HANDBOOK CONTENTS
5 WELCOME MESSAGES 67 VOLUNTEER PROGRAMME 6 Message from the President of EUSA 70 IMPORTANT NUMBERS 8 Message from the President of the NUSA 73 SERVICE INFORMATION 10 Message from the General Secretary of EUG 2018 74 THE ROLE OF HEAD OF DELEGATION 13 GENERAL INFO ABOUT EUSA 75 ACCREDITATION PROCEDURE 14 About EUSA 75 Main Accreditation Centre 15 EC Structure 77 Accreditation Card 21 GENERAL INFO ABOUT EUSA EUG 80 ACCOMMODATION 25 About Portugal 89 CATERING 27 About Coimbra 93 TRANSPORTATION 31 About FADU, University, and Académica 99 GENERAL MEDICAL SERVICES 33 About FADU 103 ANTI-DOPING POLICY 35 About University of Coimbra 107 FAIR PLAY 37 About Académica 109 SAFETY AND SECURITY IN COIMBRA 39 SCAC 115 EUG2018 MOBILE APPLICATION 41 OC Structure 117 PROTOCOL AND CEREMONIES 46 VISA Procedure 118 Opening Ceremony 47 Useful Information 120 Closing Ceremony 49 GENERAL INFO ABOUT EUG 2018 123 Awards Ceremonies 50 Overview 125 ACCOMPANYING PROGRAMME 51 Schedule 126 Rectors’ conference 54 VERBAL AND VISUAL IDENTITY 131 Other Educational Activities 60 LEGACY OF THE EUG COIMBRA 2018 133 SOCIAL AND CULTURAL ACTIVITIES 65 PARTICIPANTS WITH DISABILITIES 137 GENERAL RULES AND REGULATIONS WELCOME MESSAGES MESSAGE FROM THE PRESIDENT OF EUSA
Dear friends, European Universities Games Coimbra 2018, organised in I would like to give my warmest 13 sports, will make it possible. welcome to all participants Being an organizer of such an of the European Universities event is challenging, but very Games 2018, which will be held rewarding. I know it’s a hard in the Portuguese student city task, and I want to express my of Coimbra! appreciation to the Organizing The European Universities Committee and its partners Games 2018, as previous for the amazing job they have editions have proved, are a done. My gratitude extends wonderful occasion to be to the national and local together and experience the authorities for their auspices beauty of university sport. of this event. I am pleased to see a great I believe that this edition of the Adam Roczek number of students and European Universities Games EUSA President officials, sharing their love for will bring the participants sport, respecting Fair Play, unforgettable experiences and competing in truly university great achievements. I hope sport spirit. all participants will enjoy their During such events we do more time in Portugal, and that they than just sport – we broaden make life-long friendships as a our horizons, get to know other result of the experiences they cultures, we promote a healthy will have at the games. society, as well as a healthy mind within a healthy body. With wishes of good luck!
EUG2018 GENERAL HANDBOOK 7 MESSAGE FROM THE PRESIDENT OF THE NUSA
On behalf of the Portuguese This is the spirit that we want Academic Federation of to show you during these University Sports (FADU fifteen days of July, combining Portugal) I welcome all the history and tradition of the participants of the European city, with a 21st century sports Universities Games (EUG), organization.We are counting and thank you for your visit to on everyone’s motivation Coimbra, Portugal. to make these European The EUG Coimbra 2018 is the Universities Games one of biggest multi-sport event ever the best sports experiences organized in Portugal, one of that you had in your career, the highlights of Portuguese showing the importance of University Sports and we the work that FADU has also are all working to make this developed in the valorization of Daniel Monteiro a great and special event the dual career. FADU President for all those who have the opportunity to be part of Good luck to all. it.Coimbra is a special city for students. Welcome to Coimbra. Welcome to Portugal. Welcome to the European Universities Games.
EUG2018 GENERAL HANDBOOK 9 MESSAGE FROM THE GENERAL SECRETARY OF EUG 2018
Dear all, We hope you can live this It is with great honour and high experience to the fullest. expectations that we welcome Focused on your competition, you to the European Universities to which we gathered all Games 2018 and to Coimbra. efforts to deliver a high-level For two weeks, our city will be sports event, but also with the the European and World capital opportunity to get to know of university sports. Portugal, Coimbra and the University of Coimbra, one of We want to assure you a the oldest universities in the lifetime experience while in world, with more than 700 Coimbra. For many of you, years of history. this is just a little step towards even bigger sports events and Our team is ready to welcome Mário Santos successes. But we are confident you and at your full disposal to EUG General Secretary this experience can last in your assist and guide you through minds for many years. the Games. The EUG2018 Organizing Committee wishes you all the luck and success in Coimbra! GENERAL INFO ABOUT EUSA ABOUT EUSA General Programme Sports events The European University Sports Association (EUSA) EUROPEAN UNIVERSITIES CHAMPIONSHIPS 2019 is an umbrella organization that comprises National University Sports Associations (NUSA) from 46 European countries, providing sporting activities, educational events, and expertise in policy making and programming. The Sport Location Official dates organization is well known within the sector as a safe and Rugby 7s Orleans, France June 12-15 strong voice for University sports in Europe, promoting Table Tennis Camerino, Italy June 18-23 fair play values, and supporting their membership by Golf Antequera, Spain June 23-27 partnering with European Sports Federations and lobbying Badminton Lodz, Poland June 23-29 within the European Union, the Council of Europe and Handball Bydgoszcz, Poland July 02-08 other institutions for funding to improve the provision of Basketball Poznan, Poland July 20-27 sport. EUSA is a proud and active associated member Football Madrid, Spain July 20-27 of the International University Sports Federation (FISU) Koper, Slovenia July 21-26 and also works with other Continental University Sports Beach Volleyball Federations (CUSF). Water Polo Koper, Slovenia July 21-26 Tennis Podgorica, Montenegro July 22-28 Taekwondo* Zagreb, Croatia July 24-27 Judo* Zagreb, Croatia July 24-27 Karate* Zagreb, Croatia July 24-27 Kickboxing* Zagreb, Croatia July 24-27 Orienteering Olomouc, Czech Republic July 24-27 Volleyball Zrenjanin, Serbia July 26-August 02 Futsal Braga, Portugal July 26-August 03 3x3 Basketball Porto, Portugal July 29-August 01 Beach Handball Belgrade, Serbia August 01-04 Sport Climbing Belgrade, Serbia August 01-04 Bridge** Budapest, Hungary September 18-22 Chess** Budapest, Hungary September 18-22 Rowing Jonkoping, Sweden September 19-22
EUG2018 GENERAL HANDBOOK 15 EUROPEAN UNIVERSITIES GAMES
European Universities Games Belgrade 2020
European Universities Games Lodz 2022
European Universities Games Debrecen Miskolc 2024
Educational Events
Conferences 2018
April 12-14 Madrid, Spain EUSA General Assembly 2018 July 14-15 Coimbra, Portugal Rectors' Conference
Conventions EUC 2019 Kranjska Gora - Slovenia September 20 - 23
Projects
Education Through Sport Equal Opportunities Volunteering Dual Career Safeguarding Anti-doping
EUG2018 GENERAL HANDBOOK 17 EC STRUCTURE
PRESIDENT ADAM ROCZEK POL
VICE-PRESIDENT VICE-PRESIDENT HARIS PAVLETIC KEMAL TAMER CRO TUR
TREASURER LORENZ URSPRUNG SWI SECRETARY GENERAL MATJAŽ PEČOVNIK SLO
MEMBERS
Name Country Bruno Barracosa POR Francis M.M. Cirianni ITA Ivana Ertlova CZE Česlovas Garbaliauskas LT U Tarmo Jaakson EST Dmitry Kiselev RUS Razis Panos CYP Aitor Canibe Sánchez SPA Jean-François Sautereau FRA Bill Thompson GBR Milan Žvan SLO
STC Chair: Anna Edes HUN
EUG2018 GENERAL HANDBOOK 19 GENERAL INFO ABOUT EUSA EUG
EUG2018 GENERAL HANDBOOK 21 PHILOSOPHY FUTURE EVENTS
The concept of the EUG is to have multiple sports events at the same place at the same time, and it happens every even-numbered year, bringing together in one place people from different cultures. This biennual event represents the largest European multisport student event, celebrating university sport, promoting the principles of fair play, diversity and inclusion. EUROPEAN UNIVERSITIES GAMES BELGRADE 2020
PAST EVENTS
EUROPEAN UNIVERSITIES GAMES EUROPEAN UNIVERSITIES GAMES LODZ 2022 CORDOBA 2012
EUROPEAN UNIVERSITIES GAMES EUROPEAN UNIVERSITIES GAMES ROTTERDAM 2014 DEBRECEN AND MISKOLC 2024
EUROPEAN UNIVERSITIES GAMES ZAGREB AND RIJEKA 2016
EUG2018 GENERAL HANDBOOK 23 ABOUT PORTUGAL
A great hospitality and a large number of citizens speaking English is what makes Portugal the perfect country to visit. Besides its nature, history and gastronomy, Portugal, whose citizens are its greatest value, is also known for its sunny weather, beaches, and historical and world heritage sites. Sport is quite important in Portuguese culture and Football, is undoubtedly the most valued and played one. Portugal has won several Olympic medals in its history, being Canoe Sprint, Judo, Athletics, Triathlon and Sailing the most successful sports.
EUG2018 GENERAL HANDBOOK 25 ABOUT COIMBRA
The city of students is unique in Portugal for all the mysticism which characterizes it and for its University, which has recently been recognized as a World Heritage Site by UNESCO. Surrounded by love tales and great historic achievements, Coimbra has some peculiar customs and traditions that other Portuguese cities have been imitating over the years. Those who come to Coimbra to study have completely different experiences from the ones students of other university cities have. A student who graduates in Coimbra acquires much more than only the knowledge from the subjects at the University; this learning comes from living and experiencing the Coimbra Academic Association (AAC). Coimbra is a rather small town of about 143,000 inhabitants. It is very welcoming and it remains young thanks to the academic spirit of the students who come here every year.
EUG2018 GENERAL HANDBOOK 27 Coimbra has a rich tradition in University sports with AAC, one of the most important students association of the country, that makes a remarkable work on that matter. Coimbra hosted several National and International sport events at top level like the Euro 2004 UEFA Football Tournament, and nowadays it is fully equipped with modern sport facilities allowing lots of professional and amateur athletes to do several sports. Académica is one of the oldest and prestigious football Clubs of Portugal, having won two National Cups.
EUG2018 GENERAL HANDBOOK 29 ABOUT FADU, UNIVERSITY, AND ACADÉMICA
Coimbra is focused on sports and has proven its passion for sports. The University of Coimbra offers different courses within the field of Sport Sciences and Physical Education: 1 Bachelor degree course, 4 Master's Degree courses and 2 PhD courses. AAC has 26 sports departments, providing its players, aged 3 to 80 years old, with 40 different sport activities. In Coimbra there are several outdoor sites, gyms, fields, waterways and pools where citizens can do sports for leisure. In 2018 Coimbra will have the best sport infrastructures to host this event. The bid application for the EUG2018 moved us to apply for European funds (NSRF) in order to build and rebuild infrastructures with excellent conditions for hosting game competitions. AAC and the University of Coimbra won the prize for Best European University in University Sports three times in a row and they have both organized two European championships in three years, helping promote the EUSA name. FADU is a very active NUSA and due to its role in the organisation of the European Universities Championships in four sports, hosting the EUSA Conference and supporting participation of more than 470 student athletes in 17 sports, the Most Active NUSA Award for 2017 went to the Portuguese University Sports Federation (FADU).
EUG2018 GENERAL HANDBOOK 31 ABOUT FADU
The Portuguese University Sports Federation (FADU) is a sports federation which focuses on sport as a tool in training and education, with its origin in a movement of various national academies aimed at stimulating, encouraging and organizing sport in Higher Education. Founded on March 2, 1990, it is recognized as Sports Public Utility since 1995, having grown over the years, both in terms of organized activities and in terms of the number of participants. It is considered today one of the largest sports federations in our country.
Portugal has won the prize for Best European University several times and NUSA (FADU - Portuguese University Sports Federation) was awarded as the most active sports federation.
And last but not least, we are proud to be part of a NUSA that has been deeply involved and is very dynamic in EUSA activities since the beginning, as stated in the bid for the 1st and 2nd EUSA Games.
EUG2018 GENERAL HANDBOOK 33 ABOUT UNIVERSITY OF COIMBRA
Coimbra has a growing foreign students’ epicenter, the University of Coimbra is a strong promoter of the event’s success. Besides the rise of multicultural empathy as part of the incoming process, the outgoing experience lived by hundreds of Portuguese students generates an open mentality and know-how to make the participants of the European Universities Games feel closer to their home country. Mobility should be seen as a motto of peace and cooperation between different societies, united in this event by the common goal of passion and sport.
EUG2018 GENERAL HANDBOOK 35 ABOUT ACADÉMICA
Académica Students Association (AAC) is responsible for the traditional praxis, a reception ritual of the freshmen and freshwomen, for organizing the academic festival known as Queima das Fitas (one of the greatest in Europe) and Festa das Latas, and for spreading Coimbra’s song, Fado, worldwide, thus creating the most heterogeneous student community in the country.
EUG2018 GENERAL HANDBOOK 37 SCAC
SCAC is the highest authority of the EUG and controls the overall organizational and technical aspects of the EUG. The SCAC is responsible for the interpretation of EUSA Regulations, for the supervision and smooth-running of the EUG, settling any dispute, examining and dealing with any complaints or protests of a non- technical nature, taking emergency sanctions against participants (teams or individuals) who violate the EUSA Regulations, deciding any other matters not covered in these Regulations, at the time of the EUG.
The SCAC is composed of: SVC members, OC Chair, OC Sport Director and two (2) other representatives; led by SVC Chair. The mandate of the SCAC members terminates with the conclusion of the EUG. SCAC Members shall cooperate in a way to find a compromise by taking decisions unanimously. In case of voting, decisions will be taken by a simple majority of those present and voting. In case of equality of votes, the SCAC Chair shall have a casting vote. All decisions taken by the SCAC at the time of the EUG are final.
SVC Members Haris Paveltic (SCAC Chair) Dmitry Kiselev (member) Aitor Canibe Sanchez (member) Matjaz Pecovnik (Secretary General) Besim Aliti (Sports Manager)
OC Mario Santos (OC Chair) Filipa Godinho (OC Sports Director) 2 additional members
EUG2018 GENERAL HANDBOOK 39 OC STRUCTURE
The OC structure is composed of human resources from four entities: Portuguese University Sports Federation (FADU), University of Coimbra (UC), Coimbra City Hall and Coimbra Academic Association.
A Supervision Comission represented by his highest members is responsible for aproving the strategic decisions of the event.
An Organizing Committee discusses business issues, risks and progress including people, finance and ad hoc projects. Usually dealing with business rather than programmes, the Commitee works closely with all the directors and department coordinators that makes decisions to allow projects to be executed at a project level.
EUG2018 GENERAL HANDBOOK 41 SUPERVISON COMISSION
JOÃO GABRIEL SILVA Rector of the University of Coimbra (UC)
DANIEL MONTEIRO President of the Portuguese University Sports Federation (FADU)
ALEXANDRE AMADO President of the Coimbra Students Association (AAC)
MANUEL MACHADO President of Coimbra City Hall CMC)
ORGANIZING COMMITTEE
MÁRIO SANTOS General Secretary (UC)
RICARDO MORGADO FADU representative
ANA FERNANDES AAC representative
CARLOS CIDADE CMC representative GENERAL SECRETARY Mário Santos
GENERAL SPORTS FINANCES GENERAL LOGISTICS DIRECTOR DIRECTOR DIRECTOR Filipa Godinho Gonçalo Reis Jonathan Torres
SPORTS SPORTS SPORTS SPORTS ACCREDITATION NUSA CEREMONIES MEDICAL COMMUNICATION COMERCIAL ACCOMMODATION TRANSPORTATION CATERING VOLUNTEERS IT MANAGER MANAGER MANAGER MANAGER MANAGER COORDINATOR AND DEPARTMENT AND IMAGE AND MANAGER MANAGER MANAGER MANAGER MANAGER João Neto Joana Faria Ricardo Carlos Miguel Marco Oliveira & PROTOCOL DEPARTMENT DEPARTMENT MARKETING Carla Campelo Dani Silva Miguel Pinto Inês Cardoso António Simões Figueira EDUCATIONAL MANAGER José Ramos DEPARTMENT DEPARTMENT Sandra Vaz MANAGER COMMUNICATION Marianna Cardoso João Malha
FINANCES SECURITY IMAGE DIRECTOR DEPARTMENT DEPARTMENT António Barros
EMERGENCY DESIGN Gonçalo Órfão Henrique Patrício VISA Procedure Useful Information
Regarding entry formalities, citizens of the European Union, Climate Bulgaria, Cyprus, Iceland, Liechtenstein, Norway, Romania and The climate in Coimbra is rather mild throughout the year, and Switzerland only need an identity card to enter Portugal. temperatures never get extremely hot or cold. However, during In addition to their identity card, minors must also present a the hottest months like July temperatures can be significantly valid authorisation document signed by their parents to travel. high with a normal maximum average temperature around 28ºC and a lower around 15ºC. In terms of humidity it is For visits of less than 90 days, a passport valid for at least three normally below 60%. months after the end of their stay is necessary for visitors from Albania, Andorra, Antigua and Barbuda, Argentina, Australia, Important Telephone Numbers Bahamas, Barbados, Bosnia-Herzegovina, Brazil, Brunei, Canada, Chile, Costa Rica, Croatia, Guatemala, Holy See, Honduras, International country code for Portugal: +351 Israel, Japan, Macedonia, Malaysia, Mauritius, Mexico, Monaco, A single country number for all emergency situations: 112 Montenegro, New Zealand, Nicaragua, Panama, Paraguay, Saint OC will provide a general support number for all the emergency needs. Kitts and Nevis, San Marino, Serbia, Seychelles, Singapore, South Korea, United States of America, Uruguay, Venezuela, Water Special Administrative Regions of the People’s Republic of China Tap water is drinkable in all parts of Portugal. All the participants in Hong Kong and Macao and Taiwan territorial Authority. will have an individual and reusable bottle to use during the event. Citizens from countries not mentioned above need a visa to enter Water points will be available in all the venues, catering areas and Portugal, which may be requested at the Portuguese Embassy or in the place where the opening ceremony will be held. Consulate of their country for stays of up to 90 days. Under the terms of the Convention Implementing the Schengen Agreement, flights between Schengen states are considered to be internal flights and passengers do not need to obtain another visa.
Visa requests: https://goo.gl/N9zRCC
Portuguese consulates: Portuguese Immigration https://goo.gl/1Spz8c Authority: https://goo.gl/1Kcvjo
EUG2018 GENERAL HANDBOOK 47 GENERAL INFO ABOUT EUG 2018
EUG2018 GENERAL HANDBOOK 49 OVERVIEW SCHEDULE [NEXT PAGES] The Games started in 2012 and The EUG 2018 will be the biggest are organized on a biennual multisport event ever organized basis, with European Universities in Portugal and will count with the Championships being organized participation of more than 4000 in even years and individual SCHEDULE LEGEND HERE: athletes competing in 13 sport events in odd years. The Games specialties from 350 Universities as such represent the largest A Arrival Day of 40 Countries. We will count European multisport student A(W) Arrival Day Women with around 1000 volunteers and event. The event should inspire 300 referees. the interest for sport and its A(M) Arrival Day Men We will count with Para Table values, as a contribution to social GTM/T General Technical Meeting/Training day Tennis competition and canoe understanding and change and D Departure Day sprint will be in the games as a should promote the interest in demonstrative sport. Coimbra, through innovative Competition
sport events, in the delivery of OPC Opening Cerimony The Organizing Committee sport activities, a unique world has made a huge effort in class event and an irreplaceable CC Closing Cerimony order to host the games with experience for the students. significant refurbishments of the competition venues and, Estádio Universitário de Coimbra The OC has gathered a great EUC / CUS Coimbra University Stadium due to the increasing number team to organize these Games, Pavilhão 1, Estádio Universitário de Coimbra of visitors in the past years, and Coimbra is ready to be the EUC_PAV. 1 Coimbra is prepared to offer Coimbra University Stadium, Sports Hall 1 next great host! Pavilhão 3, Estádio Universitário de Coimbra EUC_PAV. 3 quality accommodation to all Coimbra University Stadium, Sports Hall 3 the participants. Pavilhão Eng. Augusto Correia Olivais [Olivais]
Academia OAF OAF OAF Academy [Campos do Bolão, Estrada Nacional 111-1]
Jorge Anjinho Pavilhão Engenheiro Jorge Anjinho [Coimbra]
Centro de Alto Rendimento de Montemor-o-Velho CAR Montemor Montemor-o-Velho High Performance Center
Pavilhão Municipal Multidesportos Mário Mexia Mário Mexia [Praça Heróis do Ultramar ]
Campo de Santa Cruz Sta Cruz [Parque de Santa Cruz, Jardim da Sereia]
Centro Social de São João São joão [São Martinho do Bispo]
EUG2018 GENERAL HANDBOOK 51 EVENTO / EVENT EVENTOLOCAL / EVENT/ VENUE LOCAL12 / 13VENUE 14 12 15 13 16 1714 18 15 19 16 2017 1821 19 22 20 23 21 24 2225 2623 27 2428 2529 26 27 28 29
CERIMÓNIA DE ABERTURACERIMÓNIAPaço das DE Escolas ABERTURA Paço das Escolas OPC OPC OPC OPENING CEREMONY OPC OPENINGUniversity CEREMONY Palace University Palace
Olivais Olivais BASQUETEBOL BASQUETEBOL EUC _ Pav.1 EUC _ Pav.1 A GTM/T A GTM/T D D BASKETBALL BASKETBALL Mário Mexia Mário Mexia
BASQUETEBOL 3X3 BASQUETEBOLEUC 3X3 EUC A GTM/T A GTM/TD D 3X3 BASKETBALL 3X3 CUSBASKETBALL CUS
Mário Mexia Mário Mexia ANDEBOL ANDEBOL União de Coimbra UniãoA deGTM/T Coimbra A GTM/T D D HANDBALL HANDBALL São João São João
EUC / CUS EUC / CUS FUTEBOL FUTEBOL OAF OAF A GTM/T A GTM/T D D FOOTBALL FOOTBALL Sta Cruz Sta Cruz
EUC _ Pav. 3 EUC _ Pav. 3 A(W) A(W) União de Coimbra União de Coimbra FUTSAL FUTSAL A(M) A(M) D D São João São João GT- GT- GTM/T(W) GTM/T(W) Jorge Anjinho Jorge Anjinho M/T(M) M/T(M)
EUC CAMPO DE EUC CAMPO DE RUGBY 7S RUGBYRUGBY 7S RUGBY A GTM/T A GTM/TD D CUS Rugby Field CUS Rugby Field
VOLEIBOL VOLEIBOLEUC _ Pav. 2 EUCA _ Pav.GTM/T 2 A GTM/T D D VOLLEYBALL VOLLEYBALLEUC_Pav. 3 EUC_Pav. 3
BADMINTON BADMINTONEUC _ Pav.1 EUCA _ Pav.1GTM/T A GTM/T D D
JUDO JUDOEUC _ Pav.3 EUC _ Pav.3 A GTM/T A GTM/T D D
REMO REMO CAR Montemor CAR Montemor A GTM/T A GTM/TD D ROWING ROWING
TÉNIS DE MESA TÉNIS DE MESA Jorge Anjinho JorgeA AnjinhoGTM/T A GTM/T D D TABLE TENNIS TABLE TENNIS
TÉNIS DE MESA ADAPTADOTÉNIS DE MESA ADAPTADO Jorge Anjinho Jorge Anjinho A GTM/T A GTM/TD D PARA TABLE TENNIS PARA TABLE TENNIS
TÉNIS TÉNISEUC Campo Ténis EUC CampoA Ténis GTM/T A GTM/T D D TENNIS TENNISCUS Tennis Complex CUS Tennis Complex
CANOAGEM CANOAGEM CAR Montemor CAR Montemor A GTM/T A GTM/T D D CANOE SPRINT CANOE SPRINT
CERIMÓNIA DE CERIMÓNIA DE EUC Campo Principal EUC Campo Principal ENCERRAMENTO ENCERRAMENTO CC CC CC CC CUS main field CUS main field CLOSING CEREMONY CLOSING CEREMONY VERBAL AND VISUAL IDENTITY
FIGURATIVE MARK
As you fly over the city of Coimbra, coming from another country, the urban image that takes shape on the authentic Portuguese pavement (calçada portuguesa), that same calçada of the Agora, where the university community lives, brings to mind a mandala. The eight rings that intertwine in the transformation of excellence of communication trace an endless path of citizenship. Before long they summon the movement of Life with purposes in Sport, here in a vital dialogue with the integrating, and multiple, symbol of the atmosphere of the Olympics. Universal Reason. But multidisciplinary, too, in the way of the eight Colleges that the university of the Coimbra Place inscribes meaning, there unveiling multiple teachings to the Being under construction.
EUG2018 GENERAL HANDBOOK 55 The mandala is an icon of Universality. “Circle” in Sanskrit, it is a symbolic image of the world that is settled in a common centre. An aesthetic and visual exhibition of the return to unity. The mandala is found to be an inner shelter in which a reunion with the transcendence of itself is allowed, in various levels of contemplation with art, and no less, an instrument of meditation. Present therein for the free union with the other. The meeting that Sport in its sound vitality conveys place and condition. But this Brand Image further acquires the self-respect of being in a space that engenders Culture and an unrelenting quest for Knowledge – Coimbra, city of the orange trees of the Mondego, this citrine – chromatic Symbol – soliciting Environmental Health, but also of the Body. Health of the Body, and then of the Mind. A face is thus chosen for the finest reasons of History and its memories, filled with an energetic and consequent Identity – the one formerly drawn in rose windows, windows of light dwelling in the Heritage of the City Heritage where they strive to absorb the noble purposes of the various territorialities of learning. In everything summoning the awareness that University Sport is an Identity reason that is Distinctive of Culture. Of this solemn navigation. In a convulsed mandala. Without end.
António Barros Image Director EUG2018
EUG2018 GENERAL HANDBOOK 57 I AM THE EUG2018 MASCOT AND MY NAME STANDS FOR: DESPORTO UNIVERSITÁRIO EM COIMBRA [UNIVERSITY SPORTS IN COIMBRA]
EUG2018 GENERAL HANDBOOK 59 The EUG Coimbra 2018 residences bid had 8 legacy projects • Partnership with NF for a LEGACY to deliver: high-performance project 1 ― Coimbra University 4 ― Meals and OF THE Stadium accommodation • Rehabilitation of sports • Increase the delivery hall no.1; Rehabilitation capacity of meals EUG of sports hall no.3; • Increase the number of Rehabilitation of sports hall students’ residences no.2; Rehabilitation of the COIMBRA football field, renovation of 5 ― Create a Young Public areas and Students Referees Development residences/dorms Programme 2018 • Rehabilitation of the Main • Partnership with NF for stadium Tribune students referee recognition 2 ― Conceiving a Sports through students Service tournaments
• Creation of UC Sports 6 ― Scientific study on services the impact of sports organisations and 3 ― Improve sports university sport in local participation and healthy communities habits in the population • Internal inquiry of sports • Programmes for sports for habits all Student athlete bylaws • National study about review students’ participation • Programmes to promote sport in students
EUG2018 GENERAL HANDBOOK 61 7 ― Social and Economic The infrastructural legacy is Impact delivered at the University Stadium and will allow the The impact will be signicant increase of the quantity and on all economic and social quality of sports activity markers with a higher and provide the Faculty of expression on the tourism Sports Sciences and Physical sector due to the high number Education the tools to develop of people during the games better knowledge and carry out research on sport.
The biggest challenge will 8 ― Sustainability and be the immaterial legacy. Environment Upgrading the university All sports programme set for sports model and engaging the rehabilitation of University the local and university sports facilities community through sport, in a solution that will involve all and reinforce the unique tradition and added value It was possible to deliver of well-educated people, these goals. knowledge and infrastructure.
For sure, sports, its infrastructures, model and human resources will be absolutely different after the EUG 2018.
EUG2018 GENERAL HANDBOOK 63 PARTICIPANTS WITH DISABILITIES
Apart from the advantages of sports practice we can highlight the impact on the participants’ social life as one of the most relevant. Para sports excellence is the best showcase to highlight their capabilities, increase the number of interpersonal relationships and live new experiences. It is important for the organizing committee of EUG 2018 that adaptive sport is represented in the programme. It is therefore our mission to create the best conditions for the participants of Para Table Tennis.
EUG2018 GENERAL HANDBOOK 65 VOLUNTEER PROGRAMME
Volunteers are the face of the event, they are the key factor for its success!
Their help and enthusiasm will contribute to the success of the largest multisport event ever organised in Portugal.
Volunteering will allow people to connect in a unique way with sports and be involved in an international sports event. Almost 1,000 volunteers have the opportunity to acquire and develop new skills and competences, as well as to have an intercultural experience. The volunteering programme involves persons of all ages, from Coimbra, Portugal and all over the world. Through a joint initiative of European University Sports Association (EUSA) and the Organising Committees of the European Universities Games Coimbra 2018, one hundred persons from different countries have the opportunity to take part as volunteers in EUG 2018. In this context, full board, training and transfers from/to Porto airport on the official arrival/departure dates are provided for all of them. Volunteers are involved mainly in the following areas: Accommodation; Accreditation; Attaché; Educational; IT; Logistics; Media; Medical; Protocol; Transportation; Sports; Volunteers Management.
EUG2018 GENERAL HANDBOOK 67 In the sports venues, volunteers will provide an important support, in the sport activities, access controlling and informing athletes and other participants. Each delegation will have an attaché allocated, who will be a point of contact, guiding and liaising the university team and the organization. The name and mobile phone of the attaché will be provided by the end of the accreditation procedure. If for some reason your delegation, wouldn’t receive that information, please contact the Volunteering Team. The volunteering team has prepared a training plan, which was delivered online and onsite. The training includes general aspects of the events, functional responsibilities, practical instructions and visits to the venues. During all the event, there will be a volunteer’s management system, supported by volunteer’s team leaders and a dedicated area in the EUG 2018 mobile application.
The aim of the Volunteering team is to provide an enriching experience for all the participants in EUG 2018. Therefore there is a volunteer lounge area, a Social and Cultural Programme, which includes multiple activities, allowing volunteers to discover a place listed as UNESCO World Heritage and one of the oldest universities in the world. In the end of the event, certificates of participation be delivered to all volunteers. Volunteers will have all the information about the event and they also may contribute for you to enjoy the amazing city of Coimbra and the beautiful country of Portugal.
EUG2018 GENERAL HANDBOOK 69 IMPORTANT NUMBERS EUG2018
13 sports
1000 125000 Volunteers meals 4000 participants
300 2100 Referees Beds
40 Countries
EUG2018 GENERAL HANDBOOK 71 SERVICE INFORMATION
EUG2018 GENERAL HANDBOOK 73 ACCREDITATION PROCEDURE
The purpose of accreditation is to define the roles and responsibilities of the participants during the European Games and to provide them with the facilities necessary to successfully perform their duties/carry out their sport, as well as to ensure the general security of the participants moving around the European Games Venues. The Accreditation Card is the official document jointly THE ROLE OF issued by EUSA and the EUG 2018. The Accreditation Card will be THE HEAD OF DELEGATION issued once the accreditation procedures have been completed.
- make sure that arrival and departure details are sorted, both with Main Accreditation Centre team and transport office - know the schedule of play The Main Accreditation Centre will be located at Silva Gaio School, - know the transport schedule near the University Stadium. - know the lunch and dinner times Accreditation Centre will also extend their opening hours according - know how to reach emergency services to the delegations’ travel schedules. - have his team ready to play when required To assure a better service, the Heads of Delegation are advised to - know how to get in touch with his players at all times arrive at the Accreditation Centre at least 1 or 2 days before the first competition day, in order to guarantee enough time to check - compose and hand in the team compositions in time the data entered in the accreditation system. - book practice courts when available - attend the GTM and any other meeting called by the tournament referee. There may be many more things, but this is already quite an extensive list
EUG2018 GENERAL HANDBOOK 75 All the delegations must present a participant dossier witch shall ACCREDITATION CARD include all the information previewed in the follow rules The Accreditation Card is the only official and valid document for PARTICIPANT DOSSIER EUG 2018 participants. REG 94 The delegation dossier to be presented to the control Therefore, it must always be clearly visible in order to access restricted commission shall be completed in English and shall include: event areas. The Accreditation Card contains information, personal REG 94.1 team list with names, surnames and functions of each identification number (consists of specific letter and numbers) and delegation member; in addition: team/competitor international pictograms indicating all of the holder’s rights as a cardholder. and national ranking, competitors shirt number and competition uniforms colour (if required by Technical Monitoring of access will be achieved through the Accreditation Regulations), Cards, which will be checked at all site entrances. Depending on their REG 94.2 HOD or team representative and coach (if present) mobile category, each participant will be allowed to access certain areas. phone number on which is/are reachable 24 hours per People not holding an Accreditation Card or holding a Card which day during the competition, does not have the required access rights will not be allowed to enter. REG 94.3 signed EUSA Participants Code of Ethics. Improper usage of personal Accreditation Cards is prosecutable by REG 94.4 the individual dossier for each competitor. law and will be reported to the Security Operational Centre and to the REG 95 The individual dossier for each competitor to be presented to Head of the delegation involved. the Control Commission shall be completed in English and include: REG 95.1 a passport or national identity card (in classic Latin Loss of the Accreditation Card alphabet letters); REG 95.2 if a current student: the EUSA certificate of Academic In case of loss of the Accreditation Card, the participant must Eligibility (Individual Entry) originating from the appropriate personally approach the EUG OC Accreditation Centre and report the academic authority certifying that the competitor is officially loss by using a valid Identification document (passport or ID card). registered for and pursuing a course of study; Enquiries about issuing replacement cards is to be made directly at REG 95.3 if a former student: proof by the University and date of the Accreditation Centre where new cards will be printed. In case graduation. of loss of the Accreditation Card, the owner of the Card will be charged for re-printing the new Card. Payment can be made in cash. The Replacement Accreditation Card will contain a new personal Identification number (consisting of specific letters and numbers). For the protection of the participants, once a card is replaced, the original card cannot be reactivated. If someone finds the lost Accreditation Card, they should bring it to the EUG OC Accreditation Centre. If the Card has been unintentionally damaged or is no longer functioning, they should also bring the damaged card to the OC Accreditation Centre for a replacement. Note, however, that the OC Accreditation Centre reserves the right to charge a replacement fee in the amount of 50€.
EUG2018 GENERAL HANDBOOK 77 We will have the follow categories of accreditation: Athletes, Officials, Referees, Nusa Coordinators, Nusa Guests, Nusa VIP, Medical Department, Volunteers, Media, Security External Services, Observers, Organizing Committee, EUSA, Technical Delegates.
Regular Procedure Accreditation procedure is completed when the final approval for accreditation pass is issued by the EUG OC. The Head of Delegation will be responsible for taking over all accreditations for his/her team members in particular at the Accreditation Centre by presenting valid Passport or ID card for each participant. All procedures will be done in compliance with relevant EUSA Rules and Regulations:
REG 75 Accreditation procedure starts two (2) days before each competition. Competitors cannot be accredited after the GTM. REG 76 Competitors are obliged to show the accreditation card to the official in charge of the match who allowed them to compete. REG 77 If a person, who has been refused a competitor’s accreditation card, attempts to compete by means of fraud, he/she will be excluded from the EUG and the EUSA EC will consider if this exclusion should apply also to all future sporting events of EUSA. Should this fraud be attempted in a team competition, the team may also be excluded from the competition and any earlier results in the current competition will be cancelled. A report will be forwarded to the respective NUSA, university and a reprimand will be addressed to the team and/or competitor and the NUSA of his country.
Extraordinary Procedure In case of last minute changes, such as: If a person that applied for accreditation in the first place has been replaced by a different individual, or some other possible reasons for delay in making and distribution of accreditation, an accredited person is supposed to take over his/her accreditation in person. The applicant must personally approach the EUG OC Accreditation Centre and present a valid Identification document (passport or ID card). In case of extraordinary procedure, EUG OC cannot predict the time of issuing the Accreditation Card.
EUG2018 GENERAL HANDBOOK 79 Athletes & Officials
The Organizing Committee will offer an easy and comfortable experience to all participants during their stay in Coimbra for the European Universities Games 2018. We will provide several accommodation units, in Coimbra and Montemor-o-velho, to ensure a pleasant stay for all participants and a level of involvement with the city. Participants will be placed in double, triple or quadruple rooms, all approved by EUSA and according with the EUSA General regulations. All sports facilities can be reached by a shuttle service. The distribution of the teams in the different accommodation units will be decided according to their sports, registration, distribution of rooms and safety concerns.
The OC only provides accommodation for the official competition dates. All accommodations are fully secured. Only residents with valid accreditation cards will have access to the Accommodations. Due to space limitations, athletes/teams same gender from same country can share rooms. Officials will share a double room with other official same gender but could be from different countries.
Categories of accommodation - Athletes & Officials Type 3 - Referees Type 2 - EUSA Family & VIP Type 1 - General Coordination Type 1
The organization is not responsible for additional costs like mini bar and other personal services provided by the ACCOMMODATION accommodation.
EUG2018 GENERAL HANDBOOK 81 Check-In
Type 1 – You can check in from 15:00 Type 2 – You can check in from 15:00 Type 3 – You can check in from 16:00
Any damages found in the rooms after the arrival and accommodation of the participants can be reported at the OC Services Centre on the following day before 12:00. The problems will be written down in a protocol.
For Type 3 Check-in formalities will be completed at the Main Accreditation Centre. During the check-in, the Team Official will receive all information about the accommodation House Rules & Code of Conduct and Damage Recovery Policy, the assigned rooms OC and will sign the documents. The Team Official will receive all keys in the accommodation after the completion of the above-mentioned procedure.
Check-Out Type 1 – until 12:00 Type 2 – until 12:00 Type 3 – until 11:00
For Type 3 The check-out inspection will be agreed with the Team Official according to the departure details provided. On the day of departure, the Team Official will inspect and check all the rooms (Check-out Inventory & Inspection) with a designated person from the OC. Room keys should be returned during the checkout procedure. The condition of the rooms including any damages found will be listed in a handover protocol and signed. On your day of departure, you’re required to check-out until 12.00 hours (noon)
EUG2018 GENERAL HANDBOOK 83 Accommodation
ACC101 Hotel Vila Galé ACC416 Singular
ACC102 Hotel D. Inês ACC417 Olive Street House
ACC201 Hotel Tryp ACC304 Coimbra City
ACC202 Hotel Tivoli ACC305 Internacional
ACC203 Hotel Ibis ACC306 Lusa Atenas
ACC301 Hotel D. Luís ACC408 C.S.I. Coimbra Club
ACC302 Hotel Bragança ACC307 Alojamento Local Duartes
ACC204 Hotel Almedina ACC409 River House
ACC303 Hotel Botânico ACC308 RiverSuites
ACC401 Be Coimbra - B1 ACC309 Hostel Estádio
Be Coimbra - R1 ACC410 Casa Sagrada Familia
ACC402 Be Coimbra - F1 ACC411 Seminário Maior
ACC403 Be Coimbra - B2 ACC412 NS Hostel
ACC404 Be Coimbra - Rodoviária ACC413 Coimbra Portagem Hostel
ACC405 Be Coimbra - Ideal Pousada da Juventude
ACC406 Be Coimbra - Avenida ACC501 Pedro Nunes + ISEC
ACC407 BeCoimbra - R2 ACC502 Combatentes
Be Coimbra - Rodoviária ACC503 Polo II 2
ACC414 Be Coimbra - G2 ACC504 Polo III
Be Coimbra - Y1 ACC505 Agrária
Be Coimbra - Y2 ACC601 Abade João
ACC415 Be Coimbra - G4 ACC602 Campus Aquático
Be Coimbra - Y3 Costa de Prata 2
Be Coimbra - A1
EUG2018 GENERAL HANDBOOK 85 Laundry Service
The service will be provided by a professional laundry company at an office in the University Stadium, close to other services and facilities. Service starts on Friday, July 13th, the final drop off is on Saturday, July 28th, and the final pickup is on Sunday, July 29th. The service will be open every day from 09:00 am to 01:00 pm and from 02:30 pm to 08:00 pm, with two pickups and two drop offs. Each athlete will receive one laundry bag at accreditation and must be identified with name, surname and mobile number. Each bag is designed to hold a maximum of 9 kg of laundry and should fit at a designed box at the moment of drop off. The services must be paid in advance according to the amount of clothing delivered.
Prices
1 bag 10 € 2 bags 14 € 3 bags 18 €
EUG2018 GENERAL HANDBOOK 87 CATERING Breakfast will be served buffet style in the nearby canteens or in the local accommodation. For lunch and dinner, the participants will have a designated canteen considering the place of accommodation, the place of competition and the competition schedule. Participants can choose from the menus at their disposal and will always have three different options (meat, fish, vegetarian) with detailed labelling of each dish. Referees, EUSA members and VIPs will have their meals in a distinctive buffet-style room. The meals will be prepared and served by the canteen staff who will wear distinctive uniforms determined by the facility. The quality and quantity of food will be within the EUSA minimum requirements. The facilities will be running between 07.00 and 22.00 hours, with breaks between meals due to the need for cleanings and the staff’s need to prepare for the next meal. As a result, food will be served as follows:
Breakfast: 07.00 – 10.00 Lunch: 11.00 – 16.00 Dinner: 18.00 – 22.00
EUG2018 GENERAL HANDBOOK 89 Athletes and Catering Volunteers Team Officials Referees EUSA VIP
Standard Student canteen Student canteen Student canteen * Student canteen * Student canteen *
Internet access Wi-Fi free of charge Wi-Fi free of charge Wi-Fi free of charge Wi-Fi free of charge Wi-Fi free of charge
Waiting time Up to 15 minutes Up to 15 minutes Up to 15 minutes Up to 15 minutes Up to 15 minutes
Opening hours 150 minutes before and 90 150 minutes before and 90 150 minutes before and 90 According to the EUSA EC & According to the hotel minutes after teams match minutes after teams match minutes after teams match TD demand schedule + travel time + travel time + travel time
Food delivery (breakfast) Self-service Self-service Buffet style self-service Buffet style self-service Buffet style self-service
Food delivery (lunch and dinner) Served Served Buffet style self-service Buffet style self-service Buffet style self-service
Type of food European cuisine European cuisine European cuisine European cuisine European cuisine
Meals per day Three (breakfast, lunch and Three (breakfast, lunch and Three (breakfast, lunch and Three (breakfast, lunch and Three (breakfast, lunch and dinner) dinner) dinner) dinner) dinner)
Variety of food per meal Three (meat, fish and Three (meat, fish and Three (meat, fish and Three (meat, fish and Three (meat, fish and – menus vegetarian) per meal; daily vegetarian) per meal; daily vegetarian) vegetarian) vegetarian) menu repeated once only menu repeated once only for those staying more than for those staying more than 7 days; lunch and dinner will 7 days; lunch and dinner will not be the same not be the same
Structure of breakfast Bread roll, croissant, butter, Bread roll, croissant, butter, According to the hotel According to the hotel According to the hotel boiled ham, cheese, apple boiled ham, cheese, apple standard standard standard quince marmalade, honey, quince marmalade, honey, yoghurt, cereals, banana, yoghurt, cereals, banana, apple, pear, juice, milk, apple, pear, juice, milk, coffee, tea, water coffee, tea, water Structure of meals (lunch Starter, main hot dish, side Starter, main hot dish, side Starter, main hot dish, side Starter, main hot dish, side Starter, main hot dish, side and dinner) hot and cold dish, dessert hot and cold dish, dessert hot and cold dish, dessert or hot and cold dish, dessert or hot and cold dish, dessert or or fruit; 5 dcl non-tap water or fruit; 5 dcl non-tap water fruit; hot coffee or tea, non- fruit; hot coffee or tea, non- fruit; hot coffee or tea, non- and/or 3dcl non-alcoholic and/or 3dcl non-alcoholic alcoholic noncarbonated alcoholic noncarbonated alcoholic noncarbonated noncarbonated beverages noncarbonated beverages beverages 3dcl and 5 dcl beverages 3dcl and 5 dcl beverages 3dcl and 5 dcl non-tap water non-tap water non-tap water
* CB1 – REU and CB2 – Polo II
EUG2018 GENERAL HANDBOOK 91 TRANSPORTATION
Official arrival and departure points for participants
Francisco Sá Carneiro Airport (Oporto) Coimbra Bus Terminal (Rede Expressos Coimbra) Coimbra Train Station (Coimbra-B)
Arriving and departing to and from Coimbra
Transport from/to other arrival/departure points that are not listed above will not be organized and covered by EUG organization.
From Oporto to Coimbra and Coimbra to Oporto
Transport from/to Oporto Airport to/from the place of accommodation in Coimbra, on the official dates of arrivals and departures of each sport, will be organized and covered by EUG organization, bearing in mind the time of your arrival, submitted in the travel plans. This transport will be by bus from the airport to the Accreditation Center of EUG 2018 in Coimbra.
In the airport you will have a welcome desk with volunteers of the event prepared to answer all your questions, help you get your transportation and meet other needs.
From Lisbon to Coimbra and Coimbra to Lisbon
If you are coming to the EUG 2018 through an air flight that lands in Portela Airport, in Lisbon, the EUG organization will not cover your transportation to Coimbra, since it is not an official arrival and departure point of this event.
EUG2018 GENERAL HANDBOOK 93 To get to Coimbra by bus you know, so that we can send you a can catch it at Sete Rios Bus proof of enrolment in the event, Station in Lisbon (http://www. that you must have to use the rede-expressos.pt/en). To get discount. If you don’t receive this to the station from the airport you document, please contact us can hop on the 731 bus (http:// through transportation@eug2018. www.carris.pt/en/bus/731/ com. In Coimbra there are two descendente; if your luggage has train stations, you should exit a maximum size of 55x40x20cm) in Coimbra-B. Usually the bus or catch the Aerobus, right and train journey you are taking outside the airport. is part of a larger course, so it can appear on panels that the To get to Coimbra by train you bus/train goes to a city north can catch it at Gare do Oriente of Coimbra, like Oporto, Braga, among others, be aware. Train Station (https://www. cp.pt/passageiros/en). Either to get to the bus or train There are two main types station you may also use Taxi, of trains: Intercidades and Uber or Cabify. Alfapendular, which differ in the length of the journey, stops You could also choose to have along the way, comfort and price, a transfer bus arrangement mostly. To arrive at this station, if you are part of a group of 10 you can either have a bus or people or more. For that, you will subway trip. By bus, use the 744 have to email bruno.martins@ one, that stops at the airport. transdev.pt and request your Through the subway, there is a private bus that will pick you up direct line to the train station, directly at the airport. the red one, which is the only available at the airport. If you are However, we offer you You can also arrive in Coimbra travelling by train (Intercidades, some tips on how to get Regional or Inter-Regional - these through Coimbra Airport last two connect smaller cities Shuttle. This transportation to the city of Coimbra. and villages and have more stops) service will pick you up from to Coimbra (from any other point the airport (https://coimbra. in Portugal), you can benefit from airportshuttle.pt). a 30% discount on your trip. If you want and need this discount, let the Organizing Committee
EUG2018 GENERAL HANDBOOK 95 First step in Coimbra program. Our staff and volunteers will be at disposal in case of any questions regarding transportation at each location zones and If you are arriving at one of the stations in Coimbra (bus terminal and venues load and drop-off zones. train station), you will also get transportation to the Accreditation All the transportation inside the city will be divided by sports, Center of the event. In those stations you will have a welcome desk accommodation, catering and competition locations, as well as the with volunteers prepared to answer all your questions, help you get frequency needed according to the timetable of the whole competition. your transportation and meet other needs.
From every city you might be coming, particularly if you are using Additional Information a private way of transport, when you arrive to Coimbra you should get to our Accreditation Center, at Escola Básica 2/3 Poeta Manuel For the EUG 2018 Organizing Committee Transportation Department da Silva Gaio, Rua Luís Antonio Verney, Coimbra. In this location, to give you the best possible transportation service, we recommend besides all the information exchange, you will be given the credential and ask for the travel plans to be submitted as soon as possible, that allows you to get to the sports venues, catering points and including all the information correctly inserted and entirely filled. transportation vehicles. Concerning the ceremonies, such as the opening and closing one, If your method of transportation (airplane, bus, train, private) the transportations will be specific to those events and respecting gets you on one of the official arrival and departure points in late the number of people that need to be at those locations. hours when the Accreditation Center is closed, you will be given a temporary credential to get inside your accommodation, since you There will be adapted transportation for participants with disabilities. will be taken directly there. Also, there will be designated vehicles for referees and VIP’s at the event. The athletes, officials and volunteers will use the same Transportation during the EUG 2018 Coimbra methods of transportation provided by the Organizing Committee. EUSA Family, SCAC and Technical Delegates will be transported by The EUG 2018 Organizing Committee Transportation Department car at disposal with designated driver. will provide effective and timely transportation services to all accredited participants covering all key locations including If you require further information or clarifications accommodation, catering, EUG training and competition venues, VIP Hotel and other locations of the event. on some of the details of the transportation written above, you can email us at transportation@eug2018. All students and volunteers have accommodation and catering in a com. We highlight that you will have more detailed radius of 3 kilometres from the Main Sports Hub/sports venues. information in the Technical Handbook of your sport. Detailed transport timetable and lines will be displayed in Info Points, in EUG 2018 Technical Handbook of each sport, at the entrances of each accommodation, at every bus stop and at the competition/training venues, as well as at the EUG 2018 official webpage www.eug2018.com( ) and mobile application. Information will be regularly updated in case of any changes in the
EUG2018 GENERAL HANDBOOK 97 GENERAL MEDICAL SERVICES
Due to the scale of the event, the number of athletes and the variety of venues where the competitions will be held, the medical and security services must provide all the pre-hospital rescue process and articulation with other civil protection agents, together with the Portuguese Red Cross who will guide and perform together in order to ensure their effectiveness and the most appropriate response to each type of emergency. In case of emergency please dial 1415.
Emergency Technicians The event will count on 50 rescuers, with Red Cross’s first aid training, accredited by INEM. They will be part of the First Aid Teams located at various points of the event as well as going to the ambulances.
Physiotherapist The Medical Centers will have physiotherapist to start treatment at early stage all injuries.
Doctors and Nurses The Red Cross will put Nurses and Doctors with emergency training with ALS and specific training in assistance of sporting events. These elements will be available in the two Medical Center (MC), medical ambulances, Emergency and Reanimation Medical Team. There will be medical team with doctor in high risk modalities: judo, handball, rugby and football.
EUG2018 GENERAL HANDBOOK 99 Physical Resources Medical Center First Aid Teams Insurance Operations Room will be Located The Medical Centers will have a Comprised of two emergency in the Red Cross headquarters. team with a sport doctor, nurse, technicians equipped with The delegations shall have the The Operations Room will be the physiotherapist and emergency resuscitation equipment, DAE appropriate insurance to cover emergency management center technician. It will be equipped and trauma equipment, these their travel and participation in of the event. In case of a crisis with the material needed for ALS teams will always be in close the EUG. Each participant must or major accident, it has the and minor surgery. The main proximity to the sports arenas. have an international health responsibility to coordinate with Medical Center will be located insurance during their stay in the Civil Protections agents and in the Coimbra´s University Life Boat the EUG and must arrange this INEM, according to Portuguese Stadium, open from 9h00 to Life boat with 3 lifeguards for prior to their arrival at the EUG current legislation, namely SIOPS. 20h00. emergency situation in water. event. Neither EUSA nor OC will A second Medical Center will It will be always present during be liable for any costs arising Ambulances also be set up at CAR Montemor sport competition in the CAR of as it is the location farthest from from the failure to follow this During the event, there will Montemor. the center of the city. regulation. be emergency ambulances Two ambulances will be During the accreditation, each with Basic Life Support with available in each Medical Center. Head of Delegation will sign a AED capabilities and medical declaration in which they will ambulances with doctor and Emergency and Reanimation assume full responsibility for nurse with ALS capabilities. this matter. There will be two ambulances Medical Team available 24h/day for the event Medical team in a vehicle in the Red Cross headquarters. available 24h/day located in Red The Medical Centers will Cross Headquarters. have two ambulances during The team has an emergency working hours. doctor and a nurse, capable to High risk sports, namely Judo, handle crisis situations with ALS Handball, Football and Rugby will capabilities during all event. have an ambulance on the venue.
EUG2018 GENERAL HANDBOOK 101 ANTI-DOPING POLICY Doping is without any (FISU) has been actively doubts, the biggest threat promoting sports without drugs, to modern sport because it also on university sport level. can deprive it and remove is essential values like playing EUSA is currently not enforcing fair and the respecting the doping tests at its events. In opponent. Current anti- accordance with the national doping in competitive sports legislation of the host countries, is advocated for reasons however, doping controls may of fair-play and concern for be implemented by the National the athlete's health. With Anti-Doping Agencies (ADoP). If the inception of the World such doping tests are executed, Anti-Doping Agency (WADA), the WADA rules and regulations anti-doping effort has been are applicable to all athletes. considerably intensified. Please remember that testing can be conducted in-competition EUSA is active in Anti-Doping and out-of-competition. If you promotion, and has been are identified in a Registered a partner in the European Testing Pool(RTP), you must Anti-Doping Initiative (EADIn), provide current and accurate project aimed at establishing whereabouts information. The an European-wide Anti-Doping organization committee will be mentality in the youth sector in strict cooperation with ADoP by establishing a moral tenor to provide a proper anti-doping towards concepts such as testing during the games ant will Fair-play, sensitizing and raising be a decisive partner in providing awareness on all levels of the clarifications and implementing complex social environment strategies about the doping surrounding the doping problematic. The organizing problematic and implementing committee will provide strategies to motivate young workshops on this matter to the people to pass on the message sports community, before and and create a strong multiplying during the EUG 2018. effect. Also, the International University Sport Federation
EUG2018 GENERAL HANDBOOK 103 The following constitute anti-doping rule violations: • Presence of a prohibited substance in an athlete’s sample • Use or attempted use of a prohibited substance or method • Refusing to submit sample collection after being notified • Failure to file athlete whereabouts information and missed tests • Tampering with any part of the doping control process • Possession of a prohibited substance or method • Trafficking a prohibited substance or method • Administering or attempting to administer a prohibited substance
The list of prohibited substances and methods It’s updated every year by the World Anti-Doping Agency (WADA) and it’s valid for every sport. All athletes should check every substance that they are taking. Athletes need to completely avoid steroids, erythropoietin (EPO), stimulants, human growth hormone(HGH), marijuana and narcotics, and pay special attention also to dietary or nutritional supplements. EUSA is active in Anti-Doping promotion, and has been a partner in the European Anti-Doping Initiative (EADI).Also the International University Sport Federation (FISU) has been actively promoting sports without drugs, also on university sport level.
What can you do to be an excellent sportsman or sportswoman? • Practice right and live healthy • Get more information about consequences of Doping • Play fair and be a good role model to younger athletes • Be committed to sport without doping SAY NO TO PERFORMANCE ENHANCING DRUGS, PLAY CLEAN, AND FEEL THE WINNER´S HEARTBEAT!
Anti-Doping Sample - Taking Procedure All the details can be consulted on the official Website
EUG2018 GENERAL HANDBOOK 105 FAIR PLAY
Fair play is deeply embedded the European Universities in the values of EUSA. The Football Championship as a objective of promotion and result of the close cooperation encouragement of Fair Play with the European Fair Play is already set in the statutes Movement. We are proud to see of EUSA, as part of the core a successful introduction of objectives of the organization. this green card, which further Partnership with the European promotes the values of Fair Fair Play Movement in 2013 Play and good sportsmanship proves this even more. Since gestures on the field. As a result 2007, EUSA announces the best of these actions the people gesture of fair play in its sports involved with the first showing event for the current year and of the Fair Play green card were awards the winners the special welcomed at EUSA Gala 2018 in fair play recognition, Enno Harms Madrid to collect the 2017 Enno Fair Play Award, named after the Harms Fair Play award. first EUSA President, a person The prestigious annual EUSA very much devoted to fair play. Enno Harms Fair Play Award is At every EUSA sport event, the awarded Athletes demonstrating organizers, EUSA representatives, fair play during the matches, and technical delegates pay following the rules and pursuing special attention to the fair a “clean” game is awarded play gestures and attitude with a fair play recognition throughout the duration of the already during the event. EUSA event. By participating at an Executive Committee members EUSA sport event, participants on its last meeting each year are thereby swearing on an oath discuss the proposals received of respect and fair play. The from all sporting events oath is announced to the world governed by EUSA in that year by the student athletes, and by and select the team or individual the officials before the official to receive the Enno Harms Fair opening of any EUSA sport event. Play award which is formally A first in 2017, EUSA introduced handed to them at a special the Fair Play green card at occasion – usually at EUSA Gala.
EUG2018 GENERAL HANDBOOK 107 SAFETY AND SECURITY Safety and Security in Coimbra The safety and security of all the participants in the EUG 2018 is a very important issue for the Organizing committee. Coimbra has one of the lowest crime rates in Portugal according to the Annual Report of Homeland Security. Although Coimbra is a very safe and secure city, it is important to take good note of the following safety advices recommended by the OC. All the security during the event will be the result of a strict coordination work between the Police of the Municipality of Coimbra , the Portuguese National Police and all the Civil Protection authorities.
Safety in Accommodations Lock your room when away, even if only for a few minutes. Do not facilitate access to strangers. Never lend out your room or residence keys to anyone. Inform the accommodation staff of any lock defects or lost keys.
Safety on the Street Avoid walking alone at night in isolated areas. Avoid carrying your original passport and important documents (make copies and carry these instead). Do not leave laptops, books, or other valuable belongings unattended in common areas. Be aware of your surroundings when walking outside, especially if you are listening to music on your headphones or talking on your mobile phone. Avoid exposing cash or expensive items. Respect pedestrian walk lights and crosswalks.
Safety on Public Transportation If you are the only passenger in a bus, sit as close as possible to the driver. At night, be particularly careful of oncoming traffic while getting off a bus.
EUG2018 GENERAL HANDBOOK 109 Non-smoking and alcohol policy Smoking and drinking is strictly forbidden in all accommodation, sport venues, and in all the Coimbra University Stadium Headquarters.
Prohibited items At venues
The restricted items policy applies to spectators and accredited individuals at the EUG2018. Accredited athletes and team officials will be permitted to bring items into venues that are required for specific Games-related. Prohibited items will not be permitted into venues under any circumstances.
The list of prohibited items is as follows: • Tents, placards, spray paint or any other item which could be used for demonstrations or sabotage within a venue; • Large flags, banners and associated poles, large umbrellas or other items of an excessive size that may disturb the event or restrict the view; • Laser pointers, strobe lights and similar light-emitting devices; • Pets or animals; • All types of knives and bladed items, including pocket knives; • Firearms and ammunition, including replicas, component parts or any device resembling a firearm; • Offensive weapons or implements such as flick knives and extendable batons, or anything that can be used to cause injury to another person; • Fireworks, explosives, flares and smoke canisters; • Toxic and dangerous materials.
EUG2018 Security reserves the right to refuse entry at its discretion of any item that appears suspicious.
EUG2018 GENERAL HANDBOOK 111 CID - Catering Information Desk
The Catering Information Desk (CID) is located at the EUG Headquarters and will provide all the information about food and meals. The CID hours of operation will be from 09:00 am to 7:00 pm • The services provided at CID are: • Information about food stations (location, schedules and menus); • Other eating information.
AID - Accommodation Information Desk The Accommodation information desk (AID) will be located at the EUG headquarters and will provide all the information needed during the event. The AID hours of operation will be from 9:00 am to 7:00 pm. The OC Accommodation Department will provide effective and appropriate accommodation service for the various categories of participants. All the accommodations will be placed near the competition areas in a 5km maximum radius. Info Centre – General Help Desk TID - Transport Information Desk The Info Centre is located at the EUG Headquarters and will provide The transport information desk (TID) will be located at the EUG all general information about the games. headquarters and will provide all the information needed during the event. The Info Centre hours of operation will be from 8:00 am till 10:00 pm. In this place, all the participants will be guided, if necessary, to the The TID hours of operation will be from 9:00 am to 7:00 pm. specific areas information desks: The OC Transportation Department will provide effective and SID - Sport Information Desk appropriate transport service for the various categories of participants, covering all key locations including Accommodation, Catering, EUG Training and Competition venues, EOC and VIP Hotel The Sport Information Desk (SID) is located at the EUG Headquarters and other locations. and will provide all the sport information throughout the Games. The SID hours of operation - 09:00 am to 7:00 pm The services provided at the SID are: • Access to official results, draw/start lists and other key competition information, including schedule updates where required; • Provision of training schedule information and, where available, assistance with booking and changing training sessions; • Other sport-specific services.
EUG2018 GENERAL HANDBOOK 113 EUG2018 MOBILE APPLICATION Results
All the results will be available on the results section of the official website (www.eug2018.com) and also directly on EUSA’s (https://results.eusa.eu). You’ll also be able to check them on our official EUG 2018 Mobile App, which we also present on the next pages. Most of the sports will have live play-by-play results information, those being: Basketball, 3x3 Basketball, Handball, Football 11, Football 7, Futsal, Rugby 7s and Volleyball. Rest of them will display only basic information, such as line-ups and final result.
Note: All the results provided on the channels above, will be provisional ones until official confirmation (usually by the end of the same day a match occurs).
App
Feel the winner’s heartbeat wherever you go with our official EUG 2018 Mobile App! Our App will help us give everyone the best experience of the event. We will be providing useful information such as: Event and competition calendar, Transportation bus lines and schedule, all the Results, useful and cultural information about Coimbra and more!
EUG Coimbra 2018 Mobile App will be available both on Play Store (Android) and Apple Store (iOs)! Be sure to install it and to leave us a feedback on it!
EUG2018 GENERAL HANDBOOK 115 PROTOCOL AND CEREMONIES
EUG2018 GENERAL HANDBOOK 117 OPENING CEREMONY
The Opening Ceremony will take place on Sunday, July 15, at 9 p.m., with live streaming and an expected duration of 120 minutes. The Ceremony will be held at the Palace of Schools of the University of Coimbra, UNESCO World Heritage Site. All participating universities will take part in the march. In order to participate in the ceremony, the teams should take the defined bus line, between 5 p.m. to 6.30 p.m., and proceed to the assembly area, approximately 150 meters from the place where the Opening Ceremony will be held. For safety reasons, athletes must leave all luggage in the accommodation. Between 5.30 p.m. to 7.30 p.m., as soon as the teams arrive at the meeting point, dinner will be served through meal boxes. This area will also have a fan zone to entertain athletes. The participants will subsequently form a marching column. The marching column will consist of flag bearers (EUG 2018 volunteers), followed by universities sign bearers and all the teams. One team member per university is expected to carry the university sign. The sign-bearer must be indicated previously by the head of each university delegation. All march pass participants are invited to dress OPENING up per university in accordance with their possibilities. At the Ceremony venue, due to the limited timing and protocol reasons, only the athlete that represents the CEREMONY university will participate in the march pass at the stage. The other participants will be guided by volunteers to PAÇO DAS ESCOLAS reserved seats. 15TH JULY 2018 The use of the accreditation card is required. Only accredited participants and guests 9pm to 11pm will attend the Ceremony.
EUG2018 GENERAL HANDBOOK 119 CLOSING CEREMONY
The Closing Ceremony will take place on Sunday, July 28, at 9 p.m., with an expected duration of its official programme of 90 minutes. All participating teams are invited will take part in the march. In order to participate in the ceremony, the teams should have dinner at the Coimbra University Stadium and be available to proceed to the assembly area at 8.00 p.m. Staff members and volunteers will provide marching pass participants with the necessary information. The participants will subsequently form a marching column. The marching column will consist of flag bearers (EUG 2018 volunteers), followed by universities sign bearers and all the teams. One team member per university is expected to carry the university sign. The sign-bearer must be indicated previously by the head of each university delegation. All march pass participants are invited to dress up per university in accordance with their possibilities. At the Ceremony venue, due to the limited CLOSING timing and protocol reasons, only the athlete that represents the university will participate in the march pass at the stage. The other CEREMONY participants will be guided by volunteers to MAIN STADIUM CUS reserved seats. TH The use of the accreditation card is required. 28 JULY 2018 Only accredited participants and guests will 9pm to 11pm attend the Ceremony.
EUG2018 GENERAL HANDBOOK 121 AWARDS CEREMONIES
All Award Ceremonies will take place at the venues of final competitions, mostly, immediately when official results are declared – approximately 15 minutes after the finals. Award winners are kindly requested to: • Approach the Award Ceremony area dressed up with the university sport outfit, or competition uniform, if requested by sport; • Approach the Award Ceremony area within 15 minutes upon completion of the finals; • Follow instructions given by staff members and volunteers. • During all Award Ceremonies medals, cups and other special prizes will be awarded in accordance with EUSA Regulations. • No country flags will be allowed on the podium.
EUG2018 GENERAL HANDBOOK 123 ACCOMPANYING PROGRAMME EUG2018 GENERAL HANDBOOK 125 Ms. Lilia Barieva Director of the International University Sports Federation RECTORS’ Education and Development Department. Mr. Lorenz Ursprung CONFERENCE Executive Committee Member of the European University Programme Sports Association Ms. Cari Van Senus Chief of staff of the National Collegiate Athletic FRIDAY, 13TH JULY Association. Ms. Laura Capranica, Ph. D. 20h30 – 21h30 President of the European Athlete as Student Reception | Hotel Vila Galé Coimbra – The Dual Career Network 21h30 – 23h00 Mr. Daniel Monteiro Dinner | Hotel Vila Galé Coimbra President of the Portuguese University Sports Federation Mr. Alexandre Amado SATURDAY, 14TH JULY President of the Student Union of the University of Coimbra 09h30 – 10h00 Reception | Sala dos Capelos 13h00 – 15h00 Lunch | Centro Cultural D. Dinis 10h00 – 10h30 Opening speeches: 15h00 – 17h00 Mr. Adam Roczek Constraints and solutions to achieve a sustainable President of the European University Sports Association model of University Sport Mr. Oleg Matytsin, Ph. D. Chairperson – Mr. Carlos Gonçalves, Ph. D. President of the International University Sports Federation General Council of the University of Coimbra Good practices Mr. João Paulo Rebelo Ms. María Hernández, Ph. D. Secretary of State of Youth and Sport Vice-Rector for Degree Studies of the University of Malaga Mr. João Gabriel Silva, Ph. D. UC An on-going process to excellence Rector of the University of Coimbra Mr. Amílcar Falcão, Ph. D. Vice-Rector of the University of Coimbra 10h30 – 12h30 Financing Promoting Dual Career: a key issue for educational system Mr. Yves Le Lostecque (round table) Head of Sport Unit European Commission Chairperson – Ms. Beatriz Gomes, Ph.D. Regulation & Lawful framework Faculty of Sport Sciences and Physical Education Government of Portugal Representative of the University of Coimbra
EUG2018 GENERAL HANDBOOK 127 17h00 – 17h30 Coffee break and networking 17h30 – 17h45 Launch of the Rectors’ Conference 2020 Ms. Ivanka Popovic, Ph. D. Rector of the University of Belgrade 18h00 – 18h30 Coimbra's Consensus Statement Closing of the Conference 20h30 – 23h00 Rectors’ Conference official dinner Palácio São Marcos
SUNDAY 15TH JULY
10h00 – 12h00 Cultural programme | University of Coimbra visit 12h00 – 13h30 Lunch | Centro Cultural D. Dinis 19h00 – 20h30 Welcome Dinner of the EUG2018 Opening Ceremony Botanical Garden of the University of Coimbra 21h00 – 23h00 Opening Ceremony of the 4th European Universities Games Paço das Escolas
Rectors conference contact Marianna Cardoso, Rectors’ Conference EUG2018 [email protected]
EUG2018 GENERAL HANDBOOK 129 OTHER EDUCATIONAL ACTIVITIES
EDUCATIONAL PROGRAMME
Philatelic Sport Exhibition 12th to 29th July 2018 (Post Office)
Olympic Mascots Exhibition 12th to 29th July 2018
Coimbra University Stadium Architecture Exhibition 12th to 29th July 2018
University Sport Exhibition 12th to 29th July 2018
Rectors’ Conference “Organization and Management Model of University Sport” 14th and 15th July 2018
Workshop “Sustainability Development Goals in Sport – SDG’s in Sport” 16th and 17th July 2018
ENACT — Empowered Nation 17th of July 2018
Workshop "Anti-doping" 17th and 25th July 2018
Session “Manipulation in Sports Competitions” 18th and 24th July 2018.
EUG2018 GENERAL HANDBOOK 131 SOCIAL AND JAZZ FESTIVAL OCCURRING DURING CULTURAL THE EUG2018 FACEBOOK:QUEBRAJAZZ ACTIVITIES The cultural and social programm of European Universities Games will demonstrate to all the participants of the event the best of Coimbra. At the social level, the EUG organization contacted a several social institutions and invited them to participate in the event and in the activities that took place before the EUG2018. In each institution there was a presentation of the event and activities to encourage the practice of physical activity. Moreover, the importance of volunteering in the youth and in these institutions was publicized, promoting the participation of students and users in volunteering actions. On a cultural level, we have to mention the music and the sport of Coimbra. As a reflection of this,the Academic Association of Coimbra invited academic groups of music and theater, tunas and the sport to all embrace the event.
We will have several performances throughout the event, interaction with the public and experimental classes.
The history, culture and sport come together to provide the best of the city to everyone!
University of Coimbra Agenda http://agenda.uc.pt Convento de São Francisco www.coimbraconvento.pt/pt/agenda Coimbra Cartaz Cultural facebook.com/coimbracartazcultural
EUG2018 GENERAL HANDBOOK 135 GENERAL RULES AND REGULATIONS INTRODUCTION RIGHTS AND RESPONSIBILITIES OF EUSA AND OC
GENERAL TERMS RIGHTS AND RESPONSIBILITIES OF EUSA REG 1 The EUG is organised in EUSA and Olympic spirit by which no REG 11 All rights in relation to the EUG are reserved to EUSA. EUSA discrimination is allowed against any country or person on grounds of is the exclusive owner of all trademarks, trade name, service mark, race, gender, religion or political affiliation. The essence of Fair Play is emblem, slogan, designation of (or other indication of a relationship highly encouraged and appreciated through-out the EUG. with) EUSA or the EUG. REG 2 The EUSA EC will attribute the rights to host the EUG to Bidding REG 12 EUSA will invite the member NUSAs to participate in the HCP four (4) years prior to the start of the EUG, based on a written bid EUG and publish the EUSA Regulations together with the following document. EUSA members (NUSAs) will be notified about the bidding information: the EUG competition dates and place; entry procedure, procedure in due course. financial conditions; maximum number of teams/com- petitors and REG 3 The EUG is organised in every even year. contact data of the OC. REG 4 The EUG structure as well as the number of competitors/teams REG 13 EUSA shall receive an entry and additional (if applicable) fees per country for any competition will be decided by EUSA. from the participating NUSA / University team / Competitor. REG 5 EUSA EC members, commissions members and EUSA Staff REG 14 EUSA shall not be responsible for any claim for loss, injury or are involved in the process of preparation, execution and report- ing of damage arising from the holding of the EUG. the EUG. For each of the EUG, the EUSA EC appoints the following EUG REG 15 EUSA shall receive all documents, photo, audio, video and other bodies: SVC, SCAC, competition commissions, control commission materials from the OC, defined in EUSA Regulations. and Volunteer coordinating commission. In case the EUG is organized REG 16 EUSA EC may cancel the whole EUG or one or more in more than one city, EUSA has rights to establish specific bodies, as competitions: defined in these regulations, separately for each city. REG 6 The EUSA logotype should appear on all the publications, official documents and video materials of the OC, on the podium and on all the billboards in the competition venues, as defined in the EUSA RULES AND REGULATIONS FOR THE Visual Identity. EUROPEAN UNIVERSITIES GAMES 2018 REG 7 The EUSA official language is English, and shall be used in all kind of communications. REG 16.1 at any time in a state of war, civil disorder, boycott, embargo REG 8 The EUSA and the OC will amicable cooperate and in case of decreed by the international community or in a situ- ation officially any disagreement, dispute or claim, both will make their best efforts to recognized as one of belligerence or if EUSA has reasonable grounds find a solution. In case the disputes, disagreements or claims cannot to believe that the safety of participants in the EUG would be seriously be settled by amicable means, the court of Arbitration for Sport in threatened or jeopardized; Lausanne (Switzerland) shall have sole jurisdiction. REG 16.2 at any time if there is a violation by the OC of any material REG 9 These Rules and Regulations apply to all activities of the EUG. obligation under attribution agreement or applicable law or these EUSA – EUG 2018 Master Plan, Minimum Organizational Requirements, regulations; Technical Regulations, Minimum, Health Care Regulations, and Guidelines for EUSA Awards are integral com- ponent of this document. REG 16.3 up to six (6) months prior to the EUG, in case OC does not fulfil EUSA Regulations; REG 10 EUSA EC is responsible for the interpretation of EUSA REG 16.4 up to three (3) months prior to the EUG if the number of Regulations. registered teams/competitors is not sufficient for the regularity of this/ these competition(s).
EUG2018 GENERAL HANDBOOK 139 RIGHTS AND RESPONSIBILITIES OF THE ORGANIZING COMMITTEE (competitors, officials, NUSA coordinators, referees, EUSA representatives and others) from their arrival to their departure from the designated pick-up points (in- ternational airport, bus and train station). REG 17 The HCP may delegate its duties and obligations to an OC. The Access to individual means of transport for the EUSA representatives HCP shall nevertheless be directly responsible to EUSA and will report shall be ensured at any time during the EUG; to the EUSA EC. REG 24.3 the sport venues, playing grounds, materials and equipment, REG 18 The OC shall organize the EUG according to the EUSA officially recognized by the appropriate ESF/ISF and approved by the Regulations and ISF and/or ESF regulations. All costs related to TD. The OC shall inform all teams/competitors of the type and brand the organization (accommodation, accreditation, transportation, of the selected equipment at least three (3) months prior to the start of sports program, protocol etc.) shall be covered by the OC, and the EUG; has responsibility for all registered participants in the period from their arrival to designated arrival point until their departure from REG 24.4 the referees and match officials for the effective running of designated departure points. the competitions; REG 19 The OC shall publish the contact data of the EUG office, with REG 24.5 the accreditation cards issued by the EUSA accreditation website and social media channels which would be operational within system; two (2) months after attribution of the EUG. The contact phone and REG 24.6 a necessary and efficient information system, as per REG 20, email shall be handled by a person with fluent command of English. to keep the participants duly informed of the pro- gram and the results REG 20 The OC shall ensure that all NUSA are kept fully informed of of the EUG and other relevant information about competitions; all the necessary technical and other arrangements. That includes the REG 24.7 adequate medical assistance, hygiene standards, catering, maintenance of an appropriate website, with recommended updates as doping control (optionally, if agreed by EUSA in ad- vance), security and it is determined in the EUSA – EUG 2018 Master Plan. safety assistance, during the period of the EUG. REG 21 The OC shall have appropriate contracts with human resources, REG 24.8 the opening, awards and closing ceremonies; services and material providers, owners of all venues which will work and will be used in the EUG as per dates agreed in EUSA – EUG 2018 REG 24.9 appoint the head of departments responsible for volunteers, Master Plan. The OC shall have the letter media, IT, sports, accommodation, transportation, catering, protocol, medical, security and other organizational areas, who will cooperate of support from the NSF for each of the sport in the EUG program and with EUSA SVC and EUSA Office from the attribution of the EUG until shall establish cooperation with at least RSF for the organization of the its conclusion (when all arrangements are fulfilled). In addition OC shall sport competition in the EUG. appoint a person in charge of managing EUSA Result System. REG 22 The OC shall be responsible for insurance against all claims REG 24.10 the sufficient number of staff, volunteers and other personnel for loss, or damage to goods arising from the holding of the EUG. for the smooth organization of the EUG; OC per- sonnel, who are dealing The OC shall be responsible to have appropriate insurance in case of with participants and EUSA, shall speak fluently English. The OC shall cancelation of the EUG. participate in the EUSA volunteer program; OC provides free of charge REG 23 The OC is entitled to collect a participation fee per person and internal transportation, accommodation and full board for a minimum per day, to get financial, material and service support from public and of four (4) volunteers per sport. private sectors, under certain circumstances as defined in the EUG REG 24.11 sufficient number of premises, office equipment and Attribution Agreement. supplies, mobile communication system for EUSA repre- sentatives. REG 24 The OC shall provide and is responsible for the following REG 25 The OC shall cover: services for the accredited participants for a period of at least three REG 25.1 the cost of travel and participation of at least two (2) OC (3) days prior the first (1st) day of competition and two (2) days after representatives to the EUC/EUG organized before; the closing ceremony: REG 24.1 the accommodation agreed on by the EUSA EC on the occasion of the attribution of the EUG; REG 24.2 the transportation for all registered/accredited participants
EUG2018 GENERAL HANDBOOK 141 REG 30 SVC Members shall cooperate in a way to find compromise REG 25.2 the costs of travel, accommodation and full board for whenever possible. In case of voting, decisions will be taken by a inspection visit of the SVC – up to five (5) members (up to three (3) majority of all present and voting. In the case of equality of votes, the times per year from attribution of the EUG on) and inspection visit (if SVC chair shall have a casting vote. All decisions taken by the SVC shall requested only) for EUSA repre- sentatives. be implemented by the OC. REG 25.3 the costs of travel, accommodation and full board up to three REG 31 The SVC shall regularly report the organizational progress of (3) OC representatives at all EUSA conventions from attribution of the the EUG to the EUSA EC. EUG on; REG 25.4 the costs of travel, accommodation and full board up to three SUPERVISION, CONTROL AND ARBITRATION COMMISSION (SCAC) (3) OC representatives at all EUSA conferences and General Assemblies in the preceding two (2) years of the EUG; REG 25.5 the costs of travel, accommodation and full board for OC REG 32 The SCAC is the highest authority of the EUG and controls representatives to Executive Committee meetings from attribution overall organizational and technical aspects of the EUG. The SCAC onwards, if requested by EUSA; is responsible for the interpretation of EUSA Regulations, for the supervision and smooth running of the EUG, settling any dispute, REG 25.6 the organization of EUSA EC meeting in the year of the examining and dealing with any complaints or protests of a non- attribution of the EUG, as well as accommodation, local transportation technical nature, taking emergency sanctions against participants and full board of EUSA EC members, staff and guests (up to twenty (20) (teams or individuals) who violate the EUSA Regulations, deciding of persons, 3 nights); any other matters not covered in these Regulations, at the time of the REG 25.6 the organization of EUSA convention as well as travel, EUG. accommodation and full board of EUSA TD, Commissions and Staff REG 33 The SCAC is composed by: SVC members, OC chair, OC Sport members (in addition to TDs, up to ten (10) persons, 4 nights), at latest Director and two (2) other representatives; lead by SVC chair. fifteen (15) months prior to the EUG start. The mandate of the SCAC members terminates with the conclusion of REG 25.7 The costs of travel, accommodation and full board at the the EUG. time of the EUG for the representatives of EUSA (SCAC, Competition, Medical, Technical, Control and Volunteers Coordinating Commission REG 34 SCAC Members shall cooperate in a way to find compromise members and Staff). whenever possible. In case of voting, decisions will be taken by a simple majority of those present and voting. In case of equality of votes, the REG 26 The OC shall report to the EUSA SVC on organisational SCAC Chair shall have a casting vote. All deci- sions taken by the SCAC progress and shall submit to EUSA Office, at its own cost all at the time of the EUG are final. docu- ments and materials, as it is determined in EUSA – EUG Master plan 2018. REG 35 The SCAC shall submit a written report to the EUSA EC after the EUG. THE EUG COMMISSIONS AND OTHER BODIES CONTROL COMMISSION REG 36 The Control Commission is responsible for the accreditation SUPERVISION COMMISSION (SVC) of the EUG participants. They control the authenticity of the entries, the REG 27 The SVC supervises the organization of the EUG on behalf of academic status of the competitors, the payment of EUSA entry fee and the EUSA. if necessary collect it. REG 28 The EUSA EC appoints the SVC members at the time of the REG 37 The EUSA EC appoints chair and two (2) Control Commission EUG attribution. The mandate of the SVC members terminates with the members for each city of the EUG, prior to the start of the EUG. The beginning of the EUG. Control Commission is coordinated and supervised by SCAC. The mandate of the Control Commission members terminates with the REG 29 The SVC is composed of: up to three (3) representatives of the conclusion of the EUG. EC, the EUSA Secretary General and the EUSA Sports Man- ager. The SVC chair is the representative of the EC.
EUG2018 GENERAL HANDBOOK 143 REG 38 If the official(s) of a delegation deliberately misinform(s) the THE TECHNICAL DELEGATE (TD) control commission about the eligibility of a competitor(s), the team of REG 47 EUSA EC appoints TD and their assistant(s) for each sport in the sport concerned will be excluded from further participation in the the program of the EUG. current event: such fraud could be grounds for the termination of that REG 48 Prior to the start of the competition, the TD shall: country’s membership of EUSA. REG 48.1 maintain close cooperation with the EUSA Sports Manager REG 39 The control commission authorizes participation in the EUG by and with the representative of the OC for the sport concerned, issuing accreditation card. If control commission refuses to authorize participation, the HOD may challenge this decision to the SCAC. REG 48.2 ensure that the regulations of the respective ESF/ISF, EUSA Technical Regulations and EUSA Minimum Technical Requirements are REG 40 The control commission shall regularly report to SCAC observed in the phase of preparation of the competition, during the EUG and shall submit a written report to the EUSA Office immediately after the EUG. REG 48.3 inspect the sports venues, equipment and materials to be used during the competition, at the time of EUSA con- vention, REG 48.4 gather exact information related to: REG 48.4.1 the number and performance level of the participating teams RULES AND REGULATIONS FOR THE EUROPEAN and/or competitors, UNIVERSITIES GAMES 2018 REG 48.4.2 the number and qualification of the referees and match officials provided by OC and/or proposed by participating teams, COMPETITION TECHNICAL COMMISSION (CTC) REG 48.4.3 the number and quality of sports equipment and materials, play grounds and sports venues, REG 41 The CTC is responsible for: confirming the competition system (format) and daily schedule, dealing with any complaints or protests of REG 48.5 devise a system for the appointment of referees and other technical nature and taking sanctions of a technical nature, appointing match officials, additional bodies and allocating responsi- bilities which might be required by rules of the concerned ISF/ESF or by necessities of the REG 48.6 determine the provisional competition system (format) and schedule, competition. REG 48.7 together with the OC representative, prepare the Technical REG 42 The EUSA EC shall set up a CTC for each competition in the Handbook of the competition at least one (1) month prior to the EUG for EUG program, prior to the start of the EUG. The mandate of the CTC SVC authorization, members terminates with the conclusion of the competition. REG 48.8 prepare PowerPoint presentation at least one (1) week before the GTM for SVC authorization. REG 43 The CTC is composed of: the EUSA EC representative who is the chair; two (2) OC representatives, EUSA Technical Delegate and his REG 49 One (1) day prior to the start of the competition, the TD shall assistant. The CTC is supervised by and reports to SCAC. convene a technical meeting to which he shall invite: his as- sistant, EUSA Sports Manager, appointed referees, referee observers (if REG 44 The chair of the CTC together with SCAC representative, nominated), OC responsible for sport and match officials (if needed). two (2) days prior to the start of the competition, shall convene a competition commission meeting and one (1) day prior to the start of REG 50 TD shall actively participate in the GTM by presenting the the competition a GTM. Technical Regulations and together with the SCAC representative by making a draw according to Technical Regulations. REG 45 CTC decisions will be taken by a simple majority of those present and voting. In case of equality of votes, the CTC chair shall have REG 51 During the competition, the TD shall: a casting vote. All decisions taken by the competition commission, REG 51.1 maintain close cooperation with the SCAC representative and when agreed with SCAC are final. members of competition commission, REG 46 The CTC chair shall regularly report to SCAC during the REG 51.2 assign duties to his assistant, competition and shall submit a written report to the EUSA Office REG 51.3 manage the competition in accordance with the EUSA and immediately after EUG. ESF/ISF regulations,
EUG2018 GENERAL HANDBOOK 145 REG 51.4 manage and appoint referees and match officials for the institution of higher education is recognised by the appropriate national competition, authority of their country; REG 51.5 treat and solve technical protests and technical issues, a student shall confirm his status with completed, signed and sealed REG 51.6 confirm results of matches and final teams/competitors EUSA certificate of Academic Eligibility (Indi- vidual Entry). standings, REG 59.2 former students of the institutions mentioned above who REG 51.7 participate in the Opening and closing ceremony (if it is in the obtained their academic degree or diploma in the aca- demic year period of competition), and actively participate in the Awards ceremony. preceding the EUG. REG 52 The TD shall regularly report to SCAC, and shall submit a REG 59.3 competitors shall not be younger than 17 and older than 30 written report to the EUSA Office immediately after the inspection visit years (by formula: the EUG Year – competitor’s year of birth = age); and after the EUG (including any nomination for Fair Play Award). REG 60 If the official(s) of a delegation deliberately misinform the REG 53 The TD shall observe, follow and respect “Technical Delegate – SCAC Chair about the eligibility of a competitor(s), the participant Rights, Duties and Responsibilities” document and EUSA Regulations. and the team of the sport concerned will be excluded from further participation in the current event: such fraud may give grounds for the termination of that country’s membership of EUSA. VOLUNTEERS COORDINATING COMMISSION (VCC) REG 54 The Volunteers Coordinating Commission cooperates with COMPETING UNIVERSITIES the OC Volunteer Department, assisting in international volunteers REG 61 Participants of the EUC are Universities and similar institutions management and supervising organizational activities of the OC on with status of an institution of higher education recognised by an volunteers’ area. appropriate national authority of their country. REG 55 The Volunteers coordinating commission is composed of five REG 62 The members (competitors and officials) of each university (5) members. Three (3) are appointed by the EUSA EC and two by the form a delegation. The integration of more universities of the same OC Volunteer Department. The Volunteers Coordinating Commission city is permitted only exceptionally within the institutional designation is coordinated by EUSA Communications Manager and supervised of the given NUSA national championship struc- ture and such a team by SCAC. The mandate of the Volunteers Coordinating Commission officially represents only one university. members terminates with the conclusion of the EUG. REG 63 The participating universities shall use their own name in REG 56 All decisions taken by the Volunteers Coordinating English only. The country name may be used in addition, and should Commission, when agreed with SCAC are final. be used in accordance with the name and abbreviation, as recognised REG 57 The Volunteers coordinating commission shall regularly by FISU. If the use of the name of a University is not possible due to report to SCAC, and shall submit a written report to the EUSA Office technical reasons, then the abbreviation shall be used in every single immediately after the EUG. document. REG 64 The composition of a delegation is defined in the Technical Regulations of the respective sport. If a delegation brings more officials EUG PARTICIPANTS than defined, the OC needs to authorise such a request in advance and ELIGIBILITY may ask for an increased participation fee (at maximum double amount REG 58 Participants should be nominated through their NUSA. If no of the participation fee), which should be published in the official team/competitor is nominated by a NUSA in the defined term, EUSA invitation. Delegation cannot include more competitors as determined may accept an entry directly from a University, but is obliged to inform in the Technical Regulations. the respective NUSA. Non-members of EUSA may enter via a reserve REG 65 All financial responsibilities and obligations are borne by NUSA list; a higher fee might be imposed. regardless of who in fact might pay (NUSA, university, third parties). The REG 59 Only the following may participate as competitors: NUSA or University shall pay an entry fee to EUSA, a participation fee to the OC and additional fees, if applicable. REG 59.1 students who are officially registered for and pursuing a course of study at a university or similar institute whose status as an REG 66 Each delegation shall designate a HOD who alone shall be
EUG2018 GENERAL HANDBOOK 147 entitled to represent his delegation, unless otherwise provided in EUSA location, date and place of birth, nationality, passport number, gender, Regulations or agreed with the competition commission. The HOD university, faculty and year of study, phone number and email address. cannot be at the same time registered as competi- tor in the following The processing of these personal data is gov- erned by the Swiss sports: Basketball, Handball, Football, Futsal, Rugby 7s and Volleyball. Federal Data Protection Act of 1992 (DPA). Collected individual entries REG 67 The delegations shall be responsible for their travel cost to the in hard copies shall be destroyed fourteen (14) days after the EUG, in designated arrival/departure pick-up points. case there is no protest submitted. REG 68 The delegations shall have the appropriate insurance to REG 74 A numbered accreditation card with a recently taken cover their travel and participation in the EUG. The delegation shall photograph will be issued to each competitor whose dossier has been be responsible to provide international health insurance for all its approved by the control commission. An accreditation card will be members. issued also to all EUSA representatives, referees, VIP guests, security and medical staff, journalists, volunteers, OC members, teams’ officials REG 69 The delegations shall bring two (2) flags (dimension 1x2 and all other involved participants in the EUG. When the accreditation metres) of their University to the OC during the GTM and shall send the card is issued, participant cannot change his status in the EUG (i.e. from logotype of their university to the EUSA Office with the quantitative entry competitor to official and vice versa). Electronic data are kept in EUSA form and to the OC after being confirmed as participant. online registration system, access to which is limited. REG 70 The NUSA which directly represents the university teams from REG 75 Participants may access to all venues and may use services its country is entitled to participate in the EUG with its del- egation, by only with the accreditation card. maximum of three percent (3%) of all their participants. NUSA is entitled to claim its own office and its own room for their medical treatment REG 76 A duplicate of the lost accreditation card may be produced from OC, if its delegation consists of more than one hundred (100) upon HOD request. The duplicate accreditation card is chargeable in participants. the maximum amount of the participation fee for remaining days. The amount shall be communicated by the OC to partici- pants at latest REG 71 Teams / competitors from countries who had withdrawn their during the GTM. participation in the previous years would be considered at a lower priority. The EUSA EC might impose additional deposits for such teams. REG 77 Accreditation procedure starts two (2) days before each competition. Competitors cannot be accredited after the GTM. REG 72 The HOD or authorised by him representative of team may protest on behalf of competitors or team. Each protest shall be REG 78 Competitors are obliged to show the accreditation card to the accompanied by a deposit of fifty (50) EUR except for the following official in charge of the match who allowed them to compete. sports: Basketball, Handball, Football, Futsal, Rugby 7s and Volleyball REG 79 If a person, who has been refused a competitor’s accreditation where the deposit is two hundred (200) EUR. If the protest is upheld, the card, attempts to compete by means of fraud, he will be excluded from fee will be returned. The protests shall be submitted: the EUG. Should this fraud be attempted in a team competition, the REG 72.1 within twenty (20) minutes after the end of the match to the team may also be excluded from the competition and any earlier TD for the match issues, results in the current competition will be annulled. A report will be REG 72.2 before the start of next competition day on published results forwarded to the respective NUSA and university. EUSA EC will, to the TD for the published issues, further on, examine each case individually, sanctions for NUSA or/and university or/and individuals concerned may be imposed. REG 72.3 during the competition to the competition commission for technical issues, REG 72.4 during the competition to the SCAC for non-technical issues, ENTRY PROCEDURE REG 72.5 within seven (7) days after the EUG to the EUSA EC for the EUG DEADLINES issues. REG 80 Invitation to the EUG is published on EUSA website and sent to NUSAs normally nine (9) months prior to the start of the EUG. PARTICIPANTS’ ACCREDITATION CARDS REG 81 The deadlines for general, quantitative, referee and individual REG 73 EUSA collects participant’s data: name, address, residence, entries, competitors’ match uniforms in general would be nor- mally on
EUG2018 GENERAL HANDBOOK 149 fifteen of the month prior the EUG, as follows: universities championship year. REG 81.1 general entry – first call deadline: 6 months NUMBER OF PARTICIPATING TEAMS REG 81.2 general entry – second call deadline: 5 months REG 87 Only one NUSA team will be considered at the first call deadline of the general entry, namely the team being the winner of national REG 81.3 general entry – third call deadline: 4 months championship. In case this is not possible, the teams with the next REG 81.4 quantitative entry: 3 months national ranking may participate. REG 88 In case the allowed maximum number of teams is not reached REG 81.5 referee entry form: 2 months within the general entry – first call deadline, the second call of the REG 81.6 individual entry forms: 1 month general entry is observed, where the second team nominated by NUSA REG 81.7 travel plan: 1 month can be accepted, by criterion “first pay-first serve”. REG 81.8 team/individual international and national ranking, REG 89 If general entry – second call is open, winner of previous year competitors’ match uniforms (shirt, shorts and socks) colours: 1 month event (EUC) has special rights (“wild card”) to enter the compe- tition in (where applicable) the corresponding sport. REG 90 In case the allowed maximum number of teams is not reached REG 81.9 deadlines above could be shortened/extended under certain within the general entry – second call deadline, the third call of the circumstances. general entry is observed, where the third, fourth and/or fifth team and/ or second team from the same university nominated by NUSA can be ENTRIES SUBMISSION accepted, on the criterion “first pay-first serve” and by respecting the maximum allowed number of teams in the EUG from the same NUSA, REG 82 The NUSA is responsible for the submission of all entries. as follows: Entry forms shall be submitted according to the procedure laid down in paragraph Entry Procedure. It is recommended that NUSA verifies the REG 90.1 up to 8 teams – maximum 2 teams from the same NUSA status of the competitors from their universities. REG 90.2 from 9 up to 12 teams – maximum 3 teams from the same NUSA REG 83 The general, quantitative, referee and individual entries shall be REG 90.3 from 13 up to 16 teams – maximum 4 teams from the same NUSA submitted via the EUSA online registration system: REG 90.4 17 and more teams – maximum 5 teams from the same NUSA REG 83.1 the general entry submission shall be done by NUSA or by REG 90.5 the host team and winner of previous year competition (REG EUSA as defined in REG 58. 87) do not count in the NUSA quota REG 83.2 the quantitative, referee and individual entries submission shall be done by university team contact person. REG 90.6 REG 90.1-REG 90.5 do not apply to: 3x3 Basketball, Judo, Rugby 7s, and new team competitions in the first five editions/years REG 84 Only general entries with deposits paid within the defined (counting together EUC and EUG) in which more teams/ competitors deadlines will be considered. The general entries are validated by the per NUSA can participate, ac- cording to the respective Technical EUSA Office. Regulations. REG 85 Quantitative entry will be considered only if the composition of REG 91 In case after the first call deadline of the general entry, the the delegation is in the agreement with the Technical Regulations and maximum allowed number of teams in Badminton, Basketball, 3x3 arrival and departure days reflect the official competition arrival and Basketball, Football, Futsal, Handball, Rugby 7s, Table Tennis, Tennis departure days. If confirmed university does not submit the Quantitative and Volleyball is exceeded, the maximum number may be raised by entry within the deadline, participation fee for full period for the factor 2 or 4, in agreement with the OC, as follows: from 8 to 10, from maximum allowed number of competitors and officials as determined 10 to 12, from 12 to 16 and all next by factor 4. If such enlargement is in the Technical Regulation of the sport concerned will have to be paid. applied, and if needed, the competition may be extended by one (1) day, REG 86 The NUSA may nominate more than one (1) team in each in prior agreement with the OC. sport of the EUG program. If more than one team is nominated, the REG 92 In case after the second call deadline of the general entry, the nomination shall define a NUSA ranking order to enable seeding. It maximum allowed number of teams in Badminton, Basketball, 3x3 is highly recommended to nominate teams from previous national
EUG2018 GENERAL HANDBOOK 151 Baskteball, Football, Futsal, Handball, Rugby 7s, Table Tennis, Tennis and Volleyball cannot be reached, the maximum number of teams will be lowered by factor 4 or 2, as follows: from 24 to 20, from 20 to 16, THE ORGANIZING COMMITTEE from 16 to 12, from 12 to 10 and from 10 to 8. REG 97 EUSA service fee – EUSA shall receive from the HCP the REG 93 The maximum number of teams in the EUG is approved by attribution fee and activity fee. Attribution fee shall be paid within one EUSA Office. (1) month after attribution, while Activity fee – within one (1) month after the conclusion of the EUG. PARTICIPANTS DOSSIER REG 98 Guarantee fee – in order to assure that all financial and REG 94 The delegation dossier to be presented to the control organizational arrangements described in EUSA Regulations are commission shall be completed in English and shall include: fulfilled, EUSA shall receive a guarantee fee from the OC. The guarantee fee will be deducted from the deposits paid by participating teams to REG 94.1 team list with names, surnames and functions of each EUSA, in the amount of 10% of all collected deposits. The guarantee fee delegation member; in addition: team/competitor interna- tional and will be transferred to the OC immediately after the end of the EUG, when national ranking, competitors shirt number and competition uniforms all arrangements are fulfilled. colour (if required by Technical Regulations), REG 94.2 HOD or team representative and coach (if present) mobile phone number on which is/are reachable 24 hours per day during the competition, RULES AND REGULATIONS FOR THE EUROPEAN UNIVERSITIES GAMES 2018 REG 94.3 signed EUSA Participants Code of Ethics. REG 94.4 the individual dossier for each competitor. PARTICIPANTS REG 95 The individual dossier for each competitor to be presented to REG 99 Deposit – EUSA shall receive a deposit together with the the Control Commission shall be completed in English and include: general entry form according to the general entries procedure, where REG 95.1 a passport or national identity card (in classic Latin alphabet applicable. Only general entries with deposits paid within the defined letters); deadlines will be considered. The general entry deposits will be deducted from the total fees for the participating teams, and will be REG 95.2 if a current student: the EUSA certificate of Academic Eligibility returned to those NUSA s/teams not selected (confirmed). In case of a (Individual Entry) originating from the appropriate academic authority forfeit/ withdrawal after being confirmed, the deposit is non-refundable certifying that the competitor is officially registered for and pursuing a and is equally shared between EUSA and the OC. EUSA will transfer course of study; the deposit in the due time, e.g. after the end of the event when the OC obligations are fulfilled. REG 95.3 if a former student: proof by the University and date of graduation. REG 100 Participation fee – the OC will receive a participation fee per person per night for each member of the delegation (referees are exempt from payment). The participation fee shall be paid by each FINANCIAL CONDITIONS participant for the duration of the competition. Participation fee covers the following services: internal transportation, accommodation, catering, competition, ceremonies and other services THE BIDDING COMMITTEE in accordance with EUSA Regulations. 50% of the total sum of the REG 96 Bidding fee – EUSA shall receive a bidding fee from Bidding participation fee, without considering general entry deposit, shall HCP. The deadlines will be decided by EUSA EC for each call. Bid- ding be paid until the quantitative entry deadline, and the balance of the fee is non-refundable. participation latest by the individual entry deadline.
EUG2018 GENERAL HANDBOOK 153 REG 101 Entry fee – EUSA shall receive an entry fee from competitors, officials, NUSA representatives and other participants (refer- ees are exempt from payment). The entry fee deadlines will be decided by DISCIPLINARY PROTOCOL EUSA EC. Only quantitative entries with entry fee paid within the defined DSC 1 INTRODUCTION deadlines will be considered (for individual sports – Judo, Rowing, EUSA Entry Fee is paid at registra- tion). In case of a forfeit/withdrawal DSC 1.1 EUSA strongly promotes excellent behaviour and self-conduct, after being confirmed and in case fewer delegation members which are regularly associated with students, and encourages students participate in the competi- tion, the entry fee is non-refundable. from across Europe to get to know each other, develop a greater understanding of each other’s culture and to enjoy fair and competitive sport. EUSA sees those values as cornerstones of the universities sport. MISCELLANEOUS DSC 1.2 All EUSA events should be enjoyed by all participants, as REG 102 All fees are determined by the EUSA EC not later than the date is reflected in the oath of the competitors and officials and every of attribution of the EUG. participant (athlete, official, and spectator) within the institution have a responsibility to conduct them- selves and should appreciate that REG 103 EUSA EC has the right to introduce additional fees. different individuals have different levels of tolerance in regards to playful and boisterous behaviour. REG 104 All payments shall be received in Euro currency (EUR) without any local or international bank transfer fees, with the excep- tion of the DSC 1.3 All competitors, officials and spectators seek at all EUSA host teams in regards to their payments to the HCP and the OC. events, to perform to the best of their ability and to respect others, including diversity, fan culture, inclusion and health together with the REG 105 If the whole EUG, or one or more competitions are cancelled. aim of treating everyone equitably and sensitively, within the context REG 105.1 the deposits, the participation fees and the entry fees are of their activity and ability, regardless of gender, ethnic origin, cultural refunded. background, sexual orientation, religion or political affiliation. REG 105.2 the attribution fee is not refundable. DSC 1.4 In addition to DSC 1.3, zero tolerance policy against promoting incitement on racial, national, ethnic, gender, lan- guage, religion, political or other grounds for hatred, violence, intolerance or insults of ARCHIVES OF THE EUG DOCUMENTS one’s dignity will be enforced. REG 106 From EUG 2012 on, EUSA Office keeps archives of the DSC 1.5 Any Participating team or individual, after being confirmed by electronic documents of the EUG, as follow: the draw, shall participate in all scheduled matches. REG 106.1 competition results and statistics, DSC 2 BREACHES OF DISCIPLINE DURING THE COMPETITION REG 106.2 general, quantitative, referee and individual entries (database DSC 2.1 Breaches of discipline during the competition are all and every in the EUSA online registration system). disciplinary incidents on the field of play, within the rules as set out by the governing body for that sport. REG 107 Dealing with the documents should be according to the The following sanctions may apply in EUSA events: laws of the country, where the documents are kept. Accessibility to the documents is possible through request to the EUSA Office. If the DSC 2.2 Normally, the match officials deal with the breaches of request is justifiable, the applicant will get the request- ed information in discipline during competition, based on the rules as set out by the an official letter or email. Originals and copies of the documents cannot governing body for that sport. be distributed to anyone. DSC 3 BREACHES OF DISCIPLINE OUT OF THE COMPETITION reg 108 The archived EUG documents, may be destroyed if EUSA EC agrees. DSC 3.1 Breaches of discipline during out of the competition are, as follows:
EUG2018 GENERAL HANDBOOK 155 Not participating in all scheduled matches of latter individual/delegation will be banned from the reminder Any act of violence, threatening, abusive, obscene or provocative of the competition and leave the event (non-refundable), in which behaviour, conduct or language case an individual/delega- tion will be expected to leave the athlete accommodation site at the earliest possible opportunity, as agreed with Any behaviour against rights, dignity and worth of every human being the SCAC and their ultimate right to self-deter- mination, such as but not limited to, treating others unequally based on their gender, ethnic origin, cultural Fine up to of 500 EUR for an individual background, sexual orientation, religion or political affiliation Fine up to 2000 EUR for the delegation; Leaving the event earlier than required by the official dates Written report to the rector of that University and to the NUSA setting Any damage of property whatsoever out the reasons for the action taken Any use of alcohol and drugs DSC 5.2 Sanctions set in DSC 3.5 may be cumulated. Any kind of sexual abuse DSC 5.3 In the case of any breaches of law and/or legislation of the Any kind of match fixing whatsoever host country whatsoever SCAC is obliged to report the aforementioned Any other form of acting opposite to the EUSA values as set in DSC 1.1. breach to the local authorities. and this Rules and Regulations. DSC 5.4 Sanctions as set in DSC 5.1 may apply for the breaches of discipline done during the competition if they are done during the competition and if the nature of the breach goes beyond the one DSC 4 THE DISCIPLINEARY PROCEDURE defined by the rules set out by the governing body for that sport. DSC 4.1 Anyone can report breach of discipline to SCAC. DSC 5.5 In extreme and/or recidivist cases the EUSA EC may ban the DSC 4.2 SCAC must decide in 24 hours from the report of the breach of University from particular or all EUSA events for a certain period. conduct and must compose a written report, using enclosed form, in DSC 5.6 In all cases, the EUSA EC reserves the right to give further the following cases: consideration to all disciplinary issues and impose ad- ditional penalties If there was a hearing if appropriate. If a sanction, as set in DSC 5.1, was enforced; DSC 5.7 In case where the University fails to pay a fine it will not have DSC 4.3 SCAC will make an internal notification to the person who the right to participate in EUSA events until the fine has been received reported breach of discipline, explaining only briefly if the disciplinary by the EUSA. procedure has been taken or not. DSC 5.8 Where the University is involved in damage to property at DSC 4.4 SCAC must organize a hearing if it wants to enforce a sanction a EUSA event, compensation for damage will be sought by the OC, as set in DSC 5.1. If an individual or a representa- tive (team) refuses to with the support of EUSA and the NUSA. This compensation in not participate in a hearing SCAC may decide without their participation. whatsoever related from the fines set in 5.1.c and /or 5.1.d. In extreme circumstances EUSA EC reserves the right to fine institutions or impose DSC 4.5 SCAC is obliged to send a written report containing all a ban from future events until the issue is resolved. disciplinary issues, with all individual reports (hearings, ac- tions) attached, to the EUSA Office within 15 (fifteen) days after the event termination. DSC 5 SANCTIONS DSC 5.1 SCAC may apply the following sanctions: Oral and/or written warning Temporary or permanent ban from the competition; in the case
EUG2018 GENERAL HANDBOOK 157 RULES AND REGULATIONS FOR THE EUROPEAN MED 5.1 the contact details of their personal assistant (where UNIVERSITIES GAMES 2018 applicable) MED 5.2 if they are traveling with personal service animal; DSC 6 SUPPORTERS MED 5.3 the nature of any special services required; DSC 6.1 In circumstances where the supporters of a University are MED 5.4 their most recent classification for the sport in which they are behaving in an unacceptable manner in the view of the OC, the OC may participating (only for athletes). remove the supporters from all venues associated with the event. The OC will encourage Univer- sity delegation to, in all possible manner whatsoever, influence their supporters to act in an acceptable manner. DOPING CONTROL MED 6 EUSA is committed to the principles of fair play and upholds the DSC 7 APPEAL principles of antidoping at all of its events. DSC 7.1 Each year, based on reports submitted to the EUSA Office, MED 7 The GTM will include information about expectations in regards as set in DSC 4.4, the EUSA Office will generate a General Disciplinary to antidoping matters Report, in order to monitor standards of behavior and severity of MED 8 Where it occurs and where present at EUG, the MC is sanctions. responsible for ensuring that WADA Regulations on antidoping proce- DSC 7.2 In all circumstances, Universities on whom sanctions have dures are adhered to. been imposed may appeal to the EUSA EC within 30 (thirty) days MED 9 Any competitor found to test positive on doping control following the day they were given the notice in matter. A fee of 300 procedure will be excluded from all future EUSA events for the period EUR must be paid at the time of the appeal, which will be refunded if of (2) years. In such circumstances a report will be submitted to WADA, the appeal is successful. Any expenses relating to the appeal (e.g. – ISF, to the rector of his University, National University Sport Association attendance at the appeal procedure by the appellant) will be covered and National Sport Federation. EUSA EC may impose additional by the University. sanctions.
MEDICAL REGULATIONS PROTOCOL/AWARD CEREMONIES MED 1 All participants in EUG participate at their own risk. PRO 1 Medal winners or exceptionally their representatives must MED 2 Each participant requires international health insurance for attend the Awards ceremony. The ceremony will be postponed if none the duration of the stay in the EUG and must arrange this prior to their of the medal winners can attend (i.e. the athletes themselves and not arrival at the EUG event. Neither EUSA nor OC will be liable for any costs their representatives). arising from the failure to follow this regulation. PRO 2 The athletes are not allowed to wear or bring on the podium any MED 3 Each participant with special dietary requirement or with a national, political, cultural or religious symbols or slogans, and/or play chronic condition/ illness shall communicate all relevant informa- tion such audio/video material. to the OC in advance, and at the latest during accreditation procedure. PRO 3 Athletes are expected to take off their caps when receiving their MED 4 Person with contagious disease cannot be accredited and medal and hold them in their hand throughout the ceremony. cannot take part in the EUG. PRO 4 All medallists must remain at the disposal of the media after the MED 5 People with disabilities shall communicate the following Awards ceremony for cameramen, photographs and interviews. information to the OC in advance: PRO 5 A certificate of participation must be prepared for each athlete,
EUG2018 GENERAL HANDBOOK 159 official and volunteer, and handed to the Head of Delegation of each for all final places are not organized due to the nature of a sport delegation for distribution, at the last day before final competition day. discipline, the final ranking which determines each place shall be The EUSA Office should approve it at least three (3) months before the nevertheless prepared. opening of the event. GSR 8 The matches for the bronze and gold medals shall always be played as the last, no other matches shall be played at this time. These TECHNICAL REGULATIONS 2 (two) matches shall be played in the late afternoon or evening. The gold medal match shall be the last match of the EUC. GENERAL SPORT RULES GSR 9 Playing surface, equipment and materials shall meet ISF GSR 1 The technical part of the EUSA competitions is organized on standards. Wherever possible, playing surface, equipment, material and the basis of the most recent published version of EUSA Regu- lations, conditions shall be the same during the whole competition of respective ISF and/or ESF Regulations of respective sport and with the Technical sport for all involved teams or competitors. Handbook of the competition. In case of any dispute, EUSA Regulations shall always be considered first. GSR 10 OC shall provide the necessary equipment/materials for results processing, competition and match managing using EUSA software GSR 2 Official competition days are: where applicable. GSR 2.1 day 1: teams arrivals, accreditation procedure, training sessions gsr 2.2 day 2: accreditation procedure, the GTM and training REFEREES AND MATCH OFFICIALS sessions gsr 2.3 day 3-10: competition, training session, Awards ceremony REF 1 Referees with an international license issued by ISF or at least with the highest national licence issued by NSF are entitled GSR 2.4 day after the last Awards ceremony: teams’ departure to be involved in EUSA competitions. Match officials with enough Duration of the competition shall be in accordance with the Technical experience in national competitions are entitled to be involved in EUSA Regulations of respective sport. competition may include a rest day. competitions. GSR 3 In the team competitions, there are normally two (2) stages; the REF 2 Referees shall respect EUSA competition Referee code of Ethics. first stage (playing in groups, round robin system) and the second stage Referees officiate matches in accordance with: ISF/ESF rules and (play-off format, single or double elimination system), set according to regulations; their knowledge and experiences; their best capability and the respective sports regulations. Last group matches of the first stage, performance. Protests on referee decisions are not allowed, if it is not shall be played at the same time, whenever possible. regulated differently in the ESF/ISF Regulations of the respective sport. GSR 4 The University team of the host city or in its absence the host REF 3 Sufficient numbers of referees and match officials shall be country’s highest ranked team will be placed on first (1) place in group provided by the OC, if this is not regulated differently in the Tech- nical A (A1). Regulations. In such cases: GSR 5 Matches cannot start earlier than 9.30 and the last match of the REF 3.1 If a participating team must include in its delegation a referee day cannot start later than 21.00, if not agreed differently with SCAC or at its own cost, and it fails to fulfil this obligation, it must pay a penalty SVC in advance. fee (defined in the Technical Regulations of respective sport) to the OC. Referees nominated by the participating teams corresponding to GSR 6 In case weather conditions impede the competition, it is up to the required level would be integrated at the same conditions as the SCAC and head referee to decide on further running/schedule of the domestic referees; competition. REF 3.2 If there is no obligation to include a referee in participating GSR 7 Competition system (format) shall be prepared in such a way, team delegation, the team may bring a referee at its own cost, only if it that competition concludes with matches for all final places (i.e. 1st, is allowed by the Technical Regulations. 3rd, 5th, 7th, 9th, 11th, 13th, 15th etc.). Taking part in conciliation tournament is compulsory. For individual com- petitions, if the matches REF 3.3 EUSA has right to appoint referees directly; in this case,
EUG2018 GENERAL HANDBOOK 161 participating teams will be charged the refereeing fee, defined by EUSA. REF 11.3 do not respect EUSA competition Referee code of Ethics, REF 4 The TD of the respective sport confirms the referees list based REF 11.4 refuse to officiate the match, for which they are appointed, on licenses issued by ISF or NSF and submitted two (2) months prior to the competition by the OC. REF 11.5 do not participate actively in all formal competition activities organized for referees, REF 5 The OC shall provide a referee attaché (or coordinator), preferable from the NSF, for each sport of the program. REF 11.6 support publicly one of the teams / athletes during competition, REF 6 Accommodation, transportation, catering and other necessary services for referees shall be provided without any charge and are REF 11.7 their behaviour, health and/or physical condition are not defined in the Minimum Organizational Requirements. acceptable. REF 12 Referee shall receive on a proposal of TD a Letter of Recognition to be delivered before the end of the competition. RULES AND REGULATIONS FOR THE EUROPEAN REF 13 Referees should take part in the referee meetings, GTM, Opening UNIVERSITIES GAMES 2018 and closing ceremony (if ceremonies are in the program during the competition). First referee meeting shall take place on the day of GTM.
REF 7 EUSA does not provide any daily allowances fees for any referee and sport / competition official. Teams and OC may have different COMPETITORS EQUIPMENT AND UNIFORMS arrangements with the referees involved. CEU 1 Competitors shall wear equipment and uniforms in accordance REF 8 In the competition where referees come from different countries, with ISF/ESF rules. Competitor, who violates these rules, can be refused whenever possible: to play or expelled from the match. The team of a competitor whose official match uniform contains political, religious or personal slogans REF 8.1 referees should not officiate the match where the team from or statements will be sanctioned in accordance with EUSA Disciplinary their country is playing, Protocol. REF 8.2 referees from the same country should not constitute the CEU 2 The jersey of the competitor shall contain the name of the majority, officiating the match. university and optionally the name of the competitor; no other name can be used. Names on jersey shall be written in Latin letters. The REF 9 Referees shall bring their own official uniforms and wear country flag may be used on uniform only in case the name of university it during the matches, if not approved differently by TD or defined appears too. Sponsors logotype may appear on equipment and differently in Technical Regulations of the respective sport. Uniform uniforms of the competitor in accord- ance with the ISF rules. colours to be used are decided by TD. CEU 3 Where the use of competitor playing number is required, the REF 10 Referees and match officials are appointed by TD for each competitor shall use the same number during the whole competition. match. Appointments shall be published in official bulletin of the competition and on official competition website before the match/ TECHNICAL HANDBOOK competition kick-off. THB 1 Technical Handbook shall include all relevant information REF 11 TD may exclude referees and match officials from the about services for competition participants provided by OC. Sport rules competition, if they: and regulations, training & competition schedule and other important technical information shall be described in details. REF 11.1 do not officiate in accordance: with the ISF Laws of the Game and EUSA Regulations, THB 2 Technical Handbook is prepared by OC and TD at least one (1) month before the competition, and is approved by EUSA SVC. REF 11.2 do not officiate in the Fair Play Spirit,
EUG2018 GENERAL HANDBOOK 163 THB 3 Changes to definitions published in the Technical Handbook are DRP 1.1 in agreement with the competition system (format), not allowed after the GTM. DRP 1.2 explained to the GTM audience, THB 4 TD is responsible for the interpretation of the technical part of the Technical Handbook. DRP 1.3 carried out in front of the team representatives. THB 5 GTM participants shall get a hard copy of Technical Handbook, DRP 3 Names of the participating teams can be put in the “non- which shall be distributed to them during the GTM at the lat- est. The transparent balls” in advance. The opening of the balls shall be done electronic version of Technical Handbook shall be published on the EUG transparently, showing to the audience who is drawn. official website. DRP 4 The draw procedure cannot be repeated, unless a mistake is THB 6 Technical Handbook in electronic copy is kept in EUSA Archive. done, and this is approved by the TD and SCAC Representative. DRP 5 The results of the draw shall be delivered to participating teams immediately after the GTM. GENERAL TECHNICAL MEETING
TME 1 The GTM is a mandatory part of competition. EUSA RANKING LIST TME 2 The GTM shall be organized inside building in a large and ERL 1 The EUSA Ranking list is used to define the pools for the draw of representative room equipped with audio and video system. the first stage of competition. TME 3 The GTM is called by the CTC chair together with SCAC ERL 2 EUSA Ranking List is made, as follows: representative, one (1) day prior to the start of the competition. Invited are: the SCAC, the competition commission, the NSF/ESF/ISF representative (if nominated), the OC representatives, the Heads of Delegations (maximum two (2) persons per delegation), the NUSAs coordinators (if present), referees and other guests. TME 4 The GTM, after the welcome message of competition commission chair, is divided in three parts: TME 4.1 First Part: organizational part of the EUG, presented by the OC representative, TME 4.2 Second Part: technical part of the competition, presented by the TD, TME 4.3 Third Part: the draw of the competition (optionally, if required by the competition format), carried out by the TD and EUSA Sport Manager. TME 5 The team representatives may ask questions about all aspects of the competition, if times allows. TME 6 The GTM shall not exceed one (1) hour.
THE DRAW PROCEDURE DRP 1 The draw procedure shall be:
EUG2018 GENERAL HANDBOOK 165 ERL 2.1 the points are attributed to the teams based on the final standing of the competition; only one, the highest placed team of the NUSA, gets the points. Accumulated points are calculated for NUSA. ERL 2.2 Points are delivered as follows: ERL 2.3 Points accumulated within the last four (4) years determine the EUSA Ranking List, published annually by the EUSA Office. ERL 3 EUSA Ranking List is used in all EUSA team competitions. In case of additional international ranking lists (ISF and/or ESF) are considered by EUSA Technical Regulations of the respective sport, the EUSA Ranking List shall be always considered first. Only the latest published international ranking list of ISF and/or ESF may be considered and presented during the GTM.
MATCH RESULTS MTR 1 Each match finishes with the result, announced by referee or match official. MTR 2 Results are published on official competition website and social media immediately after the match by the OC. They have unofficial status. MTR 3 Results became official after TD confirmation, and are published in the official competition bulletin available breakfast time of the following day. MTR 4 HoD or an authorised representative of a team may file protest on published results to the TD: MTR 4.1 within twenty (20) minutes after the end of the match on match result, MTR 4.2 before the start of next competition day on published result. Each protest shall be accompanied by a deposit of fifty (50) EUR except for the following sports: Basketball, Handball, Football, Futsal, Rugby 7s and Volleyball where the deposit is two hundred (200) EUR. If the protest is upheld, the fee will be returned. competition commission deal with the protest and its decision is final. MTR 5 Competition results in electronic version are kept in EUSA Archive.
EUG2018 GENERAL HANDBOOK 167 AWARDS AND TITLES AWA 1 EUSA presents awards to the winners during the Awards ceremony. AWA 2 The winners of competitions, normally first three top ranked teams / competitors, will get cups, medals and other awards as listed in Technical Regulations of respective sport. Medal and Awards-winners are obliged to attend the Awards ceremony. AWA 3 The winner of the competition (team and individual tournaments) is awarded with the title “European Universities Champion” as listed in Technical Regulations of respective sport. AWA 4 The list of the additional awards is stipulated in the Technical Regulations of respective sport. The procedure how to deter- mine the winner is published in the Technical Handbook. AWA 5 Only the awards listed in these regulations could be granted during the Awards ceremony. AWA 6 EUSA presents following awards after the conclusion of the EUG (normally during the annual EUSA Gala): AWA 6.1 the Most Active NUSA, AWA 6.2 the Most Successful NUSA, AWA 6.3 the Best University, AWA 6.5 Enno Harms Fair Play Award. AWA 6.6 The Most Active University
RULES AND REGULATIONS FOR THESE AWARDS ARE PUBLISHED IN THE GUIDELINES FOR EUSA AWARDS.
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EUG2018 GENERAL HANDBOOK 169 © PIMC_UC • 2018