AGENDA Regular Board Meeting Memorial for Blessed Émilie Tavernier-Gamelin Tuesday, September 24, 2019, 7:00 pm Board Room, Catholic Education Centre
The mission of the Dufferin-Peel Catholic District School Board, in partnership with the family and church, is to provide, in a responsible manner, a Catholic education which develops spiritual, intellectual, aesthetic, emotional, social, and physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the community.
Pages
A. Routine Matters 1. Call to Order and Attendance 2. Acknowledgement of First Nations Sacred Territory 3. National Anthem 4. Opening Prayer 3 5. Approval of Agenda a. Approval of Calendar Items 6. Declaration of Interest 7. Approval of Minutes, Regular Board Meeting, August 27, 2019 6 a. Business Arising from the Minutes B. Pastor’s Remarks 1. Monsignor Joseph Shiels C. Awards and Presentation 1. 2018-2019 St. Hildegard of Bingen Viriditas Stewardship & Sustainable Practices 15 Award - Jeanette Roy 2. Proclamation - Bus Driver Appreciation Day, October 23, 2019 16 3. Presentation - DPCDSB 50th Anniversary Song - Nancy Bodsworth Boss D. Delegations E. Updates/Information/Reports from Trustees for Receipt 1. Regular Reports 2. Good News Items F. Information/Reports from Committees for Receipt 1. Minutes of the Audit Committee Meeting, May 14, 2019 18 2. Minutes of the Administration and Finance Committee Meeting, June 4, 2019 23 3. Minutes of the Brampton School Traffic Safety Council Meeting, June 6, 2019 31 4. Minutes of the Faith and Program Committee Meeting, June 11, 2019 42 5. Minutes of the Special Education Advisory Committee Meeting, June 12, 2019 49 6. Minutes of the Central Committee for Catholic School Councils Meeting, June 13, 2019 54 7. Minutes of the Special Administration and Finance Committee Meeting, June 17, 2019 G. Information/Reports from Administration for Receipt H. Trustee/Committee/Administration Reports Requiring Action 1. Motion Recommended by the Administration and Finance Committee, September 3, 2019 58 2. Motions Recommended by the Audit Committee, September 17, 2019 59 3. Capital Priorities 2019-Project Ranking 60 I. Notices of Motion J. Additional Business K. Questions Asked of, and by, Board Trustees L. Declared Interest Items M. In Camera Session See In Camera Agenda N. Rise and Report O. Future Meetings
October 22, 2019 November 26, 2019 December 3, 2019 (Organizational Board Meeting) December 10, 2019 January 28, 2020 February 25, 2020 March 24, 2020 April 28, 2020 May 26, 2020 June 16, 2020
P. Adjournment
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OPENING PRAYER
O ALMIGHTY GOD OUR FATHER IN HEAVEN FROM WHOM ALL GOODNESS AND TRUTH ON EARTH HAVE COME FORTH GRANT TO US – THE CATHOLIC COMMUNITY GATHERED AT THIS MEETING THE VISION TO RECOGNIZE AND THE VIGOR TO ESPOUSE SOUND PRINCIPLES OF EDUCATIONAL THEORY AND PRACTICE IN A SPIRIT OF BALANCED JUDGEMENT AND WITH PROPER PERSPECTIVE GIVE US ALSO THE COURAGE TO TURN AT ALL TIMES ONTO THE PATH OF HIGHER GOODNESS IN OUR DELIBERATIONS ADMINISTRATIVE DECISIONS AND COURSES OF ACTION
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Remembering Our Deceased
September 2019
Let us remember the students, staff, and family members of staff who have recently passed away, and keep them in our thoughts and prayers. Eternal rest grant unto them O Lord and let the perpetual light shine upon them. May they rest in peace. Amen
Student / Former Student ► Adam Puglisi, former student from St. David of Wales Catholic School and Father Michael Goetz Catholic Secondary School.
Family Members of Trustee ► Colomba Pascucci, mother of Mario Pascucci, trustee, Mississauga Wards 1 & 3; mother-in-law of Maria Pascucci, retired teacher; grandmother of Stefano Pascucci, trustee, Mississauga Ward 4; grandmother-in-law of Silvia Pedra, teacher, St. Thomas Aquinas Catholic Secondary School. ► Teresa Bissola, teacher from St. Elizabeth Seton Catholic School; sister of Anna da Silva, trustee, Brampton Wards 1, 3 &4; sister-in-law of Tony da Silva, former trustee; sister-in-law of Carla Bissola, retired assistant secretary, St. Timothy Catholic School.
Staff / Former Staff ► Edna D'Souza, supply teacher; mother of Pierre D'Souza, occasional teacher. ► MaryAnn de Souza, teacher from St. Dominic Catholic School. ► Barb Berthiaume, retired teacher. ► Teresa Bissola, teacher from St. Elizabeth Seton Catholic School; sister of Anna da Silva, trustee, Brampton Wards 1, 3 &4; sister-in-law of Tony da Silva, former trustee; sister-in-law of Carla Bissola, retired assistant secretary, St. Timothy Catholic School.
Family Members of Staff / Former Staff ► Dr. Stephen Joseph O'Rourke, father of John O'Rourke, teacher, St. Marguerite d'Youville Secondary Catholic School. ► Dr. Phillip Emanuele, brother of Maria Emanuele-Foster, teacher, St. Luke Catholic School; brother-in-law of Maria Emanuele, permit clerk, Keaton Centre. ► Irene Loreto, mother of Frank Loreto, retired teacher, St. Thomas Aquinas Catholic Secondary School; mother-in-law of Ruth Loreto, retired teacher, St. Thomas Aquinas Catholic Secondary School. ► Ida Orrico Misasi, mother- in-law of Mattia Misasi, head secretary, St. Josephine Bakhita Catholic School. ► Alston White, father of Alison White, language instructor for newcomers, St. Kateri Tekakwitha Catholic School. ► Lucy Thérèse Rader, grandmother of Michelle Pergjoni, teacher, Our Lady of Providence Catholic School. ► Ewa Maria Luszczynska-Jankowska, mother-in-law of Sylwia Natkanczyk, educational resource worker, St. Dominic Catholic School. ► Anna Soutsos, mother-in-law of Lorie Soutsos, teacher, St. Raymond Catholic School. ► Anna Mlynaryk, mother-in-law of Roman Yasinsky, teacher, St. Joan of Arc Catholic Secondary School. ► Domenico Aquino, father-in-law of Pat Aquino, teacher, St. Albert of Jerusalem Catholic School. ► Carol Ann Page, grandmother of Brooke DiProspero, child and youth worker, Christ the King Catholic School. ► Helen Hunt, mother of Patricia Decaire, educational resource worker, Philip Pocock Catholic Secondary School.
Regular Board Meeting, September 24, 2019 Remembering Our Deceased 4 ► Teresa McAtamney, mother-in-law of Caroline McAtamney, occasional teacher; grandmother of Odran McAtamney, long term occasional teacher. ► Vid Ivacko, grandfather of Joseph Skrak, teacher, St. Joseph Catholic Secondary School. ► Hugh McGrade, father of Rita Davenport, principal, St. Ursula Catholic School; father-in-Law of Peter Davenport, teacher, St. Gregory Catholic School; grandfather of Sean Davenport, occasional teacher. ► Giovanni Palumbo, father of Pina Bevilacqua, retired teacher; father-in-law of Mario Bevilacqua, teacher, Cardinal Ambrozic Catholic Secondary School. ► Velma Richards, mother of Jacqueline Archer, custodian, Our Lady of Fatima Catholic School. ► Wilma Abernethy, grandmother of Allison Stubbs, psychologist. ► Lorraine Davis, mother-in-law of Marilou Davis, teacher, St. Stephen Catholic School. ► Karla Madsen, mother of Stefanie Preston, teacher, St. Matthew Catholic School. ► Arnaldo Rodrigues Vitor, grandfather to Cindy Rodrigues, teacher, St. Dominic Catholic School and Sonia Dos Santos, teacher, St. Augustine Catholic Secondary School. ► Barry Allen Shute, husband of Pegi Kosa, retired principal, Georges Vanier Catholic School, Bishop Scalabrini Catholic School and St. John Fisher Catholic School. ► Philip Piccolo, father-in-law of Barbara Piccolo, accounting clerk; grandfather of Lisa Maye, president, CUPE Local 2026. ► Agata Caserta, mother of Rosa Vadala, retired attendance secretary, St. Joseph Catholic Secondary School; grandmother of Adrienne Dalli, vice principal, St. Timothy Catholic School. ► Carolina Macciacchera, mother-in-law of Joyce Pace, teacher, St. Isaac Jogues Catholic School. ► George J Cormack, father of Cathy Saytar, retired supervisory officer. ► Anthony (Tony) Orlando, father of Laura Orlando-Fazari, secretary, St. Therese of the Child Jesus Catholic School; father-in-law of Jennifer Orlando, teacher, St. Josephine Bakhita Catholic School. ► Maria Couto, grandmother of Maggie Caserta, teacher, Our Lady of Peace Catholic School. ► Maria Marasco, grandmother of Lisa Marie Marasco, teacher, St. Francis of Assisi Catholic School, Lucia Marasco, teacher, St. Dominic Catholic School and Linda Natale, teacher, St. Monica Catholic School. ► Bruno Dovigo, father of Frank Dovigo, teacher, Cardinal Ambrozic Catholic Secondary School and Rob Dovigo, teacher, St. Joseph Catholic Secondary School; father-in-law of Sandy Sadler, retired teacher, St. Marcellinus Catholic Seconday School. ► Maria Muia, mother of Frank Muia, teacher, Ascension of Our Lord Catholic Secondary School; mother-in-law of Loredana Muia, teacher, St. Marcellinus Catholic Secondary School. ► Francesco Bortoli, father of Diana Bortoli-Herter, teacher, St. Gregory Catholic School. ► Santuzza Ragogna, grandmother of Julie Sorbara, teacher, St. Francis Xavier Catholic Secondary School; mother of Liviana Sabetti, retired teacher, St. Martin Catholic Secondary School. ► Marta Maria Pacheco, mother of Teresa Pacheco-Vaz, educational resource worker, Notre Dame Catholic Secondary School and Carmen Esteireiro, educational resource worker, St. Monica Catholic School. ► Michele Vincenzo Alfano, father of Rossella Guccione, teacher, St. Marguerite d’Youville Catholic Secondary School.
And, also for those whose passing we have not mentioned,
we know that God will not forget.
Regular Board Meeting, September 24, 2019 Remembering Our Deceased 5
RECOMMENDATION TO THE BOARD
REPORT NUMBER A 7
MINUTES OF THE REGULAR BOARD MEETING AUGUST 27, 2019
1. THAT THE MINUTES OF THE REGULAR BOARD MEETING, AUGUST 27, 2019, BE APPROVED.
Agenda – Regular Board Meeting – September 24, 2019
MINUTES Regular Board Meeting Feast of Saint Monica Tuesday, August 27, 2019, 7:00 pm Room 301, Catholic Education Centre
Chair: Sharon Hobin Vice Chair: Thomas Thomas Trustees: Brea Corbet, Anna da Silva, Darryl D'Souza, Luz del Rosario, Frank Di Cosola, Bruno Iannicca, Mario Pascucci, Stefano Pascucci, Shawn Xaviour Student Trustees: Sheanne Jesudhason, Eugene Zanone Director of Education: Marianne Mazzorato Associate Director of Instructional Services: David Amaral Associate Director of Corporate Services: Daniel Del Bianco Executive Superintendent of Finance, Chief Financial Officer and Treasurer: Julie Cherepacha Superintendents: Wayne Brunton, Deborah Finegan-Downey, Silvana Gos, Brian Hester, Jodi Kuran, Martine Lewis, Cairine MacDonald, Lucy Papaloni, Tammy-Lynne Peel, Les Storey, Stephanie Strong, Mathew Thomas, Max Vecchiarino Chief Information Officer: Richard Smith General Managers: Bruce Campbell, Theresa Davis, Christiane Kyte, Richard Moriah Recorder: Laurie Mackereth
A. Routine Matters 1. Call to Order and Attendance Chair Sharon Hobin called the meeting to order at 7:00 p.m. 2. Acknowledgement of First Nations Sacred Territory Chair of the Board, Sharon Hobin, acknowledged the sacred territory of the Mississaugas of the Credit First Nation. 3. Opening Prayer Chair of the Board, Sharon Hobin, led the Opening Prayer.
a. Declaration of Office and Oath of Allegiance for Student Trustees Sheanne Jesudhason and Eugene Zanone Marianne Mazzorato, Secretary to the Board and Director of Education, administered the Declaration of Office and Oath of Allegiance to Student Trustees Sheanne Jesudhason and Eugene Zanone. Chair of the Board, Sharon Hobin, welcomed the student trustees to the Board table.
Minutes of the Regular Board Meeting, August 27, 2019 4. Approval of Agenda Trustee Anna da Silva requested agenda items H 2 be dealt with prior to item H 1. Motion 222 (19-08-27) Moved by Luz del Rosario Seconded by Shawn Xaviour THAT THE AGENDA BE APPROVED, AS AMENDED. CARRIED
a. Approval of Calendar Items - Nil 5. Declaration of Interest The following trustees declared an interest in agenda items A 6 Minutes of the Regular Board Meeting, June 18, 2019 Item L 1 and Agenda Item M 2 Trustee S. Hobin —family members belong to OECTA Trustee B. Iannicca—family members belong to OECTA and CUPE 2026 Trustee S. Pascucci—family member belongs to OECTA Trustee M. Pascucci declared an interest in the items listed as well as item M 4 —family member belongs to OECTA
Director of Education, Marianne Mazzorato, welcomed Chief Information Officer Richard Smith to DPCDSB. Motion 223 (19-08-27) Moved by Bruno Iannicca Seconded by Mario Pascucci THAT THE DECLARED INTEREST ITEMS BE MOVED TO AGENDA ITEM L. CARRIED
6. Approval of Minutes, Regular Board Meeting, June 18, 2019 Motion 224 (19-08-27) Moved by Thomas Thomas Seconded by Frank Di Cosola THAT THE MINUTES OF THE REGULAR BOARD MEETING, JUNE 18, 2019, EXCLUDING ITEM A6 ITEM L6, BE APPROVED. CARRIED
a. Business Arising from the Minutes - Nil
Minutes of the Regular Board Meeting, August 27, 2019 B. Awards and Presentation 1. Proclamation: International Literacy Day Motion 225 (19-08-27) Moved by Stefano Pascucci Seconded by Brea Corbet WHEREAS THE UNITED NATIONS EDUCATIONAL, SCIENTIFIC AND CULTURAL ORGANIZATION (UNESCO) INTERNATIONAL LITERACY DAY HAS BEEN CELEBRATED GLOBALLY SINCE 1967 AND; WHEREAS THE IMPORTANCE OF LITERACY AS A MATTER OF DIGNITY AND HUMAN RIGHTS IS CRITICAL IN THE ADVANCEMENT OF A MORE LITERATE AND SUSTAINABLE SOCIETY AND; WHEREAS THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD (DPCDSB) STRIVES TO ENSURE THAT EACH LEARNER IS PROVIDED WITH OPPORTUNITIES TO DEVELOP AND ENHANCE THEIR LITERACY SKILLS TO THE BEST OF THEIR ABILITY BE IT RESOLVED THAT; UNESCO INTERNATIONAL LITERACY DAY BE RECOGNIZED AND CELEBRATED ON SEPTEMBER 8 IN ALL DPCDSB SCHOOLS WITH EVENTS AND ACTIVITIES HIGHLIGHTING THE IMPORTANCE OF LITERACY. CARRIED
C. Pastor’s Remarks D. Delegations E. Updates/Information/Reports from Trustees for Receipt 1. Regular Reports a. Verbal Update: Chair's Meeting with Minister of Education Trustee Sharon Hobin passed the chair to Trustee Thomas Thomas. Chair of the Board, Sharon Hobin, provided details of a meeting she attended July 22 with the Minister of Education. Chair Hobin provided the Minister with an information package, containing trustee concerns of funding cuts, e-learning, student hardship and challenges. Motion 226 (19-08-27) Moved by Sharon Hobin Seconded by Anna da Silva THAT THE CHAIR'S VERBAL REPORT TO THE BOARD OF TRUSTEES, MEETING WITH MINISTER OF EDUCATION, BE RECEIVED. CARRIED
2. Good News Items - Nil
Minutes of the Regular Board Meeting, August 27, 2019 F. Information/Reports from Committees for Receipt Trustee Sharon Hobin resumed the chair. 1. Minutes of the Central Committee for Catholic School Councils Meeting, May 2, 2019 Motion 227 (19-08-27) Moved by Stefano Pascucci Seconded by Luz del Rosario THAT THE MINUTES OF THE CENTRAL COMMITTEE FOR CATHOLIC SCHOOL COUNCILS MEETING, MAY 2, 2019, BE RECEIVED. CARRIED
G. Information/Reports from Administration for Receipt 1. Letter of Retirement The letter was distributed at the meeting. Motion 228 (19-08-27) Moved by Darryl D'Souza Seconded by Bruno Iannicca THAT THE LETTER OF RETIREMENT RECEIVED FROM ANNE-MARIE REILLY, PRINCIPAL, BE RECEIVED WITH REGRET. CARRIED
2. Human Rights Equity Advisor Position Motion 229 (19-08-27) Moved by Stefano Pascucci Seconded by Brea Corbet THAT THE REPORT TO THE BOARD OF TRUSTEES, HUMAN RIGHTS EQUITY ADVISOR POSITION, BE RECEIVED. CARRIED
Superintendent of Human Resources and Employee Relations, Stephanie Strong, presented the report noting the extent of the Ministry commitment to the Human Rights Equity Advisor Position. Director of Education, Marianne Mazzorato, noted there are twelve boards in the province included in this pilot. Trustee Mario Pascucci requested that trustees be provided with a list of the other boards involved in the pilot.
Minutes of the Regular Board Meeting, August 27, 2019 3. Installation of Plaque at St. Mary Star of the Sea Catholic Cemetery Trustee Sharon Hobin passed the chair to Trustee Thomas Thomas. Motion 230 (19-08-27) Moved by Mario Pascucci Seconded by Sharon Hobin THAT THE REPORT TO THE BOARD OF TRUSTEES, INSTALLATION OF PLAQUE AT ST. MARY STAR OF THE SEA CATHOLIC CEMETERY, BE RECEIVED. CARRIED Superintendent of Planning and Operations, Mathew Thomas, provided a status update of the installation of the plaque. Trustee Mario Pascucci requested staff review the potential removal of a tree from the site, prior to the installation of the plaque on November 2, 2019. Trustee Mario Pascucci requested a further update at the September Regular Board meeting.
H. Trustee/Committee/Administration Reports Requiring Action 1. Procedural By-Law Motion 231 (19-08-27) Moved by Mario Pascucci Seconded by Darryl D’Souza THAT THE REPORT TO THE BOARD OF TRUSTEES, PROCEDURAL BY-LAW, BE RECEIVED. CARRIED Marianne Mazzorato, Director of Education, presented the Procedural By-Law amendments received from trustee feedback which have been incorporated in the new draft. Trustee Mario Pascucci requested Item 5.5 of the Procedural By-Law be amended to include at the discretion of the chair with input from the vice chair. Motion 232 (19-08-27) Moved by Mario Pascucci Seconded by Darryl D’Souza THAT THE BOARD OF TRUSTEES APPROVE AND ENACT THE PROCEDURAL BY-LAW, AS AMENDED. CARRIED
Minutes of the Regular Board Meeting, August 27, 2019 2. Multi-Year Strategic Plan Motion 233 (19-08-27) Moved by Anna da Silva Seconded by Luz del Rosario THAT THE REPORT TO THE BOARD OF TRUSTEES, MULTI-YEAR STRATEGIC PLAN, BE RECEIVED. CARRIED Superintendent of Policy, Strategy and Global Learning, Max Vecchiarino, reviewed the report, The Multi-Year Strategic Plan (MYSP) and the Catholic Board Improvement Learning Cycle (CBILC) 2018-2019 Update. The report provided details of the MYSP development to date and next steps for implementation. The CBILC is the yearly response to the MYSP and data based on survey results for CBILC 2018-2019 was provided.
Motion 234(19-08-27) Moved by Anna da Silva Seconded by Luz del Rosario THAT APPROVAL OF THE MULTI-YEAR STRATEGIC PLAN BE POSTPONED TO THE SEPTEMBER FAITH AND PROGRAM COMMITTEE MEETING. CARRIED
3. Capital Priorities Update Motion 235 (19-08-27) Moved by Shawn Xaviour Seconded by Thomas Thomas THAT THE REPORT TO THE BOARD OF TRUSTEES, CAPITAL PRIORITIES UPDATE, BE RECEIVED. CARRIED
Superintendent of Planning and Operations, Mathew Thomas, provided an overview of Ministry of Education Memorandum 2019:B17 announcing the launch of the 2019-2020 Capital Priorities Program, including the requests for child care capital. Manager of Planning, Stephanie Cox, presented the preliminary list of Capital Priorities and a new proposed points system. A subsequent report recommending a list of ranked Capital Priorities will be presented for trustee approval in September prior to the Ministry submission deadline September 30, 2019. Staff responded to questions of clarification. Trustee Thomas Thomas assumed the Chair.
Minutes of the Regular Board Meeting, August 27, 2019 Trustee Shawn Xaviour requested student population in schools surrounding St. André Bessette Catholic Elementary School and Father Francis McSpiritt Catholic Elementary School. Trustee Bruno Iannicca requested information to explain the lack of top-up funding. In response to Student Trustee Eugene Zanone's request, Superintendent Mathew Thomas will provide a list of DPCDSB Schools Facilities Condition Index (FCI) ranked by school. In response to trustee queries, Director of Education, Marianne Mazzorato, advised staff will inquire with the Ministry about information on the Pupil Accommodation Review (PAR) process. Trustee Sharon Hobin resumed the Chair. Motion 236 (19-08-27) Moved by Anna da Silva Seconded by Sharon Hobin THAT THE REVISED CRITERIA FOR RANKING CAPITAL PRIORITIES OUTLINED IN APPENDIX C, BE APPROVED. CARRIED
I. Notices of Motion - Nil J. Additional Business - Nil K. Questions Asked of, and by, Board Trustees 1. Trustee Mario Pascucci requested the flex boundary policy be reviewed at the next By- Law/Policies Review Committee Meeting and other boards’ flex boundary policies be supplied. Director of Education, Marianne Mazzorato, requested the specific issue be provided to the Family of Schools Superintendent for review. 2. Trustee Brea Corbet inquired if Pro Grants 2019-2020 information has been received. Director of Education, Marianne Mazzorato advised no update has been received. 3. Trustee Brea Corbet inquired about weeds and litter on a specific board property. Superintendent of Planning and Operations, Mathew Thomas, advised that efforts were made by maintenance staff over the summer. It continues to be an on-going challenge. Staff will escalate the maintenance to weekly, grade the site and continue best efforts to keep the site clean. Trustee Brea Corbet requested an update of future plans for the property. Superintendent Mathew Thomas advised staff continue to review and refine the Long Term Facilities Master Plan. Director of Education Marianne Mazzorato noted the disposition process can be reviewed at an Administration and Finance Committee Meeting. 4. Trustee Stefano Pascucci inquired about what facility management was doing to deal with weeds during summer months. Superintendent Mathew Thomas advised weeds were growing through the fence of a house adjacent to St. Matthew Catholic Elementary School. Grass cutting was delayed due to the wet spring and when the weather improved staff were able to maintain the weekly grass cutting. Staff will continue to monitor and will rectify.
Minutes of the Regular Board Meeting, August 27, 2019 5. Trustee Stefano Pascucci inquired about the number of schools that submitted applications to the City of Mississauga for tree planting. Superintendent Mathew Thomas advised many schools have participated. In 2017, eight schools applied resulting in 35 trees planted, in 2018, five schools applied and eight trees were planted at three school sites, and in 2019 five schools applied and 40 trees were planted. Trustee Stefano Pascucci suggested that administrators be reminded of the opportunity. Director of Education, Marianne Mazzorato, advised staff will explore sites and submit centrally to the cities and will explore through eco schools. 6. Trustee Stefano Pascucci inquired about STOPR policy and siblings. Director of Education, Marianne Mazzorato, advised that courtesy seating may not be available until Thanksgiving. Applications for courtesy seating can be made through the local school principal. 7. Trustee Shawn Xaviour inquired if each school has a historical plaque indicating the year of opening and listing trustees. Staff will review. 8. Trustee Shawn Xaviour noted the lengthy bus ride for students from Countryside and Airport to St. Isaac Jogues Catholic Elementary School and inquired if a boundary review has been undertaken. Superintendent Mathew Thomas will review. 9. In response to Trustee Shawn Xaviour’s Holy Name of Mary Catholic Secondary School busing inquiry, Associate Director Daniel Del Bianco advised bus routes are in place. Students on rural routes wait for their buses early in the morning at similar times as students from Holy Name of Mary Catholic Secondary School. 10. Trustee Anna da Silva inquired about the number of students registered at Holy Name of Mary Catholic Secondary School. Superintendent Mathew Thomas advised additional registrations have been received and approximately 600 students are registered. 11. Trustee Bruno Iannicca requested staff provide trustees with the process to purchase and dispose of land. 12. Trustee Darryl D’Souza inquired about advising trustees when schools are vandalized. Director of Education, Marianne Mazzorato, advised staff will ensure trustees are advised. 13. Trustee Luz del Rosario requested a list of schools that have closed and the process to dispose of the properties. L. Declared Interest Items Trustees who had declared an interest left the meeting prior to discussion. Motion 237 (19-08-27) Moved by Darryl D’Souza Seconded by Frank Di Cosola THAT THE MINUTES OF THE REGULAR BOARD MEETING, JUNE 18, 2019, A6 ITEM L6, BE APPROVED. CARRIED Trustees who declared an interest rejoined the meeting. M. In Camera Session
Minutes of the Regular Board Meeting, August 27, 2019 Motion 238 (19-08-27) Moved by Shawn Xaviour Seconded by Frank Di Cosola THAT THE BOARD OF TRUSTEES MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN-CAMERA MEETING OF THE COMMITTEE OF THE WHOLE IN RESPECT OF LEGAL AND PERSONNEL MATTERS TO BE DISCUSSED IN-CAMERA. CARRIED
N. Rise and Report Approved: Minutes of the In Camera Session of the Regular Board Meeting, June 18, 2019 Received: Personnel and Legal Matters Motion 239 (19-08-27) Moved by Bruno Iannicca Seconded by Stefano Pascucci THAT THE BOARD OF TRUSTEES RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA/PRIVATE MEETING AND RECOMMEND ADOPTION OF THE RECOMMENDATIONS SET OUT THEREIN. CARRIED
O. Future Meetings September 24, 2019, October 22, 2019, November 26, 2019, December 3, 2019 (Organizational Board Meeting) December 10, 2019, January 28, 2020, February 25, 2020, March 24, 2020, April 28, 2020, May 26, 2020, June 16, 2020 P. Adjournment Motion 240 (19-08-27) Moved by Bruno Iannicca Seconded by Stefano Pascucci THAT THE MEETING BE ADJOURNED AT 11:45 P.M. CARRIED
Minutes of the Regular Board Meeting, August 27, 2019 RECOMMENDATION TO THE
BOARD REPORT NUMBER C 1
PRESENTATION OF THE 2018-2019 ST. HILDEGARD OF BINGEN VIRIDITAS STEWARDSHIP & SUSTAINABLE PRACTICES AWARD
1. THAT THE PRESENTATION OF THE 2018-2019 ST. HILDEGARD OF BINGEN VIRIDITAS STEWARDSHIP AND SUSTAINABLE PRACTICES AWARD TO JEANETTE ROY, BE RECEIVED.
Agenda – Regular Board Meeting – September 24, 2019 15 RECOMMENDATION TO THE BOARD
REPORT NUMBER C 2
PROCLAMATION BUS DRIVER APPRECIATION DAY OCTOBER 23, 2019
1. THAT THE PROCLAMATION WITH RESPECT TO BUS DRIVER APPRECIATION DAY, BE RECEIVED.
2. THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD PROCLAIMS THAT OCTOBER 23, 2019 BE RECOGNIZED AND CELEBRATED AS BUS DRIVER APPRECIATION DAY WHEREBY ALL DUFFERIN-PEEL SCHOOLS ARE ENCOURAGED, IN AN APPROPRIATE MANNER, TO CELEBRATE AND THANK THEIR BUS DRIVERS FOR A JOB WELL DONE.
Agenda – Regular Board Meeting – September 24, 2019 16 BUS DRIVER APPRECIATION DAY – OCTOBER 23, 2019
WHEREAS STUDENT TRANSPORTATION SERVICES ARE AN INTEGRAL PART OF OUR OPERATION AT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD AND WHEREAS OUR TRANSPORATION CONSORTIUM IS THE SECOND LARGEST IN CANADA WITH OVER 1,450 TOTAL BUSES AND 5,900 INDIVIDUAL BUS RUNS AND WHEREAS OUR BUS DRIVERS DO AN OUTSTANDING JOB TRANSPORTING APPROXIMATELY 68,000 STUDENTS ON BEHALF OF DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD AND PEEL DISTRICT SCHOOL BOARD ON A DAILY BASIS BE IT RESOLVED THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD PROCLAIMS THAT OCTOBER 23, 2019 BE RECOGNIZED AND CELEBRATED AS BUS DRIVER APPRECIATION DAY WHEREBY ALL DUFFERIN-PEEL SCHOOLS ARE ENCOURAGED, IN AN APPROPRIATE MANNER, TO CELEBRATE AND THANK THEIR BUS DRIVERS FOR A JOB WELL DONE.
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RECOMMENDATION TO THE BOARD
REPORT NUMBER C 3
AWARDS AND PRESENTATIONS
NANCY BODSWORTH BOSS
1. THAT THE PRESENTATION OF THE DPCDSB 50TH ANNIVERSARY SONG, WRITTEN AND PERFORMED BY NANCY BODSWORTH BOSS, BE RECEIVED.
Agenda – Regular Board Meeting – September 24, 2019
RECOMMENDATION TO THE BOARD
REPORT NUMBER F 1
MINUTES OF THE AUDIT COMMITTEE MEETING MAY 14, 2019
1. THAT THE MINUTES OF THE AUDIT COMMITTEE MEETING, MAY 14, 2019, BE RECEIVED.
Agenda – Regular Board Meeting – September 24, 2019 18
F 1 Pg. 1
Minutes of Audit Committee Meeting Memorial of St. Boniface Tuesday, May 14, 2019, 4:30 p.m. Board Room, Catholic Education Centre
Chair: Anna da Silva Vice Chair: Frank Di Cosola Board Member: Stefano Pascucci Non-Board Members: Rory Keilty Kevin Travers Director of Education: Marianne Mazzorato Associate Director of Corporate Services: Daniel Del Bianco Associate Director of Instructional Services: David Amaral Executive Superintendent of Finance, Chief Financial Officer and Treasurer: Julie Cherepacha Superintendents: Brian Hester Cairine MacDonald Mathew Thomas Staff: Kevin Sun Recorder: Sue McGuire
A Routine Matters 1. Call to Order and Attendance Chair Anna da Silva called the meeting to order at 4:31 p.m.
2. Acknowledgement of First Nations Sacred Territory Chair Anna da Silva acknowledged the sacred territory of the Mississaugas of the Credit First Nation.
3. Opening Prayer Chair Anna da Silva led the Opening Prayer.
4. Approval of Agenda i) Approval of Calendar Items Nil
Moved by Kevin Travers
THAT THE AGENDA BE APPROVED. CARRIED
5. Declaration of Interest Nil
Minutes of the Audit Committee Meeting – May 14, 2019 19 F 1 Pg. 2
6. Approval of Minutes, Audit Committee Meeting on February 5, 2019
Moved by Stefano Pascucci
THAT THE MINUTES OF THE AUDIT COMMITTEE MEETING ON FEBRUARY 5, 2019, BE APPROVED. CARRIED
i) Business Arising from the Minutes Nil
B Awards and Presentations Nil
C Pastor’s Remarks Nil
D Delegations Nil
E Updates/Information/Reports from Trustees for Receipt i) Regular Reports Nil ii) Good News Items Nil
F Information/Reports from Committees for Receipt Nil
G Information/Reports from Administration For Receipt 1. Regional Internal Audit Team (RIAT) Status Update – Judy Selvadurai
Moved by Frank Di Cosola
THAT THE REPORT TO THE AUDIT COMMITTEE, REGIONAL INTERNAL AUDIT TEAM (RIAT) STATUS UPDATE, BE RECEIVED. CARRIED
Julie Cherepacha, Executive Superintendent of Finance, Chief Financial Officer and Treasurer, introduced newly hired, Judy Selvadurai, RIAT Manager, to present the status update report.
Judy Selvadurai provided an update on RIAT staffing and recruitment.
RIAT continues to work through the 2018-2019 regional internal audit plan for Dufferin-Peel Catholic District School Board (DPCDSB) which includes audit engagements on Alternative Education and Professional Learning/Professional Development, as well as a follow up review on Network and Application Access Management.
RIAT is also conducting a risk assessment which will help inform the next three year audit plan for DPCDSB.
Minutes of the Audit Committee Meeting – May 14, 2019 20 F 1 Pg. 3
Rory Keilty, External Member, expressed concern on RIAT’s staffing issues and how the issues can be resolved quickly as it is slowing the progress of audits. Judy Selvadurai agreed that the staffing issues are a setback, however moving forward the plan will be to get the audits completed as quickly as possible.
2. External Audit on Secondary Schools – Julie Cherepacha (Verbal Update)
Moved by Kevin Travers
THAT THE VERBAL UPDATE TO THE AUDIT COMMITTEE, EXTERNAL AUDIT ON SECONDARY SCHOOLS, BE RECEIVED. CARRIED
Executive Superintendent Julie Cherepacha presented a verbal update in regard to the external audit on school generated funds (SGF) at secondary schools. The approved motion was to have DPCDSB hire an external auditor to conduct an audit on school generated funds of the two (2) secondary schools with the greatest amount within the school generated fund surplus account in the school year 2017-2018.
The number of schools to be audited by the board’s external auditor firm, Deloitte LLP, has been increased to three (3) secondary schools which include St. Augustine, Iona and St. Michael Catholic secondary schools. The plan is to have the audits started and completed in June 2019. The report would be presented at the first audit committee meeting in the fall of 2019.
Executive Superintendent Julie Cherepacha introduced Brian Hester, Superintendent of Finance, to discuss the process which Deloitte LLP will follow to audit the three (3) secondary schools.
In response to a question from Vice Chair Frank Di Cosola inquiring why the report is verbal, Executive Superintendent Julie Cherepacha responded that information from Deloitte LLP was only recently received via a teleconference explaining how they will perform the scope and engagement for the secondary school audits.
Executive Superintendent Julie Cherepacha and Superintendent Brian Hester responded to questions of clarification.
H Trustee/Committee/Administration Reports Requiring Action Nil
I Notices of Motion Nil
J Additional Business Nil
K Questions Asked of, and by, Board Trustees Nil
Minutes of the Audit Committee Meeting – May 14, 2019 21 F 1 Pg. 4
L Declared Interest Items Nil
M In Camera Session
Moved by Frank Di Cosola
THAT THE AUDIT COMMITTEE MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN CAMERA MEETING OF THE COMMITTEE OF THE WHOLE. CARRIED
N Rise and Report Received and approved the Minutes of the In Camera Session of the Audit Committee meeting on February 5, 2019 Audit reports
Moved by Stefano Pascucci
THAT THE AUDIT COMMITTEE RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA. CARRIED
O Future Meetings
P Adjournment
Moved by Rory Keilty
THAT THE MEETING BE ADJOURNED AT 6:13 P.M. CARRIED
Minutes of the Audit Committee Meeting – May 14, 2019 22
RECOMMENDATION TO THE BOARD
REPORT NUMBER F 2
MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING JUNE 4, 2019
1. THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, JUNE 4, 2019, BE RECEIVED.
Agenda – Regular Board Meeting – September 24, 2019 23
F 2 Pg. 1
Minutes of the Administration and Finance Committee Meeting Memorial of St. Petroc Tuesday, June 4, 2019 - 7:00 p.m. Board Room, Catholic Education Centre
Chair: Frank Di Cosola Vice Chair: Darryl D’Souza Trustees: Brea Corbet Anna da Silva Luz del Rosario Sharon Hobin Bruno Iannicca Mario Pascucci Stefano Pascucci Thomas Thomas Shawn Xaviour Student Trustee: Rynel Pinto Director of Education: Marianne Mazzorato Associate Director of Instructional Services: David Amaral Associate Director of Corporate Services: Daniel Del Bianco Executive Superintendent of Finance, Chief Financial Officer and Treasurer: Julie Cherepacha Superintendents: Brian Hester Cairine MacDonald Stephanie Strong Mathew Thomas Counsel: Margaret Beck General Managers: Bruce Campbell Theresa Davis Richard Moriah Recorder: Laurie Mackereth Regrets: Student Trustee Faye Rosario
A Routine Matters
1. Call to Order and Attendance At 7:10 p.m., Frank Di Cosola, Chair of the Administration and Finance Committee, called the meeting to order.
2. Acknowledgement of First Nations Sacred Territory Committee Chair Frank Di Cosola acknowledged the sacred territory of the Mississaugas of the Credit First Nation.
3. Opening Prayer Committee Chair Frank Di Cosola led the Opening Prayer.
4. Approval of the Agenda Additions to the Agenda: M 4 In Camera Personnel Matter M 5 In Camera Personnel Matter
Moved by Thomas Thomas
THAT THE AGENDA BE APPROVED, AS AMENDED. CARRIED
i) Approval of Calendar Items
Minutes – Administration and Finance Committee Meeting – June 4, 2019 24 F 2 Pg. 2
a) Construction Progress Report
Moved by Sharon Hobin THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, CONSTRUCTION PROGRESS REPORT, BE RECEIVED. CARRIED
5. Declaration of Interest - Nil
6. Approval of the Minutes of the Administration and Finance Committee Meeting, May 14, 2019
Moved by Darryl D’Souza
THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, MAY 14, 2019, BE APPROVED. CARRIED
i) Business Arising from the Minutes - Nil
Trustees Luz del Rosario, Anna da Silva and Mario Pascucci joined the meeting at 7:13 p. m.
B Awards and Presentations - Nil
C Pastor’s Remarks – Nil
D Delegations – Nil
E Updates/Information/Reports from Trustees for Receipt
i) Regular Reports
a. Ontario Catholic School Trustees’ Association (OCSTA) Update —Thomas Thomas/Mario Pascucci
Trustee Thomas Thomas advised that the OCSTA Board of Directors meeting scheduled for June 14 and 15. Trustees Anna da Silva, Shawn Xaviour and Thomas Thomas attended the CCSTA Conference in Canmore, Alberta. Next year the conference will be held at Blue Mountain in Ontario.
Trustee Shawn Xaviour joined the meeting at 7:18 p.m.
Trustee Mario Pascucci advised trustees of the OCSTA Regional Meeting in September and will forward the date when received.
Moved by Thomas Thomas
THAT THE OCSTA UPDATE BE RECEIVED. CARRIED
Minutes – Administration and Finance Committee Meeting – May 14, 2019 25 F 2 Pg. 3
b. Student Transportation of Peel Region (STOPR) Update - Nil
ii) Good News Items- Nil
F Updates/Information/Reports from Committees, for Receipt – Nil
G Information/Reports from Administration, for Receipt
1. Student Transportation Service Level Update—Mathew Thomas Moved by Brea Corbet
THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, STUDENT TRANSPORTATION SERVICE LEVEL UPDATE, BE RECEIVED. CARRIED
M. Thomas, Superintendent of Planning and Operations, reviewed the report, the monthly update on the progress of Student Transportation of Peel Region’s (STOPR) school bus transportation service delivery and measures taken to address service level deficiencies for the period April 19, 2019 to May 23, 2019.
Penalties were applied on runs serving DPCDSB for failing to post accurate and timely late run notifications and an incident of run splitting. Testing the pilot program of the new app for users is underway and STOPR continues to work with the software provider.
Staff responded to questions of clarification.
2. Five-Year Energy Conservation and Demand Management Plan (2019-2023) - Mathew Thomas
Moved by Brea Corbet
THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, FIVE-YEAR ENERGY CONSERVATION AND DEMAND MANAGEMENT PLAN (2019 - 2023), BE RECEIVED. CARRIED
Mathew Thomas, Superintendent of Planning and Operations, introduced the report, the DPCDSB Proposed Energy Conservation and Demand Management Plan and welcomed Edward Cai, Senior Energy Management Engineer to review the report.
Regulation 397/11 of the Green Energy Act, 2009 required school boards to develop and implement a five-year energy conservation and demand management (ECDM) plan. Ministry of Education memorandum 2019:SB05 requires boards to report on progress made between fiscal years 2013-2014 and 2017-2018 and provide the board’s energy management strategies for fiscal years 2018-2019 to 2022-2023,
Minutes – Administration and Finance Committee Meeting – June 4, 2019 26 F 2 Pg. 4
including proposed measures to reduce energy consumption, the annual and cumulative conservation goals and the demand management strategies.
The new ECDM plan is due by July 1, 2019.
Staff responded to questions of clarification.
Trustee Bruno Iannicca requested an electronic copy of the presentation. Trustee Sharon Hobin requested that students receive their school’s Energy Report.
3. March 31, 2019 Enrolment Report - Mathew Thomas
Moved by Luz del Rosario
THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, MARCH 31, 2019 ENROLMENT REPORT, BE RECEIVED. CARRIED
Mathew Thomas, Superintendent of Planning and Operations, reviewed the report, the actual student enrollment at DPCDSB. School boards are required to provide to the Ministry of Education enrollment data as of October 31 and March 31 each year.
4. Report on Public Budget Consultation 2019-2020 – Julie Cherepacha
Moved by Sharon Hobin
THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, REPORT ON PUBLIC BUDGET CONSULTATION 2019-2020, BE RECEIVED. CARRIED
Executive Superintendent of Finance, Chief Financial Officer and Treasurer, Julie Cherepacha, reviewed the report, a compilation of Catholic community and education stakeholder responses for the 2019-2020 Public Budget Consultation. Input received through the public consultation process will be considered in budget deliberations. Input was received via email submission, the Public Budget Consultation Webcast, the use of ThoughtExchange™ application and feedback from the Special Education Advisory Committee (SEAC).
Consultation feedback received has been posted on the DPCDSB website. Email submissions will receive responses on an individual basis.
In response to Trustee Brea Corbet’s webcast comment from Catholic School Councils, Executive Superintendent Julie Cherepacha advised staff continue to investigate how technology is best utilized for webcasts to ensure engagement and interaction.
Committee Chair Frank Di Cosola passed the chair to Trustee Darryl D’Souza.
Minutes – Administration and Finance Committee Meeting – May 14, 2019 27 F 2 Pg. 5
In response to Trustee Frank Di Cosola’s inquiry about using ThoughtExchange™ application by the Strategic Planning Committee, Executive Superintendent Julie Cherepacha advised the board has invested in this product for continued use.
Committee Chair Frank Di Cosola resumed the chair.
5. Interim Financial Report – Eight Months Ending April 30, 2019 – Julie Cherepacha
Moved by Darryl D’Souza
THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, INTERIM FINANCIAL REPORT – EIGHT MONTHS ENDING APRIL 30, 2019, BE RECEIVED. CARRIED
Executive Superintendent of Finance, Chief Financial Officer and Treasurer, Julie Cherepacha introduced Superintendent of Financial Services, Brian Hester, to summarize the information contained in the report. The purpose of the report was to provide a status update of the current year’s budget and actual expenditure position for the period September 1, 2018 to April 30, 2019, and an outlook for the remainder of the year.
Superintendent Brian Hester provided highlights of the report that incorporated areas such as financial, enrollment and staffing. The financial results indicate that expenditures are in-line with benchmarks, are within an acceptable range and there are no budget concerns at this time.
H Trustees/Committees/Administration Reports Requiring Action
1. Procedural By-Law – Margaret Beck
Moved by Stefano Pascucci
THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, PROCEDURAL BY-LAW, BE RECEIVED. CARRIED
Trustee Mario Pascucci queried Article 2.1 d) the prevention of bullying. Counsel Margaret Beck advised this item is taken directly from the Education Act.
Trustee Mario Pascucci referenced Article 5.5 b) and requested a revision to A Trustee may. Director of Education Marianne Mazzorato advised staff will take back for review.
Trustee Mario Pascucci requested staff investigate the number of trustees required to call a Special Board Meeting.
Minutes – Administration and Finance Committee Meeting – June 4, 2019 28 F 2 Pg. 6
Trustee Mario Pascucci referenced Appendix C, Motions and Voting, Section B- Specific Motions and requested the wording in the Type of Motion - To postpone indefinitely be revised.
Committee Chair Frank Di Cosola passed the chair to Trustee Darryl D’Souza.
In response to Trustee Frank Di Cosola’s inquiry on the trustee role in the promotion of the prevention of bullying, Counsel Margaret Beck advised that this is a requirement under the Education Act. Counsel will report back on Trustees’ role in the promotion of the prevention of bullying.
Moved by Mario Pascucci
THAT STAFF PREPARE A REPORT ON HOW TRUSTEES PROMOTE THE PREVENTION OF BULLYING AND PROVIDE TO TRUSTEES. CARRIED
Committee Chair Frank Di Cosola resumed the chair.
I Additional Business – Nil
J Questions Asked of, and by, Board Trustees
1. In response to Trustee Mario Pascucci’s inquiry concerning the plaque for St. Mary Star of the Sea Cemetery, Director of Education Marianne Mazzorato advised staff await the response from the Archdiocese.
2. Trustee Anna da Silva thanked staff for their attention to the paint issue at St. John Fisher Catholic Elementary School. Superintendent of Planning and Operations, Mathew Thomas advised staff has visited the site and is addressing the issue. There was evidence that the workmanship was not to standards and will be rectified.
3. In response to Trustee Anna da Silva’s inquiry about the Ministry-created Autism Advisory Committee and the impact on the Special Education Advisory Committee, Director of Education Marianne Mazzorato advised that communications have not been received from the Ministry.
Committee Chair Frank Di Cosola passed the chair to Trustee Darryl D’Souza.
4. Trustee Frank Di Cosola inquired if information on eLearning has been received from the Ministry. Director of Education Marianne Mazzorato advised the implementation is expected for the 2021-2021 year and information has not been received.
5. Trustees discussed graduation protocol and the order of speakers. Associate Director David Amaral suggested trustees work with the Family of Schools Superintendents for their preference of speaking order. Trustee Shawn Xaviour requested principals advise Trustees if an MPP is attending.
Committee Chair Frank Di Cosola resumed the chair.
Minutes – Administration and Finance Committee Meeting – May 14, 2019 29 F 2 Pg. 7
L Declared Interest Items – Nil
M In Camera Session
Moved by Thomas Thomas
THAT THE ADMINISTRATION AND FINANCE COMMITTEE MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN-CAMERA MEETING OF THE COMMITTEE OF THE WHOLE. CARRIED
N Rise and Report
Approved: Minutes of In Camera Session of the Administration and Finance Committee Meeting, May 14, 2019 Received: Personnel Matters
Moved by Sharon Hobin
THAT THE ADMINISTRATION AND FINANCE COMMITTEE RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA. CARRIED
O Future Meetings
P Adjournment Moved by Thomas Thomas
THAT THE MEETING BE ADJOURNED AT 11:20 P.M. CARRIED
Minutes – Administration and Finance Committee Meeting – June 4, 2019 30
RECOMMENDATION TO THE BOARD
REPORT NUMBER F 3
MINUTES OF THE BRAMPTON SCHOOL TRAFFIC SAFETY COUNCIL MEETING JUNE 6, 2019
1. THAT THE MINUTES OF THE BRAMPTON SCHOOL TRAFFIC SAFETY COUNCIL MEETING, JUNE 6, 2019, BE RECEIVED.
Agenda – Regular Board Meeting – September 24, 2019 31
3.1-1 F 3 Pg. 1 Minutes Brampton School Traffic Safety Council
Committee of the Council of The Corporation of the City of Brampton
Thursday, June 6, 2019
Boardroom WT-2C – 2nd Floor – West Tower
Members Present: Patrick Doran (Chair) Trustee Darryl D’Souza, Dufferin-Peel Catholic District School Board Wendell Cole Charles Gonsalves Rakesh Joshi Albert Masih Stephane Mukendi City Councillor Charmaine Williams – Wards 7 and 8
Members Absent: Max Kazman (Vice-Chair) (regrets) Trustee Kathy McDonald, Peel District School Board Damindar Ghumman (regrets)
Staff, Agency and Organizational Representatives: Sgt. Fortunato Manvati, Regional Divisional Traffic Unit, Peel Regional Police Thomas Tsung, Controller of Corporate Support Services, Peel District School Board Anna Gentile, Student Transportation of Peel Region Peter Bryson, Supervisor, Enforcement and By-law Services Gary Jarrett, Assistant Division Chief, Fire and Emergency Services Craig Kummer, Senior Manager, Traffic Services Violet Skirten, Crossing Guard Supervisor Chandra Urquhart, Legislative Coordinator, City Clerk’s Office
32 F 3 Pg. 2 3.1-2 Minutes Brampton School Traffic Safety Council
The meeting was called to order at 9:37 a.m. and adjourned at 10:08 a.m.
The Clerk’s Office staff advised Committee a few members of the new Committee membership were present to observe the meeting.
1. Approval of Agenda
SC056-2019 That the agenda for the Brampton School Traffic Safety Council meeting of June 6, 2019, be approved, as amended, to add the following items:
7.4 Correspondence from Lynn O’Halloran, Principal, re: Request to Review Traffic Congestion and school property/property – Robert J. Lee Public School, 160 Mountainash Road – Ward 10
7.5. Correspondence from David Edanks, Principal, re: Request for a Crossing Guard at the intersection of Veterans Drive and Yardmaster Drive – St. Daniel Comboni Catholic School, 120 Veterans Drive – Ward 6
Carried
2. Declarations of Interest under the Municipal Conflict of Interest Act – nil
3. Previous Minutes
3.1. Minutes - Brampton School Traffic Safety Council – May 2, 2019
The minutes were considered by Committee of Council on May 29, 2019 and the recommendations were approved by Council on June 6, 2019. The minutes were provided for Committee’s information.
4. Delegations/Presentations – nil
5. Program - Peel Safe and Active Routes to School Committee (PSARTS)
Violet Skirten, Crossing Guard Supervisor, advised that a PSARTS meeting was scheduled for the last week of June 2019.
2019 06 06 Page 2 of 10 33 3.1-3 F 3 Pg. 3 Minutes Brampton School Traffic Safety Council
6. School Travel Planning Program/Sub-Committee/Ad Hoc Committee Participation
Violet Skirten, Crossing Guard Supervisor, advised that the School Travel Planning program is ongoing and three more schools have been added to the School Travel Planning program. Walkabouts will be undertaken in the future with those schools.
In response to a question from Committee, Ms. Skirten indicated that 87 schools have participated in the program to date.
7. Correspondence
7.1. Correspondence from Sheree Mornan, Brampton resident, re: Review of Request for a Crossing Guard at the intersection of Bramtrail Gate and Van Kirk Drive – St. Josephine Bakhita Catholic School, 430 Van Kirk Drive – Ward 2
Violet Skirten, Crossing Guard Supervisor, advised that a request was made for a crossing guard at the intersection of Van Kirk Drive and Bramtrail Gate by a resident. Concerns were expressed regarding the safety of /children/pedestrians crossing at the location. Ms. Skirten suggested that a site inspection be conducted.
Committee reviewed the site inspection request and considered the comments provided by staff.
The following motion was considered:
SC057-2019 1. That the correspondence from Violet Skirten, Crossing Guard Supervisor, to the Brampton School Traffic Safety Council meeting of June 6, 2019, re: Review of Request for a Crossing Guard at the intersection of Bramtrail Gate and Van Kirk Drive – St. Josephine Bakhita Catholic School, 430 Van Kirk Drive – Ward 2 be received; and
2. That a site inspection be undertaken.
Carried
7.2. Correspondence from Natty Singh, Brampton resident, re: Request to Review Traffic Congestion on School Street/Property and Crossing Guard inquiry – Folkstone Public School, 104 Folkstone Crescent – Ward 8
2019 06 06 Page 3 of 10 34 F 3 Pg. 4 3.1-4 Minutes Brampton School Traffic Safety Council
Violet Skirten, Crossing Guard Supervisor, provided an overview of the request and noted that a resident was concerned about safety of students/pedestrians due to speeding vehicles on Folkstone Drive. A site inspection was suggested in the vicinity of the school to determine the need for a crossing guard.
Committee reviewed the site inspection request and considered the comments provided by staff.
The following motion was considered:
SC058-2019 1. That the correspondence from Natty Singh, Brampton resident, to the Brampton School Traffic Safety Council meeting of June 6, 2019, re: Request to Review Traffic Congestion on School Street/Property and Crossing Guard inquiry – Folkstone Public School, 104 Folkstone Crescent – Ward 8 be received; and
2. That a site inspection be undertaken.
Carried
7.3. Correspondence from Zina Zenditti, School Administrator, re: Request to Review Park and Ride, Traffic Congestion on School Street/Property and Crossing Guard/New School – St. Jacinta Marto Catholic School, 40 Fallowfield Road – Ward 5
Violet Skirten, Crossing Guard Supervisor, advised that this school was opened in September 2018. A routine site inspection at the time of opening was not conducted to review and determine whether any safety improvements were required. A site inspection was requested by the school administrator due to the traffic congestion in the vicinity of the school.
Committee reviewed the site inspection request and considered the comments provided by staff.
The following motion was considered:
SC059-2019 1. That the correspondence from Zina Venditti, School Administrator, to the Brampton School Traffic Safety Council meeting of June 6, 2019, re: Request to Review Park and Ride, Traffic Congestion on School Street/Property and Crossing Guard/New School – St. Jacinta Marto Catholic School, 40 Fallowfield Road – Ward 5 be received; and
2. That a site inspection be undertaken.
Carried
2019 06 06 Page 4 of 10 35 3.1-5 F 3 Pg. 5 Minutes Brampton School Traffic Safety Council
7.4. Correspondence from Lynn O'Halloran, Principal, re: Request to Review Traffic Congestion on school street/property – Robert J. Lee Public School, 160 Mountainash Road – Ward 10
Violet Skirten, Crossing Guard Supervisor, provided an overview of the request and noted that previous site inspections were conducted at this school, however the school was now being managed by another principal. An inspection was requested to determine how to safely cope with congestion during the drop off and pick up of students at the Kiss and Ride before and after school.
Committee reviewed the site inspection request and considered the comments provided by staff.
The following motion was considered:
SC060-2019 1. That the correspondence from Lynn O'Halloran, Principal, to the Brampton School Traffic Safety Council meeting of June 6, 2019, re: Request to Review Traffic Congestion on school street/property – Robert J. Lee Public School, 160 Mountainash Road – Ward 10 be received; and
2. That a site inspection be undertaken.
Carried
7.5. Correspondence from David Edanks, Brampton resident, re: Request to Review Crossing Guard Inquiry at the intersection of Veterans Drive and Yardmaster Drive – St. Daniel Comboni Catholic School, 120 Veterans Drive – Ward 6
Violet Skirten, Crossing Guard Supervisor, advised that previous site inspections have been undertaken for this school, but not for the intersection of Veterans Drive and Yardmaster Drive. The resident indicated that vehicles fail to stop and allow students/pedestrians to cross at the intersection. He requested a crossing guard for the site as he was concerned about safety while crossing.
Committee reviewed the site inspection request and considered the comments provided by staff.
The following motion was considered:
SC061-2019 1. That the correspondence from Lynn O'Halloran, Principal, to the Brampton School Traffic Safety Council meeting of June 6, 2019, re: Request to Review Crossing Guard Inquiry at
2019 06 06 Page 5 of 10 36 F 3 Pg. 6 3.1-6 Minutes Brampton School Traffic Safety Council
the intersection of Veterans Drive and Yardmaster Drive, St. Daniel Comboni Catholic School, 120 Veterans Drive – Ward 6 be received; and
2. That a site inspection be undertaken.
Carried
8. New School Openings
Thomas Tsung, Peel District School Board, indicated that Esker Lake Public school was scheduled to open in September 2019.
9. Changes/Updates to School Boards/Student Population – nil
10. Brampton School Traffic Safety Council Promotional Activities
Violet Skirten, Crossing Guard Supervisor, advised that Crossing Guard Appreciation day will be celebrated on June 11, 2019 in the Region of Peel. Crossing guards are recognized for their contributions to keep the school community safe.
11. Other/New Business
11.1. Report from Enforcement and By-law Services, re: By-law Enforcement School Patrol Statistics ending May 28, 2019
Peter Bryson, Supervisor, Enforcement and By-law Services, provided an overview of the subject report. He noted that the number of school attendances for the month of May were a little higher than April 2019, which resulted in more tickets being issued.
In response to questions from Committee, Mr. Bryson explained that even though officers may attend a school several times they were not authorized to issue tickets for violations other than parking and the penalty was usually a fine. Based on the number of complaints received, schools with higher incidences require more attendances as indicated in the statistics, and more attendances result in more tickets being issued.
The following motion was received:
2019 06 06 Page 6 of 10 37 3.1-7 F 3 Pg. 7 Minutes Brampton School Traffic Safety Council
. SC049-2019 That the report from Peter Bryson, Supervisor, Enforcement and By-law Services, to the Brampton School Traffic Safety Council meeting of June 6, 2019, re: By-law Enforcement School Patrol Statistics – Period ending May 28, 2019 be received.
Carried
12. Site Inspection Report(s)
12.1. Worthington Public School – 71 Worthington Avenue – Ward 6 Review Traffic Traffic Congestion/Parking Issues Tuesday May 7, 2019 - 8:00 a.m. and 2:40 p.m.
It was noted that Patrick Doran, Chair, was present for both the morning and afternoon site inspections.
Committee reviewed the observations and recommendations in the site inspection report and considered the following motion:
SC062-2019 1. That the site inspection report to the Brampton School Traffic Safety Council meeting of June 6, 2019, re: Worthington Public School – 71 Worthington Avenue – Ward 6 be received; and
2. That in an effort to encourage Active Transportation to and from school, the principal contact their designated Peel Health Nurse to participate in the school Travel Plan Program in Peel;
3. That the school principal be requested to: Educate and encourage the parents to walk to the designated Crossing Guard location at the north end of the school, and promote safe and active routes onto school property Arrange for the installation of a Kiss and Ride sign at the entrance of school property;
4. That the Manager of Enforcement and By-law Services be requested to enforce the parking restrictions on Worthington Avenue in the vicinity of the school at arrival and dismissal times; and,
5. That the Senior Manager of Traffic Services arrange for the enhanced pavement markings to be refreshed at the school crossing on Worthington Avenue in front of Worthington Public School.
Carried
2019 06 06 Page 7 of 10 38 F 3 Pg. 8 3.1-8 Minutes Brampton School Traffic Safety Council
12.2. William G. Davis Public School, 491 Bartley Bull Parkway – Ward 3 Review Park and Ride/Traffic Congestion Tuesday, May 14, 2019 - 8:15 a.m. and 2:40 p.m.
Committee reviewed the observations and recommendations in the site inspection report and considered the following motion:
SC063-2019 1. That the site inspection report to the Brampton School Traffic Safety Council meeting of June 6, 2019, re: William G. Davis Public School, 491 Bartley Bull Parkway – Ward 3 be received; and,
2. That in an effort to encourage Active Transportation to and from school, the Principal contact their designated Peel Health Nurse to participate in the School Travel Plan Program in Peel; and
3. That the Senior Manager of Traffic Services be requested to arrange to: Refresh the enhanced pavement markings on the east leg of the intersection of Bartley Bull Pkwy and Bartley Bull Pkwy Conduct a “No U-Turn” study on Bartley Bull Pkwy north and east in the vicinity of the school;
4. That the Manager of By-law and Enforcement Services arrange for the enforcement of parking restrictions on Bartley Bull Pkwy during arrival and dismissal times of the school;
5. That the Principal be requested to: Encourage and educate parents to drop off and pick up students on the school side of the road Remind students to cross at the intersection of Bartley Bull Pkwy and Bartley Bull Pkwy Ask the school board to re-assess the property for a possible implementation of a Kiss and Ride operation.
Carried
12.3. St. Jean-Marie Vianney Catholic School, 75 Jordensen Drive – Ward 6 Review Safety Concerns/Crossing Guard inquiry Thursday, May 16, 2019 - 8:30 a.m. and 3:30 p.m.
2019 06 06 Page 8 of 10 39 3.1-9 F 3 Pg. 9 Minutes Brampton School Traffic Safety Council
Committee reviewed the observations and recommendations in the site inspection report and considered the following motion:
SC064-2019 1. That the site inspection report to the Brampton School Traffic Safety Council meeting of June 6, 2019, re: St. Jean-Marie Vianney Catholic School, 75 Jordensen Drive – Ward 6 be received; and
2. That, in an effort to encourage Active Transportation to and from school, the Principal contact their designated Peel Health Nurse to participate in the School Travel Plan Program in Peel;
3. That a crossing guard is not warranted at the intersection of Williams Parkway and Valleyway Drive;
4. That the Senior Manager of Traffic Services be requested to arrange for the following: Review of the signal timings at the intersection of Williams Parkway and Valleyway Drive Refresh of the enhanced pavement markings on all legs of the intersection of Williams Parkway an and Valleyway Drive; and
5. That the Principal encourage and educate the students on bicycle safety especially crossing the intersection of Williams Parkway and Valleyway Drive.
Carried
13. Future/Follow-up Site Inspection(s)
Esker Lake Public School, 10420 Heart Lake Road – Ward 2 St. Daniel Comboni Catholic School, 120 Veterans Drive – Ward 6
14. Site Inspection Schedule
St. Jacinta Marto Catholic School, 40 Fallowfield Road – Ward 6 Review Traffic Congestion/Park and Ride/Crossing Guard Thursday, June 13, 2019 – 8:35 a.m. and 2:40 p.m.
St. Josephine Bakhita Catholic School, 430 Van Kirk Drive – Ward 2 Review Request for Crossing Guard at intersection of Bramtrail Gate and Van Kirk Drive Thursday, June 20, 2019 – 8:45 a.m. and 3:40 p.m.
2019 06 06 Page 9 of 10 40 F 3 Pg. 10 3.1-10 Minutes Brampton School Traffic Safety Council
Robert J. Lee Public School, 160 Mountainash Road – Ward 10 Review Traffic Congestion on school street/property Tuesday, June 25, 2019 – 7:45 a.m. and 2:30 p.m.
Folkstone Public School, 104 Folkstone Crescent – Ward 8 Review Traffic Congestion on School street/property and Crossing Guard inquiry Wednesday June 26, 2019 - 8:40 a.m. – 3:25 p.m.
15. Information Items – nil
16. Question Period
In response to questions regarding the status of recommendations forwarded to the Peel District School Board, Thomas Tsung, Controller of Corporate Support Services, indicated that an update will be provided at a future meeting when Committee meetings resume in September 2019.
17. Public Question Period – nil
18. Adjournment
Patrick Doran, Chair, reminded members that this was the last meeting of the Committee. He thanked members for their participation and contributions during the last four years.
The following motion was considered:
SC0065-2019 That the Brampton School Traffic Safety Council do now adjourn to meet on Thursday, September 5, 2019, at 9:30 a.m.
Carried
------Patrick Doran (Chair)
2019 06 06 Page 10 of 10 41
RECOMMENDATION TO THE BOARD
REPORT NUMBER F 4
MINUTES OF THE FAITH AND PROGRAM COMMITEE MEETING JUNE 11, 2019
1. THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITEE MEETING, JUNE 11, 2019, BE RECEIVED.
Agenda – Regular Board Meeting – September 24, 2019 42
F 4 Pg. 1 Minutes of the Faith and Program Committee Meeting Feast of St. Barnabus the Apostle Tuesday, June 11, 2019, 7:00 p.m. Board Room, Catholic Education Centre
Chair: Shawn Xaviour Vice Chair: Brea Corbet Trustees: Sharon Hobin Bruno Iannicca Mario Pascucci Stefano Pascucci Thomas Thomas Student Trustees: Rynel Pinto Faye Rosario Associate Director of Instructional Services: David Amaral Associate Director of Corporate Services: Daniel Del Bianco Supervisory Officers: Wayne Brunton Deborah Finegan-Downey Silvana Gos Brian Hester Jodi Kuran Martine Lewis Cairine MacDonald Carmel Murphy Lucy Papaloni Tammy-Lynne Peel Les Storey Mathew Thomas Max Vecchiarino Recorder: Laurie Mackereth Regrets: Trustee Luz del Rosario Trustee Darryl D’Souza Trustee Frank Di Cosola Absent: Trustee Anna da Silva
A Routine Matters
1. Call to Order and Attendance At 7:00 p.m. Shawn Xaviour, Chair of the Faith and Program Committee, called the meeting to order.
2. Acknowledgement of First Nations Sacred Territory Shawn Xaviour, Chair of the Faith and Program Committee, acknowledged the sacred territory of the Mississaugas of the Credit First Nation.
3. Opening Prayer Shawn Xaviour, Chair of the Faith and Program Committee, led the Opening Prayer.
4. Approval of the Agenda
a. Approval of Calendar Item-Nil
Moved by Bruno Iannicca
THAT THE AGENDA BE APPROVED. CARRIED
Minutes – Faith and Program Committee Meeting June 11, 2019 43 F 4 Pg. 2
5. Declaration of Interest – Nil
6. Approval of Minutes of the Faith and Program Committee Meeting May 21, 2019
Moved by Thomas Thomas
THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING MAY 21, 2019, BE APPROVED. CARRIED
B Awards and Presentations - Nil
C Pastor’s Remarks - Nil
D Delegations - Nil
E Updates/Information/Reports from Trustees for Receipt
i) Regular Reports - Nil
ii) Student Senate Council Report
Moved by Brea Corbet
THAT THE STUDENT SENATE REPORT BE RECEIVED. CARRIED
Student Trustees Rynel Pinto and Faye Rozario provided the Student Senate update:
The final Student Senate meeting for 2018-2019 took place on May 31. Student trustee-elects were introduced to the new Student Senate and the incoming senators learned about their positions and the various committees within the Student Senate.
Student Trustees Rynel Pinto and Faye Rosario acknowledged the work the Student Senate preformed throughout the year and welcomed Sheanne Jesudhason and Eugene Zanone.
iii) Good News Items
Trustee Brea Corbet extended congratulations to St. Joan of Arc Catholic Secondary School for a successful Relay for Life event. Their fundraising efforts achieved over $36,000 for the Canadian Cancer Society, to advance cancer research and improve awareness resulting in more cancer survivors.
F Information/Reports from Committees for Receipt – Nil
Minutes – Faith and Program Committee Meeting – June 11, 2019 44 F 4 Pg. 3
G Information/Reports from Administration for Receipt
1. Catholic Education Week: 2020 CEW Theme – Carmel Murphy
Moved by Stefano Pascucci
THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, CATHOLIC EDUCATION WEEK: 2020 CEW THEME, BE RECEIVED. CARRIED
Shelagh Peterson, Coordinator of Religious Education and Faith Formation, provided information on Catholic Education Week 2020 which takes place May 3–8, 2020. The theme for Catholic Education Week 2020 is: Catholic Education: Igniting Hope - L’éducation catholique: Allumer la flamme de l’espérance.
There are five sub-themes for Catholic Education Week 2020: Our Hope in Christ - Notre espérance, c’est le Christ; The Hope Within Us - L’espérance en nous; The Hope Among Us - L’espérance au milieu de nous; Hope for the World - L’espérance pour le monde and A Future Full of Hope - Un avenir rempli d’espérance.
Resources will be available at the end of August 2019 on the Ontario Catholic School Trustees’ Association (OCSTA) website.
2. Professional Activity Day: Online Teacher Modules – Carmel Murphy
Moved by Mario Pascucci
THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, PROFESSIONAL ACTIVITY DAY: ONLINE TEACHER MODULES, BE RECEIVED. CARRIED
Superintendent of Program and Learning Services, Carmel Murphy, invited Dulcie Belchior, Principal of Student Success and Secondary Program and Kelly MacDougall, District eLearning Contact, Program and Learning Services to present an overview of the Professional Development Day Modules.
Program and Learning Services developed 22 online learning modules that were available to all elementary and secondary staff. The self-directed modules were available through the Ministry of Education Virtual Learning Environment Brightspace by D2L (Desire to Learn) which offers a suite of tools in a safe and secure manner. Modules remain open and participants continue to access them.
Staff responded to questions of clarification.
Minutes – Faith and Program Committee Meeting – June 11, 2019 45 F 4 Pg. 4
3. Special Education and Learning Services Overview: 2018-2019 – D. Finegan-Downey
Moved by Sharon Hobin
THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, SPECIAL EDUCATION AND LEARNING SERVICES OVERVIEW: 2018-2019, BE RECEIVED. CARRIED
Deborah Finegan-Downey, Superintendent of Special Education and Learning Services, reviewed the report which summarized the support of individual needs of students with diverse learning needs by offering a wide range of services. Superintendent Finegan-Downey invited Tammie Cameron, Consultant, Special Education and Learning Services to provide a media presentation.
Trustee Sharon Hobin congratulated the team for its hard work and care of children who learn differently.
Staff responded to questions of clarification.
In response to Trustee Brea Corbet’s inquiry about instituting board-wide Emotional Literacy Lessons, Associate Director David Amaral advised staff will review.
4. Central Committee for Catholic School Councils - Annual Report – Wayne Brunton
Moved by Stefano Pascucci
THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, CENTRAL COMMITTEE FOR CATHOLIC SCHOOL COUNCILS - ANNUAL REPORT, BE RECEIVED. CARRIED
Superintendent of Mississauga, Brampton Central Family of Schools, Wayne Brunton presented the annual report, providing an overview of the many ways the Central Committee for Catholic School Councils (CCCSC) and local Catholic School Councils serve as they support all children.
CCCSC is comprised of parent representatives representing each family of schools, parish representatives, community reps, and two trustees.
Trustee Sharon Hobin noted the extensive time and work involved in preparation of parent engagement sessions and the low attendance at the events. Associate Director David Amaral advised staff will engage the research team to prepare a survey and will distribute by email for parent input.
In response to Trustee Brea Corbet’s ProGrant inquiry, Superintendent Wayne Brunton advised staff will communicate with principals when the 2019-2020 applications are available.
Committee Chair Shawn Xaviour passed the chair to Trustee Brea Corbet.
Minutes – Faith and Program Committee Meeting – June 11, 2019 46 F 4 Pg. 5
Trustee Shawn Xaviour inquired if staff can determine that parents are reading the school e-newsletters. Associate Director David Amaral shared some schools include an incentive for reading and will inquire if there is a way to track.
Committee Chair Shawn Xaviour resumed the chair.
H Trustee/Committee/Administration Reports Requiring Action
1. OCSTA 2019 Regional Meetings - Questions for Discussion – Marianne Mazzorato
Moved by Thomas Thomas
THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, 2019 OCSTA REGIONAL MEETINGS: QUESTIONS FOR DISCUSSION, BE RECEIVED. CARRIED
David Amaral, Associate Director of Instructional Services, reviewed the report. Staff reviewed the questions posed by OCSTA in the May 30, 2019 memo from the Ontario Catholic School Trustees’ Association (OCSTA) entitled 2019 Regional Meetings – Questions for Discussion. Staff have crafted proposed responses for trustees’ consideration for submission to OCSTA on behalf of the Board of Trustees.
Trustee Sharon Hobin, noting the information is due to OCSTA in September, requested that when the data becomes available, the impact on secondary sections and courses be included In the response.
I Notices of Motion - Nil
J Additional Business – Nil
K Questions Asked of, and by Board Trustees
1. Committee Chair Shawn Xaviour extended a welcome to Student Trustee-elect, Sheanne Jesudhason, seated in the gallery.
2. Trustee Sharon Hobin inquired about the status of striking a committee, including trustees and parents, to investigate the concussion protocol. Associate Director David Amaral anticipated the formation of a committee commencing in September.
3. Trustee Brea Corbet requested a review of the Excursion policy. Associate Director David Amaral advised the policy and associated procedure can be reviewed at the October Board By-Law/Policy Review Committee.
L Declared Interest Items – Nil
Minutes – Faith and Program Committee Meeting – June 11, 2019 47 F 4 Pg. 6
M In Camera Session
Moved by Thomas Thomas
THAT THE FAITH AND PROGRAM COMMITTEE MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN CAMERA MEETING OF THE COMMITTEE OF THE WHOLE IN RESPECT OF CONFIDENTIAL MATTERS. CARRIED
N Rise and Report Approved: Minutes of the In Camera Session of the Faith and Program Committee Meeting, May 21, 2019
Moved by Thomas Thomas
THAT THE FAITH AND PROGRAM COMMITTEE RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA AND RECOMMEND ADOPTION OF THE RECOMMENDATIONS SET OUT THEREIN. CARRIED
O Future Meetings TBA
P Adjournment Moved by Shawn Xaviour
THAT THE MEETING BE ADJOURNED AT 8:30 P.M. CARRIED
Minutes – Faith and Program Committee Meeting – June 11, 2019 48
RECOMMENDATION TO THE BOARD
REPORT NUMBER F 5
MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITEE MEETING JUNE 12, 2019
1. THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITEE MEETING, JUNE 12, 2019, BE RECEIVED.
Agenda – Regular Board Meeting – September 24, 2019 49
F 5 Pg. 1
MINUTES Special Education Advisory Committee Meeting Memorial Bl. Lorenzo Salvi Wednesday, June 12, 2019, 7:00 p.m. Board Room, Catholic Education Centre
The mission of the Dufferin-Peel Catholic District School Board, in partnership with the family and church, is to provide, in a responsible manner, a Catholic education, which develops spiritual, intellectual, aesthetic, emotional, social and physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the community. Chair: Luz del Rosario Vice Chair: Leslie Silvestri Trustees: Luz del Rosario, Stefano Pascucci, Bruno Iannicca, Thomas Thomas Superintendent: Deb Finegan-Downey, Special Education and Learning Services
Committee Members: Staff: Luz del Rosario, Chair, Trustee, Mississauga Wards 6 & 11 David Amaral Leslie Silvestri, (Vice-Chair), Learning Disabilities Association of Peel Region Deb Finegan-Downey Stefano Pascucci, Trustee, Mississauga Ward 4 Cairine MacDonald Bruno Iannicca, Trustee (Alternate), Mississauga Ward 7 Cathy Bova Thomas Thomas, Trustee (Alternate), Mississauga Ward 5 Tina De Vellis-Carino Myra Del Rosario, ABC Association for Bright Children Kylie Richardson Nancy Vrbanek, ABC Association for Bright Children (Alt.) Jason Pratt Dely Farrace, Brampton Caledon Community Living Christiane Kyte Janice Hatton, Autism Ontario, Peel Chapter Joanne Dean Airene Cunanan, Autism Ontario, Peel Chapter (Alt.) Kate Hann Lissette Gaylie, Easter Seals Ontario Yulanda Julien Nisha Lewis, Canadian Mental Health Association/Peel Debra Lean Rose Casaccia, Canadian Mental Health Association/Peel (Alt.) Rosanna Commisso Veronika Okrugic, VOICE/Peel Parents for Hearing Impaired Children Shannon Pompili Bosco Maria Demata, VOICE/Peel Parents for Hearing Impaired Children (Alt.) Sabrina Baiana Christine Koczmara, Community Living Mississauga Tammie Cameron Heather Bialowas, Down Syndrome Association of Peel: Caring Network Laura Pincente Celeste Encila, Down Syndrome Association of Peel: Caring Network (Alt.) Jacqui Toste Bobbi Wilson, CCCSC, Member at Large Michael Schaus Teddi Lowie Kimberley Crhak Rosie Della-Spina, Recorder Laurie Eschli Anne Vuillet Kellie Donaher REGRETS: C. Koczmara, B. Wilson, V. Okrugic, D. Farrace, A. Cunanan ABSENT: N. Lewis, C. Encila, M. Demata
Minutes – Special Education Advisory Committee Meeting – June 12, 2019 “For surely I know the plans I have for you, says the Lord, plans for your welfare and not for harm, to give you a future with hope.” (Jeremiah 29:11) 50 F 5 Pg. 2
A Routine Matters 1. Call to Order and Attendance The meeting was called to order by Chair Luz del Rosario at 7:07p.m. Attendance was taken, regrets noted and guests welcomed. 2. Acknowledgement of First Nations Sacred Territory Chair of SEAC Luz del Rosario acknowledged the sacred territory of the Mississauga of the Credit First Nation. 3. Opening Prayer The opening prayer, The Season of Summer, was displayed on the screens and led by Chair Luz del Rosario. 4. Approval of Agenda
Moved by: Leslie Silvestri
THAT THE AGENDA OF JUNE 12, 2019 BE APPROVED. CARRIED
5. Approval of Minutes, SEAC Meeting May 15, 2019
Moved by: Heather Bialowas
THAT THE MINUTES OF MAY 15, 2019 BE APPROVED. CARRIED
6. Previous Business – NIL
B Presentations and Staff Reports 1. What is new in Special Education 2018-2019 – Top Ten Special Education staff, Shannon Pompili Bosco and Tammie Cameron presented a celebration video of the top ten initiatives new in Special Education for 2018-2019. The video was shown the previous evening at Faith and Program Committee meeting and Superintendent Deb Finegan-Downey thanked the staff and retired Superintendent Tilia Cruz for the work done to get these projects in place. Special Education and Learning Services Department (SELSD) is committed to nurturing an inclusive, responsive, equitable and caring environment that allows all learners to reach their full potential as they work towards achievement of the Ontario Catholic School Graduate Expectations. To support our shared beliefs, the SELSD continues to review supports and services including system-wide procedures, board and family level programs/classes and direct support to students. In order to ensure that all students are able to maximize the full benefit of special education supports to meet their individual needs, the department identified professional learning as an area of focus for the 2018-2019 school year. The Special Education and Learning Services Department will continue to support the individual needs of students with diverse learning needs by offering a spectrum of services and class placements. As a system rooted in faith and the human dignity of all, we will continue to review current procedures, programs and classes to meet the individual needs of all learners. Responses to questions were given.
Minutes – Special Education Advisory Committee Meeting – June 12, 2019 “For surely I know the plans I have for you, says the Lord, plans for your welfare and not for harm, to give you a future with hope.” (Jeremiah 29:11) 51 F 5 Pg. 3
C Budget – NIL
D Updates/Information/Reports from Trustees 1. Trustee Stefano Pascucci, on behalf of the Chair Luz del Rosario and the Board of Trustees, thanked SEAC Members and Staff for giving of their time throughout the year for the students who are most vulnerable. Trustee Pascucci announced that there are two new student trustees for the 2019-2020 school year, one from the North, Holy Name of Mary CSS and one from the South, Loyola CSS. 2. On May 30, 2019, a memo was sent out by the Ministry to say there is a twenty member panel created to go through all of the input sent in by school boards, town hall meetings, parents and will advise the Minister how to roll out funds and keeping them the same if possible. 3. June 17, 2019 there will be a special board meeting on budget from staff. The Board is required to submit a balanced budget by June 30, 2019 and we are currently at a deficit of $15M. Chair, Luz del Rosario said that the SEAC Input to Board Budget report was considered and we hope that as in the past, will be supported by the Board. 4. Trustee Stefano Pascucci thanked SEAC for welcoming him to the community and looks forward to working with members next year.
E Reports from Community Associations
1. Vice Chair, Leslie Silvestri of Learning Disabilities Association of Peel Region announced there will be running their Kidz Konnect summer camp at Heart Lake Conservation this summer. Busing will be provided for children all over Peel Region. This camp will run all summer but will not be limited to those with learning disabilities. For more information, you can go on to their website www.ldapr.ca. 2. Vice Chair, Leslie Silvestri was at Queen’s Park last week and was happy to announce that she was told that the letter sent by SEAC was received and that the Minister will be sending a response.
F Work Group 1. Special Education Plan Shannon Pompili Bosco and Tammie Cameron passed out iPads to all members to maneuver through the Plan during the presentation. Feedback sheets were handed out for members to submit their input at the end of the presentation. Once the feedback is received, changes will be made to the final copy and forwarded to Director of Education, Marianne Mazzorato, for approval before it is sent to the Ministry of Education. Once approval has been given, the updated Special Education Plan will be live on our website. Throughout the school year, updates to the plan will be made as necessary. 2. PRO Grant Video A video was shown in celebration of the various Parent Engagement evenings supported by the PRO Grant. Each evening engaged parents and/or families in “hands-on” activities and a chance to talk to staff to understand programs, classes and supports available. The evenings were well- attended and positive feedback was given by individual parents. The various evenings for 2018- 2019 included: Preparing Your Child With Differing Abilities For The Sacraments; Transitions: Exploring The Road To Adulthood; Blast Off To School; Assistive Technology Marketplace; Secondary Mathematics; Safe Talk; Every Child Has A Voice. Members were asked to fill in a
Minutes – Special Education Advisory Committee Meeting – June 12, 2019 “For surely I know the plans I have for you, says the Lord, plans for your welfare and not for harm, to give you a future with hope.” (Jeremiah 29:11) 52 F 5 Pg. 4
feedback sheet to help plan for next year. Many SEAC Members attended the evenings. We are waiting to receive confirmation from the Ministry if there will be funding for PRO Grants for 2019-2020.
G Information and Correspondence Letters were received by: Brant Haldimand Norfolk CDSB, District School Board Ontario North East, Peel DSB and Hastings and Prince Edward DSB regarding funding. All letters will be sent electronically by Rosie Della-Spina.
H Communication Chair Luz del Rosario thanked all members on behalf of Stefano Pascucci and all Board Trustees for their time they give to SEAC. She also thanked staff for all of the work they do throughout the year for SEAC meetings and Parent Engagement evenings. Superintendent Deb Finegan-Downey thanked all members and staff for a successful year and all of the work that has been done throughout the year to support our students.
I Questions asked of, and by Committee Members
J Public Questions
K Future Meetings A list of dates for 2019-2020 SEAC meetings was included in the SEAC package for June 12, 2019.
L Adjournment Moved by: Heather Bialowas
THAT THE MEETING ADJOURN AT 8:39 PM. CARRIED
Minutes – Special Education Advisory Committee Meeting – June 12, 2019 “For surely I know the plans I have for you, says the Lord, plans for your welfare and not for harm, to give you a future with hope.” (Jeremiah 29:11) 53
RECOMMENDATION TO THE BOARD
REPORT NUMBER F 6
MINUTES OF THE CENTRAL COMMITTEE FOR CATHOLIC SCHOOL COUNCILS MEETING JUNE 13, 2019
1. THAT THE MINUTES OF THE CENTRAL COMMITTEE FOR CATHOLIC SCHOOL COUNCILS MEETING, JUNE 13, 2019, BE RECEIVED.
Agenda – Regular Board Meeting – September 24, 2019 54
F 6 Pg. 1
Minutes of the Central Committee for Catholic School Councils Meeting Thursday, June 13, 2019 - 6:30 p.m. Board Room, Catholic Education Centre
Chair: Pam Olivieri Vice Chair: Genevieve Rodney Trustee: Stefano Pascucci Superintendent: Wayne Brunton
Members Present: Stefano Pascucci Trustee Wayne Brunton Superintendent Siobhan Bent Brampton East Caledon Dufferin Malton - Elementary Mary Licata Brampton East Caledon Dufferin Malton - Secondary Karen Dancy Brampton North-East - Elementary Ephraim Sampson Brampton West - Elementary Genevieve Rodney Brampton West - Secondary Jennifer Cazabon Mississauga Brampton Central - Elementary Maria Scupham Mississauga East - Secondary Dinah Langley Mississauga North - Elementary, Alternate Pam Olivieri Mississauga North - Secondary Maria Vretenar Mississauga South - Elementary Gail Briand-Santo Mississauga South - Secondary, Alternate Gabriel Ogundele Diocesan Representative
Recorder: Caroline McFarland Regrets: Elizabeth Pegas- Mariana Kutin Silvana Gos Alexis Galvao Ferreira Morais Laurie-Anne Clark Bobbi Wilson Absent: Ingrid Mueller- Stephan Pelland Brenda Golden John Creighton Kupec Joan Lauza- Jim Fleck Kinga Prajza Santos
A. Routine Matters 1. Call to Order Chair Pam Olivieri called the meeting to order at 6:33 p.m. Regrets were noted, guests welcomed and attendance taken. 2. Acknowledgement of First Nations Sacred Territory – Pam Olivieri 3. Opening Prayer – Wayne Brunton 4. Welcome and Introduction a. Welcome and Declaration of CCCSC Representatives i. Declaration of Conflict of Interest - NIL
MINUTES – Central Committee for Catholic School Councils – June 13, 2019 55 F 6 Pg. 2
b. Declaration of Alternates by Family of Schools Dinah Langley, Mississauga North - Elementary Alternate Gail Briand-Santo, Mississauga South - Secondary Alternate c. Identification of Observers and Guests - NIL 5. Approval of the Minutes of May 2, 2019 Meeting THAT THE MINUTES OF THE MAY 2, 2019 MEETING BE APPROVED. Moved by Jennifer Cazabon Seconded by Maria Scupham CARRIED 6. Business Arising from the Minutes - NIL 7. Approval of the Agenda THAT THE AGENDA BE APPROVED. Moved by Jennifer Cazabon Seconded by Mary Licata CARRIED
B. Business Matters - NIL
C. Presentations - NIL
D. Reports 1. Trustee Report – Stefano Pascucci - New student trustees for 2019-2020 school year are Sheanne Jesudhason from Holy Name of Mary C.S.S. and Eugene Zanone from Loyola C.S.S. - Special meeting to be held on Monday to review 2019-2020 budget. Under the Education Act, school boards have to submit a balanced budget by the end of June. - Committee was thanked for their dedication this school year. 2. Superintendent Report – Wayne Brunton - Ministry will still be supporting PRO Grants for 2019-2020 school year but PRO Grant funding for next year will only be provided closer to October. i) Responding to Genevieve Rodney, Caroline McFarland clarified that schools will be reimbursed for this year’s PRO Grant expenses after the final report is completed and submitted to the Board. - Several events are being planned for 50th Anniversary and CCCSC will be involved. The October CCCSC meeting will include a 50th Anniversary event. - Parent Engagement evenings are not well attended by parents. A survey will go out in the beginning of the new year to parents regarding these events. - The Volunteer of the Year Award will follow this meeting. The 19 nominees will be recognized and two recipients will be honoured tonight as well as at the October CCCSC meeting. i) Responding to Jennifer Cazabon, Superintendent Wayne Brunton clarified that more communication will be coming in the new school year regarding Catholic School Council bank accounts. 3. OAPCE Report - NIL 4. SEAC Report - NIL 5. Parish Representative Report - NIL 6. ACCESS DP - NIL 7. Member Update Report Please note attached submission by Siobhan Bent for St. Benedict School, submission by Laurie- Anne Clark for St. Brigid School and submission by Maria Vretenar for St. Gerard, St. Luke
Minutes – CCCSC Meeting – February 11, 2016 56 F 6 Pg. 3
Catholic, St. Helen, Our Lady of Good Voyage, St. Clare, Mary Fix Catholic, St. Herbert and St. Christopher Schools.
E. Information / Committee Updates 1. Correspondence - NIL 2. CCCSC In-Service Committee Update i. Planning for Spring Event - NIL
F. Other - NIL
G. Agenda Items for Next Meeting - NIL
H. Closing Prayer – Wayne Brunton
I. Adjournment Moved by Pam Olivieri THAT THE MEETING BE ADJOURNED at 6:58 p.m. CARRIED
J. Future Meetings September 5, 2019
MINUTES – Central Committee for Catholic School Councils – June 13, 2019 57 RECOMMENDATION TO THE BOARD
REPORT NUMBER H 1
MOTION RECOMMENDED BY THE ADMINISTRATION AND FINANCE COMMITTEE SEPTEMBER 3, 2019
1. THAT THE EXECUTION OF THE PURCHASE AND SALE AGREEMENT FOR THE RESERVATION AND FUTURE ACQUISITION OF THE MOUNT PLEASANT #3 CATHOLIC ELEMENTARY SCHOOL SITE IN THE CITY OF BRAMPTON, BE APPROVED.
Agenda – Regular Board Meeting – September 24, 2019 58
RECOMMENDATION TO THE BOARD
REPORT NUMBER H 2
MOTION RECOMMENDED BY THE AUDIT COMMITTEE SEPTEMBER 17, 2019
1. THAT THE AUDIT SERVICE PLAN FOR THE YEAR ENDED AUGUST 31, 2019, BE APPROVED.
Agenda – Regular Board Meeting – September 24, 2019 59
RECOMMENDATION TO THE BOARD
REPORT NUMBER H 3
CAPITAL PRIORITIES 2019 – PROJECT RANKING
1. THAT THE REPORT TO THE BOARD OF TRUSTEES, CAPITAL PRIORITIES 2019 – PROJECT RANKING, BE RECEIVED.
2. THAT THE CAPITAL PRIORITIES PROJECTS OUTLINED IN APPENDIX 1, BE APPROVED.
Agenda – Regular Board Meeting – September 24, 2019 60
H 3 Pg. 1
Regular Board Meeting September 24, 2019 CAPITAL PRIORITIES 2019 – PROJECT RANKING Strategic Goal: Stewardship of Our Physical Environment
“One of the scribes came near and heard them disputing with one another, and seeing that he answered them well, he asked him, ‘Which commandment is the first of all?’’” Mark 12:28
BACKGROUND
The Ministry of Education (Ministry) issued memorandum 2019: B17 on July 22, 2019, announcing the launch of the 2019-2020 Capital Priorities Program, including requests for child care capital. The submission deadline for all capital funding requests is September 30, 2019.
School boards have an opportunity to submit up to a maximum of 10 capital priority projects, with accompanying business cases, identifying the highest and most urgent pupil accommodation needs anticipated to be completed and open no later than the 2023-2024 school year. Staff identified five capital priorities which were presented to the Board of Trustees at the August 27, 2019 Regular Board Meeting and have prepared business cases in support of each priority. The business cases are detailed documents providing specific information including the supporting rationale for the capital priority as well as information on surrounding schools in relation to historical and projected enrolments, development information, existing accommodation situations, renewal and facility condition data, and new childcare needs.
Eligible project categories for boards’ Capital Priorities include accommodation pressures, school consolidations, facility condition; and French language accommodation. The Ministry has also provided clarification on the types of projects that should not be submitted as Capital Priorities requests.
Child Care Space in Schools Staff has consulted with the Region of Peel, the local Consolidated Municipal Service Manager (CMSM) for Dufferin-Peel Catholic District School Board (DPCDSB), to discuss opportunities to request capital funding for the creation of new child care spaces, where the proposed new spaces will not result in an operating pressure for the CMSM. The Region of Peel has requested new child care spaces in conjunction with the proposed Mount Pleasant Catholic Secondary School and the proposed Mount Pleasant #2 Catholic Elementary School. The request for spaces has been reflected in the project ranking and business cases.
Pilot of Modular Construction Methods The Ministry continues to seek opportunities to identify efficiencies related to providing pupil accommodation. This round of Capital Priorities will run a pilot program to assess the merits of modular construction. Staff is recommending modular construction for the proposed project at St. Joachim Catholic Elementary School.
Regular Board Meeting – September 24, 2019 Capital Priorities 2019 – Project Ranking 61 H 3 Pg. 2
Joint-Use Capital Projects As a requirement of the Capital Priorities submission, boards must document that effort was made to explore joint-use opportunities for each proposed capital project and demonstrate a willingness to participate with co-terminus school boards in joint-use school opportunities. Staff have consulted with the Peel District School Board, Conseil scolaire catholique MonAvenir and Conseil scolaire Viamonde with respect to potential joint capital projects. In addition, on an annual basis DPCDSB hosts a Community Planning and Partnership meeting which is another opportunity for co-terminus boards to identify interest in shared uses or potential partnerships. Currently, there are no suitable opportunities for collaboration on projects submitted through the Capital Priorities Program at this time.
DISCUSSION
On December 14, 2010, the Board of Trustees approved an initial set of ranking criteria in response to the Ministry’s original request for DPCDSB’s Capital Priorities submission. The Ministry requires that boards rank projects according to the highest and most urgent pupil accommodation needs anticipated within an established timeframe. The criteria identified at the time was consistent with the Ministry’s priority of funding projects. As the Capital Priorities process has evolved, additional eligibility requirements have been included and subsequently staff amended the ranking criteria to reflect these changes which were approved by the Board of Trustees at the August 27, 2019 Regular Board Meeting.
The five proposed Capital Priorities projects have been ranked according to the approved ranking criteria and are listed in Appendix 1. As previously noted, the proposed list of Capital Priorities is based on a review of the Long-Term Facilities Master Plan (LTFMP) in addition to an assessment of existing schools with on-going accommodation pressures against the buildings’ assessed condition, as measured by the Facility Condition Index (FCI), to identify potential opportunities to seek funding for replacement buildings.
CONCLUSION
On July 22, 2019, the Ministry of Education released memorandum 2019: B17 announcing the launch of the 2019-2020 Capital Priorities Program, including requests for child care capital. On August 27, 2019 staff presented the report Capital Priorities 2019-2020 to the Board of Trustees outlining the Capital Priorities process, the five proposed DPCDSB Capital Priorities, and the proposed new ranking criteria. Staff have consulted with the Region of Peel to identify the need for child care spaces associated with the proposed priorities. Staff have also consulted with DPCDSB’s co-terminus boards to determine suitable opportunities for collaboration on projects submitted through the Capital Priorities Program. The proposed list of Capital Priorities in order of ranking is identified in Appendix 1.
THE FOLLOWING RECOMMENDATIONS ARE PROVIDED FOR CONSIDERATION:
1. THAT THE REPORT TO THE BOARD OF TRUSTEES, CAPITAL PRIORITIES 2019 – PROJECT RANKING, BE RECEIVED.
2. THAT THE CAPITAL PRIORITIES PROJECTS OUTLINED IN APPENDIX 1, BE APPROVED.
62 H 3 Pg. 3
Prepared by: Stephanie Cox, Manager of Planning Mathew Thomas, Superintendent of Planning and Operations Daniel Del Bianco, Associate Director, Corporate Services
Submitted by: Marianne Mazzorato, Ed. D., Director of Education
Regular Board Meeting – September 24, 2019 Capital Priorities 2019 – Project Ranking 63 H 3 Pg. 4
Appendix 1 - List of Dufferin-Peel Catholic District School Board Capital Priorities 2019-20 as ranked:
1. Mount Pleasant Secondary School – Accommodation Pressure (58 points) o Request for 1000 new pupil places o To accommodate new growth in Mount Pleasant o To alleviate accommodation pressures at St. Edmund Campion and Notre Dame Catholic Secondary Schools
2. Mount Pleasant #2 Catholic Elementary School – Accommodation Pressure (42 points) o Request for 504 new pupil places o To accommodate new growth in Mount Pleasant o To alleviate accommodation pressure at St. Daniel Comboni Catholic Elementary School o To accommodate students currently attending school outside of the review area
3. St. John Fisher Catholic Elementary School – Accommodation Pressure and Facility Condition (30 points) o Request for a two-story, 553 pupil place replacement school o Currently a single story school constructed in 1961 o 10 portables on site – at maximum o Poor Facility Condition Index (FCI) o Additional development planned within the school boundary
4. St. Anne Catholic Elementary School – Facility Condition (26 points) o Request for a two-story, 504 replacement school o Current school constructed in 1966 o There is a 200 pupil place portapak constructed in 1982 o Poor Facility Condition Index (FCI)
5. St. Joachim Catholic Elementary School – Accommodation Pressure (20 points) o Request for a 230 pupil place addition to replace the existing 10-room portapak o Request modular construction to replace existing, aged portapak.
64