SOUTH LAKELAND DISTRICT COUNCIL South Lakeland House, Kendal, Cumbria LA9 4UQ www.southlakeland.gov.uk
You are requested to attend a meeting of the Cabinet on Wednesday, 9 February 2011, at 10.00 a.m. in the District Council Chamber at South Lakeland House, Kendal
Membership
Councillors
Clare Feeney-Johnson (Environment and Sustainability Portfolio Holder) Brenda Gray (Central Services Portfolio Holder) Brendan Jameson (Leader and Promoting South Lakeland Portfolio Holder) Andy Shine (Deputy Leader and Policy, Performance and Resources Portfolio Holder) Hilary Stephenson (Communities and Wellbeing Portfolio Holder) Peter Thornton (Housing and Development Portfolio Holder) Graham Vincent (Economy and Enterprise Portfolio Holder)
1 February 2011
Debbie Storr, Corporate Director (Monitoring Officer)
For all enquiries, please contact:- Committee Administrator: Mrs Inge Booth Telephone: 01539 733333 Ext.7434 e-mail: [email protected]
1
2 AGENDA
Page Nos.
PART I
Standing Items/Monitoring Reports
1. APOLOGIES
To receive apologies for absence, if any.
2. EXECUTIVE DECISION NOTICES 7 - 16
To authorise the Chairman to sign, as a correct record, the executive decisions made during the week ending 14 January 2011 (copy attached).
3. DECLARATIONS OF INTEREST
To receive declarations by Members of personal and prejudicial interests in respect of items on this Agenda.
If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting.
4. LOCAL GOVERNMENT ACT 1972 – EXCLUDED ITEMS
To consider whether the items, if any, in Part II of the Agenda should be considered in the presence of the press and public.
5. PUBLIC PARTICIPATION
Any member of the public who wishes to ask a question, make representations or present a deputation or petition at this meeting should apply to do so before the commencement of the meeting. Information on how to make the application can be obtained by viewing the Council’s Website www.southlakeland.gov.uk or by contacting the Democratic Services Manager on 01539 717440.
(1) Questions and Representations
To receive any questions or representations which have been received from members of the public.
(2) Deputations and Petitions
To receive any deputations or petitions which have been received from members of the public.
6. PROGRESS REPORT 17 - 23
To note progress in relation to outstanding Executive Decisions as at 1 February 2011.
7. FORWARD PLAN
To note the contents of the Forward Plan covering the period 1 February to 31 May 2011. (Please bring your copy with you to the meeting or refer to the electronic version in the relevant file.)
3 General Executive Matters
8. CUMBRIA PENSION FUND: 2010 ACTUARIAL VALUATION AND 25 - 31 CONTRIBUTION RATES
To inform Members of the latest valuation of the Council’s pension fund and to recommend contribution rates for April 2011 onwards.
9. INVESTMENT IN REGULARLY FUNDED ORGANISATIONS 33 - 41
To consider the continuation of Regularly Funded Organisation (RFO) status and funding of the six key arts organisations in the District.
10. THE GREAT NORTH SWIM AND THE TOUR OF BRITAIN 43 - 47
To consider the Council’s involvement in and funding of the Great North Swim (Nova International) in 2011 and the Tour of Britain cycle race in 2011.
11. CITIZENS ADVICE BUREAUX – REQUEST FOR ADDITIONAL CORE 49 - 62 FUNDING
To consider a formal request from the Trustees of both Citizens’ Advice South Lakeland and Cumbria Rural Citizens’ Advice Bureau to increase the annual core funding the Council provides for the Bureaux. (Please also see Part II Agenda Item No.19.)
12. 2011/12 GENERAL FUND SERVICES REVENUE BUDGET PROPOSALS 63 - 95
To consider the final draft of the budgets emerging from the 2010/11 Budget Process and reports on the progress made since last reported to the 12 January Cabinet and the changes to the taxbase for 2011/12.
13. 2011/12 DRAFT FIVE YEAR CAPITAL PROGRAMME 97 - 115
To consider an update of the proposed Capital Programme which was considered by Joint Overview and Scrutiny and Cabinet on the 11 and 12 January 2011 consecutively. This report was also considered by Joint Overview and Scrutiny on 3 February 2011.
14. PUBLIC CONVENIENCES – NEXT STEPS 117 - 123
To consider the transfer of a number of public conveniences at less than best consideration to interested parties and to start investigating the available options for the retained conveniences. (Please also see Part II Agenda Item No.20.)
15. CONSERVATION AREA DESIGNATION APPRAISAL - LEASGILL 125 - 149
To consider a Conservation Area Designation Appraisal prepared following a request from Heversham Parish Council for Leasgill to be considered for designation as a conservation area.
16. APPOINTMENTS TO OUTSIDE BODIES
To consider a replacement Council representative on South Lakes Housing, to Autumn 2011.
4 Key Decisions 17. 2011/12 HOUSING REVENUE ACCOUNT BUDGET (KD11/002/H&D) 151 - 163 To consider the proposed budgets for the Council’s Housing Revenue Account and the rent increase for 2011/12. 18. WESTMORLAND SHOPPING CENTRE CAR PARK (KD11/001/Sev) 165 - 168 To update Members following receipt of the condition survey on the Westmorland Shopping Centre Car Park. (Please also see Part II Agenda Item No.22.) PART II Private Section (exempt reasons under Schedule 12A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006, specified by way of paragraph number) General Executive Matters 19. CITIZENS ADVICE BUREAUX – REQUEST FOR ADDITIONAL CORE 169 - 178 FUNDING – APPENDIX 2 - Information relating to the financial or business affairs of any particular person (including the authority holding that information). (Paragraph 3) Appendix 2 relating to Agenda Item No.11. 20. PUBLIC CONVENIENCES – NEXT STEPS – APPENDIX 2 179 - Information relating to the financial or business affairs of any particular person (including the authority holding that information). (Paragraph 3) Appendix 2 relating to Agenda Item No.14. 21. CONSIDERATION OF REVISED TERMS AND CONDITIONS FOR DISPOSAL 181 - 185 OF LAND AT ROTHAY PARK, AMBLESIDE - Information relating to the financial or business affairs of any particular person (including the authority holding that information). (Paragraph 3) To consider an amendment to the approved terms and conditions for the sale of land at Rothay Park, Ambleside. Key Decisions 22. WESTMORLAND SHOPPING CENTRE CAR PARK – APPENDIX 1 (KD11/001/Sev) - Information relating to the financial or business affairs of any particular person (including the authority holding that information). (Paragraph 3) Appendix 1 relating to Agenda Item No.18. (Due to its size, electronic copies of this document have been emailed to the relevant Members and submitted to the relevant file for use at the meeting. A hard copy will also be available at the meeting.)
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6 Item No.2 175 w.e. 14.1.2011 Executive Decisions
EXECUTIVE DECISION NOTICE
CABINET
A record of the decisions made at the meeting of the Cabinet held on Wednesday, 12 January 2011, at 10.00 a.m.
Present
Councillors
Brenda Gray Central Services Portfolio Holder Andy Shine Deputy Leader and Policy, Performance and Resources Portfolio Holder Hilary Stephenson Communities and Well Being Portfolio Holder Peter Thornton Housing and Development Portfolio Holder Graham Vincent Economy and Enterprise Portfolio Holder
Apologies for absence were received from Brendan Jameson, (Leader and Promoting South Lakeland Portfolio Holder) (Chairman), Clare Feeney-Johnson, Environment and Sustainability Portfolio Holder and Lawrence Conway, Chief Executive.
Also in attendance at the meeting were Shadow Executive Members Roger Bingham (Housing and Development Portfolio), Brian Cooper (Central Services Portfolio), Tom Harvey (Policy, Performance and Resources Portfolio), Janette Jenkinson (Economy and Enterprise Portfolio) and David Williams (Communities and Well Being Portfolio).
Shadow Executive Member James Airey (Deputy Leader of the Opposition and Environment and Sustainability Portfolio) and Colin Hodgson (Leader of the Opposition and Promoting South Lakeland Portfolio) had tendered their apologies for absence.
Officers
Laura Bell Communications Manager Debbie Fox Interim Assistant Director Communities, Investment and Development Janine Jenkinson Assistant Democratic Services Officer Caroline Leigh Corporate Asset Manager (part) Shelagh McGregor Assistant Director (Resources) and Section 151 Officer Lucy Reynold Senior Housing Strategy Officer (part) Debbie Storr Corporate Director (Monitoring Officer)
David Sykes Interim Director (Communities)
7 176 w.e. 14.1.2011 Executive Decisions
STANDING ITEMS/MONITORING REPORTS
EX/186 EXECUTIVE DECISION NOTICES
RESOLVED – That the Chairman be authorised to sign, as correct records, the Executive Decisions made during the weeks ending 10 and 17 December 2011.
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EX/187 DECLARATIONS OF INTEREST
RESOLVED – That it be noted that the following declarations of interest were made:-
Shadow Executive Member Roger Bingham declared an interest in - EX/194; and
Shadow Executive Member Janette Jenkinson declared an interest in – EX/195.
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EX/188 LOCAL GOVERNMENT ACT 1972 – EXCLUDED ITEMS
RESOLVED – That the item in Part II of the Agenda be dealt with following the exclusion of the press and public.
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EX/189 PUBLIC PARTICIPATION
Mr David Thomas, Trustee and Treasurer of Windermere Community Care Trust addressed the Committee regarding the transfer of public conveniences in Bowness and Windermere. He raised concerns relating to the public consultation that had taken place and urged Members to support the transfer of the facilities under a Social Enterprise delivery model. A full copy of his representation is available on the Democratic Services file.
RESOLVED – That
(1) the questions and representation be noted; and
(2) a written response to the questions raised be provided within 7 days.
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EX/190 FORWARD PLAN
Consideration was given to the contents of the Forward Plan covering the period 1 January to 30 April 2011.
Particular reference was made to the following item:-
• PD10/006/C&WB – Refresh of Cultural Strategy. Cabinet was advised that the date for a decision on this item had been revised and would now be made during June /July 2011.
8 177 w.e. 14.1.2011 Executive Decisions
RESOLVED – That the contents of the Forward Plan covering the period 1 January to 30 April 2011 be noted.
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GENERAL EXECUTIVE MATTERS
EX/191 ENGLISH NATIONAL CONCESSIONARY TRAVEL SCHEME ARRANGEMENTS FROM APRIL 2011
Summary
Members were provided with a report that set out the arrangements for the implementation of the English National Concessionary Travel Scheme (ENCTS) from April 2011 when responsibility for administering the scheme would be transferred to Cumbria County Council.
Following a Government led consultation in 2009, a decision had been made to transfer responsibility to upper tier authorities with effect from 1 April 2011. Local Authorities had been given discretion to add elements to the scheme such as timings and other forms of transport. South Lakeland District Council had opted not to provide an enhanced scheme as there was no resources available to fund anything other than the statutory minimum.
Decision
RESOLVED – That
(3) it be noted that responsibility for the administration of the concessionary travel scheme would transfer to Cumbria County Council with effect from 1 April 2011; and
(4) it be confirmed that there is no South Lakeland funded enhancement to the statutory scheme beyond 1 April 2011.
Reasons for Decision
The decision was in line with the national trend of more Local Authorities reverting back to the statutory scheme due to the present financial climate.
Alternative Options Considered and Rejected
To adopt a more generous scheme than the statutory minimum – this has been rejected due to high costs.
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EX/192 2010/11 BUDGET REPORT 2011/12 TO 2015/16 DRAFT REVENUE AND CAPITAL BUDGETS UPDATE
Summary
A report was presented advising Members of a second draft of the budgets emerging from the 2010/11 Budget Process and updating on the progress made since the report to the 21 December 2010 Council meeting. The Assistant Director (Resources) and Section 151 Officer reported that since last reported, the revised
9 178 w.e. 14.1.2011 Executive Decisions
budget position had worsened by £257,000 due to a revision in the level of car park income expected and the impact of the VAT increase. The next report would be presented to Cabinet on 9 February 2011.
A summary of the comments that had been made at the Joint Communities and Resources and Partnerships Overview and Scrutiny Committee on 11 January 2011 was provided. Issues raised related to the Public Conveniences upgrade and handover, potential changes of the Authority’s policy on Markets and options to meet the estimated savings requirements, which included Bulky Waste and the undertaking of service reviews.
Decision
RESOLVED – That
(1) the progress being made with the draft base service Revenue budgets be noted;
(2) the progress being made with the draft Capital budgets be noted;
(3) the progress with the draft Housing Revenue Account budgets be noted; and
(4) the options brought forward to meet the estimated savings requirement be noted.
Reasons for Decision
The proposals were based on forecasts that recognised the need for resources to be identified for new developments in the Corporate Plan. Setting a sound framework for the budget preparation would assist in the delivery of the Council’s Corporate outcomes.
Alternative Options Considered and Rejected
Not to accept the current position with regard to the preparation of the 2011/12 – 2015/16 Budgets.
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EX/193 IMPLICATIONS OF PROPOSED CHANGES TO HOUSING BENEFIT
Summary
The Cabinet considered the information presented regarding changes that would be made to Housing Benefit regulations and the effect these changes may have upon people in tenancies or seeking housing in the South Lakeland District and the implications for meeting housing need in the District.
The Senior Housing Strategy Officer highlighted the timescale for the implementation of the changes and reported that the anticipated consequences would differ according to the circumstances of the households concerned.
Decision
RESOLVED – That the content of the report be noted.
10 179 w.e. 14.1.2011 Executive Decisions
Reasons for Decision
The report was for information. The Council was adhering to legislation governing the payment of Local Housing Allowance.
Alternative Options Considered and Rejected
Not applicable.
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Note – Shadow Executive Member Roger Bingham declared a personal interest in the following item of business, by virtue of being a member of the Yorkshire Dales National Park Authority.
EX/194 DEFRA CONSULTATION ON THE GOVERNANCE ARRANGEMENTS FOR THE NATIONAL PARKS AND THE BROADS
Summary
The Cabinet gave consideration to the daft consultation response regarding the governance arrangements for the National Parks and Broads. The Interim Corporate Director (Communities) advised that Members’ comments had been incorporated into the draft response.
Some discussion took place regarding the length of time which local authority and parish members served. A suggestion was that the maximum term for the Secretary of State ‘national’ members be reduced from 10 to 8 years.
Members were keen to stress that their response related to the present size and composition of the National Park boundaries and that if these were to alter, they would wish for further consultation to be undertaken.
Decision
RESOLVED – That
(1) subject to an amendment regarding the reduction in the maximum term for the Secretary of State ‘national’ members from 10 to 8 years and the inclusion of a statement noting that the response comments related to the current size and composition of the National Park Authorities, the draft consultation response contained in appendix 1 be approved; and
(2) the response be submitted to the Department of Environment, Food and Rural Affairs (DEFRA).
Reasons for Decision
To provide the Council with an opportunity to influence any revisions to the governance arrangements for the National Park Authorities.
11 180 w.e. 14.1.2011 Executive Decisions
Alternative Options Considered and Rejected
Not to send a response to the consultation – this would remove an opportunity for the Council to influence change.
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Note – Shadow Executive Member Janette Jenkinson declared a personal interest in the following item of business, by virtue of her husband and son working in the nuclear processing business.
EX/195 NUCLEAR NEW BUILD AND GRID CONNECTIONS
Summary
The Cabinet was presented with a report that sought approval to develop a joint working arrangement with Cumbria and Lancashire Local Authorities to manage the planning process for forthcoming major infrastructure projects relating to nuclear build proposals and the upgrading of the National Grid.
Councillor Janette Jenkinson wished to thank Officers for the comprehensive information that had been provided to inform Members of the relevant matters.
Decision
RESOLVED – That
(1) the principle of South Lakeland District Council working with Cumbria and Lancashire Local Authorities under a Planning Performance Agreement be approved and the Interim Assistant Director (Community Investment and Development) in consultation with the Housing and Development Portfolio Holder, be authorised to continue negotiation on the formulation of a Planning Performance Agreement;
(2) Cumbria County Council be supported to act as the accountable body for the project;
(3) the principles of proposed governance arrangements for the project as described in paragraph 4.6 of the report be agreed; and
(4) participation of Council officers within a joint project team as described in paragraph 4.7 of the report be agreed.
Reasons for Decision
The Council’s full engagement with the process is central to ensuring the following Corporate Plan Outcomes are met:-
• 1.7 – South Lakeland’s development is balanced against protecting the area’s natural and built environment.
• 4.1 – the Council demonstrates value for money as a provider, commissioner and enabler of services.
12 181 w.e. 14.1.2011 Executive Decisions
Alternative Options Considered and Rejected
The Council could engage individually with the process for the forthcoming major infrastructure projects – whilst this may have some advantages, such as being simpler from an administrative point of view and avoiding the need for becoming involved in complex joint working, it would be beyond the capacity of the Council to handle cases of this magnitude alone with existing staff resources.
To decline to engage with the process altogether – this option was not recommended as the Council and the communities it serves would lack any representation and the Council could miss out on the potential benefits of the projects.
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EX/196 PRESS AND PUBLIC
RESOLVED – That, under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in Part 1 of Schedule 12 A of the Act, as amended by the Local Government (Access to Information) (Variation) Order 2006, by virtue of the Paragraph indicated.
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STANDING ITEMS/MONITORING REPORTS
EX/197 WASTE MANAGEMENT HEALTH AND SAFETY GROUP
- Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. (Paragraph 7)
RESOLVED - That the minutes of the meeting of the Waste Management Health and Safety Group held on 29 November 2010 be received.
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The meeting ended at 11.40 a.m.
DELEGATED DECISIONS
A record of delegated decisions made by officers week ending Friday, 14 January 2011.
The reports (unless exempt under Section 100(B)(2) of the Local Government Act 1972, on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12 A of the Act as amended by the Local Government (Access to Information) (Variation) Order 2006 by virtue of the Paragraphs indicated and, in all the circumstances of the case, it is considered that the public interest in
13 182 w.e. 14.1.2011 Executive Decisions
maintaining the exemption outweighs the public interest in disclosing it) are available for inspection from the Democratic Services Manager, South Lakeland House, Kendal. EX/198 APPLICATION FOR DISCRETIONARY RATE RELIEF – (52590410)
(ASSISTANT DIRECTOR (RESOURCES) & SECTION 151 OFFICER)
SUMMARY
Consideration was given to an application for Discretionary Rate Relief.
Decision
That
(1) 20% discretionary rate relief be awarded as under the Council’s guidelines; and
(2) relief be awarded from 21 August 2010 for an indefinite period subject to a minimum notice period of 12 months to terminate or amend the award.
Reasons for Decision
The decision would assist in the delivery of the Council’s Corporate Plan priority – rural communities have access to the services and facilities they need.
Alternative Options Considered and Rejected
To refuse the application – this would not be in accordance with the Council’s policy guidelines.
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EX/199 APPLICATION FOR DISCRETIONARY RATE RELIEF – (51424461)
(ASSISTANT DIRECTOR (RESOURCES) & SECTION 151 OFFICER)
Summary
Consideration was given to an application for discretionary rate relief
Decision
That 20% discretionary rate relief be awarded for a twelve-month period from 1 April 2010 to 31 March 2011.
Reasons for Decision
The decision would assist partnership working to ensure that everyone has opportunities to participate in culture and the arts and stay healthy, safe and active.
14 183 w.e. 14.1.2011 Executive Decisions
Alternative Options Considered and Rejected
To refuse the application – this is not in line with the Council’s priorities to deliver services that meet the essential needs of residents.
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EX/200 APPLICATION FOR RATE RELIEF – PART OCCUPATION – (53001974)
(ASSISTANT DIRECTOR (RESOURCES) & SECTION 151 OFFICER)
Summary
Consideration was given to an application for rate relief (part occupation).
Decision
In respect of Case Ref.53001974, application be made to the Valuation Officer to issue certificates under Section 44A of the Local Government Finance Act 1988 showing the rateable values attributable to the occupied and unoccupied parts of the property from 17 October 2010 until 4 December 2010 and from 5 December 2010 to 21 December 2010.
Reasons for Decision
The application meets the Council’s policy guidelines to qualify for part relief.
Alternative Options Considered and Rejected
To refuse the application – this has not been recommended as the application meets current guidelines for determining applications.
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EX/201 VEHICLE AND PLANT PROGRAMME 2010-2016
(CORPORATE DIRECTOR (COMMUNITIES))
Summary
Consideration was given to tenders for replacement vehicles and plant under the Vehicle and Plant Programme 2010-2016. The tender process was intended to ensure effective delivery of the waste collection and street cleansing contract by using the most environmentally friendly and fuel-efficient modern vehicles available.
Decision
That approval be given to the tender submitted by Zoeller Waste Systems Ltd and FAUN Municipal Vehicles Ltd for the supply of 1-no new DAF LF45 4x2, 12,000kgs GVW chassis with FAUN 9m3 Narrow Variopress Ribbed Refuse Collection Body and Zoeller 202.80 Comb Lift at the most economically advantageous bid as detailed in the Part ll, Agenda item 5 report.
Reasons for Decision
The decision will assist in the delivery of the Council’s Corporate Plan priorities –
15 184 w.e. 14.1.2011 Executive Decisions
• 1.1 - People’s essential needs are addressed through effective public services.
• 1.2 - People in South Lakeland feel more in control of their own lives.
• 1.3 - People in South Lakeland feel safe.
• 1.8 - Rural communities have improved access to the services and facilities they need.
• 3.1 - The public realm in South Lakeland is upgraded, protecting and enhancing its special character.
Alternative Options Considered and Rejected
There are no other viable alternative options for purchasing at this time, although this is being explored through the shared services agenda across the Cumbrian districts, Cumbria County Council and the North West.
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16 9 February 2011 EXECUTIVE DECISIONS - PROGRESS REPORT (as at 1 February 2011) Agenda Item No.6
Executive Decision Report Title Action Required or Date Officer Progress or Outcome of Cabinet Decision Ref. Date Completed Completion Report Due (w.e.) EX/333 9.3.07 Former Nobles Rest Implement (1) and (2), David Sykes NPS unable to progress tba Bungalow and Nursery, report back on (3) [Debbie Fox] negotiations. Legal Kendal Services to take legal action. EX/019 13.6.08 Council-owned land and Endorse EX/77 (03/04) to Debbie Storr Sale provisionally agreed, N/A property - disposal of authorise in principal sale, [Matthew Neal] terms approved under vacant chapel, subject to further approval DED. Legal Services have Windermere Cemetery, of detailed terms and sent contract out and aim Rayrigg Road, conditions by Cabinet to exchange contracts in Windermere mid-February 2011.
EX/220 12.12.08 SLH Heating System New system being Debbie Storr Equipment supply delays N/A installed. [Michael Keane] prior to Christmas slowed down completion. Revised completion end of January 2011.
EX/223 26.12.08 Acre Moss Garage Site, Site to be made available David Sykes Home HA to proceed with N/A Hallgarth, Kendal for disposal to RSL partner [Debbie Fox] scheme. Design to be (KD08/040/H&D) subject to further approval drafted and viability of detailed terms and assessed. conditions and planning consent
17 9 February 2011 EXECUTIVE DECISIONS - PROGRESS REPORT (as at 1 February 2011) Agenda Item No.6
Executive Decision Report Title Action Required or Date Officer Progress or Outcome of Cabinet Decision Ref. Date Completed Completion Report Due (w.e.) EX/072 10.7.09 Public Realm Task Group Draft Position Statement David Sykes Council's approach to N/A Report having regard to Corporate [Debbie Fox] Public Realm to be Plan for consideration by considered within the Access to Services Group revised Corporate Plan and report back to O&S within 12 months
EX/080 24.7.09 School Knott Stores, Further report to be David Sykes Awaiting completion of Jun-11 School Knott Drive, presented on detailed [Debbie Fox] School Knott Sheltered Windermere terms. Housing Options Appraisal (KD09/032/H&D) by 31st March 2011.
EX/200 11.12.09 Clare House Lane Completion of Contracts Debbie Storr Work commenced on N/A Footbridge, Grange-over- for works. [Matthew Neal] contract with Balfour Sands (KD09/047/CS) Beatty on 19-11-10. Progress update meeting with Grange Town Council on 14 February 2011. On target for completion of project by mid-April 2011.
EX/201 11.12.09 Future Service Delivery to Procurement process to David Sykes [Simon PQQ issued and Jun-11 improve Bulky Household proceed. Rowley] preparation of tender Waste Collection Service documentation being to South Lakeland finalised. (KD09/045/E&S)
18 9 February 2011 EXECUTIVE DECISIONS - PROGRESS REPORT (as at 1 February 2011) Agenda Item No.6
Executive Decision Report Title Action Required or Date Officer Progress or Outcome of Cabinet Decision Ref. Date Completed Completion Report Due (w.e.) EX/212 11.12.09 Car Park Collection Extend current car park Debbie Storr Report on pay by phone tba Service cash collection [Michael Keane] arrangements to 31 March 11; undertake exercise and analysis re. Results of LDNPA and Allerdale DC trials and report back to Cabinet EX/297 5.3.10 River Bank with Fishing Detailed terms and Debbie Storr NPS requesting N/A Rights River Rawthey conditions to be [Michael Keane] clarification of instructions considered under prior to submitting terms in delegated powers accordance with Cabinet resolution.
EX/304 19.3.10 Re-development of Redevelopment project to David Sykes [Simon Determination of planning Mar-11 Part 1 Beezon Fields Skatepark, be managed in partnership Rowley] application and Kendal with NPS and Young consultation with nearby Cumbria residents awaited. EX/308 19.3.10 Short Term Extension of AD(SE) to investigate Debbie Storr 12 month extension to tba Part 2 Contract Management for commercial opportunities [Michael Keane] existing contract agreed Council Assets at the of facilities at the Glebe whilst investigations are Glebe, Bowness and and at Whiteplatts and to being undertaken. Whiteplatts, Ambleside prepare for retendering of these services, from 1.11.10, based on the findings of this investigation
19 9 February 2011 EXECUTIVE DECISIONS - PROGRESS REPORT (as at 1 February 2011) Agenda Item No.6
Executive Decision Report Title Action Required or Date Officer Progress or Outcome of Cabinet Decision Ref. Date Completed Completion Report Due (w.e.) EX/341 16.4.10 Council Owned Land and Dispose on open market, Debbie Storr NPS preparing marketing N/A Property - Stock Ghyll subject to officers [Matthew Neal] campaign. Planning and Cottage and adjacent agreeing appropriate Charity issues indicate Closed Toilets, Stock terms and conditions marketing unlikely before Ghyll Lane, Ambleside March 2011. (KD10/015/C&WB
EX/012 28.5.10 Future Direction for Car Trial of systems to Debbie Storr Trial started July 2010. Dec-11 Parking Payment Systems commence [Michael Keane]
EX/017 11.6.10 Enforcement of On-Street Negotiations to commence Debbie Storr Carlisle Executive Jan-12 Parking Regulations with CCC and Cumbrian [Michael Keane] approved plan in principle (KD10/017/EP&T) District Councils to for Parking Connect to do develop business case for on-street enforcement. countywide delivery of CCC Cabinet to consider enforcement. in March 2011. Plan is for SLDC on-street enforcement to revert to be done by Parking Connect from January 2012.
EX/020 11.6.10 Kendal Public Realm - Request CCCSLLC to re- David Sykes Draft Public Realm Apr-11 New Road affirm commitment to [Debbie Fox] Framework being updated Riverside Route and to in light of Highways consider siting of Route on advice. the highway
20 9 February 2011 EXECUTIVE DECISIONS - PROGRESS REPORT (as at 1 February 2011) Agenda Item No.6
Executive Decision Report Title Action Required or Date Officer Progress or Outcome of Cabinet Decision Ref. Date Completed Completion Report Due (w.e.) EX/044 9.7.10 Joint Marketing Proposal AD(SE) to approve details Debbie Storr Owner of adjacent land tba for Surplus Land off and eventual outcome of [Matthew Neal] has pulled out of joint Windermere Road, Kendal proposed sale to be marketing proposal - reported back for approval. alternatives being discussed with RSL. EX/099 24.9.10 Public Conveniences Implement decisions and Debbie Storr To be addressed within N/A (KD10/027/E&S) refer to Council [Michael Keane] budget process earmarking of £40,000 from 2010/11. EX/127 15.10.10 The Devolution of Implement decisions. David Sykes Work in progress - review Mar-11 Services to Local [Debbie Fox] of all partnerships Communities Task Group underway of which LAPs is a key part. Report on Partnerships Review due to be presented to Cabinet in the New Year
EX/149 12.11.10 Year 3 Transformation Report on completion of David Sykes Work in progress Jul-11 Programme - Six Monthly three year programme to [Debbie Fox] Process be presented to Cabinet in New Year EX/166 10.12.10 Revenues and Benefits AD(CF) to progress David Sykes [Simon Work in progress Jul-11 Project Update and business case. McVey] Progression to Shared Service with Eden
21 9 February 2011 EXECUTIVE DECISIONS - PROGRESS REPORT (as at 1 February 2011) Agenda Item No.6
Executive Decision Report Title Action Required or Date Officer Progress or Outcome of Cabinet Decision Ref. Date Completed Completion Report Due (w.e.) EX/169 10.12.10 Bowness Bay and the Further report to be David Sykes Ongoing. Jun-11 Glebe Framework presented outlining [Debbie Fox] Masterplan Update recommendations for the Council's future engagement in the Masterplan delivery process. EX/170 10.12.10 Kendal Canal Head Further report to be David Sykes NPS to discuss strategy N/A Regeneration - District presented detailing options [Debbie Fox] with Regeneration Officer Council-owned Property for how the Council's prior to reporting on property may be treated possibilities. within a comprehensive re- development of Canal Head.
EX/171 10.12.10 New Road, Kendal, Consultation to David Sykes Consultation ongoing. Apr-11 Common Land Project commence. [Debbie Fox] EX/177 10.12.10 South Lakeland Local Consultation to proceed. David Sykes Consultation has tba Development Framework - [Debbie Fox] commenced. Land Allocations Development Plan Document Emerging Options Consultation (KD10/020/H&D)
EX/178 10.12.10 Cultural Olympiad - Work to progress. Refer David Sykes Work ongoing. Council N/A Proposals for South to Council for approval of [Debbie Fox] has approved Lakeland Supplementary Revenue Supplementary Revenue (KD10/026/C&WB) Estimate. Estimate.
22 9 February 2011 EXECUTIVE DECISIONS - PROGRESS REPORT (as at 1 February 2011) Agenda Item No.6
Executive Decision Report Title Action Required or Date Officer Progress or Outcome of Cabinet Decision Ref. Date Completed Completion Report Due (w.e.) EX/179 10.12.10 Request for Temporary Refer to Council subject to Shelagh McGregor Council approved the N/A Loan - Ruskin Museum checks re.documentation. request in principle. Loan to be organised subject to the required information set out in the report.
EX/189 14.1.11 Public Participation Written response to be Lawrence Conway Response sent on 19-01- N/A provided to speaker within 11. 7 days.
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24 PART I Agenda Item No: 8
South Lakeland District Council Cabinet Meeting Date: 9 February 2011 Report Author: Helen Smith, Strategic Finance Manager Portfolio: Cllr Andy Shine, Policy, Performance & Resources Report from: Shelagh McGregor, Assistant Director (Resources) & S151 Wards affected: Not applicable Key Decision: PD10/007/Sev Forward Plan: 1 February 2011 to 31 May 2011 Cumbria Pension Fund: 2010 Actuarial Valuation and Contribution Rates 1.0 PURPOSE OF REPORT 1.1 This report is presented to inform Members of the latest valuation of the Council’s pension fund and to recommend contribution rates for April 2011 onwards. 2.0 RECOMMENDATIONS It is recommended that Cabinet:- (1) receive this report; (2) recommend to Council that it adopts a pension fund contribution rate of 13.1% and an annual lump sum payments based on a phased movement towards a 19 year deficit recovery period, and note the inclusion of the financial implications in the Draft Revenue Budget Report elsewhere on this agenda; 3.0 BACKGROUND 3.1 Cumbria County Council administer the Cumbria Pension Scheme on behalf of constituent authorities, including South Lakeland. The Scheme operates within a statutory framework: it is a defined benefit scheme based on final salary and length of service. Both employers and employees contribute to the costs of the scheme. 3.2 Employers rates are reviewed every three years: data for each individual authority is used so that differing rates apply across the County. The Fund has to be valued as at 1 April 2010 with revised rates applying from 1 April 2011.
25 3.3 Cumbria County Council is currently finalising its latest review base on work carried out by the Fund’s actuaries. The long-term funding objective is to achieve and then maintain assets equal to 100% of projected accrued liabilities, assessed on an ongoing basis including an allowance for projected final pay. The results of the latest valuation show the Fund’s overall accrued liabilities to be 79% covered by its current assets. This represents a reduction from the 2007 position when the funding level was 81%. 3.4 There have been significant changes to the benefits of the pension scheme since the last actuarial review. This includes an changes in employee contributions, changes to the rules on early retirement and changes in ill health retirement. The Government have also changed the inflation index applied to pensions paid from RPI to CPI. Based on history, CPI has been 0.7% p.a. lower than RPI and will therefore reduce accrued liabilities. Assumptions on life expectancy have been increased slightly. 3.5 Lord Hutton has carried out a review of public sector pensions. The interim conclusions were: • There is a need for change from the existing final salary schemes, but these changes should not be a “race for the bottom” • There is a case for short-term change & raising employee contributions may be the only effective options • The long-term direction should be: • Rule out a continuation of the final salary scheme and funded individual account defined contribution scheme • Consider a wider range of options such as career average defined benefits, notional defined contributions scheme, collective defined contributions, cash balance, capped defined benefit or combination hybrids • Any new scheme must reflect increasing longevity • Any new scheme must draw on international and private sector experience. The financial implications of the Hutton review are not included in the current proposed contribution rates. 4.0 RESEARCH AND CONSULTATION 4.1 A full actuarial valuation has been carried out by Mercers of the Council’s pension scheme. A number of proposed options are available for setting the contribution rate. 4.2 Cumbria County Council, as administering authority and in consultation with participating employers, has adopted the following objectives for setting the individual employer contribution rates: The fund will operate a default deficit recovery period of 19 years. However, in order to allow some flexibility for employers to maintain their current contribution rates, employers will normally have some limited options to extend the deficit recovery period. Nevertheless, in current circumstances, as a general rule, the Fund does not believe it appropriate for contribution reductions to apply where substantial deficits apply. As a result, all employers in deficit will be required to adopt a deficit recovery
26 period in line with the default period (or shorter) before any reduction in overall contributions will be allowed. A maximum deficit recovery period of 25 years will apply in any event. Employers will have the freedom to adopt a recovery plan on the basis of a shorter period if they so wish. A shorter period may be applied in respect of particular employers where the Administering Authority considers this to be warranted. Where increases in employer contribution rates are required from 1 April 2011, following completion of the 2010 actuarial valuation, the increase from the rates of contribution payable in the year 2010/11 may be implemented in steps, over a maximum period of 3 years.