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Vacancy Control Sub Commitee From: Director Of 74 INTERNAL MEMORANDUM TO: VACANCY CONTROL SUB FROM: DIRECTOR OF HOUSING COMMITEE Ask for G Whitefield Ext. 222 Your Ref. - 1 Date 9TH MAY 1996 My Ref. GSW/CAB Copied to: Subject VACANCIES WITHIN THE HOUSING DEPARTMENT I attach for consideration by the Sub Committee pro-forma submissions in respect of a number of vacancies which urgently require to be filled within my department. In addition it will also be necessary to appoint on a temporary basis 6 full time and 6 part time concierge personnel to operate new stations at Redbridge Court and Coltswood Court, Coatbridge. It is envisaged that the new concierge systems should be available from the end of May, and in order to ensure that the system is covered from that date, arrangements are being mad,e to have adverts placed in local job centres on the understanding that applications received would only be dealt with if approved by the Sub-Committee. I have been advised that the former Monklands District Council incorporated provision within the base revenue estimates for the personnel to cover these new locations. Appointments are proposed on a temporary basis to provide the maximum flexibility in concluding and, hopefully, implementing streamlined and more cost effective staffing arrangements which are at an advanced stage of negotiation with the Trade Unions. Finally I would seek Committee's guidance on the future requirement, or otherwise, to submit vacancies financed outwith the general services account for Committee's consideration since there has been no Council decision to achieve staff savings from within the base staff budgets contained in the "ring-fenced" Housing Revenue Account (HRA). G Whitefield Director of Housing Encl. rnemos\vac.l 75 NORTH LANARKSHIRE COUNCIL VACANCY CONTROL SUB-COMMITTEE APPLICATION FOR CONSENT TO FILL VACANCY ~ Post : Area Manager Department : Housing section : South District Location : Shotts Grade and Current Salary : POv3 E19,667 to E22,656 Number of Posts in Team : 1 (where appropriate) Specify how vacancy arose : Maternity Leave Date vacancy occurred : July 1996 Brief Outline of Job : Managing 15 staff within an area office covering 3,400 houses with responsibility for Maintenance, Arrears, Allocations, Estate Management and budgetary control. 76 NORTH LANARKSHIRE COUNCIL Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) : What are the consequences if this post is not filled ? Reasons for this particular exemption : No Manager to direct and monitor staff. Confirmation that post is part of approved establishment YES / NQ Confirmation that post is not affected by budget decision to freeze certain posts YES / NQ Signature : hc (Head of Department) For Administration Department use : Date of Vacancy Control Sub-Committee // Decision Approve / NotApprove / Continue Signed : Date : 77 NORTH LANARKSHIRE COUNCIL VACANCY CONTROL SUB-COMMITTEE APPLICATION FOR CONSENT TO FILL VACANCY I Post : Assistant Area Manager (Maintenance) Department : Housing Section : Housing Services Location : Motherwell Area Housing Office Grade and Current Salary : AP5/PO1 El7,667 to E21,393 Number of Posts in Team : 1 (where appropriate) Specify how vacancy arose : Promotion of present incumbent Date vacancy occurred : 26 April 1996 Brief Outline of Job : Responsible for the delivery of the maintenance service and the management of the function throughout Motherwell. 78 NORTH LANARKSHIRE COUNCIL Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) : What are the consequences if this post is not filled ? Delivery of service to tenants will slide and service commitment to tenants cannot be met. Reasons for this particular exemption : As above. Confirmation that post is part of approved establishment YES / N-0 Confirmation that post is not affected by budget decision to freeze certain posts YES / I40 Date: icjslclt For Administration Department use : Date of Vacancy Control Sub-Committee // Decision Approve / Not Approve / Continue Signed : Date : 79 NORTH LANARKSHIRE COUNCIL VACANCY CONTROL SUB-COMMITTEE APPLICATION FOR CONSENT TO FILL VACANCY Post : Senior Housing Officer - 5 posts Department : Housing Section : Located in Housing Offices : Location : Coatbridge South Motherwell Wishaw Bellshill Grade and Current Salary : AP4 E15,438 to E17,127 I Number of Posts in Team : Promotion of current postholders (4) Vacant since reorganisation (1) 1 Date vacancy occurred 19 April 1996 (4 posts) 1 April 1996 (1 post) Brief Outline of Job : Responsible for control of voids, arrears, estatemanagement, maintenance and staff management within an area based team covering 2,500 properties (approx). 80 NORTH LANARKSHIRE COUNCIL Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) : What are the consequences if this post is not filled ? Area based teams would be unable to provide a quality housing service. Reasons for this particular exemption : To maintain a quality housing service to tenants from local based housing offices under the immediate supervision of Senior Housing Officer. Confirmation that post is part of approved establishment YES / W Confirmation that post is not affected by budget decision to freeze certain posts YES / $40 Signature : (Head of Department) For Administration Department use : Date of Vacancy Control Sub-Committee // Decision Approve / NotApprove / Continue Signed : Date : 81 NORTH LANARKSHIRE COUNCIL VACANCY CONTROL SUB-COMMITTEE APPLICATION FOR CONSENT TO FILL VACANCY Post : Housing Benefit Officer (4 posts) ~~~~~ Department : Housing Kilsyth Area Office (temporary) Section : Forgewood Area Office Central Benefits Team Kilsyth Location : Forgewood Coatbridne Grade and Current Salary : APl/2 €11,052 to E13,197 Number of Posts in Team : (where appropriate) Specify how vacant\- arose : Kilsyth, Forgewood and One Central post approved by Housing Committee. One central post vacant due to internal promotion. Date vacancy occurred : 1May 1996 Brief Outline of Job : Day to day processing of Housing Benefit Claims. 82 NORTH LANARKSHIRE COUNCIL Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) : What are the consequences if this post is not filled ? Failure to provide service required from Housing Benefit Section. Reasons for this particular exemption : Confirmation that post is part of approved establishment YES / N0 Confirmation that post is not affected by budget decision to freeze certain posts YES / N0 For Administration Department use : Date of Vacancy Control Sub-Committee // Decision Approve / NotApprove / Continue Signed : Date : 83 NORTH LANARKSHIRE COUNCIL VACANCY CONTROL SUB-COMMITTEE APPLICATION €OR CONSENT TO FILL VACANCY I DD,,C Rent Accounting Officer Department : Housing Section : Rent Accounting Location : 195 Main Street Coatbridge I Grade and Current Salary : AP3 E13,584 to €14,943 Number of Posts in Team : 11 (where appropriate) specily now vacancy arose : Promotion ~~ ~ Date vacancy occurred : 6 May 1996 Brief Outline of Job : Reconciliation of Giro Accounts to Rent Accounting system. Control of stock data, voids, direct debits. Preparation of performance indicators. 84 NORTH LANARKSHIRE COUNCIL Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) : No alternative other than overtime. What are the consequences if this post is not filled ? Backlog of unprocessed rent payments by Direct Debit, Standing Order. Consequently, arrears build up and enquiries from irate tenants who have paid. Reasons for this particular exemption : Already 3 other vacancies in section. Confirmation that post is part of approved establishment YES / NQ Confirmation that post is not affected by budget decision to freeze certain posts YES / NQ For Administrahon Deparmlcnt LISP Date of Vacancy Control Sub-Committee I/ Decision Approve / NotApprove / Continue Signed : Date : 85 NORTH LANARKSHIRE COUNCIL VACANCY CONTROL SUB-COMMITTEE APPLICATION FOR CONSENT TO FILL VACANCY Post : Technical Assistant Department : Housing Section Improvement Grants ~~ Location : Municipal Buildings Coatbridge Grade and Current Salary : Tech 3 €11,052 to €13,197 Number of Posts in Team : 2 (where appropriate) Specify how vacancy arose : Local Government Reorganisation Date vacancy occurred : 1 April 1996 Brief Outline of Job : Responsible to the Improvement Grants Manager for the processing of applications for Improvement and Repair Grants. 86 NORTH LANARKSHIRE COUNCIL Specify possible alternatives to immediate filling of vacancy (eg. redeployment of work due to changed work patterns, temporary upgrading etc) : None What are the consequences if this post is not filled ? Section will be unable to function effectively expenditure will be lost from approved Capital Programme possible failure to meet statutory obligations increased backlog of work to private housing. Reasons for this particular exemption : To set up the staffing structure for the Improvement Grants Section as recently approved for the new council. Confirmation that post is part of approved establishment YES / NQ Confirmation that post is not affected by budget decision to freeze certain posts YES / NQ For Administration Department use : Date of Vacancy Control Sub-Committee //
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