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Board of Trustees Meeting - Cover Letter

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Board of Trustees Meeting - Cover Letter Board of Trustees Meeting - Cover Letter 1 Board of Trustees Meeting - Cover Letter 2 Board of Trustees Meeting - Directions Directions to the University of Maine at Machias University of Maine at Machias 16 O’Brien Avenue Machias From points north, follow Route 1 from Houlton to Machias. From points south and west, follow I-95 to Bangor and exit onto I-395 to Brewer at exit 182A. At the end of I-395, follow route 1A to Ellsworth and then Route 1 to Machias. From southern Maine you may also drive north on I-95 to Augusta and exit onto Route 3 at exit 30, which leads to Belfast in the Penobscot Bay area and joins Route 1; follow Route 1 north to Machias. From points east, follow Route 1 from Calais to Machias. 3 6175_UMM_CampusMap.cpy 11/8/07 10:21 AM Page 1 Board of Trustees Meeting - Directions Campus Map Powers Hall Merrill Library Reynolds Center Kilburn Commons Administrative Offices 24-Hour Computer Lab Campus Fitness and Recreation Aramark Catering Services Admissions Office Center for Lifelong Learning Faculty Dining Room Art Galleries Torrey Hall Intercolligate Athletics First-Stop Student Center Classrooms Murdock Bookstore Kimball Hall Performing Arts Center Commuter Lounge Campus Security Information Technology Dorward Hall Faculty Offices Science Building Student Support Services Health Services Galley Snack Bar Classrooms Student Life Offices Portside Community Ed and Outreach Flaherty Center Student Organizations Faculty Offices Early Care and Education Sennett Hall WUMM GIS Lab Clipper Lounge Marine Education Support Building and Research Center Maintenance O’Brien House Motor Pool Soccer Field 4 Board of Trustees Meeting - Agenda University of Maine System – Board of Trustees Meeting March 24 & 25, 2019 REVISED at the University of Maine at Machias 3/22/2019 Performing Arts Center AGENDA Faculty Representatives meeting – Room 226, Torrey Hall Student Representatives meeting – Room 221, Torrey Hall Faculty & Student Representatives will meet with Trustee Sam Collins & Tracy Bigney from 12:30 pm -1:30 pm on Sunday, March 24th in Room 226, Torrey Hall. (These rooms will be available starting at 12:15 pm on 3/24/19 and all day on 3/25/19) Sunday, March 24, 2019 Call to Order @ 1:30 pm The Board of Trustees will go directly into Executive Session Executive Session from 1:30 pm to 4:30 pm – Room 230, Torrey Hall Call to Order/Reconvene Public Meeting @ 5:00 pm Chair's Remarks BOT/BOV meeting @ 5:05 pm Tab 1 - Meeting with UMM BOV Reception @ 6:00 pm – Merrill Library (Cash Bar) (By Invitation Only) Dinner @ 7:00 pm – Kilburn Commons (By Invitation Only) Monday, March 25, 2019 Coffee & Networking @ 7:30 am Call to Order/Reconvene @ 8:00 am Citizen Comment The Board of Trustees provides time for citizen comment prior to the business agenda at each meeting. The Chair of the Board will establish time limits (usually three minutes per person) and determine any questions of appropriateness and relevancy. Personnel decisions, collective bargaining issues, grievances, litigation and other areas excludable from public discussion under the Maine Freedom of Access Law shall not constitute appropriate matters for such input. A person who wishes to speak during the citizen comment period should arrive prior to the meeting start time and sign up on a sheet provided, indicating name and topic of remarks. Chair’s Report (30 minutes) Chancellor Search Committee Update (5 minutes) Appointment of the Trustee Nominating Committee (5 minutes) Chancellor’s Report (30 minutes) 5 Board of Trustees Meeting - Agenda Induction of Trustee Karl Turner as a Distinguished Member of the Francis Crowe Society (10 minutes) UMF Presidential Search Committee Update (5 minutes) Legislative Update (10 minutes) Vice Chancellor for Finance and Administration & Treasurer’s Report (10 minutes) Tab 2 - Financial Update Vice Chancellor for Academic Affairs’ Report (30 minutes) Tab 3 - Academic Initiatives Update (20 minutes) Tab 4 - Spring 2019 Enrollment Report (10 minutes) Action Items (15 minutes) Tab 5 - Acceptance of Minutes Tab 6 - Approval of the Board of Trustees Meeting Schedule and Calendar, 2019-2020 & 2020-2021 Tab 7 - Tenure Nominations for 2019 Tab 8 - Tenure at Time of Hire, Associate Professor of Nursing, USM Tab 9 - Tenure Consideration, Professor of Business Administration, USM Tab 10 - Tenure at Time of Hire, Professor of Mechanical Engineering, UM Consent Agenda (5 minutes) March 6, 2019 Finance, Facilities, Technology Committee Meeting Tab 11 - VoIP Conversion, USM Tab 16 - Energy Project Phase II Approval Request, UM Break (10 minutes) Strategic Priorities Discussion Topics Tab 12 - Workforce Engagement Report (goal 1, action 1) (20 minutes) Tab 13 - UMS Research & Development Plan, FY2020 – FY2024 (goal 1, action 2) (30 minutes) Tab 14 - Adult Degree Completion: Implementation Plan (goal 2, action 1) (25 minutes) Tab 15 - Early College Budget Overview (goal 2, action 2) (15 minutes) Lunch Break (20 minutes) (Timing of the lunch break will be at the discretion of the Chair) Date of the Next Meeting: May 19 & 20, 2019 at the University of Maine at Augusta Executive Session from 12:45 pm to 3:30 pm – Room 230, Torrey Hall Following the Executive Session the Board will reconvene the Public Meeting to take action on the following item: Tab 17 - UMA Presidency Attachments: UMM BOV Membership List (Confidential) Financial Update - Managed Investment Pool - Pension Fund - Operating Fund - Current Fiscal Year-to-Date Forecast to Budget Spring 2019 Enrollment Report 6 Board of Trustees Meeting - Agenda - Highlights - Spring 2019 Enrollment Report (full report) Board of Trustees Schedule and Calendar, 2019-2020 & 2020-2021 Board of Trustees Committee Meeting Schedule, 2019-2020 & 2020-2021 Tenure Information - Tenure & Promotion List 2019 (Confidential) - Master List of Candidate Bios (Confidential) - Board of Trustees Policy 310 Tenure - Tenure Table 1 – Tabular analysis of 2019 candidates - Tenure Table 2 – Summary of campus tenure promotions for 2019 and the previous 5 years - Report on Tenure Statistics Tenure Consideration, USM – Background Information (Confidential) Tenure at Time of Hire, USM – Background Information (Confidential) Tenure at Time of Hire, UM – Background Information (Confidential) Workforce Engagement Report - Executive Summary - Full Report UMS Research & Development Plan, FY2020 – FY2024 - Executive Summary - Full Report (Confidential) Adult Degree Completion - Report - Implementation Plan - Gantt Chart Agenda Calendar Reports: UMS Interactive Dashboard Management Group Appointments Report Capital Project Status Report - Executive Summary - Capital Project Status Report - Capital Project Status Report – Bond Report UMS Research Reinvestment Fund (RRF) Annual Report of Activities Sightlines Annual Facilities Report, UMS - Executive Summary - Sightlines Presentation Report on the Native American Waiver Education Program (NAWEP) Task Force Presentations: Academic Initiatives Update Spring 2019 Enrollment Update Adult Degree Completion Presentation Early College Update Tabs noted in red text are action items. Note: Times are estimated based upon the anticipated length for presentations or discussion of a particular topic. An item may be brought up earlier or the order of items changed for effective deliberation of matters before the Board. 7 Board of Trustees Meeting - Meeting with UMM BOV 1 AGENDA ITEM SUMMARY 1. NAME OF ITEM: Meeting with UMM Board of Visitors 2. INITIATED BY: James H. Page, Chancellor 3. BOARD INFORMATION: X BOARD ACTION: 4. OUTCOME: BOARD POLICY: 102 Charter, Section 4B.5 5. BACKGROUND: The Board of Trustees (BOT) and the Boards of Visitors (BOV) for the universities are collaborating to increase engagement. The BOT/BOV partnership increases advocacy and adds value for UMS, our students and the State. One aspect of this engagement is a regularly scheduled meeting of the BOT with the local BOV when the BOT meets on a campus. Members of the UMM BOV will meet with the BOT for a discussion of campus BOV strategic goals and concerns. Attachment: UMM BOV Membership List for 2018-2019 (confidential) 3/14/2019 23 Board of Trustees Meeting - Financial Update 2 AGENDA ITEM SUMMARY 1. NAME OF ITEM: Financial Update 2. INITIATED BY: James H. Page, Chancellor 3. BOARD INFORMATION: X BOARD ACTION: 4. OUTCOME: BOARD POLICY: Enhance fiscal positioning 5. BACKGROUND: Vice Chancellor for Finance & Administration and Treasurer Ryan Low will provide a brief financial update at the March 24 & 25, 2019 Board of Trustees meeting. Attachments: Managed Investment Pool Flash Reports Pension Fund Flash Reports Operating Fund Flash Reports Current Fiscal Year-to-Date Forecast to Budget 3/14/2019 24 Board of Trustees Meeting - Academic Initiatives Update 3 AGENDA ITEM SUMMARY 1. NAME OF ITEM: Academic Initiatives Update 2. INITIATED BY: James H. Page, Chancellor 3. BOARD INFORMATION: X BOARD ACTION: 4. OUTCOME: BOARD POLICY: Relevant Academic Programming 5. BACKGROUND: Brief progress updates will be provided on four major academic initiatives: (a) the Program Innovation Fund (PIF), (b) Programs for Examination (PFE), (c) Academic Partnerships for online course delivery, and (d) new capabilities/tools in the UMS Institutional Research office. Vice Chancellor Neely will provide a summary of the March, 2019 CAOC recommendations to finalize this year’s PFE actions; he will also inform the Board of the status of proposals submitted for PIF support. With respect to the Academic Partnerships, an overview of campus meetings at USM,
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