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General Material for Housekeeping Indian Aviation Academy IGIA T-3 Road, Opp. Radisson, Mahipalpur, New Delhi 110037 Notice Inviting Tender DNIT Prepared By Approved By INDEX S. No. Description Page No. From To 1. Tender Notice 2. General Contract Conditions 3. Special Contract Conditions 4. SOQ INDIAN AVIATION ACADEMY F.No. IAA/CDU/CH/2017 Dt: ..09.2017 NOTICE INVITING E-TENDER TENDER ID: 2017_IAA_CH 1. Item rate tenders are invited through the e-tendering portal by Asstt. G.M. Engg(E), Indian Aviation Academy, IGIA T-3 Road, Opp. Radisson, Mahipalpur, New Delhi 110037 (Bid Manager) , on behalf of Director, IAA from the eligible contractors for the work of “Providing housekeeping and associated services at Indian Aviation Academy, Vasant Kunj, New Delhi ” at an estimated cost of Rs.6,05,45,000/- with period of completion Twenty Four (24) Months. The tendering process is online at e-portal URL address https://etender.gov.in/eprocure/app or www.aai.aero. Aspiring bidders may download and go through the tender document. i. Prospective Tendereres are advised to get themselves registered at CPP-portal, obtain “login id” and “password” and go thorugh the instructions available in the home page after login to the CPP portal https://etender.gov.in/eprocure/app or www.aai.aero. They should also obtain Digital Signature Certificate (DSC) in parallel which is essentially required for submission of their application. The process normally takes 03 day’s time. The tenderer may also take guidance from AAI help desk support through path aai.aero/tender/e-tender/help desk support. ii. For any technical related query plese call the help desk. The 24x7 help desk details are as below: Tel: 0120-4200462, 0120-4001002, Mobile: 91 8826246593, email: [email protected] Bidders are requested to kindly mention the URL of the Portal and tender id in the subject while emailing any issue along with the contract details. For any further technical assistance with regard to functioning of CPP portal the bidder may contact to the following AAI help desk numbers on all working days only between a) 0800 hrs to 2000 hrs (Monday – Saturday) 011-24632950, Ext – 3512 (six lines), e-mail: [email protected] b) 0930 hrs to 1800 hrs (Monday – Friday) 011-24632950, Ext – 3523 (six lines), e-mail: [email protected]; [email protected] and [email protected] c) 0930 hrs to 1800 hrs (Monday – Friday) 011-24657900 e-mail: [email protected] Tender fee of Rs.1180/- (i/c GST) non-refundable will be required to be paid offline in the form of Demand Draft from nationalized or any other scheduled bank (but not from cooperative or Gramin bank). The original Demand Draft against tender fee should reach by post/ courier/ given in person to the concerned officials, within three days of the last day of the bid submission or as specified in the tender document. The details of Demand Draft or any other accepted instrument, physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. NIT Page 1 2. Following 3 envelopes shall be submitted through online at CPP portal by the bidder as per the following schedule: Publishing Date 03.01.2017 1700 hrs Bid document Download/ sale start date (Next day of 03.01.2017 1715 hrs publishing date) Start date for seeking clarification 03.01.2017 1715 hrs Site Inspection for bidders 16.01.2017 1030 hrs End date for seeking Clarification 16.01.2017 1800 hrs Pre-bid meeting 16.01.2017 1430 hrs IAA’s Replies to bidders clarification 19.01.2017 1700 hrs Bid submission start date 25.01.2017 1000 hrs Bid submission end date 30.01.2017 1700 hrs Last date and time of submission of original BG/ 31.01.2017 1700 hrs Demand Draft against EMD and tender fee, signed hard copy of IAA unconditional acceptance letter and signed integrity pact Bid opening date (Envelope I) 01.02.2017 1500 hrs Bid opening date (Envelope II) To be intimated later Bid opening date (Envelope III) To be intimated later Tender fee Rs.1180/- EMD Rs.6,05,45,000/- Envelope-I: - Contains Pre-qualification documents, scanned copy of Unconditional Acceptance of IAA’s tender conditions, Integrity Pact, Tender fee, PAN, Company/ Agency Registration, GST and JV agreement (if applicable). Scanned copy of earnest money deposit (EMD) of the Value Rs.12,10,900 (Rupees Twelve Lakh Ten Thousand Nine Only) in the form of Demand Draft/FDR/ Bank Guarantee as stipulated in the Notice Inviting Tender is to be submitted in “technical bid folder” in technical bid/ attachment section of e- tendering portal along with unconditional acceptance of IAA’s tender conditions (proforma of BG given in Appendix XV of GCC of tender document) and scanned copy of signed integrity pact. EMD should be Drawn in favour of Indian Aviation Academy payable at New Delhi from a nationalized or any scheduled bank (but not from co-operative or Gramin bank). The bidder who fails to submit the original DD towards Tender Fee & EMD before the stipulated time then their tender shall be rejected out-rightly. Any postal delay will not be entertained. Envelope-II: - Containing qualifying requirements of contractor/ firm The ternder shall submit their application only at CPP portal https://etender.gov.in/eprocure/app. Tenderer/ contractor are advised to follow the instructions provided in the tender document for online submission of bids. Tenderers are required to upload the digitally signed file of scanned documents along with scanned copy of Demand Draft for tender fee. Bid documents may be scanned with 100 DPI with black and white option which helps in reducing size of scanned documents. Uploading of application in location other than specified above shall not be considered. Hard copy of application shall not be entertained. Qualifying requirement of contractors/ firms: The scope of work includes mainly works of providing housekeeping and associated services. The experience certificate submitted by participating bidders shall include the details of such type of work executed. Only those firms/ agencies shall qualify to participate in the bidding process of the subject work who are: NIT Page 2 i) a. Three Star or above rated Hotels, in service for minimum three years; or b. providing Housekeeping and Facility Management services having experience in providing similar services to Three star or above category hotels or state guest houses in Delhi or reputed corporate offices AND Annual Contract Amount Received for Executing housekeeping and associated services (including manpower, equipment and material): one work Rs 2,42,18,000/- or two works Rs 1,51,36,250/- or three works 1,21,09,000/- (Work in progress, may also be considered if payments received in last twelve months exceed the above amounts in individual case) Firms showing work experience certificate (completed work) from Non-government/Non-PSU organizations should submit copies of Tax Deduction at Source Certificate (TDS) in support of their claim for having experience for stipulated value of work. Client certificate for experience should show the nature of work done, the value of work, date of start, date of completion as per agreement, actual date of completion and satisfactory completion of work along with BOQ/copy of final bill in supporting of similar nature of work. JVs are not allowed. Note: The value of executed works shall be brought to current costing level by enhancing the actual value of work at simple rate of 7% per annum, calculated from the date of completion to the last date of submission of bid. Note: In case of Bidder being a Hotel, rated as 3-Star or above, only the Classification Certificate from Ministry of Tourism, duly attested by Notary Public is required to be submitted in support of their meeting the Technical Criteria. ii) Should have annualized average financial turnover of Rs 90,81,750/- against works executed during last three years ending 31st March of the previous financial year. As a proof, copy of Abridged Balance Sheet and Profit and Loss Account Statement of the firm should be submitted along with the application. Firms showing continuous losses during the last three years in the balance sheet shall be summarily rejected. The tenderer shall submit their application by downloading the “PQ Proforma” (Annexure-A) from the e- tendering portal, fill-up the required information and upload the digitally signed file of scanned documents and firm’s bio-data in support of their meeting each criteria mentioned below. Uploading of application in location other than specified above shall not be considered. Hard copy of application shall not be entertained Envelope-III:- The Financial e- Bid through CPP portal. All rates shall be quoted in the format provided and no other format is acceptable. If the price bid has been given as a standard BOQ format with the tender document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to download the BOQ file, open it and complete the white coloured (unprotected) cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the details have been completed, the bidder should save it and submit it online, without changing the filename. If the BOQ file is found to be modified by the bidder, the bid will be rejected. The original Tender Fee, EMD, hard copy of signed Unconditional Acceptance of IAA’s tender conditions as well as signed original integrity pact to be sent to the office of Bid Manager i.e. Asstt. G.M. Engg(E), Indian NIT Page 3 Aviation Academy, IGIA T-3 Road, Opp.
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