Jan 21, 2021 03:00 PM Eastern Time (US and Canada) Topic: Jones Library, Inc
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The Jones Library, Inc. Thursday, January 21, 2021 Board of Trustees 3-5pm; ZOOM ADVISORY TO THE PUBLIC: The Library System is closed to the public; this special Library Trustee meeting will occur virtually via ZOOM and will be streamed live here: You are invited to a Zoom webinar. When: Jan 21, 2021 03:00 PM Eastern Time (US and Canada) Topic: Jones Library, Inc. Board of Trustees Please click the link below to join the webinar: https://amherstma.zoom.us/j/81441888848 Or iPhone one-tap : US: +13126266799,,81441888848# or +16468769923,,81441888848# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 646 876 9923 or +1 301 715 8592 or +1 253 215 8782 or +1 346 248 7799 or +1 408 638 0968 or +1 669 900 6833 Webinar ID: 814 4188 8848 International numbers available: https://amherstma.zoom.us/u/kbbYb8S3zf 1. Call to Order/Attendance. (1 minute) 2. Changes/Additions to Agenda. 3. Approval of Minutes from Previous Meeting(s) (12-3-20; 12-17-20). (5 minutes) * 4. Public Comment. (5 minutes) 5. President’s Report. (20 minutes) a. Library Chats (1-28-21) b. Date for February 2021 Board Meeting (2-18-21; 3pm?) c. Financial Information Regarding the Proposed Library Expansion Project * 6. Committee Reports/Questions for Committees. a. Personnel, Planning, and Policy (Hoffmann). (20 minutes) * (FY22 Action Plan; Bennington Museum Loan Request) b. Budget (Pam). (10 minutes) * (FY21 Budget; Endowment Summary) c. Investment (Pam). (5 minutes) () d. Buildings and Facilities/Gardens Advisory/Feasibility/Design Committees (Ely). (5 minutes) () e. Development (Edwards). (5 minutes) (Annual Fund Report; Capital Campaign Report) 7. Friends of The Jones Library System Report (Mainzer). (5 minutes) 8. Director’s Report (Sharry). (5 minutes) * * Indicates Handout(s) Will be Made Available. RED Indicates Vote Required. Page 1 of 3 The Jones Library, Inc. Thursday, January 21, 2021 Board of Trustees 3-5pm; ZOOM Handouts * 1. Budget Committee Minutes a. BCG 2. Buildings and Facilities Committee Minutes a. Feasibility/Design Committee Minutes b. Gardens Advisory Committee Minutes c. Sustainability Subcommittee Minutes 3. Burnett Gallery Committee Minutes 4. Development Committee Minutes a. Sammys Chairs Committee Minutes b. Sammys Logistics Committee Minutes c. Sammys Fundraising Committee Minutes d. Sammys Marketing Committee Minutes 5. Investment Committee Minutes a. Endowment Summary – Foundation Account and Woodbury Fund 6. Personnel, Planning and Policy Committee Minutes Upcoming Meeting Dates/Times 1. Trustees – TBD 2. Budget Committee – TBD 3. Buildings and Facilities – TBD a. Gardens Advisory Committee – b. Sustainability Committee – c. Feasibility & Design Committee – d. Library Chats – 1-28-21; 4:30pm 4. Burnett Gallery – 5. Development - TBD a. Sammys Chairs Committee Meeting b. Sammys Logistics Committee Meeting c. Sammys Fundraising Committee Meeting d. Sammys Marketing Committee Meeting 6. Friends – February 8, 2021; 5:30pm; Zoom 7. Investment Committee – 2-3-21; 4pm 8. PPP – 2-19-21; 4pm 9. Monthly Town Manager/Library Director Meeting – 2-11-21; 11am 10. Monthly BID Meeting – 2-26-21; 8:30am 11. C/W MARS Users’ Council – 3-16-20, 10am 12. Monthly Town Leadership Meeting – 2-2-21; 8:30am 13. Quarterly Town Department Heads Meeting – TBD 14. Weekly Library Department Heads Meeting – 1-26-21; 11am 15. Cultural District Committee – TBD 16. All Staff Development Day – TBD 17. Sammys – TBD * Indicates Handout(s) Will be Made Available. RED Indicates Vote Required. Page 2 of 3 The Jones Library, Inc. Thursday, January 21, 2021 Board of Trustees 3-5pm; ZOOM I. President, Board of Library Trustees (Proposed): MOTION: The Board approves the loan request submitted by the Bennington Museum, from March 2021 through November 2021, contingent upon receipt of proof the Museum has adequate insurance coverage. II. Personnel, Planning, and Policy Committee Motion (Proposed): MOTION: The Board approves the Library’s FY22 Action Plan. III. Personnel, Planning, and Policy Committee Motion (Proposed): MOTION: The Board will consider alternatives to this Action Plan format with the goal of simplifying and abbreviating future Action Plans. * Indicates Handout(s) Will be Made Available. RED Indicates Vote Required. Page 3 of 3 The Jones Library, Inc. Thursday, December 3, 2020 Board of Trustees 4:30-5:30pm; ZOOM Meeting Minutes Trustees Attending: Austin Sarat, Lee Edwards, Tamson Ely, Chris Hoffmann, Alex Lefebvre, & Robert Pam Also Present: Hank Allan, Steve Schreiber, Sharon Sharry, and members of the public 1. Call to Order/Attendance at 4:30pm 2. MOTION: Individual Trustees will donate money toward Amherst Coffee gift cards for each Jones Library employee. Approved 6-0-0. 3. Library Chats: Historic Preservation A. Sharon Sharry introduced Steve Schreiber, Chair of Architecture Department at UMass, Amherst. B. Steve Schreiber: a. He is not appearing in his role as Town Councilor. b. Several of his classes have used the Jones renovation project as studio projects; they, too, could not figure out how to fix the building’s problems within the existing footprint. c. Has spoken with the architect of the 1993 Jones expansion; discussed the “magnificent ambition” of that project, although the result did not live up to expectations. d. Finegold Alexander Architects (FAA) is the pre-eminent construction firm in the country. Jim Alexander recently won a Lifetime Achievement Award. e. The original Jones is a great example of the 1920’s rural past of this area; the Jones and the Inn at Boltwood are meant to look like they have been added onto. 4. Public Comment A. What does historic preservation mean? To bring the exterior, using current weatherization and accessibility standards, and the interior back to what they looked like in 1928. FAA are pioneers of historic preservation. B. We plan to re-open most of the original 1928 rooms to the public. C. Discussion of Buddy Buildings – attaching a new, modern building onto an historic building and using modern systems in the new spaces. The Buddy Building should complement the original, not overwhelm it. D. Discussion of balancing staff needs with historic preservation – FAA listens to shat staff have to say. The key is flexibility in design as well as furnishings. E. We want this expansion to be a Legacy Building, like the original 1928 portion. F. There will be more public discussions of the designs once we get into Design Development. Page 1 of 2 G. Status of the Jones Historic Structures Report – Eldra-Dominque Walker, Assistant Professor at UMass, Amherst, is working on it. H. Discussion of modernism vs. historicism vs. urbanism in design. I. The Cambridge Public Library is a great example of combining new architecture with old. 5. Adjournment at 5:26pm Page 2 of 2 Meeting of the Jones Library, Inc. and the Town Libraries’ Board of Trustees December 17, 2020 4:30 p.m. meeting conducted via Zoom webinar Members Present: Austin Sarat, Lee Edwards, Chris Hoffmann, Alex Lefebvre, Tamson Ely, and Bob Pam Also Present: Sharon Sharry, Lewis Mainzer, and members of the public I. Meeting called to order at 4:30 p.m. II. MOTION: To approve the minutes of November 10, 2020. Approved 6-0-0. III. MOTION: To approve the minutes of November 12, 2020. Approved 6-0-0. IV. Public Comment: None. V. President’s Report: A. Next Library chat is scheduled for January 7. B. Next Board meeting scheduled for January 21 at 3 pm. VI. Committee Reports: A. PPP 1. MOTION: That the Board approve the Library’s FY22 Action Plan. 2. Updated document to use “innovative, reliable and proven technologies” language, and included language throughout to incorporate work on equity and diversity. 3. MOTION: To refer the FY22 Action Plan back to PPP for additional review and consideration. 4. Request to include more detail around Library options at both Jones and NAL with upcoming work planned about both facilities. 5. Approved 6-0-0. 6. MOTION: That the Board approve the Library’s Plan for Phased Resumption of Services to the Public. 7. Withdrawn - will be updated and resubmitted to the Board. 8. Metrics were developed using CDC and MA guidelines and approved by Amherst Health Director. 9. Having air quality tested right now in the Library. How will air quality exchange rate be dealt with? Looking at creating well-ventilated space with opening windows, rather than making changes to HVAC system. Exchange rate recommended by CDC is 4 per hour. Study will not tell us if or how we can improve or HVAC system, only what the air exchange rates are in the various parts of the building (paid for out of Town CARES Act). 10. If opening building at some point should limited browsing be our first priority, and can we think about how to use the building for our most vulnerable populations? Very much a part of staff conversation and will continue to look at community needs and how to best utilize limited use of the building. 11. Have we considered logs for contact tracing? Currently use for staff but will need to figure out for public when we get to that point because of confidentiality issues. 12. What are the social distancing distinctions in the document? Can we change the capacity wording? 13. Who will be responsible for calculating metrics? Will follow up with health director. 14. Consider amending mask language to include those unable to wear a mast due to a medical condition or disability. 15. PPP will be looking at the disaster recovery plan and preparing something for the Board to review. B. Budget 1. Walter Dickinson Trust - need to send paperwork to BOA to complete transfer and determine if BOA or Vanguard will handle the transaction. 2. MOTION: When the funds from the Water Dickinson Trust are brought over to the Library and incorporated into the endowment, four percent (4%) of the initial value shall be committed annually 1 to funding books and similar materials for the North Amherst Library starting in FY2023.