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AGENDA Page 1 of 3 Page 1 of 3 MIDDLESEX COUNTY LIBRARY BOARD TUESDAY, FEBRUARY 12, 2019 10:30 AM Middlesex County Building 399 Ridout Street North, London AGENDA Members: Jim Maudsley, Chair; Councillor Brad Richards, Vice Chair; Warden Kurtis Smith, and Citizen Appointees: Ruth Adams, Marigay Wilkins. Also present was Liz Adema, Interim Director of Library Services and Cindy Howard, General Manager of Finance and Community Services, Bill Rayburn, CAO, and Kathy Bunting, County Clerk. A. CALL TO ORDER 1. Provision for disclosure of pecuniary interest. 2. Minutes of the Library Board Meeting held on January 15, 2019 A 2 - Library - February 12 - Library Board Minutes - January 15, 2019 Moved by ________________________ Seconded by ______________________ That the Minutes of the Middlesex County Library Board meeting held on January 15, 2019 be approved as presented 3. Visioning Topic – 2019 Technology Programming Lineup A 3 - Library Visioning - February 12 - Technology Programming Line Up Presentation by Mallory Austin, Library Technologies Specialist B. ACTION ITEMS 1. Libraries on the Go Contract Renewal B 1 - Library Action - February 12 - Libraries on the Go Contract Renewal Report from Liz Adema, Interim Director of Library Services Moved by ________________________ Seconded by ______________________ That the Library Board approves Middlesex County Library engaging in a RFP process with the fellow members of the Libraries on the Go consortium to determine the direction of the consortium for 2020 and onward. Page 2 of 3 C. CORRESPONDENCE AND INFORMATION ITEMS 1. System Circulation and System Internet Usage to January 2019 (with 2018 for comparison) C 1 - Library Info - February 12 - System Circulation and System Internet 2019-2018 2. Information Services Usage Statistics – January 2019 C 2 - Library Info - February 12 - Information Services Usage Statistics January 2019 3. Accounts Payable to February 1, 2019 totalling $103,876.00 C 3 - Library Info - February 12 - Payables 5 January - 1 February 2019 4. Newspaper articles concerning Middlesex County libraries C 4 - Library Info - February 12 - Newspaper Articles 5. Library Activity Report C 5 - Library Info - February 12 - Library Activity Report Report from Liz Adema, Interim Director Library Services 6. Employment and Government Information Services Activity Report – January 2019 C 6 - Library Info - February 12 - Employment and Government Activity January 2019 Report from Liz Adema, Interim Director Library Services 7. EarlyOn Let’s Play Together C 7 - Library Info - February 12 - EarlyON Let's Play Together Activity Centres Report from Liz Adema, Interim Director Library Services 8. Media Release – “Let’s Play Together” at your Middlesex County Library C 8 - Library Info - February 12 - Media ReleaseFamilyDayEarlyON Activity Centres 9. Letter from SOLS (Southern Ontario Library Service) congratulating and advising that Liz Adema has earned her Certificate in Public Library Leadership C 9 - Library Info - February 12 - SOLS Letter - Liz Adema - Certificate 10. SOLS Signal Newsletter dated January 2019 C 10 - Library Info - February 12 - SOLS Signal Newsletter - January 10 2019 11. SOLS Signal Newsletter dated February 2019 C 11 - Library Info - February 12 - SOLS Signal Newsletter -February 6 2019 12. Ontario Library Super Conference 2019 – Staff Reports C 12 - Library Info - February 12 - Ontario Library Super Conference 2019 Staff Reports Report from Liz Adema, Interim Director Library Services Moved by ________________________ Seconded by ______________________ That Items C.1 – LIB through C.12 – LIB be received for information. D. INQUIRIES Page 3 of 3 E. NEW BUSINESS 1. Next Meetings 10:30 a.m., Tuesday, March 26, 2019 10:30 a.m., Tuesday, April 23, 2019 10:30 a.m., Tuesday, May 28, 2019 10:30 a.m., Tuesday, June 25, 2019 10:30 a.m., Tuesday, July 16, 2019 10:30 a.m., Tuesday, August 13, 2019 10:30 a.m., Tuesday, September 24, 2016 10:30 a.m., Tuesday, October 22, 2019 10:30 a.m., Tuesday, November 26, 2019 10:30 a.m., Tuesday, December 17, 2019 F. ADJOURNMENT Moved by _________________________ Seconded by _______________________ That the meeting adjourn at Accessible formats and communication supports are available upon request. Please contact Kathy Bunting, County Clerk to make a request. [email protected] February 12, 2019 Page 1 of 4 A 2 - Library FIRST REPORT MIDDLESEX COUNTY LIBRARY BOARD TUESDAY, January 15, 2019 10:30 AM Council Chambers, Middlesex County Building Members: Warden Kurtis Smith, Councillor Brad Richards, and Citizen Appointees: Ruth Adams, Jim Maudsley, and Marigay Wilkins. Also present was Liz Adema, Interim Director of Library Services; Cindy Howard, General Manager of Finance and Community Services; Bill Rayburn, CAO, and Kathy Bunting, County Clerk In attendance was Councillor Vanderheyden, Councillor DeViet and Councillor Ropp. Also attending was Mallory Austin, Technology Specialist A. CALL TO ORDER The County Clerk called the meeting to order 1. Appointment of Chair, Vice Chair, and SOLS Representative Appointment of Chair Moved by Marigay Wilkins Seconded by Brad Richards That Jim Maudsley be appointed Chair of Library Board. Carried. Chair Maudsley assumed the Chair position. Appointment of Vice Chair Moved by Marigay Wilkins Seconded by Warden Smith That Councillor Brad Richards be appointed Vice Chair of Library Board. Carried. Appointment of SOLS representative Moved by Warden Smith Seconded by Councillor Richards That Marigay Wilkins be appointed Southern Ontario Library Services representative for the Library Board. Carried. February 12, 2019 Page 2 of 4 A 2 - Library 2. Provision for disclosure of pecuniary interest. None. 3. Minutes of the Library Board Meeting held on November 27, 2018 Moved by Marigay Wilkins Seconded by Warden Smith That the Minutes of the Middlesex County Library Board meeting held on November 27, 2018 be approved as presented Carried. 4. Visioning Topic – Orientation • Power point presentation by Liz Adema, Interim Director of Library Services. A copy is attached to the minutes. 5. Library Services Review • Power point presentation by Bill Rayburn, CAO. A copy is attached to the minutes B. ACTION ITEMS 1. 2019 Budget • The 2019 draft budget was presented to the Library Board by Cindy Howard, General Manager of Finance and Community Services and Liz Adema, Interim Director of Library Services. Moved by Councillor Richards Seconded by Marigay Wilkins That the draft 2019 Library Board budget as amended to include the remainder of the Ilderton and Strathroy EarlyOn Child and Family Centre provincial funding be included in the Library capital budget. Carried. C. CORRESPONDENCE AND INFORMATION ITEMS 1. System Circulation and System Internet Usage to November 2018 (with 2017 for comparison) 2. System Circulation and System Internet Usage to December 2018 (with 2017 for comparison) 3. Information Services Usage Statistics – November 2018 4. Information Services Usage Statistics – December 2018 5. Accounts Payable to January 4, 2019 totalling $325,146.91 February 12, 2019 Page 3 of 4 A 2 - Library 6. Newspaper articles concerning Middlesex County libraries – November 2018 7. Newspaper articles concerning Middlesex County libraries – December 2018 8. County Librarian Update 9. Employment and Government Information Services Activity Report – November and December 2018 • Report from Liz Adema, Interim Director of Library Services 10. SOLS Signal Newsletter – December 5, 2018 Moved by Ruth Adams Seconded by Warden Smith That Items C.1 – LIB through C.10 – LIB be received for information. Carried. D. INQUIRIES E. NEW BUSINESS 1. Dates of Next Meetings: 10:30 a.m., Tuesday, February 12, 2019 10:30 a.m., Tuesday, March 26, 2019 10:30 a.m., Tuesday, April 23, 2019 10:30 a.m., Tuesday, May 28, 2019 10:30 a.m., Tuesday, June 25, 2019 10:30 a.m., Tuesday, July 16, 2019 10:30 a.m., Tuesday, August 13, 2019 10:30 a.m., Tuesday, September 24, 2016 10:30 a.m., Tuesday, October 22, 2019 10:30 a.m., Tuesday, November 26, 2019 10:30 a.m., Tuesday, December 17, 2019 February 12, 2019 Page 4 of 4 A 2 - Library F. ADJOURNMENT Moved by Ruth Adams Seconded by Councillor Brad Richards That the meeting adjourn at 11:55 p.m. Mallory Austin, Technology Specialist, demonstrated for the Library Board some of the new technology available to the library branches. _______________________________ ________________________________ Kathleen Bunting, County Clerk Chair – Jim Maudsley Secretary – Library Board February 12, 2019 Page 1 of 23 A 3 - Library 2019 Technology Programming Lineup FEBRUARY 12, 2019 MALLORY AUSTIN, HBA, PGC, MLIS LIBRARY TECHNOLOGIES SPECIALIST February 12, 2019 Page 2 of 23 A 3 - Library System-Wide Portable Tech • Bookable kits travel to all 15 branches, giving staff a chance to offer fun and innovative technology programming, regardless of time or space constraints. • This will be the third year we have run this successful program. We have overhauled and streamlined the booking schedule for 2019. • Middlesex County Library has been recognized as industry leaders in our area for Portable Tech. For two years in a row, we have been invited to teach on this topic at the Administrators of Rural and Urban Public Libraries of Ontario (ARUPLO) annual training intensive. February 12, 2019 Page 3 of 23 A 3 - Library **NEW!** Cricut Explore Air 2 + iPad Kit (2) Make amazing cards, decals and more with this user-friendly desktop craft-cutting machine! Awesome for scrapbooking and other creative applications. February 12, 2019 Page 4 of 23 A 3 - Library **NEW!** Epson Rapid Photo Scanner (1) Scan hundreds of photos in minutes with the world’s fasted personal photo scanner. Patrons can save their photo files to a USB drive or upload them to the Cloud. February 12, 2019 Page 5 of 23 A 3 - Library LittleBits Kit (1) Modular electronics that snap together and take the frustration out of circuit building. These are compatible with Lego and include modules that empower kids to invent something awesome. Kids can experiment with music, cloud computing and programming with Arduino. This is the third year in which we will offer this popular kit, which was booked up all of last year.
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