MINUTES 001
154. ATTENDANCE & APOLOGIES
Councillors Cllr Russell Francis (Chairman) Cllr Susie Holland Cllr Sarah Stock (Vice Chairman) Cllr Toni Perryman Cllr Ken Waller Cllr Sue Flynn Cllr Tim Cross
Cllr Susie Holland pre-planned unavailability Cllr Ken Waller pre-planned unavailability Cllr Toni Perryman work commitments
Apologies accepted by the council
155. APPROVAL OF MINUTES FROM THE PREVIOUS MEETING(S) The distributed and published minutes from the previous meeting(s) of the parish council.
The council agree that the minutes are a true and accurate account The chairman signs the minutes
156. DECLARATION OF INTERESTS Members are requested to make any declarations of personal or prejudicial interests, in line with the 2018 code of conduct, relating to items on this agenda.
No declarations of interest were offered by the councillors
157. ACTIONS OUTSTANDING FROM PREVIOUS MEETINGS
September CHURCH LANE CAR PARK The residents close to the Church Lane car park would like to request a PIR light Cllr Waller to look into CCTV for this area as an option with Wifi connection EO has requested a quote for the purchase and installation of a PIR light from Short Electrical, ideally the PIR light will need a taller pole and more powerful lamps The PCSO is still patrolling this area and has reported no problems or incidents The HPC are not looking for maintenance or repair costs for the carpark, however a one-off payment of £1000 will be requested by Cllr Holland from the school governors. This payment was previously discussed with the school Waiting till after the Governors meeting is held before contacting the school
Susie Holland: the school has agreed to pay the £1000 in four £250 yearly amounts EO to send an invoice for 2019 and 2020 to the school PENDING
Harlestone Parish Council – February Minutes 2020
Page 1 of 11 081. FOOTPATH AND ROAD SIGNS RETRO FIT Project from Cllr Susie Holland to retro fit old style wooden black and white sign posts in the village, would the council consider this project After some discussion the Council recommend/agree that Cllr Holland should carry out further research and report back to council Susie: old signs in the village used to be black and white, new cast signs (4ft x 16”) would be £400 + VAT The village would require 7 signs at a cost of circa £3,400 PENDING
110. Allotments The council will write to Althorp for clarification on parking Run a Facebook advert Netting, posts and rubbish being cleared by Althorp once the area has dried out as the tractor will damage the lawned walkways Ken to liaise with Tim to get a vacant plots sign made
Ken sorting out the allotments sign to be put up asap, but taken down during the NHP campaign PENDING
116. CONCRETE BASES FOR THE ARMISTICE BENCH AND THE FIRS DOG BIN Proposal to approve a quote/spend for the construction of two concrete bases Council all in favour and approve the above costs to progress this project A concrete base has been installed ready for the new Firs Bin at a cost of £300 Tim meeting with the contractor to agree the correct bench location The other WW1 bench to be secured with new bolts
The concrete bases have been completed, Tim to clarify how the 2 benches will be secured into the concrete PENDING
138 b. Neighbourhood Plan Ken and Sarah to be added to the Parish Online Users list EO to action this asap COMPLETE
JANUARY 001 Apply for a LED discount for the electricity usage from Eon COMPLETE
JANUARY 002 Look into extra LED signs Ask the PCSO to action the mobile speed camera Look to put a strategy together and discuss village speeding as a February agenda item
Please see agenda item 163.
JANUARY 003 Ken.Waller Would the council support me in arranging a meeting with the Peterborough Diocese to look at funding for the Church? The council support this action
Ken to report back to the council with an update Harlestone Parish Council – February Minutes 2020
Page 2 of 11 PENDING
JANUARY 004 Council agree in principle to the spend of circa £50 to replace a Rowan Tree in the unused wooden tree stakes along Nursey Corner, these trees were originally a project set-up by Cllr Holland PENDING
148. FINANCIAL & MANAGEMENT RISK ASSESSMENT The Executive Officer has written a draft financial risk assessment for discussion and comment. Copies will be emailed to the councillors prior to the meeting. To be adopted before the end of the fiscal year
EO to add a procedure for the Unity payment check sheet PENDING
158. FINANCIAL UPDATE FROM THE EXECUTIVE OFFICER The schedule of payments has been circulated and published with the agenda. The finances to be approved and items for payment authorised.
Schedule of Payments Staff Salary Gross Salary £1058.90 Wave (Playing Fields) DD Anglian Water £39.50 BT Council Office DD Phone £55.08 BT Village Institute DD Broadband £33.64 Staff Pensions DD Nest £62.91 Gigaclear DD Broadband £45.00 A&A Landscapes Grass Cutting £72.00 Daventry Norse Bin Empty Harlestone Firs £323.52 Daventry Norse Bin Empty HM A428 £323.52 Ken’s Garden Services Concrete Base (final payment) £260.00 Tim Cross Vinyl Sign Letters £34.20 Nigel Stock (Wild Bunch) Bulbs & Seeds £176.50 Russell Francis (Wild Bunch) H.Firs £38.40 Wickes £25.28 £63.68 Althorp Invoices: Allotments £50 PF £25, CP £250, WP £1 £326.00 Harlestone Parish Council – February Minutes 2020
Page 3 of 11 Paid in December Wellers Land Registry £180.00 Wellers Land Registry £40.00 HMRC NIC £60.00 Eon Electricity £159.85 Sub Total £3,314.30 HPC Petty Cash Spend Amazon Prime A4 Large Envelopes £3.99 Amazon Prime Brother LC229XL Ink £58.98 Amazon Prime HP RH981112 A4 Paper £21.09 Amazon Prime Clear Punched Pockets £12.14 SLCC Northants Training £5.00
Sub Total £101.20
Sub Total £0.00
Total Monthly Spend £3,415.50
Signed: Chairman ………………………… Signed: EO/Clerk …………………………
Current Account (872) £58,638.61 CIL Deposit Account (898) £34,683.05
Reserve Account (885) £15,045.74 Total Accounts £108,367.4 0
EO to update the council on the monthly bank reconciliation, petty cash tally spreadsheet, CIL and QFAR The payment schedule to be agreed by the council and signed by the EO and Chairman above
Council agree to the payment schedule and the monthly finance updates
159. PUBLIC TIME FOR COMMENTS BY MEMBERS OF THE PUBLIC
Whilst parish council meetings are open to the public, contributions are limited by standing orders to allow only invited/scheduled guests or councillors to contribute.
However, there is a section in each meeting when the Chairman suspends standing orders to hear any members of the public who wish to address the parish council.
Harlestone Parish Council – February Minutes 2020
Page 4 of 11 This time is limited to 15 minutes and three minutes per contribution unless requested otherwise by the Chair and/or councillors. This is in line with Standing Orders of 2018 Standing Orders will then be reinstated to allow the Council to resume its meeting and discussion items.
P.Nunley Did the speed watch campaign and traffic survey include Harlestone Manor?
The speed watch campaign was conducted on the A428 and Whites lane, the traffic survey was installed between HM and LF along the A428
DECISION ITEMS
160. DDC TOWN AND COUNTRY PLANNING ACTS DA/2019/1109 89 Duston Road, Upper Harlestone NN7 4EL Single storey rear extension
Applicant has approval to extend this dwelling to the side, building a duplicate cottage and doubling the size for the principle dwelling. Application under consideration is for a single story rear extension, orangery with lantern light roof with flat surround. The council considered that the roof style chosen for this application is not fitting with this row of agricultural cottages and the roofs of other out buildings. This development, together with the side extension may constitute overdevelopment. Council vote: 2 support, 2 against Cllr Stock to make the representation that despite concerns about potential over-development of the site and the discordant roof design, Harlestone Parish Council support to this application. the council would not be inclined to support any further development on this site or would it support applications to split this dwelling into two dwellings.
DA/2019/1077 Railway Embankment Stabilisation Works
Harlestone Parish Council – February Minutes 2020
Page 5 of 11 Council agree that essential repairs need to go ahead
161. WILDFLOWER PROJECT Request for HPC funding for wildflower plugs (for verges) and trees (for Willow Paddock)
Sourced through wildflower.co.uk and help from the excellent naturespot.org.uk
150 plugs Common Agrimony £72 150 plugs Bladder Campion £72 150 plugs Field Scabious £72 150 plugs Centarea Nigra £72 150 plugs Harebell £72 4 x Hawthorn 1.5 - 2.0m bare rooted £30 each
Total cost of the Project: £480
The plugs will be planted along 2 sites, Workhouse Bank and the Brampton crossroads on the A428 Areas to be pegged out and identified with blue hearts Council agree to the spend, payment to be made from the POS budget pot DISCUSION ITEMS
162. HPC TWITTER ACCOUNT Does the council intend to continue with this item being on the HPC website, the last post was August 2019
Remove from the HPC website EO to contact P.Crotty
163. HPC SPEEDING VEHICLES & ROAD SAFETY STRATEGY Discuss a plan of action to combat speeding vehicles in the village Consider mobile LED signs Ask the PCSO to action the mobile speed camera with regular monthly slots
Sue to speak with the PCSO to get a schedule of when the mobile camera will be activated Mobile LED units harvest road data and are a good warning, cost circa £3k Council resolved not to purchase additional VAS at this time in favour of increasing enforcement via the PCSO Apply to Emily Evans to have 2 speed watch campaigns each year
164. ALTHORP LIAISON (Executive Officer)
WW1 Oak Tree Decide on a plaque style and material
Harlestone Parish Council – February Minutes 2020
Page 6 of 11 Look into plaque costs, brass 9” x 9”
Dudmans Plantation Works commenced Monday 27th January 2020 Approximately 40% of the 1.7ha woodland is scheduled to be selectively felled and restocked as part of the woodland management plan The work has been approved by the Forestry Commission under the 10 year woodland plan
165. UPDATE OF THE JANUARY INTERNAL AUDITORS REPORT Review the Internal Auditors Report following the 01.Apr.2019 to 31.Jan.2020 financial and management inspection
The auditor’s report was very positive, recommended that a quarterly check is done with the Vice Chairman
166. UPDATES FROM EXECUTIVE COMMITTEES a. Environment & Safety Committee Chairman Cllr Tim Cross
The Church Lane car park needs an arrow to indicate exactly where the car park is, Tim to make a temp sign and monitor Sign to be left without an arrow and review at a later date Nursery Corner – Ken to look into producing an “alternative parking area” sign EO to contact Norse to empty the Firs bin and set-up an invoice payment b. Playing Fields Sub-Committee Chairman Cllr Perryman Down pipe on the pavilion is leaking, Gary Slinn asked to get a quote for maintenance EO to complete the online HMRC consultation document regarding the cricket club
167. UPDATES FROM WORKING PARTIES & POINTS OF CONTACT a. PCSO Cllr Sue Flynn PCSO Quarterly meeting update Paul Fell provided an update on potential Sponsored ANPR Scheme. More details will follow over the coming months for those who have expressed an interest. Sam Dobbs shared vlog about neighbourhood policing Discussion about Sponsored PCSO signage including a fridge magnet – Emily to explore further with OPFCC comms. EE agreed to provide cost breakdown for the scheme. Sam Dobbs updated attendees on his role with the Police Federation. It was noted that Lydia has taken over as SPOC for Spratton. Positive feedback was received on the PCSO scheme, particularly good communication with Paul Miller.
Harlestone Parish Council – February Minutes 2020
Page 7 of 11 Concerns were raised regarding access to transport. Emily advised that whilst we do not expect there to be any issues, should any arise the Commissioner will step in to resolve the matter. There was a discussion regarding NHW. b. Neighbourhood Plan Close to the questionnaire being completed, the councillors to proof test the document before being passed onto the consultant To be launched at the annual parish meeting with the consultation paper to follow, notice boards will be placed along the A428 to promote information and the campaign. The NHP grant application will be completed ready to apply for the next financial quarter. A5 booklet being produced to be delivered to each property. The Chairman gives his appreciation to Sarah Stock for her input into the NHP questionnaire
c. Harlestone Hound Newsletter Editors Cllr Stock, S.Gyde d. Executive Officer Gigaclear – 2 outstanding maintenance issues The EO has sent emails to the area project manager to push for a completion date, Tim Cross to update Dave.M
Gigaclear has emailed the Clerk and agreed to take another look at the damaged tarmac near the post office e. Cllr Holland – Local Businesses, Annual Meeting Annual Meeting date: 13th May 2020 The annual meeting to be arranged as a gallery of information for the public to view, village stakeholders to provide updates, information and points of interest Tea and coffee to be served f. Cllr Flynn – Charities, Harlestone Quarry g. Trainings Booked (EO) CiLCA Training booked for the Clerk h. VE Day 75 Cllrs Holland, Flynn, Stock, Ann.H, EO Friday 8th May 2020 Next meeting 14th February i. Cllr Perryman – Speed Watch/Road Safety, Police volunteer on horseback Harlestone has being accepted for the Speed Watch Campaign 2020 j. The Wild Bunch Items to discuss
Harlestone Parish Council – February Minutes 2020
Page 8 of 11 The Wild Bunch have requested that HPC contact Althorp to establish what their policy is for future field hedge cutting and does it have to be so severe and carried out annually? Chairman to contact Althorp regarding their above policy
Contact the DDC to ask about areas available for tree planting and if the responsibility of managing them will fall to the HPC EO to action
Could the HVI green be considered for a wild flower triangle The HVI is run by a management committee independent of the HPC, therefore a request should be made directly to the HVI trustees. The HPC’s position is that Greens should remain open spaces
The Wild Bunch have asked HPC to consider areas of the Harlestone Playing Fields for tree planting, wild flower and areas to be left un-mown to encourage meadow grasses. EO to contact G.Slinn and arrange a walk round the Playing Fields to identify areas if this is a viable project
Meeting Duration: 2 hours 35 minutes
COMMUNICATIONS WITH OR BY THE COUNCIL
The Council lists and considers here, any correspondence or contact between the council, the clerk and the public on issues which are of interest. Since the last meeting, such correspondence included:
Online Crime Reporting: www.northants.police.uk/webform/online-crime-reporting Transport & Mobility solutions in Daventry District: spread the word regarding the services of DACT in local areas www.dact.btck.co.uk Climate Emergency, public meetings being held to promote information to reduce carbon footprints www.daventrydc.gov.uk Parish & Town Council Meeting, DDC Offices 30.Jan 2020 Next PCSO meeting: Monday 04.May 2020 14:00 Precept PR1 form posted and emailed to DDC Whites Lane: old metal signs and frames left by the developers cleared and taken to the tip, notified to the council by G.Mortimer Harlestone Manor notice board installed The Harlestone Firs Litter Bin has been emptied by Norse free of charge as an act of curtesy, EO has set-up an account for future emptying DDC Media Release: Welford Conservation Area Review, please see: www.daventrydc.gov.uk/conservationareas DA/2019/0943 works to a tree within a conservation area. No TPO DA/2019/0929 works to a tree within a conservation area. No TPO
Harlestone Parish Council – February Minutes 2020
Page 9 of 11 Unitary Authority Planning Roadshow: Great Houghton Village Hall, Thursday 19:00 2.April 2020 (Refreshments at 18:30)
Note: EO to contact Norse and ask about bin emptying schedules
NEXT MEETINGS 2020
WED 04.MAR WED 01.APR WED 06.MAY (ANNUAL GENERAL MEETING) WED 13.MAY (ANNUAL PARISH MEETING)
19:00 at Harlestone Village Institute
The council may need to convene for planning items which require a response before the date of the next meeting. Deadline for items for the next meeting to the EO/Clerk please:
NO LATER than: 1 week before the meeting
Paul Thomas - Executive Officer Dated: 15th February 2020
Signature: …………………………………………..
Executive Officer/Clerk: Paul OR Thomas
Harlestone Parish Council – February Minutes 2020
Page 10 of 11 Signature: …………………………………………..
Chairman: Cllr Russell Francis
Harlestone Parish Council – February Minutes 2020
Page 11 of 11