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CITY OF HILLSBORO UTILITIES COMMISSION PRELIMINARY AGENDA Tuesday, August 14, 2018
1:30 PM Public Meeting Conference Room 207 150 E. Main Street ******************************************************************************** Assistive Listening Devices (ALD) and sign language interpreters are available, at no cost, and can be scheduled for this meeting. Please provide at least 72 hours notice prior to the meeting. To obtain these services, call (503) 681-6100 or TTY (503) 681-6284. ******************************************************************************** ALL TESTIMONY IS ELECTRONICALLY RECORDED.
The Utilities Commission meets and receives a general briefing over the lunch period which begins at 12:45 p.m. in Room 333. Occasionally, a Work Session is held in lieu of the briefing.
Call to order is in Conference Room 207 at 1:30 pm.
CALL TO ORDER
1. CONSENT AGENDA (The entire Consent Agenda is normally considered in a single motion. Any Commissioner may request that an item be removed for separate consideration.)
A. Approve regular meeting minutes from July 10, 2018.
2. COMMUNICATIONS AND NON-AGENDA ITEMS This is an opportunity for members of the public to address the Utilities Commission, and for staff to deliver to the Commission communication from other departments or the public. Public testimony is limited to three minutes per person.
A. None scheduled.
3. BUSINESS
A. Consider forwarding a recommendation to City Council for approval of Cultural Resources Programmatic Agreement between the Corps of Engineers, State Historical Preservation Office, Tualatin Valley Water District and City of Hillsboro. Staff Report – Niki Iverson
B. Consider Approval of the Second Amendment to the Second Developer Agreement between TVWD, City of Hillsboro, and GLC-South Hillsboro, LLC for water system improvements in the southerly extension of Cornelius Pass Road. Staff Report – Kevin Hanway
C. Consider approval of Gordon Faber Recreation Complex Hydroelectric Turbine Competitive Bid Exemption. Staff Report – Tyler Wubbena
4. PUBLIC HEARING (These items may result in actions by the Commission.)
A. Consider approval of Gordon Faber Recreation Complex Hydroelectric Turbine Competitive Bid Exemption. Staff Report – Tyler Wubbena
5. DISCUSSION ITEMS (These items may result in actions by the Commission.)
A. Annual Conservation and Rebate Program Update. Staff Report – Amy Meaut
B. Utilities Commission Financial Report. Staff Report – Michelle Molgaard
C. Willamette Intake Facilities Board Meeting Report. Commissioner Report – David Judah
D. Director’s Report. Staff Report - Kevin Hanway
6. EXECUTIVE SESSION
A. Consider convening into Executive Session under: 1. ORS 192.660(2)(e) for deliberation with persons designated by the governing body to negotiate real property transactions.
B. Take action(s) related to Executive Session, if needed.
7. ADVICE/INFORMATION ITEMS
A. The next Utilities Commission meeting is scheduled for 1:30 pm on September 11, 2018, at the Civic Center, in Room C207.
B. A Public Hearing to consider a proposed rate increase is scheduled for 6:30 p.m. on Monday, October 8, 2018, at the Civic Center in Rooms 113B & C.
C. The Joint TVWD – Utilities Commission meeting is scheduled for Thursday, October 11, 2018, at Tualatin Valley Water District. The meeting will be held at 6:00 p.m. in the Board Room.
D. The next regular JWC and BRJOC meetings are scheduled on Friday, October 12, 2018, at the Civic Center. The BRJOC meeting will be held at 12:30 pm in Room 113B, with the JWC meeting immediately following.
E. The next WIF Board meeting is scheduled for October 29, 2018, at Tualatin Valley Water District Board Room at 6:00 pm.
CITY OF HILLSBORO UTILITIES COMMISSION MINUTES
Civic Center Conference Room 207 July 10, 2018 1:30 p.m. Tuesday 150 E. Main St. Regular Meeting ******************************************************************************** COMMISSIONERS: John Godsey and Deborah Raber
STAFF: Kevin Hanway, David Kraska, Nesh Mucibabic, Michelle Molgaard, John Campbell, Enrique Vega, Lindsay Wochnick, Jessica Dorsey, Sophia Hobet, Niki Iverson, Tyler Wubbena, Lee Lindsey, ******************************************************************************** ALL TESTIMONY IS ELECTRONICALLY RECORDED.
Call to order at 1:30 pm.
REGULAR MEETING
1. CONSENT AGENDA (The entire Consent Agenda is normally considered in a single motion. Any Commissioner may request that an item be removed for separate consideration.)
A. Approve regular meeting minutes from June 12, 2018.
B. Approve meeting minutes from the June 19, 2018 special meeting.
Motion made by Raber, seconded by Godsey, to approve the consent agenda as presented. The motion was passed unanimously with Commissioners Godsey and Raber voting in favor.
2. COMMUNICATIONS AND NON-AGENDA ITEMS This is an opportunity for members of the public to address the Utilities Commission, and for staff to deliver to the Commission other communications that have been received from the public. Public testimony is limited to three minutes per person.
A. None scheduled
3. UNFINISHED BUSINESS
A. None scheduled.
4. NEW BUSINESS
A. Review Developer Agreement between City of Hillsboro, Tualatin Valley Water District, and Polygon Northwest Corporation for casings reimbursement. (No action today.) Staff Report – Dave Kraska, WWSP Director
UTILITIES COMMISSION MINUTES – July 10, 2018 1
Kraska recapped the staff report giving history of the project and the work to be completed. Kraska stated there was a minor disagreement over the contract language. The cost estimate Polygon Northwest gave for the work to be performed is $500,000, which is approximately twice as much as the program has estimated for the work. Several reasons could be contributing to this cost difference, including the amount of gravel needed for fill. Once an agreement has been made regarding the cost, there will be a Special Committee meeting called in order to approve the agreement.
No action was taken for this agenda item.
B. Consider approval of a consultant contract award to CDM, for design of the Willamette Water Supply Program Water Treatment Plant. Staff Report – Dave Kraska, WWSP Director
Kraska reviewed the staff report and history of this portion of the project. CDM was selected for the design of the new Willamette Water Supply System (WWSS) Water Treatment Plant out of the four bid proposals in a 3-2 vote. Kraska explained the scope of the agreement. He informed the Commission due to recent labor cost trends, an eight percent contingency has been requested in lieu of the five percent requested on previous Willamette Water Supply Program (WWSP) contracts. Commissioner Raber and Godsey asked several questions regarding items listed in the price agreement, which Kraska addressed.
Motion made by Godsey, seconded by Raber to approve the consultant contract with CDM for design of the Willamette Water Supply Program Water Treatment Plant. Motion was passed with Commissioners Godsey and Raber both voting in favor.
5. DISCUSSION ITEMS (These items may result in actions by the Commission.)
A. Property Acquisition Resolution of Need. WWSP Report – David Kraska
Kraska gave the Commission a handout depicting the permanent easements needed for the pipeline, as well as temporary easements for construction activities. A resolution will be presented to the Tualatin Valley Water District (TVWD) Board next week in order to establish the public need for these lands and authorizes the WWSP to begin the process of negotiations with property owners to obtain these easements. This is an informational item only as TVWD is handling property acquisitions and land use portions of the project.
B. Water Master Plan Update. Staff Report – Tyler Wubbena and Nesh Mucibabic
Wubbena recapped the staff report explaining the Water Master Plan. He showed the Commission a diagram which showed the planned Future Growth Areas (FGAs) within Hillsboro. He also showed graphs of projected needs for water based on the development of the FGAs. Wubbena discussed the different projection models and how they were calculated. Various options for meeting the projected water needs were discussed including water treatment plant capacity and emergency storage capacity. It was conveyed to the Commission that planning for the future water treatment plant capacity and storage capacity is a fine balance. If a conservative approach is
UTILITIES COMMISSION MINUTES – July 10, 2018 2 taken and development does not occur as quickly as anticipated, water rates will be higher. However, if demand is greater than anticipated, it could mean building larger expansions either under high cost and schedule pressure, or without participation by partners to share in the costs. Commissioner Godsey stated he wished to ensure minimal impacts on water rates. Emergency water storage capacities were discussed. Wubbena covered anticipated average daily demands for water and what would be needed for storage capacity in the event that the City of Hillsboro was cut off from either the JWC or the WWSS WTP. Costs of increasing storage capacity as well as treatment plant capacity were discussed. Alternative methods of water storage and associated costs were discussed. Hanway summarized the discussion by confirming that the Commissioners felt 15 MGD capacity share in the Phase 1 of the WWSS WTP was the minimum level that should be included in the Water Master Plan. Both Commissioners Raber and Godsey showed interest in having additional emergency storage capacity if an opportunity presented itself before 2026. Commissioner Raber suggested money for the acquisition of land for reservoir sites should be factored into the Water Master Plan to allow for a purchase if development did grow faster than anticipated. Wubbena stated that land acquisition had been planned for. Wubbena also discussed the possibility of developing an Aquifer Storage and Recovery (ASR) well to mitigate a shortfall in storage. He also stated that the Water Master Plan is reevaluated every six to seven years, which will allow for more data to be collected and the plan to be updated/altered as necessary.
C. Capital Improvement Plan Discussion. Staff Report – Tyler Wubbena and Nesh Mucibabic
Wubbena presented the Commission with highlights of the major Capital Improvement the Water Department has worked on within the last year. Dilley Reservoir project is now complete. This project included: seismic improvements, access improvements, sand blasting and repainting walls, and the construction of a small building for storage. The total contract amount for the project was 1.8 million dollars.
Wubbena also reported on the large meter replacement project. Last year, four elementary schools and Hillsboro High School had their meters replaced for approximately $95,000. Tuality Hospital’s meter was also replaced. The hospital was a difficult project due to a lack of as-built designs, and the coordination required in order to not impact hospital operations.
Wubbena covered the pipeline upsizing projects completed this last year. Starr Boulevard was completed in coordination with Hillsboro’s Economic Development Department. The Water Department also paid for upsizing of pipeline that will supply South Hillsboro. Areas upsized include parts of Blanton Road and Cornelius Pass Road, which were upsized from 12 inches to 18 inches, and parts of Century Drive were upsized from 8 inches to 12 inches. System Development Charge (SDC) funds were used to pay for the upsizing of the pipe.
D. Butternut Creek Public Water System and Communication Update. Staff Report – Jessica Dorsey / Lindsay Wochnick
Dorsey reviewed the public water system for the Butternut Creek development located within South Hillsboro. Butternut Creek will not initially be connected to the current Hillsboro Water System, but rather it will be supplied by Tualatin Valley Water District (TVWD). Water quality will be influenced by JWC, Portland, and ASR wells. Since this development will initially be serviced by
UTILITIES COMMISSION MINUTES – July 10, 2018 3
TVWD, it will have fluoridated water, unlike the rest of Hillsboro. As this is will be considered a new distribution system by the State, there will be additional testing and evaluations to establish baseline readings and ensure water quality. This system will actually be overseen by the County, instead of the State, because of its size. The system is temporary and the customers will be connected to normal Hillsboro supplies as soon as the infrastructure is built to serve the area.
Wochnick stated a communication strategy was developed to notify residents of the Butternut Creek development that they will be receiving fluoridated water. Utility billing has been provided talking points to discuss with customers establishing service in that neighborhood regarding the fluoridation. Notification will also be provided on customers’ utility bills. There is now a webpage to inform the Butternut Creek community about their water. Hillsboro Water Department has coordinated with TVWD to ensure proper public messaging and water quality notification. This neighborhood will also have its own water quality report/consumer confidence report separate from the City of Hillsboro.
E. Utilities Commission Financial Report. Staff Report – John Campbell
Campbell introduced the new Management Analyst, Michelle Molgaard. Campbell reviewed the financial report with the Commission. Total revenue is at $22,500,000, which is 89% of budget. Expenditures are at $13,600,000. SDC revenue is $2,300,000, which is only 33% of budget.
F. Director’s Report. Staff Report - Kevin Hanway
Hanway asked Wochnick to discuss the Consumer Confidence Report (CCR) Wochnick showed the Commission the completed CCR. Postcards were mailed out to all residence. Information for the CCR has been printed in both English and Spanish.
6. ADVICE/INFORMATION ITEMS
A. The next regular JWC and BRJOC meetings are scheduled on Friday, July 13, 2018, at the Civic Center. The BRJOC meeting will be held at 12:30 pm in Room 113B with the JWC meeting immediately following.
B. The next WIF Board meeting is scheduled to meet at Tualatin Valley Water District Board Room at 6:00 pm, on July 30, 2018.
The next Utilities Commission meeting is scheduled for 1:30 pm on August 14, 2018, at the Civic Center, in Room C207
There being no further business to come before the Commission, the meeting adjourned at 3:35 p.m.
Chairman:
ATTEST: Secretary
UTILITIES COMMISSION MINUTES – July 10, 2018 4
('J Hillsboro Water
STAFF REPORT
To: Utilities Commission
From: Niki Iverson, Water Resources Manager and WWSP Permitting and Outreach Manager
Date: August 6, 2018
Re: Agenda Item 3A – Consider forwarding a recommendation to City Council for approval of Cultural Resources Programmatic Agreement between the Corps of Engineers, State Historical Preservation Office, Tualatin Valley Water District and City of Hillsboro
Staff Recommendation: Consider forwarding a recommendation to City Council for approval of Cultural Resources Programmatic Agreement between the Corps of Engineers, State Historical Preservation Office, Tualatin Valley Water District and City of Hillsboro, and authorize the Water Director to review and approve any revisions that may be requested by the US Army Corps of Engineers (USACE), Oregon State Historic Preservation Office (SHPO), or the Confederated Tribes of the Grand Ronde (CTGR) prior to City Council review. Key Concepts: The key concepts presented in this report are as follows: Construction activities for the WWSP have the potential to discover or impact cultural and historic resources and properties. The WWSP is consulting with the resource agencies (USACE, SHPO, and CTGR) concerning measures to avoid, minimize, or mitigate adverse effects to those properties and resources. The Programmatic Agreement (PA), which is an intergovernmental agreement (IGA) between USACE, SHPO, Tualatin Valley Water District, and City of Hillsboro, enables the WWSP to stay on schedule by completing cultural resource surveys after permit issuance and prior to construction. It also minimizes future consultation needs for minor modifications to the USACE removal/fill permit. The Utilities Commission approved the draft PA in March 2018, and authorized the Water Director to review any subsequent revisions requested by USACE, SHPO, or CTGR. The Water Director was to determine whether to proceed with those revisions, or to refer the PA back to the Utilities Commission for additional review. Since the Utilities Commission approval in March, USACE and SHPO have requested significant revisions to the PA. This is due in part to staff turnover at USACE and SHPO. Therefore, the Water Director is referring the revised Draft PA back to the Utilities Commission for additional review.
Mail 150 E Main Street, 3,d Floor, Hillsboro, Oregon 97123 Phone 503.615.6702 Fax 503.615.6595 Web www.Hillsboro·Oregon.gov/Water
Agenda Item 3A – Consider forwarding a recommendation to City Council for approval of Cultural Resources Programmatic Agreement between the Corps of Engineers, State Historical Preservation Office, Tualatin Valley Water District and City of Hillsboro Page 2
It is possible that additional minor revisions to the PA may result from the comments submitted during final reviews by USACE, SHPO, and CTGR. If any revisions to the PA are proposed, staff requests that the Utilities Commission authorize the Water Director to review the revisions and determine whether to proceed with those revisions prior to City Council review, or to refer the PA back to the Utilities Commission for additional review. USACE has indicated that they are prepared to issue the removal/fill permit once the PA has been approved. If the Utilities Commission authorizes the Water Director to review any changes proposed after Utilities Commission approval, and the Water Director determines that they are minor and appropriate for final action by the City Council at its September 4 meeting, then issuance of the removal/fill permit could stay on schedule for issuance in September. If the Utilities Commission defers action on the PA until its September 11 meeting, when any SHPO and CTGR revisions would have been submitted, the City Council could not act until September 18 or October 2. That makes it likely that the USACE removal/fill permit issuance would be deferred into October. Based on past experience, staff anticipates that any requested revisions will be minor in nature, and recommends following the proposed schedule so that the removal/fill issuance can occur in September, and to avoid the potential of risks associated with delaying that issuance. Background: Construction activities for the WWSP have the potential to discover or impact cultural and historic resources and properties. As part of the permitting process, the WWSP has been consulting with the USACE, SHPO, and CTGR concerning measures to avoid, minimize, or mitigate any adverse effects to those properties and resources. The USACE removal/fill permit is expected to be issued in September 2018. The standard consultation process, which occurs during the application review process, requires that the applicant (WWSP in this instance) consult with the USACE, SHPO, and affected tribes to identify potentially affected resources prior to permit issuance. It would also typically require completing surveys for every site identified by those parties as an area of interest. Although the WWSP has completed surveys of approximately 450 acres of potentially affected area across the Willamette Water Supply System, approximately 90 acres remain unsurveyed. The unsurveyed area includes areas of interest to the USACE, SHPO, and/or CTGR; these sites include areas that are paved or otherwise inaccessible, as well as areas that are on private property owned by individuals who have declined WWSP requests for rights of entry needed to complete the surveys. Issuance of the permit would be significantly delayed if the remaining surveys need to be completed prior to permit issuance. To avoid delays in permit issuance associated with surveying the remaining areas, WWSP staff have worked with USACE and SHPO for over a year to develop a PA to assist in the review and final requirements for the Program. The PA will allow the WWSP to survey areas after permit issuance and prior to construction. The PA outlines the requirements for the surveys to be completed and how to handle any potential findings from those surveys. The PA also outlines the expectations from USACE, SHPO, and CTGR. The USACE provided the draft PA to SHPO and CTGR in March 2018 for a statutorily required 30-day review period. At that time, WWSP staff presented the draft PA to the Utilities Agenda Item 3A – Consider forwarding a recommendation to City Council for approval of Cultural Resources Programmatic Agreement between the Corps of Engineers, State Historical Preservation Office, Tualatin Valley Water District and City of Hillsboro Page 3
Commission for approval; the Utilities Commission approved the draft PA and authorized the Water Director to review any subsequent revisions requested by USACE, SHPO, or CTGR. The Water Director was to determine whether to proceed with those revisions, or to refer the PA back to the Utilities Commission for additional review. Since the Utilities Commission approval in March, significant revisions to the PA have been requested from USACE and SHPO. This is due in part to staff turnover at USACE and SHPO. While the revisions do not substantively change the commitments WWSP will make to these agencies in the PA, they are nevertheless substantive. Therefore, the Water Director is referring the revised draft PA back to the Utilities Commission for additional review. USACE provided the revised draft PA to SHPO and CTGR for the statutorily required 30-day review period in July, and to WWSP staff at the same time. WWSP staff, including archaeological consulting firm Historic Research Associates (HRA) and legal counsel at Cable Huston, reviewed the draft and requested minor revisions. USACE has accepted these revisions. USACE is also actively communicating with SHPO and CTGR to receive their feedback on the draft PA, and to communicate the nature of minor revisions requested by WWSP staff. USACE anticipates completing all revisions in August, and circulating the final PA to WWSP, SHPO, and Grand Ronde for final reviews and approvals. This would complete the 30-day review period at the end of August, at which time the final PA is prepared for signature. The final PA would be brought to City Council for final approval. USACE anticipates that the PA will be ready for USACE, SHPO, Hillsboro, and TVWD signatures in early September. The Tribes indicated that they rarely sign on to PAs, but rather would only sign subsequent agreements if the WWSP makes a significant discovery. SHPO does provide comments based on its knowledge of the tribal interests and process, as well as state historic cultural resources. Through the PA, SHPO is requesting additional reporting from the WWSP during the 10-year construction window to demonstrate compliance with the PA requirements.
Cost: There are no costs directly attributable to the signing of this IGA.
Budget: Permitting and mitigation costs associated with the WWSP are budgeted in the program baseline estimates.
Attachments: Exhibit A: Intergovernmental agreement
PROGRAMMATIC AGREEMENT AMONG THE UNITED STATES ARMY CORPS OF ENGINEERS AND THE OREGON STATE HISTORIC PRESERVATION OFFICE AND TUALATIN VALLEY WATER DISTRICT, and CITY OF HILLSBORO
SUBJECT: NWP-2015-41, Willamette Water Supply System, Clackamas and Washington Counties, Oregon
1. WHEREAS, the United States Army Corps of Engineers (USACE) administers issuance of permits pursuant to Section 10 of the Rivers and Harbors Act, 33 U.S.C. § 403 and Section 404 of the Clean Water Act, 33 U.S.C. § 1344; and
2. WHEREAS, the Tualatin Valley Water District (TVWD) and the City of Hillsboro (Hillsboro) (collectively, the Proponent) propose to construct, operate, and maintain the Willamette Water Supply System (WWSS), an approximately 30-mile-long water pipeline and associated raw water facilities, water treatment plant, terminal storage reservoirs and appurtenances stretching from raw water facilities on the mid-Willamette River near Wilsonville to Hillsboro and Beaverton across multiple federal, state and local jurisdictions requiring permits from federal agencies; and
3. WHEREAS, the undertaking consists of the review of multiple permits associated with the construction of multiple facilities including but not limited to the following: raw water facilities, a water treatment plant, reservoir facilities, transmission pipelines, and appurtenances; and
4. WHEREAS, the USACE defined the Undertaking's area of potential effects (APE) as all areas associated with the construction, operation, and maintenance of the aforementioned facilities, and specifically identified as work packages RWF_1.0, PLM_1.0, WTP_1.0, PLM_4.0, PLM_5.0, RES_1.0, PLW_1.0, PLW_2.0, and PLE_1.0 (Attachment A); and
5. WHEREAS, the USACE determined the Undertaking has the potential for direct, indirect and/or cumulative effects on historic properties listed in, or eligible for listing in the National Register of Historic Places (NRHP); and
6. WHEREAS, the USACE, in consultation with the Oregon State Historic Preservation Officer (SHPO) and Native American tribes, determined that a phased process for compliance with Section 106 of the National Historic Preservation Act (NHPA) via a Programmatic Agreement (PA) pursuant to 36 CFR 800.16(b)(1)(ii) is appropriate, such that the identification and evaluation of historic properties, determinations of specific effects on historic properties, and consultation concerning measures to avoid, minimize, or mitigate any adverse effects to historic properties will be carried out in phases as part of planning for and prior to the issuance of any Notices to Proceed (NTP) as detailed in Stipulation i; and
7. WHEREAS, the USACE consulted with the Bonneville Power Administration (BPA) and the
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BPA has decided not to participate in this PA; and
8. WHEREAS, the USACE has consulted with the United States Fish and Wildlife Service (USFWS), determined this Undertaking will not affect USFWS property, and the USFWS will not participate in this PA; and
9. WHEREAS, the USACE has initiated consultation with Indian Tribes that may be affected by the proposed Undertaking and invited them to be consulting parties to this PA, specifically the Confederated Tribes of Grand Ronde (CTGR), the Confederated Tribes of Siletz Indians (CTSI), and the Confederated Tribes of Warm Springs Reservation of Oregon (CTWSRO). The USACE will continue to consult with these Tribes throughout the implementation of this PA; and
10. WHEREAS, the CTGR has expressed interest in the Undertaking and requested to review studies conducted on their ancestral lands; and
11. WHEREAS, the CTGR, for their expressed interest in the Undertaking, have accepted to be invited as a Concurring Party to this PA; and
12. WHEREAS, reference to “parties to this agreement” shall be taken to include the Signatories to this PA (USACE and Oregon SHPO), Invited Signatories (Proponent), and Concurring Parties (CTGR); and “Consulting Parties” means Signatories, Invited Signatories, Concurring Parties, all interested and affected Tribes, and other interested parties consulted on for the Undertaking, regardless of whether they agreed to sign this PA; and the decision not to sign shall not preclude continued or future participation as consulting parties to this Undertaking;
13. NOW, THEREFORE, the Signatories to this PA agree that the proposed Undertaking will be implemented in accordance with the following stipulations in order to take into account the effect of the Undertaking on historic properties and to satisfy all Section 106 of the NHPA responsibilities for all aspects of the Undertaking.
STIPULATIONS.
Compliance with the measures presented in Stipulations a through p below, will become Special Conditions to the Department of the Army Permit Number NWP-2015-41 and the Proponent will be responsible for ensuring compliance with the following conditions:
a. Area of Potential Effects (APE): The USACE, in consultation with the parties to this agreement, defined the APE based on potential direct, indirect, and cumulative effects. The APE applies to all lands, regardless of management status, that may be affected by the pipeline corridor, staging areas, access roads, water treatment facilities, terminal storage reservoirs, intake, pumping stations, or other related infrastructures for the Undertaking. A map of the APE is provided in Appendix A.
b. Inventory: The Proponent will conduct an identification effort and inventory of cultural resources and potential historic properties, including but not limited to archaeological objects and sites, and the built environment through the following series of steps,
2 including a literature review and phased field surveys. The Proponent will employ reasonable and good faith efforts to identify historic properties. Inventory of the APE will follow the process defined in 36CFR800.4 and 33CFR325, Appendix C, which includes adherence to state guidelines and statutes. The Proponent will ensure that all identification, evaluation, assessment and treatment of historic properties will be conducted by, or under the direct supervision of, persons with applicable professional qualifications standards set forth in the Secretary of the Interior’s Standards for Archaeology and Historic Preservation (48 FR 44716 Federal Register, September 29, 1983) and the federal agency’s or Oregon SHPO’s guidance or permitting requirements (ORS390.235 [6] [b]). The Proponent will directly fund all research, fieldwork, analysis, reporting, mitigation, treatment, and curation.
1. Historic Background and Literature Review: The Proponent shall conduct a literature review and records search that includes the proposed and alternative routes to be considered, including a review of previous investigations and previously identified historic properties. The literature review will, at a minimum, consist of a review of Oregon SHPO’s Oregon Archaeological Records Remote Access (OARRA) geographic information system (GIS) server, ethnographic literature, General Land Office (GLO) maps and other available contemporary and historic maps, an electronic search of the National Register Information System (NRIS), the Oregon Historic Sites Database, appropriate Tribal heritage programs, local landmarks and registers, and historic and contemporary aerial photography. Information on historic properties existing in the APE that may require further analysis will be sought from parties to this agreement.
2. Phase I Archaeological Survey (Pedestrian Survey and Subsurface Investigations): The Proponent will undertake a Phase I Archaeological Survey, also known as a Pedestrian Survey, to document potential archaeological sites and objects within the APE. The survey will record the location of areas judged to have high potential for buried cultural resources that may require further subsurface evaluation. Areas identified as possessing a high potential for buried cultural resources located within the APE where ground disturbing activities will occur will be subjected to subsurface probing to determine the presence or absence of cultural resources. Selection of areas with a high potential for buried deposits will include factors such as proximity to water, deep soils, geological features, known sites, ticklers, documented previous ground disturbance, oral history, or other factors, coupled with low surface visibility, professional judgment, and comparisons with existing site context in the area.
3. Phase I Built Environment Survey (Selected Reconnaissance-Level Survey): The Proponent will undertake a Selected Reconnaissance-level Survey (SRLS) for built resources (as defined by the Oregon SHPO), to identify potential historic properties in the APE. The SRLS will document specific physical information for built resources within the APE that are aged 40-years or older, to accommodate for resources turning 50 years of age during construction of the Undertaking. The SRLS will document a minimum level of information for each resource, as specified in Guidelines for Conducting Historic Resources Surveys in Oregon to be reported in the Oregon Historic Sites Database (OHSD).
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4. Phase II Archaeological Survey (Testing and Evaluation): Phase II archaeological investigations will focus on those archaeological sites or objects that are discovered during the historic background and literature review, Phase I Archaeological Survey, or that are inadvertently discovered during construction; and that will be affected by the Undertaking; and that require additional information to be evaluated for eligibility to the NRHP. See Stipulation c.
5. Subsurface Investigation Alternatives: For certain classes of resources, such as suspected burial sites, less invasive technologies such as remote sensing may be appropriate. No such resources are known to be in or near the APE.
6. Phase II Built Environment Survey (Intensive-Level Survey): Phase II built environment investigations will include those buildings, structures, sites, objects, or districts that are discovered during the literature review, Phase I Built Environment Survey, or that are inadvertently discovered during construction; that will be directly or indirectly affected by the Undertaking; and that require additional information to be evaluated for eligibility to the NRHP. See Stipulation c.
7. Traditional Cultural Properties (TCP) and Historic Properties of Religious and Cultural Significance to Indian Tribes (HPRCSIT): The USACE will make a reasonable and good faith effort to identify TCPs and other properties of religious and cultural significance to Tribes via consultation with appropriate Tribes. Federal agencies are required to consult with Indian Tribes to identify properties of religious and cultural significance and to determine if they are eligible for the NRHP (NHPA Section 101(d)(6)(B), 38 CFR 800.2(c)(2), and 33 CFR 325, Appendix C(6)). The Proponent will be responsible for any research costs related to TCPs. c. Evaluation and Determination of Eligibility: The USACE, in consultation with the parties to this agreement, will determine the NRHP eligibility of potential sites of archaeological significance and potential historic properties within the APE, pursuant to 36 CFR 800.4(c)(1), 36 CFR 60.4, and 33 CFR 325 Appendix C(6). Sites of archaeological significance and potential historic properties may remain unevaluated and treated as eligible if there is no potential for effect from the Undertaking, and there is no district eligibility potential that could be overlooked for properties that may not be eligible on their own. Determinations of eligibility will be consistent with applicable Oregon SHPO guidelines, 36 CFR 800, 33 CFR 325 Appendix C, and National Register Bulletins. Upon determination of eligibility, the USACE will request concurrence from the Oregon SHPO and tribes that attach religious and cultural significance to a property as detailed in 36 CFR 800.4(c)(2). All property types will be evaluated using all four criteria, pursuant to 36 CFR 800.4(c)(1). Evaluations for each criterion will be detailed with support and justification from research, consultation, and fieldwork, pursuant to 36 CFR 800.11.
1. Archaeological Sites: Determinations of eligibility for archaeological sites may include, but not be limited to, surface observations, subsurface investigations or other destructive research methods, remote sensing, oral history interviews, and historic documents or photos, and will be consistent with NRHP criteria.
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i. If archaeological objects or sites are determined not eligible for listing in the NRHP by the USACE, then such information will be submitted to the Consulting Parties, and will be submitted to Oregon SHPO with a request for concurrence; with SHPO concurrence, no further investigations will be required.
ii. If archaeological objects or sites are determined or treated as eligible by the USACE, but the portion of the site to be affected by the Undertaking is determined to have no adverse effect, then such information will be submitted to the Consulting Parties, and will be submitted to Oregon SHPO with a request for concurrence; with SHPO concurrence, no further investigations will be required.
iii. If archaeological objects or sites are determined or treated as eligible by the USACE, but completely avoided by the Undertaking after a site boundary determination is made (including an appropriate buffer as deemed necessary), and no direct or indirect effects would occur to the site, no SHPO concurrence is required, and no further investigations are required.
iv. If a site is recommended eligible for listing in the NRHP by the USACE with concurrence from the Oregon SHPO, and will be affected by the Undertaking, investigations, as described in Stipulation c.1 (above), may be required to make a final determination of NRHP eligibility and effect.
2. Archaeological Testing: An archaeological permit, or permits, depending on landowner type, (including research design) will be required to comply with state and federal laws regarding excavation and removal of archaeological materials. The research design attached to that permit will describe the details of the Phase II evaluation. Phase II evaluation studies will determine a site’s NRHP eligibility, will employ methods recommended by the Oregon SHPO, and may include the excavation of quarter test units (QTUs), test units (TUs), trenching, and coring or bucket auger excavations at the base of QTUs or TUs in order to safely reach deep deposits.
3. Determinations of Eligibility: Determinations of eligibility will be based on reasonable and good faith efforts using available knowledge and data such as existing surface manifestations of the site and cultural context from other site investigations, as well as the environmental and paleoenvironmental setting and information gathered from Tribes. Investigations, such as those described in Stipulation c.1, will be used to determine eligibility for archaeological sites. Subsurface investigations will be undertaken under a permit that follows state or federal guidelines, as appropriate. A research design associated with the permit will include provisions for such testing. Testing will occur only in areas that cannot be avoided and will be directly impacted by the Undertaking.
4. Built Environment: The USACE, in consultation with the parties to this agreement, will determine NRHP eligibility of built environment resources (e.g., buildings, structures, objects, districts, and sites with above-ground, built, or structural components). Initial evaluation will be performed per applicable Oregon SHPO and
5
NPS guidelines. Resources determined NRHP-eligible per reconnaissance-level survey and assessed as affected by the Undertaking will be reviewed at the intensive-level to verify eligibility in association with all of the NRHP criteria for significance. The Intensive Level Survey (ILS) for built resources (as defined by the Oregon SHPO), provides a high level of documentation for specific historic resources. This documentation includes research into the history, events, and people associated with the resource, looking primarily at such facts as dates, building development, builders or architects, and biographical data of previous owners and tenants. The intensive-level survey may involve additional research into the history, events and people associated with the resource, as well as more detailed recordation of the resources’ physical attributes and character-defining features. d. Assessment of Effects: The USACE, in consultation with the parties to this agreement, will assess the direct, indirect, and cumulative effects of this Undertaking on historic properties consistent with 36 CFR 800.4(d), apply the criteria of adverse effect per 36 CFR 800.5 and 33 CFR 325 Appendix C(7), and provide the parties to this agreement with the results of the finding following 36 CFR 800.11. The assessment of effects will serve as the basis for the development of a Memorandum of Agreement (MOA) for minimization or mitigation of effects for those properties determined to have the potential to be adversely affected by the Undertaking.
1. Resolution of adverse effects: If the Proponent has evaluated alternatives which would avoid and minimize adverse effects, but adverse effects could not be avoided for the Undertaking, as agreed upon by the USACE and the SHPO, the Proponent shall resolve those adverse effects through a MOA in consultation with all parties to this PA. Consultation will address what appropriate mitigation is to resolve the adverse effect. If data recovery is proposed as mitigation, the Proponent will be required to obtain an archaeological permit from the SHPO as identified in Stipulation C.2 of this PA. e. Reporting and Review of Documentation:
1. Annual Reports: The Proponent shall prepare and submit annual reports to the Signatories by or before March 31 of the following year, beginning one year from the date this PA is executed and continuing until construction of the Undertaking is complete. Annual reports shall summarize the work completed during the preceding calendar year; a sample of the annual report form is located in Appendix B of this PA. This annual report form shall include, but not be limited to summary of work completed during the preceding calendar year, reports finalized along with titles of reports submitted to SHPO, SHPO Case #, a table of all identified sites with temporary and trinomial site numbers assigned as well as eligibility status (recommendations, determinations, SHPO concurrence).
2. Work Package Reports: Within 6 months of final completion of construction in any of the nine work packages, identified as RWF_1.0, PLM_1.0, WTP_1.0, PLM_4.0, PLM_5.0, RES_1.0, PLW_1.0, PLW_2.0, and PLE_1.0, in Appendix A of this PA, the Proponent will prepare a report detailing the cultural resource work completed
6
within each completed work package; a sample of the work package report form is located in Appendix C of this PA. This work package report form shall include, but not be limited to summary of work completed during the entire work package, reports finalized along with titles of reports submitted to SHPO, SHPO Case #, a table of all identified sites with temporary and trinomial site numbers assigned as well as eligibility status (recommendations, determinations, SHPO concurrence).
3. Final Report: Within 6 months of final completion of all construction work for the Undertaking, the Proponent will prepare a final report of all cultural resource activities. This report shall include initial survey, testing, inventory and evaluation, and a final report regarding monitoring and related actions. The report should include associated site records, and organize them for distribution and review following current Oregon SHPO guidelines for reporting. The report will include site inventory, isolate forms (for archaeological properties), and information regarding the built environment as appropriate. f. Consultation: The USACE will ensure that Tribes and parties to this agreement will be kept informed as to the development of the Undertaking and engaged in review and comment on all pertinent documents associated. The USACE will seek, discuss, and consider the views of the consulting parties throughout the Section 106 process and with reference to ORS 358.905(1)(b) for the identification of historic properties. g. Post-Review Discoveries: The Proponent, in consultation with federal agencies party to this agreement, Oregon SHPO, and Tribes, has prepared an Inadvertent Discovery Plan (IDP)(Appendix C of this PA) to include archaeological objects, potential sites of archaeological significance, potential historic properties, and human remains. The IDP establishes procedures for immediate work stoppage in the immediate vicinity of the discovery and resource protection. Work activities can continue more than 100 feet away from the initial discovery. h. Curation:
1. The USACE will ensure curation and other disposition of archaeological objects and associated records not subject to the provisions of the Native American Graves Protection and Repatriation Act (NAGPRA) resulting from implementation of this PA on federal land is completed in accordance with 36 CFR 79, and on non-federal public and private lands is completed in accordance with ORS 358.920(4) and the Oregon Museum of Natural and Cultural History’s (OMNCH’s) curation guidelines (2011). Documentation of the curation of these materials will be prepared by the Proponent and provided to the USACE and the USACE will provide the documentation to the Oregon SHPO within 30 calendar days of acceptance of the final report for the Undertaking. Archaeological objects not subject to the provisions of NAGPRA found on federal lands will remain federal property when curated. Curation will be undertaken in a manner consistent with and respectful of cultural sensitivities. Archaeological objects found on federal land will be curated at the federally approved OMNCH.
2. Native American human remains, funerary objects, sacred objects, or objects of cultural patrimony:
7
i. Such resources recovered from federal lands shall be subject to the provisions of NAGPRA, shall be treated in accordance with protocols developed between the USACE and consulting Tribes (Appendix D of this PA), and memorialized in the approved NAGPRA Plan of Action for the Undertaking. This protocol shall be consistent with 43 CFR 10.7, the regulations implementing NAGPRA. ii. Such resources recovered from non-federal public and private lands shall be subject to the protocols consistent with ORS 97.740 thru 97-760.
3. Collections made on Oregon state land will comply with ORS 358.910, 358.920(4)(a), and ORS 390.235.
4. For collections recovered from private lands, the Proponent will work with landowners and parties to this agreement, through applicable state permits, to arrange for the disposition of collections. Private landowners will be encouraged to donate collections to the OMNCH and will be informed that Oregon state law (ORS 97.745) excludes retention of Native American human remains, funerary objects, sacred objects, or objects of cultural patrimony and requires the return of such objects to the appropriate tribe. Collections from private lands to be returned to the landowner will be maintained in accordance with 36 CFR 79.5(b)(2) and (5) until all specified analysis is complete. The Proponent will invite the tribes to participate in the review of collections prior to their disposition to the OMNCH or the transfer of the collection to the landowner, as applicable. The Proponent will provide documentation of the transfer of the collection to the landowner as well as to the Signatories and tribes to this agreement within 30 days of acceptance of the final report for the Undertaking.
5. The Proponent will assume the cost of curation including the preparation of materials for curation in perpetuity. i. Initiation of Construction Activities: Construction Authorization/Notice to Proceed (NTP): The Proponent will ensure that a MOA, pursuant to stipulation d, has been signed by the parties to this agreement prior to the start of on-site construction of a work package when an adverse effect has been identified in association with that work package. Additionally, mitigation for adversely affected historic properties is implemented to the degree required in a MOA prior to the start of construction in the vicinity of the subject historic property (ies). The Proponent may authorize construction in the vicinity of the subject historic property (ies) to begin once the parties to this agreement have been provided with documentation of mitigation activities and consultation has occurred pursuant to Stipulations e and f. Disagreements regarding the adequacy of the implementation of avoidance and/or mitigation plan(s) are subject to resolution as described in Stipulation k. NTPs may be issued by the Proponent for individual work packages or construction tasks within portions of work packages under the following conditions:
1. Partial construction will not restrict the assessment of subsequent rerouting or re- siting of the Undertaking’s remaining unconstructed features, corridor, or affiliated ancillary features to avoid or minimize the Undertaking’s adverse effects on historic
8
properties in the event of an inadvertent discovery; and
2. The Proponent, in consultation with parties to this agreement, will determine that all surveys for the work package have been completed and no archaeological objects, potential sites of archaeological significance, and/or historic properties have been identified and there are no historic properties within the APE for the work package; or
3. The Proponent, in consultation with the Oregon SHPO, have implemented the procedures described in the Avoidance and/or Mitigation Plan(s) within the APE for the work package; and i. The fieldwork phase of any required mitigation has been completed; ii. The Proponent has provided the parties to this agreement with a summary description of the fieldwork performed and a reporting schedule for that work; iii. The federal agencies that are a party to this agreement have accepted a summary description from the Proponent of the fieldwork performed and a reporting schedule for that work; iv. The Proponent, in consultation with the parties to this agreement, has determined that all preconstruction fieldwork for the work package is complete and adequate. j. Changes in Construction Areas/Right Of Way (ROW):
1. The USACE will notify the parties to this agreement of proposed changes in the Undertaking’s features, corridor, or affiliated ancillary features. The USACE will ensure that the APE of the new area or reroute is surveyed in accordance with Stipulation 13(b), and will consult with the parties to this agreement on the revised APE and the determinations of eligibility and assessment of effects in accordance with Stipulations 13(c) and 13(d). The reports addressing these areas will be reviewed in accordance with Stipulation 13(e) of this PA.
2. The USACE will provide all parties to this agreement with the revised addendum reports and findings on eligibility, significance, and effects for a 30 calendar day review and comment period. The USACE will seek consensus on determinations of eligibility and significance for all properties and sites identified in the APE. If consensus cannot be reached, the process articulated in Stipulation 13(c) for seeking a determination of eligibility from the Keeper of the NRHP will be followed. k. DISPUTE RESOLUTION: Any signatory or invited signatory to this agreement may object at any time to any actions proposed or the manner in which the terms of this PA are implemented. The objecting party must submit in writing to the USACE the reasons for, and a justification of, its objections. The USACE will consult with the objecting party and all other parties to this agreement to resolve the objection within 30 calendar days. If the USACE determines that such objection cannot be resolved, the USACE will:
1. Forward all documentation relevant to the dispute to the ACHP within 30 calendar days after the USACE’s initial determination that the objection cannot be resolved. The ACHP will provide the USACE with its advice on the resolution of the objection
9
within 30 calendar days of receiving adequate documentation. Prior to reaching a final determination on the dispute, the USACE will prepare a written response that takes into account any timely advice or comments regarding the dispute from the ACHP, other signatories, and invited signatories to this agreement, and provide them with a copy of this written response within 30 calendar days of receiving advice from the ACHP. The USACE will then proceed according to its final determination.
2. If the ACHP does not provide its advice regarding the dispute within the 30 calendar day time period, the USACE may make a final determination on the dispute and proceed accordingly. Prior to reaching such a final determination, the USACE will prepare a written response that takes into account any timely comments regarding the dispute from the signatories and invited signatories to this agreement, and provide to all signatories and invited signatories to this agreement with a copy of such written response within 30 calendar days.
3. The USACE's responsibilities to carry out all other actions subject to the terms of this PA that are not the subject of the dispute remain unchanged. l. AMENDMENTS: Any signatory or invited signatory may request that this PA be amended by submitting such a request to the other signatories and consulting parties in writing. The USACE shall consult with the signatories and invited signatories for up to sixty (60) calendar days, or another time period agreed to by all signatories and invited signatories, concerning the necessity and appropriateness of the proposed amendment. Any signatory, invited signatory or consulting party may request the involvement of the ACHP during the amendment process. At the end of the consultation period the USACE shall provide an amended PA for signature by the signatories and invited signatories or a written statement describing why the proposed USACE choose not to pursue an amendment to this PA. Amendments shall be effective on the date a copy of the amended PA signed by all of the signatories and invited signatories is filed with the ACHP. m. TERMINATION: If any signatory or invited signatory to this PA determines that its terms will not or cannot be carried out, that party will immediately provide written notice to the USACE and the other Signatories stating the reasons for the determination. The USACE will then consult with all parties to this agreement to attempt to develop an amendment per Stipulation l, above. If within 60 calendar days (or another time period agreed to by all signatories and invited signatories) an amendment cannot be reached, any signatory may terminate this PA upon 90 calendar day’s written notification to the other parties to the agreement.
In the event this PA is terminated, and prior to work continuing on the Undertaking, the USACE will comply with 33 CFR 325 Appendix C and 36 CFR 800, and will take reasonable steps to avoid adverse effects to historic properties until another PA has been executed, or will request, take into account, and respond to ACHP comments, and allow the Proponent to follow the normal Section 106 process until a new PA is executed between the USACE and Oregon SHPO. The USACE must either (a) execute a PA, or (b) request, take into account, and respond to the comments of the ACHP. If a
10
withdrawal occurs, the USACE will notify all parties to this agreement as to the course of action it will pursue for Section 106 compliance for the Undertaking. n. DURATION: If implementation of the terms of the PA has not been initiated within ten years of this PA’s execution, the USACE may consult with the parties to this agreement to reconsider the terms of this PA and amend it in accordance with Stipulation l, amendments. The USACE will notify the parties to this agreement within 30 calendar days as to the course of action the USACE will pursue. Following the delivery of the annual report, any signatory may request a face-to-face meeting to discuss the effectiveness of the PA. The Stipulations of this PA will be reviewed with a mandatory sit-down meeting by the Proponent and Signatories after five years of this PA’s execution. Unless this PA is terminated pursuant to Stipulation m, termination, another agreement executed for the Undertaking supersedes it, or the Undertaking itself has been terminated, this PA will remain in effect until the USACE, in consultation with the other parties to this agreement, determines that construction of all aspects of the Undertaking has been completed and that all terms of this PA and any subsequent agreements have been fulfilled in a satisfactory manner, not to exceed 10 years. o. FAILURE TO CARRY OUT THE TERMS OF THIS PA: In the event that the Proponent fails to follow the terms of this PA, the USACE will comply with Section 106, and applicable state laws with regard to individual actions pertaining to this Undertaking. p. EXECUTION of this PA by the Signatories, and implementation of its terms evidence that the USACE has taken into account the effects of this Undertaking on historic properties and sites of archaeological significance and afforded the ACHP an opportunity to comment.
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SIGNATURE PAGES
SIGNATORIES:
U.S. ARMY CORPS OF ENGINEERS
Signature:______Date:______Aaron L. Dorf, Colonel, District Commander
OREGON STATE HISTORIC PRESERVATION OFFICER
Signature:______Date:______Christine Curran, Deputy SHPO
INVITED SIGNATORIES:
TUALATIN VALLEY WATER DISTRICT
Signature:______Date:______Mark Knudson, Chief Executive Officer, Tualatin Valley Water District
CITY OF HILLSBORO
Signature:______Date:______Kevin Hanway, Water Director, City of Hillsboro
CONCURRING PARTIES:
CONFEDERATED TRIBES OF GRAND RONDE
Signature:______Date:______(NAME), (TITLE), Confederated Tribes of Grand Ronde
--
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APPENDICES
Appendix A: Area of Potential Effects (APE) Map Appendix B: Annual Report Form Appendix C: Work Package Report Form Appendix D: Inadvertent Discovery Plan
P ortl on d.1._ Hill oro Airportr' Hillsboro ~ Cornelius ·•
PLW 1.0 t---.!1
-: :r: .Beaverton .a
10 .Milwa ~ <' ~~ \ "I . - .Lake Osweg BULL . . • ~ r -Oak Gr MOUNTAIN f ~ }. / ~ " r~· _,, Cla ~ ~ I;- ~ iE • r I cL PLM 4.0 ~ Tu al atiri,',~J/ ~ ~ ·• 0 99 ,, ~ -· ~ -I WTP 1.0 I Sherwoo4. · •J- ,,,, ~ 0-0 r Ct"' s / ' -:t. ...I .I~ ~ -I PLEASANT , .,,. ~ HILL "J ·· -2 I~-... A I PARRETT ~ OUNTAIN , .. • ~ S NewF ""''u New~erg IRWF 1.0 I l:• '()
WWSSAPE I-JisTORICAL WWSS APE Location Overview Riis= Date: 8/2/2018 AssocIATBS, INC.
Coard/P rojection !Datum Scale NAO 1983 UTMZone 10N NAD83 1: 220,000 - RWF 1.0 - PLM 4.0 Transverse Mercator ·ownship/Range Quadrangle Hillsboro, Linnton, Schells, - RES 1.0 - PLM 5.0 T1N R2W, T1S R2W, T1S R1W, T2S R2W, T2S R1W, T3S R1 W Beaverton, Sherwood - PLW 1.0 LJ WfP 1.0 Service Layer Credits: Content may not reflect National Geographic's current map poticy. Sources: National Geographic, Esri, Delorme, HERE, UNEP-WCMC, USGS, NASA, ESA, METI, NRCAN, GEBCO, NOAA, - PLE 1.0 - PLW2.0 flcrement P Corp. - PLM 1.0 - RWF 1.0 0 1.5 3 6 Miles Kilometers 0 2 4 8 A Historical Research Associates, Inc. , Portland , OR Appendix B of Programmatic Agreement
Cultural Resources Annual Report Form (DRAFT) for Willamette Water Supply Programmatic Agreement
Author(s): ______
Title of Report: ______
______
Date of Report: ______
County(ies): ______
See attached for description and map(s) of geographic area(s) addressed in this report.
Survey Area (acres): _____
Work Package: PLM_1.0 PLM_4.0 PLM_5.0 PLW_1.0 PLW_2.0 PLE_1.0 RES_1.0 WTP_1.0 RWF_1.0
PDF of report submitted (REQUIRED) Yes
Historic Property Inventory Forms to be Approved? Yes No
Cultural Resources Found or Amended? Yes No
Human Remains Found? Yes No
Trinomial #:
______
______
______
______
Appendix B of Programmatic Agreement
Example Report Outline
1. Introduction 2. Construction Activities 3. Anticipated Resources 4. Field Results and Summary 5. References Cited US Army Corps Inadvertent Discovery Plan of Engineers ® Portland District May 29, 2018
1. Introduction The U.S. Army Corps of Engineers (Corps) completes the requirements of Section 106 of the National Historic Preservation Act (NHPA), as applicable, for projects authorized by a Department of the Army permit. However, cultural resources or historic properties may unexpectedly be encountered during project construction based on the project location or type of work. These unforeseen finds are called an inadvertent discovery. This plan describes requirements should an inadvertent discovery occur.
In accordance with Section 106 of the NHPA, Federal agencies, such as the Corps, are required to take into account the effects of any permitted action to historic properties. The Corps completes these requirements in cooperation with States, local governments, Native American Tribes, and private organizations and individuals. There are numerous Federal and State laws and regulations that apply to historic preservation that include, but are not limited to:
National Historic Preservation Act – [54 USC 306108] [36 CFR 60] Native American Graves Protection and Repatriation Act – [25 USC 3001] [43 CFR 10] Procedures for the Protection of Historic Properties – [33 CFR 325 – Appendix C] Consultation and Coordination with Indian Tribal Governments – [Executive Order 13175] Rights and Duties Relating to Cemeteries, Human Bodies and Anatomical Gifts – [ORS 97.740- 97.760] Oregon Historical and Heritage Agencies, Programs and Tax Provisions; Museums; Local Symphonies and Bands; Archaeological Objects and Sites – [ORS 358.905 – 358.955] Permits and Conditions for Excavation or Removal of Archaeological or Historical Material; Rules; Criminal Penalty – [ORS 390.235]
2. Background For thousands of years, Native American Tribes have lived on the lands that now comprise the state of Oregon. Although these lands are under various ownerships, Native Americans still retain a strong connection to their ancestral lands. Tribal archeological and burial sites are not simply artifacts of the Tribe’s cultural past, but are considered sacred and represent a continuing connection with their ancestors. Native American cultural resources, ancestral remains, funerary objects, sacred objects, and objects of cultural patrimony are protected under Federal and State laws. Examples of Tribal cultural resources include, but are not limited to: lithic flakes, stone tools, Native American human remains, remnants of structures (e.g. house pits), fish weirs, and/or shell middens.
NWP-20XX-XXXX Page 1 of 4 Enclosure X In addition to potential Tribal-related sites, non-Tribal cultural and historical resources are also protected under Federal and State laws. Examples of material that may be found at a historic-period site include, but are not limited to: glass bottles, cans, structural foundations, machinery or parts, nails and many other items. If material such as this is uncovered during the course of a project, the procedures outlined below are applicable.
3. Inadvertent Discovery – The permittee shall implement the following procedures:
a. Projects that do not require monitoring by a professional archeologist (see permit special conditions):
1) In the event evidence of human burials, human remains, cultural items, suspected cultural items, or historic properties, as defined by the NHPA, are discovered and/or may be affected during the course of the authorized work, the permittee shall Immediately Cease All Ground Disturbing Activities and the permittee or permittee’s representative shall immediately notify the Corps and other appropriate agencies as necessary.
2) Notification Procedures: • Notification to the Corps, Portland District, Regulatory Branch shall be made by fax (503-808-4375), via email to [email protected], or 503-808-4337 as soon as possible following discovery but in no case later than 24 hours. The fax or email shall clearly specify the purpose is to report a cultural resource discovery, provide the permittee’s name, and Corps Permit Number. • The permittee shall also notify the Corps representative (by email or telephone) identified in the permit letter. • If the inadvertent discovery is identified as human remains, the permittee shall notify the Oregon State Police at 503-731-4717. • In all inadvertent discovery situations, the permittee is also responsible for contacting the State Historic Preservation Office (SHPO) at 503-986- 0690.
3) Failure to stop work immediately and continue such stoppage could result in a violation of Federal and State laws. Violators may be subject to civil and criminal penalties. Work shall remain suspended until notified by the Corps that work may proceed.
b. Projects that require monitoring by a professional archeologist (see permit special conditions):
1) The Corps-required archeological monitor has the authority to temporarily stop all ground disturbing activities in the event evidence of human burials, human remains, cultural items, suspected cultural items, or historic properties, as defined
NWP-20XX-XXXX Page 2 of 4 Enclosure X by the NHPA, are discovered and/or may be affected during the course of the authorized work. Upon positive identification of human burials, human remains, cultural items, suspected cultural items, or historic properties, as defined by the NHPA, the archeological monitor shall notify the permittee of the inadvertent discovery and the permittee shall Immediately Cease All Ground Disturbing Activities. The archeological monitor will take actions necessary to secure the discovery location. The permittee or permittee’s representative shall immediately notify the Corps and other appropriate agencies as necessary as described in the Notification Procedures above. Work shall remain suspended until notified by the Corps that work may proceed.
2) Before work can proceed, first, the nature of the discovery must be evaluated. If it is determined the discovery contains human remains, then section 4 below shall be initiated. If the discovery contains less than 10 artifacts, then paragraph 3) below shall be followed. If the discovery contains more than 10 artifacts and does not contain human remains, then the Corps, in consultation with the SHPO and tribes as appropriate, will determine whether the site may be eligible for listing in the National Register of Historic Places (NRHP). If deemed insignificant the Corps will allow work to continue. If deemed significant, the Corps will evaluate whether the continuation of work will constitute an adverse effect. If the Corps determines the effect will not be adverse, or the area can be avoided, then work will be allowed to continue. If the inadvertent discovery location cannot be avoided, and continuing work would have an adverse effect on the site, the Corps, in consultation with the permittee, SHPO, and tribes as appropriate, will need to draft and finalize a Memorandum of Agreement for the treatment of the historic site before work can proceed.
3) If an isolated artifact (defined as fewer than 10 artifacts by the SHPO) is identified, the archeological monitor shall determine: a) whether there is potential for other artifacts to be present in the vicinity of the initial discovery, and b) whether the identified artifacts alone are significant. These two considerations will be used to determine if sufficient evidence is present to define a historic site (i.e. potentially eligible for listing in the NRHP). If upon closer examination the materials discovered are not consistent with human burials, human remains, cultural items, suspected cultural items, or historic properties, as defined by the NHPA, the monitoring archeologist shall notify the Corps (phone or email message), and can then allow work to proceed but with caution and at a slower rate until the monitor is confident no sites are represented. The isolated finds shall be reported in the archeological monitor’s post-construction monitoring report.
4. Human Remains a. Plan of Action: If human burials and/or human remains are discovered, the archeological monitor shall ensure all unauthorized personnel have vacated the site location in a safe manner, make reasonable efforts to secure the location, and stabilize the remains if necessary (e.g. prevent remains from falling out of a trench wall). Every
NWP-20XX-XXXX Page 3 of 4 Enclosure X reasonable effort will be made by the monitor to ensure the remains are not physically handled or examined by unauthorized personnel until the proper notifications have been made. Reference is made to the Tribal Position Paper on Human Remains found on SHPO’s website at: http://www.oregon.gov/OPRD/HCD/ARCH/docs/Tribal_position_paper_on_Human_R emains.pdf.
b. Treatment Plan: The permittee shall develop a Treatment Plan (TP) in consultation with the Corps, SHPO, and Tribe(s), as needed, to ensure the proper handling and curation of human remains and/or cultural items. The TP will define the items found; develop a strategy for handling/moving human remains and/or cultural items, if applicable; develop a strategy for determining whether additional human remains and/or cultural items are endangered; determine if additional testing is necessary to identify site boundaries; and determine the disposition of the human remains and/or cultural items. The TP will be agreed upon by all parties involved before any future ground disturbance activities resume.
NWP-20XX-XXXX Page 4 of 4 Enclosure X ('J Hillsbo!~
STAFF REPORT
To: Utilities Commission
From: Kevin Hanway, Water Department Director David Kraska, P.E., Willamette Water Supply Program
Date: August 14, 2018
Re: Agenda Item 3B – Consider Approval of the Second Amendment to the Second Developer Agreement between TVWD, City of Hillsboro, and GLC-South Hillsboro, LLC for water system improvements in the southerly extension of Cornelius Pass Road.
Staff Recommendation: Approve Developer Second Agreement Amendment between Tualatin Valley Water District, City of Hillsboro, and GLC South Hillsboro LLC, which adjusts certain schedule provisions and dates within the original agreement approved by the Utilities Commission on January 9, 2018.
Cost: No costs associated with the Amendment.
Budget (For Second Developer Agreement previously approved.) Budget source: Project #10827 Willamette Water Supply Program Fund source: Water SDC Fund
Attachments: 1. WWSP Staff Memorandum 2. Developer Agreement Amendment
SECOND AMENDMENT TO SECOND AGREEMENT
WILLAMETTE WATER SUPPLY SYSTEM IMPROVEMENTS BETWEEN TUALATIN VALLEY WATER DISTRICT, THE CITY OF HILLSBORO, AND GLC-SOUTH HILLSBORO LLC
This Second Amendment (Second Amendment) to the Second Agreement for Willamette Water Supply System Improvements between GLC-South Hillsboro LLC (GLC), Tualatin Valley Water District (TVWD), and the City of Hillsboro (Hillsboro), also referred to as "Parties", is effective this __ day of ____~ 2018.
RECITALS
The Parties entered into the Second Agreement for Willamette Water Supply System Improvements dated January 9, 2018, as amended by the First Amendment dated March 9, 2018 (collectively, Second Agreement).
The Second Agreement provided permission for TVWD and Hillsboro, their employees, agents, and contractors to enter upon GLC's property to construct water system facilities known as PLW 1.1 Extension as part ofthe extension of Cornelius Pass Road through GLC's Property.
The Second Agreement established a schedule whereby the Parties were to complete certain activities allowing coordination of construction activities between the Parties.
TVWD and Hillsboro intend to enter into a change order agreement with Kerr Contractors, Oregon to complete PLW 1.1 Extension work (Change Order).
The Parties have determined that adjustments should be made to multiple provisions of the Second Agreement to account for the Change Order and for other purposes.
AGREEMENT
NOW, THEREFORE, based on the foregoing recitals, and in consideration of the terms, conditions and covenants set forth below, the Parties agree as follows:
1. Section 5.12 is amended to read in its entirety as follows: "GLC will submit an update to its Erosion and Sediment Control Plans for its Master 1200- C Permits to DEQ. The Erosion and Sediment Control Plans will include the work limits to be performed by WWSP through its contractor, as set forth in the draft Erosion and Sediment Control Plan sheets included in Exhibit 3 ("WWSP's Work"). WWSP will submit its Erosion and Sediment Control Plans for a separate 1200-C Permit through the City of Hillsboro and Clean Water Services (CWS) under GLC's Master 1200-C Permit from DEQ (DEQ permit number ORR10E523 and City of Hillsboro permit numbers: EC-0079-16 and EC- 0075-16). Exhibit 3 shall be updated with any required changes resulting from COH/CWS review and approval."
2. Section 6.5 is to be deleted in its entirely and replaced with the following text: "This section intentionally left blank."
3. Sections 6.6 is amended to read in its entirety as follows: "Installation of pipe between STA 1199+66 and STA 1216+46 shall be completed prior to October 19, 2018. Trench zone will include¾ inch minus to top of subgrade. All backfill material within the WWSP trench zone shall be compacted to 92% relative compaction within 4% of optimum moisture. At the completion of construction, WWSP shall provide compaction reports from a geotechnical consultant for all areas within the Cornelius Pass Road right-of-way."
4. Section 6. 7 is amended to read in its entirety as follows: "Substantial completion of PLW 1.1 Extension construction by October 31, 2018."
5. Section 6.8 is amended to read in its entirety as follows: "WWSP shall cause the Work to be completed, with all due diligence, in a good and workmanlike manner and in compliance with all applicable laws, rules and regulations. WWSP shall have no liability or responsibility for any claims, other than workmanship asserted by GLC or its agents if the schedule is met. Final Completion of PLW 1.1 Extension construction by December 31, 2018."
6. Section 7.2 is amended such that the first paragraph shall read: "If mutual construction activities cannot be accommodated so that only one contractor can work in an area in order to complete a task or segment of the work, the parties will work in good faith to resolve the conflict and allow all contractors to proceed uninhibited. If the conflict cannot be resolved, the water supply facilities work shall have priority and precedence for the work described in Section 6.6 until November 30, 2018."
7. Section 12.4 Notices is amended to read in its entirety as follows: Notices. Any notice herein required or permitted to be given shall be given in writing, shall be effective when actually received, and may be given by hand delivery, by PDF via email, or by United States mail, first class postage prepaid, addressed to the parties as follows: If to GLC: If to the District: Eric Peterson Corianne Hart, P.E. GLC-South Hillsboro LLC WWSP Project Manager 1915 NE Stucki Ave, Suite 160 1850 SW 170th Ave Hillsboro, OR 97006 Beaverton, OR 97003 Email:[email protected] Email: [email protected]
With copies to:
Jeffrey G. Condit Miller Nash Graham & Dunn LLP 3400 US Bancorp Tower 111 SW 5th Avenue Portland, Oregon 97204 Email: [email protected]
Douglas L. Hageman Executive Vice President, General Counsel and Chief Entitlement Officer Newland Real Estate Group, LLC 4790 Eastgate Mall, Suite 150 San Diego, California 92121 Email: [email protected]"
8. Exhibit 2 is to be deleted and replaced with the Exhibit 2 attached.
9. To the extent that the provisions of this Second Amendment are inconsistent with the provisions of the Second Agreement, the Parties intend for this Second Amendment to be controlling. Except as expressly provided in this Second Amendment, the Parties do not intend for this Second Amendment to affect, modify, repeal, replace or amend any other term, condition or provision of the Second Agreement, which shall otherwise remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have set their hands as ofthe day and year hereinafter written.
[Signatures on following page] GLC-South Hillsboro, LLC Tualatin Valley Water District
===> By: ______8~ -- David Brentlinger Mark Knudson, P.E. Its: Vice President Its: Chief Executive Officer
Dated: G - 2 9-- ( ~ Dated: ______
City of Hillsboro
By: ______Michael Brown Its: City Manager
Dated : ------
Approved as to form: For Tualatin Valley Water District:
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MEMORANDUM
DATE: August 14, 2018
TO: Utilities Commission
FROM: Tyler Wubbena, Engineering Manager
SUBJECT: Agenda Item 3C – Consider Approval of Gordon Faber Recreation Complex Hydroelectric Turbine Competitive Bid Exemption
Staff Recommendation
It is recommended that the Design-Build construction method be utilized for the Gordon Faber Recreation Complex Hydroelectric Turbine Project and the Utilities Commission adopt these findings. It is also recommended that InPipe Energy be selected as the Design-Build contractor through direct appointment.
Competitive Bid Exemption Under Oregon Law
Oregon law requires all public improvement projects to be procured by competitive bid, unless an exemption is granted by the state or a Local Contract Review Board for public agencies other than the state. In order to obtain an exemption, ORS 279C.335(2) generally requires the local contract review board, in this case, the Hillsboro Utilities Commission (UC), to approve two findings: 1) That the exemption is unlikely to encourage favoritism in the awarding of public improvement contracts or substantially diminish competition for public improvement contracts. 2) That the exemption will result in substantial cost savings or other substantial benefits to the agency. For public improvement projects, ORS 279C.335 provides that the agency desiring to accept an exemption from competitive bidding, must justify through a findings report, information concerning the following fourteen items:
a. How many persons are available to bid; b. The construction budget and the projected operating costs for the completed public improvement; c. Public benefits that may result from granting the exemption;
Mail 150 E Main Street, 3,d Floor, Hillsboro, Oregon 97123 Phone 503.615.6702 Fax 503.615.6595 Web www.Hillsboro-Oregon.gov/ Water
Agenda Item 3C – Consider Approval of Gordon Faber Recreation Complex Hydroelectric Turbine Competitive Bid Exemption Page 2 of 10 d. Whether value engineering techniques may decrease the cost of the public improvement; e. The cost and availability of specialized expertise that is necessary for the public improvement; f. Any likely increases in public safety; g. Whether granting the exemption may reduce risks to the contracting agency, the state agency, or the public that are related to the public improvement; h. Whether granting the exemption will affect the sources of funding for the public improvement; i. Whether granting the exemption will better enable the contracting agency to control the impact that market conditions may have on the cost of and time necessary to complete the public improvement; j. Whether granting the exemption will better enable the contracting agency to address the size and technical complexity of the public improvement; k. Whether the public improvement involves new construction or renovates or remodels an existing structure; l. Whether the public improvement will be occupied or unoccupied during construction; m. Whether the public improvement will require a single phase of construction work or multiple phases of construction work to address specific project conditions; and n. Whether the contracting agency or state agency has, or has retained under contract, and will use contracting agency or state agency personnel, consultants and legal counsel that have necessary expertise and substantial experience in alternative contracting methods to assist in developing the alternative contracting method that the contracting agency or state agency will use to award the public improvement contract and to help negotiate, administer and enforce the terms of the public improvement contract.
As described within this findings report, it is recommended that the Gordon Faber Recreation Complex (GFRC) Hydro Turbine Project be delivered through the Design-Build delivery (DB) method. Project Description The primary purpose of this project is to construct a hydro turbine adjacent to the existing pressure reducing valve (PRV) vault at the Gordon Faber Recreation Complex (GFRC) and to capitalize on work performed to date for the City by InPipe Energy. The PRV vault reduces pressure from the north transmission line prior to entering the distribution system. This location serves the north pressure zone and the City’s industrial customer base. Historically this location has consistently high demands and serves as an ideal location for a demonstration project. Power produced by the hydro turbine will be used to offset electricity used by all Portland General Electric (PGE) accounts at the GFRC. The total project construction cost is estimated to be $350,000
Agenda Item 3C – Consider Approval of Gordon Faber Recreation Complex Hydroelectric Turbine Competitive Bid Exemption Page 3 of 10 Alternative Project Delivery Method – Design-Build The traditional approach that public agencies have typically implemented is the Design-Bid- Build (DBB) approach. This entails providing a fully detailed and packaged design of all facilities such that a number of prospective contractors provide competitive bids on the project, and the agency typically would select the lowest cost, responsible bidder. Over the last twelve to fifteen years, municipal organizations have begun to successfully deliver other alternative methods of project construction to the DBB model. One alternative is the Design-Build (DB) approach. The DB delivery method has a number of distinct advantages and opportunities for successful project outcomes on certain projects. This Memorandum demonstrates that the DB method is likely to yield these benefits for Hillsboro though delivery of a better, less expensive, efficient, high return project for the Water Department and the Parks Department in the construction of a small hydroelectric turbine, through an analysis of ORS 279C.335’s fourteen factors. As discussed above, in order to use this alternative project delivery rather than the traditional design-bid-build approach, a process has to be followed according to ORS 279C.335(2) – (6) and the City of Hillsboro Public Contracting Rules, specifically COH-49-0145. Findings A. How many persons are available to bid In the Pacific Northwest, there are very few contractors and designers who specialize in the design and installation of small scale hydroelectric turbines. Traditionally a project like this could be included in a larger project such as the Crandall Reservoir which has a 74 kW hydro turbine. A large project like that would have the resources of a large consulting engineering firm for the design of the facility that would house the turbine as part of a larger project. The consultant would work directly with a manufacturer for details of a turbine to meet the specific flow and pressure conditions for the application. The specifications for the hydro turbine would be written around that manufacturers’ turbine because the consultant would determine through the engineering process the ideal turbine for that project. With a design-bid-build contract the general contractor would purchase the hydro turbine from that manufacturer and install the turbine as part of the larger project. The Water Department is aware of potentially two small scale hydroelectric turbine manufacturers – Canyon Hydro and InPipe Energy. Both of these manufacturers purchase their turbines from Cornell Pump in Clackamas, Oregon. These two manufacturers will then provide the generator, valves, and electronic controls as a package for the hydroelectric turbine. However, the Water Department believes that InPipe is the only entity that can effectively deliver the hydroelectric turbine at the cost identified in these findings. InPipe Energy first contacted the Water Department to investigate the development of small scale “in-conduit” Agenda Item 3C – Consider Approval of Gordon Faber Recreation Complex Hydroelectric Turbine Competitive Bid Exemption Page 4 of 10 hydropower. InPipe had proposed a power purchase contracting agreement whereby it would install the hydro turbine and we would enter into a long term operating contract whereby the Water Department would purchase the power generated by the InPipe installation. City staff determined that this arrangement was not in the City’s best interest. Rather, City staff believed the better approach was for the City own the facility outright and be able to offset the City’s electrical costs as discussed below. At its sole cost and risk, InPipe offered to assist the City in meeting this objective. It provided an early feasibility analysis of the potential energy production using data provided by the Water Department. This included an assessment on the total power that could be saved/reduced at the Gordon Faber Recreation Complex. InPipe has also provided preliminary engineering that included a site layout, valves and other appurtenances necessary to complete the project. InPipe has also coordinated with PGE for net-metering applicability for the proposed project. Additionally, InPipe has provided assistance with pursuing grant opportunities to fund the project through Portland General Electric’s Renewable Development Fund (RDF) and through the Energy Trust of Oregon (ETO). InPipe prepared the draft application for the grant. The firm also took the lead in contacting ETO and meeting with them to review the project and funding opportunities. Finally, InPipe prepared the application for the Federal Energy Regulatory Commission in- conduit hydro license. It has also provided consultation with its contacts within the industry on requirements and completeness of the application to help ensure an efficient review of the application by FERC. It is very reasonable to assume that the value of these services would increase the cost of the project if an entity other than InPipe designed and constructed the hydro turbine. At the very least, another entity will factor into a bid the cost to develop a preliminary design – a cost the city has avoided and will not absorb in a contract with InPipe. The scope and fee estimate being developed by InPipe will only be for costs incurred after the contract is executed and does not include recovery of costs associated with project evaluation, preliminary design and other early work on the project. Finding: Based upon the unique facts of how this project had its genesis, how it has evolved and how the City has already avoided costs that it would otherwise incur with another design-builder, there is effectively only one entity (InPipe) that can deliver the project at the costs identified herein. B. The construction budget and projected operating costs for the complete public improvement The total proposed project construction cost is currently estimated at $350,000. The site is an existing pressure reducing valve (PRV) vault. The project is not expected to substantively increase the operating costs of the existing facility once completed. The Agenda Item 3C – Consider Approval of Gordon Faber Recreation Complex Hydroelectric Turbine Competitive Bid Exemption Page 5 of 10 completed project will generate electricity through a hydroelectric turbine. The turbine will be connected to the Portland General Electric (PGE) power distribution grid through a net- metering contract. The net-metering contract will offset power used by the Water Department at the PRV vault and by the Parks Department at the GFRC. The project is expected to offset approximately $2,000 per month of electricity used at the combined facilities. Finding: The construction estimate for this project is $350,000. Net changes in operating costs between the Water and Parks Departments is expected to be reduced through the electricity produced by the project. C. Public benefits that may results from granting the exemption The project is essentially small by nature. By selecting a DB contractor who brings together the engineering and contracting expertise in small scale hydroelectric facilities the City receives efficiency and knowledge in completing a turnkey project that minimizes staff resources in preparing separate engineering solicitation documents for engineering services as well as the bid documents for the construction of the hydroelectric turbine facility. The Public benefits in the utilization of a local small hydroelectric turbine manufacturer that is developing standardized hydroelectric turbine design for public and private water utilities in an effort to capture renewable energy from existing pressure reducing valves. The City will realize cost savings as described above by directly awarding the work to InPipe. Because water billing rates to customers are based partly on capital project costs, any costs savings during this project will ultimately benefit the public in the form of lower water rates. Finding: The request for direct appoint of a Design-Build contractor maximizes public benefits by selection of a contractor that has demonstrated qualifications, providing local jobs, and developing a standardized hydro turbine system for water utilities to capture renewable energy at pressure reducing vaults. D. Whether value engineering techniques may decrease the cost of the public improvement To achieve best results, value engineering is best accomplished early in the project during the design phase. Under a traditional DBB project, the contractor is typically not involved during value engineering assessments. The DBB model only provides a finalized set of construction contract documents and the Contractor has limited to no involvement to assist with design considerations and value engineering. The integrated approach with having the Designer and Contractor under a single contract during the design phase allows the project team to leverage knowledge and provide best value that may limit project costs and increase construction efficiency. Under the DB delivery model, the Contractor is to provide continuous critical reviews of the Engineer’s designs throughout the design development. This review process allows for the Agenda Item 3C – Consider Approval of Gordon Faber Recreation Complex Hydroelectric Turbine Competitive Bid Exemption Page 6 of 10 design to incorporate the collaborative efforts of the Contractor and Designer before a total project cost is finalized, thus saving cost for the Owner and allowing the Contractor to better understand the project prior to setting the contract price. As a result, the Contractor’s experience and construction knowledge allows for a better and more constructible design. In addition, the Water Department has had close coordination with the proposed DB Contractor during the preliminary design phase. During this time staff have provided input based on our experience with PRV vault, specific valves and other mechanical equipment that have provided the contractor with value engineering. Findings: The Request for DB procurement will allow the Water Department to select a design team and contractor that has demonstrated successful experience working together to incorporate continuous value engineering concepts and details into the design phase of the project in a timely and collaborative manner to maximize cost savings for the project. E. The cost and availability of specialized expertise that is necessary for the public improvement Design and construction of small scale hydroelectric turbines is a niche industry. While the expertise of the individual components of the project are not overly difficult, the integration of a hydroelectric turbine into a water distribution system requires the understanding of how turbines work as well as the needs of meeting the downstream demands in pressure and flow of the water distribution system. The details of design, shut down limitations, and thus construction, which require special knowledge and experience to monitor the details, are unique to this particular type of project. As a result, a qualified hydroelectric turbine manufacturer and an experienced contractor is needed to ensure the short term risks are accounted for, and a long-term, high value end product is developed. Finding: The direct appointment of a DB contractor will allow the Water Department to select a manufacturer and contractor with specialized experience and personnel required for this type of hydroelectric project. F. Any likely increases in public safety; Having a single contract through the DB process assigns a single point of responsibility for completion of the contract. The construction of the hydroelectric turbine facility will require a coordinated shutdown of the PRV vault with Water Department staff. The project will occur during low demand periods so that any potential impacts to customers are minimized. The DB contractor will have a high level of responsibility and visible adherence to public safety. This is particularly important in this project, where the public’s safety (i.e. the necessity of the public to continue to receive clean drinking water) is of paramount importance. The Contractor’s performance on prior projects in satisfying these safety needs was important for the selection of the DB contractor team. Agenda Item 3C – Consider Approval of Gordon Faber Recreation Complex Hydroelectric Turbine Competitive Bid Exemption Page 7 of 10 Finding: Safety is of particular importance in this project because shut down of the PRV vault needs to be coordinated and down time needs to be minimized. The project site is at location with access by the public that requires contractor with a strong safety record. The selection of the DB contractor will assure the Water Department that water quality is not compromised during construction. G. Whether granting the exemption may reduce the risks to the contracting agency, the state agency, or the public that are related to the public improvement. The single largest risk to the project will be minimizing downtime at the PRV vault during construction of the hydroelectric turbine and maintaining water quality during startup of the hydroelectric turbine. This risk will be managed by planning and scheduling short term shutdowns of the PRV vault during low demand periods. These planned shutdowns will allow the DB Contractor, and Owner to determine the allowable duration of shutdown, contingency planning, and the impacts if that shutdown window is not achieved. During a DB project, the Contractor will be involved during design and can be a part of these shutdown planning meetings. The input the DB contractor can provide regarding construction techniques and processes can help the Owner coordinate and plan for shut down and connections at the existing PRV vault. This process ensures all parties are fully aware of the risks associated with the work and can allow for mitigation planning during the design phase. Finding: The DB contracting process will allow for the proposed DB Contractor and Owner to plan for and mitigate identified risks on the project as the project is developed. H. Whether granting the exemption will affect the sources of funding for the public improvement The project will be funded by the Water Department. Adequate funds have been identified for this project. However, the Water Department with assistance from the proposed DB contractor has applied for a Renewable Development Fund (RDF) grant from Portland General Electric. If selected, the grant could pay for up to 85 percent of the total project cost. The proposed DB contractor’s knowledge and expertise with available renewable energy grants could save the Water Department a large portion of the capital cost of the project. The proposed DB contractor has identified grant opportunities with Energy Trust of Oregon that staff are evaluating that may fund portions of the project that may not get funded by the RDF grant that has been applied for. The proposed DB contractor is expected to prepare a scope and fee estimate for the project that will include all remaining engineering, grant assistance, assistance with FERC permitting, project permitting, and construction. The contract will include a contingency to include any unknown expenses including connection to the PGE utility and unknown subsurface conditions. Hillsboro staff will review the proposed scope and fee estimate to ensure are within expected industry norms for this type of construction. The scope and fee Agenda Item 3C – Consider Approval of Gordon Faber Recreation Complex Hydroelectric Turbine Competitive Bid Exemption Page 8 of 10 estimate being developed by InPipe will only be for costs incurred after the contract is executed and does not include recovery of costs associated with project evaluation, preliminary design and other early work on the project. Finding: The DB method of project delivery allows Hillsboro to utilize the knowledge and experience of the DB contractor to pursue grant opportunities with Portland General Electric and Energy Trust of Oregon and minimize use of rate payer funds to complete the project. I. Whether granting the exemption will better enable the contracting agency to control the impact that market conditions may have on the cost of and time necessary to complete the public improvement Market conditions for construction costs are not currently favorable due to the recent upturn in the economy throughout the nation and the Pacific Northwest. However, the scope of the total required construction to complete the project is relatively limited. A traditional DBB contract is not expected to see additional savings due to the limited amount of construction required as well as the limited number of small scale hydroelectric turbine manufacturers and contractors with this type of specialized expertise. Hillsboro staff have worked closely with the proposed DB contractor to provide an efficient design that limits overall construction. Water Department staff will provide the low voltage wiring for the project include any necessary changes to the existing SCADA and telemetry system. The Parks Department will provide the landscape restoration for the project including any required changes to the irrigation system. Finding: Granting an exemption for a Design-Build contract will allow the Water Department to complete the project as efficiently and as timely as possible which will limit any impacts to the project by local and regional market conditions. A close relationship with the proposed DB contractor will allow the City to complete targeted portions of the contract and limit project expenses. J. Whether granting the exemption will better enable the contracting agency to address the size and technical complexity of the public improvement This project is technically unique for a hydroelectric turbine manufacturer and contractor as discussed above in the item “E. Specialized expertise required”, not all utility contractors can perform a credible job on a project of this type and complexities associated with hydroelectric turbines. The project is not large and having a DB contractor who is experienced in these types of projects ensures efficiency in achieving the finished project with minimal impact to the Water Department. Involvement by the DB contractor during the design phase allows the contractor to fully understand the project issues before providing a final price. The unique hydroelectric issues also increases impacts on other elements of the job such as schedule, operations, and construction sequence which might be missed or not observed by a contractor submitting a Agenda Item 3C – Consider Approval of Gordon Faber Recreation Complex Hydroelectric Turbine Competitive Bid Exemption Page 9 of 10 low bid under a DBB process. Under a DBB delivery method, it would be difficult to ascertain the capabilities of a firm to handle all the unique aspects of this project efficiently. Finding: The unique expertise of a hydroelectric project requires a contractor that is familiar with hydro turbines, construction sequencing and water distribution operations. Direct appoint of a DB contractor will allow the Water Department to select a hydroelectric turbine manufacturer and contractors with technical experience and staff that have conducted similar work required for the installation of a hydroelectric turbine at the GFRC. K. Whether the public improvement involves new construction or renovates or remodels and existing structure; The hydroelectric turbine at the GFRC will modify an existing PRV vault that serves the City’s north pressure zone. The project will be completed while maintaining most of the existing PRV facility during a short shut down. The new construction proposed for this project will require installing new fittings in the existing PRV vault, coring through the vault wall, pouring a new concrete slab adjacent to the vault, installing the turbine and related equipment on the slab, connecting the new turbine and control system to the existing SCADA system, and connection to the PGE power grid. These connections will need to be carefully planned and scheduled during the design phase of the project. It is this careful planning, enabled by the DB delivery process that will reduce the potential impacts to existing facilities. Finding: The DB process will allow the Water Department to select a contractor that has a history of successfully completing hydro turbine projects with little to no unplanned impacts to existing facilities. L. Whether the public improvement will be occupied or unoccupied during construction; The GFRC hydroelectric turbine project will occur at the entrance to the Gordon Faber Recreation Complex. The facility is open to the public for sporting events and other community activities. The public will need to maintain access to the parking lot and other facilities. Coordination of construction during low water demand periods and winter months will limit construction to periods of the year when there are fewer public visits to the GFRC. Finding: The DB process will allow the Contractor to fully understand and mitigate the impacts to the existing PRV and the Gordon Faber Recreation Complex. M. Whether the public improvement will require a single phase of construction work or multiple phases of construction work to address the specific project conditions; This project will be constructed in a single phase. The majority of the work is expected to be completed in a two week period. Additional work including landscaping and project commissioning will take additional time but are not expected to substantially impact the GFRC. Agenda Item 3C – Consider Approval of Gordon Faber Recreation Complex Hydroelectric Turbine Competitive Bid Exemption Page 10 of 10 Finding: To minimize unnecessary risk associated with multiple contractors, the DB construction process will put the coordination responsibility on one single contractor who will coordinate all subcontractors. N. Whether the contracting agency or state agency has, or has retained under contract, and will use contracting agency or state agency personnel, consultants and legal counsel that have necessary expertise and substantial experience in alternative contracting methods to assist in developing the alternative contracting method that the contracting agency or state agency will use to award the public improvement contract and to help negotiate, administer and enforce the terms of the public improvement contract The City of Hillsboro Water Department has experience in implementing and completing projects utilizing the Construction Manager/General Contractor (CM/GC) and Design-Build contracting methods. The Civic Center was constructed using the Design-Build method. The City is working closely with Beery Elsner & Hammond, the City attorney, to develop a DB contract to meet the needs of the project. Finding: The City of Hillsboro has successfully completed projects under the CM/GC model for both large and small projects. The City of Hillsboro is confident that this project can be successfully completed using the Design-Build contracting method. ('J Hillsboro Water
STAFF REPORT
To: Utilities Commission
From: Amy Meaut, Project Specialist
Date: August 14, 2018
Re: Agenda Item 5A – Annual Conservation and Rebate Program Update
Staff Recommendation: No staff recommendation; this is an informational item.
Background: The City of Hillsboro Water Department strongly encourages water conservation and offers several programs to support our customers both financially and educationally. The Department currently provides rebates on purchases of water-efficient appliances for residential and commercial customers. The promotion and funding for both programs meet the financial incentive and rebate requirement of Hillsboro Water Department’s conservation program, which is approved as part of a Water Management and Conservation Plan (WMCP) by the Oregon Water Resources Department. Hillsboro and JWC must meet the rule requirements, set forth in Oregon Administrative Rules Chapter 690 Division 86, in order to maintain and access existing water right permits.
The Water Department currently manages a residential customer rebate program for high- efficiency toilets, washing machines, and weather-based irrigation controllers. The goal of this rebate program is to promote efficient water use and assist customers in achieving reductions in water consumption. During Fiscal Year (FY) 2017-18 the Water Department issued 488 rebates totaling $44,117 which was $119 less than Fiscal Year 2016-17. This program is available to Water Department customers living in single-family residences such as houses, condominiums, duplexes/multiplexes, or manufactured homes that are served by a single or master meter. Attached is detailed information about the Rebate Program’s FY 2017-18 budget, spending, estimated water savings, and history since FY 2012-13.
Commercial and industrial customers are eligible for similar rebates through our Industrial, Commercial, Institutional (ICI) program. The ICI program is also a requirement of the WMCP. A few projects funded in FY 2017-18 include purchasing weather-based irrigation controllers for three multi-family home owners’ associations (Orenco Station Owner’s Association, East Village at Orenco Station, and Orenco Place Owner’s Association). Also through this program, the Water Department partnered with the Parks and Recreation Department to replace old
Mail 150 E Main Street, 3,d Floor, Hillsboro, Oregon 97123 Phone 503.615.6702 Fax 503.615.6595 Web www.Hillsboro·Oregon.gov/Water
Agenda Item 5A – Annual Conservation and Rebate Program Update Page 2
sprinkler nozzles with 400 new, water-efficient rotating ones in the Frances Street Park in southeast Hillsboro and apply mulch in target areas of the park.
The Water Department’s rebate program is advertised on Facebook, Twitter, at local events, and on the City’s webpage. Additional information about the Hillsboro Water Department’s water-efficiency rebate programs is available online at Hillsboro-Oregon.gov/Rebates. The ICI program is case by case and is not currently advertised due to limited budget.
Budget: FY 17/18 Budget FY 18/19 Budget Rebate Program ICI Program Rebate Program ICI Program $60,000 $20,000 $60,000 $20,000 FY 17/18 Expended $44,117 $20,076
Attachments: End of Year Rebate Program Report Bilingual advertisement for Water Efficiency Rebates Industrial, Commercial & Institutional (ICI) Project Proposal Form
Hillsboro Water
Industrial, Commercial & Institutional (ICI) Rebate Eligibility Requirements
Call 503-615-6737 for preapproval before proceeding with the rebate On-site visit is required Applications must include a copy of a proof of purchase receipt from a retailer or plumbing company that specifies the purchase date, purchase price, manufacturer and model number. Rebates are for newly purchased products only. Pre-existing products and services are not eligible. Prior to approval, an on-site inspection may be required by Hillsboro Water Department. The total rebate per item will not exceed the receipt amount. Rebates will be mailed in check form to the customer on account; rebate cannot be applied to your utility account.
Customer Information Company/Institution Own building Hillsboro Water Account # Lease building
Installation Address Mailing Address
Name of Property Type of business
Contact Name Contact Title Contact Phone Number
Price
I certify the information I have provided is true and correct, and I have purchased the products for use at the location indicated. I grant permission to Hillsboro Water Department, with notification, to enter upon the property to inspect the installation of rebate products to assure program requirements are met. I understand rebates are distributed on a first- come first-served basis until all funds are distributed, and may be discontinued at any time without notice. I have read and understand the terms and conditions of the Hillsboro Water Rebate program, and have checked Hillsboro’s website at www.hillsborowater.org for any program updates.
Signature Date Office Use Only Org-Obj-Project Date Received ______Approved By ______50054040 6004 10263 Total Washing machine rebate: Total HET rebates: Total rebate due to customer: $ $ $
CITY OF HILLSBORO UTILITIES COMMISSION Selected Operating and Financial Data JUNE 2018
The purpose of this monthly report package is to present the Commission with the following operating and financial information:
1 Monthly Water Report (fund 500) 2 Monthly Water Report (funds 502, 504, 506, 508) 3 Monthly A/R Aging Report 4 Water Production Report 5 Comparative Billing Data Summary - all customer classes 5a Chart - billings in dollars and units 6 Comparable Billing Data Summary - Residential 7 - Multi-family 8 - Commercial 9 - Industrial 10 - Public Entity 11 - Wholesale 12 - Irrigation 13 - Non-profit 14 Class Code Service Report 15 New Permits Issued
Comparative data from prior years is provided in a manner as deemed appropriate for the information being reported.
J HillsboJ.2 $) 2-Water Monthly Reports - Commissioner 6-30-2018 AVAIL BUDGET BUDGET 17/18 YTD % Used REVENUES 17/18 CHARGES FOR SERVICES C-1 RESIDENTIAL / DOMESTIC 8,969,600 8,576,709 392,891 96% C-2 COMMERCIAL 2,122,500 2,020,287 102,213 95% C-4 FIRE PROTECTION 131,700 128,167 3,533 97% C-6 SALES / PUBLIC AUTHORITES 785,000 767,027 17,973 98% C-7 SALES / OTHER WATER UTILITIES 993,500 776,267 217,233 78% C-8 MULTI-FAMILY 1,587,900 1,595,750 (7,850) 100% C-9 INDUSTRIAL 9,261,700 9,712,211 (450,511) 105% C-10 NON - PROFIT 116,800 104,717 12,083 90% C-11 IRRIGATION 1,227,800 1,441,801 (214,001) 117% BULK WATER 15,000 59,309 (44,309) 395% TOTAL CHARGES FOR SERVICES: 25,211,500 25,182,246 29,254 100%
CONNECTION FEES METER CONNECTION FEE 100,000 34,601 65,399 35% SERVICE INSTALLATION 100,000 107,805 (7,805) 108% PERMITTING FEES 4,500 1,574 2,926 35% TAGGING FEES 100,000 205,066 (105,066) 205% TOTAL CONNECTION FEES: 304,500 349,046 (44,546) 115%
OTHER DEVELOPMENT REVIEW FEE 15,000 227,513 (212,513) 1517% INTEREST ON CONTRACTS - 429 (429) 0% INTEREST 120,000 431,624 (311,624) 360% TOTAL OTHER: 135,000 659,566 (524,566) 489%
MISCELLANEOUS MISCELLANEOUS INCOME - 23,786 (23,786) 0% TRANSFER FROM GAINSHARE - - - 0% SALE OF SURPLUS PROPERTY - 10,000 (10,000) 0% BOND PROCEEDS 500,000 - 500,000 0% RECONNECT FEES 50,000 49,837 163 100% TURN-ON FEES 50,000 49,805 195 100% NSF FEES 1,000 1,609 (609) 161% TOTAL MISCELLANEOUS: 601,000 135,037 465,963 22%
TOTAL REVENUES: 26,252,000 26,325,895 (73,895) 100% AVAIL BUDGET BUDGET 17/18 YTD EXPENDED % Used EXPENDITURES 17/18 PERSONNEL SERVICES 6,347,456 5,361,037 986,419 84% MATERIALS AND SERVICES 2,938,320 2,281,624 656,696 78% CAPITAL OUTLAY 30,905,116 1,058,401 29,846,715 3% SPECIAL PAYMENTS 8,088,098 6,565,069 1,523,029 81% TRANSFERS 2,590,000 2,590,000 - 100% CONTINGENCY 725,000 - 725,000 0% TOTAL EXPENDITURES: 51,593,990 17,856,131 33,737,860 35% TOTAL REVENUES / EXPENDITURES AVAIL BUDGET BUDGET 17/18 YTD EXPENDED % USED 17/18 GRAND TOTAL REVENUES 26,252,000 26,325,895 (73,895) 100% GRAND TOTAL EXPENDITURES 51,593,990 17,856,131 33,737,860 35% NET INCOME (LOSS) (25,341,990) 8,469,765 (33,811,755) -33% BEGINNING WORKING CAPITAL 25,341,990 25,341,990 ENDING WORKING CAPITAL - 33,811,755
BEGINNING CASH BALANCE 25,974,165 ENDING CASH BALANCE 36,404,957 2‐Water Monthly Reports ‐ Commissioner 6‐30‐2018
BUDGET YTD TOTAL AVAIL BUDGET 17/18 % USED 17/18 WATER DEPRECIATION FUND REVENUES BEGINNING WORKING CAPITAL 14,931,430 ‐ 14,931,430 0% INTEREST EARNED 70,000 172,715 (102,715) 247% TRANSFER FROM WATER FUND (500) 2,000,000 2,000,000 ‐ 100% TOTAL REVENUES: 17,001,430 2,172,715 14,828,715 13%
EXPENDITURES PERSONNEL SERVICES ‐ 71,995 (71,995) 0% CAPITAL OUTLAY 3,788,000 1,995,053 1,792,947 53% CAPITAL RESERVE 13,213,430 ‐ 13,213,430 0% TOTAL EXPENSES: 17,001,430 2,067,047 14,934,383 12%
CASH AND INVESTMENT BALANCE PREVIOUS MONTH BALANCE 13,434,292 CURRENT MONTH BALANCE 15,271,816 WATER SDC FUND REVENUES BEGINNING WORKING CAPITAL 34,405,400 ‐ 34,405,400 0% INTEREST EARNED 250,000 259,369 (9,369) 104% SYSTEM DEVELOPMENT CHARGES 7,000,000 2,499,272 4,500,728 36% MISCELLANEOUS INCOME ‐ 1,565 (1,565) 0% SDC'S ‐ WHOLESALE ‐ 80,578 (80,578) 0% TOTAL REVENUES: 41,655,400 2,840,784 38,814,616 7%
EXPENDITURES PERSONNEL SERVICES ‐ 370,743 (370,743) 0% WATER RIGHT ‐ ‐ ‐ 0% CAPITAL OUTLAY & JOINT VENTURE REIMBURSEMENTS 29,487,134 17,328,232 12,158,902 59% WILLAMETTE RESERVE 393,859 ‐ 393,859 0% OTHER DEBT PRINCIPAL 2,686,200 2,686,200 ‐ 100% OTHER DEBT INTEREST 268,620 268,620 ‐ 100% CAPITAL RESERVE 8,819,587 ‐ 8,819,587 0% TOTAL EXPENSES: 41,655,400 20,653,795 21,001,605 50%
CASH AND INVESTMENT BALANCE PREVIOUS MONTH BALANCE 16,888,057 CURRENT MONTH BALANCE 15,266,522 WATER DEBT SERVICE FUND REVENUES BEGINNING WORKING CAPITAL 1,593,200 ‐ 1,593,200 0% INTEREST EARNED 7,500 13,626 (6,126) 182% TRANSFER FROM WATER FUND (500) 390,000 390,000 ‐ 100% TOTAL REVENUES: 1,990,700 403,626 1,587,074 20%
EXPENDITURES MATERIALS SERVICES AND SUPPLIES 500 425 75 85% DEBT SERVICE PAYMENT 987,550 987,550 ‐ 100% UNAPPROPRIATED FUND BALANCE 1,002,650 ‐ 1,002,650 0% TOTAL EXPENSES: 1,990,700 987,975 1,002,725 50%
CASH AND INVESTMENT BALANCE PREVIOUS MONTH BALANCE 1,021,868 527 CURRENT MONTH BALANCE 1,022,395 WATER RATE STABILIZATION FUND INTEREST 3,000 11,383 (8,383) 379% TRANSFER FROM WATER FUND (500) 125,000 125,000 ‐ 100% TOTAL REVENUES: 128,000 136,383 (8,383) 107%
CASH AND INVESTMENT BALANCE PREVIOUS MONTH BALANCE 902,091 CURRENT MONTH BALANCE 1,027,621 WATER AGING REPORT as of 06/30/2018 J Hillsb0~rE I
Category Current 1-30 31-60 61-90 91-120 Over 120 Total Due RESIDENTIAL WATER BASE 261,608.12 28,964 3,220 2,567 1,672 104,295 402,327 2,456.02 493 163 21 ‐ 295 3,427 259,152.10 28,472 3,058 2,547 1,672 104,000 398,901
RESIDENTIAL WATER USAGE 314,114.63 27,630 2,569 6,014 3,540 177,365 531,232 2,455.02 326 79 0 ‐ 408 3,268 311,659.61 27,304 2,490 6,013 3,540 176,957 527,964
MULTI-FAMILY WATER BASE 6,461.18 (2,424) 228 228 76 830 5,399
MULTI-FAMILY WATER USAGE 26,110.06 7,274 378 436 9 1,041 35,249
COMMERCIAL WATER BASE 17,320.27 1,319 1,573 388 217 7,542 28,359
COMMERCIAL WATER USAGE 45,388.26 7,084 1,482 363 303 8,026 62,648
INDUSTRIAL WATER BASE 487.26 2,748 48 - - 7 3,291
INDUSTRIAL WATER USAGE 1,083.47 35,548 52 - - - 36,684
IRRIGATION WATER BASE 8,951.88 3,169 192 - - 475 12,788
IRRIGATION WATER USAGE 75,827.13 8,815 934 - - 1,808 87,383
PUBLIC WATER BASE 3,540.95 1,448 - - - - 4,989
PUBLIC WATER USAGE 10,324.84 4,588 - - - - 14,913
NONPROFIT WATER BASE 2,353.94 147 27 - - 107 2,635 NONPROFIT WATER USAGE 5,221.96 23 24 - - 48 5,317 PRIVATE FIRE PROTECTION 3,265.08 862 122 19 18 600 4,885
METER TAMPERING FEE - 100 - 100 100 2,100 2,400
METER REMOVED FEE - - - 150 150 2,850 3,150 ACCOUNT SETUP FEE INSIDE CITY 2,280.00 600 220 91 15 3,109 6,315
ACCOUNT SETUP FEE OUTSIDE CITY 100.00 - - - - 210 310
DISCONNECT LOCKED OUTSIDE CITY ------
SHUTOFF NOTICE FEE - 4,816 3,567 834 1,093 18,298 28,610 100.00 - - - - 534 634
REPEAT SERVICE REQUEST - - - - - 75 75
DISCONNECT FEE INSIDE CITY - - 250 400 408 3,203 4,261
DISCONNECT LOCKED FEE INSIDE - 67 561 50 6 26,545 27,230
DISCONNECT FEE OUTSIDE CITY - - - - - 600 600
NSF FEE 250.00 235 75 78 50 600 1,288 INSIDE TOTAL 784,789.03 133,012 15,524 11,717 7,659 360,269 1,312,971
RESIDENTIAL WATER BASE 93.68 2,771.56 926.55 236.24 228.80 4,065.98 8,322.81
RESIDENTIAL WATER USAGE 33.66 3,275.35 714.80 126.22 92.13 14,882.87 19,125.03
MULTI-FAMILY WATER BASE ------
MULTI-FAMILY WATER USAGE ------
COMMERCIAL WATER BASE - 220.47 40.52 - - - 260.99
COMMERCIAL WATER USAGE - 191.36 58.88 - - - 250.24 WATER AGING REPORT as of 06/30/2018 ('J Hillsb0~rE I
Category Current 1-30 31-60 61-90 91-120 Over 120 Total Due
INDUSTRIAL WATER BASE - 549.75 65.55 - - - 615.30
INDUSTRIAL WATER USAGE - 4,150.44 1,508.22 - - - 5,658.66
NON-PROFIT BASE - 40.52 - - - - 40.52
NON-PROFIT USAGE - 39.12 - - - - 39.12 OUTSIDE TOTAL 127.34 11,238.57 3,314.52 362.46 320.93 18,948.85 34,312.67 I GRAND TOTAL 784,916.37 144,250.99 18,838.63 12,079.93 7,979.68 379,217.67 1,347,283.27 City of Hillsboro PRODUCTION REPORT For the month ended 6/30/2018
Water Produced Average Daily Flow (MG) Total Delivered (MG)
JWC WTP To Hillsboro and Cornelius 22.4 649.9 To Dilley and Upper System 0.4 11.7 JWC WTP Subtotal 22.8 661.6
Slow Sand Filter Plant 0.8 23.6
Total Produced 23.6 685.2
Water Delivered Hillsboro In Town 21.2 614.5
Hillsboro Upper System 0.7 21.6
Wholesale Customers
Cornelius 1.2 35.2
Gaston 0.1 4.0
LA Co-op 0.3 9.7
Total Delivered 23.6 685.1 Water Supplied to Hillsboro from Joint Water Comission WTP and SSFP for 12-month period ending June-18
900
800
700
600
500
400 Gallons
300 Million 200
100
0 17 17 17 18 18 18 18 18 18 17 17 17 17 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Jul Jan Jun Jun Oct Apr Feb Sep Dec Aug Nov Mar May JWC Water Slow Sand Treatment Plant Filter Plant
Slow Sand JWC Water Rolling Average of JWC WTP Total Supplied Month/Year Filter Plant Treatment Plant Production (MG) (MG) (MG) used in JWC Water Allocations (MG) Jun-17 629.5 12.5 617.0 543.9 Jul-17 780.7 13.3 767.4 552.6 Aug-17 817.1 13.2 803.9 564.1 Sep-17 622.8 11.8 611.0 547.4 Oct-17 524.9 11.0 514.0 543.3 Nov-17 474.5 10.7 463.8 542.5 Dec-17 444.3 12.0 432.3 541.5 Jan-18 508.8 11.1 497.7 545.2 Feb-18 445.2 16.1 429.1 538.5 Mar-18 468.9 15.9 453.0 539.7 Apr-18 506.8 21.3 485.4 542.4 May-18 623.4 16.5 606.9 556.6 Jun-18 685.2 23.6 661.6 564.8 CITY OF HILLSBORO Utilities Commission Comparative Billing Data
Residential 2014-15 2015-16 2016-17 2017-18 CUSTOMER Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % BILLINGS Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change JULY ccf (1 ccf = 748 gal ) 234,527 I 7.8% I 234,527 I 7.8% 274,044 I 16.8% I 274,044 I 16.8% 245,439 I -10.4% I 245,439 I -10.4% 233,321 I -4.9% I 233,321 I -4.9% BILLINGS $ 721,296 I 13.8% I 721,296 I 13.8% $ 896,407 I 24.3% I 896,407 I 24.3% $ 870,448 I -2.9% I 870,448 I -2.9% $ 915,468 I 5.2% I 915,468 I 5.2% AUGUST ccf (1 ccf = 748 gal ) 232,645 I 0.5% I 467,172 I 4.0% 265,486 I 14.1% I 539,530 I 15.5% 217,199 I -18.2% I 462,638 I -14.3% 225,571 I 3.9% I 458,892 I -0.8% BILLINGS $ 716,509 I 7.7% I 1,437,805 I 10.7% $ 860,612 I 20.1% I 1,757,019 I 22.2% $ 758,678 I -11.8% I 1,629,126 I -7.3% $ 858,029 I 13.1% I 1,773,497 I 8.9% SEPTEMBER ccf (1 ccf = 748 gal ) 280,773 I 1.7% I 747,945 I 3.2% 262,570 I -6.5% I 802,100 I 7.2% 269,095 I 2.5% I 731,733 I -8.8% 296,298 I 10.1% I 755,190 I 3.2% BILLINGS $ 860,994 I 8.7% I 2,298,799 I 9.9% $ 867,458 I 0.8% I 2,624,477 I 14.2% $ 947,132 I 9.2% I 2,576,258 I -1.8% $ 1,121,770 I 18.4% I 2,895,268 I 12.4% OCTOBER ccf (1 ccf = 748 gal ) 189,864 I 20.4% I 937,809 I 6.2% 170,986 I -9.9% I 973,086 I 3.8% 174,714 I 2.2% I 906,447 I -6.8% 225,548 I 29.1% I 980,738 I 8.2% BILLINGS $ 675,212 I 37.3% I 2,974,011 I 15.1% $ 603,227 I -10.7% I 3,227,704 I 8.5% $ 648,528 I 7.5% I 3,224,787 I -0.1% $ 911,051 I 40.5% I 3,806,319 I 18.0% NOVEMBER ccf (1 ccf = 748 gal ) 165,646 I 17.1% I 1,103,455 I 7.8% 153,212 I -7.5% I 1,126,298 I 2.1% 148,454 I -3.1% I 1,054,901 I -6.3% 129,269 I -12.9% I 1,110,007 I 5.2% BILLINGS $ 539,661 I 4.1% I 3,513,672 I 13.3% $ 599,978 I 11.2% I 3,827,682 I 8.9% $ 668,073 I 11.3% I 3,892,860 I 1.7% $ 635,342 I -4.9% I 4,441,661 I 14.1% DECEMBER ccf (1 ccf = 748 gal ) 128,137 I 7.0% I 1,231,592 I 7.7% 134,595 I 5.0% I 1,260,893 I 2.4% 115,855 I -13.9% I 1,170,756 I -7.1% 140,725 I 21.5% I 1,250,732 I 6.8% BILLINGS $ 500,023 I 12.9% I 4,013,695 I 13.2% $ 563,525 I 12.7% I 4,391,207 I 9.4% $ 542,542 I -3.7% I 4,435,402 I 1.0% $ 729,377 I 34.4% I 5,171,037 I 16.6% JANUARY ccf (1 ccf = 748 gal ) 152,940 I -0.8% I 1,384,532 I 6.7% 154,106 I 0.8% I 1,414,999 I 2.2% 155,836 I 1.1% I 1,326,592 I -6.2% 125,267 I -19.6% I 1,375,999 I 3.7% BILLINGS $ 588,623 I 6.3% I 4,602,318 I 12.3% $ 632,591 I 7.5% I 5,023,797 I 9.2% $ 703,027 I 11.1% I 5,138,428 I 2.3% $ 640,282 I -8.9% I 5,811,319 I 13.1% FEBRUARY ccf (1 ccf = 748 gal ) 122,585 I -2.2% I 1,507,117 I 5.9% 120,271 I -1.9% I 1,535,270 I 1.9% 117,284 I -2.5% I 1,443,876 I -6.0% 142,461 I 21.5% I 1,518,460 I 5.2% BILLINGS $ 444,513 I -6.8% I 5,046,831 I 10.3% $ 499,595 I 12.4% I 5,523,392 I 9.4% $ 542,420 I 8.6% I 5,680,849 I 2.9% $ 734,845 I 35.5% I 6,546,164 I 15.2% MARCH ccf (1 ccf = 748 gal ) 135,908 I -4.0% I 1,643,025 I 5.0% 136,777 I 0.6% I 1,672,047 I 1.8% 134,520 I -1.7% I 1,578,396 I -5.6% 114,151 I -15.1% I 1,632,611 I 3.4% BILLINGS $ 550,280 I 8.3% I 5,597,110 I 10.1% $ 590,014 I 7.2% I 6,113,406 I 9.2% $ 657,127 I 11.4% I 6,337,976 I 3.7% $ 612,250 I -6.8% I 7,158,414 I 12.9% APRIL ccf (1 ccf = 748 gal ) 116,622 I 2.4% I 1,759,647 I 4.8% 123,196 I 5.6% I 1,795,243 I 2.0% 119,669 I -2.9% I 1,698,065 I -5.4% 147,315 I 23.1% I 1,779,926 I 4.8% BILLINGS $ 462,993 I 8.1% I 6,060,104 I 9.9% $ 510,012 I 10.2% I 6,623,418 I 9.3% $ 545,811 I 7.0% I 6,883,787 I 3.9% $ 766,581 I 40.4% I 7,924,995 I 15.1% MAY ccf (1 ccf = 748 gal ) 158,912 I 8.5% I 1,918,559 I 5.1% 167,247 I 5.2% I 1,962,490 I 2.3% 152,593 I -8.8% I 1,850,658 I -5.7% 130,477 I -14.5% I 1,910,403 I 3.2% BILLINGS $ 604,476 I 11.9% I 6,664,580 I 10.1% $ 661,166 I 9.4% I 7,284,584 I 9.3% $ 699,871 I 5.9% I 7,583,658 I 4.1% $ 659,466 I -5.8% I 8,584,461 I 13.2% JUNE ccf (1 ccf = 748 gal ) 155,106 I 4.4% I 2,073,665 I 5.1% 162,082 I 4.5% I 2,124,572 I 2.5% 136,441 I -15.8% I 1,987,099 I -6.5% 203,537 I 49.2% I 2,113,940 I 6.4% BILLINGS $ 550,366 I 5.3% I 7,214,946 I 9.7% $ 601,394 I 9.3% I 7,885,977 I 9.3% $ 576,675 I -4.1% I 8,160,333 I 3.5% $ 909,326 I 57.7% I 9,493,787 I 16.3% CITY OF HILLSBORO Utilities Commission Comparative Billing Data
Multifamily 2014-15 2015-16 2016-17 2017-18 CUSTOMER Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % BILLINGS Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change JULY ccf (1 ccf = 748 gal ) 55,571 I 16.1% I 55,571 I 16.1% 62,325 I 12.2% I 62,325 I 12.2% 63,036 I 1.1% I 63,036 I 1.1% 55,299 I -12.3% I 55,299 I -12.3% BILLINGS $ 113,118 I 15.5% I 113,118 I 15.5% $ 133,413 I 17.9% I 133,413 I 17.9% $ 143,525 I 7.6% I 143,525 I 7.6% $ 140,365 I -2.2% I 140,365 I -2.2% AUGUST ccf (1 ccf = 748 gal ) 68,078 I 2.7% I 123,649 I 8.3% 76,051 I 11.7% I 138,376 I 11.9% 63,608 I -16.4% I 126,644 I -8.5% 66,958 I 5.3% I 122,257 I -3.5% BILLINGS $ 135,858 I 4.3% I $ 248,976 I 9.1% $ 160,002 I 17.8% I $ 293,415 I 17.8% $ 145,927 I -8.8% I $ 289,452 I -1.4% $ 166,386 I 14.0% I $ 306,751 I 6.0% SEPTEMBER ccf (1 ccf = 748 gal ) 63,371_j_ 4.2%_j_ 187,020 _j_ 6.9% 64,315_j_ 1.5%_j_ 202,691 _j_ 8.4% 67,364_j_ 4.7%_j_ 194,008 _j_ -4.3% 72,625_j_ 7.8%_j_ 194,882 _j_ 0.5% BILLINGS $ 127,223 5.9% $ 376,199 8.0% $ 136,687 7.4% $ 430,102 14.3% $ 152,202 11.4% $ 441,654 2.7% $ 176,717 16.1% $ 483,467 9.5% OCTOBER ccf (1 ccf = 748 gal ) 60,950 I 24.7% I 247,970 I 10.8% 55,149 I -9.5% I 257,840 I 4.0% 55,891 I 1.3% I 249,899 I -3.1% 65,231 I 16.7% I 260,113 I 4.1% BILLINGS $ 125,140 I 25.2% I $ 501,339 I 11.8% $ 122,134 I -2.4% I $ 552,236 I 10.2% $ 132,123 I 8.2% I $ 573,777 I 3.9% $ 166,156 I 25.8% I $ 649,623 I 13.2% NOVEMBER ccf (1 ccf = 748 gal ) 47,385 I 15.1% I 295,355 I 11.4% 45,701 I -3.6% I 303,541 I 2.8% 45,377 I -0.7% I 295,276 I -2.7% 45,430 I 0.1% I 305,543 I 3.5% BILLINGS $ 104,611 I 19.2% I $ 605,949 I 13.0% $ 108,455 I 3.7% I $ 660,691 I 9.0% $ 117,861 I 8.7% I $ 691,638 I 4.7% $ 128,312 I 8.9% I $ 777,935 I 12.5% DECEMBER ccf (1 ccf = 748 gal ) 40,881 I 3.7% I 336,236 I 10.4% 41,847 I 2.4% I 345,388 I 2.7% 42,765 I 2.2% I 338,041 I -2.1% 49,205 I 15.1% I 354,748 I 4.9% BILLINGS $ 95,343 I 12.6% I $ 701,292 I 13.0% $ 103,226 I 8.3% I $ 763,917 I 8.9% $ 115,283 I 11.7% I $ 806,920 I 5.6% $ 142,038 I 23.2% I $ 919,973 I 14.0% JANUARY ccf (1 ccf = 748 gal ) 44,769 I 11.1% I 381,005 I 10.5% 46,081 I 2.9% I 391,469 I 2.7% 43,176 I -6.3% I 381,217 I -2.6% 41,157 I -4.7% I 395,905 I 3.9% BILLINGS $ 101,645 I 18.1% I $ 802,937 I 13.6% $ 110,510 I 8.7% I $ 874,427 I 8.9% $ 115,014 I 4.1% I $ 921,935 I 5.4% $ 120,940 I 5.2% I $ 1,040,912 I 12.9% FEBRUARY ccf (1 ccf = 748 gal ) 44,587 I 6.7% I 425,592 I 10.1% 43,601 I -2.2% I 435,070 I 2.2% 45,582 I 4.5% I 426,799 I -1.9% 48,112 I 5.6% I 444,017 I 4.0% BILLINGS $ 102,208 I 12.0% I $ 905,145 I 13.4% $ 106,499 I 4.2% I $ 980,927 I 8.4% $ 121,305 I 13.9% I $ 1,043,240 I 6.4% $ 142,784 I 17.7% I $ 1,183,696 I 13.5% MARCH ccf (1 ccf = 748 gal ) 39,117 I 6.1% I 464,709 I 9.8% 39,501 I 1.0% I 474,571 I 2.1% 40,296 I 2.0% I 467,095 I -1.6% 37,666 I -6.5% I 481,683 I 3.1% BILLINGS $ 91,241 I 12.1% I $ 996,386 I 13.3% $ 97,806 I 7.2% I $ 1,078,733 I 8.3% $ 108,761 I 11.2% I $ 1,152,001 I 6.8% $ 116,045 I 6.7% I $ 1,299,742 I 12.8% APRIL ccf (1 ccf = 748 gal ) 46,000 I 19.1% I 510,709 I 10.5% 46,940 I 2.0% I 521,511 I 2.1% 46,117 I -1.8% I 513,212 I -1.6% 52,427 I 13.7% I 534,110 I 4.1% BILLINGS $ 104,728 I 22.7% I $ 1,101,114 I 14.1% $ 113,282 I 8.2% I $ 1,192,014 I 8.3% $ 133,692 I 18.0% I $ 1,285,693 I 7.9% $ 155,434 I 16.3% I $ 1,455,176 I 13.2% MAY ccf (1 ccf = 748 gal ) 42,425 9.0% 553,134 10.4% 41,771 -1.5% 563,282 1.8% 41,730 -0.1% 554,942 -1.5% 47,551 13.9% 581,661 4.8% BILLINGS $ 97,240i 14.6% i $ 1,198,354 i 14.2% $ 102,868i 5.8% i $ 1,294,882 i 8.1% $ 112,440i 9.3% i $ 1,398,133 i 8.0% $ 143,635i 27.7% i $ 1,598,811 i 14.4% JUNE ccf (1 ccf = 748 gal ) 50,616 I 6.9% I 603,750 I 10.1% 50,825 I 0.4% I 614,107 I 1.7% 55,167 I 8.5% I 610,109 I -0.7% 58,659 I 6.3% I 640,320 I 5.0% BILLINGS $ 113,166 I 12.9% I $ 1,311,520 I 14.1% $ 121,637 I 7.5% I $ 1,416,519 I 8.0% $ 142,176 I 16.9% I $ 1,540,309 I 8.7% $ 163,424 I 14.9% I $ 1,762,235 I 14.4%
W:\Water Commission\Utilities Commission\2018\Financial Report\8-August (June 2018 Info)\5-Water Sales History - 2017-18 CITY OF HILLSBORO Utilities Commission Comparative Billing Data
Commercial 2014-15 2015-16 2016-17 2017-18 CUSTOMER Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % BILLINGS Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change JULY ccf (1 ccf = 748 gal ) 61,205 I 3.6% I 61,205 I 3.6% 73,756 I 20.5% I 73,756 I 20.5% 70,034 I -5.0% I 70,034 I -5.0% 60,776 I -13.2% I 60,776 I -13.2% BILLINGS $ 172,507 I 11.3% I 172,507 I 11.3% $ 223,256 I 29.4% I 223,256 I 29.4% $ 223,132 I -0.1% I 223,132 I -0.1% $ 214,134 I -4.0% I 214,134 I -4.0% AUGUST ccf (1 ccf = 748 gal ) 58,060 I 4.7% I 119,265 I 4.1% 61,536 I 6.0% I 135,292 I 13.4% 53,435 I -13.2% I 123,469 I -8.7% 56,366 I 5.5% I 117,142 I -5.1% BILLINGS $ 168,913 I 13.2% I 341,421 I 12.2% $ 193,721 I 14.7% I 416,977 I 22.1% $ 182,902 I -5.6% I 406,034 I -2.6% $ 207,238 I 13.3% I 421,372 I 3.8% SEPTEMBER ccf (1 ccf = 748 gal ) 78,854 I -0.5% I 198,119 I 2.3% 80,111 I 1.6% I 215,403 I 8.7% 78,852 I -1.6% I 202,321 I -6.1% 90,519 I 14.8% I 207,661 I 2.6% BILLINGS $ 217,624 I 8.8% I 559,044 I 10.9% $ 238,771 I 9.7% I 655,748 I 17.3% $ 248,476 I 4.1% I 654,510 I -0.2% $ 306,570 I 23.4% I 727,941 I 11.2% OCTOBER ccf (1 ccf = 748 gal ) 53,329 I 22.6% I 251,448 I 6.0% 48,741 I -8.6% I 264,144 I 5.0% 48,612 I -0.3% I 250,933 I -5.0% 56,876 I 17.0% I 264,537 I 5.4% BILLINGS $ 157,046 I 28.5% I 716,090 I 14.3% $ 160,424 I 2.2% I 816,172 I 14.0% $ 166,879 I 4.0% I 821,389 I 0.6% $ 210,446 I 26.1% I 938,387 I 14.2% NOVEMBER ccf (1 ccf = 748 gal ) 48,045 I 31.3% I 299,493 I 9.4% 47,587 I -1.0% I 311,731 I 4.1% 40,272 I -15.4% I 291,205 I -6.6% 44,513 I 10.5% I 309,050 I 6.1% BILLINGS $ 149,113 I 36.4% I 865,203 I 17.6% $ 156,974 I 5.3% I 973,147 I 12.5% $ 147,332 I -6.1% I 968,720 I -0.5% $ 175,962 I 19.4% I 1,114,350 I 15.0% DECEMBER ccf (1 ccf = 748 gal ) 29,086 I -3.7% I 328,579 I 8.1% 31,095 I 6.9% I 342,826 I 4.3% 30,602 I -1.6% I 321,807 I -6.1% 32,964 I 7.7% I 342,014 I 6.3% BILLINGS $ 106,486 I 5.9% I 971,689 I 16.2% $ 120,811 I 13.5% I 1,093,958 I 12.6% $ 129,892 I 7.5% I 1,098,612 I 0.4% $ 151,454 I 16.6% I 1,265,804 I 15.2% JANUARY ccf (1 ccf = 748 gal ) 36,613 I 5.0% I 365,192 I 7.7% 34,282 I -6.4% I 377,108 I 3.3% 32,538 I -5.1% I 354,345 I -6.0% 34,122 I 4.9% I 376,136 I 6.1% BILLINGS $ 122,776 I 12.9% I 1,094,465 I 15.8% $ 123,433 I 0.5% I 1,217,390 I 11.2% $ 129,984 I 5.3% I 1,228,596 I 0.9% $ 143,187 I 10.2% I 1,408,991 I 14.7% FEBRUARY ccf (1 ccf = 748 gal ) 32,242 I 4.6% I 397,434 I 7.5% 31,025 I -3.8% I 408,133 I 2.7% 32,426 I 4.5% I 386,771 I -5.2% 33,025 I 1.8% I 409,161 I 5.8% BILLINGS $ 115,754 I 15.9% I 1,210,220 I 15.8% $ 119,521 I 3.3% I 1,336,911 I 10.5% $ 139,684 I 16.9% I 1,368,280 I 2.3% $ 151,536 I 8.5% I 1,560,527 I 14.1% MARCH ccf (1 ccf = 748 gal ) 33,278 I 13.7% I 430,712 I 7.9% 32,184 I -3.3% I 440,317 I 2.2% 32,174 I 0.0% I 418,945 I -4.9% 32,218 I 0.1% I 441,379 I 5.4% BILLINGS $ 114,771 I 19.6% I 1,324,990 I 16.2% $ 117,343 I 2.2% I 1,454,254 I 9.8% $ 119,381 I 1.7% I 1,487,661 I 2.3% $ 140,909 I 18.0% I 1,701,436 I 14.4% APRIL ccf (1 ccf = 748 gal ) 33,324 I 17.7% I 464,036 I 8.6% 33,089 I -0.7% I 473,406 I 2.0% 32,310 I -2.4% I 451,255 I -4.7% 37,731 I 16.8% I 479,110 I 6.2% BILLINGS $ 118,226 I 22.7% I 1,443,216 I 16.7% $ 125,164 I 5.9% I 1,579,418 I 9.4% $ 134,872 I 7.8% I 1,622,533 I 2.7% $ 167,322 I 24.1% I 1,868,759 I 15.2% MAY ccf (1 ccf = 748 gal ) 39,041 I 18.1% I 503,077 I 9.3% 38,343 I -1.8% I 511,749 I 1.7% 34,963 I -8.8% I 486,218 I -5.0% 38,387 I 9.8% I 517,497 I 6.4% BILLINGS $ 130,272 I 24.8% I 1,573,488 I 17.3% $ 133,418 I 2.4% I 1,712,836 I 8.9% $ 137,846 I 3.3% I 1,760,380 I 2.8% $ 160,980 I 16.8% I 2,029,738 I 15.3% JUNE ccf (1 ccf = 748 gal ) 41,337 I 10.6% I 544,414 I 9.4% 44,000 I 6.4% I 555,749 I 2.1% 39,178 I -11.0% I 525,396 I -5.5% 49,385 I 26.1% I 566,882 I 7.9% BILLINGS $ 140,513 I 19.0% I 1,714,000 I 17.4% $ 154,406 I 9.9% I 1,867,242 I 8.9% $ 153,909 I -0.3% I 1,914,288 I 2.5% $ 193,781 I 25.9% I 2,223,519 I 16.2% CITY OF HILLSBORO Utilities Commission Comparative Billing Data
INDUSTRIAL 2014-15 2015-16 2016-17 2017-18 CUSTOMER Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % BILLINGS Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change JULY ccf (1 ccf = 748 gal ) 310,553 I 23.7% I 310,553 I 23.7% 407,161 I 31.1% I 407,161 I 31.1% 387,550 I -4.8% I 387,550 I -4.8% 330,244 I -14.8% I 330,244 I -14.8% BILLINGS $ 617,108 I 30.0% I 617,108 I 30.0% $ 842,830 I 36.6% I 842,830 I 36.6% $ 854,367 I 1.4% I 854,367 I 1.4% $ 802,209 I -6.1% I 802,209 I -6.1% AUGUST ccf (1 ccf = 748 gal ) 351,463 I 13.7% I 662,016 I 18.2% 399,749 I 13.7% I 806,910 I 21.9% 330,087 I -17.4% I 717,637 I -11.1% 362,304 I 9.8% I 692,548 I -3.5% BILLINGS $ 685,846 I 20.5% I 1,302,953 I 24.8% $ 821,684 I 19.8% I 1,664,514 I 27.7% $ 726,307 I -11.6% I 1,580,674 I -5.0% $ 865,933 I 19.2% I 1,668,142 I 5.5% SEPTEMBER ccf (1 ccf = 748 gal ) 340,824 I 6.7% I 1,002,840 I 14.0% 370,426 I 8.7% I 1,177,336 I 17.4% 416,516 I 12.4% I 1,134,153 I -3.7% 416,037 I -0.1% I 1,108,585 I -2.3% BILLINGS $ 673,135 I 13.0% I 1,976,088 I 20.5% $ 772,017 I 14.7% I 2,436,531 I 23.3% $ 915,079 I 18.5% I 2,495,753 I 2.4% $ 998,166 I 9.1% I 2,666,308 I 6.8% OCTOBER ccf (1 ccf = 748 gal ) 354,591 I 26.3% I 1,357,431 I 17.0% 343,644 I -3.1% I 1,520,980 I 12.0% 327,013 I -4.8% I 1,461,166 I -3.9% 350,574 I 7.2% I 1,459,159 I -0.1% BILLINGS $ 691,338 I 32.7% I 2,667,426 I 23.5% $ 712,025 I 3.0% I 3,148,556 I 18.0% $ 720,454 I 1.2% I 3,216,207 I 2.1% $ 840,506 I 16.7% I 3,506,814 I 9.0% NOVEMBER ccf (1 ccf = 748 gal ) 310,428 I 4.5% I 1,667,859 I 14.4% 306,180 I -1.4% I 1,827,160 I 9.6% 318,901 I 4.2% I 1,780,067 I -2.6% 343,476 I 7.7% I 1,802,635 I 1.3% BILLINGS $ 651,403 I 10.7% I 3,318,829 I 20.7% $ 682,590 I 4.8% I 3,831,146 I 15.4% $ 773,183 I 13.3% I 3,989,390 I 4.1% $ 915,371 I 18.4% I 4,422,185 I 10.8% DECEMBER ccf (1 ccf = 748 gal ) 259,206 I 3.5% I 1,927,065 I 12.8% 259,696 I 0.2% I 2,086,856 I 8.3% 321,555 I 23.8% I 2,101,622 I 0.7% 318,297 I -1.0% I 2,120,932 I 0.9% BILLINGS $ 544,302 I 9.3% I 3,863,130 I 19.0% $ 579,857 I 6.5% I 4,411,003 I 14.2% $ 773,251 I 33.4% I 4,762,641 I 8.0% $ 850,573 I 10.0% I 5,272,758 I 10.7% JANUARY ccf (1 ccf = 748 gal ) 331,449 I 8.8% I 2,258,514 I 12.2% 342,523 I 3.3% I 2,429,379 I 7.6% 307,676 I -10.2% I 2,409,298 I -0.8% 294,765 I -4.2% I 2,415,697 I 0.3% BILLINGS $ 694,168 I 14.6% I 4,557,299 I 18.3% $ 760,720 I 9.6% I 5,171,723 I 13.5% $ 750,697 I -1.3% I 5,513,337 I 6.6% $ 800,853 I 6.7% I 6,073,610 I 10.2% FEBRUARY ccf (1 ccf = 748 gal ) 287,283 I 5.1% I 2,545,797 I 11.4% 273,736 I -4.7% I 2,703,115 I 6.2% 327,122 I 19.5% I 2,736,420 I 1.2% 345,903 I 5.7% I 2,761,600 I 0.9% BILLINGS $ 599,825 I 11.0% I 5,157,124 I 17.4% $ 608,736 I 1.5% I 5,780,458 I 12.1% $ 779,058 I 28.0% I 6,292,396 I 8.9% $ 919,741 I 18.1% I 6,993,351 I 11.1% MARCH ccf (1 ccf = 748 gal ) 269,767 I 12.1% I 2,815,564 I 11.4% 272,292 I 0.9% I 2,975,407 I 5.7% 275,648 I 1.2% I 3,012,068 I 1.2% 326,707 I 18.5% I 3,088,307 I 2.5% BILLINGS $ 573,101 I 17.7% I 5,730,225 I 17.4% $ 614,193 I 7.2% I 6,394,651 I 11.6% $ 677,880 I 10.4% I 6,970,276 I 9.0% $ 881,687 I 30.1% I 7,875,038 I 13.0% APRIL ccf (1 ccf = 748 gal ) 331,438 I 31.6% I 3,147,002 I 13.3% 321,341 I -3.0% I 3,296,748 I 4.8% 308,420 I -4.0% I 3,320,488 I 0.7% 326,214 I 5.8% I 3,414,521 I 2.8% BILLINGS $ 686,410 I 37.2% I 6,416,635 I 19.3% $ 708,059 I 3.2% I 7,102,710 I 10.7% $ 749,994 I 5.9% I 7,720,271 I 8.7% $ 870,901 I 16.1% I 8,745,939 I 13.3% MAY ccf (1 ccf = 748 gal ) 315,358 I 6.8% I 3,462,360 I 12.6% 299,734 I -5.0% I 3,596,482 I 3.9% 292,051 I -2.6% I 3,612,539 I 0.4% 323,631 I 10.8% I 3,738,152 I 3.5% BILLINGS $ 663,381 I 12.6% I 7,080,015 I 18.6% $ 657,241 I -0.9% I 7,759,951 I 9.6% $ 715,067 I 8.8% I 8,435,338 I 8.7% $ 874,303 I 22.3% I 9,620,242 I 14.0% JUNE ccf (1 ccf = 748 gal ) 336,738 I 13.9% I 3,799,098 I 12.8% 301,146 I -10.6% I 3,897,628 I 2.6% 363,376 I 20.7% I 3,975,915 I 2.0% 402,645 I 10.8% I 4,140,797 I 4.1% BILLINGS $ 696,895 I 19.8% I 7,776,910 I 18.7% $ 666,289 I -4.4% I 8,426,240 I 8.3% $ 868,213 I 30.3% I 9,303,551 I 10.4% $ 1,064,081 I 22.6% I 10,684,323 I 14.8%
W:\Water Commission\Utilities Commission\2018\Financial Report\8-August (June 2018 Info)\5-Water Sales History - 2017-18 CITY OF HILLSBORO Utilities Commission Comparative Billing Data
Public Entity 2014-15 2015-16 2016-17 2017-18 CUSTOMER Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % BILLINGS Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change JULY ccf (1 ccf = 748 gal ) 25,634 I 14.4% I 25,634 I 14.4% 36,269 I 41.5% I 36,269 I 41.5% 29,256 I -19.3% I 29,256 I -19.3% 23,347 I -20.2% I 23,347 I -20.2% BILLINGS $ 72,824 I 23.4% I 72,824 I 23.4% $ 109,556 I 50.4% I 109,556 I 50.4% $ 96,203 I -12.2% I 96,203 I -12.2% $ 85,101 I -11.5% I 85,101 I -11.5% AUGUST ccf (1 ccf = 748 gal ) 38,023 I 2.4% I 63,657 I 6.9% 45,068 I 18.5% I 81,337 I 27.8% 33,738 I -25.1% I 62,994 I -22.6% 35,795 I 6.1% I 59,142 I -6.1% BILLINGS $ 105,084 I 13.5% I 177,908 I 17.3% $ 134,879 I 28.4% I 244,435 I 37.4% $ 109,735 I -18.6% I 205,938 I -15.7% $ 127,177 I 15.9% I 212,278 I 3.1% SEPTEMBER ccf (1 ccf = 748 gal ) 41,777 I 14.3% I 105,434 I 9.7% 36,492 I -12.7% I 117,829 I 11.8% 38,948 I 6.7% I 101,942 I -13.5% 43,071 I 10.6% I 102,213 I 0.3% BILLINGS $ 113,815 I 24.6% I 291,723 I 20.1% $ 110,455 I -3.0% I 354,890 I 21.7% $ 124,758 I 12.9% I 330,696 I -6.8% $ 152,737 I 22.4% I 365,015 I 10.4% OCTOBER ccf (1 ccf = 748 gal ) 27,330 I 104.7% I 132,764 I 21.3% 19,613 I -28.2% I 137,442 I 3.5% 21,882 I 11.6% I 123,824 I -9.9% 25,541 I 16.7% I 127,754 I 3.2% BILLINGS $ 78,595 I 100.6% I 370,318 I 31.2% $ 64,768 I -17.6% I 419,658 I 13.3% $ 75,258 I 16.2% I 405,954 I -3.3% $ 95,084 I 26.3% I 460,099 I 13.3% NOVEMBER ccf (1 ccf = 748 gal ) 14,914 I 16.2% I 147,678 I 20.8% 16,235 I 8.9% I 153,677 I 4.1% 13,028 I -19.8% I 136,852 I -10.9% 11,111 I -14.7% I 138,865 I 1.5% BILLINGS $ 49,509 I 24.2% I 419,826 I 30.4% $ 56,736 I 14.6% I 476,394 I 13.5% $ 51,107 I -9.9% I 457,061 I -4.1% $ 51,293 I 0.4% I 511,392 I 11.9% DECEMBER ccf (1 ccf = 748 gal ) 7,626 I 10.4% I 155,304 I 20.2% 9,177 I 20.3% I 162,854 I 4.9% 10,118 I 10.3% I 146,970 I -9.8% 7,883 I -22.1% I 146,748 I -0.2% BILLINGS $ 31,580 I 17.7% I 451,406 I 29.4% $ 37,481 I 18.7% I 513,875 I 13.8% $ 43,994 I 17.4% I 501,055 I -2.5% $ 42,572 I -3.2% I 553,964 I 10.6% JANUARY ccf (1 ccf = 748 gal ) 10,107 I -12.4% I 165,411 I 17.5% 10,973 I 8.6% I 173,827 I 5.1% 8,344 I -24.0% I 155,314 I -10.7% 9,093 I 9.0% I 155,841 I 0.3% BILLINGS $ 37,250 I -0.9% I 488,656 I 26.5% $ 42,620 I 14.4% I 556,495 I 13.9% $ 38,229 I -10.3% I 539,284 I -3.1% $ 44,829 I 17.3% I 598,794 I 11.0% FEBRUARY ccf (1 ccf = 748 gal ) 7,185 I -6.4% I 172,596 I 16.3% 7,625 I 6.1% I 181,452 I 5.1% 10,564 I 38.5% I 165,878 I -8.6% 7,320 I -30.7% I 163,161 I -1.6% BILLINGS $ 29,920 I 26.0% I 518,576 I 26.4% $ 33,038 I 10.4% I 589,533 I 13.7% $ 45,884 I 38.9% I 585,169 I -0.7% $ 40,644 I -11.4% I 639,438 I 9.3% MARCH ccf (1 ccf = 748 gal ) 9,130 I -16.1% I 181,726 I 14.1% 10,365 I 13.5% I 191,817 I 5.6% 6,050 I -41.6% I 171,928 I -10.4% 8,473 I 40.0% I 171,634 I -0.2% BILLINGS $ 34,600 I -4.9% I 553,176 I 23.9% $ 40,463 I 16.9% I 629,997 I 13.9% $ 33,504 I -17.2% I 618,672 I -1.8% $ 43,190 I 28.9% I 682,628 I 10.3% APRIL ccf (1 ccf = 748 gal ) 8,150 I 7.1% I 189,876 I 13.8% 9,167 I 12.5% I 200,984 I 5.9% 8,807 I -3.9% I 180,735 I -10.1% 8,631 I -2.0% I 180,265 I -0.3% BILLINGS $ 32,307 I 14.5% I 585,483 I 23.3% $ 37,257 I 15.3% I 667,254 I 14.0% $ 39,603 I 6.3% I 658,276 I -1.3% $ 45,325 I 14.4% I 727,953 I 10.6% MAY ccf (1 ccf = 748 gal ) 10,447 I -0.1% I 200,323 I 13.0% 11,582 I 10.9% I 212,566 I 6.1% 10,527 I -9.1% I 191,262 I -10.0% 8,185 I -22.2% I 188,450 I -1.5% BILLINGS $ 37,976 I 9.1% I 623,459 I 22.4% $ 43,537 I 14.6% I 710,791 I 14.0% $ 44,230 I 1.6% I 702,506 I -1.2% $ 40,970 I -7.4% I 768,923 I 9.5% JUNE ccf (1 ccf = 748 gal ) 17,986 I 43.8% I 218,309 I 15.0% 15,037 I -16.4% I 227,603 I 4.3% 11,281 I -25.0% I 202,543 I -11.0% 18,810 I 66.7% I 207,260 I 2.3% BILLINGS $ 59,518 I 48.2% I 682,977 I 24.2% $ 53,898 I -9.4% I 764,688 I 12.0% $ 47,800 I -11.3% I 750,306 I -1.9% $ 79,735 I 66.8% I 848,658 I 13.1% CITY OF HILLSBORO Utilities Commission Comparative Billing Data
Wholesale 2014-15 2015-16 2016-17 2017-18 CUSTOMER Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % BILLINGS Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change JULY ccf (1 ccf = 748 gal ) 70,360 I 18.3% I 70,360 I 18.3% 77,664 I 10.4% I 77,664 I 10.4% 69,296 I -10.8% I 69,296 I -10.8% 63,055 I -9.0% I 63,055 I -9.0% BILLINGS $ 94,986 I -0.2% I 94,986 I -0.2% $ 105,258 I 10.8% I 105,258 I 10.8% $ 95,339 I -9.4% I 95,339 I -9.4% $ 86,726 I -9.0% I 86,726 I -9.0% AUGUST ccf (1 ccf = 748 gal ) 83,292 I -2.1% I 153,652 I 6.3% 82,443 I -1.0% I 160,107 I 4.2% 71,627 I -13.1% I 140,923 I -12.0% 79,571 I 11.1% I 142,626 I 1.2% BILLINGS $ 112,444 I -17.4% I 207,430 I -10.3% $ 111,756 I -0.6% I 217,014 I 4.6% $ 105,815 I -5.3% I 201,154 I -7.3% $ 109,457 I 3.4% I 196,182 I -2.5% SEPTEMBER ccf (1 ccf = 748 gal ) 75,732 I 4.3% I 229,384 I 5.6% 76,476 I 1.0% I 236,583 I 3.1% 88,735 I 16.0% I 229,658 I -2.9% 82,665 I -6.8% I 225,291 I -1.9% BILLINGS $ 102,238 I -12.0% I 309,668 I -10.9% $ 103,648 I 1.4% I 320,661 I 3.5% $ 122,088 I 17.8% I 323,242 I 0.8% $ 113,723 I -6.9% I 309,905 I -4.1% OCTOBER ccf (1 ccf = 748 gal ) 70,256 I 18.3% I 299,640 I 8.3% 60,963 I -13.2% I 297,546 I -0.7% 61,683 I 1.2% I 291,341 I -2.1% 61,895 I 0.3% I 287,186 I -1.4% BILLINGS $ 94,846 I -0.2% I 404,514 I -8.6% $ 82,611 I -12.9% I 403,272 I -0.3% $ 84,856 I 2.7% I 408,098 I 1.2% $ 85,161 I 0.4% I 395,066 I -3.2% NOVEMBER ccf (1 ccf = 748 gal ) 48,784 I -13.3% I 348,424 I 4.7% 52,953 I 8.5% I 350,499 I 0.6% 53,474 I 1.0% I 344,815 I -1.6% 53,367 I -0.2% I 340,553 I -1.2% BILLINGS $ 66,174 I -13.8% I 470,688 I -9.4% $ 72,795 I 10.0% I 476,067 I 1.1% $ 73,553 I 1.0% I 481,651 I 1.2% $ 74,491 I 1.3% I 469,557 I -2.5% DECEMBER ccf (1 ccf = 748 gal ) 34,534 I -21.5% I 382,958 I 1.6% 49,181 I 42.4% I 399,680 I 4.4% 48,524 I -1.3% I 393,339 I -1.6% 47,585 I -1.9% I 388,138 I -1.3% BILLINGS $ 46,842 I -21.2% I 517,530 I -10.6% $ 67,634 I 44.4% I 543,702 I 5.1% $ 66,735 I -1.3% I 548,386 I 0.9% $ 66,420 I -0.5% I 535,977 I -2.3% JANUARY ccf (1 ccf = 748 gal ) 50,676 I -14.5% I 433,634 I -0.6% 48,008 I -5.3% I 447,688 I 3.2% 48,903 I 1.9% I 442,242 I -1.2% 46,091 I -5.8% I 434,229 I -1.8% BILLINGS $ 68,716 I -14.1% I 586,246 I -11.0% $ 66,044 I -3.9% I 609,746 I 4.0% $ 67,281 I 1.9% I 615,667 I 1.0% $ 64,326 I -4.4% I 600,303 I -2.5% FEBRUARY ccf (1 ccf = 748 gal ) 46,735 I -49.0% I 480,369 I -9.0% 45,274 I -3.1% I 492,962 I 2.6% 55,896 I 23.5% I 498,138 I 1.0% 52,000 I -7.0% I 486,229 I -2.4% BILLINGS $ 63,363 I -38.5% I 649,610 I -14.7% $ 62,278 I -1.7% I 672,024 I 3.5% $ 76,918 I 23.5% I 692,585 I 3.1% $ 72,579 I -5.6% I 672,882 I -2.8% MARCH ccf (1 ccf = 748 gal ) 43,943 I -36.4% I 524,312 I -12.1% 48,125 I 9.5% I 541,087 I 3.2% 45,938 I -4.5% I 544,076 I 0.6% 45,259 I -1.5% I 531,488 I -2.3% BILLINGS $ 59,568 I -36.1% I 709,178 I -17.0% $ 66,195 I 11.1% I 738,219 I 4.1% $ 63,207 I -4.5% I 755,792 I 2.4% $ 63,195 I 0.0% I 736,077 I -2.6% APRIL ccf (1 ccf = 748 gal ) 51,224 I 328.2% I 575,536 I -5.5% 48,414 I -5.5% I 589,501 I 2.4% 49,990 I 3.3% I 594,066 I 0.8% 45,752 I -8.5% I 577,240 I -2.8% BILLINGS $ 69,433 I 329.9% I 778,611 I -10.6% $ 66,600 I -4.1% I 804,819 I 3.4% $ 68,773 I 3.3% I 824,565 I 2.5% $ 63,857 I -7.1% I 799,934 I -3.0% MAY ccf (1 ccf = 748 gal ) 49,088 I -6.7% I 624,624 I -5.6% 48,945 I -0.3% I 638,446 I 2.2% 45,383 I -7.3% I 639,449 I 0.2% 47,043 I 3.7% I 624,283 I -2.4% BILLINGS $ 66,541 I -6.3% I 845,151 I -10.3% $ 67,319 I 1.2% I 872,138 I 3.2% $ 62,423 I -7.3% I 886,988 I 1.7% $ 65,634 I 5.1% I 865,569 I -2.4% JUNE . ccf (1 ccf = 748 gal ) 54,842 I -1.8% I 679,466 I -5.3% 61,278 I 11.7% I 699,724 I 3.0% 58,132 I -5.1% I 697,581 I -0.3% 60,112 I 3.4% I 684,395 I -1.9% BILLINGS $ 74,312 I -1.5% I 919,463 I -9.6% $ 84,281 I 13.4% I 956,420 I 4.0% $ 79,961 I -5.1% I 966,949 I 1.1% $ 83,884 I 4.9% I 949,453 I -1.8%
W:\Water Commission\Utilities Commission\2018\Financial Report\8-August (June 2018 Info)\5-Water Sales History - 2017-18 CITY OF HILLSBORO Utilities Commission Comparative Billing Data
Irrigation 2014-15 2015-16 2016-17 2017-18 CUSTOMER Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % BILLINGS Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change JULY ccf (1 ccf = 748 gal ) 73,735 I 2.3% I 73,735 I 2.3% 98,660 I 33.8% I 98,660 I 33.8% 85,260 I -13.6% I 85,260 I -13.6% 61,017 I -28.4% I 61,017 I -28.4% BILLINGS $ 228,897 I 25.9% I 228,897 I 25.9% $ 349,550 I 52.7% I 349,550 I 52.7% $ 324,100 I -7.3% I 324,100 I -7.3% $ 261,280 I -19.4% I 261,280 I -19.4% AUGUST ccf (1 ccf = 748 gal ) 62,065 I -8.7% I 135,800 I -3.0% 80,159 I 29.2% I 178,819 I 31.7% 56,162 I -29.9% I 141,422 I -20.9% 55,966 I -0.3% I 116,983 I -17.3% BILLINGS $ 190,712 I 13.4% I 419,610 I 19.9% $ 281,992 I 47.9% I 631,543 I 50.5% $ 215,126 I -23.7% I 539,226 I -14.6% $ 233,599 I 8.6% I 494,879 I -8.2% SEPTEMBER ccf (1 ccf = 748 gal ) 110,920 I 3.5% I 246,720 I -0.2% 105,641 I -4.8% I 284,460 I 15.3% 104,107 I -1.5% I 245,529 I -13.7% 104,250 I 0.1% I 221,233 I -9.9% BILLINGS $ 334,436 I 27.7% I 754,046 I 23.2% $ 370,991 I 10.9% I 1,002,534 I 33.0% $ 389,903 I 5.1% I 929,129 I -7.3% $ 427,958 I 9.8% I 922,837 I -0.7% OCTOBER ccf (1 ccf = 748 gal ) 51,829 I 113.4% I 298,549 I 10.0% 33,881 I -34.6% I 318,341 I 6.6% 39,950 I 17.9% I 285,479 I -10.3% 43,179 I 8.1% I 264,412 I -7.4% BILLINGS $ 162,780 I 131.2% I 916,826 I 34.4% $ 130,108 I -20.1% I 1,132,642 I 23.5% $ 159,564 I 22.6% I 1,088,693 I -3.9% $ 190,799 I 19.6% I 1,113,636 I 2.3% NOVEMBER ccf (1 ccf = 748 gal ) 21,079 I 143.8% I 319,628 I 14.1% 15,392 I -27.0% I 333,733 I 4.4% 10,357 I -32.7% I 295,836 I -11.4% 10,054 I -2.9% I 274,466 I -7.2% BILLINGS $ 89,261 I 115.6% I 1,006,087 I 39.0% $ 72,658 I -18.6% I 1,205,299 I 19.8% $ 66,399 I -8.6% I 1,155,092 I -4.2% $ 65,915 I -0.7% I 1,179,552 I 2.1% DECEMBER ccf (1 ccf = 748 gal ) 1,790 I -11.7% I 321,418 I 13.9% 4,771 I 166.5% I 338,504 I 5.3% 1,315 I -72.4% I 297,151 I -12.2% 4,457 I 238.9% I 278,923 I -6.1% BILLINGS $ 22,245 I 14.9% I 1,028,332 I 38.4% $ 36,997 I 66.3% I 1,242,297 I 20.8% $ 24,242 I -34.5% I 1,179,334 I -5.1% $ 50,815 I 109.6% I 1,230,367 I 4.3% JANUARY ccf (1 ccf = 748 gal ) 305 I -31.8% I 321,723 I 13.9% 1,623 I 432.1% I 340,127 I 5.7% 748 I -53.9% I 297,899 I -12.4% 1,972 I 163.6% I 280,895 I -5.7% BILLINGS $ 22,821 I 19.0% I 1,051,153 I 37.9% $ 25,104 I 10.0% I 1,267,401 I 20.6% $ 29,858 I 18.9% I 1,209,192 I -4.6% $ 32,902 I 10.2% I 1,263,268 I 4.5% FEBRUARY ccf (1 ccf = 748 gal ) 417 I -7.3% I 322,140 I 13.8% 893 I 114.1% I 341,020 I 5.9% 843 I -5.6% I 298,742 I -12.4% 1,050 I 24.6% I 281,945 I -5.6% BILLINGS $ 16,465 I 8.6% I 1,067,618 I 37.3% $ 20,572 I 24.9% I 1,287,972 I 20.6% $ 21,893 I 6.4% I 1,231,085 I -4.4% $ 28,504 I 30.2% I 1,291,773 I 4.9% MARCH ccf (1 ccf = 748 gal ) 466 I -71.7% I 322,606 I 13.3% 990 I 112.4% I 342,010 I 6.0% 395 I -60.1% I 299,137 I -12.5% 316 I -20.0% I 282,261 I -5.6% BILLINGS $ 23,250 I 11.7% I 1,090,869 I 36.7% $ 27,086 I 16.5% I 1,315,059 I 20.6% $ 25,647 I -5.3% I 1,256,732 I -4.4% $ 22,445 I -12.5% I 1,314,218 I 4.6% APRIL ccf (1 ccf = 748 gal ) 1,446 I -12.5% I 324,052 I 13.2% 1,838 I 27.1% I 343,848 I 6.1% 2,305 I 25.4% I 301,442 I -12.3% 2,891 I 25.4% I 285,152 I -5.4% BILLINGS $ 19,417 I 7.0% I 1,110,285 I 36.0% $ 23,872 I 22.9% I 1,338,931 I 20.6% $ 27,657 I 15.9% I 1,284,389 I -4.1% $ 38,291 I 38.4% I 1,352,509 I 5.3% MAY ccf (1 ccf = 748 gal ) 11,215 I 143.5% I 335,267 I 15.2% 12,393 I 10.5% I 356,241 I 6.3% 4,791 I -61.3% I 306,233 I -14.0% 7,760 I 62.0% I 292,912 I -4.3% BILLINGS $ 59,574 I 89.0% I 1,169,859 I 38.0% $ 68,077 I 14.3% I 1,407,007 I 20.3% $ 46,636 I -31.5% I 1,331,025 I -5.4% $ 60,915 I 30.6% I 1,413,423 I 6.2% JUNE ccf (1 ccf = 748 gal ) 25,375 I 64.7% I 360,642 I 17.7% 21,672 I -14.6% I 377,913 I 4.8% 12,294 I -43.3% I 318,527 I -15.7% 38,450 I 212.8% I 331,362 I 4.0% BILLINGS $ 100,037 I 72.3% I 1,269,897 I 40.2% $ 93,884 I -6.2% I 1,500,891 I 18.2% $ 66,827 I -28.8% I 1,397,852 I -6.9% $ 179,775 I 169.0% I 1,593,198 I 14.0%
W:\Water Commission\Utilities Commission\2018\Financial Report\8-August (June 2018 Info)\5-Water Sales History - 2017-18 CITY OF HILLSBORO Utilities Commission Comparative Billing Data
Nonprofit 2014-15 2015-16 2016-17 2017-18 CUSTOMER Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % Monthly Mo. % YTD YTD % BILLINGS Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change Totals Change JULY ccf (1 ccf = 748 gal ) 2,463 I 4.9% I 2,463 I 4.9% 2,650 I 7.6% I 2,650 I 7.6% 3,058 I 15.4% I 3,058 I 15.4% 2,003 I -34.5% I 2,003 I -34.5% BILLINGS $ 9,175 I 14.0% I 9,175 I 14.0% $ 10,580 I 15.3% I 10,580 I 15.3% $ 12,324 I 16.5% I 12,324 I 16.5% $ 10,133 I -17.8% I 10,133 I -17.8% AUGUST ccf (1 ccf = 748 gal ) 3,847 I 32.7% I 6,310 I 20.3% 3,233 I -16.0% I 5,883 I -6.8% 2,941 I -9.0% I 5,999 I 2.0% 2,332 I -20.7% I 4,335 I -27.7% BILLINGS $ 13,129 I 37.1% I 22,304 I 26.6% $ 12,728 I -3.1% I 23,309 I 4.5% $ 12,577 I -1.2% I 24,901 I 6.8% $ 11,450 I -9.0% I 21,583 I -13.3% SEPTEMBER ccf (1 ccf = 748 gal ) 5,728 I 31.2% I 12,038 I 25.2% 4,089 I -28.6% I 9,972 I -17.2% 4,122 I 0.8% I 10,121 I 1.5% 4,208 I 2.1% I 8,543 I -15.6% BILLINGS $ 18,292 I 44.9% I 40,595 I 34.2% $ 14,613 I -20.1% I 37,921 I -6.6% $ 15,383 I 5.3% I 40,284 I 6.2% $ 17,032 I 10.7% I 38,615 I -4.1% OCTOBER ccf (1 ccf = 748 gal ) 2,820 I 74.6% I 14,858 I 32.3% 2,776 I -1.6% I 12,748 I -14.2% 2,071 I -25.4% I 12,192 I -4.4% 2,543 I 22.8% I 11,086 I -9.1% BILLINGS $ 7,405 I 17.0% I 48,000 I 31.2% $ 11,191 I 51.1% I 49,113 I 2.3% $ 10,136 I -9.4% I 50,421 I 2.7% $ 12,904 I 27.3% I 51,518 I 2.2% NOVEMBER ccf (1 ccf = 748 gal ) 1,780 I 62.9% I 16,638 I 35.0% 1,541 I -13.4% I 14,289 I -14.1% 1,164 I -24.5% I 13,356 I -6.5% 1,242 I 6.7% I 12,328 I -7.7% BILLINGS $ 7,973 I 46.7% I 55,973 I 33.2% $ 8,101 I 1.6% I 57,214 I 2.2% $ 7,316 I -9.7% I 57,737 I 0.9% $ 7,930 I 8.4% I 59,449 I 3.0% DECEMBER ccf (1 ccf = 748 gal ) 830 I -6.8% I 17,468 I 32.2% 1,206 I 45.3% I 15,495 I -11.3% 755 I -37.4% I 14,111 I -8.9% 790 I 4.6% I 13,118 I -7.0% BILLINGS $ 5,997 I 5.8% I 61,970 I 30.0% $ 7,411 I 23.6% I 64,625 I 4.3% $ 6,686 I -9.8% I 64,423 I -0.3% $ 7,972 I 19.2% I 67,420 I 4.7% JANUARY ccf (1 ccf = 748 gal ) 647 I -5.4% I 18,115 I 30.4% 738 I 14.1% I 16,233 I -10.4% 646 I -12.5% I 14,757 I -9.1% 668 I 3.4% I 13,786 I -6.6% BILLINGS $ 5,125 I 7.1% I 67,095 I 27.9% $ 5,871 I 14.6% I 70,497 I 5.1% $ 6,122 I 4.3% I 70,545 I 0.1% $ 6,091 I -0.5% I 73,511 I 4.2% FEBRUARY ccf (1 ccf = 748 gal ) 789 I 9.7% I 18,904 I 29.4% 1,078 I 36.6% I 17,311 I -8.4% 686 I -36.4% I 15,443 I -10.8% 801 I 16.8% I 14,587 I -5.5% BILLINGS $ 5,892 I 11.5% I 72,987 I 26.4% $ 6,987 I 18.6% I 77,483 I 6.2% $ 6,610 I -5.4% I 77,155 I -0.4% $ 7,735 I 17.0% I 81,246 I 5.3% MARCH ccf (1 ccf = 748 gal ) 503 I -29.2% I 19,407 I 26.6% 546 I 8.5% I 17,857 I -8.0% 663 I 21.4% I 16,106 I -9.8% 607 I -8.4% I 15,194 I -5.7% BILLINGS $ 4,791 I 6.5% I 77,778 I 24.9% $ 5,191 I 8.3% I 82,674 I 6.3% $ 6,132 I 18.1% I 83,287 I 0.7% $ 5,902 I -3.7% I 87,148 I 4.6% APRIL ccf (1 ccf = 748 gal ) 907 I 11.6% I 20,314 I 25.9% 1,115 I 22.9% I 18,972 I -6.6% 702 I -37.0% I 16,808 I -11.4% 975 I 38.9% I 16,169 I -3.8% BILLINGS $ 6,226 I 14.2% I 84,003 I 24.1% $ 6,904 I 10.9% I 89,578 I 6.6% $ 6,669 I -3.4% I 89,956 I 0.4% $ 8,540 I 28.0% I 95,688 I 6.4% MAY ccf (1 ccf = 748 gal ) 696 I 6.9% I 21,010 I 25.1% 863 I 24.0% I 19,835 I -5.6% 724 I -16.1% I 17,532 I -11.6% 1,024 I 41.4% I 17,193 I -1.9% BILLINGS $ 5,293 I 11.7% I 89,296 I 23.3% $ 6,066 I 14.6% I 95,644 I 7.1% $ 6,266 I 3.3% I 96,222 I 0.6% $ 7,848 I 25.2% I 103,535 I 7.6% JUNE ccf (1 ccf = 748 gal ) 2,028 I 31.8% I 23,038 I 25.7% 1,656 I -18.3% I 21,491 I -6.7% 947 I -42.8% I 18,479 I -14.0% 2,303 I 143.2% I 19,496 I 5.5% BILLINGS $ 9,188 I 25.3% I 98,485 I 23.4% $ 8,660 I -5.8% I 104,304 I 5.9% $ 7,245 I -16.3% I 103,468 I -0.8% $ 11,891 I 64.1% I 115,426 I 11.6%
W:\Water Commission\Utilities Commission\2018\Financial Report\8-August (June 2018 Info)\5-Water Sales History - 2017-18 ALL CUSTOMER MONTHLY BILLINGS (in dollars) $3,500,000 Fiscal Year Data: 2015 through YTD 2018 Dollars
$3,000,000 FY 17‐18 Dollars 2017-18 -...... Dollars 2016-17 Dollars 2015-16 $2,500,000 .· ". .. .· •· Dollars 2014-15 ...... • •••••• ••••• $2,000,000
.. / $1,500,000 ......
$1,000,000
$500,000
$0 1,500,000
ALL CUSTOMER MONTHLY BILLINGS (in units)
Fiscal Year Data: 2015 through YTD 2018 Units
Units 2017-18 1,000,000 Units 2016-17 Units 2015-16 Units 2014-15
500,000
0 ALL CUSTOMER MONTHLY BILLINGS (in dollars) $3,500,000 Fiscal Year Data: 2015 through YTD 2018 Dollars
$3,000,000 Dollars 2014-15 Dollars 2015-16 Dollars 2016-17
$2,500,000 Dollars 2017-18
$2,000,000
$1,500,000
$1,000,000
$500,000
$0 CLASS CODE SERVICE SUMMARY - 6.30.2018 METER SIZE RESIDENTIAL OTHER IRRIGATION MULTI-FAMILY COMMERCIAL INDUSTRIAL WHOLESALE PUBLIC NON-PROFIT TOTAL FY 2017 ENTITY TOTAL IN OTHER SIZE 5/8 INCH 3/4 INCH 131 22,567 22,497 1 INCH 7 23 1 21,934 1.25 INCH 1 73 382 14 1.5 INCH 50 11 32 4 9 907 2 INCH 14 122 2 436 170 198 10 13 3 INCH 68 2336
4 INCH 43 9 2 289 1 161 30 6 INCH 4 67 10 4 17 8 7 31 15 8 INCH 1 1 59 18 37 2 14 11 FIRE 5 6 4 54 1,102 4 11 12 ITotal 1 3 4 I 11 FIRE 8 9 NW 4 60 1 2 41424,597 24,497414 Total I 1 418 1 1 76 1 22,396 229 OUT 5/8 INCH 6 1 51 13 324 119 4 156 1 INCH 6 1 1
1.5 INCH 2 1 6081 607 2 INCH 1 2 591 11 12 4 INCH 1 6 1 4 1 6 INCH 11 1 6 7 8 INCH 1 2 1 3 3
FIRE 1 2 2 2 2 639 Total 1 1 3 I SO 5/8 INCH 2 1 1 3/4 INCH 9 1 4640 5 1 INCH 1 1 1 602 3 22 1.5 INCH 2 8 6 7 2 INCH 12 10 3 Total I I I I I 8 I I 3 23,017 8 444 327 1,110 128 160 83 11 25,277 25,137 TOTAL 4 4 I 11 1 45 1 19 26 SUNSET-CORNELIUS
PASS
JACKSON SCHOOL EVERGREEN SUNSET
SUNSET
&M! HORNECKER
SUNSET-185TH GLENCOE &M! SUNSET-185TH
CORY
25TH
SHUTE
ALOCLEK
JACKSON SCHOOL ! &M WALKER &M! JOHN ! STUCKI OLSEN &M &M&M!!&M! &M! !! ! ! &M&M!!&M! &M!! CORNELL &M &M
STUCKI ! ! ! AMBERGLEN &M &M &M &M! ! WALKER ! &M! &M ! &M &M! BROOKWOOD &M ! ! &M! ! &M ! ! &M &M &M &M BROOKWOOD ! Hillsboro &M! &M ! ! ! WALKER &M&M! CENTURY &M
!! 5TH 28TH &M CORNELIUS PASS &M&M 1ST MAIN c- &M! &M! &M! BASELINE TUALATIN! VALLEY BASELINE CORNELL &M DENNIS BASELINE !! &M !!! ! ! &M!&M &M!! &M OAK MAIN !! &M&M!&M! &M&M! &M&M
1ST 10TH
! ! ! ! &M ! &M &M ! ! ! &M &M &M!!&M! ! ! ! &M&M! ! &M! &M!!! &M&M &M &M&M&M!!! &M &M !&M&M!&M !! &M&M&M!&M! !&M&M!&M! BASELINE 32ND &M l &M! &M!!! ! &M&M&M 185TH PAID SDC PERMITS CYPRESS &M! 2017/2018 ! &M ! !! ! &M!&M!&M &M! &M&M&M!&M &M! 6/2018 - 19 &M! 5/2018 - 21 &M! 4/2018 - 6 TUALATIN VALLEY ! WITCH HAZEL &M !! 3/2018 - 20 &M! ! &M! &M &M! &M!&M &M! 2/2018 - 14 ! &M! ! !!! ! &M &M !&M!&M ! &M ! &M! &M&M!!&M! ! &M &M&M!!! &M ! 1/2018 - 21 !!&M !! RIVER &M&M!&M! ! &M &M&M&M&M!! &M ! &M ! &M ! !! &M ! &M &M! 12/2017 - 7 &M!&M! &M &M &M! &M! &M! 11/2017 - 9 ! ! ! ! ! &M &M &M &M! &M ! ! ! &M ! &M ! ! &M HILLSBORO &M! &M! &M &M 10/2017 - 4 &M! &M&M! &M! &M! TONGUE ! ! ! ! &M &M&M &M 9/2017 - 13
! &M 8/2017 - 17 ! ! ! ! ! &M&M!!&M &M! 7/2017 - 8 &M ROOD BRIDGE &M! &M
198TH TOTAL - 159 209TH
0 0.275 0.55 1.1 Mile JOHNSON SCHOOL SOURCE: ! City of Hillsboro Data: Current as of 05/2018 ! &M ! Washington County Data: Current as of 03/2018 ! &M &M ! &M Metro Data: Current as of 02/2018 &M! &M This map was derived from several databases. &M! FARMINGTON The City cannot accept responsibilty for any errors. ! ROSEDALE Therefore, there are no warranties for this product. &M NSIM However, notification of errors would be appreciated. PSON