Agenda of Shire Infrastructure Committee

Business Paper Shire Infrastructure Committee

Monday, 6 August 2018 6.30pm

Committee Rooms 203 and 204, Level 2, Administration Building, 4-20 Eton Street, Sutherland

Shire Infrastructure Committee 6 August 2018

ORDER OF BUSINESS

1. ACKNOWLEDGEMENT OF COUNTRY

2. APOLOGIES

3. DISCLOSURES OF INTEREST

4. CONFIRMATION OF MINUTES OF THE PREVIOUS MEETINGS

5. PRESENTATIONS

6. REPORTS FROM OFFICERS INF036-18 Proposed Naming of Woolooware Bay Lookout INF037-18 Acquisition of land for Road Widening Purposes at 422 Kingsway Caringbah INF038-18 Usage of Geelong Road/Geneva Place Reserve, Engadine INF039-18 Open Space Naming Proposal - Greenhills Beach Estate INF040-18 Proposal to Change Reserve Name from Hawkesbury Park to "James Goyen Reserve" INF041-18 Performance of Domestic Waste Services 2017/18

7. QUESTIONS

8. CONSIDERATION OF BUSINESS IN CLOSED SESSION

9. CONFIDENTIAL REPORTS FROM OFFICERS INF009A-18 Works In Conjunction with Development - Pinnacle Street Miranda - Acceptance of Quotation

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INF036-18 PROPOSED NAMING OF WOOLOOWARE BAY LOOKOUT -

Attachments: Appendix A,⇩ Appendix B⇩ and Appendix C⇩

INF036

EXECUTIVE SUMMARY  By Mayoral Minute No. 19/13-14 on 10 February 2014, Council recorded the passing of the Hon. Arthur Thomas Gietzelt AO (28 December 1920 – 5 January 2014) and acknowledged his achievements, particularly as Shire President and Sutherland Shire Councillor.  It was resolved that Council give consideration to the naming of a Sutherland Shire facility in honour of this former long serving councillor and Shire President.  It is proposed that the new Woolooware Bay Stage 6 shared pathway shelter be named “Gietzelt Lookout” in honour of the late Arthur Gietzelt’s local community service and in recognition of his efforts to prevent the building of a second airport at the Towra Point and also preserving the habitat of internationally protected migratory seabirds.

REPORT RECOMMENDATION

THAT:

1. The large shelter in Woolooware Bay Stage 6 shared pathway be nominated the “Arthur Gietzelt Memorial Lookout” in honour of Arthur Gietzelt’s many achievements as Shire President and Sutherland Shire Councillor, and particularly his efforts in preserving Towra Point for future generations.

2. The proposal to name the shelter within the Woolooware Bay Stage 6 Shared Pathway the “Gietzelt Lookout” be endorsed in-principle and actioned for facility naming in accordance with the Naming of Public Open Space & Facilities Policy.

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PURPOSE - To seek Council’s consideration of the proposal to name the Woolooware Bay Stage 6 shelter the “Arthur Gietzelt Memorial Lookout”. This shelter was recently completed as part of the elevated boardwalk over the mangroves as part of Woolooware Bay Stage 6 shared pathway project and is INF036 located in Woolooware Bay.

Photos of the shelter and elevated pathway are included as Appendix B.

BACKGROUND By Mayoral Minute No. 19/13-14 on 10 February 2014, Council recorded the passing of the Hon. Arthur Thomas Gietzelt AO (28 December 1920 – 5 January 2014) and acknowledged his achievements, particularly as Shire President and Sutherland Shire Councillor.

Arthur Gietzelt's achievements were specified in the Mayoral Minute:

As it is today, the 1960s were an incredibly challenging time for the Shire Presidents and councillors of the Sutherland Shire. It was a period of rapid population growth, and the inability to provide infrastructure to support the development that was occurring. Many people attribute Arthur Gietzelt’s leadership in laying the foundations for many of the things which are taken for granted today within Sutherland Shire.

Shire President Gietzelt and councillors can claim much of the credit for the infrastructure that later Councils have been able to use and build upon. Not the least of these was the provision of many of the sporting fields we enjoy today, swimming pools, community halls and libraries.

It was on Arthur Gietzelt’s initiative that Council first established a Town Planning Department, probably the first in New South Wales, appointed a full time Fire Control Officer and introduced the first code to regulate high density development in Cronulla.

Other achievements included: - establishment of Elouera Surf Life Saving Club - bringing to fruition the E G Waterhouse National Camellia Gardens - commencement of Kareela Golf Course - building of the Gunnamatta Park amphitheatre - provision of land for Caringbah YMCA - provision of land for Sutherland Police-Citizens Boys Club - commencement of the widening of the Kingsway - commencement of the Sutherland Entertainment Centre - approval of the first Miranda Fair - campaigning to have the Towra Point area acquired by the Federal Government as a nature reserve for migratory birds.

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- A significant contribution to the Council was through the land project scheme, which, by the development and sale of Council owned land Council was able to finance many of the infrastructure and community facilities achieved during that time. INF036

The location of Woolooware Bay is considered a particularly suitable location to recognise the late Arthur Gietzelt’s achievements as he championed the campaign in the late 1960s against then State and Federal Governments which were planning to build a second airport at Towra Point, Kurnell. Mr Gietzelt successfully campaigned to have the Federal Government acquire Towra Point as a nature reserve for migratory birds.

Appendix A is an aerial diagram showing the location of the facility within Woolooware Bay.

DISCUSSION The request to name the Woolooware Bay Stage 6 lookout as the “Arthur Gietzelt Memorial Lookout” is proposed in recognition of Arthur Gietzelt’s many contributions to the Sutherland Shire, and to address the Council resolution in Mayoral Minute No. 19/13-14.

There is a unique opportunity available with this facility naming proposal to directly link the facility to the legacy of the individual’s achievement. While naming a larger project or building may be appropriate for Mr Gietzelt’s service to the community it would not create the same situational appreciation which a person standing in the shelter gazing upon Towra Point to the north would recognise. Appendix B comprises a set of photographs showcasing the shelter on the Shared Pathway.

The preservation of Towra Point for nature conservation, particularly migratory birds, following the successful community campaign championed by Mr Gietzelt to prevent the second airport in the 1960’s, not only provided a significant environmental benefit but just as importantly maintained a direction of development and community amenity in the eastern part of the Shire which would have been very different with an airport.

It is reported the following international agreements and treaties, protecting Towra Point Nature Reserve:  The Ramsar Convention on Wetlands (Ramsar, Iran 1971), which aims to halt the worldwide loss and degradation of wetlands by conserving them through the application of wise use principles and management systems.  The Japan–Australia Migratory Bird Agreement (JAMBA, 1981), the agreement between the Government of Australia and the Government of Japan for the protection of migratory birds and birds in danger of extinction and their environment.

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 The Convention on the Conservation of Migratory Species of Wild Animals (Bonn, 1983), which - aims to conserve terrestrial, marine and avian migratory species throughout their range.

 The China–Australia Migratory Bird Agreement (CAMBA, 1988), the agreement between the INF036 Government of Australia and the Government of the People's Republic of China for the protection of migratory birds and their environment.  The Republic of Korea–Australia Migratory Bird Agreement (ROKAMBA, 2006), the agreement between the Government of the Republic of Korea and the Government of Australia for the protection of migratory birds.  The Partnership for the Conservation of Migratory Waterbirds and the Sustainable Use of their Habitats in the East Asian–Australasian Flyway (2006). The development of this partnership has been led by the Government of Australia, the Government of Japan, and Wetlands International as an initiative of the World Summit on Sustainable Development. This partnership has succeeded the Asia–Pacific Migratory Waterbird Conservation Strategy 2001–2005 and is responsible for drafting a new Flyway Partnership Action Plan for 2006–2010. The main goal is to conserve species and their habitats through the establishment of networks of appropriately managed and internationally important sites for migratory waterbirds. Source: NSW Environment, Climate Change and Water – Towra Point Nature Reserve Ramsar Site, June 2010

The Woolooware Bay Stage 6 Shared Pathway is already a multi award winning project within months of its completion, and it is being well used and valued by the community.

In relation to risks associated with this naming proposal it is likely that there will be some community opposition to naming a facility after a political figure. It is suggested that the best means to minimise this is to inform the community of the Late Mr Gietzelt’s contribution to the conservation of the area so an understanding of the merit of the site selection can be recognised.

Mr Gietzelt’s community service contribution to the Shire extended beyond his terms as a Councillor and Shire President to his time as a Senator in the Federal Parliament. As part of the Whitlam Government in the early 1970’s Commonwealth funds were provided to purchase Towra Point for nature conservation to remove any further opportunity for development.

In accordance with the Facility Naming policy, the proposal will be subject to community engagement and a further report to Council. Appendix C sets out the procedure for facility naming, and indicates the current stage of the proposal.

RESOURCING STRATEGY IMPLICATIONS Naming of public open space and facilities is an administrative process matter not specifically nominated in Delivery Program or 2018/19 Operational Plan. Implementation of any actions or decision from this report is the responsibility of the Asset Management Services Unit utilising existing resources.

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COMMUNITY ENGAGEMENT - All naming proposals that receive in-principle support from Council are put forward to the community for consultation. In accordance with the “Naming of Public Open Space & Facilities Policy,” the proposal will be on public exhibition for a four (4) week period. The community will be notified of the INF036 proposal through an advertisement in the St George & Sutherland Shire Leader, through temporary signage installed in the reserve, and on Council’s website through the online forum ‘Join the Conversation.’ Per Council policy, the Aboriginal Advisory Committee will also be consulted on the proposed facility name. At the end of the advertising period, Council staff will prepare a report summarising the results of the community consultation for consideration by Council.

STRATEGIC ALIGNMENT Community Strategic Plan Strategy Delivery Program (2017-2021) Deliverables Outcome 1 – A community 1B Develop and implement an Engagement Strategy and Plan informed and engaged in its 1L Advocate and maintain dialogue across all levels of future government and with key stakeholders around issues impacting our community

POLICY AND LEGISLATIVE REQUIREMENTS Council recently adopted a “Naming of Public Open Space & Facilities Policy” at its meeting held 18 June 2018 (Minute No. 281). The new policy has been closely aligned to the policy published by the GNB in May 2017.

In consideration of this proposal to name the lookout “Arthur Gietzelt Memorial Lookout” the name is consistent with principle 4.1.4 of the Naming of Public Open Space & Facilities Policy, which states that: “Names that recognise acts of bravery, community service, and exceptional accomplishment are encouraged for commemorative names.”

CONCLUSION It is not often that an opportunity arises where an award winning Council project can pay site specific recognition to an individual whose efforts contributed to an outstanding international legacy of nature conservation which also protected the residents of the eastern part of the Shire from the amenity issues of a second Airport. The Late Arthur Gietzelt, as can be seen from the Mayoral Minute, oversaw many locally significant infrastructure projects, still enjoyed by the community but the preservation of Towra Point as a nature reserve must be seen as the most significant legacy after almost 50 years.

With regards to the selection of the shelter, Towra Point is picture framed when a person stands in the new shelter and looks north and for this reason it is appropriate to consider naming this shelter in memory of the Late Mr Gietzelt.

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RESPONSIBLE OFFICER - The officer responsible for the preparation of this report is the Manager Asset Management Services, Phillip Mansfield, who can be contacted on 9710 0104. INF036 File Number: 2015/12971

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18 Appendix A Appendix 18

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18 Appendix B Appendix 18

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18 Appendix B Appendix 18

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18 Appendix C Appendix 18

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INF037-18 ACQUISITION OF LAND FOR ROAD WIDENING PURPOSES AT 422 - KINGSWAY CARINGBAH

INF037 Attachments: Appendix A⇩ and Appendix B (under separate cover)

EXECUTIVE SUMMARY

 The area between Sutherland Hospital and the existing commercial centre of Caringbah is being redeveloped to provide high density housing and medical practices (the Medical Precinct).  The intersection of Kingsway and Hinkler Avenue, needs to be improved in order to cater for increased use by commercial vehicles servicing the new precinct.  In order to maintain a satisfactory footpath width following road intersection improvements, it is necessary to acquire approximately five square metres of land from No. 422 Kingsway at the corner of Hinkler Avenue.  Council staff have obtained an independent land valuation and have negotiated satisfactory terms with the owner of No. 422.

REPORT RECOMMENDATION

THAT:

1. Council approve the acquisition of part of Lot 1 in DP 819178, known as No. 422 Kingsway Caringbah, on terms and conditions satisfactory to the General Manger.

2. The General Manager execute any necessary documentation to give effect to this resolution in accordance with Power of Attorney dated 6 July 2016 BK 4710 No. 28.

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PURPOSE - This report seeks approval to the acquisition of five square metres of land at Lot 1 DP819178 being No. 422 Kingsway, Caringbah, at the intersection of Kingsway and Hinkler Avenue, for road widening purposes. INF037

BACKGROUND The Sutherland Shire Local Environment Plan 2015, zones the precinct between Sutherland Hospital and the existing commercial centre of Caringbah, R4 High Density Residential and encourages the establishment of medical practices in the precinct.

Redevelopment in accordance with the LEP will result in an increase in pedestrian traffic and commercial and domestic vehicular traffic within the Precinct.

DISCUSSION Council’s Design Services Unit has prepared designs for upgrading of the intersection of Kingsway and Hinkler Avenue to provide for heavy rigid commercial vehicles turning from the westbound lanes of the Kingsway into Hinkler Avenue, in order to access the Medical Precinct. The intersection upgrade design identified a need to acquire a splay corner from No. 422 Kingsway in order to maintain sufficient footpath width for safe pedestrian movement.

Council’s property officers have negotiated mutually acceptable terms for purchase of the required land.

The land acquisition and the proposed roadworks will be funded from Section 94 contributions made by developers in the Medical precinct. The land acquisition and road works are included in the Draft Delivery Program, the Operating Plan and the 2018-19 Budget.

RESOURCING STRATEGY IMPLICATIONS The Property Services Unit engaged an independent valuer to determine suitable compensation payable to the owner of No. 422 Kingsway. Details of the compensation are provided under separate cover (Appendix B).

Infrastructure improvements including upgrades and new assets are required to cater for growth in population. Section 94 Funding is generated through the development application process to assist with initial capital funding. Capital funding is available within the Project Budget for Project No. 174880 - Taren Point Road Medical Precinct.

Ongoing operational, maintenance and renewal costs must be funded from general revenue.

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COMMUNITY ENGAGEMENT - Community consultation was undertaken on the 26 February 2018 via a letterbox drop and an item in the Sutherland Shire Council webpage. The community was invited to provide comments by email, letter or phone. The period for feedback closed 19 March 2018. INF037

Contact was made with Sutherland Hospital via phone and email regarding proposed works and community consultation.

Council received six responses from the community with the majority of these supporting the upgrades.

Concerns raised by residents centered on the problem of on-street parking. Residents suggested four hour-limited parking within the Precinct. No negative responses were received regarding changes to the kerb alignment at the intersection of Hinkler Avenue and Kingsway or the land acquisition for the splay corner.

STRATEGIC ALIGNMENT (CSP) and Delivery Program.

Community Strategic Plan Strategy Delivery Program (2017-2021) Deliverables 6.3 Provide welcoming, safe and accessible 6B Manage new and existing development within places and spaces that encourage active a robust and effective framework. lifestyles.

POLICY AND LEGISLATIVE REQUIREMENTS There is no existing Council policy that addresses or influences matters relating to land acquisitions for road widening. Council has an Open Space Land Acquisition Policy (Feb 2015). The applicable acquisition principles contained in that policy have been adhered to in dealings with the property owner. Council officers have considered the Land Acquisition (Just Terms Compensation) Act 1991 with respect to the offer of market value for the land proposed to be acquired.

CONCLUSION The acquisition of five square metres of land from No. 422 Kingsway will enable improvements to be made to the intersection of Kingsway and Hinkler Avenue to provide for increased traffic following redevelopment of the precinct accessed via the intersection. Council has offered fair market value to the property owner and the offer has been accepted. The acquisition should proceed on this basis.

RESPONSIBLE OFFICER The officer responsible for the preparation of this Report is the Manager-Traffic and Public Domain Services/Executive Engineer Mario Sherrie who can be contacted on 9710 0503. File Number: 2017/292053

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18 Appendix A Appendix 18

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INF038-18 USAGE OF GEELONG ROAD/GENEVA PLACE RESERVE, ENGADINE -

Attachments: Appendix A,⇩ Appendix B⇩ and Appendix C (under separate cover)

INF038

EXECUTIVE SUMMARY  Bike riding and the construction of informal recreation areas is an activity popular with children and youth, and is a common occurrence in reserves throughout Engadine.  Council has previously resolved to undertake routine maintenance of informal recreation areas at Lantana Road Reserve, Brigalow Place Reserve, and Geelong Road/Geneva Place Reserve in Engadine.  Following the resolution, Councillors and Council staff have received feedback from residents adjoining these reserves, and other reserve users about the impact of bike riding on their amenity.  It is recommended that alternative sites be determined following further consultation between Ward Councillors, stakeholders, and the children currently engaging in bike riding activities.

REPORT RECOMMENDATION

That Council engages with Engadine residents, bike riders and the wider community on the possible use of alternative sites nominated in this report for bike riding activities currently taking place in Geelong Road Reserve/Geneva Place Reserve, Engadine.

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PURPOSE - The purpose of this report is to respond to Mayoral Minute MM015-18 of 18 June:

“That a report be provided to Council in the August round on alternative bike riding sites within INF038 reasonable distance of Geneva Place, Engadine, and that the report includes an engagement plan, consider potential impacts on nearby residents and bushland, and include any potential liability from Council involvement in these types of activities.”

BACKGROUND Council at its meeting held 18 December 2017 resolved a Motion (MOT011-18) in relation to an informal bike track that had been constructed by youth on the northern side of Lantana Road Reserve, Engadine (Minute No: 160). The Notice of Motion was in response to bike riding activities that were, and still are, occurring in an area that had been set aside for bush regeneration work. Following the Notice of Motion Council staff assessed the informal facility at the reserve, and provided a report identifying opportunities to expand and enhance recreational activities at Lantana Road Reserve (INF024-18). The report also outlined the implications of any such expansion on Council’s Operational Plan and Delivery Program.

Council at its meeting of 18 April 2018 considered the report, and resolved to undertake routine maintenance of the informal recreation areas at Lantana Road Reserve, and consult with Council’s Bushcare Unit on ways to enhance the area as a nature and passive recreation location. Council also resolved that Brigalow Place Reserve and Geelong/Geneva Road Reserve in Engadine be maintained in a consistent manner to Lantana Road Reserve (Minute No: 229). Use of these reserves as informal bike riding areas were not included in the assessment outlined in the report.

Following the resolution of 18 April 2018, use of the three sites by local youth increased significantly, with Geelong/Gevena Road Reserve in particular experiencing an upsurge in intensity. Residents adjacent to Geelong/Geneva, as well users of Lantana voiced concerns about public safety, anti-social behaviour, and negative impacts of the activity to the bushland and amenity of the reserves.

In response to the local community feedback, a Business Without Notice Motion was put forward at Council’s meeting of 21 May 2018. In the motion Council resolved that the park at the corner of Geelong Road/Geneva Place Reserve remain in its existing condition to allow youth to continue to ride bikes. The resolution also called for Council to continue consultation with parents to ensure that the park remains a safe place for youth and the wider community to recreation and that Council install appropriate signage to address safety issues and rules for use of the park (Minute No: 266).

Subsequent to the resolution, Council staff carried out a letterbox drop on 24 May 2018 to all residences within a 100m radius from the centre of each of the three reserves. The letter advised that Council would be taking a monitoring approach to try and achieve balance between the different users

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18 of the recreation areas, as well as to assess the impacts of bike riding activities on the reserves. In - response to the resolution, Council staff also implemented safety measures at Geelong/Geneva Road Reserve including the installation of a perimeter fence and regulatory signage. INF038 Notwithstanding the additional measures put in place by Council, residents living in close proximity to Geelong/Geneva Road Reserve raised concerns about the bike riding activities. Local community members organised two resident meetings held on 1 June and 15 June, 2018 to discuss the issue with Councillors and staff. Following the resident meetings, a Mayoral Minute (MM015-18) on the usage of Geelong/Geneva Road Reserve was put forward to the Council meeting of 18 June 2018. Council resolved that a report be prepared on the investigation of additional sites within reasonable distance of Geneva Place which could be capable of providing a bike riding experience for Engadine youth while minimising impacts on nearby residents (Minute No: 273).

DISCUSSION The construction of informal bike tracks and play spaces is a common occurrence in many parks and bushland areas in the Shire and can be found in urban bushland across Australia. The activity is particularly popular with youth in Engadine, and evidence of bike riding was found in many reserves assessed by Council staff.

In the past, Council’s response has been to discourage the construction of bike tracks in bushland areas. The rationale for this response is that tracks and jumps are generally not built to any standard, nor are they regularly inspected for safety. Construction of these tracks may also result in damage to bushland including areas with threatened ecological communities, areas which contain Aboriginal, cultural or geological heritage, riparian areas and/or areas of valuable bushland. Previously, tracks brought to the attention of Council were removed, and measures such as fencing, signage, and mulching implemented to prevent further construction at the site.

Although a relatively simple issue, the activity has caused division within the local community and creates a tension point between two key elements of Council’s Purpose to “create a thriving community of active lives connected to nature.” Informal active and imaginative play is an important contributor to the wellbeing of young people, however, balanced against this is recognising the importance of conserving the natural environment and protecting the work of Bushcare volunteers.

Tolerance of the bike riding sites is a change to Council’s previous operational response to the activity. Following the resolution of 18 June 2018, Council staff have developed a tool to assess the suitability of a location for informal bike riding. The tool, which is an adaptation of Council’s Enterprise Risk Management Framework, evaluates the consequence of allowing the activity against the likelihood that the consequence will occur. The categories included in the tool have been expanded to assess environmental factors, impact of the activity on residents, participant safety, and impact of the activity on existing reserve users. The site assessment tool is attached as Appendix A.

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- Current and Alternative Bike Riding Sites The matrix was used by staff to evaluate the existing sites at Lantana, Geelong/Geneva, and Brigalow, as well as five additional sites at Kingswood Road Oval, Holmlea Place Reserve, Forbes Creek INF038 Reserve, Ferntree Reserve, and Karamarra Road Reserve all in Engadine. It is important to note that in addition to the risk factors, sites were also assessed on less tangible features such as distance from local schools, topography, soil composition, and the availability of water for building jumps. It is recommended that Ward Councillors and Council staff undertake community consultation and workshops on the sites that offer the most potential prior to making any substantial changes to new or existing sites.

RESOURCING STRATEGY IMPLICATIONS The creation of any new assets has to be considered within the context of Council’s current and longer term financial position. Council is faced the challenge of trying to maintain its existing assets in the face of a backlog of infrastructure maintenance. Council’s adopted LTFP, in its business as usual model for the next ten years, relies on diverting new and upgraded infrastructure provision in the first four years to achieve balanced budgets. There is no funding currently allocated in the 2018-2019 Operational Plan for construction and/or maintenance of a purpose-built bike riding facility such as the Ridge BMX Track, in Engadine.

Community consultation and engagement can be carried out by Council staff using existing resources. If new sites are nominated, it is estimated that between $3,000 and $10,000 per site may be required to carry out essential fencing and signage works. The funding needed to support new sites is not currently allowed for in Council’s Long Term Financial Plan or current Operational Plan.

COMMUNITY ENGAGEMENT Council has received feedback both in support of, and in opposition to, the Engadine bike tracks through a number of communication channels, including social media, phone calls, direct correspondence, local print media, and face-to-face resident meetings. It is clear from the contrasting responses that there are risks in taking an exclusive approach to either position. On one hand, permitting uncontrolled use of reserves for bike riding will result in substantial pushback from impacted stakeholders. On the other, the destruction of all informal bike tracks will trigger negative perception as Council will be seen by the community to be preventing active play by children. From the responses received there does appear to be appetite within the community for the activity to continue in appropriate locations, and within defined parameters.

One of the most important stakeholder groups for buy-in to any existing or proposed sites are the young bike riders themselves. From an informal on-site meeting that was held between Council staff and the riders, the children demonstrated a willingness to engage in conversation about the activity. The majority of the riders interviewed are young boys between the ages of 11-14 years. Most of them

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18 attend local primary schools, and for some this is their only outdoor “sport” activity. The boys were - enthusiastic about building the jumps themselves, and were prepared to ride as far as Heathcote to access “good sites.” When asked why they didn’t just use the new pump track at Barden Ridge, the boys advised that while it was “awesome” they weren’t allowed to ride that far, it was too difficult to INF038 access via public transport, and that they could only go when a parent was available to take them. The boys confirmed that they ride their bikes almost every day after school and on most weekends. The boys also advised that they use Instagram to organise meet ups and discuss sites. When asked if they would be willing to attend a meeting about bike riding in the future, all agreed that they would be happy to come.

When considering how to engage with the youth, Council staff reached out to other organisations within the Engadine community. The Principal of Marton Public School was contacted, and confirmed his support for holding a meeting/workshop at the school with young riders and their parents. Engadine Youth Services (EDYS) also offered their support, and were willing to attend the meeting/workshop at the school, and any on-site meeting with youth that Council may have.

Council staff have prepared a Community Stakeholder Engagement Plan which is included in this report as Appendix B. It is recommended that alternative sites be considered following further consultation between Ward Councillors, stakeholders, and the youth currently participating in bike riding activities.

STRATEGIC ALIGNMENT The activity supports Council’s purpose to create “a thriving community of active lives connected to nature,” and the strategies and actions within the Delivery Program as shown in the table below. Community Strategic Plan Delivery Program (2017-2021) Deliverables Outcome 1: A community 1B Develop and implement an Engagement Strategy and Plan informed and engaged in its Advocate and maintain dialogue across all levels of future 1L government and with key stakeholders around issues impacting our community. Outcome 3: A caring and Develop and implement plans to facilitate healthy, supportive community 3A connected, caring, inclusive, resilient and liveable communities Outcome 6: A liveable place Develop and implement an Open Space Leisure and 6F with a high quality of life Recreation Strategy and Plan

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POLICY AND LEGISLATIVE REQUIREMENTS - Plans of Management Council’s current generic Plan of Management for Parks is silent on whether this activity should be allowed in open space. It is likely that Council’s strategic position on open space management will INF038 recognise the value of activities that provide opportunities for “risky play” within defined parameters as being an acceptable use of open space.

Legal/Liability Advice The resolution of 18 June 2018 called for this report to include any potential liability from Council involvement in bike riding activities. Council staff have previously sought legal advice on the matter from Mills Oakley, a legal consultant to Council. In March 2018, Mills Oakley prepared advice in response to a brief prepared by Council’s Governance, Risk & Compliance Unit on the issue. The advice is provided in Appendix C as a confidential attachment.

CONCLUSION The construction of informal bike tracks by local youth in Engadine is fairly common, and these facilities are prevalent in reserves throughout the Shire and in other local government areas. The activity is in line with Council’s purpose and values, and provides a number of benefits to local children. However; these benefits must be balanced against the amenity of nearby residents, the needs of other reserve users, and Council’s obligation to maintain and protect the environment. Council should passively permit the activity to continue in nominated areas, but within defined parameters. In line with legal advice, Council should not construct or standardise the informal facilities, but could install signage to alert users to the inherent risks of bike riding. The known informal facilities should be periodically monitored and removed if construction and use becomes excessive or unreasonable. Further consultation with appropriate stakeholders, including local residents and bike riders is recommended prior to making significant changes to existing sites or encouraging the use of new areas. Any new sites should be implemented in a low key manner to avoid unreasonable intensity.

RESPONSIBLE OFFICER The officer responsible for the preparation of this Report is the Manager Asset Management Services, Phillip Mansfield, who can be contacted on 9710 0104.

File Number: 2018/294926

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Appendix A Appendix

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18 Appendix B Appendix 18

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18 Appendix B Appendix 18

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INF039-18 OPEN SPACE NAMING PROPOSAL - GREENHILLS BEACH ESTATE -

Attachments: Appendix A,⇩ Appendix B⇩ and Appendix C⇩

INF039

EXECUTIVE SUMMARY  Council has previously resolved to endorse the name “Don Dobie Reserve” for the land located at 422 Captain Cook Drive, Greenhills Beach after the late the Hon. James Donald Mathieson “Don” Dobie.  A formal submission on the name was made to the Geographical Names Board (GNB), who considered the proposal at their March 2018 Board Meeting and endorsed the name for the purposes of community feedback.  The most recent advice from the GNB relating to the notification period was not supportive of the name change. Fourteen community submissions were received objecting to the name and one submission supporting the name “Don Dobie Reserve”.  The Board has referred the proposal back to Council.  Based on GNB advice it is recommended that the “Don Dobie Reserve” naming proposal be discontinued, and that a proposal to name the lookout facility at Wanda Beach “Don Dobie Memorial Lookout” be endorsed in-principle for facility naming action under the Naming of Public Open Space & Facilities Policy.

REPORT RECOMMENDATION

THAT:

1. That based on advice from the NSW Geographical Names Board the proposal to name the land located at 422 Captain Cook Drive, Greenhills Beach, “Don Dobie Reserve” be discontinued.

2. The proposal to name the lookout located at Wanda Beach, “Don Dobie Memorial Lookout” be endorsed in-principle and actioned for facility naming in accordance with Naming of Public Open Space & Facilities Policy.

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PURPOSE - To advise Council of the outcome of the advice from the GNB relating to the proposal to name the community land located at 422 Captain Cook Drive, Greenhills Beach “Don Dobie Reserve.” INF039 BACKGROUND Council, at its meeting held 4 March 2013 (Mayoral Minute No. 28/12-13), resolved that the new park within the Greenhills Beach Estate should be named in honour of The Hon. Don Dobie, and that correspondence be forwarded to the Geographical Names Board of NSW (GNB) to seek permission to commence the process.

The GNB approved the name for advertising, and advertised the proposal in July 2013 to which a number of objections were received. Council subsequently considered this matter on 16 September 2013 and resolved to endorse the previous decision to name the reserve after Mr Dobie (Minute No. 258). The GNB provided further correspondence that it was not satisfied that the community supported the proposal, and provided advice and options for Council to consider enabling the matter to be progressed.

Council again considered the matter at its meeting held 18 April 2016 and resolved that further community consultation be undertaken regarding the proposal to name the park located in the Greenhills Beach Estate after Don Dobie (Minute No. 459). Following the Council resolution, council staff undertook community consultation on the proposal, and prepared a report on the results of the consultation for consideration by Council at its meeting held 18 December 2017. Council resolved to endorse its previous decision that The Greenhills Beach Estate park located at 422 Captain Cook Drive be named Don Dobie Reserve (Minute No. 149).

Following the resolution, Council staff prepared a formal submission to the GNB on the proposal. The name was considered at the GNB Board Meeting held 13 March 2018 and approved for advertising. Following advertisement by the GNB, on 28 May 2018 council staff were advised that a number of objections were received during the consultation period. Additional details can be found in ‘Community Consultation’ section of the report. The GNB has referred the proposal back to Council for consideration.

Attached as Appendix A is the Naming Procedure Process Map indicating the current stage of the proposal.

DISCUSSION Council has been attempting to progress the “Don Dobie Reserve” naming proposal for a number of years. Consultation conducted by both the GNB and Council has indicated that there is little community support for the proposed name. The GNB has legislated authority for the formal adoption of new place names and will not adopt a name that has strong community opposition.

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For this reason, it is recommended that the proposal to name the land located at 422 Captain Cook - Drive, Greenhills Beach, “Don Dobie Reserve” be discontinued, and an alternative to honour Mr Dobie be considered. INF039 While place names require formal approval by the GNB, names of public facilities do not. Public facilities are defined as any Council owned or managed facilities such as buildings, boardwalks, gardens, ovals, etc. The naming of public facilities provides Council with the opportunity to recognise prominent citizens, and enrich the culture and heritage of the Shire. Naming a public facility after Mr Dobie may provide a suitable alternative to recognise and commemorate his public service. The process for naming a public facility is set out in Appendix B.

The Hon. James Donald (Don) Mathieson Dobie was a member of the House of Representatives for the division of Hughes from 1966 to 1969, and for the division of Cook from 1969 to 1972 and 1975 to 1996. In his obituary, Mr Dobie was described as being “one of the most unfailingly conscientious local members that you could ever find” who had a “special affinity with the surf lifesaving movement” (Parliamentary Debates House of Representatives, 2 December 1996, p 7405). In consideration of his service to the people of the Sutherland Shire, and deep connection to Cronulla in particular, it is fitting that the lookout facility at Wanda Beach be named “Don Dobie Memorial Lookout.” An aerial map and two photos of the Wanda Beach lookout facility are included in this report as Appendix C.

COMMUNITY ENGAGEMENT Following the Council resolution of April 2016, council staff undertook community consultation on the name. The proposal was on public exhibition for a four (4) week period, from 5 July to 2 August 2017. The community was notified of the proposal through an advertisement that ran in the St George & Sutherland Shire Leader on 5 July 2017, through temporary signage installed in the reserve, and on Council’s website through the online forum ‘Join the Conversation.’

During the consultation period, several responses were received in opposition to the proposal. No submission expressed support for the proposal. In making their objections, all respondents expressed a preference for either an Aboriginal name, or name reflecting the natural environment to be adopted for the reserve. The results of Council’s community consultation were submitted to the GNB as a required component of the formal submission.

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Council, at its meeting on 19 June 2017 also resolved that The Aboriginal Advisory Committee be - consulted on all proposed names of parks. A request for comments from the Aboriginal Advisory Committee on the name “Don Dobie Reserve” was issued 29 June 2017, to which no responses were received. A follow up request for comment was issued on 18 September 2017. At the time of writing, INF039 no comments have been received from the Aboriginal Advisory Committee in relation to the proposal.

The GNB carries out its own community consultation prior to adopting a new place name. The GNB advertised the “Don Dobie Reserve” naming proposal in the St George and Sutherland Shire Leader on Wednesday, 18 April 2018. The consultation was open for a four (4) week period, with the final date for submissions being Friday, 18 May 2018. Council was notified of the GNB’s intent to advertise via a Councillor Bulletin published on Friday, 13 April 2018.

During the consultation period, the GNB received a total of 15 independent submissions in response to the proposal; one (1) in support and 14 objections. In their submissions, opponents of the proposal expressed a preference for either an Indigenous name, a name reflecting native flora or fauna, or a name recognising the contributions of local conservationists.

The response from the supporter of the proposal is set out below:

“Don Dobie was a well-known figure in Sutherland Shire and in government and deserves to have the Greenhills Reserve named after him in recognition of his local services.”

Two excerpts from the responses submitted by objectors to the proposal include the following:

“All the streets are named after famous beaches or shore birds which are found in this area. The houses commenced construction in 2013 and are still being built. It [the reserve] is locally called the Greenhills Boardwalk Reserve or Greenhills Lakeside Reserve. I see no reason why we cannot continue to call it Greenhills Lakeside Reserve as everyone known where it is. Naming this reserve after Don Dobie is of no help in locating the reserve, not is it a name the local residents would want to use. This reserve is about nature and wildlife and not politics . . .” and; “I don’t believe in naming public spaces after politicians. There are much more fitting indigenous names for reserves. Otherwise, I’m sure that there are a multitude of native flora and fauna that the reserve could be named for.”

Per GNB policy, in consideration of the community opposition to the place name, the GNB has referred the proposal back to Council. Subsequent to the receipt of advice from the GNB a telephone call was made to the Board on process going forward. It is clear that If Council pursues this naming request via the GNB its final decision would be heavily influenced by submissions received.

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- STRATEGIC ALIGNMENT Community Strategic Plan Strategy Delivery Program (2017-2021) Deliverables

Outcome 1 – A community 1B Develop and implement an Engagement Strategy and Plan INF039 informed and engaged in its 1L Advocate and maintain dialogue across all levels of future government and with key stakeholders around issues impacting our community

POLICY AND LEGISLATIVE REQUIREMENTS Under the Geographical Names Act 1966, the Geographical Names Board (GNB) has statutory responsibility to establish, update, preserve, and publicise place naming in New South Wales. In May 2017 the GNB published a detailed policy and procedure for the selection of place names that is consistent with national and international best practice (ISSN: 2206-6373 Online). All place naming proposals are evaluated against this policy.

Council is responsible for assessing requests for place names received from staff, Councillors, and the community. For names that are endorsed by Council, Council staff prepare formal place name proposals for submission to the GNB. Council recently adopted a “Naming of Public Open Space & Facilities Policy” at its meeting held 18 June 2018 (Minute No. 281). The new policy has been closely aligned to the policy published by the GNB in May 2017.

In consideration of this proposal to name the lookout “Don Dobie Memorial Lookout” the name is consistent with principle 4.1.4 of the Naming of Public Open Space & Facilities Policy, which states that: “Names that recognise acts of bravery, community service, and exceptional accomplishment are encouraged for commemorative names.”

The approach taken in the recommendation of this report is also consistent with the facility naming report INF036-18 to recognise the late Arthur Gietzelt which is also under consideration by the Committee at this time.

CONCLUSION Consultation conducted by both the GNB and Council has indicated that there is very little community support for the proposal to name the reserve at Greenhills Beach “Don Dobie Reserve.” In order to resolve the matter it is recommended that the reserve naming proposal be deferred, and that the lookout facility at Wanda Beach be named “Don Dobie Memorial Lookout.” Naming of this public facility is consistent with GNB policy and Council’s recently adopted “Naming of Public Open Space & Facilities Policy.” Naming of the lookout will provide Council with the opportunity to recognise the service of Mr Dobie to the Sutherland Shire while also demonstrating its responsiveness to the community.

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RESPONSIBLE OFFICER - The officer responsible for the preparation of this report is the Manager Asset Management Services, Phillip Mansfield, who can be contacted on 9710-0104. INF039 File Number: 2017/278523

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18 Appendix A Appendix 18

- INF039

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18 Appendix A Appendix 18

- INF039

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18 Appendix B Appendix 18

- INF039

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18 Appendix C Appendix 18

- INF039

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18 Appendix C Appendix 18

- INF039

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INF040-18 PROPOSAL TO CHANGE RESERVE NAME FROM HAWKESBURY - PARK TO "JAMES GOYEN RESERVE"

INF040 Attachments: Appendix A⇩

EXECUTIVE SUMMARY  Council has previously resolved to consider changing the name of Hawkesbury Park located at 1R Moruya Avenue, Sylvania Waters to “James Goyen Reserve” in honour of late local resident James Goyen.  A formal submission on the name was made to the Geographical Names Board (GNB), which considered the proposal at their March 2018 Board Meeting and approved the name for advertising.  Following advice from the GNB that the community during the advertising period was not supportive of the name change the proposal has been sent back to Council.  This report recommends that the established name for Hawkesbury Park be retained, and that proponent of the name change be advised of the feedback received from the GNB.

REPORT RECOMMENDATION

THAT:

1. The established name for Hawkesbury Park be retained.

2. The proponent of the name change be so advised.

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PURPOSE - To advise Council of the outcome of the submission made to the GNB on the proposal to change the name of Hawkesbury Park to “James Goyen Reserve.” INF040 BACKGROUND Council it its meeting of 20 April 2015 considered a report which set out a proposal to change the name of Hawkesbury Park located in Sylvania Waters to “James Goyen Reserve”. Council resolved to provide in-principle support for the proposal and undertake community consultation (Minute No. 749). The original community consultation process resulted in three residents in opposition to the proposal and none in support of the proposal. As an outcome, at its meeting on 18 April 2016, Council resolved to retain the name Hawkesbury Park for the reserve, and notify the requester of the proposal of Council’s decision (Minute No. 457).

As a result of error which was previously reported, Council at its meeting on 17 July 2017 resolved to undertake additional community consultation (Minute No. 16). Community consultation was carried out by Council staff, and a report on the outcome of the consultation was considered by Council at its meeting of 18 December 2018. Council resolved that Hawkesbury Park, Sylvania Waters be renamed to James Goyen Reserve (Minute No. 148).

Following the resolution, council staff prepared a formal submission to the GNB on the proposal. The name was considered at the GNB Board Meeting held 13 March 2018 and approved for advertising. Following advertisement by the GNB, on 28 May 2018 council staff were advised that a number of objections were received during the consultation period. In response to community opposition to the name change, the GNB has referred the proposal back to Council.

Attached as Appendix A is the Naming Procedure Process Map indicating the current stage of the proposal.

DISCUSSION The existing name for the community reserve at 1R Moruya Avenue, Sylvania Waters is Hawkesbury Park. This is an assigned place name that was formally gazetted in 1985. The GNB has previously rejected names proposed for public open space on the basis that “an existing long standing Geographical Name had previously been adopted and that alteration of a long-established name should be avoided.” The Board’s own policy states that “Names chosen for reserves are expected to be enduring, and the renaming of these features is confusing and disruptive and is discouraged. If the renaming of a reserve is proposed, evidence of community support for the name change must be provided. The GNB will then evaluate the merits of the proposal before making a decision.” Given that Hawkesbury Park has been a gazetted place name for more than 30 years, and that consultation has demonstrated that the community does not support a name change, the “James Goyen Reserve”

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18 proposal has not met the required criteria set out by the GNB. For these reasons, it is recommended - that the name Hawkesbury Park be retained.

RESOURCING STRATEGY IMPLICATIONS INF040 Naming of public open space and facilities is an administrative process matter not specifically nominated in Delivery Program or 2018/19 Operational Plan. Implementation of any actions or decision from this report is the responsibility of the Asset Management Services Unit utilising existing resources.

COMMUNITY ENGAGEMENT At its meeting on 18 July 2017, Council resolved to undertake community consultation in respect to a proposal to rename ‘Hawkesbury Park’ to ‘James Goyen Reserve.’ Following the Council resolution, staff undertook community consultation with the proposal being on public exhibition for a four (4) week period, from 2 August to 30 August 2017. The community was notified of the proposal through an advertisement that ran in the St George & Sutherland Shire Leader on 2 August 2017, through temporary signage installed in the reserve and on Council’s website through the online forum ‘Join the Conversation’. During the consultation period, 18 responses were received; 14 in support of, and four in opposition to the proposal. The results of Council’s community consultation were provided to the GNB as a required component of the formal submission.

Council, at its meeting on 19 June 2017 also resolved that The Aboriginal Advisory Committee be consulted on all proposed names of parks. A request for comments from the Aboriginal Advisory Committee was issued on 18/09/2017. At the time of writing, no response has been received from the Aboriginal Advisory Committee.

The GNB carries out its own community consultation prior to adopting a new place name. The GNB advertised the “James Goyen Reserve” naming proposal in the St George and Sutherland Shire Leader on Wednesday, 18 April 2018. The consultation was open for a four (4) week period, with the final date for submissions being Friday, 18 May 2018. Council was notified of the GNB’s intent to advertise via a Councillor Bulletin published on Friday, 13 April 2018.

During the consultation period, the GNB received six independent submissions with no respondent supporting the proposal. In their submissions, opponents expressed a preference for the existing name to be retained, a name associated with an outstanding feature of the area, or a preference for a name connected to local flora or fauna.

Excerpts from submissions opposed to the proposal include the following;

“I believe that naming public places after community members should in some way be based on the wish to honour a person’s outstanding contribution to society. I consider that founding a

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suburb is not really a public service and I have no doubt Mr Goyen was financially rewarded - well in his time.” And; “James Goyen profited from reclaiming land which future generations of Shire rate payers (not INF040 just those who live in Sylvania Waters) will continue to pay to keep it out of the water.”

Per GNB policy, as a result of the community opposition to the name change, the GNB has referred the proposal back to Council. Based on advice received and the application of existing GNB policy outlined below there is little utility with proceeding with application further.

Council is responsible for assessing requests for place names, and for making formal submissions to the GNB. Council recently adopted a “Naming of Public Open Space & Facilities Policy” at its meeting held 18 June 2018 (Minute No. 281). The new policy and procedure have been closely aligned to the policy published by the GNB, and section 4.1.5 of Council’s policy also discourages changes to long established place names.

CONCLUSION Hawkesbury Park has been a gazetted place name since 1985. Consultation conducted by both the GNB and Council has indicated that there is not sufficient community support to change the long standing name of the park to “James Goyen Reserve.” It is recommended that the name Hawkesbury Park be retained, and that the proponent of the name change be advised of the decision by Council and the GNB.

RESPONSIBLE OFFICER The officer responsible for the preparation of this report is Manager Asset Management Services, Phillip Mansfield, who can be contacted on 9710 0104.

File Number: 2015/65496

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18 Appendix A Appendix 18

- INF040

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18 Appendix A Appendix 18

- INF040

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INF041-18 PERFORMANCE OF DOMESTIC WASTE SERVICES 2017/18 -

Attachments: Appendix A⇩

INF041

EXECUTIVE SUMMARY  Sutherland Shire Council’s Domestic Waste Service provides a highly valued service to 84,560 residential properties at a lower cost to other comparable Councils.  A total of 102,773 tonnes of material was collected with over 51,000 tonnes being recycled.  The total waste generated per capita has reduced by 4.1% over the last ten (10) years.  Sutherland Council’s current diversion from landfill is 50%. The NSW State Government has set a target of 75% diversion from landfill by 2022. A 75% diversion from landfill will be possible if an Alternate Waste Technology (AWT) or Energy from Waste (EfW) solution can be found.  Increased targeted education programmes will assist in reducing an estimated 12% of material in the garbage (red lid) that can be recycled.  Council remains committed to operating a Community Recycling Centre. Several meeting and numerous exchanges of correspondence have taken place with NSW Environment Protection Agency (NSW EPA) and Southern Sydney Regional Organisation of Councils (SSROC) over the last six months. Negotiations with the NSW EPA and SSROC are continuing on a more affordable funding model to operate.

REPORT RECOMMENDATION

THAT:

1. Council receives and notes Council’s domestic waste diversion in 2017/18 was 50%.

2. A further report on the final outcome of the negotiations with the NSW EPA and SSROC be provided to Council.

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PURPOSE - This report provides the 2017/18 information on Sutherland Shire Council’s domestic waste diversion from landfill against the NSW Government target of 75% for all NSW Council 2022 and is a report back on the negotiations with NSW EPA and SSROC to seek a more affordable funding model for the INF041 construction and ongoing operations of a Community Recycling Centre.

BACKGROUND The NSW State Government has set a State landfill diversion target of 75% to be reached by June 30, 2022. Sutherland Council’s overall landfill diversion rate has been stable for the last 5 years and is currently at 50%. The 75% diversion target will continue to be a challenge for Sutherland Shire Council without the use of an Alternative Waste Technology facility to treat the material in the garbage stream (red lid). https://www.epa.nsw.gov.au/publications/wastestrategy/140876-warr-strategy-14-21

Sutherland Shire Council provided 84,560 domestic waste services to residents in the Sutherland Shire Council Local Government Area in 2017. Total waste generation (garbage, green waste, recycling & clean-up) has remained constant for a number of years with an increase of less than one percent (0.9% or 880 tonnes) since 2007. It is pleasing to report that when considering the increase in growth across the shire this has actually translated to a 4.1% reduction in waste per capita over the last ten (10) years.

DISCUSSION A challenge for Council in managing waste in recent years has been to keep pace with the rapid change in the waste management sector, the China Sword policy (import ban on recycled plastics) has created a market shift that is still not yet fully known. Increasing community awareness to recycle and reduce the amount of plastics in our environment has the waste sector accessing new initiatives for Alternate Waste Disposal and Energy from Waste technology with increased waste education and enforcement.

The Waste Policy and education programmes play a significant role in changing community behaviour. The initiative to introduce Waste Technical Officers to develop technical solutions as well as a hands- on targeted education will improve Council’s waste education program to our community.

Advance Waste Technology Advanced Waste Technology (AWT) is the generic term used for waste and resource recovery operations that are deemed to be “alternative” to disposal of wastes at conventional putrescible landfills.

As part of Councils joint VPA agreement with Suez, Suez has committed $90M in funding to build and operate such a facility on its site located at Lucas Heights Resource Recovery Park (LHRRP). In order for the AWT to be built, a minimum 200,000 tonnes is required to make the facility viable. Council

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18 currently landfills approximately 52,000 tonnes of garbage waste which would constitute 25% of the - required 200,000 tonnes so Suez would require a commitment from at least 3 other major Councils for

this to become a reality. INF041 Depending on the AWT adopted up to 60% of the garbage waste would be recovered with the remaining 40% being disposed at the landfill. If an AWT was constructed and Council was able to contribute 52,000 tonnes to it, it is estimated the Council could achieve a 73% diversion. The remaining 2% could be achieved from additional recovery from the household clean up service.

Until such time that an AWT facility is built at the Lucas Heights Resource Recovery Park, Council will continue to explore other avenues as and when its waste disposal contracts come up for renegotiation.

Community Recycling Centre EPA Negotiations on Funding Model Council resolved in December 2017 that; 1. Council advises NSW EPA that it no longer wishes to proceed with the construction of the Community Recycling Centre as detailed due to the current funding arrangements, restrictions and limitations.

2. Council advises NSW EPA that it wishes to enter into discussions with NSW EPA to seek an improved funding model for Community Recycling Centres and possibly in partnership with other SSROC Councils.

3. That a further report on this process be provided to this Council within seven months as to the progress of these discussions prior to any decision being made.

The following actions have occurred;  17 January 2018 - EPA advised of Council Resolution  7 March 2018 - Meeting with EPA – EPA agreed to provide response after reviewing council report and operating cost estimates.  7 June 2018 – Meeting with EPA to discuss improved funding model and SSROC Council participation. EPA agreed to provide further information on improved operating cost models and reduced Capital expenditure options based on other CRCs’ that are operating.  28 June 2018 – Council emailed SSROC Waste Managers to meet and work on an improved funding model.  11 July 2018 – Meeting of SSROC Waste Managers (Woollahra, Bayside, Georges River, Canterbury Bankstown, Randwick, and Sutherland). Improved funding model distributed to Councils for discussion with General Managers.

Negotiations are ongoing; Council continues to be committed to operating a Community Recycling Centre when the NSW EPA provides an improved funding model.

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Strategic Domestic Waste Initiatives - Sutherland Shire council is working on a number of initiatives to optimise the delivery of it Waste Service and to Maximise Waste Avoidance and Resource Recovery. This includes ongoing review of waste collection practices, services offered to residents and consideration of opportunities to INF041 implement new waste minimisation initiatives.

An example of a recently delivered strategic initiative has been the review and update of waste management development requirements for multi-unit dwellings. In conjunction with Council’s development assessment staff, Waste Services recently developed and implemented a new specification for waste management in Multi-Unit Dwellings. This project has provided greater clarity for developers and in time will see improved waste collection services and resource recovery outcomes from new developments.

Waste Services staff are currently updating the Waste Management Strategy for 2019-2024. This plan aligns with the strategy outlined in the Community Strategic Plan and provides additional context and detail on the proposed actions required to meet actions outlined in the Operations Plan.

RESOURCING STRATEGY IMPLICATIONS Domestic Waste Collection Services are funded by the Domestic Waste Management Charge under Section 496 Local Government Act 1993. Sutherland Shire Council’s domestic waste management charge has remained at $456.30 since 2014/15 and will remain at $456.30 again in 2018/19. The graph below shows the comparative domestic waste management charge for neighbouring Council areas.

2018/19 Domestic Waste Management Charge

600 528 568 495 507 509 520

500 456 465

400 300

200 $Dollars 100 Charge 0

The 10 year long term financial plan has been developed taking in consideration potential market fluctuations and industry trends this includes the establishment of the domestic waste reserve.

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STRATEGIC ALIGNMENT -

Community Strategic Plan Strategy Delivery Program (2017-2021) Deliverables

2.1 Effectively manage and conserve our 2E Review, revise, and implement the Waste INF041 resources. Management Policy and Strategy. 2E.01 Develop waste education program

POLICY AND LEGISLATIVE REQUIREMENTS NSW Waste Avoidance and Resource Recovery Act (WARR) 2001 NSW Waste Avoidance and Resource Recovery Strategy 2014-2021 NSW Local Government Act 1993 Sutherland Shire Council Local Waste Management Plan

CONCLUSION Sutherland Shire Council’s Waste Services Unit services approximately 200,000 domestic mobile garbage bins weekly and attends to approximately 26,000 customer requests each year. Council’s domestic waste management charge is very competitive when compared to neighbouring council areas has a modern and reliable fleet of vehicles and staffing resources to ensure service delivery expectations are met to the highest of standards.

The 75% diversion from landfill is achievable if a suitable AWT facility is constructed at the Lucas Heights Resource Recovery Park.

A strong challenge for Council in managing waste in recent years has been to keep pace with the rapid change in the nature of waste itself, the China Sword policy (China’s import ban on mixed plastics for recycling) as well as increasing the awareness of the impacts of poor waste practices and meeting community demands for safer and more sustainable and effective management options. These challenges are being addressed via accessing new initiatives of Alternate Waste Disposal and Energy from Waste technology, Waste Education, Enforcement and Policy and the soon to be appointed Technical Officers who will have a hands-on role in better educating our community.

Despite these challenges, Council is in a very strong financial position to bear changes in the market as and when they arise.

RESPONSIBLE OFFICER The officer responsible for the preparation of this Report is the Group Manager Operational Services, Mark Wood who can be contacted on 9710 5876 and Manager Waste Services, Hans Kludass on 8536 2221.

File Number: 2015/227642

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SUPPLEMENTARY WASTE INFORMATION

The Domestic Waste Service is comprised of four core services; Garbage (red lid), Green Waste (Green lid), Recycling (yellow lid) and Household clean up (pre-booked). This service is provided to

84,560 properties and over 227,000 residents in the Sutherland Shire Local Government Area. The 18 Appendix A Appendix 18 Waste Services Unit has comprehensive data on the domestic waste services dating back to 2007. -

Total Domestic Waste Stream INF041 The total domestic waste stream comprises four waste streams - garbage, recycling, greenwaste and clean-up. The graph and table below show the four streams in combination since 2007.

2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 Garbage 41,839 40,121 40,834 41,483 42,691 42,259 39,488 43,649 43,768 42,450 41,896 Cleanup 8,096 8,315 8,797 9,205 9,775 8,286 9,086 9,579 9,010 10,150 10,883 Greenwaste 23,320 24,666 23,872 25,705 29,277 26,585 26,156 27,563 30,626 28,682 26,144 Recycling 28,638 28,142 28,833 28,573 27,253 26,700 26,454 23,945 25,341 24,557 23,850

Total Tonnage 101,893 101,244 102,336 104,966 108,996 103,830 101,184 104,736 108,745 105,839 102,773

Domestic Garbage The domestic garbage tonnages collected between 2007 and 2017 have remained stable over the last ten years despite an increase in the number of almost 8000 waste collections services. This is partly attributed to the efforts of the community to reduce and recycle and Council’s ongoing Waste Education programmes. Domestic garbage tonnages have increased by 0.13% or 47 tonnes between 2007 and 2017. Waste audits undertaken in 2015 estimate a further 12% (5,000 t) could be removed from this waste stream if all recyclable material was removed.

2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 Garbage 41,839 40,121 40,834 41,483 42,691 42,259 44,232 43,649 43,768 42,450 41,896

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Domestic Recycling

The table below shows the domestic recycling tonnages collected between 2007 and 2017. The decrease in recycling tonnage can be attributed to the decline in paper and cardboard recycling and

the light weighting of containers by food manufacturers. The introduction of the Container Deposit 18 Appendix A Appendix 18 Scheme (CDS) in December 2017 is also expected to contribute to the decline in recycling tonnages - as more and more residents cash in their 10c eligible containers at deposit vending machines located

throughout the Shire. INF041

2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 Recycling 28,638 28,142 28,833 28,573 27,253 26,700 26,454 23,945 25,341 24,557 23,850

Domestic Garden Waste The table below shows the domestic garden waste tonnages collected between 2007 and 2017. The increase in domestic garden waste since 2007 is due to the increase in Domestic Waste Services and the increase in green waste bins to properties in bushfire prone areas. Seasonal variations are also evident with due to warm and wetter or hot and dryer summers. Domestic garden waste tonnages have increased by 10% (2,824 tonnes) on average between 2007 and 2017. All of the Green waste collected is recycled at the Lucas Height Resource Recovery Park.

2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18

Greenwaste 23,320 24,666 23,872 25,705 29,277 26,585 26,156 27,563 30,626 28,682 26,144

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Pre-booked Clean-Up Sutherland Shire Council provides its residents with a Pre-booked Household Clean-Up Service. Residents can use this service for unwanted items that don’t fit into normal bins and premises are entitled to two collections each year. There has been a 20% increase in utilisation of this service

since the introduction of the Clean-Up service in July 2013 indicating the popularity of this service. 18 Appendix A Appendix 18 Approximately 75% of all bookings are made online with the balance being organised via phone or in - person at the Customer Service Centre.

2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 INF041 Cleanup 8,096 8,315 8,797 9,205 9,775 8,286 9,086 9,579 9,010 10,150 10,883

Recycling Initiatives

Mattress Recycling: Since 2009, Sutherland Shire Council has recycled mattresses collected from the domestic clean-up stream as well as illegally dumped rubbish stream. Over 14,000 mattresses are collected each year. As each mattress equates to 0.7m3, Sutherland Shire Council diverted over 9,800m3 of materials from landfill in 2017/18.

E-Waste: Waste from obsolete electronic goods, or “e-waste”, is one of the fastest growing waste types within the waste stream. Since 2004 Sutherland Shire Council has organised two E-Waste Collection Days (electronic waste) per annum to collect and recycle electronic items such as televisions, computers and kitchen appliances from our residents. The graph below depicts the past 5 years of events. In 2017 Sutherland Shire Council diverted a total of 122 tonnes of e-waste from

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landfill.

18 Appendix A Appendix 18

- INF041

Waste Education Council conducts a number of Waste Education programs across the community for residents who want to learn about how they can reduce and recycle their waste. A new initiative will be to harness the knowledge of the waste collection staff to identify areas where they see high contamination in the bins they collect. It is hoped this initiative will assist to reduce the 12% of recyclables that are present in the garbage (red lid) stream.

The Waste Wise workshops program provides waste education direct to the community. The aim of these workshops is to encourage residents to be more aware of their waste generation and to provide them with the skills and knowledge to adopt more sustainable behaviours. Workshop topics include:

 Composting and worm farming  Productive Organic Farming  Chook Keeping  DIY Compost Accelerator (Bokashi)  Balcony and Small Space Productive Gardening  Watch Your Waste Workshop.

Waste Services have also partnered to with Council’s libraries to deliver waste workshops as part of the ongoing libraries activity program.

In addition to the workshop program waste also actively promotes waste minimisation on social media through initiatives such as Waste Wise Wednesdays, and through traditional media channels such as the Waste Information booklet.

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Shire Infrastructure Committee 6 August 2018

Customer Requests The Micromex community satisfaction ranked Council’s Domestic Waste Service as high importance (4.72) and high satisfaction (4.03). Council collects over 200,000 bins per week and receives on average 490 customer requests per week. 43% (211) of these are for bin repairs or replacements with

the remaining requests being shared between missed services, new/additional services. The graph 18 Appendix A Appendix 18 below shows the total number of customer requests that have been received by the Waste Services - Unit over the past 3 years. The reduction in customer requests has been attributed to reduction in the

number of missed services this has been an area where the collection staff have been able to advise INF041 residents on the best place to present their bins for collection. The customer requests completed within the service standard times was 91% for 2017/18. The Waste Services Unit received approximately 30% of all customer requests for Sutherland Shire Council in 2017/18.

Page 52 Shire Infrastructure Committee 6 August 2018

CONFIDENTIAL REPORTS FROM OFFICERS

In accordance with Section 10A(1) of Local Government Act 1993, the following matters will be considered in the Closed Session:

INF009A-18 WORKS IN CONJUNCTION WITH DEVELOPMENT - PINNACLE STREET MIRANDA - ACCEPTANCE OF QUOTATION

Section 10A(2)(d)(i) Commercial Information of a Confidential Nature: This matter is being considered in Closed session as it relates to commercial information the disclosure of which would be likely to prejudice the commercial position of the person, company or tenderer who supplied it. On balance, the public interest in preserving the confidentiality of information provided by persons, companies or tenderers outweighs the public interest in maintaining openness and transparency in council decision-making because the disclosure of this information could reveal information that is commercial in confidence and the release of which could damage the commercial position of the person, company or tenderer who supplied it.

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