Government of O/o Collector & District Magistrate, SPSR

Collector Office, Achari Street SPSR Nellore – 524001 Phone: 9849904077, email: [email protected]

Tender No:2/Autocadworks/2020, Date:19-02-2020

SRI POTTI SREE RAMULU NELLORE DISTRICT

Short Tender For

“Engagement of reputed Firm/Agency for Preparation Housesites Layouts in AutoCAD Drawings and Printing of the Housesites Layouts in variety of sizes for SPSR Nellore District”.

(Visit us: www.spsnellore.ap.gov.in)

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Office of the Collector & District Magistrate Achari Street, Nellore, SPSR Nellore District - 524001 Website: www.spsnellore.ap.gov.in

Notice Inviting Tender (NIT)

The Joint Collector&Additional District Magistrate, SPS Nellore District inviting tenders from the interested firms / agencies for “Preparation Housesites Layouts in AutoCAD Drawings and Printing the Layouts in variety of sizes for SPSR Nellore District”.

Time schedule of various tender related events:

Bid calling date 22-02-2020, 11.00 AM Bid closing date/time 29-02-2020, 04.00 PM Bid opening date 29-02-2020, 05.00 PM Rs. 1000/- (One Thousand Rupees) DD in the favor Bid Fee of The Collector & District Magistrate, SPSR Nellore. Rs. 1,00,000/- (One Lakh Rupees Only), DD in the Earnest Money Deposit (EMD) favor of The Collector & District Magistrate, SPSR Nellore. Administrative Officer (AO) Contact person Email: [email protected], Ph: +91 9849904077 Tender Ref No. “Vide 2/Autocad/2020”

Note:

Hard Copies of Bid Fee and EMD Fee in the form of Demand Draftshould be reached to O/o Collector & District Magistrate, SPSR Nellore before the last date and time of tender submission.

Sd/- Dr.Vinod Kumar.V Joint Collector & Addl. District Magistrate SPS Nellore District

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Tender shall be submitted exclusively offline(sealed Cover) tender only. The tenderers should drop the bids in Tender box available at Administrative officer Chamber, in Collector office, SPSR Nellore. Bids submitted without the payment details of Bid document fee & EMD will be liable for rejection. However, all documents related to technical & financial bid should be submitted along with bid only as per timelines given in the bid data sheet.

Tenders will be opened at 05.00 P.M on 29.02.2020 at the O/o Collector& District Magistrate, SPSR Nellore &the district purchasing committee will conduct evaluation on the same day.

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I. INTRODUCTION:

Government of Andhra Pradesh, SPSR Nellore District Administration is planning to issue house sites along with house sites pattas to the poor households who are not having the Housesites in the district. The Survey and Land Records, SPSR Nellore District and Revenue Department are responsible to prepare the layout plans for these schemes.

1. Purpose:

The Purpose of this tender is to identify a reputed Firm/ Agency who may be asked to provide Preparation of Housesites layouts in the AutoCAD Drawings and Printing the Housesites Layouts in variety of sizesand other professional services support to O/o Collector & District Magistrate, SPS Nellore District.

2. Critical Information:

Applicants are advised to study this RFP document carefully before submitting their proposals in response to the RFP Notice. Submission of a proposal in response to this notice shall be deemed to have been done after careful study and examination of this document with full understanding of its terms, conditions and implications thereof.

3. Conflict of Interest:

The prospective Firm/ Agency who are engaged forPreparation of Housesites layouts in the AutoCAD Drawings and Printing the Housesites (Color Prints) Layouts in variety of sizesand other professional services are engaged would be required to give and undertaking that neither any conflict of Interest exists on their part nor will they engage in any future for a year which may Result in conflict of interest. The Collector & District Magistrate/ Joint Collector & Additional District Magistrate, SPS Nellore District may terminate the engagement of contract in whole or in part, if it deems such termination necessary to avoid the Appearance of a conflict of interest.

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4. Right to Terminate the process:

The Collector & District Magistrate/ Joint Collector & Addl. District Magistrate, SPS Nellore District, may terminate the RFP process at any time, at any stage without assigning any reason, The Collector & District Magistrate, SPS Nellore District/ District Purchase Committeemakes no commitments, express or implied, that this process will result in a business transaction with anyone.

The Successful bidder has to Preparation of Housesites layouts in the AutoCAD Drawings and Printing the Housesites (Color Prints) Layouts in variety of sizesand other professional servicesof the scheduled items along with quantities covered under the scope of work shall be delivered to the SPSR Nellore DistrictAdministration.

5. Qualification/ Eligibility Criteria:

Professional Firms/Agencies having experience in the relevant field are eligible to submit Bids. They shall possess the minimum experience as specified in the related field. Such Firms should have been in existence for a period of at least 2 years on the date of bid calling.

a. The Tenderer must have sufficient technical staff/man power along withexperienced executives in preparation of Layout Plans as per the norms of the municipal administration/ NUDA norms. b. Bidder should furnish the Signed RFP Document, Bid Fee details and Payment details of EMD. c. The Tenderer must have completed satisfactorily at least Two single projects of the similar nature of not less than value of Rs. 0.20 Lac in Govt. Department/Public Sectors (supportive documents should be attached). d. Bidder should have experience inHousesites Layouts Preparation as per the norms of the NUDA/Municipal Administration using AutoCAD software to minimum two(2) Govt. Departments (State or Central)/PSUs.

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e. Bidder should furnish the Firm Registration Certificate, GST Registration, PAN Card. f. Bidder should have supplied more than 20 Lakh Rupees work orders related toPreparation of Housesites layouts in the AutoCAD Drawings and Printing the Housesites (Color Prints) Layouts in variety of sizesand other professional servicesany public sector units/ PSU’s during last 3 financial years (2016-17, 2017-18, 2018- 19). g. Bidder should submit the Profile of the organization and the projects completed in detail. h. The Tenderer must not have been blacklisted or debarred in any Governmentdepartment.If the bidder is debarred/ blacklisted in the tendering process on any previous occasion, such bidder becomes ineligible to participate in the bidding process. In case of any concealing of information relating to blacklisting or pending cases or submission of fake information/fake documents, The Joint Collector &Addl. District Magistrate reserves the right to cancel the work order/contract allotted. In such a case the bidder shallforfeit the EMD amount and also is liable for penal action as per rules in vogue. i. The bidder shall furnish IT returns of the last three financial years i.e. (2016-17, 2017-18, 2018 - 19) and bidder should have minimum turnover of 20 Lakhs during the past three financial years. Bidder should have positive net worth.

Note: Relevant documents in support of above should be furnished.

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II. Statement of important limits/values related to bid

S.No Item Description

EMD Rs.1,00,000/- (Rs. OneLakh Rupees) for the scheduledworks. The 1 EMD Fees EMD should be in the form of DD in the favour of The Collector & District Magistrate, SPSR Nellore District. 2 Bid Validity Period 60 days from the date of opening of bids. The contract period is initially for a period of three months only from the date of signing of theAgreement to the bidder and the rates are 3 Contract Period valid during the contract period. The contract period may be extended on mutual agreeable terms and conditions, performance of the vendor. Demand Draft that are issued by any Scheduled / Nationalized banks 4 EMD Validity Period only will be accepted. DD Validity should be 3 months and DD to be taken after bid calling date. Period of furnishing The EMD fee will be considered as the Performance security of the 5 performance security works. Performance Security The EMD fee will be considered as the Performance security of the 6 Value with District works. Collector Office. Performance Security 7 30 days beyond warranty Validity Period Period of signing of 8 Within 5 days from date of receipt of Notification of Award. Contract Payment Terms By Order Issuing Authority 80 % payment On completion of Layouts Design works Preparation & Colour Printing in variety of sizes and quantities.

Will be released upon successful 20 % Payment completion of Acceptance and verification test.

No Advance Payments will be issued for 9 Payment Terms the works entrusted.

Note : All the Delivery reports, records, Quality Certificate/report to beCounter signed by the respective Competent Authority asDesignated by the user department.

The certificate/report should have Name, Designation, Signature, Phone number, Date and Seal of the Officer.

The DC/IR will not be processed for payments if the Name, Designation, Signature, Phone number, Date and Seal of the Officers are not available.

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Late Deliveries / Delay in works: Late Deliveries / 5 % of the late delivered or deemed late delivered / works for one week 10 Installations or part thereof, 8 % for Two weeks or part thereof, 9 % for Three weeks or part thereof, 10 % for Four weeks or part thereof and so on.

Maximum late Maximum late deliveries/installations: 15% on the Total value of works 11 for that location/site for late delivery / delay in works executions or Deliveries of works deemed late delivered.

12 Conditional Bids Not Acceptable and liable for rejection. 13 Eligibility Criteria As per the above Section Eligibility Criteria Conditions Tender shall be submitted exclusively offline only. The tenderers should drop the bids in Tender box available at Administrative Officer Chamber(A-Section) in Collector office, SPS Nellore. Bids submitted without the payment details of Bid fee & EMD will be Procedure for Bid liable for rejection. However, all documents related to technical & 14 Submission financial bid should be submitted along with bid only as per timelines given in the bid data sheet. The bidders shall sign on all the statements, documents certificates Owning responsibility for their correctness/authenticity.

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III. Scope of Work and Deliverables:

Preparation of House Sites Layouts using the AutoCAD Drawings for the Housing for all Schemes for SPSR Nellore District:

Government of Andhra Pradesh, SPSR Nellore District Administration is planning to issue house sites along with house sites pattas to the poor households who are not having the Housesites in the district. The Survey and Land Records, SPSR Nellore District and Revenue Department are the executive departments for the scheme. 1) The successful bidder has to collect layout details / part-details from the Survey and Land Records, Town Planning wing of SPSR Nellore District. 2) The bidder has to prepare the House sites layout plans as per the rules and norms of the NUDA/Municipal Administration. Preparation of drawings using NUDA/Municipal Administration standard legends, formats and layouts. All the drawings to be furnished in AUTOCAD and .pdf formats. 3) The bidder has to prepare the Housesites layout plans using AutoCAD Software only. All the drawings shall be submitted to the Housesites section of revenue department in both softcopy (DVD/USB Drive) and Hardcopy prints in variety of sizes and quantities. 4) As per the latest URDPFI guidelines, Layout showing nearby urban and rural settlement areas, transport network, Agriculture, water bodies (both seasonal and perennial) wetlands (both seasonal and perennial), forest land…etc. 5) The bidder has to prepare the layouts and print the layout plans in color, quality paper (photo glassy paper) in different sizes i.e., A0, A1, A2, A3, A4 and Legal. 6) The Layout design should be compatible to any size of printing with maximum of 600dpi to 800dpi pixels quality. 7) Total no of House sites layouts are 1500 Layouts (Approximate). 8) The bidder has to mark the each plot allotted in the Layout Plan to distribute to the individual household.

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9) Preparation of Layout Plans & As-Built drawings in the premises of SSALR Dept. 10) The scope shall not be limited to the above points; however the bidder has to provide drafting services for successful completion of the project. 11) The tenure may be decided on basis of the project contract. 12) The following will not be considered as revision: a) Any Drafting Errors in the drawing/ Document. b) Submitted Drawing/ Document is not in-line with Input provided. 13) The bidder and his team shall submit the drawings of the project as follows: a) Initial preparation/ Revision drawings should be submitted within 2 days from the dateof input. b) Subsequent Revised drawings should be submitted within 2days from the comments/changes made. c) In case of urgency / any further revisions to be made in the drawings, these should be incorporated within half day.

14) Scope of work shall be produced both in digital form (shape file format and AUTOCAD Format) and printed format shall be handed over to the Survey Settlements and Land Records Department and Revenue Department (Housesites Section) of SPSR Nellore District. 15) The Bidder shall complete the layout designs and printing process with in 20 days from the date of issue of work order.

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The scheduled works for the above is as follows:

S.No Description of work/items Required quantity(Approx) 1. Preparation House Sites Layouts along with Plot 1500 Layouts wise Marking using AutoCAD software, Making Softcopy in (DVD/USB Drive) in pdf format.

2. Printing of House Sites Layoutsin Color (A0, A1, Will be provided A2, A3, A4 size).

Payment terms: The Payment Shall be done in Two Parts.

1. 80% payment will be released on completion of layouts preparation and printing of layouts in color in variety sizes as per the quantities. 2. 20% will be released upon successful completion of Acceptance and verification test from the department. 3. No Advance Payments will be issued for the works entrusted. For any delays in delivery beyond delivery period mentioned in the work order, the vendor will be liable for penalties.

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CHECK LIST

Two Bid Covers (Envelop1 and Envelop 2 in one big sealed envelope), on the top of envelop must be written name of the project, due date and drop the bid in the tender box available to the below address:

O/o The Collector & District Magistrate A-Section, SPSR Nellore District Achari Street, Nellore - 524001

Envelop 1: Technical Bid Cover

1. Signed RFP/NIT document 2. EMD, Bid Document Fee 3. Firm Registration Certificate 4. Bid Letter (Annexure -2) 5. Turnover Letter (Annexure -3) 6. IT returns and Balance sheet for last 3 years 7. Deviation from tenders and conditions 8. Profile of the organization 9. Work orders copy 10. Technical Proposal 11. Manpower Details (Autocad works)

Envelop 2: Financial Bid

1. Financial Bid (Annexure 4) Technical bid will be opened first. If any firm fails to produce the required documents/information as desired above they will be summarily rejected and no further correspondence will be entertained in the matter. Preference will be given to a firm which has knowledge, expertise, and experience of autocad works with autocad manpower resources. Financial bid will be opened among the eligible technical bidders only.

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BID EVALUATION PROCESS

The selection of the Bidder shall be based on the technical expertise and the costs incurred to execute the works. The Proposals submitted by the Bidders will be evaluated by taking the following stages of evaluation in to consideration:

Technical Evaluation: The bids will be evaluated based on the Technical Evaluation Criteria mentioned below Technical Criteria bidders are required to furnish data with supporting documents on the prescripted format mentioned against Sl. No. 1 to 4 of the below mentioned table for evaluation by District Purchasing Committee.

Financial Evaluation:Financial bid will be opened among the eligible technical bidders only.

S.No. Criteria Max Supporting Marks Documents

1 Year of operation in Self-Attested copy >10 Years – 5 Marks of certificate of 5 5-10 Years – 3 Marks incorporation < 5 years – 2 Marks 2 Revenue of firm in India

INR >1Crore – 10 Marks 10 Certificate from INR 80Lacs– 1 Cr - 6 Marks Statutory Auditor INR 30 Lacs- 80Lacs– 2 Marks INR <30 Lacs– 1 Mark 3 Past experience of the firm in various Layout Preparation Works, Autocad 45 Relevant Work Works. order copies

4 Approach methodology and work proposed

1. Understading of the scope 2. Suggested approach and work 40 Needs to be plan enclosed along with

3. Implementation methodology technical proposal. 4. Softwares available 5. Manpower

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Annexure – I

To be enclosed with Technical bid.

AUTHORISATION LETTER TO BE FUNISHED BY THE FIRM

(This letter of authority should be on the letter-head of the firm and should be signed/attested by a person competent and having the power of attorney to the bind the manufacturers)

To Date:

The Collector & District Magistrate, Achari Street, SPSR Nellore - 524001

Dear Sir,

Sub: Tender No. Date:

We, ______established ad repute technical service IT firm/ Agency of ______having consultancy/agency at ______and office at______delegate Mr. Mrs (name and address of authorized/agent)______to represent us to the tender, negotiate and conclude the contract on our behalf with you against the tender No:______dated: ______cited.

Nocompany/firm or individual other than M/S.______are authorized to represent us in regard to this business against this speciic tender.

We give an undertaking that we will continue to provide service to The Collector & District Magistrate, SPS Nellore District for the entire period from the date of the work order.

Yours faithfully, Signature of Firm Witness Name: Address:

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Annexure – II

To be enclosed with Technical bid.

BID LETTER

To Date:

The Collector & District Magistrate, Achari Street, SPSR Nellore - 524001

Dear Sir,

Sub:

TenderNo.______date:______

1. We are a registered software services firm 2. We hereby offer to supply and provide the required services at the price(s) mentioned in the bid. 3. Period of delivery: we do hereby undertake that in the event of acceptance of our bid, the supply of consultants shall be started at site within______days form the date of Award of contract and the delivery will be completed within the time schedule mentioned in the contract bid document. 4. We agree the complete Bid enclosing with all document/informaiton as required in the tender document. 5. We agree to abide by our offer for a period of____days from date fixed for opening of the tenders and that we shall remain bound by a communication of acceptance within that time. 6. We have carefully read and understood that the terms and conditions of the tender and we do hereby undertake to supply the technical support as per these terms and conditions. The deviations from the above specifications, terms and conditions only those mentioned in Annexure 3 and 4. 7. Certified that the bidder is : A sole proprietorship firm and the person signing the tender is the sole proprietor/constituted attorney of the sole proprietor. A partnership firm and the person signing the tender is the partner of the firm and he has the authority to refer to arbitration disputes concerning the business of the partnership by virtue of the partnership agreement / by virtue of General power of attorney.

OR

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A Company and a person signing the tender is the consitituted authoriity:

Note: Delete what ever is not applicable. All corrections/deletions should invariable be duly attested by the person authroized to sign the tender document. We do hereby undertake that unitl a formal contract is prepared and executed this bid together with your written accpetance thereof and placement of letter of intent awarding the contract shall consitute a binding contract between us.

Date: This______day of______2020.

Signature of the bidder

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Annexure 3

(To be enclosed with Technical Bid)

Turnover Details

Sl.no Financial Year Turnover in Lakhs

1 2016-2017

2 2017-2018

3 2018-2019

Signature of the Bidder

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Annexure – IV

(To be included in financial bid cover –II)

Financial Bid

1. Cost of service and taxes as applicable should be indicated clearly and separately in words and figures

Name & Address of the Bidder S.No. Description of work / Required Qty Unit GST Total Price Items (Approx.) Price (Inclusive without of All Taxes Taxes) (In INR) (IN INR)

(1) (2) (3) (4) (5) 1 Preparation of House 1500 Layouts sites Layouts and Submission of Layouts in Softcopy Format PRINTING THE LAYOUTS in Color Format 2 Printing of A0 Size Layout Qty Will be in Color intimated Later 3 Printing of A1 Size Layout Qty Will be in Color intimated Later 4 Printing of A2 Size Layout Qty Will be in Color intimated Later 5 Printing of A3 Size Layout Qty Will be in Color intimated Later 6 Printing of A4/Legal Size Qty Will be Layout in Color intimated Later Total

(Total in Words______)

Mention applicable taxes with percentage

Signature of the Bidder

(Seal)

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Annexure V: Bidder Information Sheet

Name of Bidder: Tender Ref Number:

S.No Description Details to be filled by Bidder

1 Name of the Bidder/Organization

2 Nature of the Organization Government / Public / Private 3 Year of Establishment (Enclose any of the following for proof of establishment)  Certificate of Incorporation  Article of Association to indicate line of business

4 Regd. Office Postal Address with Phone & Fax Number, Email and Website URL 5 Office Address in Andhra Pradesh

6 Contact person with Phone, Mobile Number & e-mail address 7 GST Registration No.

8 Valid ISO 9001:2015 and ISO 14001:2015 Certification 9 Valid ISO 27001 Certification

10 Additional Certification/Awards (if Any)

11 List of supporting documents attached for this form

Date: Signature of the Bidder with seal Place:

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Annexure VI: Format for Self-Declaration on Blacklisting

(On Company Letterhead – Submit separate declaration for Bidder)

Name of Bidder: Tender Ref Number:

To Date:

The Collector & District Magistrate, Achari Street, SPSR Nellore - 524001

Sir, In response to the RFP No.______dated______for quoting against the RFP as ...... of M/s << Bidder>>, I / We hereby declare that our Company / Firm ______is having unblemished past record and was not declared blacklisted or ineligible to participate for bidding as on date of submission of the bid by any State/Central Govt. or PSU due to breach of general or specific instructions, corrupt /fraudulent , Non Performance or any other unethical business practices.

Yours faithfully, Authorized Signatory______Name______Designation______Company name______

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Annexure VIII: Scanning/ Record Modernization Project Experience (Please provide separate forms for each project)

Name of Bidder: Tender Ref Number:

S. Items Details No. 1 Project/ Assignment Name:

2 Detailed Narrative / Description of Project:

3 Project Value

4 Number of Professional Staff deployed by the Company for the narrated project : 5 Project Location:

6 Start Date:

7 Go Live Date:

8 Completion Date:

9 Client details a Name of the Client:

Note: Work Order and Completion certificates shall be provided. Non- compliance to this shall lead to non-consideration.

Date: Signature of the Bidder with seal Place:

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AGREEMENT

(On Rs. 200/- stamp/legal paper purchased in Andhra Pradesh State only)

(To be stamped in accordance with the Indian Stamp Act)

The agreement entered into this______DOA of ______2020, between M/s______(hereinafer referred to as the “Contractor” which term shall include their successors and legal representatives) and O/o The Collector & District Magistrate, SPS Nellore District (hereinafter refered to as the “Colector Office” Which terms shall include its successors and assigns).

WHEREAS

1) The bid submitted on ______by the “Contractor” against the The Collector & District Magistrate, SPS Nellore District, AP, bid notification No.______dated______for “Preparation of House Sites Layouts and Printing Works”. 2) And as per scope work enclosed was accepted by the said the The Collector & District Magistrate, SPS Nellore District, AP, Subject to the Terms and Conditions detailed in the said The Collector & District Magistrate, SPS Nellore District, AP,, letter of Award No.______dated______(hereinafter referred to as order). 3) The Contractor having accepted the order was required to execute agreement and to furnish a Bank Guarantee towards the Security Deposit for the due fulfillment of the agreement. 4) The Contractor has furnished a Bank Guarantee bearing No.______dated______in favour of The Collector & District Magistrate, SPS Nellore District, for sum of ______only towards the security deposit, for the due fulfilment of the agreement from the ______Bank and has further agreed to renew it to the extent required to cover the full guarantee period under the agreement. Now this indenture witnessed and it is hereby agreed and declared as follows, that is to say in consideration of the payments to be made to the contractor by the Collector Office as herein after mentioned, the contractor hereby covenants with the Collector Office, that the contractor shall and will duly provide the service of the quality and description specified and shall do and perform all other works and things in the

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agreement subject to the terms and conditions and stipulations mentioned in the agreement and conditions specified in the tender inviting document.

In witness whereof the parties______and O/o Collector & District Magistrate, SPS Nellore District to this agreement have signed this indenture in the presence of the following witnesses.

For Contractor for O/o Collector &

(Signature with Name, District magistrate

Designation and Company Seal)

Witness: Witness:

1) 1)

2) 2)

Sd/- Dr.Vinod Kumar.V Joint Collector & Addl. District Magistrate SPS Nellore District

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