JOINT WORKING , CHESTERFIELD AND NORTH EAST DISTRICT COUNCILS

CHIEF EXECUTIVE’S MEETING

Thursday 20 th June 2013 Meeting Room 1, Council

Present

Wes Lumley (BDC/NEDDC) Huw Bowen (CBC Jane Foley (BDC/NEDDC)

Action

1. APOLOGIES

Apologies for absence were received on behalf of Mark Evans and Angela Grundy.

2. NOTES OF MEETING HELD ON 11 TH APRIL 2013

Page 2 – Chesterfield and Credit Union – Business JF Plan to be requested for next meeting.

Page 3 – Transformation Challenge Fund – Mark exploring Procurement. ME Bid to be submitted by deadline of 14 th July.

Page 4 – Community Covenant – Wes gave an update on the position in relation to DCC. He suggested that a conversation on the way forward was needed with the MOD. It was agreed to await a response to the email sent to DCC on behalf of the 3 authorities.

Page 4 – Crematorium – Distribution of Surplus – Huw felt it wise to hold onto the surpluses whilst awaiting a decision on the planning application appeal.

Page 4 – Economic Development Priorities North Derbyshire District and HB Bassetlaw District Council – Huw to follow up with Matt Southgate.

Page 4 – SCR – EU Funding – letter sent yesterday.

Page 4 – HS2 – Wes updated on the meeting which had taken place.

AGREED that the Notes of the meeting held on 11 th April 2013 be approved as a true and correct record.

3. DECISIONS OF JOINT BOARD HELD ON 20 TH MAY 2013

1. Minutes of Previous Meetings 2. North Eastern Derbyshire Strategic Employment Partnership 3. Construction Apprenticeship Training Agency Model 4. Joint Board Communications Issues 5. Internal Audit Consortium – Annual Report 2012/13 6. Shared Procurement Unit (SPU) Issues Update 7. BCN Consultancy (Building Control) Update

AGREED that the Decisions of the Joint Board held on 20 th May 2013 be noted.

4. JOINT WORKING PROJECTS UPDATE

Building Control – disappointing outturn for 2012/13. Finance Officers had agreed that the debt should be cleared so in a balanced position at year end. Huw provided feedback on a meeting with Urbanvision who were preparing an options appraisal. A meeting had been scheduled with the CEO and Leader’s of BDC and NEDDC on 1st July.

Update to be submitted to Joint Board.

Audit – discussion took place on possibility of countywide option. Huw to HB check if the Head of Internal Audit Consortium position had been advertised.

Shared Procurement Unit – Wes advised that he had delegated authority at both BDC and NEDDC to determine how to progress the proposal from Bassetlaw. He suggested that a report be submitted to the Joint Board advising on the current position and sign off of the current shared service arrangement. Huw advised that CBC would be withdrawing from the proposed service with Bassetlaw and had appointed an interim resource. He would however still be in conversation with Bassetlaw for any possibilities in the future.

Update to be submitted to Joint Board.

Huw spoke of possible options to work with DCC and suggested that the HB Transformation Challenge Fund would be used to prepare an options appraisal. Huw to speak to Mark regarding the bid.

5. JOINT OVERVIEW AND SCRUTINY PANEL FEEDBACK

A meeting had taken place on 11 th April at which a presentation had been given by the Shared Procurement Unit. It was agreed to recommend to Joint Board that an early resolution be sought. An update would be provided at the next meeting.

Discussion also took place regarding insurance and it was noted that no joint procurement of insurance or brokers could be undertaken at this moment.

No other areas of work had been identified.

6. ITEMS FOR JOINT BOARD

Relationships with DCC (1 st item – invite Anne Western – subject to approval of 3 Leaders) DCC – Shared Services (verbal discussion) BCN Update Audit Update SPU Update Transformation Challenge Fund Bid (ME) Economic Development priorities (verbal update) Skills Made Easy presentation (subject to HB speaking to Chesterfield College) HS2 (discussion) Joint Overview and Scrutiny Panel Update (JF) Community Covenant (verbal update)

7. COMMUNICATIONS

To move back to CBC in July.

8. ANY OTHER BUSINESS

None.

9. DATE OF NEXT MEETING

15 th August 2013, 10 a.m. – NEDDC