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USNAINST 11100.7B CH-1.Pdf DEPARTMENT OF THE NAVY UNITED STATES NAVAL ACADEMY 121 BLAKE ROAD ANNAPOLIS MARYLAND 21402-1300 USNAINST 11100.7B CH - 1 28/Spec Events APR 2 8 201 4 USNA INSTRUCTION 11100.7B From: Superintendent Subj: POLICY AND INSTRUCTIONS GOVERNING THE USE OF NAVAL ACADEMY FACILITIES Ref: (a) USNAINST 5200.7 (b) SECNAVINST 5510.36A (c) USNAINST 1700.7 (d) NAVSUPPACT ANNAPOLIS INST 5530.1D . (e) USNAINST 1730.3A (f) USNAINST 11170.1H (g) COMDTMIDNINST 1710.15B (h) USNAINST 1746.1A Encl: (1) Table 1: Multipurpose Facilities (2) Table 2: Auditoriums and Conference Rooms (3) Alumni Hall, Mahan Auditorium and Lobby (4) Naval Academy Chapels (5) Uriah P. Levy Center and Miller (Jewish) Chapel (6) Memorial Hall (7) Smoke Hall and Smoke Park (8) Chesapeake and Severn Rooms (9) Mitscher Hall (10) King Hall (11) Robert Crown Sailing Center (12) Dahlgren Hall · (i3) Naval Academy Club (14) Armel-Leftwich Visitor Center (15) Preble Hall (USNA Museum) (16) Naval Academy Athletic Facilities 1. Purpose. To establish policies and procedures governing the use of United States Naval Academy (USNA) facilities. 2. Cancellation. USNA Instruction 11100.7A. 3. Background. For the purposes of this instruction, "Naval Academy facilities" refers to those facilities located on the Naval Academy grounds, as well as the Brigade Sports Complex, firearms range, golf course, rugby field, endurance course, obstacle course, and confidence course located on the North Severn Complex. Naval Academy facilities exist for the use of the Brigade of Midshipmen, faculty and staff of the Naval Academy. The Naval Academy receives thousands of requests annually to use facilities. Due to the large number of requests for use of facilities, the normal wear and tear of facility plant and equipment, and the associa.t.ed demands upon the time and resources of Naval Academy personnel for support, it is essential to set forth· criteria for determining eligibility for the use of all Naval Academy facilities. Requests for the use of Naval Academy facilities will be considered pursuant to the criteria established by this instruction. 4. Discussion. Current regulations stipulate that all activities occurring at the Naval Academy should support the mission of developing and training Midshipmen. A variety of tangible and intangible factors must be considered USNAINST 11100 . 7B 1 6 OCT 2013 when evaluating the degree to which an activity supports the mission . Other factors such as scheduling, legality, maintenance, and personnel support services also must be considered when approving or disapproving such requests. It is equally important that all Naval Academy departments affected by, and having cognizance over, facilities be afforded the opportunity to endorse requests and make recommendations to the Superintendent, who is the final approval authority for all events involving the use of Naval Academy facilities. Specific guidance for the use of Naval Academy facilities is delineated in enclosures (1) through (16) of this instruction. 5 . Eligibility a . Naval Academy Midshipmen, Faculty, and Staff. Midshipmen and personnel assigned to the Naval Academy, including military and civilian faculty and staff, are authorized to use most Naval Academy facilities for official functions in the execution of their duties. The Superintendent, Commandant of Midshipmen, Academic Dean and Provost (in the case of academic buildings, classrooms and labs), Athletic Director (in the case of athletic facilities and fields), and Dean of Admissions will have scheduling priority . b . Naval Support Activ ity (NSA) Annapolis and Naval Health Clinic (NHC) Annapolis personnel. Personnel assigned to NSA Annapolis and NHC Annapolis are authorized to use most Naval Academy facilities for official functions in the execution of their duties on a not-to-interfere basis . Requests to use Naval Academy facilities must be submitted via e-mail to the Director, Office of Special Events, at specialevents®usna.edu for review and, when appropriate, approval by the Superintendent. c. USNA Alumni Association and Foundation (1) Reunion Events. The USNA Alumni Association and Foundation are eligible to conduct class reunion activities on a not-to-interfere basis . The Alumni Association Reunion Coordinator should submit all class reunion requests no earlier than ten months and no later than one month before commencement of reunion activities to [email protected]. (a) Standard Reunion Requests: The "standard package" for reunions as approved by the Superintendent is described in reference (a) . Standard requests will be held as tentative on the USNA Master Schedule until the Master Schedule is approved by the Superintendent . The Alumni Association Reunion Coordinator may tentatively reserve the requested Naval Academy facilities for standard events with the facility managers prior to receiving formal approval through the Office of Special Events. (b) Non- Standard Reunion Requests: Non-standard reunion requests require a formal request sent to the Superintendent for approval through the Office of Special Events . These requests must be submitted via e - mail to the Director, Office of Special Events at specialevents®usna . edu on the same timeline as the standard requests. (c) The following precedence is assigned for class reunion events in Naval Academy facilities: 1 . The class celebrati ng its so th reunion . 2 USNAINST 11100.7B 1 6 OCT 2013 2 . The class celebrating its 55~ or higher reunion (60th , 3 . The class celebrating its 40th reunion . 4 . The class celebrating its 3oth reunion. 5. The class celebrating its 25th reunion. 6. The class celebrating its 20th reunion. 7. Other classes will be assigned on a first-come, first- serve basis . (2) Non-Reunion Events. All other USNA Alumni Association and Foundation requests for Naval Academy facilities will be considered on a case-by -case, and not-to-interfere basis . These requests must be submitted via e-mail to the Director, Office of Special Events at specialevents®usna.edu . USNA Alumni Association and Foundation officials may tentatively reserv e Nav al Academy facilities with the appropriate facility managers prior to receiving formal approval through the Office of Special Events . d . Non-Naval Academy Personnel, Groups, Organizations, and Agencies. Non-Naval Academy personnel, groups , organizations and agencies desiring to use Naval Academy facilities are required to submit a request to the Director, Office of Special Events, at [email protected] for review and, when appropriate, approval for special exception by the Superintendent, unless indicated otherwise in enclosures (1) through (16). Enclosures (1) through (16) contain specific facility requirements in addition to the following guidelines: (1) The use of Nav al Academy facilities should support the mission of USNA or provide significant benefit to the Brigade of Midshipmen. (2) A Midshipman or Naval Academy complex faculty or staff member must sponsor the requested activity to ensure proper coordination. (3) Commercial use is not authorized except by special exception and approval by the Superintendent. (4) Community relations events that add to the good working relationships between USNA and the Annapolis community will be considered on a case-by-case basis. (5) Any request for the use of Naval Academy facilities that is political in nature, has potential legal implications, or could reflect negatively on the Naval Academy must be reviewed by the Staff Judge Advocate General (SJAG), Public Affairs Officer (PAO), and Director of Government Affairs (when appropriate) before forwarding to the Superintendent for consideration . (6) Events classified SECRET or above are generally not authorized to be held in Naval Academy facilities . Rare exceptions may be approved on a case-by -case basis by the Superintendent. 3 USNAINST 11100 .7B 1 6 OCT 2013 (7) Department of Defense requests for use of Naval Academy facilities will be considered on a case-by-case basis by the Superintendent. e . Individual Alumni. Alumni are eligible to conduct retirement ceremonies in Memorial Hall (primary location) and the Dahlgren Class of '53 Reception Area (secondary location) . Other facilities may be approved on a case-by-case basis by the Superintendent through the Office of Special Events. f. Eligibility for Use of Athletic Facilities. Naval Academy athletic facilities exist for the use of Midshipmen for training, physical education classes, intercollegiate athletics, contests, and recreation. Facility use by non-Midshipmen is a privilege granted to qualifying groups and individuals on a not-to-interfere with Midshipmen basis . Midshipmen have priority at all times. If a conflict should arise, any and all athletic equipment, weight machines, courts , and playing fields shall be yielded to Midshipmen. Physical Education instructors and coaches shall also be given priority in the execution of their duties. (1) Group Use. Groups desiring to use Naval Academy athletic facilities shall follow procedures and policy per enclosure (16) . (2) Individual Use. Individuals eligible to use the athletic facilities must obtain an access button from the Physical Education Department (see enclosure (16)). g. Additional Provisions of Eligibility. The fact that an organization has used Naval Academy facilities one or more times in the past does not automatically give that organization a vested right to future use. No use is automatically approved; a separate request must be made for each period and for each event. Organizations not complying
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