74
INTERNAL MEMORANDUM
TO: VACANCY CONTROL SUB FROM: DIRECTOR OF HOUSING COMMITEE Ask for G Whitefield Ext. 222 Your Ref. - 1 Date 9TH MAY 1996
My Ref. GSW/CAB
Copied to: Subject VACANCIES WITHIN THE HOUSING DEPARTMENT
I attach for consideration by the Sub Committee pro-forma submissions in respect of a number of vacancies which urgently require to be filled within my department.
In addition it will also be necessary to appoint on a temporary basis 6 full time and 6 part time concierge personnel to operate new stations at Redbridge Court and Coltswood Court, Coatbridge. It is envisaged that the new concierge systems should be available from the end of May, and in order to ensure that the system is covered from that date, arrangements are being mad,e to have adverts placed in local job centres on the understanding that applications received would only be dealt with if approved by the Sub-Committee. I have been advised that the former Monklands District Council incorporated provision within the base revenue estimates for the personnel to cover these new locations. Appointments are proposed on a temporary basis to provide the maximum flexibility in concluding and, hopefully, implementing streamlined and more cost effective staffing arrangements which are at an advanced stage of negotiation with the Trade Unions.
Finally I would seek Committee's guidance on the future requirement, or otherwise, to submit vacancies financed outwith the general services account for Committee's consideration since there has been no Council decision to achieve staff savings from within the base staff budgets contained in the "ring-fenced" Housing Revenue Account (HRA).
G Whitefield Director of Housing
Encl.
rnemos\vac.l 75
NORTH LANARKSHIRE COUNCIL
VACANCY CONTROL SUB-COMMITTEE
APPLICATION FOR CONSENT TO FILL VACANCY
~
Post : Area Manager
Department : Housing
section : South District
Location : Shotts
Grade and Current Salary : POv3 E19,667 to E22,656
Number of Posts in Team : 1 (where appropriate)
Specify how vacancy arose : Maternity Leave
Date vacancy occurred : July 1996
Brief Outline of Job : Managing 15 staff within an area office covering 3,400 houses with responsibility for Maintenance, Arrears, Allocations, Estate Management and budgetary control. 76
NORTH LANARKSHIRE COUNCIL
Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) :
What are the consequences if this post is not filled ?
Reasons for this particular exemption :
No Manager to direct and monitor staff.
Confirmation that post is part of approved establishment YES / NQ
Confirmation that post is not affected by budget decision to freeze certain posts YES / NQ
Signature : hc (Head of Department)
For Administration Department use :
Date of Vacancy Control Sub-Committee //
Decision Approve / NotApprove / Continue
Signed : Date : 77
NORTH LANARKSHIRE COUNCIL
VACANCY CONTROL SUB-COMMITTEE
APPLICATION FOR CONSENT TO FILL VACANCY I Post : Assistant Area Manager (Maintenance)
Department : Housing
Section : Housing Services
Location : Motherwell Area Housing Office
Grade and Current Salary : AP5/PO1 El7,667 to E21,393
Number of Posts in Team : 1 (where appropriate)
Specify how vacancy arose : Promotion of present incumbent
Date vacancy occurred : 26 April 1996
Brief Outline of Job : Responsible for the delivery of the maintenance service and the management of the function throughout Motherwell. 78
NORTH LANARKSHIRE COUNCIL
Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) :
What are the consequences if this post is not filled ?
Delivery of service to tenants will slide and service commitment to tenants cannot be met.
Reasons for this particular exemption :
As above.
Confirmation that post is part of approved establishment YES / N-0
Confirmation that post is not affected by budget decision to freeze certain posts YES / I40
Date: icjslclt
For Administration Department use :
Date of Vacancy Control Sub-Committee //
Decision Approve / Not Approve / Continue
Signed : Date : 79
NORTH LANARKSHIRE COUNCIL
VACANCY CONTROL SUB-COMMITTEE
APPLICATION FOR CONSENT TO FILL VACANCY
Post : Senior Housing Officer - 5 posts
Department : Housing
Section :
Located in Housing Offices : Location : Coatbridge South Motherwell Wishaw Bellshill
Grade and Current Salary : AP4 E15,438 to E17,127
I Number of Posts in Team :
Promotion of current postholders (4) Vacant since reorganisation (1)
1 Date vacancy occurred 19 April 1996 (4 posts) 1 April 1996 (1 post)
Brief Outline of Job : Responsible for control of voids, arrears, estatemanagement, maintenance and staff management within an area based team covering 2,500 properties (approx). 80
NORTH LANARKSHIRE COUNCIL
Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) :
What are the consequences if this post is not filled ?
Area based teams would be unable to provide a quality housing service.
Reasons for this particular exemption :
To maintain a quality housing service to tenants from local based housing offices under the immediate supervision of Senior Housing Officer.
Confirmation that post is part of approved establishment YES / W
Confirmation that post is not affected by budget decision to freeze certain posts YES / $40
Signature : (Head of Department)
For Administration Department use :
Date of Vacancy Control Sub-Committee //
Decision Approve / NotApprove / Continue
Signed : Date : 81
NORTH LANARKSHIRE COUNCIL
VACANCY CONTROL SUB-COMMITTEE
APPLICATION FOR CONSENT TO FILL VACANCY
Post : Housing Benefit Officer (4 posts)
~~~~~
Department : Housing
Kilsyth Area Office (temporary) Section : Forgewood Area Office Central Benefits Team Kilsyth Location : Forgewood Coatbridne
Grade and Current Salary : APl/2 €11,052 to E13,197
Number of Posts in Team : (where appropriate)
Specify how vacant\- arose : Kilsyth, Forgewood and One Central post approved by Housing Committee. One central post vacant due to internal promotion.
Date vacancy occurred : 1May 1996
Brief Outline of Job : Day to day processing of Housing Benefit Claims. 82
NORTH LANARKSHIRE COUNCIL
Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) :
What are the consequences if this post is not filled ?
Failure to provide service required from Housing Benefit Section.
Reasons for this particular exemption :
Confirmation that post is part of approved establishment YES / N0
Confirmation that post is not affected by budget decision to freeze certain posts YES / N0
For Administration Department use :
Date of Vacancy Control Sub-Committee //
Decision Approve / NotApprove / Continue
Signed : Date : 83
NORTH LANARKSHIRE COUNCIL
VACANCY CONTROL SUB-COMMITTEE
APPLICATION €OR CONSENT TO FILL VACANCY I DD,,C Rent Accounting Officer
Department : Housing
Section : Rent Accounting
Location : 195 Main Street Coatbridge
I Grade and Current Salary : AP3 E13,584 to €14,943
Number of Posts in Team : 11 (where appropriate)
specily now vacancy arose : Promotion
~~ ~
Date vacancy occurred : 6 May 1996
Brief Outline of Job : Reconciliation of Giro Accounts to Rent Accounting system. Control of stock data, voids, direct debits. Preparation of performance indicators. 84
NORTH LANARKSHIRE COUNCIL
Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) :
No alternative other than overtime.
What are the consequences if this post is not filled ?
Backlog of unprocessed rent payments by Direct Debit, Standing Order. Consequently, arrears build up and enquiries from irate tenants who have paid.
Reasons for this particular exemption :
Already 3 other vacancies in section.
Confirmation that post is part of approved establishment YES / NQ
Confirmation that post is not affected by budget decision to freeze certain posts YES / NQ
For Administrahon Deparmlcnt LISP
Date of Vacancy Control Sub-Committee I/
Decision Approve / NotApprove / Continue
Signed : Date : 85
NORTH LANARKSHIRE COUNCIL
VACANCY CONTROL SUB-COMMITTEE
APPLICATION FOR CONSENT TO FILL VACANCY
Post : Technical Assistant
Department : Housing
Section Improvement Grants
~~
Location : Municipal Buildings Coatbridge
Grade and Current Salary : Tech 3 €11,052 to €13,197
Number of Posts in Team : 2 (where appropriate)
Specify how vacancy arose : Local Government Reorganisation
Date vacancy occurred : 1 April 1996
Brief Outline of Job : Responsible to the Improvement Grants Manager for the processing of applications for Improvement and Repair Grants. 86
NORTH LANARKSHIRE COUNCIL
Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) :
None
What are the consequences if this post is not filled ?
Section will be unable to function effectively expenditure will be lost from approved Capital Programme possible failure to meet statutory obligations increased backlog of work to private housing.
Reasons for this particular exemption :
To set up the staffing structure for the Improvement Grants Section as recently approved for the new council.
Confirmation that post is part of approved establishment YES / NQ
Confirmation that post is not affected by budget decision to freeze certain posts YES / NQ
For Administration Department use :
Date of Vacancy Control Sub-Committee //
Decision Approve / NotApprove / Continue
Signed : Date : 87
NORTH LANARKSHIRE COUNCIL
VACANCY CONTROL SUB-COMMITTEE
APPLICATION FOR CONSENT TO FILL VACANCY
Post : Senior Clerk - 5 posts
Department : Housing
Section : Property Services (4 posts) Support Services (1 post)
Location : Municipal Buildings Coatbridge
Grade and Current Salary : GS3 €10,602 to E11,052
Number of Posts in Team : (where appropriate)
As a consequence of the revised staffing Specify how vacancy arose : structure require for North Lanarkshire Council (3 posts) Promotion of current postholder (2 posts)
Date vacancy occurred : 1 April 1996 (3 posts) 6 May 1996 (1 post)
Brief Outline of Job : Responsible for assisting in the provision of an efficient operational service to the department in all areas of administrative functions relevant to the section. 88
NORTH LANARKSHIRE COUNCIL
Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) :
What are the consequences if this post is not filled ?
Would be unable to maintain required standard of service.
Reasons for this particular exemption :
Confirmation that post is part of approved establishment YES / NQ
Confirmation that post is not affected by budget decision to freeze certain posts YES / 440
For Administration Department use :
Date of Vacancy Control Sub-Committee //
Decision Approve / NotApprove / Continue
Signed : Date : 89
NORTH LANARKSHIRE COUNCIL
VACANCY CONTROL SUB-COMMITTEE
APPLICATION FOR CONSENT TO FILL VACANCY
Post : IT Assistant
Department : Housing
~~~ ~~
Section : Support Services
Location : Municipal Buildings Coatbridge r-Grade and Current Salary : AM/2 E11,052 to E13,197
Number of Posts in Team : 2 (where appropriate)
As a consequence of the revised staffing structure require for Housing service in North Lanarkshire
Date vacancy occurred : 1 April 1996
Brief Outline of Job : Assist the IT Officer in the provision of an IT Support Service in Housing. 90
NORTH LANARKSHIRE COUNCIL
Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) :
What are the consequences if this post is not filled ?
Unable to provide the level of Support Service required in the provision of an effective Housing Service.
Reasons for this particular exemption :
Confirmation that post is part of approved establishment YES / Fhe
Confirmation that post is not affected by budget decision to freeze certain posts YES / 440
Signature : h# !haL: (Head of Department)
For Administration Department use :
Date of Vacancy Control Sub-Committee //
Decision Approve / NotApprove / Continue
Signed : Date : 91
NORTH LANARKSHIRE COUNCIL
VACANCY CONTROL SUB-COMMITTEE
APPLICATION FOR CONSENT TO FILL VACANCY
Post : Grants Officer - 2 posts
Department : Housing
Section : Improvement Grants
Location : Municipal Buildings Coatbridge
I Grade and Current Salary : AP3/4 E 13,584 to E14,943 I Number of Posts in Team : 2 (where appropriate) I Local Government Reorganisation I Date vacancy occurred : 1 April 1996 I Brief Outline of Job : Responsible to the Improvement Grants Manager for the processing of applications for Improvement and Repair Grants. 92
NORTH LANARKSHIRE COUNCIL
Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) :
None
What are the consequences if this post is not filled ?
Section will be unable to function effectively expenditure will be lost from approved Capital Programme possible failure to meet statutory obligations increased backlog of work to private housing.
Reasons for this particular exemption :
To set up the staffing structure for the Improvement Grants Section as recently approved for the new council.
Confirmation that post is part of approved establishment YES / NQ
Confirmation that post is not affected by budget decision to freeze certain posts YES / NQ
For Administration Department use :
Date of Vacancy Control Sub-Committee // Decision Approve / NotApprove / Continue
Signed : Date : 93 c
NORTH LANARKSHIRE COUNCIL
VACANCY CONTROL SUB-COMMITTEE
APPLICATION FOR CONSENT TO FILL VACANCY
Post : Rent Accounting Assistant
Housing I Department :
Section : Rent Accounting
Location : 195 Main Street Coatbridge rGrade and Current Salary : AM/2 a1052 to E13,197 Number of Posts in Team : (where appropriate)
I Specify how vacant!' arose Promotion
Date vacancy occurred : 6 May 1996
Brief Outline of Job : Cash reconciliations, implementing Direct Debit. Preparation of arrears statistics. Voucher book requests. 94
NORTH LANARKSHIRE COUNCIL
Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) :
No alternative other than overtime.
What are the consequences if this post is not filled ?
Backlog of unprocessed data etc.
Reasons for this particular exemption
Already 3 other vacancies in section.
Confirmation that post is part of approved establishment YES / NQ
Confirmation that post is not affected by budget decision to freeze certain posts YES / NQ
* Signature: (Head of Department)
For Administration Department use :
Date of Vacancy Control Sub-Committee //
Decision Approve / Not Approve / Continue
Signed : Date : 95
NORTH LANARKSHIRE COUNCIL
VACANCY CONTROL SUB-COMMITTEE
APPLICATION FOR CONSENT TO FILL VACANCY
Post : Concierge
Department : Housing
Section :
Location : Redbridge Court - Coatbridge Coltswood Court - Coatbridge
Grade and Current Salary : ;E 8,461 to
Number of Posts in Team : 6 Full time (temp) (where appropriate) 6 part time (temp)
~~ ~ ~
Specify how vacancy arose : To operate new concierge systems which should be available from May '96
Date vacancy occurred : May 1996
Brief Outline of Job : Operate concierge system. 96
NORTH LANARKSHIRE COUNCIL
Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) :
What are the consequences if this post is not filled ?
Failure to operate required Concierge systems.
Reasons for this particular exemption :
Confirmation that post is part of approved establishment YES / M0
Confirmation that post is not affected by budget decision to freeze certain posts YES / NQ
For Admstrahon Dcpartnlcnt uw
Date of Vacancv Control Sub-Committee //
Decision Approve / NotApprove / Continue
1 Signed : Date :
I 97
NORTH LANARKSHIRE COUNCIL
VACANCY CONTROL SUB-COMMITTEE
APPLICATION FOR CONSENT TO FILL VACANCY
Post : Estate Caretaker
Department : Housing
~~
Section : Wishaw
Location : 236 Main Street Wishaw
~~~~ ~
Grade and Current Salary : G3 E8,142to
Number of Posts in Team : (where appropriate)
Specify how vacancy arose : Retirement on ill health
Date vacancy occurred : 31 March 1996
Brief Outline of Job : Responsible for provision of an estate caretaking service within an estate including close cleaning, litter picking, cleaning of bin stores, removal of graffiti, powerwashing, checking close rotas. 98
NORTH LANARKSHIRE COUNCIL
Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) :
What are the consequences if this post is not filled ?
Estate management would suffer within the housing estate. 1Reasons for this particular exemption : rConfirmation that post is part of approved establishment YES / N0
Confirmation that post is not affected by budget decision to freeze certain posts YES / N0
Signature : (Head of Department)
For Adnunistration Department use :
Date of Vacancy Control Sub-Committee //
Decision Approve / NotApprove / Continue
Date : 99
NORTH LANARKSHIRE COUNCIL
VACANCY CONTROL SUB-COMMITTEE
APPLICATION FOR CONSENT TO FILL VACANCY
Post : Caretaker (Travelling Persons Site)
Department : Housing
Section : Tenancy Services & Accommodation
Location : Travelling Persons Site Kirklee Road Mossend
Grade and Current Salary : G3 E8,142to
Number of Posts in Team : (where appropriate) 4
__~
Specify how vacancy arose : Resignation of current postholder
~~
Date vacancy occurred : 6 May 1996
Brief Outline of Job : Operating as part of a team to provide 24 hours, 7 days a week security cover, also site maintenance, keeping site clean and tidy and advising residents as necessary. 100
NORTH LANARKSHIRE COUNCIL
Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) :
This post provides security cover site at a particularly vulnerable period. The only alternatives to filling the post are to more overtime costs or to hire private security firm.
What are the consequences if this post is not filled ?
Overtime payments beyond budget figures will be incurred.
Reasons for this particular exemption :
~~
Confirmation that post is part of approved establishment YES / N0
Confirmation that post is not affected by budget decision to freeze certain posts YES / I40
For Administration Department use :
Date of Vacancy Control Sub-Committee // Decision Approve / NotApprove / Continue
I Signed : Date :