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Board of Trustees Meeting - Cover Letter

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Board of Trustees Meeting - Cover Letter Board of Trustees Meeting - Cover Letter 1 Board of Trustees Meeting - Cover Letter 2 Board of Trustees Meeting - Directions and Maps Directions to USM University of Southern Maine 96 Falmouth Street, Portland, Maine 207-780-4480 From I-295 (north or south bound): Take Exit 6B (Forest Avenue North). Turn left at the first light onto to Bedford Street and proceed until you see the skywalk over the street. Drive under the skywalk and turn left onto Surrenden Street to enter the parking garage. The Glickman Library is a short walk from the parking garage. The meetings will be on the 7th Floor of the Glickman Library. 3 Board of Trustees Meeting - Directions and Maps 4 Board of Trustees Meeting - Agenda UMS Board of Trustees Meeting REVISED University of Southern Maine 3/17/18 7th Floor Glickman Library, University Events Room March 18-19, 2018 AGENDA Meeting Room for Faculty Representatives – Cohen Center, Room 103, 1st floor, Glickman Library 1:00 pm - Faculty Representatives meeting with James Thelen - Cohen Room 2:00 pm - Faculty Representatives meeting with Dr. Neely - Cohen Room Meeting Room for the Student Representatives – Room 714, 7th Floor, Glickman Library (These rooms are available starting at 12:00 pm on 3/18/18.) Sunday, March 18, 2018 Call to Order @ 3:00 pm - Room 423/424, 4th Floor Glickman Library The Board will go directly into executive session. Executive Session from 3:05 pm to 4:45 pm - Room 423/424, 4th Floor Glickman Library BOT/BOV Meeting @ 5:00 pm - 7th Floor Glickman Library Tab 1 - Meeting with the USM Board of Visitors Reception @ 6:00 pm - Abromson Center, 1st floor (Cash Bar) Dinner @ 7:00 pm - Abromson Center, 2nd floor - lobby Monday, March 19, 2018 - 7th Floor Glickman Library Coffee & Networking @ 8:00 am Call to Order/Reconvene @ 8:30 am Citizen Comment The Board of Trustees provides time for citizen comment prior to the business agenda at each meeting. The Chair of the Board will establish time limits (usually three minutes per person) and determine any questions of appropriateness and relevancy. Personnel decisions, collective bargaining issues, grievances, litigation and other areas excludable from public discussion under the Maine Freedom of Access Law shall not constitute appropriate matters for such input. A person who wishes to speak during the citizen comment period should arrive prior to the meeting start time and sign up on a sheet provided, indicating name and topic of remarks. Acceptance of Minutes Committee Reports/Actions (40 minutes) Academic & Student Affairs Committee Meeting (3/5/18) (5 minutes) Academic & Student Affairs and Human Resources & Labor Relations Joint Session (3/5/18) (5 minutes) Audit Committee Meeting (2/9/18) (5 minutes) Finance/Facilities/Technology Committee Meeting (3/1/18) (5 minutes) Human Resource & Labor Relations Committee Meeting (3/5/18) (5 minutes) Special Board of Trustees Meeting (3/5/18) (5 minutes) UM Presidential Search Committee Update (10 minutes) 7 Board of Trustees Meeting - Agenda Chair’s Report (10 minutes) Tab 2 - Establishment of the Trustee Nominating Committee Chancellor’s Report (20 minutes) Vice Chancellor for Finance and Administration & Treasurer's Report (30 minutes) Tab 3 - Financial Update Vice Chancellor for Academic Affairs' Report (15 minutes) Tab 4 - Course Cross-Listing Strategy to Support Multi-Campus Programs Updates Tab 5 - Maine Center for Graduate Professional Studies (10 minutes) Tab 6 - UM Comprehensive Campaign (5 minutes) Tab 7 - Small Campus Advancement Initiative (15 minutes) Action Items Tab 8 - Appointment of the Clerk of the Board of Trustees (5 minutes) Tab 9 - Approval of Appointment to the UM Board of Agriculture (5 minutes) Tab 10 - Approval of the Board Meeting Calendar 2018-2019 & 2019-2020 (10 minutes) Tab 11 - Approval of the BOT/BOV Executive Committee Charter and Calendar of Collaboration (5 minutes) Tab 20 - Proposed New Board Policy 214 – Institutional Authority on Political Matters (30 minutes) Discussion Items Tab 12 - Comprehensive Enrollment Management Review Team Final Report (45 minutes) Consent Agenda (10 minutes) Action items from the March 1, 2018 Finance, Facilities & Technology Committee Meeting: Tab 13 - Square Footage Increase and Donation Authorization, UM Tab 14 - Marine Sampling Processing Shed, UMM Tab 15 - Gorham Athletic Fields LED Lighting Project - Hannaford, Baseball & Softball Fields, USM Action items from the March 5, 2018 Academic & Student Affairs Committee Meeting: Tab 16 - UMS Student Conduct Code Date of the Next Meeting: May 20 & 21, 2018 at the University of Maine at Fort Kent Lunch Break (20 minutes) (Timing of the lunch break will be at the discretion of the Chair.) Executive Session (3 hours) – 7th Floor Glickman Library Following the Executive Session, the public meeting will be reconvened to vote on the following item: Action Item Tab 17 - Tenure Nominations for 2018 Tab 18 - Tenure at the time of hire: USM Associate Dean of Nursing Tab 19 - Appointment of President at the University of Maine Attachments Financial Update - Managed Investment Pool - Pension Fund - Operating Fund 8 Board of Trustees Meeting - Agenda - Current Fiscal Year-to-Date Forecast to Budget UM Board of Agriculture Appointment Comprehensive Enrollment Management Review Team Final Report Student Conduct Code - Draft Student Conduct Code - Annotated Version - Draft Student Conduct Code - Clean Version Tenure Information - Board of Trustees Policy 310 Tenure - Tenure Table 1 - Tenure Table 2 - Report of Tenure Statistics - UMS Faculty Peer Tenure Comparison - 2015 - UMS Instructional Faculty Peer Tenure Comparison - 2015 Tenure at the time of hire - background information Proposed New Board Policy 214 – Institutional Authority on Political Matters Small Campus Advancement Report Reports: Agenda Calendar Capital Projects Status Report - Executive Summary - Report Educate Maine Annual Report - 2017 Year in Review Management Group Appointments Report Sightlines Annual State of Facilities Report, UMS - Executive Summary - Report Spring 2018 Enrollment Report State of IT Report UMS Research Reinvestment Fund Annual Report UMS Workforce Development Infrastructure Bond (LD 836) UMS Workforce Development Infrastructure Bond Talking Points Presentations: Cross Listing Tabs noted in red text are action items. Note: Times are estimated based upon the anticipated length for presentations or discussion of a particular topic. An item may be brought up earlier or the order of items changed for effective deliberation of matters before the Board. 9 Board of Trustees Meeting - Directions and Maps Directions to Hampton Inn Hampton Inn 171 Philbrook Avenue South Portland, Maine 207-773-4400 Approximately 5 miles or 6 minutes from USM to the Hampton Inn. ∑ Take a right onto Forest Avenue/US-302 ∑ Merge onto I-295 South toward South Portland ∑ Take exit 1 toward 1-95 N/Maine Mall Road ∑ Merge onto Maine Turnpike App. ∑ Take the exit toward Maine Mall Road – ME 114/Jetport ∑ Keep right to take the Philbrook Road ramp toward Maine Mall ∑ Turn right onto Philbrook Avenue ∑ The Hampton Inn Portland-Airport is on the corner 5 Board of Trustees Meeting - Acceptance of Minutes Acceptance of Minutes The following minutes will be presented to the Board of Trustees for approval at the March 19, 2018 Board meeting: January 28-29, 2018 Board of Trustees Meeting February 9, 2018 - Audit Committee March 1, 2018 - Finance, Facilities, Technology Committee March 5, 2018 - Special Board of Trustees Meeting March 5, 2018 - Academic & Student Affairs Committee March 5, 2018 - Joint Session with Academic & Student Affairs Committee and Human Resources/Labor Relations Committee March 5, 2018 - Human Resources/Labor Relations Committee Board of Trustees website link to the minutes: http://www.maine.edu/about-the-system/board-of-trustees/meeting- minutes/ 17 Board of Trustees Meeting - Meeting with the USM Board of Visitors 1 AGENDA ITEM SUMMARY 1. NAME OF ITEM: Meeting with USM Board of Visitors 2. INITIATED BY: James H. Page, Chancellor 3. BOARD INFORMATION:X BOARD ACTION: 4. OUTCOME: BOARD POLICY: 102 Charter, Section 4B.5 5. BACKGROUND: The Board of Trustees (BOT) and the Boards of Visitors (BOV) for the universities are collaborating to increase engagement. The BOT/BOV partnership increases advocacy and adds value for UMS, our students and the State. One aspect of this engagement is a regularly scheduled meeting of the BOT with the local BOV when the BOT meets on a campus. Members of the USM BOV will meet with the BOT for a discussion of campus BOV strategic goals and concerns. 3/8/18 18 Board of Trustees Meeting - Establishment of the Trustee Nominating Committee 2 AGENDA ITEM SUMMARY 1. NAME OF ITEM: Establishment of the Trustee Nominating Committee 2. INITIATED BY: James Erwin, Chair 3. BOARD INFORMATION:X BOARD ACTION: 4. OUTCOME: BOARD POLICY: Bylaws, Section 3.2 4. BACKGROUND: The Board of Trustees annually in May approves officers to serve one year terms. The Chair of the Board shall appoint three Trustees, one who shall be designated as Chair. Per Bylaw Section 3.2, the Board is not required to approve the appointment of members to the Committee for the Nomination of Officers. The Committee for Nomination of Officers shall nominate, from members of the Board, a Chair and Vice Chair. 03/8/18 21 Board of Trustees Meeting - Financial Update 3 _____________________________________________________________________________ AGENDA ITEM SUMMARY 1. NAME OF ITEM: Financial Update 2. INITIATED BY: James H. Page, Chancellor 3. BOARD INFORMATION: X BOARD ACTION: 4. OUTCOME: BOARD POLICY: Enhance fiscal positioning 5. BACKGROUND: Vice Chancellor for Finance and Administration and Treasurer Ryan Low will provide a brief financial update at the March 18-19, 2018 Board of Trustees meeting. Attachments: Managed Investment Pool Flash Reports Pension Fund Flash Reports Operating Fund Flash Reports Current Fiscal Year-to-Date Forecast to Budget 3/8/2018 22 Board of Trustees Meeting - Course Cross-Listing Strategy to Support Multi-Campus Programs 4 AGENDA ITEM SUMMARY 1. NAME OF ITEM: Course Cross-listing Strategy to Support Multi-Campus Programs 2.
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