Irrigated Agricultural Inclusive Development Project

Home , Pyawbwe Township, Yamethin District, Yamethin Township

Social Monitoring Report

# 1 Semestral Report June 2020

Republic of the Union of Myanmar: Irrigated Agricultural Inclusive Development Project

Prepared by Irrigation System Management Unit 2 Consultants in coordination with the Project Management Unit (PMU) for the Ministry of Agriculture, Livestock and Irrigation of the Republic of the Union of Myanmar and the Asian Development Bank.

Table of Content

Abbreviation ...... ii Executive Summary ...... 1. OVERVIEW OF THE PROJECT ...... 1 2. REPORT PURPOSE AND DESCRIPTION OF THE CHAUNG MAGYI IRRIGATION SYSTEM (SUB-PROJECT) ...... 3 3. POLICY PRINCIPLE FOR CHAUNG MAGYI SUBPROJECT ...... 4 3.1 Compliance with Loan Agreement & Covenants ...... 6 3.2 Compliance with Project Administration Manual ...... 8 3.3 Compliance with Entitlement Matrix for the Chaung Magyi Sub-project ...... 11 4. SITE VISIT AND SOCIAL MONITORING ...... 13 5. RESULT OF SOCIAL MONITORING ...... 14 5.1 Progress of Rehabilitation Works ...... 14 5.2 Updates on the negotiations with the affected households ...... 15 5.3 Formation of Water User Group ...... 16 5.4 Participation of Women ...... 16 5.5 Water distribution ...... 17 5.6 Social safeguard issues ...... 17 6. SOCIAL MITIGATIONS MEASURES IMPLEMENTED ...... 18 7. CONSULTATIONS AND GRIEVANCE REDRESS MECHANISM ...... 18 7.1 Consultations ...... 18 7.2 Grievance Redress Mechanism (GRM) ...... 19 8. INSTITUTIONAL ARRANGEMENTS ...... 19 9. CONCLUSION AND RECOMMENDATION ...... 24 10. PROPOSED LISTS OF FOCUS FOR THE NEXT REPORT ...... 24

List of Appendices

Appendix 1: Land lease agreement with the Contractor ...... 25 Appendix 2: The list of Persons met during the site visit and social monitoring ...... 26 Appendix 3: Negotiated Agreements (Myanmar version) with affected persons ...... 27 Appendix 4: Detailed List of Water User Groups by Irrigation Canals ...... 29 Appendix 5: Photo of an official advance notice issued for stopping the cultivation in ROWs of Chaung Magyi Irrigation System...... 32 Appendix 6: Photo Documentation of Social Monitoring ...... 33

Abbreviation

ACC - Agricultural Coordinating Committee ADB - Asian Development Bank ADU - Agricultural Development Unit AFD - Agence Francaise Development CEMP - Contractor Environment Management Plan DALMS - Department of Agriculture Land Management and Statistics DOA - Department of Agriculture DRD - Department of Rural Development DY - Distributary canal EHS - Environmental, Health and Safety GAD - General Administration Department GAP - Gender Action Plan GRC - Grievance Redress Committee GRM - Grievance Redress Mechanism IAIDP - Irrigated Agriculture Inclusive Development Project ISMU 1 - Irrigation Systems Modernization Unit 1 ISMU 2 - Irrigation Systems Modernization Unit 2 IWUMD - Irrigation and Water Utilization Management Department LMC - Left Main Canal MOALI - Ministry of Agriculture, Livestock and Irrigation O&M - Operation and Maintenance PMU - Project Management Unit PSC - Project Steering Committee (PSC) REGF - Resettlement and Ethnic Group Framework RMC - Right Main Canal RP - Resettlement Plan SSMR - Semi-annual Social Monitoring Report WUGs - Water User Groups

This social monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature.

In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Executive Summary

Overview of the project The Irrigated Agriculture Inclusive Development Project (IAIDP) is being implemented by the Irrigation and Water Utilization Management Department (IWUMD) of the Ministry of Agriculture, Livestock and Irrigation (MOALI) with funding support from the Asian Development Bank (ADB), Agence Francaise de Development (AFD) and Asian Investment Facility of the European Union (Asif)/EU. Among the IAIDP pipeline projects, Chaung Magyi sub-project is being implemented under Irrigation System Modernization Unit 2 (ISMU-2) and Natmauk sub-project is being implemented under Irrigation System Modernization Unit 1 (ISMU-1). The selection of three (3) other sub-projects to be implemented under IAIDP is at the pre-feasibility stage.

Report purpose and description of the Chaung Magyi Irrigation System This 1st Semi-annual Social Monitoring Report (SSMR) has been prepared by the joint venture Consultants (KRC, Yooshin, Isan and Kunhwa) of the Irrigation System Modernization Unit 2 (ISMU-2) or ISMU 2 Consultants in coordination with the Project Management Unit (PMU) for the purpose of assessing the progress on social safeguard measures taken during the rehabilitation of the Chaung Magyi Irrigation System under Irrigated Agriculture Inclusive Development Project (IAIDP). This 1st SSMR covers the period from February (mobilization of ISMU 2 Consultants) to June 2020. The preparation of SSMR is mainly based on the implementation of Resettlement Plan (RP) prepared for the Chaung Magyi Irrigation System. The Chaung Magyi Irrigation System is located in Pyawbwe Township of Yamethin District in Mandalay Region. Chaung Magyi is a small sized irrigation system whose water reservoir is supplied from the Chaung Magyi River and is regulated by the Chaung Magyi dam.

Result of social monitoring The overall progress of the constructions works has been delayed due to both low performances of the Contractor and COVID-19 restrictions. The physical progress of the construction activities has been only 2.5% as of June 2020 according to the Contractor’s verbal report. The construction activities were observed only in DY1 and DY2 of RMC among preparedness the whole rehabilitation works of Chaung Magyi Irrigation Sytem. The construction works are now suspended because of the Contractor’s poor performance, brought about by the non-submission of the required approval documents such as shop drawings, revise Bill of Quantities, among others.

Based on the Resettlement Plan, loss of crops during construction is insignificant and the affected farmers already agreed to stop the cultivation prior to start of the construction. Interviews with the farmers who live around current construction sites (DY 1 and DY 2 of RMC) confirmed that they are aware of the construction schedule before the commencement of the works. Some farmers are still using part of ROW for crop cultivation because of the delays in rehabilitation works. However, they understand that the harvest is uncertain due to the construction works. To reduce the crop loss during construction, the IWUMD has guided the Contractor for ensuring the use of ROW where no standing crops are found. Interviews with affected owners of secondary structures, small scale shops and community structures expressed that they are satisfied with negotiated agreements for relocating their respective

structures from the ROW without receiving replacement cost and compensation. During the visit, it was observed that 1 bath room located on the end of DY 6 and 1 small shop located at 25000 RD of RMC have been moved to a location outside of ROW. A small shop located at the corner of RMC and DY 1 no longer exists. Main donors of two (2) drinking water facilities and resting places located along LMC of Taw Twin Hla (North) and Thit Sient Pin villages confirmed that these facilities will be removed prior to the start of constructions works.

The interview with farmers revealed that water allocation schedule is drawn up based on the negotiation with the farmers. The IWUMD of Pyawbwe Township reported that water distribution for the coming monsoon season crops will be started from 25th July 2020 to end on 15th December 2020 except in DY 8 and DY 9 of LMC where advance notice had been issued to carry out constructions works. Replacements of damaged outlets along the DY 1 and DY 2 of RMC (ongoing construction sites) were observed during the site visit.

Social mitigation measures In the ongoing construction works on DY 1 and DY 2 of RMC, the water user farmers were fully informed of the schedule of construction works through GAD meetings and ACC meetings that are regularly organized twice a month for the discussion on agriculture-related issues. The ACC meetings were attended by most farmers.

An advance notice was also issued in March 2020 through an ACC meeting for the commencement of construction works in DY 8 and DY 9 of LMC during coming monsoon period. An official advance notice was issued on 24 July 2020 for stopping the cultivation in ROWs of Chaung Magyi Irrigation System.

Some major guidance on excavating of borrow pit to be followed by the Contractor were;

• Making sure to use the part of ROW where no standing crops are found. • In cases where ROWs are occupied with standing crops, the Contractor shall make advance notice for excavation. • Making sure to restore the topsoil immediately after taking the borrow pit.

Consultations and Grievance Redress Mechanism There were no follow up consultations that have been carried out in the communities covered by the Chaung Magyi Irrigation System because of the mobility restrictions under COVID-19 (social distancing, group meetings, crowd gathering, etc.,). During the site visit for the preparation of this semi-annual report, the social monitoring team comprises of National Social Development and Safeguard Specialist of ISMU-2 and Administrative Officer of the PMU discussed with IWUMD Officer of Pyawbwe Township and Project Manager of the Contractor (Zhongmei Engineering Group Ltd.) on the program and schedules of meaningful consultations upon the relaxation of the COVID-19 restrictions.

The project has yet to establish the Grievance Redress Mechanism (GRM). The description and process flow of the GRM will be reviewed and refined by the PMU in consultation with ADB. Temporarily, the Administrative Officer of the PMU and IWUMD Officer of Pyawbwe Township have been assigned as GRM focal persons for Chaung Magyi Irrigation System. Their assigned task is to facilitate the resolution of concerns, complaints, and grievances of affected people related to the social and environmental safeguards and the performance of the project in addressing such grievances.

Conclusion and recommendation The Chaung Magyi sub-project does not involve any private land acquisition or involuntary resettlement or any physical displacement and there is no impact on indigenous peoples or ethnic minority. No significant social development and safeguard issues were observed during this reporting period, except the current delays in the construction works which created adverse reactions from the affected farmers. A major clearance of ROW has been carried out for civil works through discussion and negotiation with the affected households in Chaung Magyi Irrigation System. A timely implementation of rehabilitation activities is required in order to mitigate or minimize the negative social impacts. Current delay of the construction activities may cause some negative impact on the farmers. Application of international good construction practices and strict adherence to the CEMP will contribute significantly to assuring the safeguard compliances in the Chaung Magyi subproject.

The COVID-19 precautionary protocols and protection measures should be regularly updated referring to the promulgated guidelines published by the Ministry of Health and Sports. It is also important to implement the Grievance Redress Mechanism (GRM) in order to resolve the social related issues that might occur during the rehabilitation process of Chaung Magyi irrigation system. The presence of Social and Gender Specialist in the PMU will lend support both for the effective implementation of social-related activities and the conduct of social monitoring.

Proposed list of focus for the next report The ISMU 2 Team will continue to assist PMU in the preparation of 2nd Semi-annual Social Monitoring Report for Chaung Magyi Irrigation System that will cover the period from July to December 2020. The report will track the progress of social safeguard activities, social safeguard trainings, social safeguard problems encountered, grievance redress and implementation status of the Resettlement Plan and the Gender Action Plan. The next social monitoring report will also incorporate the mitigating measures that will be carried out in close consultation with the Project stakeholders and affected persons.

1. OVERVIEW OF THE PROJECT The Irrigated Agriculture Inclusive Development Project (IAIDP) is being implemented by the Irrigation and Water Utilization Management Department (IWUMD) of the Ministry of Agriculture, Livestock and Irrigation (MOALI) with funding support from the Asian Development Bank (ADB), Agence Francaise de Development (AFD) and Asian Investment Facility of the European Union (Asif)/EU. The IAIDP is aligned with the second five-year plan (2016-2017 to 2020-2021) for crop sector of the Ministry of Agriculture, Livestock and Irrigation (MOALI) and is focused on supplying agro-based industries and doubling farmer incomes. The multi-year plan has the following objectives: (i) extend production and use of good quality seeds; (ii) disseminate modern technology; (iii) upgrade vocational education; (iv) enhance research and development activities for sustainable agriculture; (v) encourage mechanized farming, climate smart agriculture, and extend water availability to increase productivity; (vi) change laws and regulations in line with current conditions; and (vii) encourage Public Private Partnerships and increase local and international investments in agriculture. The IAIDP is guided by two existing national development strategies, the first is the National Action Plan for Agriculture that has eight (8) priority areas: (i) agriculture production sector; (ii) livestock and fisheries sector; (iii) rural productivity and cottage industries; (iv) micro savings and credit enterprises; (v) rural cooperatives; (vi) rural socio-economy; (vii) rural renewable energy; and (viii) environmental conservation. The second is the Rural Development Strategic Framework which proposes integrated rural development strategies for poverty reduction to: (i) address inclusive and sustainable rural development; (ii) strengthen community based organizations, building capacity of local communities and nurturing good governance; and (iii) mitigate natural and social disasters and create resilient communities. The IAIDP has three main component outputs: Output 1: Effective agricultural value chains in oilseeds, pulses, and horticultural crops developed. In order to achieve this output, the Project will support farmers, landless communities, and other key participants in the four project districts to develop and promote agricultural value chains for oilseeds, pulses, and horticultural crops. The key interventions will include: (i) establishment of district level hub frontline centers, to serve as a link between government and private sector, with provision for market promotion and collaboration with commodity associations and chambers of commerce, development of market information systems, and facilitation of contract farming ventures with smallholder farmer groups and cooperatives; (ii) establishment of irrigation system-or township level satellite frontline centers to support Agricultural Coordination Committees (ACCs), through organization of farmer and producer groups, delivery of improved seed and inputs, provision of mechanization services, and post-harvest operations, and (iii) promotion of climate-smart agriculture. Output 2: Reliability of agricultural water supplies improved and irrigated areas increase. The achievement of this output will involve enabling measures to support the rehabilitation, modernization, and improved management of about five irrigation systems to improve the

reliability of water supplies to the command area of Chaung Magyi irrigation scheme. The Project will finance the planning, design, supervision, civil works, and materials to improve irrigation infrastructure. Output 3: Capacity building for Integrated Water Resources Management (IWRM) strengthened. This will be achieved through improved irrigation management from the township to the tertiary levels by way of capacity building within the Irrigation and Water Utilization Management Department (IWUMD), the Agricultural Coordination Committees (ACCs) and their subsidiary committees, and Water User Groups (WUGs). Capacity building activities will include the introduction of asset management, improvement of reservoir operations, agricultural planning, and irrigation scheduling including performance monitoring. WUGs will be developed incrementally starting from the existing farmer-led management arrangements. The Project will promote active participation by irrigation system users in the design of infrastructure and provide gender-inclusive training on system O&M, water management, and governance. Among the IAIDP pipeline projects, the Chaung Magyi sub-project is being implemented under Irrigation System Modernization Unit 2 (ISMU-2) while Natmauk sub-project is being implemented under Irrigation System Modernization Unit 1 (ISMU-1). The selection of three (3) other sub-projects to be implemented under IAIDP is at the pre-feasibility stage. The IAIDP pipeline projects and their locations are shown in Figure 1. Figure 1. Location Map of IAIDP Pipeline projects

2. REPORT PURPOSE AND DESCRIPTION OF THE CHAUNG MAGYI IRRIGATION SYSTEM (SUB-PROJECT) This 1st Semi-annual Social Monitoring Report (SSMR) has been prepared by the joint venture Consultants (KRC, Yooshin, Isan and Kunhwa) of the Irrigation System Modernization Unit 2 (ISMU-2) or ISMU 2 Consultants in coordination with the Project Management Unit (PMU). This is for the purpose of assessing the progress on social safeguard measures taken during the rehabilitation of the Chaung Magyi Irrigation System under Irrigated Agriculture Inclusive Development Project (IAIDP). This 1st SSMR covers the period from February (mobilization of ISMU 2 Consultants) to June 2020. The preparation of SSMR is mainly based on the implementation of Resettlement Plan (RP) prepared for the Chaung Magyi Irrigation System. The report is also prepared to comply with safeguard requirements of the Government of Myanmar and ADB’s Safeguards Policy Statement (ADB, 2009). The SSMR highlights the key activities related to the: (i) Progress made in implementing the Resettlement Plan (ii) Social development concerns and challenges encountered during rehabilitation of Chaung Magyi irrigation system and the corresponding measures to address the problems. (iii) Social safeguards compliance, and (iv) Monitoring actions undertaken as prescribed in the Resettlement Plan

The Chaung Magyi Irrigation System is located in Pyawbwe Township of Yamethin District in Mandalay Region. It lies between N20o, 20’ and N20 o, 41’ and E 95 o 34’ and 96 o 20’. The total area of the township is 637.82 square miles. It borders with Kalaw township of Shan State and Thazi Township of Mandalay region in the East, Yamethin Township of Mandalay Region in the South, Natmauk township of Magway Region in the West and Meiktila Township of Mandalay Region in the North. It is one of the priority schemes selected by IWUMD for the preparation of the feasibility study and subsequently for implementation. Chaung Magyi is a small sized irrigation scheme whose water reservoir is supplied from the Chaung Magyi River and is regulated by the Chaung Magyi dam. The gross command area is 10,461 acres, with a net area of the order of 7,000 acres. The majority of the system is situated in the Pyawbwe Township (in the Yamethin district of Mandalay region), although approximately 11% of the gross command area (all located at the tail of the system) extends into Thazi township (in the Meiktila district of Mandalay region). The Chaung Magyi canal system was designed by the IWUMD Planning and Design Branch in 1970, but construction of the system was not complete until 1981. The system consists of two main canals (Left and Right Main Canals) offtaking from the Chaung Magyi River immediately upstream of the river weir. The command area of the Left Main Canal (LMC) extends into Thazi Township. The irrigation network of the Chaung Magyi irrigation system is stated in Figure. 2.

Figure 2. The irrigation network of the Chaung Magyi irrigation system

3. POLICY PRINCIPLE FOR CHAUNG MAGYI SUBPROJECT The Chaung Magyi sub-project does not involve any private land acquisition or involuntary resettlement or any physical displacement and there is no impact on indigenous peoples or ethnic minority. During this reporting period, no land acquisition due to the rehabilitation of Chaung Magyi irrigation system was observed. Physical displacement and residential houses affected by the project were not seen. All the construction activities are conducting within the ROW of the DY 1 and DY 2 of RMC, far away from the residential houses. The

Contractor reported that land required temporally for main camp was leased from a villager and the land lease agreement is shown in Appendix 1. Any unforeseen impact occurs during the construction, the REGF will be followed to address those issues. The implementation of Chaung Magyi sub-project is being guided by the following specific policy principles.

• Permanent and Private land acquisition will be avoided in the Chaung Magyi subproject and the construction activities shall be limited to the RoW of IWUMD/MOALI • Involuntary resettlement and impacts on land, structures and other fixed assets will be avoided or minimized, where possible, by exploring all alternative options • Any land required temporarily for Contractor’s use will be obtained directly by the Contractor by lease or rent and through negotiated settlement with the HH and the Contractor is liable to provide the copy of the lease/rent agreement when required • Consultations will be carried out in the Project area from the planning stage and people will be made aware about the project impact and project schedule • Resettlement Plan will be prepared for the impacts • Advance notice will be issued to the farmers though the PIU/PMU and IWUMD official at Pyawbwe township to sensitize the people on not to grow any crops along the RoW six months prior to start of the construction • Detailed and final design has to be prepared by the Contractor which shall be done in close consultation with the local people and IWUMD official at Pyawbwe Township • Verification surveys will be done to assess if there are any additional impacts during the construction or as per the construction design and accordingly the RP will be updated • Replacement cost will be paid for crops and trees if unavoidable (failing to issue the advance notice) or if standing crops are found during construction • All the non-land assets along the RoW (mostly small-scale structures, secondary structures and community structures (totaling around 6 numbers) shall either be reconstructed or shifted or be paid the replacement cost either by the IWUMD or by the Contractor (if by the Contractor, the cost will be reimbursed) • Trees along the right of way (if grown by any HH) will be paid • Special measures will be incorporated in the resettlement plan to protect socially and economically vulnerable groups, such as: households headed by women, children, disabled, the elderly, landless; and people living below the generally accepted poverty line • existing cultural and religious practices will be respected and preserved, to the maximum extent practical • Cut–off date is the date of completion of IOL, for which land and/or assets affected by the Project were inventoried during the Resettlement Plan preparation period. • Lack of legal title shall not be a constraint for eligibility • Grievance Redress Mechanism will be developed • All the records related to GRM will be kept in the IWUMD office at Pyawbwe and at PMU and PAU of IWUMD • Resettlement Plan will be disclosed in the ADB and MOALI website and the same will be followed in case of there is any update • Construction at any stretch or patch by the Contractor will commence only after availing the RoW with free of encumbrances

• Restoration of all existing infrastructure if damaged by the Contractor during construction to its normal or better condition. • Semi Annual Monitoring reports will be submitted to ADB on the progress of work and the monitoring report will be disclosed on ADB and MOALI website. • Any unanticipated impacts which may occur during construction will be covered under the policy principle of REGF

3.1 Compliance with Loan Agreement & Covenants Social Requirements Status by end of June 2020 Compliance Land Acquisition and Involuntary Resettlement All rights-of-way required for the Yes 7. The Borrower shall ensure that all rehabilitation of Chaung Magyi Irrigation land and all rights-of-way required for the System are made available to the Project are made available to the Works Contractor in accordance with the contractor in accordance with the schedule agreed. Ongoing civil works schedule agreed under the related Works were observed only in DY 1 and DY 2 of contract and all land acquisition and RMC. resettlement activities are implemented in compliance with (a) all applicable laws and regulations of the Borrower relating to land acquisition and involuntary resettlement; (b) the Involuntary Resettlement Safeguards; and (c) all measures and requirements set forth in the REGF, REGP, and any corrective or preventative actions set forth in the Safeguards Monitoring Report 8. Without limiting the application of During the site visit, it was confirmed that Yes the Involuntary Resettlement Safeguards one affected small shop had been or the REGP, the Borrower shall ensure relocated outside ROW. For their income that no physical or economic loss, the project employ one household displacement takes place in connection member and the income is equivalent or with the Project until: above their income from the small shop. (a) compensation and other entitlements have been It was verified that the other small shop is provided to affected people in not within the ROW. Only temporary accordance with the REGP; and structures is required to be relocated. (b) a comprehensive income and The relocation will be carried out prior to livelihood restoration program the civil works at the specific section. has been established in accordance with the REGP. No livelihood restoration program is required. Indigenous Peoples 9. The Borrower shall ensure that the Not applicable, IP Safeguard is not Not preparation, design, construction, triggered. applicable

implementation and operation of the Project and all Project facilities comply with (a) all applicable laws and regulations of the Borrower relating to indigenous peoples; (b) the Indigenous Peoples Safeguards; and (c) all measures and requirements set forth in the IPP, and any corrective or preventative actions set forth in a Safeguards Monitoring Report. Human and Financial Resources to Implement Safeguards Requirements 10. The Borrower shall make available Safeguards Experts are not yet recruited Not yet necessary budgetary and human in the PMU. undertaken resources to fully implement the EMP, the REGP and the IPP. Safeguards Monitoring and Reporting 12. The Borrower shall do the following: This is a first submitted Social Monitoring (a) submit semi-annual Safeguards Report. Partly Monitoring Reports to ADB and disclose relevant information from such reports to affected persons promptly upon submission; (b) if any unanticipated No unanticipated social impacts were Not yet environmental and/or social identified during this reporting period applicable risks and impacts arise during construction, implementation or operation of the Project that were not considered in the IEE, the EMP, the REGF, the REGP and the IPP, promptly inform ADB of the occurrence of such risks or impacts, with detailed description of the event and proposed corrective action plan; (c) no later than one month after No external monitoring system has been Not yet the Effective Date, engage established. undertaken qualified and experienced external experts or qualified NGOs under a selection process and terms of reference acceptable to ADB, to verify information produced through the Project monitoring process, and facilitate the carrying out of any verification activities by such external experts; and

(d) report any actual or potential No potential breach were observed Not yet breach of compliance with the applicable measures and requirements set forth in the EMP, the REGF, the REGP or the IPP promptly after becoming aware of the breach. Prohibited-List of Investments 13. The Borrower shall ensure that no No activities related to the list of Yes proceeds of the Loan are used to finance prohibited investment provided in any activity included in the list of Appendix 5 of the SPS were identified. prohibited investment activities provided in Appendix 5 of the SPS. Gender and Development 16. The Borrower shall ensure that (a) The GAP implementation progress matrix Partly the GAP is implemented in accordance as of 25th June 2020 has been submitted. with its terms; (b) the bidding documents and contracts include relevant provisions for contractors to comply with the measures set forth in the GAP; (c) adequate resources are allocated for implementation of the GAP; (d) progress on implementation of the GAP, including progress towards achieving key gender outcome and output targets, are regularly monitored and reported to ADB; and (e) key gender outcome and output targets include, but not limited to having at least 30% women’s involvement in all training and in membership of common interest groups, farmer field schools and WUGs.

3.2 Compliance with Project Administration Manual Social Requirements Status by end of June 2020 Compliance Land Acquisition and Ethnic Group 121. The Project was reclassified as The REGF has been disclosed on the Yes Category B according to ADB’s 2009 SPS ADB website. and by the PPTA for involuntary resettlement. A Resettlement and Ethnic Groups Framework (REGF) has been prepared to cover the entire project area and resettlement checklists and social safeguard due diligence reports have been prepared for one core subproject (Chaungmagyi). The REGF has been developed in compliance with the SPS and will be uploaded to the ADB website.

Preliminary (feasibility-level) designs for Ongoing civil works in DY 1 and DY 2 of Yes typical canals and structures for RMC were observed within the canal Chaungmagyi have been developed and right of way. all civil works are expected to be within the canal right of way. All land acquisition and resettlement The RP has been prepared for Chaung Yes impacts will be addressed in line with the Magyi Sub-project and already disclosed Project policy as described in the on the ADB website. resettlement and ethnic groups framework and in compliance with the ADB SPS (2009). 124. Grievance Redress Mechanism. The project has yet to establish the Partly Social safeguard related complaints or Grievance Redress Mechanism (GRM). disputes will be handled in accordance Temporarily, the Administrative Officer of with the grievance redress mechanism the PMU and IWUMD Officer of (GRM) established for the project. The Pyawbwe Township have been assigned PMU will coordinate the GRM and as GRM focal persons for Chaung Magyi establish a PCU. The Loan Irrigation System. Implementation Social Consultant will supervise its establishment and advice on A PCU has not yet established. safeguard related grievances. The Gender and Social Specialist will be responsible Loan Implementation Social Consultant for the day to day PCU activities: and Gender and Social Specialist are not maintaining the grievance register, yet recruited in the PMU. organizing investigations, acknowledging and communicating results to the affected person, and monitoring for the closing out of the issue. The GRM is defined in the REGF. Gender and Social Dimensions 135. For irrigation infrastructure and These activities are not yet undertaken. Not yet management development (i) women will applicable comprise 40% of total participants in The selections of Improved Irrigation consultations on irrigation system design, Management (IIM) Consulting Firm who planning and implementation; (ii) women will work on these activities are ongoing will be consulted separately to assess process. their prioritized needs for related to location, alignment and access to irrigation infrastructure; (iii) unskilled workforce will include at least 30% women as laborers in construction work, with equal pay for men and women for work of equal value, access to water and sanitation facilities for women at all construction sites, and occupational safety measures and training for all laborers; (iv) formal committees will contain at least

30% women, and female involvement in strengthened traditional informal arrangements will be encouraged by appointing deputy myaunggaungs which will lead to formation of WUGs and later water user associations; (v) 30% participants in all training will be women and the training schedule and venue will be suitable for men and women farmers; and (vi) gender awareness training will be provided to WUG members, IWUMD and DOA extension service staff, farmers, NGO staff and other implementing agency staff, and gender awareness will be included in all training programs as a cross cutting issue. 136. For agricultural development These activities are not yet undertaken. Not yet component (i) at least 30% women’s applicable participation in any kind of community The Agricultural Development Unit (ADU) consultation regarding information Consulting Firm who will work on these dissemination and decision making; (ii) activities has been selected and contract separate women farmers’ meetings will be negotiating is still an on-going process. held to identify their constraints and assess their prioritized needs related to enhancing productivity, access to quality input, training, marketing and alternative income generating activities; (iii) common interest groups will include at least 30% women and will receive training; (iv) extension services trials and demonstrations, and farmer field schools will be organized for participants including at least 30% women farmers, ensuring a proper assessment of their prioritized needs; (v) relevant common interest groups will include at least 30% landless women entrepreneurs and women entrepreneurs’ technical needs and trainings will be assessed; (vi) at least 50% landless women-headed households among total households will receive support for alternative income generating activities; (vii) farmers interest groups will be created where 50% members will be women in pilot areas; (viii) provide a gender-sensitive participatory training to all MOALI, Project Management Office

and NGO staff to deliver the technical trainings more efficiently considering gender sensitivity and implementation of Project GAP; and (ix) women will comprise 30% participants in all Project supported technical trainings and water management. 137. Gender and social dimensions The GAP implementation progress matrix Partly monitoring: One gender and community as of 25th June 2020 has been submitted. development expert will be employed to monitor the progress of GAP and report One gender and community development on a quarterly basis indicating progress expert to monitor the progress of GAP and constraints. Gender-disaggregated and report on a quarterly basis indicating indicators will be established for the progress and constraints, and the social project performance management system and gender development specialist will (PPMS), on the basis of the GAP, and also support and coach the core staff of monitored to ensure activities are the PMU who will ultimately be effectively carried out and targets responsible for implementing the gender reached. The midterm review for the policies are not yet recruited in the PMU. Project will be an opportunity to review targets and specific gender actions against overall Project progress and target achievement. The social and gender development specialist will also support and coach the core staff of the PMU who will ultimately be responsible for implementing the gender policies. He/She will ensure that gender issues are incorporated in all training modules. All Project data on staffing and recruitment, participation, consultation, wages, training, safeguards implementation and compensation, and impacts will be gender disaggregated. The quarterly progress reports submitted to ADB shall include the GAP implementation progress matrix.

3.3 Compliance with Entitlement Matrix for the Chaung Magyi Sub- project Project Entitlement and/ or Application Status by end of June 2020 Compliance Assistance One Fence and one • Project assistance through The bathing place has been Not bathing place Shifting/Rebuilding of the shifted by its owner to a applicable (partially or fully Fence and Bathing Place by location outside of ROW. affected) along the the IWUMD or through the RoW contractor to its previous The owner of fence has use. signed on 26th February 2020

for shifting to a location If the above is not done then outside of ROW. the following option will be followed

• Replacement cost at current market value, with no deduction in compensation for depreciation or salvageable materials. Two small shops • Project assistance through These small shops have Not with light materials Shifting/Rebuilding of the been moved by the applicable and temporary in shops by the IWUMD or arrangements of their nature along the through the contractor to its respective owners to a RoW previous use location outside of ROW. Two number of • Replacement of the Not The agreements has been small resting place structure or rebuilding of the applicable made with U Thein Aung, cum drinking water community facilities by main donor of drinking water facilities IWUMD or through its facilities and resting contractor. places,LMC, Thit Seint Pin

Village and U Ngway Aung, If the above is not done then main Donor of drinking water the following option will be facilities and resting places, followed LMC, Taw Twin Hla (North)

(see in Appendix 3). • Replacement cost be provided to the current Due to the unavailability of Village Head at full land outside of ROW for replacement cost. The relocation, the main donors village head will ensure that agreed for the removal of the same community these two small resting structure will be constructed places cum drinking water on a vacant land area facilities prior to the outside the ROW commencement of construction works.

Affected crops along • Consultations with the AHs The affected households Yes the RoW and issuance of 6 months of have already expressed advance notice to be given agreement during the RP to the farmers to pick crops preparation to stop the prior to start of the cultivation upon the start of construction. the construction. They were fully informed of the schedule If the above is not done then of construction works through the following option will be GAD meetings and ACC followed. meetings that are regularly organized. • For crops that cannot be harvested or in case of standing crops found during construction, APs will be awarded the replacement value of production cost.

Affected annual • For trees that are found to The actions for the affected Not yet crops along the be grown by the AH or being trees are not yet undertaken. applicable RoW used by the AH then AH will The trees will be be awarded the replacement compensated in accordance cost with the project RP. Temporary • Contractor to directly The Contractor leased a land Yes acquisition or negotiate with the AH for for temporary use as a main easement during temporary use of land either camp. construction or for on rent or lease and the camp storage, etc. lease/rent agreement has to be fair and to be kept as record • Affected assets to be fully restored within 1 month of return to owner. • PMU will inform the public at least 45 days before the start of civil works/ excavation activities. • Contractor will ensure that the excavation of trenches and other civil work activities are carried in a systematic manner and least inconvenience to general public and roadside property owners. Contractors will make arrangements to minimize traffic obstructions and facilitate smooth flow of traffic. Unforeseen impacts • Will be addressed as per the Unforeseen impacts or losses Not yet or losses provision made under the are not yet observed applicable REGF of IAIDP

4. SITE VISIT AND SOCIAL MONITORING Following the online discussion and agreement between ADB and ISMU 2 Consultants on 9th July 2020, a team comprising of National Social Development and Safeguard Specialist of ISMU 2 and Administrative Officer of the PMU jointly conducted a site visit and social monitoring of the Chaung Magyi Irrigation System. During the visit, the team held consultative meeting and discussion with Pyawbwe Township officer of IWUMD, Staff Officer of Pyawbwe IWUMD (who also accompanied the team throughout the site visit), Project Manager of the Contractor (Zhongmei Engineering Group Ltd,.). The team prioritized met and conducted focus group discussion (FGD) with farmers whose farms are within the influence areas of DY 1 and DY 2 of RMC as the rehabilitation works are ongoing in these canals. A total of 25 farmers (2 women and 23 men) from Chaung Kan Gyi village (DY 2 of RMC) and 2 farmers (all men) from Nyaung Pin Te village (DY 1 of RMC) attended the FGD. The meeting organized on 13th July 2020 around lunch time at DY 2 of RMC had more farmer participants while the meeting held on 14th July 2020 in the morning at DY 1 of RMC had a few farmer participants because most farmers were busy with their farming activities in the morning.

During the FGD, the National Social Development and Safeguard Specialist of ISMU 2 explained the purpose of site visit, briefed the progress of project implementation and shared the knowledge of social, gender and environmental considerations. He also introduced the farmers to two (2) EHS Assistants of the Contractor and an IWUMD Field Officer for further communication in case if they have major grievances. Farmers narrated that they are facing water shortage for crop cultivation and this rehabilitation project will benefit for them by increasing the availability of irrigation water. They reported that there are no significant issues due to the ongoing construction works in DY 1 and DY 2 of RMC.

According to the Resettlement Plan prepared for the Chaung Magyi Sub-project, there are 19 households to be affected by the Chaung Magyi Sub-project. Among these, 6 households are affected in terms of loss of small-scale temporary shops, secondary structures and 13 households are affected with the loss of crops in small portion encroached in ROW. The team could meet all affected owners (2 women and 3 men) of community structures and secondary structures except one (1) affected owner of fence with salvaged materials. In terms of loss of crops, the affected households with small portion of their farm that are encroaching the ROW have already expressed agreement during the RP preparation to stop the cultivation upon the start of the construction. The list of persons met during this site visit and social monitoring is shown in Appendix 2.

5. RESULT OF SOCIAL MONITORING

5.1 Progress of Rehabilitation Works The civil works for the rehabilitation of Chaung Magyi Irrigation System started in October 2019 with the mobilization of the Contractor (Zhongmei Engineering Group Ltd,.). The rehabilitation works on the Chaung Magyi Irrigation System is being supervised by ISMU 2 Consultants in collaboration with the Construction Supervision Team of IWUMD. The Team Leader of ISMU 2 Consultants was mobilized on February 28, 2020.

The overall progress of the constructions works has been delayed due to both low performances of the Contractor and the mobility restrictions brought about by the COVID-19 situation. During this reporting period, the construction activities were suspended three times: 1) from 31 January to 6 April 2020 because of the Contractor’s mal-preparedness for the construction, 2) from 11 April to 30 April because of COVID-19 restriction of the regional government, and 3) from 30 June to date because of the Contractor’s poor performance in construction and preparedness of the approval documents such as shop drawings, revised Bill of Quantities, etc.,. It can be observed that 2 out of 3 suspended cases were related to the low performances of the Contractor. The construction progress has been only 2.5% as of June 2020 according to the Contractor’s verbal report. The ongoing civil works were observed only in DY1 and DY2 of RMC among the whole rehabilitation works of Chaung Magyi Irrigation Sytem as shown in Figure 3.

Figure 3. Construction Schedule

5.2 Updates on the negotiations with the affected households The Resettlement Plan prepared for Chaung Magyi Sub-project identified the affected items that are located within the government owned land (i.e ROW). The status of update negotiations with the affected households and action undertaken are stated as follow. Affected Items Action Undertaken 14 households who utilized part of the ROW RP stated that the farmers agreed to stop the for planting of seasonal crops (rice, cotton, cultivation prior to start of the construction. In vegetable) addition, no complaints for loss of crops due to civil works were observed during site visits and FGDs conducted in DY 1 and DY 2 of RMC. 15 wooden trees located along the RMC Not yet undertaken 29 banana plant located along the RMC Not yet observed 1 banyan tree located beside LMC Not yet undertaken 11 wooden trees located along the LMC-DY 6 Not yet undertaken. The civil works are still within DY 1 and DY 2 of RMC. A permission of Regional Government will be seeked for cutting trees. The project will take necessary action prior to the commencements of LMC- DY 6. 2 small shops (for selling snacks and other These small shops have been relocated to a goods) location outside of ROW. 1 bath room located on the end of DY 6 This bath room has been relocated to a location outside of ROW. 1 fence located at 5000 RD of LMC Owner of this affected household has signed

for relocation. 2 drinking water facilities and resting places The main donors have signed for removal of located along LMC of Taw Twin Hla (North) these facilities. and Thit Sient Pin villages

Based on the Resettlement Plan, loss of crops during construction is insignificant and the farmers already agreed to stop the cultivation prior to start of the construction. Interviews with the farmers who live around current construction sites (DY 1 and DY 2 of RMC) confirmed that they are aware of the construction schedule since before the constructions. Some farmers are still using part of ROW for crop cultivation because of the delays in rehabilitation works. However, they understand that the harvest is uncertain due to the construction works. To reduce the crop loss during construction, the IWUMD has guided the Contractor for ensuring the use of ROW where no standing crops are found.

Interviews with affected owners of secondary structures, small scale shops and community structures expressed that they are satisfied with negotiated agreements for relocating their own properties from the ROW without receiving replacement cost and compensation. During the visit, it was visualized that 1 bath room located on the end of DY 6 and 1 small shop located at 25000 RD of RMC have been moved to outside of ROW. A small shop located at the corner of RMC and DY 1 does no longer exist. Main donors of two (2) drinking water facilities and resting places located along LMC of Taw Twin Hla (North) and Thit Sient Pin villages confirmed that these facilities will be removed prior to the start of constructions. IWUMD officer of Pyawbwe Township provided the team with copies of the signed agreements (Myanmar version) of the affected person, which are shown in Appendix 3.

5.3 Formation of Water User Group In the command area of the Chaung Magyi irrigation system, the IWUMD of Pyawbwe Township reported 48 Water User Groups (WUG) that were formed as of 1st July 2020. The IWUMD of Pyawbwe Township has been assisting the formation of water user groups in the Chaung Magyi irrigation system where the leaders are democratically selected by the farmer members. In the existing WUGs, women members represent 13 % (110) of total 862 WUG members in the Chaung Magyi irrigation system. The IWUMD Field Staff Officer reported that they will continue to organize and form water user groups until whole command area of the Chaung Magyi irrigation system is covered. The detailed list of WUGs formed according to the influence areas of the irrigation canals is presented in Appendix 4.

5.4 Participation of Women The Gender Action Plan (GAP) already prepared by IWUMD and ADB for IAIDP ensures that the involvement of women and vulnerable groups in Project activities related to irrigation system decision making, agricultural value chain analysis, local labour job opportunities during constructions, and participation in the deliberation of water user groups. The GAP highlights the participation of women and vulnerable groups in project training and capacity

building, income generating activity support and in pre-post harvesting endeavours. Under IAIDP, gender awareness training will be extended to a range of Project implementing and beneficiary partners.

The reported number of employees varies from month to month. At present, 13 % of total employees (4 out of 30) are women who are working for the Contractor (Zhongmei Engineering Group Ltd,.) in Chaung Magyi Irrigation Stystem. However, women have not yet been recruited as unskilled laborer in construction works due to the remote location of the construction site from their village. Construction activities involving earth work are mostly done by heavy machineries (e.g Excavator). The Environmental and Health & Safety Officer of Contractor reported that local women prefer to work indoors like in hair collection centers which they find more convenient to generate income than working in outdoor activities such as construction works. There are many local buying agents who collect the hair for export to China.

5.5 Water distribution During the key informant interviews, farmer narrated that water allocation schedule is drawn up based on the negotiation with the farmers. IWUMD of Pyawbwe Township reported that water distribution for this monsoon season crops will start from 25th July 2020 and will end on 15th December 2020 except in DY 8 and DY 9 of LMC where advance notice had been issued to carry out the construction works. Replacements of damaged outlets on the ongoing construction sites along the DY 1 and DY 2 of RMC were observed during the site visit.

5.6 Social safeguard issues There are no major social safeguard issues during this Semi-annual period. A minor issue reported during the interviews with farmers was blocking of natural drainage in a few portions by disposing of tree branches. This issue was discussed with the Project Manager of Contractor who agreed to resolve this issue with the affected farmers. As observed, there are few complaints made by some farmers due to the fact that original top soils are not restored in the borrow pits.

The Contractor has engaged the services of one (1) National EHS Officer and two (2) National EHS Assistants. The EHS Officer has been designated as one of the contact persons for receiving complaints and is made responsible in overseeing the implementation of C-EMP for Chaung Magyi irrigation system. Monthly reports with the description of EHS issues prepared by the National EHS Officer are regularly submitted to the ISMU 2 Consultants. The EHS Officer reported that there were no cases of injuries and accidents as well as no cases of violence and harassment between the workers and community, and among the workers during this semi-annual period. However, it was reported that a family living at the corner of RMC and DY 1 often intimidate into the workers. There were also no reported cases of COVID-19 affected employees. It was reported that measures are being undertaken for the protection and control of Covid-19 following the instructions delivered by the Region Government. Providing masks for all staffs and workers, conducting daily temperature check for all staffs and workers, providing soaps and water basins for frequent

hand washing, and conducting awareness program for the protection and control of Covid-19 were key protecting items among the measures.

6. SOCIAL MITIGATIONS MEASURES IMPLEMENTED In the ongoing construction works on DY 1 and DY 2 of RMC, the water user farmers were fully informed of the schedule of construction works through GAD meetings and ACC meetings that are regularly organized for the discussion on agriculture-related issues. The ACC meetings were attended by most farmers.

Some major guidance on excavating of borrow pit to be followed by the Contractor were;

• Making sure to use the part of ROW where no standing crops are found. • In cases where ROWs are occupied with standing crops, the Contractor shall make advance notice for excavation. • Make sure to restore the topsoil immediately after taking the borrow pit.

7. CONSULTATIONS AND GRIEVANCE REDRESS MECHANISM

7.1 Consultations Consultations played a key role in addressing various issues and finding the suitable mitigation measures in the subproject preparation such as making people agree to stop the cultivation along the RoW so that damage to the standing crops will be avoided. Initial notification about the project has been issued to the local government and relevant stakeholders through the public consultations conducted at each stage of subproject preparation. The issued notifications include; (i) consultations during feasibility and PPTA stage in 2015, (ii) consultations during social safeguards due diligence by the PMU during August, 2018 and (iii) consultations during the preparation of RP by PMU in December, 2018.

The follow up public consultations meetings have not been carried out in the communities covered by the Chaung Magyi Irrigation System because of the mobility restrictions under COVID-19 (social distancing, group meetings, crowd gathering, etc.,). The PMU with the assistance of ISMU 2 Consultants will conduct consultations with the local communities on the social and environmental safeguards of the project and impact on project stakeholders, vulnerable groups and affected persons. During the site visit for the preparation of this semi- annual report, the social monitoring team comprises of National Social Development and Safeguard Specialist of ISMU-2 and Admin Officer of the PMU discussed with IWUMD Officer of Pyawbwe Township and Project Manager of the Contractor (Zhongmei Engineering Group Ltd.) to organize meaningful consultations upon the relaxation of the

COVID-19 restrictions. The PMU will send the invitation to participating local communities through the district and township authorities informing purpose and process of consultations including the date, time and venue of the consultations.

During the conduct of consultation meetings, the PMU will discuss the general Project framework and the initial assessment reports. The ISMU-2 Consultants will also present the highlights of the ADB guidelines and government policies on social and environment safeguards and will encourage the participants to freely express their opinions, share knowledge and experiences related to the social and environment safeguards.

7.2 Grievance Redress Mechanism (GRM) The project has yet to establish the Grievance Redress Mechanism (GRM). The description and process flow of the GRM will be reviewed and refined by the PMU in consultation with ADB. Temporarily, the Administrative Officer of the PMU and IWUMD Officer of Pyawbwe Township have been assigned as GRM focal persons for Chaung Magyi Irrigation System. Their assigned task is to facilitate the resolution concerns, complaints, and grievances of affected people related to the social and environmental safeguards and the performance of the project in addressing such grievances.

8. INSTITUTIONAL ARRANGEMENTS The Ministry of Agriculture, Livestock and Irrigation (MOALI) is the executing agency of the IAIDP with the Irrigation and Water Utilization Management Department (IWUMD) as its implementing agency for the subproject, the Chaung Magyi Irrigation System. Both MOALI and IWUMD are wholly responsible for the implementation IAIDP in accordance with the policies and procedures of the government of Myanmar and the ADB. ADB staff is responsible to support implementation including compliance by the executing and implementing agencies of their obligations and responsibilities for project implementation in accordance with ADB’s policies and procedures. There are other participating institutions that responsible for the implementation of IAIDP but the relevant organizational structure responsible for the implementation of safeguards related issues for Chaung Magyi Subproject include the; (i) Project Steering Committee, (ii) Project Administrative Unit (PAU) in the IWUMD of MOALI, (iii) Project Management Unit (PMU) of the IWUMD, (iv) Project Implementation Unit (PIU) of the IWUMD, (v) Sub-project Supervision Consultants (ISMU-2 Consultants) and (vi) the Contractor (Zhongmei Engineering Group Ltd.). The roles are further categorized in to two categories such as (i) management roles and responsibilities of IAIDP and (ii) Safeguards related responsibilities. The various roles and responsibilities are described in table below.

Table. Roles and Responsibilities of implementation Organization

Project Management Roles and Safeguards Roles and Implementation Responsibilities (IAIDP) Responsibilities (Resettlement Plan Organizations for Chaung Magyi Subproject Project Steering • Oversee project and provide • Steering committee does not have Committee policy guidance to ensure any direct role in planning or

alignment with Government of implementation of the RP. Myanmar (GOM) policies and • In case of any major deviation from loan agreement. the agreed REGF or any major • Meets at least semi-annually. change in safeguards policy or • Approves project annual plans in country system then their decision compliance with the relevant will be solicited. sector policy and related documents. • Endorses the annual project budget for ADB approval. • Reviews and assesses project implementation progress. • Provides advice on policy matters related to the project. • Makes final decision on subproject investments and subproject approval. Project • Assumes direct accountability • All necessary approval related to Administrative Unit and responsibility for planning, updating, implementation (PAU) under the implementation of Output 2. and monitoring of social safeguards • In particular, IWUMD assumes documents Irrigation and Water responsibility for (i) design, • Coordinate with all concerned line Utilization contract award, implementation, agencies as and when required in Management and monitoring and evaluation important matters if not resolved by Department (M&E) of irrigation system PMU (IWUMD), rehabilitation works; and (ii) • Review of social safeguards Implementing capacity building for scheme-level documents upon receipt from the Agency improved water management, PMU and PIU promotion of water user groups • Timely provide agreed counterpart (WUGs) and water user funds for project activities participation in design, and • Timely review detailed design of gender inclusive training to water project components and users on O&M, water and group resettlement plans submitted by management and governance. PMU • Coordinate with other • Timely review and endorse bid departments within MOALI evaluation reports and contract required to implement Output 2, award recommendations submitted including Department of by PMU Agriculture (DOA), DRD, district • Timely award contracts and signing and township level agricultural contracts and water management • Manage contract execution agencies, and ACCs. • Timely review and endorse • Management, operation and withdrawal applications submitted by maintenance of irrigation PMU and then submit to MOALI infrastructure as well as planning • Final endorsement of social and managing water distribution safeguards documents for disclosure to secondary canal level. • Official submission of safeguards • Develop distributary level layouts documents (RP/Updated and operational details. RP/Corrective Action • Establish and maintain the Plan/Monitoring Reports) to ADB required project accounting • Approval of budget related to RP arrangement and other • Monitor the activities of supervision implementation recording consultant and NGO related to social systems for the implementation of issues. Output 2. • Ensure the safeguards components • Prepare an Asset Management of the loan agreement and REGF are Plan, including an asset inventory compliant and followed of existing systems in the project • Close coordination with ADB on areas, with support from Project safeguards matters consultants.

• Ensure environmental and social safeguards are compliant with ADB’s Safeguard Policy Statement (2009). • Provide the PMU with necessary inputs to quarterly project progress reports, semi-annual environmental and social monitoring reports, and a project completion report. • Operate and maintain the facilities constructed or improved under the Project. Project Management • Establish and maintain the • Overall responsibilities and most Unit (PMU) of required project accounting crucial responsibilities as far as IWUMD arrangement and other planning, updating, implementing implementation recording and monitoring is concerned. systems for the overall Project. • PMU will assume day-to-day • Establish a sub-unit of the PMU management of the Project and will to act as the Agricultural be responsible for coordinating and Development Unit (ADU), staffed implementing the RP by consultants to work with DOA • Update the RP if required with close on Output 1. consultation and input from the PIU • Direct project preparation and especially from the Pyawbwe implementation activities. Township • Prepare the annual work program • Conducting consultations during pre- and budget. construction and construction stage • Oversee procurement activities, • Availing the no objection and particularly bid opening, and consent from the people for the RoW supervise the bid evaluation clearance. process, and endorse bid • Address issues related to any evaluation reports for all complaints or grievance which may international competitive bidding come up during the detailed design and national competitive bidding and during construction. procurement packages. • Organize the consultations for • Coordinate financial management grievance redress and will keep the of the implementing agencies and records for each grievance consolidate project accounts and • Ensure that the Contractor follows financial statements. the contract conditions as far as • Recruit consultants and process restoration and other mitigations are payments to Contractors/ concerned consultants/suppliers • PMU will be responsible for shifting • Operate imprest account or rebuilding or paying the • Prepare and submit withdrawal replacement cost for all structures to applications. be affected in close consultation with • Establish baseline data to monitor the PIU and Contractor. In this case, project impacts, including regular PMU may get these works done monitoring of physical and through the Contractor and the financial progress. Contractor can claim the • Conduct financial, environmental, reimbursement later. However, PMU and social due diligence for has to ensure that these activities proposed subprojects as are done as per the satisfaction of necessary in consultation with AH. relevant government agencies • Preparing and compiling the and ADB. monitoring report and submit it to • Assist the executing and PAU for further submission to ADB implementing agencies in • PMU will work closely with the PIU, monitoring the project PAU, supervision consultant and implementation, including Contractor periodic site inspections • PMU will collect necessary on the

• Submit (i) quarterly project ground information for compilation of progress reports; (ii) semi-annual report and at the same time PMU will environmental and social apprise the PAU about the progress safeguards monitoring reports; on social safeguards (iii) annual audit reports; and (iv) • PMU will be responsible for overall a project completion report to the documentation and record keeping. ADB and GOM. Project - • PIU will have core implementation Implementation Unit activities on the ground as far as (PIU) at Mandalay social safeguards activities are concerned and will provide Region/ Pyaw Bwe continuous support to PMU. Township Level of • PIU will carry out on the ground IWUMD assessment related to actual impact during detailed/final design especially during consultations. • PIU will provide all necessary support to the PMU • Organizing consultations meetings with all the stakeholders • Organizing grievance redress consultations • Collection and verification of actual impacts during consolations along with the Contractor • Providing additional information when required if there are new impacts during consultations • Addressing the grievance of people upfront before the complaint is referred to PMU or GRC • Keeping all the records and preparing quarterly progress reports to be submitted to PMU. Consultants • Support the IWUMD by providing • Supervise the implementation of (Supervision detailed engineering designs, bid resettlement plan Consultants) documents and followed by • Preparation of monitoring report supervision of construction of • Preparation of Corrective Action Plan core sub-projects. if required • Support the IWUMD by providing • Assist PIU, PMU and the Contractor feasibility studies of subsequent in resolving any issues related to projects, bid documents, followed social safeguards by design and construction • Provide necessary training to PIU supervision and PMU on social safeguards • Provide training to PMU, District implementation and Township ID, ACC, water • Work closely with the PIU, PMU, users and WUGs in irrigation and PAU and Contractor and provide water management and overall support for project assessment management. implementation. • Prepare reservoir operation rules, irrigation schedules and scheduling procedures, and train IWUMD, ACC, and WUGs in the same. • Develop and conduct farmer field schools for water users and WUGs. • Conduct training on financial management and disbursement as well as procurement

ADB • Provide financing for the project • Review and approval of all the cost through an Asian safeguards documents received from Development Fund Loan. PAU/IWUMD/MOALI • Monitor project arrangements and • Disclosure of Safeguards progress, disbursement, Documents in ADB’s website procurement, consultant • Providing no objection to contract selection, and reporting. award and commencement of civil • Review compliance with agreed work procurement procedures. • Timely review of documents that require ADB’s approval. • Review compliance with loan covenants. • Monitor compliance with safeguards procedures. • Monitor project conformity with ADB’s anti-corruption policies. • Undertake periodic review missions, including midterm review jointly, with the Government. Department of • Assist DOA and IWUMD in • The role is limited in this subproject Agriculture Land ensuring existing cadastral maps as there is no land acquisition, Management and (Kwin maps) of land uses in the however, if required for any Statistics (DALMS) project areas are updated and clarification then assist the PIU and validated based on remote PMU of the IWUMD for verification of sensing/geographic information land use status. systems and field surveys. • Facilitate the provision of land use certificates for all participating households in the project areas. • Participate in the ACCs. Contractor • Not Applicable • Other than construction and Physical implementation of the Project, the Contractor shall be responsible for Finalizing the detailed design • Coordinate with PIU and PMU for any additional or new impacts which may arise during construction • Any change in the design will immediately be informed by the Contractor to the PIU and PMU so that the safeguards assessment is done appropriately. • Assess the impacts (may be permanent or temporary) in terms of damage to any existing structures/building/ business/shops/community infrastructure, trees etc. during the final design and construction and shall provide the information to PIU and PMU • Immediately report to the PIU and PMU in case any complaints or grievance found during construction • Restoration of all existing infrastructures to its previous use after the construction

• If required then responsible for shifting/reconstructing the affected structures (community structures/secondary structures/small shops) for which the cost will be reimbursed by IWUMD • If required incur the cost for RoW clearance and the same will be reimbursed by IWUMD • Assist the PIU and PMU for providing advance notice to the local people prior to start of the construction • Attend all the meetings related to GRM • Submitting the monthly progress report and monthly EHS report to PIU and PMU Source: Resettlement Plan prepared by the MOALI for the ADB

9. CONCLUSION AND RECOMMENDATION The Chaung Magyi sub-project does not involve any private land acquisition or involuntary resettlement or any physical displacement and there is no impact on indigenous peoples or ethnic minority. No significant social issues were observed during this reporting period although there are some minor issues described in the above. A major clearance of ROW has been carried out for civil works by negotiation with the affected households in Chaung Magyi irrigation system. A timely implementation of rehabilitation activities is required in order to mitigate or minimize the negative social impacts. Current delay of the construction activities may cause some negative impact on the farmers. Application of international good construction practices and strict adherence to the CEMP will contribute significantly to assuring the safeguard compliances in the Chaung Magyi subproject. The COVID-19 protection measures should be regularly updated relying on the guidelines published by the Ministry of Health and Sports. It is also important to implement the Grievance Redress Mechanism (GRM) in order to resolve the social related issues that might be occurred during the rehabilitation process of Chaung Magyi irrigation system. The presence of Social and Gender Specialist in the PMU will support both for the effective implementation of social- related activities and social monitoring.

10. PROPOSED LISTS OF FOCUS FOR THE NEXT REPORT The ISMU 2 Team will continue to assist PMU in the preparation of 2nd Semi-annual Social Monitoring Report for Chaung Magyi Irrigation System that will cover the period from July to December 2020. The report will track the progress of social safeguard activities, social safeguard trainings, social safeguard problems encountered, grievance redress and implementation status of the Resettlement Plan and Gender Action Plan. The social monitoring report will also incorporate the mitigating measures that will be carried out in close consultation with the project stakeholders and affected persons.

Appendix 1: Land lease agreement with the Contractor

Appendix 2: The list of Persons met during the site visit and social monitoring

Sr.No Name M/F Address Designation 1. U Aung Htet M Pyawbwe Town Assistant Engineer, IWUMD Officer of Pyawbwe Township 2. U Khine Soe Aung M Pyawbwe Town Staff Officer, IWUMD Officer of Pyawbwe Township 3. Mr. Chen Mingxin M Pyawbwe Town Project Manager of the Contractor (Zhongmei Engineering Group Ltd.) 4. U San Shwe War M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 5. U Soe Thein M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 6. U Thaung Shwe M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 7. U Maung Aye M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 8. U Mya Nyein M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 9. U Bo Kyaw M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 10. U Thein Htun M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 11. U Maung Zaw M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 12. U Wine Ohn M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 13. Daw Mya Kyi F Chaung Kam Gyi Village Farmer (DY 2 of RMC) 14. Daw Aye Nyunt F Chaung Kam Gyi Village Farmer (DY 2 of RMC) 15. U Kyaw Shwe M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 16. U San Shwe Hla M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 17. U Thein Oo M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 18. U Thar Yin M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 19. U Thar Din M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 20. U Kyin Maung M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 21. U Aye Lwin M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 22. U Tin Aung M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 23. U Aung Hlaing M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 24. U Than Zaw M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 25. U Zaw Wan M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 26. U Maung Pu M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 27. U Tin Oo M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 28. U San Win M Chaung Kam Gyi Village Farmer (DY 2 of RMC) 29 U Than Zaw Oo M Nyaung Pin Te Village Farmer (DY 1 of RMC) 30. U Thein Khin M Nyaung Pin Te Village Farmer (DY 1 of RMC) 31. U Win Oo M Nyaung Pin Te Village Owner of affected small shop 32. U Ngwe Aung M Taw Twin Hla (N) Village Main donor of affected drinking water facility 33. Daw San Nu, F Thit Seint Pin Village Main donor of affected daughter of U drinking water facility Thein Aung 34. U Kyaw Khaing M LMC-end of DY 6 Owner of affected small bath room 34. Daw Khin Mar San F 25000 RD of RMC Owner of affected small shop

Appendix 3: Negotiated Agreements (Myanmar version) with affected persons

U Win Soe, owner of fence located at 5000 U Win Oo, owner of small shop at the corner RD of LMC, Taw Twin Hla (North) of RMC and DY 1, IWUMD Staff

U Ngway Aung, Main Donor of drinking water U Kyaw Nyunt, owner of a farm land located in facilities and resting places, LMC, Taw Twin ROW of RMC-DY 2 Hla (North)

Daw Khin Mar San, owner of a small shop U Kyaw Khaing, owner of affected small located at 25000 RD of RMC, Ywar Thar bath room located at LMC-end of DY 6 village

U Thein Aung, Main Donor of drinking water facilities and resting places, LMC, Thit Seint Pin Village

Appendix 4: Detailed List of Water User Groups by Irrigation Canals

Member of WUG Sr.No Canals Villages Male Female

1. LMC-DY 1-Turnout 1 Pin Tar, Hlwe Pauk Kone, 15 4 Aye Than Kone, Taw Twin Hla (South)

2. LMC-DY 1-Turnout 2 Pin Tar, Aye Than Kone 6 -

3. LMC-DY 1-Turnout 5 Pin Tar, Thit Seint Pin 19 4

4. LMC-DY 1-Turnout 6 Thit Seint Pin, Se Ywar 21 2

5. LMC-end of DY 1 Nyaung Pin Te 23 4

6. LMC-DY2-Turnout 1 Taw Twin Hla (N), Nyaung 23 1 Pin Te, Pin Tar, Hlwe Pauk Kone,

7. LMC-DY2-Turnout 2 Nyaung Pin Te, Taw Twin 18 1 Hla (S), Pin Tar, Hlwe Pauk Kone

8. LMC-DY2-Turnout 3 Taw Twin Hla (N), Nyaung 20 - Pin Te, Thit Seint Pin, Pin Tar

9. LMC-DY2-Turnout 4 Pin Tar, Thit Seint Pin, 11 1 Nyaung Pin Te

10. LMC-DY2-Turnout 5 Thit Seint Pin, Chaung 15 2 Magyi

11. LMC-DY2-Turnout 6 Thit Seint Pin 15 4

12. LMC-DY3-Turnout 1 Thit Seint Pin, Padauk 21 6 Pin, Chaung Magyi, Tamar Kone

13. LMC-DY3-Turnout 2 Tamar Kone, Padauk Pin, 11 4 Thit Seint Pin, Chaung Magyi

14. LMC-DY3-Turnout 3 Se Ywar, Ywar Tan, Kone 24 1 Thar

15. LMC-end of DY3 Se Ywar 8 -

16. LMC-DY4-Turnout 1 Thit Seint Pin 5 2

17. LMC-DY4-Turnout 2 Chaung Magyi, Thit Seint 17 7 Pin, Padauk Pin

18. LMC-DY4-Turnout 3 Padauk Pin, Chaung 19 5 Magyi, Se Ywar, Tamar Kone

19. LMC-Minor 1-Turnout 1 Pin Tar, Aye Than Kone, 12 - Hlwe Pauk Kone

20. LMC-Minor 1-Turnout 3 Hlwe Pauk Kone 17 2

21. LMC-Minor 1-Turnout 5 Hlwe Pauk Kone 14 1

22. LMC-Minor 1-Turnout 6 Hlwe Pauk Kone 3 -

23. LMC-Minor 2-Turnout 1 Pin Tar 3 2

24. LMC-Minor 2-Turnout 2 Pin Tar 4 -

25. LMC-Minor 2-Turnout 3 Pin Tar, Dine Chaung 9 1

26. LMC-Minor 2-Turnout 5 Pin Tar, Dine Chaung 11 1

27. LMC-Minor 2-Turnout 6 Pin Tar 4 -

28. RMC-DY 1-Turnout 3 Nyaung Pin Te, Chaung 23 11 Kam Gyi

29. RMC-DY 1-Turnout 4 Nyaung Pin Te 23 3

30. RMC-DY 1-Turnout 5 Nyaung Pin Te 19 4

31. RMC-DY 1-Turnout 6 Nyaung Pin Te 20 3

32. RMC-end of DY 1 Nayung Pin Te 23 4

33. RMC-DY 2-Turnout 2 Chaung Kam Gyi, Ywar 36 6 Thit Gyi, Nyaung Pin Te

34. RMC-DY 2-Turnout 3 Chaung Kam Gyi, Ywar 20 1 Thit Gyi

35. RMC-DY 2-Turnout 4 Chaung Kam Gyi 10 -

36. RMC-DY 2-Turnout 5 Chaung Kam Gyi, Nyaung 14 1 Pin Te

37. RMC-DY 2-Turnout 6 Chaung Kam Gyi, Nyaung 7 - Pin Te

38. RMC-DY 2-Turnout 7 Chaung Kam Gyi, Ywar 4 - Tan

39. RMC-DY 3-Turnout 3 Se Ywar, Ywar Tan, Kone 24 1 Thar,

40. RMC-DY 5-Turnout 1 Ywar Tan, Kone Thar 7 -

41. RMC-DY 5-Turnout 5 Htan Ta Pin, Ywar Tan, 44 5 Ywar Thar

42. RMC-DY 5-Turnout 6 Htan Ta Pin 8 3

43. RMC-DY 5-Turnout 7 Htan Ta Pin, Ywar Thar, 25 2 Ywar Tan

44. RMC-DY 6-Turnout 3 Ywar Tan, Wat Lak, Kone 19 - Tar, Tat Ke Kyin

45. RMC-DY 6-Turnout 4 Wat Lak, Tat Ke Kyin, 9 1 Kone Tar, Ywar Tan, Ywar Thar, Se Ywar, Htan Ta Pin

46. RMC-DY 6-Turnout 5 Tat Ke Kyin, Ywar Thar, 15 2 Wat Lak, Htan Ta Pin

47. RMC-DY 6-Turnout 6 Tat Ke Kyin, Ywar Thar, 15 2 Wat Lak, Htan Ta Pin

48. RMC-end of DY 6 Wat Lak, Htan Ta Pin, 19 6 Ywar Thar, Tat Ke Kyin

Total member of WUGs = 862 752 110

Appendix 5: Photo of an official advance notice issued for stopping the cultivation in ROWs of Chaung Magyi Irrigation System

Appendix 6: Photo Documentation of Social Monitoring

Interview with U Win Oo, Interview with U Ngway Aung, Interview with Daw San Nu Owner of affected small Main donor of affected drinking (daughter of U Thein Aung), shop water facility Main donor of affected drinking water facility

Meeting with RMC-DY 2 farmers in Chaung Backfilling the borrow pit along the ROW of Kam Gyi village RMC-DY 1

Replacing the outlet pipe along DY 2 of RMC as a temporary Borrow pits along DY 1 of RMC for water distribution