2020-21 Winter Sports Operating Protocols
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2020-21 Winter Sports Operating Protocols Page 1 of 53 As of: 1/8/21 Contents/sections (click on title to jump to section) • Executive Summary 1. Updates from Last Publication 2. Key Contacts 3. Principles 4. Background a. Protocol Updates b. Governance c. NCAA Guidance d. State/City Restrictions (Travel, Mandatory Quarantine, etc.) e. Campus/Community Restrictions f. League Engagement 5. Safety Protocols a. Screening/Testing b. Competition Spacing- Non-League Games c. Management of COVID-Positive Individual or Symptomatic Individual d. Contact Tracing e. Reporting f. Exercise in Quarantine g. Physical Distancing/Mask/Cloth Covering h. Facilities/Operations i. Media j. Television/Streaming k. Attendance/Fans l. Officiating 6. Competition Plan and Protocols a. Basketball b. Swimming & Diving/Indoor Track & Field 7. Travel a. Travel Requirements b. Travel Recommendations 8. Basketball, Indoor Track & Field and Swimming & Diving Contingencies and Scenarios a. Basketball Competition Thresholds b. Basketball Seeding c. Basketball Impact of Team(s) Quarantine on Competition/Schedule 9. Frequently Asked Questions (FAQs) 10. Speaking Points a. Principles b. Testing c. Basketball Scheduling Page 2 of 53 As of: 1/8/21 Executive Summary Guided by the principles of safety and sustainability, several League groups have collaborated in developing the League’s winter sports operating protocols. The Council has led the development of this document which focuses first on safety measures and second, on the actual competition approach that must align with those safety measures. The Board of Directors formally approved this document November 12, 2020, noting that updates will be shared as needed. Recognizing that several factors are outside the control of athletics departments yet can have a major impact on competitive decisions, the first section of this document identifies those factors. League staff will update this section to ensure all institutions are aware of NCAA, CDC, state, county, city and campus regulations that could have an impact on competition. The NCAA continues to provide guidance with some key information expected throughout the fall/winter. This document will be regularly updated as additional requirements, guidance, learning and best practices are shared nationally. A significant portion of this document is dedicated to safety protocols required of every member unless stated otherwise. The protocols are League regulation in an effort to provide consistency across the League. The safety protocols include the following categories: o Travel o Screening/Testing o Reporting o Media o Television/Streaming o Attendance/Fans o Officiating The operating protocols (regular season for basketball and championships for basketball, indoor track & field and swimming & diving) are aligned with all noted safety protocols with an emphasis on ensuring that the League basketball schedule corresponds with the League testing protocols for basketball. The operating protocols require added costs, primarily for testing. Cost estimates are included in the testing section, along with estimated savings due to NCAA recruiting restrictions and adjustments to the League schedule requiring fewer trips. The FAQ and speaking points section reflects current questions and the rationale for decisions to date. Page 3 of 53 As of: 1/8/21 1. Updates from 12/18/20 Publication a. Page 6-7 Updated State/City Restrictions (Travel, Quarantine, etc.) b. Page 19 Inserted best practices regarding contact tracing c. Page 22 Clarified League position on band/sprit attendance d. Pages 33, 39 Updated Board position on fan attendance e. Page 38 Updated Council position on basketball championship f. Pages 39-40 Updated Council position on swimming & diving championship g. Pages 41, 44, 52-54 Updated Council position on basketball championship seeding h. Page 43 Updated Council position on minimum number of student-athletes 2. Key Contacts a. Please reference the below League office contacts for questions related to specific sections of the operating protocols: i. Governance/Submission of Documents: Kyle Fairchild, [email protected] ii. Screening/Testing: Rachel White, [email protected] iii. Competition Spacing & Non-League Games: Kelley Ford, [email protected] iv. Positive Test Response: Rachel White, [email protected] v. Physical Distancing/Mask/Cloth Covering: Cam Fuller, [email protected] vi. Facilities/Operations: Dan Gliot, [email protected] vii. Television/Streaming: Rachel White, [email protected] viii. Attendance/Fans: Dan Gliot, [email protected] ix. Media: Dan Gliot, [email protected] x. Officiating: Chris Neuman, [email protected] xi. Travel Requirements: Matt Waweru, [email protected] xii. Scenarios and Contingencies: Kelley Ford, [email protected] xiii. Swimming & Diving: Chris Neuman, [email protected] xiv. Indoor Track & Field: Kyle Fairchild, [email protected] 3. Principles a. Safety: The safety of student-athletes, coaches and staff is paramount as we work to reengage in athletics activities. b. Sustainability: Structure regular season and championship experiences to provide member savings and prioritize League regular season and championship opportunities, subject to changing conditions.1 4. Background a. Protocol Updates i. It is expected that new information, resources or guidance will become available and evolve once the season gets underway; therefore, these protocols will be regularly reviewed and evaluated and if policy changes are necessary, the HL Board Executive Committee will have the authority to ratify any recommendations from the relevant stakeholder groups. The League 1 Examples of changing conditions include, but are not limited to, COVID-19 surge, re-opening and closing of campus, remote learning, suspension of athletics, NCAA postseason decisions. Page 4 of 53 As of: 1/8/21 staff will have authority to make editorial/clarifying edits directly to the protocols. Any updates will be highlighted in the document. ii. The most recent version of the protocols can be found at the following link: https://bit.ly/3piQDfT b. Governance i. The League office has implemented a system for the submission and reporting of all related information referenced in this document. Please see the document linked here for reporting and compliance instructions. Institutions are required to use the implemented system throughout the season. ii. If a member institution is falling significantly short of the protocols, the respective chancellor/president and athletic director will collaborate with the League office to implement a written improvement plan to bring the institution into compliance. If non-compliance persists, a report will be provided to the Board Executive Committee for further action. iii. The Horizon League Basketball Regular Season and Championship Advisory Committees has been formed for the 2020-21 season and is comprised of: 1. Horizon League Commissioner 2. Head Coach Peer Group Administrative Liaison 3. Basketball Scheduling Committee Chair 4. Competition Cabinet Chair 5. Return to Safe Play Group Chair 6. At-Large Medical Professional 7. Head Rules Official 8. Athletic Director from Involved Institutions or his/her Designee The responsibility of the Advisory Committees is to provide input to the Commissioner on basketball-related issues which arise throughout the course of the 2020-21 regular season and championship. The Commissioner shall have final decision making authority on all matters. The Commissioner shall have a wide latitude and flexibility, working with the Directors of Athletics of the institutions affected, but relying on the Commissioner to make the final decision. This would also apply to any additional games that may be scheduled between League teams in their effort to reach the NCAA minimum of 13 contests, including up to six (6) total contests between schools. c. NCAA Guidance i. The NCAA has published several documents including Core Principles of Resocialization of Collegiate Sport, Resocialization of Collegiate Sport: Action Plan Considerations and Resocialization of Collegiate Sport: Developing Standards for Practice and Competition. The first edition was shared in July 2020 with regular updates since that time. In late September 2020, the NCAA also published Core Principles of Resocialization of Collegiate Basketball with accompanying FAQs. In late October, the NCAA provided guidance on Game Day Operations in Basketball. In November, Basketball Officiating and Resocialization of Collegiate Sport: Developing Standards for Practice and Competition, Second Edition were published. In December, Resocialization of Collegiate Sport: Developing Standards for Practice and Competition, Second Edition (Updated) was also released. Page 5 of 53 As of: 1/8/21 d. State/City Restrictions (Travel, Mandatory Quarantine, etc.) i. Horizon League and the NCAA are sharing safety protocols/guidelines/best practices, with the understanding that state and local governmental public health guidance and/or directives must be followed and supersede League and NCAA guidance. ii. Each state may have slightly different requirements; however, this overview is intended to provide a basic framework for anticipated requirements. For full details on 1) the definition of close contact, 2) how to manage a close contact with a positive case, 3) how to manage a positive test, 4) state travel restrictions, 5) state stay-at-home orders, and 6) other state restrictions/guidelines,