Social Monitoring Report # 1 Semestral Report June 2020 Republic of the Union of Myanmar: Irrigated Agricultural Inclusive Development Project Prepared by Irrigation System Management Unit 2 Consultants in coordination with the Project Management Unit (PMU) for the Ministry of Agriculture, Livestock and Irrigation of the Republic of the Union of Myanmar and the Asian Development Bank. Table of Content Abbreviation ...........................................................................................................................ii Executive Summary ................................................................................................................ 1. OVERVIEW OF THE PROJECT .................................................................................... 1 2. REPORT PURPOSE AND DESCRIPTION OF THE CHAUNG MAGYI IRRIGATION SYSTEM (SUB-PROJECT) ............................................................................................ 3 3. POLICY PRINCIPLE FOR CHAUNG MAGYI SUBPROJECT ........................................ 4 3.1 Compliance with Loan Agreement & Covenants ................................................... 6 3.2 Compliance with Project Administration Manual .................................................... 8 3.3 Compliance with Entitlement Matrix for the Chaung Magyi Sub-project ............... 11 4. SITE VISIT AND SOCIAL MONITORING ..................................................................... 13 5. RESULT OF SOCIAL MONITORING ........................................................................... 14 5.1 Progress of Rehabilitation Works ........................................................................ 14 5.2 Updates on the negotiations with the affected households .................................. 15 5.3 Formation of Water User Group .......................................................................... 16 5.4 Participation of Women ....................................................................................... 16 5.5 Water distribution ................................................................................................ 17 5.6 Social safeguard issues ...................................................................................... 17 6. SOCIAL MITIGATIONS MEASURES IMPLEMENTED ................................................. 18 7. CONSULTATIONS AND GRIEVANCE REDRESS MECHANISM ................................ 18 7.1 Consultations ...................................................................................................... 18 7.2 Grievance Redress Mechanism (GRM) ............................................................... 19 8. INSTITUTIONAL ARRANGEMENTS ........................................................................... 19 9. CONCLUSION AND RECOMMENDATION ................................................................. 24 10. PROPOSED LISTS OF FOCUS FOR THE NEXT REPORT ........................................ 24 List of Appendices Appendix 1: Land lease agreement with the Contractor ..................................................... 25 Appendix 2: The list of Persons met during the site visit and social monitoring .................. 26 Appendix 3: Negotiated Agreements (Myanmar version) with affected persons ................. 27 Appendix 4: Detailed List of Water User Groups by Irrigation Canals ................................. 29 Appendix 5: Photo of an official advance notice issued for stopping the cultivation in ROWs of Chaung Magyi Irrigation System...................................................... 32 Appendix 6: Photo Documentation of Social Monitoring ..................................................... 33 i Abbreviation ACC - Agricultural Coordinating Committee ADB - Asian Development Bank ADU - Agricultural Development Unit AFD - Agence Francaise Development CEMP - Contractor Environment Management Plan DALMS - Department of Agriculture Land Management and Statistics DOA - Department of Agriculture DRD - Department of Rural Development DY - Distributary canal EHS - Environmental, Health and Safety GAD - General Administration Department GAP - Gender Action Plan GRC - Grievance Redress Committee GRM - Grievance Redress Mechanism IAIDP - Irrigated Agriculture Inclusive Development Project ISMU 1 - Irrigation Systems Modernization Unit 1 ISMU 2 - Irrigation Systems Modernization Unit 2 IWUMD - Irrigation and Water Utilization Management Department LMC - Left Main Canal MOALI - Ministry of Agriculture, Livestock and Irrigation O&M - Operation and Maintenance PMU - Project Management Unit PSC - Project Steering Committee (PSC) REGF - Resettlement and Ethnic Group Framework RMC - Right Main Canal RP - Resettlement Plan SSMR - Semi-annual Social Monitoring Report WUGs - Water User Groups ii This social monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area. Executive Summary Overview of the project The Irrigated Agriculture Inclusive Development Project (IAIDP) is being implemented by the Irrigation and Water Utilization Management Department (IWUMD) of the Ministry of Agriculture, Livestock and Irrigation (MOALI) with funding support from the Asian Development Bank (ADB), Agence Francaise de Development (AFD) and Asian Investment Facility of the European Union (Asif)/EU. Among the IAIDP pipeline projects, Chaung Magyi sub-project is being implemented under Irrigation System Modernization Unit 2 (ISMU-2) and Natmauk sub-project is being implemented under Irrigation System Modernization Unit 1 (ISMU-1). The selection of three (3) other sub-projects to be implemented under IAIDP is at the pre-feasibility stage. Report purpose and description of the Chaung Magyi Irrigation System This 1st Semi-annual Social Monitoring Report (SSMR) has been prepared by the joint venture Consultants (KRC, Yooshin, Isan and Kunhwa) of the Irrigation System Modernization Unit 2 (ISMU-2) or ISMU 2 Consultants in coordination with the Project Management Unit (PMU) for the purpose of assessing the progress on social safeguard measures taken during the rehabilitation of the Chaung Magyi Irrigation System under Irrigated Agriculture Inclusive Development Project (IAIDP). This 1st SSMR covers the period from February (mobilization of ISMU 2 Consultants) to June 2020. The preparation of SSMR is mainly based on the implementation of Resettlement Plan (RP) prepared for the Chaung Magyi Irrigation System. The Chaung Magyi Irrigation System is located in Pyawbwe Township of Yamethin District in Mandalay Region. Chaung Magyi is a small sized irrigation system whose water reservoir is supplied from the Chaung Magyi River and is regulated by the Chaung Magyi dam. Result of social monitoring The overall progress of the constructions works has been delayed due to both low performances of the Contractor and COVID-19 restrictions. The physical progress of the construction activities has been only 2.5% as of June 2020 according to the Contractor’s verbal report. The construction activities were observed only in DY1 and DY2 of RMC among preparedness the whole rehabilitation works of Chaung Magyi Irrigation Sytem. The construction works are now suspended because of the Contractor’s poor performance, brought about by the non-submission of the required approval documents such as shop drawings, revise Bill of Quantities, among others. Based on the Resettlement Plan, loss of crops during construction is insignificant and the affected farmers already agreed to stop the cultivation prior to start of the construction. Interviews with the farmers who live around current construction sites (DY 1 and DY 2 of RMC) confirmed that they are aware of the construction schedule before the commencement of the works. Some farmers are still using part of ROW for crop cultivation because of the delays in rehabilitation works. However, they understand that the harvest is uncertain due to the construction works. To reduce the crop loss during construction, the IWUMD has guided the Contractor for ensuring the use of ROW where no standing crops are found. Interviews with affected owners of secondary structures, small scale shops and community structures expressed that they are satisfied with negotiated agreements for relocating their respective structures from the ROW without receiving replacement cost and compensation. During the visit, it was observed that 1 bath room located on the end of DY 6 and 1 small shop located at 25000 RD of RMC have been moved to a location outside of ROW. A small shop located at the corner of RMC and DY 1 no longer exists. Main donors of two (2) drinking water facilities and resting places located along LMC of Taw Twin Hla (North) and Thit Sient Pin villages confirmed that these facilities will be removed prior to the start of constructions works. The Contractor has engaged the services of one (1) National EHS Officer and two (2) National EHS Assistants. The EHS Officer has been designated as one of the contact persons for receiving complaints and is made responsible in overseeing the implementation of C-EMP for Chaung Magyi irrigation system. Monthly reports with the description of EHS issues prepared by