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20140819-13-39.08 Mi MINUTES OF THE PARISH MEETING OF SWALLOWFIELD PARISH COUNCIL HELD ON TUESDAY 12th August 2014 IN THE ROSE ROOM, SWALLOWFIELD PARISH HALL AT 7.30PM Present: Mr. P. Sampson (Chairman) Mr. J. Anderson Mrs. C. Clark Mr. G. Collender Mr. E. Handley, Mrs. H. Lewis Mrs. M. McDonald Mrs. B. Stanley Members of the public – 6 1. APOLOGIES FOR ABSENCE - received from Mrs. A. King 2. DECLARATIONS OF INTEREST - there was 1 declaration of interest. i) Mrs. Clark – 18.3 Heartstart – personal interest. 3. CHAIRMAN’S ANNOUNCEMENT 3.1. It was NOTED that the Swallowfield Show would take place on 24th/25th August. 3.2. It was NOTED that the Swallowfield 10+3 would take place on Sunday 21st September. 4. MINUTES OF LAST MEETING 4.1. The minutes of the Parish Council meeting held on 10th June 2014 were agreed a correct record, with two corrections: Item 3.4. attach list of participants in working groups and representatives on outside bodies to be added. Item 3.5. SWE should be AWE 4.2. Clerks report on matters arising and outstanding actions from the last minutes. Matters Arising 3.2 Issues raised by parishioners at the Annual Parish Meeting – feedback received from Mrs.Lewis. 3.5 A proposal for Health and Wellbeing has been received from Mr Anderson. An item would be added to the agenda for September. 7.2 Internal Audits - Enquiries have been made with other parishes. The Finance Working Group would discuss at their next meeting and bring a proposal to the next PC meeting. 7.3 A meeting between the Finance Working Group and the Tennis Club is being organised, however, it is proving difficult to find a date when the appropriate people can meet. 7.5 Bat Survey at Fieldfayre - the first survey has been carried out. There is still evidence of the bat colony which was present during the last survey, but no evidence that bats are currently using the space or the features put in when the roof was replaced. There is no evidence of bats in the roof space over Flat 1. A second survey would be carried out on Friday 15th August. 9.1 WW1 – material for the banner and brochure has been submitted. 1 Swallowfield Parish Council - Parish Meeting 12th August 2014 _________________________________________________________________________________ 9.2 Parish Data - discussed ways to make parish data more accessible with Mrs.King. Mrs.King is putting together the information. 10.1 Equipment for the Riseley Teen area has been ordered by the contractor. Waiting for confirmation of delivery/installation dates. 11.1 The tree survey would start on 15th September 2014. 16.2 Refurbishment of the main hall floor has been completed. Discussions/investigations about care are on-going. 16.3 Riseley Memorial Hall Emergency Lighting - further investigation required about what needs to be done. Actions See above for on-going actions 3.2 [1], 9.2 [6], 10.1 [7], 16.3 [14]. All other actions complete. 5. QUESTIONS OR COMMENTS FROM MEMBERS OF THE PUBLIC (relating to Planning issues only) NB: this is not a verbatim account of the comments Mrs.Greenway – O/2014/1681 – the developer’s assertions about the impact of traffic are not true, there would be considerable impact. The recent traffic lights on the Basingstoke Road (at Hyde End Lane and near Beech Hill Road) have caused considerable chaos, resulting in traffic queued up as far back as Charlton Lane. The original application was turned down and there doesn’t appear to be anything different in the new application. Mr Robins – MB/2014/1574 – on 6th April 2014 the government introduced new permitted development rights which allow existing agricultural buildings to be converted into homes. Farley Farms has submitted an application for prior approval for change of use of an existing agricultural building with 3 houses (1 of 2 bed and 2 of 3 bed). Use of the properties would be unrestricted and it is likely they would be let. The immediate neighbours have been informed and at present one has expressed support. 6. PLANNING Chairman of Planning Committee: Mr. J. Anderson 6.1 Current Applications MB/2014/1574 – application for prior approval for the proposed change of use of existing agricultural building to three to three dwelling houses. Tanners Grain Store, Swallowfield Road, Arborfield RG2 9LA Proposed Response: The Parish Council has been informed that this proposal has been enabled through Central Government policy which permits the change of use of redundant farm buildings into residential use subject to certain constraints which appear to be met in this instance. This being the case, it would appear there are no grounds to object despite the fact that the change of use would otherwise be contrary to policy CP11. In practical terms, the change of use would tidy up the site, eliminate a source of vermin and benefit the neighbouring residents. 2 Swallowfield Parish Council - Parish Meeting 12th August 2014 _________________________________________________________________________________ The Parish Council is concerned that any conversion to residential dwellings that results from the change of use is sympathetic to the neighbouring properties and the location. A conversion into three residential units seems rather excessive in this location and space. There is also a potential need for accommodation for agricultural workers at this location and the Council wonders if the regulations would allow the imposition of an agricultural tie. It was PROPOSED and seconded that the Council’s response would be as detailed above. All in favour. CLE/2014/1544 – application for a certificate of existing lawful development building use class B1, B2 and B8. Loddon Court Farm Beech Hill Road Spencers Wood Proposed Response: The Parish Council is concerned about the very narrowly drawn neighbour consultation area and feels that more residents in the mobile home park should be consulted since this affects the private access roads for the mobile home park and the vehicles and operations are a source of noise. It would appear from past meetings with residents of the mobile home park that the extent of this use has grown over the past 10 years and so the claimed level of use should be carefully scrutinised to ensure that it isn't exaggerated and relates to a sustained level of use over the full 10 years. Many of the mobile home residents have lived there for a considerable time and should be in a position to provide the necessary evidence. It was PROPOSED and seconded that the Council’s response would be as detailed above. All in favour. LB/2014/1627 - Proposed internal alterations to listed building plus re-opening of original window openings, additional roof lights following removal of existing roof lights. Removal of front door and replace with window, replace front window with door. Erection of front porch following removal of canopy. Plus proposed renovation of barn with additional windows and glass panelling. Plus proposed erection of timber stable on existing hardstanding on site of historic agricultural shed. Dovecote House, Swallowfield Park, RG7 1TG Proposed Response: The Parish Council considers that the reinstatement of some of the former character and place of the original barn, undoing some of the unsympathetic conversion work dating from the 1980s would in principle be a good thing. It appears that the applicant has gone to considerable lengths and expense in developing what seem to be high quality and sympathetic plans. Therefore the Parish Council has no objection to this application subject to the plans meeting all relevant requirements regarding alterations to listed buildings. It was PROPOSED and seconded that the Council’s response would be as detailed above. All in favour. O/2014/1681 - Outline application for up to 120 residential units with associated infrastructure and access to be considered. Land West of Beech Hill Road, Spencers Wood RG7 1HL Proposed Response: Mr Anderson stated that the previous application had been refused. The land was not designated as part of a settlement, so contrary to policy CP11. There is nothing materially different about the new application and nothing has been done to address the issues raised. The infrastructure is not geared up for additional traffic from the Beech Hill Road onto the Basingstoke Road, this issue is even more important now with increased traffic expected along the Basingstoke Road from the proposed development at Willow Tree 3 Swallowfield Parish Council - Parish Meeting 12th August 2014 _________________________________________________________________________________ Works. It was agreed that the council’s response should be the same as last time with an emphasis on the highway concerns. It was PROPOSED and seconded that the Council’s response would be as detailed above. All in favour. HH/2014/1625 – Application for prior approval of the erection of a single storey rear extension which would extend beyond the rear wall of the original house by 4.5 metres, for which the maximum height would be 3.0 metres and for which the height of the eaves would be 3.0 metres. Lowlands, The Street, Swallowfield RG7 1RB For information only (Neighbour Consultation Scheme) 6.2. Appeals, Results and Enforcement 6.2.1. Appeals F/2013/1325 - Application for the erection of close-board fence parallel to the highway. Retrospective. Arkley, Lambs Lane, Spencers Wood. PC had no objection to the original application. Allowed on appeal. 6.2.2. Results CLP/2014/084 – Application for a certificate of proposed lawful development for the use of existing outbuilding as ancillary living accommodation to main dwelling, and erection of a single storey extension. Whistlings, Spring Lane, Swallowfield. Notification of Planning Permission Is Required of Certificate of Lawful Proposed Use or Development F/2014/0503 – Application for change of use of land to residential curtilage erection of a fence and associated landscaping.
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