New Year’s Events in Information headlineA message from Robert Bone

Destination Events opened their Youth Music of the World, the world’s Rome office in 2006 headed up by finest performance travel organiser, the highly respected Ela Gurmen and works closely with us the event proceeded to create events in Rome organisers and the event patrons, and that became huge hits to produce an unique and exclusive with both locals and visitors alike. The programme for participating musicians inaugural successes of 2007/8 were and performers from around the world. followed by even more success in the The quality and educational value of succeeding years as the range and the programme is second to none. We style of performance opportunities are very pleased to be able to heartily offered were further expanded. endorse the programme presented to you by Youth Music of The World. There has recently been a new administration elected in Rome and with the arrival on the scene of a new, young and dynamic Mayor and his Bob Bone, Executive Director of the own Major Events team, we have New Year’s Day Parade & Festival in Rome been collaborating with the Rome administration with ever more effective and productive results. Mayor Ignazio Marino wanted our ❝I am delighted to introduce Rome event to have a splendid centre- piece and so together we created ‘The you to some wonderful Rome New Year’s Day Parade’. This New Year events that we is the official New Year’s Celebration at Destination Events are of the City of Rome and is the only proud to produce annually official Parade in Rome on New Year’s Day. The Parade has a fabulous route in the City of Rome and that begins and in the focal point of its surrounding towns and all Roman celebrations, the Piazza del cities. Popolo. The route includes , , and the famous ❞ . In addition to the Parade there is a splendid series of outdoor performance opportunities in both Rome as well as in the delightful hilltop town of Frascati where we have also long enjoyed a very special relationship with the administration. Concert opportunities within the Festival series abound and feature venues as magnificent as Santa Maria di Miracoli, San Giovanni dei Fiorentini, The American Cathedral and the Anglian Church in Rome, as well as the Basilica of San Pietro in Frascati. Of course for very special vocal groups, we also have an unique relationship with The .

2 New Year’s Events in Rome | Information About Us

Youth Music of The World have Destination Events works in an Youth Music have the exclusive been appointed by the Mayor exclusive agency agreement with rights in the Americas to offer a the Youth Music of the World Performance Travel programme that of Rome as the exclusive organisation for the creation and allows participation in the Rome organisers of The Rome New provision of the Performance tour New Year events. The programme Year’s Day Parade & Festival. arrangements for groups appearing that Youth Music offers has been in the New Year events in Rome. very carefully prepared and refined Youth Music employs a team of by a supremely experienced staff. dedicated professionals to represent The aim is to provide participants the event throughout the world. with a unique, culturally enriching, educational, and ultimately hugely Their Directors of International enjoyable Performance Travel Participation are Mr. F Powell experience. Everything that the Johann, Mr. William Northen, and Youth Music Organisation does is F Powell William Jonathan Mr. Jonathan Whaley. They are ably designed to make the Performance Johann Northen Whaley supported by a team of consultants Travel Programme easily accessible and advisors including Dr. Paula to group leaders, by removing Crider, Dr. Tim Lautzenheiser, Mr. much of the administrative and Gary Locke, Mr. Guy Wood and Mr organisational burden, thus allowing W.L Whaley. group leaders the opportunity to The Rome office of Destination devote their efforts to the internal Events is managed by Ela Gurmen management and performance of Dean Dr Paula Tim with logistical support from Alfredo their group. Oblonsky Crider Lautzenheiser Vernillo. European Headquarters for Destination Events is in London where the organisation is overseen by Executive Director Bob Bone and Director Geri Bone. Theresa Davis has the role of Director of Administration whilst the Operations Department is Gary Locke Geraldine Theresa headed up by Malcolm Chalk, Bone Davis with Lizzie Bone being directly in charge of operations in Rome. Nick Kidd is the Director of Production assisted by Benita Wakefield, and Dan Kirkby is Director of Communications, supported by Jack Ayers, Social Media Manager. Joe Bone masterminds logistics and Malcolm Nick Kidd Dan Kirkby Chalk merchandise for the London office. Destination Events is not a travel company, and no travel company can offer you participation. Participation in the events is strictly by the invitation of the Patrons and Organisers. You may apply for an invitation. Initial application Lizzie Bone Jack Ayers Joe Bone should be via email to: info@ destinationevents.com

New Year’s Events in Rome | Information 3 the festival events

The official Rome New Year’s Day Mayor Ignazio Marino has made All groups performing in the Parade is the focal point and centre– it his personal mission to ensure Rome’s New Year’s Day Parade that this is the most important and Festival receive motor coach piece of the Rome New Year’s Day event in Rome on New Year’s transportation to and from event Parade and Festival. Day and has ensured through venues. It should be noted that his Special Events office that access to certain venues is we, the organizers, receive restricted to motor coaches and form the Rome Administration the drop off and pick up points every conceivable assistance will be a short distance from in operating and presenting the the performance venues. All event. The City of Rome actively events in Rome’s New Year’s Day and avidly promotes to event. Parade and Festival carry the equivalent of US$ 5 million third The result is a truly fabulous party liability insurance. Parade route that begins and ends in the focal point of all Roman celebration – The Piazza del Pololo. The route takes groups along the famous shopping streets of Via del Corso and Via Condotti as well as past the famous tourist sites of the Spanish Steps and Piazza Spagna. Enormous numbers of people flock to the route of the Parade to cheer on the Parade. The hugely appreciative, warm and friendly crowds are simply incredible. In addition to the Parade there is a splendid series of outdoor performance opportunities in both Rome as well as in the delightful hilltop town of Frascati where we have also long enjoyed a very special relationship with the administration. Concert opportunities within the Festival series abound and feature venues as magnificent as Santa Maria di Miracoli, Basilica San Giovanni dei Fiorentini, The American Cathedral and the Anglian Church in Rome, as well as the Basilica of San Pietro in Frascati. Of course for very special vocal groups, we also have an unique relationship with The Vatican City.

4 New Year’s Events in Rome | Information Service

The service is very special. The Rome New Year’s Day Parade not end there. In the summer The Performance Tour and Festival is an official event before each event we provide offered and provided by of The City Rome. As such the comprehensive site inspection programme offered and provided tours for all group leaders where Youth Music of the World to participating groups must be every facet of the performance is carefully monitored of the highest quality and must tour programme is discussed and and stringently checked present Rome in the best and demonstrated. most accurate fashion possible. by Destination Events, We also organise for each of and the Festival Patrons Youth Music’s staff and all our performing groups to have a and Supporters. Youth of their agents and service dedicated member of our team Music is granted the providers are the very best in stay with them and ‘live’ each right to be the exclusive their field. Attention to details is programme with their group Event Performance Tour the mantra. Youth Music’s Senior as a permanent, ever present, Representatives overseas and resource. We do not believe that Organiser in the Americas Destination Events Europe based our quality of care is matched by because they fulfill these team provide a service that is any other organisation. stringent requirements. second to none. But it does

New Year’s Events in Rome | Information 5 Airlines

Youth Music uses only the world’s For travelling American groups Performance Travel Limited, best airlines, each a major scheduled we use a mixture of American which is based in Richmond, and European airlines. Virginia. carrier, and each operating to the Where possible we use the It is not compulsory to secure highest safety criteria in the aviation national airline of , Alitalia. air travel arrangements through However, Alitalia flies only a industry. Youth Music/Performance few transatlantic routes thus Travel. However, most groups limiting our ability to use them find it advantageous to do. If air extensively. There is not a huge travel is not provided by Youth amount of direct non-stop Music Performance Travel then service to Rome but there are approval for the independently some flights from major US arranged travel must be secured gateways with American Airlines, from Youth Music. This is to Delta and United Airlines. Where ensure that the alternate provider possible we try to make use of is sound financially and reliable these services once we have operationally, and that the Youth exhausted our seat allocations Music Programme will not be with Alitalia. However, more compromised in any way by the often than not you can expect selected independent supplier. an intermediary European stop en route to Rome from most US gateways. This arrangement allows us to make use of the extensive flight network of such carriers as Air France/KLM, Lufthansa/Swiss and British Airways. All passengers will travel in Coach Class. On International trans-Atlantic flights this always includes at least one main meal, and one snack meal in each direction, complimentary soft drinks, and a full range of in-flight entertainment including movies, TV programmes, and audio channels. On some airlines it is necessary to pay a small amount for a headset. The main criteria in our selection of airlines is safety, security, on time performance, back up provision in case of problems, and a proven ability to fulfill the travelling needs of musical performance groups. Our airlines contracts are carefully managed and overseen by the fully licensed and bonded subsidiary,

6 New Year’s Events in Rome | Information Instrument and Equipment Transportation

One of the unique and very We will have an international and anything else not normally beneficial features of Youth Music’s Freight Forwarding company included in the consignment. collect from your school/ You will find the rates for Performance tours is the way in which /group headquarters any additional items are very we handle band equipment, and large all of the band equipment and beneficial, but we must stress instrumentation. large instrumentation that you that it is not necessary to move need to ship to Rome for your outside of our successful and Performances in the Rome New proven system. Year’s Day Parade and Festival. Your large instruments and What about really big equipment will be delivered up to equipment like timpanis? your Rome hotel by event staff. We include sousaphones, The reverse process will happen and concert tubas within your on the return journey. We will consignment because we are not collect large instrumentation and able to rent those in the numbers equipment from your hotel in that might be required in Rome. Rome, and return it directly to However, we provide within our your school or other specified programme, at no additional address in the United States. charge to you, a certain amount of concert instrumentation in What can be included in the your Rome venue. In other words consignment? things like timpanis, string bases, We include in the consignment etc are always provided for you all instruments larger than a in Rome without any additional trumpet in a standard case, and charge. You simply do not have all equipment including uniforms to worry about them. and hats/shakos. There is very little doubt that the inclusion of this service in the What happens to items that Rome New Year’s Day Parade we cannot include in the and Festival Performance consignment? tour programme is a huge We strongly recommend that enhancement to the service, students take such items in their and of incalculable benefit to the suitcase/major item of luggage. group organiser. They have a free checked baggage allowance of one item Obviously, there are a few things that may weigh up 50lbs. this is that the group organiser has to a big piece of luggage for a week do himself to make this largely in Rome. Instruments up to and effortless process successful. including trumpets in their cases Accurate and timely completion should either be packed into of an equipment manifest is a the piece of checked luggage requirement, as is the timely or carried on board within the acquisition of a goods carnet carry on allowance. If a trumpet (passport for the equipment and is carried on, then it is counts as instruments). We will lead you through these processes very the piece of carry on luggage, carefully, and make it as painless and only a further purse or laptop as possible. case is allowed. We hope you agree that this Can I include things that particular feature in the Rome are not normally in the New Year’s Day Parade and consignment? Festival Performance tour is We will be happy to give you a hugely significant, important, and quotation that includes trumpets, beneficial to the group organiser.

New Year’s Events in Rome | Information 7 Hotels

The selection of We carefully check our selected sufficient banqueting space for the accommodations is hotels on a regular basis to group meals that are included in ensure that standards are being the programme, for rehearsal space crucially important to the maintained in every area of the should rehearsal be required, for success of a Performance hotel from bedroom stock to food full group meetings, for orientation Tour programme. We and beverage, from banqueting and other purposes. We also have carefully selected and meeting rooms to front desk ensure that each hotel provides services. The hotels that we will lockable facilities for the storage four hotels in Rome that use over the New Year period for of instruments and equipment, meet our stringent quality Marching Bands, Concert Bands, and each hotel has a specially standards and that have Orchestras, and other musical designated full time hotel staff the required facilities for performing ensemble are as follows: member to specifically satisfy the needs of Youth Music clients. travelling groups of young • The Marriott Courtyard musicians. www.marriott.com • NH Midas www.nh-hotels.com/nh/en/ hotels/italy/rome/nh-midas • NH www.nh-hotels.com/nh/en/ hotels/italy/rome/nh-leonardo-da- vinci • NH Villa Carpegna www.nh-hotels.com/nh/en/ hotels/italy/rome/nh-villa- carpegna

Each of these hotels may be considered superior first class and we believe considerably exceeds the expectations of North American student groups. Students are accommodated in either two or sometimes three bedded rooms, whilst staff members, chaperones and accompanying parents and supporters are accommodated in twin or double bedded rooms. All bedrooms in these Superior First Class Hotels have the sort of facilities that you would expect including en-suite bathrooms, television, radio, direct dial telephone, hairdryer, and much, much more. The standard of decor is high. The standard of hotel services including restaurants, bars and banqueting is equally high. We ensure that every hotel we use has

8 New Year’s Events in Rome | Information MEALS

Italian food is some of the best in the As is commonplace throughout tiramisú and gelato are firm world, and we aim to give a sample of Europe the meal that starts favourites. the day is a Continental buffet Italian food is some of the best this great cuisine to everybody who breakfast, and this is provided in the world, and we aim to give takes part in the Italian programme. every day in the hotel for our a sample of this great cuisine groups. A typical breakfast to everybody who attends our buffet will offer a self-service Italian invitational events. range of fruit juices, and hot drinks including tea, coffee, and hot chocolate. Cold milk will be available. There will be a number of cereals on offer and a range of fresh fruit. There will be a considerable number of pastries and bread items, as well as a selection of cheeses, hams, and continental cold sausage. There will also always be a range of hot items which will generally include scrambled eggs, bacon, sausages etc. In our Rome programme we provide dinner every day either in the hotel, in a conveniently located restaurant near the hotel or on a sightseeing route. We also provide a simple two course hot lunch on the full day tour of Pompeii. On New Year’s Eve an enhanced Italian menu is served, as food is the main way of celebrating occasions in Italy. The meal consists of up to four courses. Firstly antipasto is served consisting of hams, cheeses and marinated grilled vegetables (in Rome the artichoke is the most famous and favoured of these vegetables) and salads. After the antipasto, a primo piatto is served. This is generally a pasta dish, a risotto dish, or a substantial soup. This is followed by the secondo, a meat or fish dish served on its own without any accompaniment. Lastly there is the dolce (dessert) where

New Year’s Events in Rome | Information 9 Itinerary

Working with Destination Events local All of our itineraries are Our guides are all fully qualified manager and a team of experienced individually constructed by our and licensed, and speak Italian manager, Ela Gurmen, excellent English. We choose consultants we have developed a logistics manager Alfredo Vernillo guides who are able to provide week long programme that gives a and our agents Destination stimulating and interesting near perfect balance of performance Events in London, after commentary and who can relate and rehearsal time, educational consultation with each group well to students. leader, to ensure that every sightseeing – bus tour – time, group has exactly the itinerary unstructured time in which to plan that fulfils all of their specifics educational and cultural visits of needs and aspirations. Our staff specific personal interest and some are also available to discuss your itinerary with you and pure fun time. assist in the planning of your unstructured time if there are particular places you would like to visit or things you would like to do. On the following pages we describe each of the structured components in our programme, but first a word about our motor coaches and guides. Whenever motor coach transportation is included in our programme it is provided on luxury, modern, motor coaches, fully certified to the highest levels of industry safety and security and with experienced, safe and qualified drivers. Our motor coach providers have to submit proof of insurance cover to the equivalent of ten million dollars. Modern Italian motor coaches have large panoramic windows, state of the sound systems, passenger seat belts and have effective air conditioning systems. All motor coaches provide a smoke free environment and our drivers are not permitted to smoke whilst on duty.

10 New Year’s Events in Rome | Information Tours

Full day combined coach and A short walk from the walking tour of Rome is the , the Once the capital of the huge centre of the City around which , today it is the developed, in capital of Italy and contains which commerce, business the City State of the Vatican, and the administration of justice headquarters of the Roman took place. You will be guided . The combined around the forum by a specially coach and walking tour of produced Youth Music audio Rome uses a chartered motor tour on your MP3 player taking coach and the services of a fully you to all of the most important qualified English speaking guide. ruins including the , The Temple of the Vestal Virgins The tour will give an insight into and the Curia where the Roman the history and Senators met. and provide the opportunity to photograph most of the famous Half day tour of The Vatican buildings and landmarks. The City coach portion of the tour takes This half day consists of a tour you to the city walls of Rome, around Vatican City, including along the River, past Tiber entrances to The Vatican Island, the , , The and and The Palatine and Capitoline St Peter’s Basilica. Hills. After disembarking from the coach the tour will continue The Vatican City is a sovereign on your Youth Music MP3 city-state, almost completely walled, within the city of Rome. audio player with the specially It is the smallest independent produced ‘When in Rome’ walk nation in the world and is taking you to more of the major governed by the , the Holy landmarks in Rome, including Father of the Catholic Church. The Spanish Steps, The Trevi and The Pantheon. Your tour will be conducted by a fully qualified English speaking Half day tour of the guide and will commence in the Colosseum and Forum Vatican Museum where you will This half day commences with a be taken through all of the rooms tour around the ancient Roman including the famous Colosseum.You will be guided Rooms. The tour will then by a specially produced Youth continue into the Sistine Chapel Music audio tour taking you where you can see the famous all around, and telling you all ceiling which Pope Julius the stories about the largest II commissioned built in the Roman to paint in 1483, and which took Empire. Capable of seating him four years to complete! After 50,000 spectators, it was visiting the Sistine chapel you will used for gladiatorial contests be taken into St Peters Basilica. and public spectacles such as St Peters is one of the largest mock sea battles, animal hunts, churches in covering executions and re-enactments of an area of 6 acres with a famous battles, capacity of over 60,000 people.

New Year’s Events in Rome | Information 11 Tours (continued)

It is also one of the holiest sites After lunch you will meet with of Christendom being the burial your guide for a tour around the site of Saint Peter, one of the city. Pompeii was buried under a twelve apostles. layer of ash after the catastrophic eruption of the Mount Vesuvius Half day tour of the volcano in AD 79. The city was lost for 1,600 years before its This guided tour will take you accidental rediscovery. Since down into the underground then, its excavation has provided passages of the Catacombs, an extraordinarily detailed insight where you will have the into the life of a city at the height opportunity to see where a of the Roman Empire. Today, it number of Saints have been is one of Italy’s leading tourist buried as well as some of the attractions and is a UNESCO carved artworks and symbols World Heritage Site.The tour along the tunnels. will take you to a number of highlights of the city including the The are the baths, the villas and the gardens. ancient underground cemeteries, located outside of the original city walls, that were used by the Christians and Jews between the 2nd and the 5th centuries. There are 60 catacombs that have been discovered in Rome, but only five are open to the public, the most famous being the San Callisto and San Sebastiano catacombs. The catacombs are made up of underground tunnels in the form of a labyrinth covering many miles. Each tunnel has rows of niches cut in the side where bodies were laid in a shroud and closed by a slab of marble or tiles. The name of the deceased was sometimes carved on the outside with a Christian symbol.

Full day guided tour to Pompeii This day involves an early morning departure by coach from your hotel to Pompeii, near modern Naples in the region of Campania. On arrival a two course lunch will be served in Pompeii at the Hotel Victoria.

12 New Year’s Events in Rome | Information Guided audio walks with Audiotraveler

Youth Music’s agent, Destination The Rome walks and tours on Castel St Angelo – Hadrian’s Events, has partnered with the market your specially designed MP3 mausoleum. (5-10 mins) player have carefully prepared – the centermost leader in audio guided walking tours, by a knowledgeable team of of the and is Audiotraveler Ltd, to exclusively historians and qualified guides one of the most ancient parts of whose material has then been create special tours for participants the city. (5-10 mins) on our programmes in Rome, London, developed by professional script writers and finally performed by The Bocca della Verita – the Madrid and Paris. Only participants the acclaimed radio actor Tyler Mouth of Truth. (5-10 mins) on our programmes have access to Butterworth. Circus Maximus – the old the fantastic tours which are updated Every group member will receive chariot racing area. (5-10 mins) and made even better each year. an MP3 Player loaded with a selection of walks, tours and bonus tracks.

Walks ‘When in Rome’ – incorporated as part of the full day combined coach and walking tour, taking you to the Spanish Steps, and Pantheon. (2.5 hours) ‘Rome Revealed’ – a walk for any independent/ unstructured time on your itinerary taking you to the market in Campo dei Fiore, The Farnese , and the bohemian Trastevere District. (2 hours)

Tour Colosseum and Roman Forum – explore the first and second tiers of the Colosseum learning about the who competed in the games and the Emperor’s who decided their fates. (1 hour). Then continue on to tour of the Roman Forum and admire incredible ruins, including the Temple of Julius Caesar and the Arch of Titus. (1 hour)

Bonus Tracks The Victor Emmanuel – better known as the wedding cake or the typewriter! (5-10 mins)

New Year’s Events in Rome | Information 13 Important notes

This information tells you If you are selected for possible to complete a confirmation about our invitational invitation by the patrons and of approvals form. This form organisers you will be contacted confirms that there is no known events in Rome over the by one of our team of senior impediment to your acceptance of New Year period. If you representatives and consultants an invitation - i.e. that permissions are interested in being who will be able to answer any from Principals, Superintendents, considered for invitation questions you may have about the School Boards, Band Boosters, event and the performance tour. and Parents have been granted. this is what happens next. The first official correspondence you You will then need to return the will receive will be from Destination completed form, along with details Events in London in the form of a of the agreed performance travel letter telling you that you have been programme offer, to your Youth recommended for participation Music representative or consultant. and asking if you would be able to Once we receive the above accept an invitation to participate items from your representative or should one be offered. consultant, we will create and send to you a formal contract based If you want to move forward from upon the agreed parameters. At this stage you will then work with this stage you will be deemed to our Senior Representatives and have been officially invited. You will Consultants to decide on the criteria be expected to sign and remit the of a performance tour offer that will contract by return. be made to you. Decisions will need to be made on the following: We reserve the right to make • Number of places available alterations to the materials contained in this information pack. • Dates of travel and departure We are always seeking to improve airport our offers and our performance and • Exact performance programme to ensure that our programmes features are the very best available to • Costs and payment schedules performance groups of young people from all over the world. Once you have agreed the above information you will be asked

14 New Year’s Events in Rome | Information Destination Events 1 Turnham Green Terrace Mews Chiswick, London W4 1QU Email: [email protected] Website: www.piratadiroma.it Youthmusicoftheworld