Exchange/Study Abroad Student Handbook 2015-2016

EXCHANGE/STUDY ABROAD STUDENT HANDBOOK 2015-2016

TABLE OF CONTENTS

GENERAL INFORMATION ON LIFE IN JAPAN…. 1 4. Safety 1. Life as an AIU Student 5. Health and Medical Care Room 2. Introduction of Akita 6. Counseling Room 3. Introduction of Japan 7. National Health Insurance 8. Accident Insurance & Liability Insurance

9. Lost and Found STUDENT LIFE……………………………………...... 3 10. Harassment 1. Alcohol 2. Smoking 3. Drugs UNIVERSITY FACILITIES……………………….. 28 4. Vehicles 1. Student Hall

5. Bus Services 2. Student Cabin 6. Bicycles 3. Suda Hall 7. Student Discount “Gakuwari” 4. Sports Complex

8. Mobile Phone

9. Domestic and International Shipping Service IMMIGRATION…………………………………… 31 10. Transcripts and Certificates 1. Notification of Place of Residence 11. National Pension 2. Work Permit 12. Leaving Orientation 3. Residence Card

4. Period of Stay (Overstaying) HOUSING INFORMATION…………………………. 7 5. Extension of Period of Stay 1. General Information 6. Special Re-Entry Permit 2. Accommodation Periods 7. Immigration Bureau

3. Special Arrangement Request

4. Housing Change Request FINANCIAL MATTERS…………………………... 35 5. Healthy Roommate Relationship 1. Opening a Bank Account 6. Laundry Facilities 2. Closing a Bank Account 7. Bedding Rental 3. Obtaining a Hanko 8. Garbage Collection Sites 4. Passbook and ATM Card 9. AIU Student Housing at a Glance 5. ATMs 10. Regulations of Komachi Hall 6. Receiving a Wire Transfer 11. Guidelines for AIU Student Housing 7. Akita Bank near AIU

8. Exchanging Currency CAFETERIA AND MEAL PLAN…………………... 20 9. International Credit /Bank/Debit Card 1. Cafeteria 10. Fees and Payments

2. Meal Plan

3. Prepaid Meal Cards AIU RULES………………………………………… 41

1. AIU Rules For Student Disciplinary Measures HEALTH CARE and SAFETY INFORMATION… 23 2. Disciplinary Measures Standards Set By The Student 1. Earthquakes and Fires Disciplinary Measures Judicial Committee 2. Sudden Illness, Injury or Psychological Matters 3. Emergency Contact Numbers

GENERAL INFORMATION ON LIFE IN JAPAN

GENERAL INFORMATION ON LIFE IN JAPAN 1. Life as an AIU Student Once enrolled in Akita International University (AIU), you become not only a member of AIU but also a resident of Akita. In daily life and in the community, AIU students are members of a public university and expected to actively participate in various events. Therefore, please be conscious of your behavior and your roles as a ‘student’ and ‘ambassador’ of AIU in the community and in Japan. Participation in community service and international exchange programs is not only a valuable contribution but also an enriching experience for students.

2. Introduction of Akita Akita Prefecture is located in the northwestern part of Honshu in northern Japan (Tohoku region) and it is approximately 450 km from Tokyo. Facing the Sea of Japan, Akita is the sixth largest prefecture, with an area of 11,636 square kilometers - almost 5.3 times the size of Tokyo. According to the latest census (February 1, 2015) Akita’s population is 1,032,823. Akita has abundant landmarks. Lake Tazawa is known as the deepest lake in Japan, and Oga Peninsula is famous for “Namahage” and its spectacular landscape. The Shirakami Mountain Range, located between Akita and Aomori, is a UNESCO World Heritage site. Mt. Chokai, located between Akita and Yamagata, is the 2nd highest mountain in the Tohoku region. There are also many hot springs (onsen) in Akita and various festivals in the summer and winter. And the Kanto Festival, held in August every year, is one of the three biggest festivals in Tohoku. Akita is a place where people can enjoy their stay during all four seasons. For more information on Akita, please visit the below websites. Akita Comprehensive Tourism Guide http://www.akitafan.com/en/index.html *Available in English, 簡体中文, 繁體中文 and 한국어 Akita – Prefectural Guide http://www.pref.akita.jp/koho/foreign/en/index.html *Available in English, 簡体中文, 繁體中文, 한국어 and Русский Bi-no-Kuni Akita Unending Enchantment http://common.pref.akita.lg.jp/koho *Available in English, 簡体中文, 繁體中文, 한국어 and Русский

3. Introduction of Japan (1) Names Most Japanese people address others using their family name followed by “san” (Mr./Miss/Mrs.). “Sensei” (literally, “teacher,” is used to address not only professors but also physicians, politicians, etc.), or the title of the person being addressed. People sometimes call their friends by their first names or nicknames followed by “san,” “kun” or “chan.”

(2) Sempai and Kohai Relationships There is a special hierarchical relationship between “Sempai” (seniors: anyone who is older) and “Kohai” (juniors: anyone who is younger) in Japan. Interpersonal relationships are formed in consideration of age; professional relationships are formed in consideration of age and years of experience; and in clubs and schools, from elementary school through university, attention to the sempai-kohai relationship influences the development of character-building and human relationships. It is considered important in Japan to show respect to senior members of a group, which may help to explain why the use of “honorific terms” and “humble forms” play such important roles in Japanese language.

(3) Dating People’s perspectives on dating patterns, sexual relationships, heterosexual and homosexual relationships, and marriage are often influenced by their cultural backgrounds. If you are involved in a relationship with a person from a different country or region, it might be best to let the person know what your intentions are to avoid any confusion. In order to prevent unnecessary embarrassment or serious problems, learn and be respectful of cultural and personal differences relating to sexual relationships and personal space.

(4) Privacy Issues regarding privacy differ from country to country, and some international students may feel that their privacy is compromised in Japan. For example, a Japanese person may ask ‘personal’ questions regarding your age or marital status soon after you meet him/her. This is a kind of trial of “intimacy” in Japanese society. In a country where seniority is respected and where the language one uses reflects the speaker’s positions “vis-à-vis” the listener, the speaker may be trying to understand how best to address you. However, you need not answer questions which you do not feel comfortable answering.

STUDENT LIFE

1. Alcohol Japanese law prohibits people under the age of 20 from consuming alcohol. Students are prohibited from possessing or consuming alcohol in Komachi Hall, including the Komachi Lobby, Cafeteria, and campus facilities except in designated areas. Full abidance of this policy is expected. Any violation will result in disciplinary action. Advance application and approval from the Director of Student Affairs is required for any event involving alcohol. [Permitted Areas]  Student Cabin  College Café (Bar time only)  Student Center in Student Hall  Recreation Space in Student Hall  Inside rooms of Sakura Village, Global Village, and University Village

2. Smoking Japanese law prohibits people under the age of 20 from smoking. AIU prohibits students from smoking anywhere on campus except in the designated areas. If students smoke in their rooms, they will be evicted from their rooms. Full abidance of this policy is expected. Any violation will result in disciplinary action. [Permitted Areas]  Smoking area outside of Komachi Lobby  Smoking area on the side of the north parking lot of Global Village  Smoking room in the corridor, connecting A building and E building  Smoking area outside corner of the west-side entrance of B building  Smoking area between A building and Sakura Village

3. Drugs Japanese law prohibits possession, consumption, and distribution of illicit drugs such as marijuana and stimulants. People who violate the law will be severely punished in Japan. Violators can expect to be arrested, and foreign nationals could be permanently deported from Japan. Severe punishments will also be applied by AIU for students who have used and/or possessed illegal drugs, herbs, etc.

4. Vehicles Driving under the influence of alcohol is prohibited by Japanese law. In drunk driving cases, both the driver and fellow passengers will be fined or imprisoned. Allowing a drunk driver to drive your vehicle or offering a drink to the driver will also result in a fine or imprisonment. Mobile phone use while driving is also prohibited. Please note that exchange/study abroad students are not allowed to own a vehicle (car, motorcycle, and/or scooter) while at AIU. If you drive a rental car, please make sure that you have accurate knowledge of the Japanese traffic rules and abide by the driving laws and regulations set by the National Police Agency.

 Safe Driving Brochure Published by the National Police Agency: http://www.npa.go.jp/annai/license_renewal/english.pdf *Available in English

5. Bus Services Public transportation is available from AIU to JR Wada station and to AEON Mall Akita. Both lines cost ¥160 each way. You pay the bus fare in cash or with a coupon ticket called “basuken” into a collection machine by the bus driver when you get off the bus. A coupon ticket book worth ¥1,100 can be purchased in cash from the SAMPLE SAMPLE bus driver for ¥1,000. For bus schedules, please visit the AIU website. And in general, when boarding and disembarking a bus, enter from the rear door and get off from the front.

6. Bicycles Be careful about illegal parking with your bicycle. If you park your Coupon Ticket Book bicycle in a no-parking zone, it will be taken to an impound lot in Akita City and you must pay a fine to get it back. Lock and park your bicycle in the designated parking areas of each AIU student housing. Bicycle theft prevention registration is recommended which may increase the likelihood of stolen

bicycles being found by the police. You can register your bicycle at any bicycle shop. The registration fee is ¥500 and effective for 10 years. If you buy a bicycle from your friend, be sure to get a copy of the bicycle theft prevention registration from him/her. Please note that mobile phone use while riding a bicycle is prohibited by law. Riding on a highway is also prohibited.

Komachi Hall Sakura Village Global Village University Village

Designated bicycle parking spaces.

7. Student Discount “Gakuwari” A student discount called “Gakuwari” (an abbreviation for gakusei waribiki) is offered for mobile phone services, admission fees (museums, movie theaters, etc.) and bus fares (overnight bus, commuter pass, etc.). Thus, always carry your student ID card with you and ask if Gakuwari is available. JR (Japan Railways) does not offer Gakuwari to exchange/study abroad students. However, JR frequently provides special offers such as an unlimited ride pass and an advance purchase discount. For more information on fares and passes, please visit the JR website at http://www.jreast.co.jp/e/pass/index.html *Available in English, 簡体中文, 繁體中文 and 한국어

 Seishun 18 Kippu One of the special rates that JR offers is called “Seishun 18 Kippu” (Seishun Juhachi Kippu) which allows unlimited rides on local and rapid JR trains, excluding reserved seats, throughout Japan. For more information, please visit the JR website at http://www.jreast.co.jp/e/pass/seishun18.html *Available in English, 簡体中文, 繁體中文 and 한국어

8. Mobile Phone You can either purchase a prepaid mobile phone or sign-up for a 1- or 2-year contract with a Mobile Phone Company. More information about mobile phones will be provided at the New Student Orientation.

9. Domestic and International Shipping Service You can send domestic and international mail from the AIU Shop (packages and letters), off-campus post offices (packages and letters), or convenience stores (letters only).

Yamato http://www.kuronekoyamato.co.jp/en/ Sagawa http://www.sagawa-exp.co.jp/english/ Japan Post (JP) http://www.post.japanpost.jp/english/index.html (JP available in the AIU Shop.)

 Airport Baggage Delivery Service If carrying baggage from AIU to the airport on buses, trains and taxis is troublesome. You can send your baggage to the airport directly from either the AIU Shop, Yamato, or convenience stores.

10. Transcript and Student Enrollment Certificates An Official Transcript (English and Japanese), and a Certificate of Student Enrollment (Japanese), can be issued from the automatic certificate issuing machine in building A. If you need to obtain a certificate other than the aforementioned certificates, please consult the Office of Student Affairs.

11. National Pension If you are a resident of Japan and between 20 and 60 years of age, you are required by law to be on the national pension system. As a student, you are not required to pay for this system as long as you apply for the Special Payment System for Students. The blue ‘Pension Book,’ which includes your pension number will be mailed to the Office of Student Affairs. The pension book will be retained and returned to you SAMPLE when you leave AIU. In case you become a resident of Japan again in the future, you are advised to keep the pension book since your employer will ask for your pension number. For more information on the national pension system, visit the Japan Pension Service website at http://www.nenkin.go.jp/n/www/english/detail.jsp?id=38 *Available in English Pension Book

12. Leaving Orientation The Leaving Orientation will be held in June and November for exchange/study abroad students. If you finish your studies at AIU and return to your home country, you are required to attend this orientation and follow the proper procedures before departure. Important information, including paperwork you must submit to a municipal office upon your departure, balance refunds, official transcripts, and move-out procedures will be covered. You will be notified of the Leaving Orientation schedule via e-mail.

HOUSING INFORMATION

1. General Information Prearranged AIU student housing is guaranteed for all exchange/study abroad students. It is also guaranteed for full-time international students if requested. The housing options are Komachi Hall, Sakura Village, Global Village, and University Village.

2. Accommodation Periods You are not permitted to stay in AIU student housing beyond the following accommodation periods unless you are continuing your studies at AIU. You must move out of your room completely by the end of these periods.

Spring 2015 April 1st, 2015 – August 8th, 2015

Fall 2015 August 9th, 2015 – December 24th, 2015 December 25th, 2015 – March 15th, 2016 Winter 2016 (Continuing Students: December 25th, 2015 – March 31st, 2016)

3. Special Arrangement Request If you need to request special arrangements, such as the need of a single room or a wheelchair-accessible room due to a physical or medical condition, you must submit documentation from a doctor verifying your circumstances and/or a detailed medical history of your condition to the Office of Student Affairs. Please note that additional rent will be charged, and that AIU cannot guarantee the availability of single rooms and disabled-accessible rooms, even if you have requested one.

4. Housing Change Request (1) Request by Students You can request a housing change from your second semester. The application is included in an online satisfaction survey which will be e-mailed to you in June and November. The request results will be announced via e-mail. If your change request is accepted, an additional room cleaning fee of ¥3,000–¥7,000 (one-time payment) will be charged.

(2) Request by AIU Because of the fluctuation in male-female ratio and number of exchange/study abroad students enrolled each semester, you may be requested to change your room by AIU. In this case, you will be informed in advance via e-mail, and you do not have to pay the additional room cleaning fee.

5. Healthy Roommate Relationship AIU has a roommate matching system, asking simple questions about your lifestyle, which is used to pair Japanese and exchange/study abroad students. However, you might not hit it off with your roommate right away. If you are unwilling to take the necessary steps to communicate, conflict may arise. Keep the following tips below in mind to set the foundation for a healthy relationship with your roommate and pleasant study abroad experience.

 Set Rules and Boundaries – Compromise It is crucial to set some rules and boundaries early such as overnight guests, noise levels, alcohol and smoking. The longer you wait, the more you risk a possible conflict due to clashing lifestyles. Ask your roommate what his/her needs are and what he/she is accustomed to in a living environment, then share your requirements. Make sure you calmly and politely explain your ideal living arrangements while also listening to your roommates needs. Compromise is essential to determine the rules for your new healthy living arrangement. You probably will not get everything you want and neither will your roommate. However, compromise does not have to mean sacrifice. It means working together to come up with a workable living environment that is comfortable for both you and your roommate.

 Don’t Let Problems Pile Up – Open Communication The primary way to get along with your roommate is by practicing good communication. This is a two-way street. Do not be afraid to voice your feelings even if you are worried that the relationship might get awkward. This does not mean complaining about every little thing, or that you have to be best friends who share everything. However, if you do not open up to your roommate regularly, it could build up until you

explode. If you let your feelings or problems pile up inside causing you to feel bitterness without addressing them, the relationship will start to sour. Address issues as they come up, and you will be able to defuse them more easily. It is a lot healthier for both of you to be direct and honest in your interactions. Create a mutual respect and an open discussion policy early. It will do wonders for your living situation.

 Be Respectful – Be Courteous Do not snoop around in your roommate’s space or belongings when he/she is not around. Consider how you would feel if someone were to do that to your possessions. It is important to allow your roommate to have some privacy, as you would like some privacy in return. Your roommate might be an entirely different person than you. Therefore, there is a good chance of not having similar living habits. Establish an understanding for his/her preferences and be courteous.

 Clean Up After Yourself Keep your common spaces neat and tidy, such as the kitchen and bathroom. Even if you are okay with clutter and a big mess, that does not mean your roommate is. Be respectful of your roommate and pick up your belongings. Put food away, use the trashcan and keep the communal areas organized.

 Discuss Utilities and Bill Payments It is vital to have an organized system with regard to paying for utilities. Discuss bills in advance to avoid a stressful last minute issue. Determine exactly how much each person owes, usually splitting everything in half, when payment should be paid, and by whom. Also, be sure to determine your course of action in the event that one person is unable to make their share of the monthly payment in an exceptional situation.

 Find Solutions to Roommate Conflict There is always a way to resolve conflict. Sometimes this could mean peer mediation to work through the problems, or it may mean switching roommates. Whatever the result, it is important to remember that there is always help. If you have tried everything and cannot get through to your roommate, try consulting with your RA. If your RA cannot help, consult with the Office of Student Affairs. Below are some articles to help the process.

Burnsed, B. (13th August 2010), “5 Tips to Getting Along With Your Roommate,” U.S. News Education, http://www.usnews.com/education/articles/2010/08/13/5-tips-to-getting-along-with-your-roommate [Accessed 1st August 2013]

Tramilton, L. (31st March 2011), “Ways to Have a Good Relationship with Your Roommate,” eHOW.com, http://www.ehow.com/info_8129002_ways-good-relationship-roommate [Accessed 1st August 2013]

Miller, M. (13th October 2011), “Tips for Living with a Roommate,” CampusExplorer.com, http://blog.campusexplorer.com/2011/10/13/top-5-tips-for-roommate [Accessed 1st August 2013]

“How to Get Along with Your College Roommate,” CampusExplorer.com, http://www.campusexplorer.com/college-advice-tips/A49634B4/How-to-Get-Along-With-Your-College-Roommate [Accessed 1st August 2013]

You don't have to be best friends but please DO compromise and communicate.

6. Laundry Facilities Laundry facilities are available in all AIU student housing.

Komachi Hall Sakura/University Village Global Village

Hours 24/7 24/7 24/7

Washer ¥100/load ¥100/load ¥100/load

Electric ¥100/40 minutes ¥100/40 minutes ¥100/40 minutes Dryer Gas ¥100/20 minutes ¥100/20 minutes N/A

★ Locations ★

In the middle of each floor  Laundry facilities should be used with consideration for other residents.  Remove clothes from washers and dryers promptly, so that other residents may use Guidelines the machines.  Abandoned clothing for longer than one week will be discarded by AIU.

7. Bedding Rental You may rent bedding for each semester. Please contact the Office of Student Affairs regarding bedding rentals.

Pillow, pillowcase, futon, futon cover, blanket, blanket cover, comforter, comforter Items cover All case/covers can be exchanged once a week without an additional cost. If a holiday falls on the Case/Cover Exchange Service day, the service day will be the next business day. Case/Cover Komachi Hall Every Monday 11 am –2 pm Exchange Global Village (Komachi Lobby) Service Sakura Village Every Tuesday 11 am –2 pm University Village (Sakura/University Village Laundry Room)

 Contract is binding for the semester.  No refund is given for not using the Case/Cover Exchange Service. Notes  No refund is given for cancellation once the bedding set has been used.  You may be charged for any excessive stains or replacement of your bedding set.

8. Garbage Collection Sites You must take your garbage to the designated collection sites for your housing unit and follow the garbage disposal rules set by Akita City. For information on the garbage disposal rules, please visit the Akita City website at: http://www.city.akita.akita.jp/city/ev/cp/gennryouhp/pamphlet.htm *Available in English, 簡体中文 and 한국어

Komachi Hall Sakura Village Global Village University Village

Outside of the Between Sakura Village North side of Global In front of University Village, emergency exit on and University Village, Village centrally located the 1st floor centrally located

★ ★ ★ ★

9. AIU Student Housing at a Glance Sakura Global Komachi Hall University Village Village Village Building Number 193-3 193-17 193-4 193-8 Address Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita 010-1211 Number Private 1 105 100 0 of Rooms Shared 184 0 92 79 Room Private - 55.48m2 19.87m2 - Size Shared 17.6m2 - 26.08m2 26.9m2 Bedroom Private - 8.4 m2 8.3 m2 - Size Shared 12 m2 - 12 m2 16 m2 Included in Room Not included in Not included in Room Not included in Utilities Fees fees Room fees fees Room fees Share with 1 Share with 1 Share with 1 Bedroom Private roommate roommate roommate Share with 1 Share with 2 Share with 1 Share with 1 Bathroom roommate and 1 housemate roommate roommate suitemate N/A Kitchen Use Common IH Electric Burner IH Electric Burner Propane Gas Stove Kitchen Dining Room ○ ☓ ☓ ☓ A/C ○ ○ ○ ○ Bed Loft Bed ○ Loft Bed ○ Book Shelf ○ ☓ ☓ ☓ Closet ○ ○ ○ ○ Desk ○ ○ ○ ○

Equipment Desk Chair ○ ○ ○ ○ Desk Lamp ○ ○ ○ ○ Dining Table ☓ ○ ☓ ☓ Dining Chair ☓ ○ ☓ ☓ In Common Refrigerator ○ ○ ○ Kitchen Gas Heater ☓ ☓ ☓ ○ Internal Phone ○ ☓ ☓ ☓ Internet ○ ○ ○ ○ Wi-Fi Komachi Lobby ○ ☓ ☓ Yes; Yes; Yes; Yes; Japanese Residents Mostly freshmen Upperclassmen Upperclassmen Upperclassmen  No smoking  No alcohol  No cooking in rooms  Single-sex suites only No smoking No smoking Important Rules No smoking  No visitors of Single-sex suites Single-sex rooms Single-sex rooms only Inside Rooms opposite sex only only between 10pm – 7am  KH residents only between 10pm – 7am

Floor Plan

10. Regulations of Komachi Hall

Article 1: These regulations, based on Article 17 of the AIU Residence Hall Management Guidelines, (hereinafter called Residence Hall Management Guidelines), shall specify basic rules which AIU students must obey in order to lead a secure and comfortable life in the residence hall.

Chapter 1: Organization of Residential Life

(Residential Life Committee) Article 2: The Residential Life Committee shall be organized. (Group formation) Article 3: To set up a basic structure of residential life, all residence hall students shall belong to one of the groups below according to their respective residence sections. (1) Group 1: Main building 1F 101 - 120 (2) Group 2: Main building 1F 121- 140 (3) Group 3: Main building 2F 201- 220 (4) Group 4: Main building 2F 221- 240 (5) Group 5: Main building 3F 301- 320 (6) Group 6: Main building 3F 321- 340 (7) Group 7: Main building 4F 401- 420 (8) Group 8: Main building 4F 421- 440 (9) Group 9: Annex 1F 510 - 515 & Annex 2F 520 - 527 (10) Group 10: Annex 3F 530 – 537 & Annex 4F 540 - 547 2. Each group shall have its leader selected under the supervision of RAs. (Executive Committee) Article 4: In order to maintain an orderly life in the residence hall and to run the Residential Life Committee, the Committee shall have the Executive Committee. The Executive Committee shall be composed of the following members. An assistant may be appointed if need be. (1) Chair 1 (2) Vice chair 2 (3) Group leader 10 or more (4) Resident Assistant (RA) 4 or more 2. Chair shall be selected from among RAs and Vice Chairs shall be selected from among the RAs and group leaders. 3. Chair of the Executive Committee shall be assumed by Chair of the Residential Life Committee. 4. The term of each Executive member shall last from the day he or she is appointed until the day he or she leaves the residence hall. 5. In case there is a vacancy among the Executive members or in case an Executive member happens to be off campus because he or she does not register for the Winter Program, a supplementary election shall be conducted. 6. In order for an Executive Committee meeting to be convened, more than two-thirds of the Executive members and Chair and Vice Chairs shall attend. Decision on each agenda item shall be made by majority vote. (Duties of Executive Members) Article 5: Representing residence hall students, Chair of the Residential Life Committee shall be put in charge of running the Committee and promoting discipline in the dormitory, as well as convening General Assembly meetings of the Residential Life Committee and the Executive Committee. 2. Vice Chairs shall assist Chair. 3. Group leaders shall represent their respective groups, reflecting their members’ opinions in the Executive Committee and maintaining discipline and order in their groups. (General Assembly of Residential Life Committee) Article 6: The Residential Life Committee convenes at least one Residential Life Committee General Assembly (hereinafter called ‘General Assembly’) meeting every year to discuss and decide items necessary for residential life. 2. Each General Assembly meeting shall be convened by Chair and Vice Chairs. 3. Chair of the General Assembly shall be selected from among residence hall students. 4. In order for a General Assembly meeting to be convened, two-thirds of residence hall students shall attend, with the decision of the agenda made by a majority vote of those present.

Chapter 2: Regulations of Residence Hall Use

(Regulations of Residence Hall Use) Article 7: In order to maintain discipline in the residence hall, regulations concerning the items below shall be set in the articles that follow:

(1) Use of facilities and equipment (2) Keeping the residence hall clean (3) Dealing with emergencies such as a fire (4) Prohibited acts (5) Management of residential life (6) Other necessary items

Section 1: Use of Facilities and Equipment

(Use of common facilities and equipment) Article 8: The shared kitchen, the lobby, and the laundry room, and other sections shared by residence hall students are where group life takes place. All residence hall students shall cooperate to keep these facilities clean. 2. Residence hall students shall cooperate with each other in the operation and management of residence hall facilities and equipment. Article 9: Residence hall students shall keep all residence hall facilities and equipment in good repair and shall not destroy or damage them. In case a student has destroyed or damaged any of the facilities or equipment, he or she shall report it to the residence hall office immediately. 2. In case a student has destroyed or damaged any of the facilities or equipment intentionally or accidentally, he or she shall cover all or part of the repair cost. Also, in case any of the common facilities or equipment has been intentionally damaged, the repair cost shall be shared by all dormitory students if it is impossible to identify who is to blame for the damage. (Use of shared equipment between single rooms) Article 10: Students who use single rooms shall equally share the duty of cleaning the bathroom and washstand. (Use of Common Facilities and Equipment) Article 11: The shared kitchen and its equipment may be used from 7 am to 10pm. (Leaving personal belongings in common facilities) Article 12: Personal belongings, such as shoes and sports gear, shall not be left in the hallways. Those which are not removed shall be disposed of by the University. 2. Personal items, such as garbage, food and drinks, shall not be left in the common facilities, such as the shared kitchen, the lobby, and the lounge. The common facilities shall not be used for sleeping, nor shall they be used exclusively by only one person or group. Article 13: In case a group of students needs to use any of the common facilities, such as the shared kitchen, for an event, they shall gain permission from the University beforehand.

Paragraph 2: Cleaning of Living Quarters

(Cleaning of living quarters) Article 14: Residence hall students shall obey the following rules in order to keep the residence hall clean. (1) Garbage shall be sorted out according to the instructions, carried to the garbage collection site, and disposed of. (2) Rooms, including the bathroom, shall be kept clean. (3) Animals shall not be allowed in the residence hall. (4) Residence hall students may decorate their rooms as they like. However, posters and ornaments shall be put up on the walls using the kind of glue or tape which does not damage the walls, doors or any other parts of the rooms. (5) As for the hallways, only the doors may be decorated. All other decorations shall be put up on the bulletin boards. (6) Tape shall not be used to fix a carpet on the floor. When a carpet is no longer needed, it shall be properly disposed of. (7) Furniture, such as beds, shall not be taken apart, nor shall the chairs or tables in the lobby be carried into any of the rooms.

Paragraph 3: In case of an Emergency such as a Fire

(In case of an emergency such as a fire) Article 15: Residence hall students shall exercise the utmost caution not to cause a fire in the residence hall. 2. Any emergency shall be reported to the residence hall office. The residence hall staff then will report it to the administration office. 3. In case a fire alarm is activated, all residence hall students shall exit the building through the safest route. 4. Residence hall students shall cooperate with the University’s instructions on fire and disaster prevention, following all other instructions necessary for the management of the university. Article 16: In order to deal with an emergency, such as a fire, residence hall students shall observe the following:

(1) Fire extinguishers, fire alarms, and other pertinent equipment installed for the protection of residence hall students shall not be tampered with. (2) Personal equipment shall not be placed where emergency ladders are installed and evacuation routes are designated in the hallways and balconies.

Paragraph 4: Prohibited Acts

(Prohibited acts) Article 17: Residence hall students shall be prohibited from (1) Smoking in their rooms or in any other part of the residence hall (including the premises outside), other than the designated smoking area. (2) Drinking alcohol in their rooms or in any other part of the residence hall (including the premises outside). (3) Using and bringing in dangerous items and drugs, such as marijuana, hallucinogens and stimulants. (4) Using fireworks, crackers, model guns, incense, barbecue equipment, charcoal, candles, and any other kind of fire equipment in the rooms or in any other parts of the premises. (5) Using an electrical cooking appliance in the rooms or in the common facilities (except the shared kitchen). (6) Subletting their rooms to another person and duplicating and lending their room keys to another person. (7) Opening other students’ mail boxes or engaging in other acts that infringe on privacy. (8) Staying in a room of the opposite sex from 10 pm to 7 am the next day or having someone of the opposite sex stay in their rooms during the same period. (9) Women entering the first floor of the Annex and the Main Building (except the shared area of the lobby) from 10 pm to 7 am the next day and men (except administrative staff, RAs and residence hall office staff) entering the second to fourth floors of the Main Building. (10) Engaging in acts prohibited by other rules in addition to the above. 2. In case a student or students needs any of the items mentioned in (4) and (5) for an event or a student activity, they shall gain permission beforehand. 3. In case a student or students are found to possess any of the items prohibited by law or to be engaged in an illegal act, the University shall report it to the police. (Restrictions) Article 18: Residence hall students shall be subject to the following restrictions. (1) Audio equipment, such as stereos, radios, and TVs, may be used in the rooms, as long as they do not cause trouble to other occupants. If the sound of any of these appliances should be a cause of disturbance, the appliance shall be confiscated. A speaker shall not be set up in such a way that its sound leaves the room, nor shall one be installed on any of the balconies. (2) No sales activities or requests for donations shall be allowed in the dormitory. 2. In case a student group needs to conduct the kind of activities referred to in (2) for the sake of the student government inside the residence hall, the group shall gain permission from the University beforehand.

Paragraph 5: Life Management

(Visitors) Article 19: Visitors (residence hall students’ friends, acquaintances, and family members) may stay in the residence hall from 7 am to 10 pm. A resident who accepts a visitor shall write down the visitor’s name and other information in Visitors’ Notebook kept at the residence hall office. The visitor shall stay with the student during his or her stay and wear a permit. 2. In case a visitor wishes to stay temporarily in the residence hall, he or she may do so for up to 3 days after making an application and obtaining the permission of the roommate or the suitemate. 3. Under special circumstances such as when a student has fallen ill, his or her family member may stay for a night or longer regardless of the preceding regulation. 4. Visitors referred to in (2) shall be of the same sex. (Staying away from campus overnight or longer) Article 20: In case a residence hall student needs to stay away from campus overnight or longer, he or she shall submit the application from to the residence hall office by the day he or she leaves. (Quiet hours) Article 21: Quiet Hours shall be from 10 pm to 7 am the next day, regardless of the day. During this period, no noise, music playing, and meeting shall be allowed. (Internet use) Article 22: In order to use the Internet in a residence hall room, the Student Internet Use Application Form shall be submitted for permission. 2. All computers shall be installed with anti-virus software. 3. Accessing Internet sites, confirming the safety of downloading files, and using pay sites shall be done on the responsibility of the user. 4. Using file-exchange software such as “Winny” shall not be allowed since it may infringe on a copyright or place a burden on the residence hall’s Internet network system, preventing other residence hall students from using the system properly.

Paragraph 6: Other Necessary Items

(When checking in) Article 23: When checking in, residence hall students shall write down in the Damage Check List the damage and equipment condition of their rooms and submit the List to the residence hall office. Article 24: Residence Hall rooms shall be assigned by the University, with each floor used only by males or females. In case anyone wishes to move into a different room, he or she shall inform the University, citing a legitimate reason. The University shall grant permission if it deems the reason acceptable and if it is possible to do in the assignment situation at that point. (When leaving the residence hall) Article 25: When vacating his or her room, a residence hall student shall take all his or her personal belongings out of the room and clean it. 2. In conducting a damage check, the leaving student shall check if there is any damage to the room and if any of the equipment in the room is missing, he or she shall write it down on the Damage Check List. In case there is any damage or any of the equipment is missing, the student shall pay for it. Article 26: Residence hall students have the right to protect their privacy by not accepting an illegal entry into their rooms, an investigation, or a seizure. However, administrative staff, dormitory office staff or Resident Assistant (RA) may enter a room in case: (1) the occupant of a room has requested repair work on some part of the room. (2) a check needs to be conducted at the end of a semester or during a long vacation for the sake of hygiene and security. (3) there is an imminent danger to the security, health and possessions of residence hall students or to the property of the University. (4) a check needs to be conducted concerning a visitor who is staying in the residence hall without his or her name listed in Visitors’ Notebook or concerning an item which must not be brought into the room. (5) there is a suspicion of drinking alcohol, smoking, making noise or other acts that violate the Regulations of AIU Residence Hall. (6) an entry about which the occupant is informed in advance is made. 2. An entry by the police, an investigation, or a seizure shall be made according to the law. (Parking) Article 27: Dorm students who own a car and need to park it on the premises of the University shall obtain permission from the University. (Reward and Punishment) Article 28: On the basis of the deliberations of the Student Life Committee, the University shall award permission to residence hall students who set a good example for other residence hall students. 2. Residence hall students shall obey the Guidelines for AIU Residence Hall Management, Regulations of AIU Residence Hall, as well as other pertinent regulations. Those who act in violation of any of these regulations may be subjected to disciplinary action. (Approval of Regulations) Article 29: These regulations shall be effected upon the agreement of the majority of residence hall students and the approval of the President. Article 30: In case these Regulations need to be revised or abolished, it shall be put to a vote at a General Assembly meeting and approved by the President following the deliberations of the Student Life Committee.

Supplementary Provision These regulations shall be enforced beginning on April 1, 2007.

Supplementary Provision These regulations shall be enforced beginning on November 1, 2009.

Supplementary Provision These regulations shall be enforced beginning on December 1, 2011.

Supplementary Provision These regulations shall be enforced beginning on January 1, 2013.

11. Guidelines for AIU Student Housing

(Purpose) Article 1: The purpose of these guidelines is to stipulate regulations concerning the management of University Village apartments (hereinafter called ‘UV apartments’), Global Village apartments (hereinafter called ‘GV apartments’), Sakura Village apartments (hereinafter called ‘SV apartments’), and Graduate House on the basis of Article 55 of AIU Institutional Policies and Regulations.

(Addresses, names, and fixed numbers of occupants) Article 2: The addresses, names, and fixed numbers of occupants of UV apartments, GV apartments, SV apartments, and Graduate House are as follows: (1) University Village: Address: 193-8 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita Prefecture Capacity: 158 (79 rooms) (2) Global Village: Address: 193-4 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita Prefecture Capacity: 100 in single rooms (100 rooms), 184 in double rooms (92 rooms), 4 in barrier-free rooms (4 rooms). (3) Graduate House: Address: 194-6 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita Prefecture Capacity: 24 in triple rooms (8 rooms). (4) Sakura Village: Address: 193-17 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita Prefecture Capacity: 105 in triple rooms (35 rooms), 2 in barrier-free rooms (2 rooms).

(Number of occupants) Article 3: The purpose of AIU Student Housing is to provide students with a comfortable living environment where they can devote themselves to their studies on campus.

(Intended occupants) Article 4: Those eligible to live in UV-GV-SV apartments shall be of the same gender (double-occupancy rooms only), and in any of the following positions: (1) a regular student admitted to the University in or after his/her second year. (2) a graduate school student of the University (3) a non-degree seeking international student taking a certain number of courses (4) a person approved by the President under special circumstances

Article 5: Those eligible to live in Graduate House shall be of the same gender (triple-occupancy rooms only), and in any of the following positions: (1) a graduate school student of the University (2) a pre-graduate student (3) a person approved by the President under special circumstances

(Period of occupancy) Article 6: In principle, continuous occupancy of AIU Student Housing is one year or less. The period, however, can be extended to two years or shorter upon application.

(Students’ right and duties) Article 7: In order to maintain an orderly life in AIU Student Housing, those who reside in either (hereinafter called ‘occupants’) shall have the following rights and duties: (1) Occupants shall not discriminate against other occupants and shall not be discriminated against on the basis of race, gender, age, religion or nationality. (2) Occupants shall be responsible for their actions and the consequences there of. (3) Occupants shall not infringe upon the rights of other occupants or do anything that obstructs the management of AIU Student Housing. (4) Occupants shall have the right to live in a safe, sanitary, and favorable living environment as well as the duty to maintain that environment.

(Management of UV-GV-SV apartments) Article 8: With the purpose to support occupants and maintain UV-GV-SV apartments, resident assistants (RA), whom live in the apartments will be assigned. 1. Occupants shall have the right to contribute to the management of AIU Student Housing when requested.

(Entry into AIU Student Housing) Article 9: The President shall have the authority to have University staff enter any of the rooms in AIU Student Housing if an emergency so requires.

(Moving in/Moving out) Article 10: Those who wish to move into AIU Student Housing shall gain the President’s approval by submitting the Application for Moving into AIU Student Housing (Form). 2. Occupants shall submit the Notification of Moving into AIU Student Housing to the President as soon as they move in. 3. Those who move out shall submit the Leaving Notification for AIU Student Housing to the President two weeks before they do so.

(Payment) Article 11: Occupants shall pay their rents for AIU Student Housing and the expenses for management, as well as those not covered by the University. 2. Details of the rents for AIU Student Housing and the expenses to be covered by occupants shall be stipulated in another document.

(Duties concerning the maintenance of facilities) Article 12: Occupants shall have a duty to keep their rooms and the common facilities (hallways, stairs, laundry rooms, etc.) in normal condition at all times and shall not do any of the following: (1) Use their rooms for purpose other than living (2) Tamper with or damage any of the facilities or equipment (3) Sublet their rooms to another person (4) Let a person or persons other than themselves reside in their rooms (5) Smoke in non-designated areas (6) Bring in or use dangerous articles and/or drugs such as marijuana, hallucinogens, or stimulants (7) Duplicate their room key (8) Keep a pet in their room (9) Use fireworks, crackers, fake guns, barbecues, incense, charcoal, candles, and fire equipment in or around AIU Student Housing. (10) Use of any gas range/stove except for the one pre-installed in the room (11) Cause trouble to other occupants by making noise, giving off an unpleasant smell or engaging in any other annoying activity (12) Spoil the appearance of AIU Student Housing. (13) Engage in other activities forbidden by the President 2. Occupants must cooperate with fire and disaster prevention, as well as instructions given by the University for the sake of the management of AIU Student Housing. 3. In case an occupant is deemed responsible for damaging any of the facilities or equipment at AIU Student Housing, he or she shall pay for the damage. (Disciplinary action) 4. Occupants must obey silent time, which shall begin at midnight every night.

Article 13: The President shall mete out disciplinary action, such as eviction (including temporary eviction), to those who (1) cause significant trouble to other occupants through disorderly conduct or any other disturbing behavior. (2) are three months or longer in arrears with the payment of the expenses stipulated in Article 11. (3) engage in any of the acts covered in Article 12 Paragraph 1. (4) violate any of the rules governing the application of the law or AIU Institutional Policies and Regulations, in addition to the regulations covered in the preceding items.

(Moving out) Article 14: An occupant who falls under any of the following categories shall move out as soon as possible in case he or she (1) is no longer a student at the University due to graduation, withdrawal, removal from the University’s register, transfer to another university and other reasons. (2) takes a leave of absence. (3) submits the Leaving Notification for AIU Student Housing covered in Article 10 Paragraph 3. (4) overstays period of occupancy specified in Article 6. (5) exceeds the period of occupancy stipulated in Article 13. 2. The President shall have the authority to evict an occupant deemed unfit to reside in Student Apartments due to illness or other reasons. 3. When an occupant moves out, he or she shall have his or her room checked for damage. In case he or she is found to have caused damage to the room, he or she shall pay for the damage.

(Protection of personal information) Article 15: Personal information obtained for the purpose of the management of AIU Student Housing shall be used exclusively for that purpose.

(Other) Article 16: Items necessary for the implementation of these guidelines shall be stipulated in another document.

Supplementary Provision These guidelines shall be enforced beginning on March 31, 2006.

Supplementary Provision These guidelines shall be enforced beginning on March 26, 2007.

Supplementary Provision These guidelines shall be enforced beginning on March 21, 2009.

Supplementary Provision These guidelines shall be enforced beginning on December 1, 2009.

Supplementary Provision These guidelines shall be enforced beginning on April 1, 2010.

Supplementary Provision These guidelines shall be enforced beginning on April 1, 2011.

Supplementary Provision These guidelines shall be enforced beginning on March 1, 2013.

CAFETERIA AND MEAL PLAN

1. Cafeteria The Cafeteria has a “Meal Plan Menu,” a “Restaurant Menu” and a “Menu of the Day”. Microwaves and toasters are also available in the Cafeteria.

Hours Breakfast Lunch Dinner

Mon–Fri 7 am – 8:30 am 11 am – 1:30 pm 5 pm – 8 pm Last Call: 7:45 pm

Sat, Sun 7:30 am – 9 am 11:30 am – 1:30 pm 5:30 pm – 8 pm & Holidays Last Call: 7:45 pm

2. Meal Plan A nutritionist creates well-balanced menus through a wide selection of foods. Lunch can be chosen from 4 main dishes and dinner can be chosen from 3 main dishes. Please apply by filling out the application form, and paying in cash or by credit card (designated credit cards only) at the AIU Shop in the Student Hall. These fees are subject to change.

Type Number of Meals Price 3 Meals/day, 21 Meals/week

2-Week Meal Plan Everyday ¥14,400 Breakfast, Lunch, and Dinner

2 Meals/day, 10 Meals/week Spring 2015: ¥59,100 10-Meal Plan Monday - Friday exc. Holidays Fall 2015: ¥58,200 Lunch and Dinner

3 Meals/day, 21 Meals/week 21-Meal Plan Everyday ¥100,800 Breakfast, Lunch, and Dinner

(1) Meal Plan Requirements All exchange/study abroad students are required to sign-up for the 2-week meal plan contract for their first semester of enrollment. If you cannot be on the meal plan for a particular reason, please consult the Office of Student Affairs within 3 days of moving in. Full-time students are required to stay in the Komachi Hall for one year and sign-up for the 21- week meal plan for 2 semesters.

(2) Dietary Needs If you wish to be on the meal plan, but you have dietary restrictions, please consult the Cafeteria directly. The Cafeteria will try to arrange a well-suited menu for you. If you need any assistance, please see an RA or visit the Office of Student Affairs.

(3) When Feeling Sick When feeling sick, the Cafeteria provides easily digestible foods such as udon (wheat flour noodles) or okayu (rice porridge). Please request these meals from the Cafeteria in advance. If you need assistance to request or bring the meals to you from the Cafeteria, please ask an RA or the Komachi Hall Office.

(4) Missed Meals There are no refunds or rollovers for missed meals. If you know in advance that you cannot have a meal due to a class conflict, you can make a special arrangement in advance for a late meal. Please request it to the Cafeteria.

(5) During Semester Breaks Meal plan meals will not be available during Golden Week, the Winter Program and year-end/new year holidays. Lunch for all meal plan students is also not available during the AIU Festival. However, meals can be purchased on a cash-basis.

(6) Meal Plan Rules The following rules apply to all meal plan students:  No more than one side dish and one dessert should be taken.  If meal plan students give their dishes to other students, they should do it at the table.  Meal plan students should not take extra free-refilled rice and soup to serve to other students.  No dishes or food should be taken out of the Cafeteria for personal use.

(7) Meal Plan Card Every time you have a meal at the Cafeteria, you must scan the bar code on your meal plan card right after you take all dishes on a tray. If you apply for the meal plan for an entire semester, the official meal plan card with your ID photo will be given to you at the Cafeteria. In the event of a lost or misplaced meal plan card, you may receive a replacement from the Cafeteria for a replacement fee of ¥100.

3. Prepaid Meal Cards There are 2 types of prepaid meal cards and can be purchased at the Cafeteria. The balance on the card cannot be redeemed for cash. The card should be handled like cash. AIU is not responsible for lost or stolen cards. The card can be used by anyone in possession of the card, and AIU is not obliged to check the identity of a person using the card.

Price Value Purchasable Menu Exp. Date

1 ¥3,000 ¥3,200  Meal Plan Menu (Breakfast/Lunch/Dinner)  Menu of the Day (Lunch/Dinner) None 2 ¥5,000 ¥5,500  Restaurant Menu (Lunch/Dinner)

* Fees are subject to change.

HEALTH CARE and SAFETY INFORMATION

1. Earthquakes and Fires In case of an emergency, please know the exact location of escape ladders, fire extinguishers, fire hydrants, fire doors and escape routes in your accommodation. In order to keep evacuation routes clear, do not leave items in the hallways or balcony. Items left in will be disposed of. The “Earthquake Emergency Procedures” is available in English at: http://www.bousaihaku.com/cgi-bin/hp/index2.cgi?ac1=B934&ac2=&ac3=3907&Page=hpd2_view

2. Sudden Illness, Injury or Psychological Matters Please consult the Health and Medical Care Room for illness and injury, and the Counseling Room for psychological matters. In emergency circumstances or outside of regular office hours, contact the Komachi Hall Office staff, RAs or Residence Life Committee members for assistance. They will assist you with emergency responses such as making a call to an ambulance. You should always carry your health insurance card, medical and transportation fees in case in the event of an accident.

3. Emergency Contact Numbers

Mon - Fri 5pm-9am Mon-Fri 9am-5pm Sat, Sun & Holidays 24 HOURS

ADMINISTRATION OFFICE STUDENT AFFAIRS (Japanese Language only) 018-886-5934 018-886-5900 018-886-5935 [email protected] SECURITY GUARD (Japanese Language only) 090-5839-6867 KOMACHI HALL OFFICE (Japanese Language only) 701 (Ext.from Komachi Hall rooms) KOMACHI HALL OFFICE 018-881-0357 (Japanese Language only) 080-1803-5322 701 (Ext. from Komachi Hall rooms) 018-881-0357 080-1803-5322

Komachi Hall RAs 090-5836-0466 Sakura/Global/University Village RAs FIRE/AMBULANCE 080-2800-8971 119 (Toll Free) 080-2800-8972

POLICE STUDENT AFFAIRS 110 (Toll Free) 090-5236-3911 018-835-1111 080-1811-5389

4. Safety Japan used to be regarded as one of the safest countries in the world, but this is no longer assumed. Please observe caution to protect your valuables, avoid walking alone at night in dark streets, and keep your doors locked. If you see a suspicious individual or item on campus, please report it to Security, Komachi Hall Office, or Student Services immediately.

5. Health and Medical Care Room The school nurse provides first aid for illnesses and injury, and makes referrals to hospitals and clinics as needed. If you feel sick or are injured, please feel free to visit. You are requested to visit hospitals and clinics independently. However, for the first two weeks of the semester of your enrollment, the school nurse or the staff of the Office of Student Affairs may assist you in case you need a translation or emergency support at a hospital or clinic.

Location 1st floor of E building

Mon–Fri: 9 am–12 pm, 1 pm –5 pm Office Hours Sat, Sun & Holidays: Closed

Tel 018-886-5926 E-mail [email protected]

6. Counseling Room A counselor is available to meet with you for a wide range of concerns, such as cultural, academic, interpersonal and mental health issues. Counseling is available in both Japanese and English. The Counseling Room also makes referrals to mental health clinics. Personal information is treated with the utmost confidentiality.

Location 1st floor of E building

Mon–Fri: 9 am–12 pm, 1 pm –5 pm Office Hours Sat, Sun & Holidays: Closed

Tel 018-886-5957 E-mail [email protected]

You can also utilize the off-campus resource “Tokyo English Life Line” (TELL) at: http://www.telljp.com

(1) How to Receive Counseling Counseling is provided on an appointment basis. You must make an appointment and receive a confirmation e-mail of your appointment time. Counselors respond to your appointment request only during office hours. Please note that counseling may not be immediately available due to overbooking.

(2) How to Make an Appointment 1) By e-mail with several of your convenient date/time slots 2) By phone with several of your convenient date/time slots 3) By direct visit *If you happen to visit during a session that is in progress, please use the appointment sheet on the Counseling Room door.

CULTURE SHOCK Culture shock is a normal reaction when encountering a new culture, which you may experience. There are three stages in cultural adjustment: the honeymoon stage, the crisis stage, and the adjustment stage. The second stage, also called culture shock stage, is when the fatigue from the honeymoon stage accumulates and you may feel isolated, depressed, unmotivated and frustrated. You may develop negative feelings toward Japanese people or Japan in general and become homesick. During this period, try to relax and express your feelings through talking to people. Be assured that these symptoms are usually temporary and you will eventually move on to the adjustment stage. However, if these symptoms persist, please visit the Counseling Room for advice.

7. National Health Insurance The “National Health Insurance” is an obligatory insurance program that requires enrolment even if you have health insurance in other countries. As a student, you are required to pay a minimum annual premium, which will cover 70% of all medical costs during your stay in Japan. Thus, you only need to pay SAMPLE 30% of your medical costs. We advise you to carry this card on you at all times. If you are a resident of Japan, you are required by law to be on the national health insurance system and advised to carry this card on you at all times. Health Insurance Card 8. Personal Accident Insurance for Students Pursuing Education and Research (PAS) and Liability Insurance Coupled with PAS “Personal Accident Insurance for Students Pursuing Education and Research” (PAS) provides students with coverage for physical injuries as a result of an accident while engaged in activities pertaining to education or research at a university, while commuting to university, and while commuting between university facilities. “Liability Insurance Coupled with PAS” provides students with coverage against damages for which they may be held legally liable to pay in Japan or abroad if injuring third parties or damaging any property belonging to third parties during their curricular activities, extracurricular activities, or university events, and during commuting to/from any of these activities/events. Both of these insurances are compulsory for all AIU students. Because the inception dates of the insurance are in April, September and October, exchange/study abroad students are required to participate in the one-year insurance program. Please consult the Office of Student Affairs when you want to make a claim on any of these insurances. The “Guide to Personal Accident Insurance for Students Pursuing Education and Research” and “Guide to Liability Insurance Coupled with PAS” are included in your orientation packet.

9. Lost and Found Lost items are stored in the Komachi Hall Office, the Security Guard Room in A building or the Nakajima library for one year from the day items are reported. Upon the expiry of the storage period, the items will be disposed of.

10. Harassement To provide an environment where students, faculty and staff members are respected as individuals and to ensure a good and fair study and work environment, AIU has established a comprehensive system to prevent harassment. Please feel free to contact the harassment counselors by phone, e-mail, or directly visit them if you have a matter to discuss. Your privacy and confidentiality, and all other rights will be strictly protected. For more information including the list of harassment counselors, please see the “Guidelines for Harassment Prevention” in the Student Handbook, which is available through the AIU Campus Info website. Harassment is inappropriate behavior or language that is threatening or offensive to other people, causes mental and physical stress, and/or deteriorates the study and work environment.

There are 3 categories:

Sexual Language or behavior that is sexual in nature and makes others Harassment uncomfortable

In the academic field, when any faculty member abuses students or other Academic faculty members by taking advantage of his/her power, it is considered Harassment academic harassment.

Power Use of one’s power beyond his/her own authority and give undue pressure to Harassment others

 What to Do When You Face Harassment?  Acknowledge that you may be experiencing harassment. Being patient will not improve the situation.  Say “No” to the perpetrator.  Contact Harassment counselors quickly.  Do not blame yourself.  Record the incident. [When, where, from whom, what kind of action]

 What to do in Order to Avoid Harassing Behavior? Be aware of the following:  Respect one another  There may be situations when you unintentionally hurt or make another person feel uncomfortable.  There are individual differences in how one perceives an incident.  Do not speculate that other people will tolerate anything.  Others may be in a position, which is difficult to say no (a student, a kohai, a subordinate).

 If You See Someone Being Harassed  Warn the perpetrator to stop the behavior immediately.  If the victim has been hurt psychologically, be sensitive and avoid language which implicates doubts about his/her experience or which blames the victim.  If needed, be a witness, and keep confidentiality for the privacy of the victim.  Suggest he/she go talk to a harassment counselor and accompany him/her if needed.

There are 2 types of harassment: Position Abuse When the harasser determines advantage or disadvantage depending on or the victim’s reaction to harassing behavior Value Exchange

When the environment of study, work or research is markedly damaged by Environmental the act of sexual, academic or power harassment.

 What Happens after Going to a Counselor? In dealing with the issue, your feelings will be respected. Depending on your request, resolution measures include the following, but not limited to: (1) Do not proceed beyond counselor. (2) Request an investigation or mediation by the Harassment Prevention Committee. (3) Seek referrals to an outside institution such as a mental health clinic.

UNIVERSITY FACILITIES

1. Student Hall The Student Hall is a hub for student activities, with the exception of sports. The Event Committee and Intercultural Affairs Committee (IAC) under the Student Government and Clubs/Circles often use this facility to hold various events for students. Mon–Thu, Sun & Holidays: 8:30 am –11 pm Hours Fri, Sat & Days Preceding Holidays: 8:30 am–2 am *Alcohol is allowed from 4 pm to 2 am Reservations/Inquiries The Office of Student Affairs

Room Cap. Note Reservation Student Center 45 Alcohol Make a reservation on the computer at the Student Recreation Space 100 allowed Services counter.

Meeting Rooms 10 No alcohol *For events involving alcohol, submit a “Request for Lounge 15 allowed Approval of Event Involving Alcohol” form and a Tatami Rooms 15 No food or participant list to the Office of Student Affairs. Music Studios 25 drinks allowed Contact Club Circle Affairs at:[email protected]

2. Student Cabin Students may be granted permission to use the Student Cabin for activities, such as meetings and parties involving reasonable use of alcoholic beverages. 8:30 am – midnight Hours *Alcohol is allowed from 4 pm to midnight

Location Next to the Club House, behind Building A

The Office of Student Affairs

Reservations *Make a reservation on the computer at the Student Services counter and /Inquiries submit an “Application for Usage of the Student Cabin” form and a participant list to the Office of Student Affairs.

 Notes for Use of Student Hall and Student Cabin  Advance reservations are required.  Receive advance approval for specific events or events involving alcohol.  After use, facilities and equipment must be in their original condition. In the event that students do not follow facility policies or cause damage to facilities and/or equipment, violators will be charged for the full cost of repairs. Such offenses will lead to suspension from using facilities in accordance with AIU Policy.

3. Suda Hall When events or performances are not scheduled, students can use the facilities in Suda Hall. Hours 8:30 am –10 pm Indoor shoes Necessity *Indoor shoes are a pair of shoes for exclusive indoor use, which have never been worn outdoors, and thus have clean soles. Main Use Ceremonies, music concerts, various performances, etc. Available Facilities Arena, Running Track, and Weight Training Room Playable Sports Basketball, volleyball, ping-pong, and badminton. Unplayable Sports Soccer/futsal Baseball/softball, tennis/soft tennis, and Ultimate Frisbee.. Reservations/Inquiries The Office of General Affairs

How to Make a Reservation

Arena Reservation Basis Make a reservation at the Office of General Affairs. Available anytime except when events or class activities are No Reservation Running Track being held. Turn in his/her student ID to the Komachi Hall Necessary Office

Turn in his/her student ID to the Komachi Hall Office to Weight Training No Reservation receive the key from the Komachi Hall Office. Room Necessary *Must sign liability form before use.

NOTES:  No food or open drinks allowed on stage.  Drinks brought inside must be covered with a cap or lid.  Food is allowed in the entrance lobby only.  Weight Training Room use is limited to one hour per person.  Arena use is limited to an hour per person/group, but can be extended if the arena is not reserved by another party.  After use, facilities and equipment must be in their original condition. In the event that students do not follow facility policies or cause damage to facilities and/or equipment, violators will be charged for the full cost of repairs. Such offenses will lead to suspension from using facilities in accordance with AIU Policy.

4. Sports Complex Students can use the facilities of the Sports Complex in the Akita Central Park (Akita Chuo Koen) located across the street from AIU. Students must book in advance and pay fees and/or electricity charges for private use (student discounts are available). For more information, please visit the Akita Central Park website at: http://www.akisouko.com/chuo/ *Available in Japanese only Track and Field, Throwing Ground, Sky Dome, Artificial Surface Tennis Court, Hard Facilities Tennis Court, Baseball Field, Baseball Square, Archery Field, Soccer Field, Rugby Field , Sports Square, Arena, Weight Training Room, etc.

Necessity Indoor shoes

Reservations Akita Central Park Office /Inquiries 018-886-4141 (8:30 am –5:15 pm, Japanese Language only)

IMMIGRATION

The Office of Student Affairs (OSA) will assist you in becoming a resident of Japan (a requirement). The OSA will request you to sign a power of attorney to complete the procedures on your behalf and will inform you by e-mail upon completion. If you have any questions or concerns, please visit the OSA.

1. Notification of Place of Residence Within 14 days of your arrival to AIU, you must notify your place of residence to the Ministry of Justice through a municipal office in Akita City. In order to complete this procedure on your behalf, the OSA will collect your passport and residence card and be returned to you upon completion. The notified place of residence will be written on the back of your residence card. For more information on the residence card and residency management system, please visit the Immigration Bureau of Japan website at: http://www.immi-moj.go.jp/newimmiact_1/en/index.html *Available in English, 簡体中文, 繁體中文, 한국어, Español and Português

 For those who have not received a Residence Card at the Port of Entry Description of residence card issuance should have been stamped near the seal of landing verification in your passport. After notifying the Ministry of Justice of your place of residence, a residence card will be directly mailed to you at your notified place of residence, which will be printed on the front of your residence card. This takes about a week. Please bring your residence card to the OSA when you receive it so that they can file your immigration records to keep track of your visa status.

2. Work Permit 在留カード後日交付  Permitted Working Hours Residence card will be issued Foreign nationals residing legally in Japan with at a later date resident status under ‘Student’ are not permitted to 日本国入国審査官 Immigration Inspector, Japan have a full-time job. It is possible, however, to work SAMPLE up to 28 hours a week during a semester, and up to 8 Description of Seal of Landing Verification hours a day during a semester break. Such work Residence Card Issuance permission may be granted if the student obtains the ‘Permission to Engage in Activity other than that Permitted under the Status of Residence Previously Granted’ before engaging in work activities. If they work without the work permit, they may face a maximum of one-year imprisonment and/or a fine of up to ¥2,000,000.

 How to Obtain a Work Permit In order to obtain a work permit, you must go to the immigration bureau in person. For more information, please visit the Immigration Bureau of Japan website at: http://www.immi-moj.go.jp/english/tetuduki/index.html *Available in English

3. Residence Card A residence card will be issued to all foreign nationals that are legally residing in Japan for longer than four months with resident status under the Immigration Control Act. All or part of the information printed on the resident card will be recorded in an embedded IC chip to prevent forgery. You must carry your residence card at all times even when you have your passport on you. For more information, please visit the Immigration Bureau of Japan website at: http://www.immi-moj.go.jp/newimmiact_1/en/index.html *Available in English, 簡体中文, 繁體中文, 한국어, Español and Português

4. Period of Stay (Overstaying) After you finish your study abroad in Japan, be sure to depart from Japan within two weeks of your last day of studies. Even if your residence card date of expiration is later, your status becomes invalid when you leave AIU. If you overstay this period by as little as a single day, this will be considered an illegal stay (overstaying) and may face a maximum of three years imprisonment, a fine of up to ¥3,000,000, and/or one, five or 10 years of barred period of entry to Japan. Moreover, you may be forbidden to leave Japan and subject to imprisonment until your case has been adjudicated by the Ministry of Justice.

5. Extension of Period of Stay If you intend to continue studying at AIU or any other schools in Japan beyond your authorized period of stay, you must apply for an extension to your period of stay. The Immigration Bureau accepts applications up to three months prior to the expiration date (the application must be submitted before your period of stay expires). Approval for extensions take around two weeks and require an application fee of ¥4,000. Anyone who remains in Japan beyond his/her authorized period is subject to criminal punishment and deportation under the Immigration Control Act. For more information on the extension of period of stay, please visit the Immigration Bureau of Japan website at: http://www.immi-moj.go.jp/english/tetuduki/index.html *Available in English

Front of Residence Card Back of Residence Card

6. Special Re-Entry Permit If you have a valid passport and residence card, and will be re-entering Japan within one year of your departure from Japan to continue your studies at a school in Japan, you must depart on the special re-entry permit. If you have done so, you will not be able to extend that permit while abroad. If your period of stay will expire within one year after your departure, you must re-enter Japan before the expiration of your period of stay. Otherwise, you will lose your resident status. If you plan to re-enter Japan more than one year after your departure to continue your studies at a school in Japan, you are required to obtain a re-entry permit at the Immigration Bureau prior to your departure. You must extend your period of stay if it expires before re-entering Japan. For more information on the special re-entry permit, please visit the Immigration Bureau of Japan websites at: http://www.immi-moj.go.jp/newimmiact_1/en/point_3-4.html *Available in English, 簡体中文, 繁體中文, 한국어, Español and Português http://www.immi-moj.go.jp/english/tetuduki/index.html *Available in English

(1) How to Depart from Japan on the Special Re-Entry Permit If you temporarily depart from Japan, be sure to present your residence card with an “Embarkation/Disembarkation Card for Reentrant” (called ‘ED Card’) making sure to mark the box indicating ‘Departure with Special Re-entry Permission’ on an ED Card to an immigration inspector at the international airport. You should notify an immigration inspector of your intention of departure by the special re-entry permit system. Upon submission of an ED Card, an approval stamp will be placed in your passport. You can get an ED Card at the tables located by immigration (passport control counter) after going through the security check at the airport.

(2) If You Do Not Depart from Japan on the Special Re-Entry Permit If you do not depart from Japan on the special re-entry permit, you will no longer be a resident of Akita, and your national health insurance and pension plan will be automatically cancelled. You may keep your residence card but it will have a hole punched in it by an immigration inspector, making the card invalid. If you have a single-entry student visa, you will lose your resident status and will have to obtain a student visa all over again. If you have a valid multiple-entry student visa, you can still re-enter Japan under the student visa but you will have to register your place of residence again in order to obtain a valid residence card and to join the national health insurance and pension plan.

 Embarkation/Disembarkation Card

SAMPLE

7. Immigration Bureau Sendai Regional Immigration Bureau – Akita Branch Address Akita Daiichi Chiho Godo Chosha 5th Floor 7-1-3 Sanno, Akita City & Tel 秋田市山王 7-1-3 秋田第一地方合同庁舎 5階 TEL: 018-895-5221 Mon–Fri: 9 am –12 pm, 1 pm –4 pm Hours *Sat, Sun & Holidays: Closed

Take the Kencho line bus* from bus terminal one of the west exit of Akita Station. Get off at ‘Kencho Shiyakusho Mae’ and walk toward Keyaki-dori. From Keyaki-dori, turn left and walk Directions for a few minutes. The Immigration Bureau will be on your right. *Kencho Line: 県庁中央交通線, 15-minute ride, ¥200/one way

● ● Yabase Sports Park Yabase Undo Koen Municipal Office 八橋運動公園 Shiyakusho Keyaki-dori 秋田市役所 Akita Station けやき通り秋田駅

Sanno-odori (Kanto-odori) 山王大通り（竿燈大通り）

県庁前 Kencho Mae Map

● Courthouse Saibansho ● 仙台高等裁判所支部 Prefectural Government Kencho 秋田県庁 ● Govt. Office Complex Daini-godochosha 秋田第２合同庁舎 ● ★ Police Headquarters Kenkei-honbu Immigration Bureau 秋田県警察本部 Nyukokukanrikyoku 仙台入国管理局秋田出張所

FINANCIAL MATTERS

In general, Japan is a cash based society. It is rare for to use personal checks, and in some local areas, so are credit cards. In addition, AIU tuition and housing fees cannot be paid by credit card or personal checks. However, there are exceptions to this general rule, such as in large shopping centers, department stores, and hotels. The following credit cards are usually accepted at hotels, restaurants, department stores, and shopping centers: American Express, Diners Club, JCB, Master Card, and Visa. There is no custom of tipping in Japan. It is unnecessary to tip a taxi driver and a waiter/waitress. However, high-class restaurants and hotels will include a service charge of about 10–15% in the bill for meals and accommodation.

1. Opening a Bank Account If you have requested to open a bank account during the new student orientation, the Office of Student Affairs (OSA) will open an Akita Bank account on your behalf. The bank will process about 20 account applications per business day. If you need to open a bank account as soon as possible, please contact the OSA. More detailed information will be given when you receive your passbook. If you wish to open an Akita Bank account by yourself, please go to the bank in person with your residence card and hanko. It does not cost anything to open a bank account and there is no monthly maintenance fee or minimum daily balance requirement. Your bank account will be open and the passbook will be issued to you on the day of the application. The ATM card will be mailed directly to you in about 5 business days.

2. Closing a Bank Account In order to close your bank account, you must go to any branch of Akita Bank in person with your hanko, passbook, ATM card, and residence card. Your account can be activated without a monthly service fee for 10 years from the last activity. In other words, your account will be automatically suspended by Akita Bank if there is no activity in account for a period of 10 years. You can reactivate your account with your passbook, hanko and ID only at Kawabe Branch, where your account was opened. At the same time as reactivating, you will be able to receive any money left in your account. If you are not planning on coming back to Akita within 10 years, you are advised to close your account before you leave Akita. OSA cannot close your bank account on your behalf.

3. Obtaining a Hanko OSA will order a hanko for those who have requested one during the new student orientation. You will receive it within 2 weeks. It costs approximately ¥500 and will be paid SAMPLE by the International Student Activity Fee, which you have already paid if you are an exchange/study abroad student. If you are a full-time student, the cost will be charged directly to you. A hanko is a stamp used in place of a signature in Japan. Please keep your hanko in a safe place since another person could use it to sign documents in your place.

4. Passbook (Bank Book) and ATM Card Passbook (Bank Book): A passbook is a paper book used to record transactions on SAMPLE your account. You will receive it within 2 weeks.

ATM Card: The ATM card (called “cash card” in Japanese) will be directly mailed to you in about 5 business days after opening your bank account. Your PIN to access Passbook (Bank Book) your account at ATMs will be given to you with your passbook. You can deposit and withdraw to/from your account (without an ATM card) through a teller at the bank. In this case, you will be asked for your passbook and hanko, and to fill out a form at a bank.

5. ATMs ATM Card (Cash Card) You can deposit, withdraw, make a transfer, check your balance, update your passbook, and change your PIN at any Akita Bank ATM. Akita Bank ATMs are not open 24/7 and ATM hours differ by the ATM. Also, ATM service fees will be charged for certain transactions. See below:

 ATM on Campus Akita Bank ATM is available on campus. This ATM does not accept international cards. Mon–Fri: 9 am – 6 pm Hours Sat, Sun & Holidays: 9 am – 5 pm Location By the main entrance of B building ・Withdraw Cash ・Balance Inquiry Services ・Cash Deposit ・Update Passbook ・Make a Transfer ・Change PIN

 ATMs other than Akita Bank ATMs With an ATM service fee for each activity, you can deposit, withdraw, make transfers, or check balances at the ATMs at some other banks and also at convenience stores. The ATM hours and service fees differ by bank and convenience store.

6. Receiving a Wire Transfer To receive an international wire transfer, you need to notify the remitter of the following information of where the funds should be sent. Akita Bank generally receives the funds in 1-2 business days after the funds are sent. When you receive the funds, Akita Bank will ask you to explain the relationship between you and the remitter, and the purpose of the remittance, under the Foreign Exchange and Foreign Trade Act. The OSA will inform you of your incoming wire transfer via e-mail on behalf of Akita Bank since your personal phone number will not be registered to Akita Bank. Call Akita Bank at 018-882-2011, or inform the OSA if you need assistance with Japanese. As soon as Akita Bank confirms the aforementioned matters, the funds will be credited to your account immediately.

Beneficiary Name Your Name

Beneficiary Phone Number +81-18-886-5934 Your Savings Account Number (7 digits) Beneficiary Account Number *See the front of your passbook *口座番号: Savings account number

AIU, Name of Your Housing, Room Number Building Number, Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita 010-1211 Japan

Beneficiary Address Komachi Hall 193-3 Building Building Number Sakura Village 193-17 Global Village 193-4

University Village 193-8 Beneficiary Bank ABA SWIFT Bank Identification Code (BIC): AKITJPJT Beneficiary Bank Name The Akita Bank, LTD. Kawabe Branch

Bank Code 0119

Branch Code/Routing Number 261

12-4 Aza-Hojogasaki, Wada, Kawabe, Beneficiary Bank Address Akita City, Akita 019-2601 Japan

Please write the relationship between you and the remitter, and the purpose of the remittance in the designated area for remarks Notes when receiving a transfer, so that the funds can be credited to your account as smoothly as possible.

7. Akita Bank near AIU  Kawabe Branch 河辺支店 [Lobby Hours] [ATM Hours] Hours Mon–Fri: 9 am – 3 pm Mon–Fri: 8:30 am – 7 pm Sat, Sun & Holidays: Closed Sat, Sun & Holidays: 9 am – 5 pm 12-4 Aza-Hojogasaki, Wada, Kawabe, Akita City Address Tel 018-882-2011 秋田市河辺和田字北條ヶ崎 12-4 Take the Wada line bus to Wada Station and get off at ‘Tajika Iin Mae.’ From Tajika Iin Mae, Directions walk toward MaxValu for 200 meters (0.1 miles). Akita Bank will be on your left.

● あきぎん河辺市民サービスセンター Childcare Citizen Service Center Center ＪＡ保育所 Akita Bank ● 郵便局新あきた ● ● ★ Post Office

● ● 石塚歯科医 ● MaxValu Map 田近医院 Tajika Iin

● 和田駅 Wada Station AIU

 Goshono New Town Branch 御所野ニュータウン支店 [Lobby Hours] [ATM Hours] Mon–Fri: 9 am – 3 pm Mon–Fri: 8 am – 9 pm Hours Sat & Sun: 10 am – 4 pm Sat, Sun & Holidays: 9 am – 7 pm (No cash service is available) Holidays: Closed 2-1-50 Jizoden, Goshono, Akita City Address Tel 018-826-1771 秋田市御所野地蔵田 2-1-50 Take the AEON line bus to AEON Mall (last stop). From AEON Mall, walk through the Mall, Directions past Mister Donut and exit. Turn left and cross the street. The bank is located on the corner.

あきぎん Akita Bank ★

LAWSON ● ● AEON MALL Map

● Post Office ● TOHO 郵便局 CINEMAS AIU

● Frespo 御所野

 AEON Goshono Branch イオン御所野店 [ATM Hours] Hours Mon–Fri: 8 am – 9 pm Sat, Sun & Holidays: 9 am – 7 pm 1-1-1 Jizoden, Goshono, Akita City Address Tel 018-826-1771 秋田市御所野地蔵田 1-1-1 Directions Take the AEON line bus to AEON Mall (last stop).

LAWSON ● ● AEON MALL Map

● Post Office ● TOHO 郵便局 CINEMAS ★あきぎん AIU Akita Bank ● Frespo 御所野

8. Exchanging Currency There are only limited places where you can exchange currency in Akita, so we strongly recommend you to exchange currency in a large city, such as Tokyo, or before coming to Japan.

 Foreign Currency Exchange You can exchange foreign currency at a bank. The foreign exchange fee will be charged per currency unit. The fee and exchange rate will differ by bank. The fee is usually included in the exchange rate. Please note that it may take a few business days to exchange Japanese yen into cash in a foreign currency (if they are out of stock). Please make sure to bring your passport, Student ID card and residence card.

The Closest Bank from AIU

Name of Bank Hokuto Bank, Goshono Branch 北都銀行御所野支店

[Lobby Hours] [Foreign Currency Exchange] Hours Mon–Fri: 9 am –7 pm Mon–Fri: 9 am –2 pm Sat, Sun & Holidays: 10 am –7 pm Sat, Sun & Holidays: Closed

Tel 018-826-1161 Location 1st floor of East Mall in AEON Mall Akita

Take the AEON line bus to AEON Mall (last stop). From AEON Mall, go to the 1st Directions floor on the east side. Hokuto Bank is located at the right corner by the exit and is next to the pharmacy “Matsumoto Kiyoshi” (マツモトキヨシ).

9. International Credit Card and Bank/Debit Card Your international card may not be used to get cash at certain ATMs. In the Mall, try the JP Bank ATM, the 3rd ATM from left, next to Akita Bank ATM on the 2nd floor. Those ATMs may accept your card. A service fee will be charged on each transaction and differs by bank or card company. For more information, please refer the following webpage. JP Bank: http://www.jp-bank.japanpost.jp/en/ias/en_ias_index.html

10. Fees and Payments  Tuition Tuition for students from AIU’s partner institutions should be waived. Independent students are responsible for their tuition fee. For more information, please ask your study abroad coordinator in your home institution or the Center for International Affairs.

 Other fees Other fees including room, bedding & cleaning, meals, deposit, student activity, and insurance fees are available on the following webpage. http://www.aiu.ac.jp/international/en/in/pre-departure-information/cost-of-living/

 Payment Methods and Deadlines Within 2-3 weeks before the payment deadlines, you will receive an invoice via e-mail detailing all fees which you are responsible for in the next semester. You must pay the total fees stated on the invoice by the deadline (also stated on the invoice). The fees can be paid either by bank transfer to the bank account below or in cash to the Office of General Affairs. Payment methods are available in the following webpage. http://www.aiu.ac.jp/international/en/in/pre-departure-information/cost-of-living/

AIU RULES FOR STUDENT DISCIPLINARY MEASURES

AIU RULES FOR STUDENT DISCIPLINRY MEASURES

AIU RULES FOR STUDENT DISCIPLINARY MEASURES

Article 1. Purpose 1-1 The present Rules set forth the procedures and other necessary matters regarding the disciplinary measures provided in Article 57 of the Code of Akita International University (hereinafter referred to as “the Code of the University”) and in Article 41 of the Code of Akita International University Graduate School (hereinafter referred to as “the Code of the Graduate School”).

Article 2. Definition 2-1 “Students” herein referred to shall include undergraduates, graduate students, research students, non-degree-seeking students (including special non-degree-seeking students), auditors, special auditors, and international students.

Article 3. Principle of Disciplinary Measures 3-1 Discipline of students shall be determined by the President subsequent to judgments made by the Student Disciplinary Measures Judicial Committee (hereinafter referred to as “the Committee”). 3-2 Matters necessary for establishing the Committee shall be separately set forth.

Article 4. Subject of Disciplinary Measures 4-1 Acts that fall under the subject of disciplinary measures shall be as follows: (1) Criminal acts (2) Acts which violate human rights (3) Acts in violation of information ethics (4) Acts in violation of the Rules and Regulations of the University (5) Acts, which by exercising improper means such as violence, intimidation or fraud, obstruct the teaching and/or business activities of faculty and staff members of the University and/or the study, research and proper activities of students. (6) Acts that damage the honor of the University (7) Harassment (Inappropriate actions by a person or persons which cause disadvantages and/or damage, including psychological damage, to an individual or individuals, and/or deteriorate the environment for study and work.) (8) Academic Misconduct (Any acts such as cheating and plagiarism which violate the academic code of ethics.) (9) Acts amounting to the possession, use, cultivation or distribution of any drug or stimulant in any form which, though not strictly illegal, may lead to a similar state of mind as that caused by the use of illegal drugs or stimulants. The University reserves the right to determine which drugs or stimulants fall into this category. (10) Acts/behavior that threaten safety and order on campus

Article 5. Types of Disciplinary Measures 5-1 The contents of admonitory warning, suspension from the University and dismissal from the University set forth in Item 2 of Article 57 of the Code of the University and Item 2 of Article 41 of the Code of the Graduate School shall be as follows: (1) Dismissal from the University: A student who is dismissed will be forced to leave the University. In principle, readmission shall not be allowed. (2) Suspension from the University: A student may be suspended from the University for a period of up to one year, during which time neither class registration nor participation of University activities shall be allowed. (3) Admonitory warning: This represents the University’s intent to engage in disciplinary measures. Warning shall be given to the student by written notice. 5-2 Determination of disciplinary measures shall be made pursuant to the disciplinary measure standards separately set forth by the Committee.

Article 6. Commencement of Procedures 6-1 If an act that falls under Paragraphs 1 to 6 of Article 4 arises or is deemed likely to arise, the President shall, based on the report from the Dean of Students, refer judgment to the Committee without delay. 6-2 If an act that falls under Paragraph 7 of Article 4 arises or is deemed likely to arise, the President shall, based on the report from the Harassment Prevention / Measures Committee, refer judgment to the Committee without delay.

6-3 If an act that falls under Paragraph 8 of Article 4 arises, the Vice President / Academic Affairs shall take action in accordance with Dean of Students under Article 16 “Academic Dishonesty” of the Chapter 7 “Credits and Grading System” in AIU Academic Standards and Regulations for Registration. In the case the acts are more serious, the President shall, based on the report from the Vice President / Academic Affairs, refer judgment to the committee without delay.

Article 7. Notice of Exculpatory Opportunity 7-1 The Committee shall provide to the student, as the subject of judgment, a document specifying the following matters, and provide the student with an opportunity for appeal to be exploited either verbally or in writing. (1) Name of the student as the subject of judgment (2) Report of the act for which disciplinary action is advised (3) Content of the proposed disciplinary measures (4) Date / time and place of the verbal appeal or the submission deadline of the written appeal 7-2 If the document referred to in the preceding Item cannot be provided to the student directly, the written notice shall be sent to the registered address of the student in question, and the same shall be deemed to have been delivered on the second day following the date of dispatch.

Article 8. Exculpation of the Student as the Subject of Judgment 8-1 The student as the subject of judgment may appeal either verbally or in writing on the date and/or at the place notified in preceding Article. 8-2 When no appeal is made, it shall be deemed that there is no objection to the proposed disciplinary measures and the judgment procedures shall be concluded. 8-3 If the student in question has made an appeal and information exists which calls into question the facts of the case, or if the student objects to the disciplinary measures, the student and parties concerned shall be questioned without delay, and submission of relevant materials shall be requested. 8-4 When considered necessary as a result of questioning, as specified in the preceding Item, the Committee shall conduct a reexamination. 8-5 When the student in question, although given an opportunity for appeal, neither attends the Committee meeting without due reasons, nor submits the requested materials, the student shall be deemed to have abandoned the right to appeal.

Article 9. Notice of Disciplinary Measures 9-1 The President shall, taking into consideration the committee’s proposed disciplinary measures under Articles 6 to 8, make a final determination. 9-2 Disciplinary measures shall be enforced once the notice of disciplinary measures specifying the content of the disciplinary measures (hereinafter referred to as “the Notice”) has been delivered to the student in question. 9-3 In case the Notice of the preceding Item cannot be delivered in person, the Notice shall be sent by registered mail to the registered address of the student in question, and the same shall be deemed to have been delivered on the second day following the date of dispatch. 9-4 When the Notice of the preceding Item has been sent, a copy of the Notice shall be, in principle, sent to the guarantor (In the case of a non-degree-seeking international student, the Notice shall be sent to his/her home institution.) 9-5 The President shall be required to report all disciplinary measures at the Faculty Forum and to the University Management Committee.

Article 10. Measures to be Taken Prior to the Determination of Disciplinary Measures 10-1 Prior to the determination of the disciplinary measures in Item 1 of the preceding Article, when it is deemed inappropriate for the student, as the subject of judgment, to engage in activities on campus, the Committee may ask the student to leave campus for a period of time.

Article 11. Public Notice of Disciplinary Measures 11-1 If disciplinary action results in suspension or dismissal from the University, a report of the act, without reference to the student’s name, and the content of the disciplinary measures shall be, in principle, displayed publicly on campus for two weeks from the date in which disciplinary measures were determined.

Article 12. Exception to the Procedures 12-1 Only when it is objectively obvious that a student’s act is subject to any of the items under Article 4 and it is necessary to implement disciplinary measures urgently, the President may implement disciplinary measures without following the Committee’s judgment procedures. 12-2 When having implemented disciplinary measures pursuant to the provisions of the preceding Item, the President shall be required to report all decisions on disciplinary action to the Committee without delay.

Article 13. Shortening of the Period of Suspension from the University 13-1 Once a student has served half of the required suspension period, the Dean of Students may recommend that the President shorten the period of suspension if the student is considered to have fully reflected on his/her actions. 13-2 The President, once receiving the recommendation referred to in the preceding Item, shall refer the judgment thereof to the Committee without delay and, based on the Committee’s judgment, may shorten the student’s suspension period. 13-3 The change in disciplinary measures of the preceding Item shall be enforced once the notice of change in suspension from the University specifying the content of the change (hereinafter referred to as “the Notice of Change”) has been delivered to the student in question. 13-4 If the Notice of Change cannot be delivered to the student directly, the Notice shall be sent by registered mail to the registered address of the student in question, and the same shall be deemed to have been delivered on the second day following the date of dispatch. 13-5 The President shall be required to report the changes in disciplinary measures at the Faculty Forum and to the University Management Committee without delay.

Article 14. Miscellaneous Provision 14-1 In addition to those defined in the present Rules, matters necessary for the procedures of disciplinary measures shall be separately set forth by the President.

Supplementary Provision The present Rules shall take effect from April 1, 2008.

Supplementary Provision The present Rules shall take effect from February 1, 2013.

Supplementary Provision The present Rules shall take effect from October 1, 2013.

DISCIPLINARY MEASURES STANDARDS SET BY THE STUDENT DISCIPLINARY MEASURES JUDICIAL COMMITTEE

Negligent and/or intentional bad student behavior has a negative impact on the general public and may cause material damage to the University. Therefore, it is necessary to take fair and severe measures so as to fulfill our social and moral responsibilities. All disciplinary measures shall be determined individually in light of the content of the act committed by each individual, and any action taken shall be based on clear standards, rules and policy.

Misconduct and penalties: Acts of misconduct and the penalty for each is listed in the table below. However, the following penalties shall not necessarily be made, because the actual determinations are to be made in a comprehensive manner taking into consideration the daily activities, social situation, responses after committing illegal and/or immoral acts and so forth, as well as the following: I. Motive, content and result of the act II. Degree of intention or negligence III. Impact on the University IV. Impact on the general public V. Past record of misconduct or illegal acts

Supplementary Provision The present Rules shall take effect from April 1, 2008.

Supplementary Provision The present Rules shall take effect from February 1, 2013.

Supplementary Provision The present Rules shall take effect from October 1, 2013

Table Types of misconduct Type of disciplinary measures

Criminal acts

Murder / arson Dismissal from the University

Theft / burglary / gambling / threat by words or conduct / assault / indecent Dismissal, suspension from the University or acts admonitory warning

Unauthorized and / or illegal possession, use, cultivation or distribution of Dismissal from the University any drug / stimulant in any form

Rape / Sexual Assault Dismissal from the University

Dismissal, suspension from the University or Molestation admonitory warning

Dismissal, suspension from the University or Stalking admonitory warning

Suspension from the University or admonitory Deliberate destruction of property warning

Suspension from the University or admonitory Violent speech and/or behavior due to intoxication warning

Suspension from the University or admonitory Underage drinking and the provision of alcohol to minors warning

Drunk driving Dismissal from the University

Driving under the influence of alcohol Dismissal and/or suspension from the University

Suspension from the University or admonitory Accident causing injury or death warning

Accident causing injury or death (Violation of obligation to take immediate Dismissal from the University measures)

Suspension from the University or admonitory Violation of traffic regulations (Reckless driving etc.) warning

Underage smoking and the provision of Suspension from the University or admonitory smoking to minors warning

Suspension from the University or admonitory Acts violating business-transaction-related laws (Pyramid sales etc.) warning

Suspension from the University or admonitory Inappropriate part-time job warning

Dismissal, suspension from the University or Illegal use of a computer or network admonitory warning

Acts violating human rights

Dismissal, suspension from the University or Bullying by words or conduct admonitory warning

Violent / prejudiced speech and/or Behavior toward a nation / people / race Dismissal, suspension from the University or / gender admonitory warning

Suspension from the University and/or Acts which violate information ethics admonitory warning

Dismissal, suspension from the University or Acts in violation of the Rules and Regulations of the University admonitory warning

Acts, which by exercising improper means such as violence, intimidation and fraud, obstruct the teaching and/or business activities of faculty and Dismissal, suspension from the University or staff members of the University and/or the study, research and proper admonitory warning activities of students.

Dismissal, suspension from the University or Acts that damage the honor of the University admonitory warning

Dismissal, suspension from the University or Harassment admonitory warning

Serious or repetitive academic misconduct – cheating, plagiarism, fraudulent Dismissal, suspension from the University or use, document falsification, and/or reference use without permission admonitory warning

Acts amounting to the possession, use, cultivation or distribution of any drug or stimulant in any form which, though not strictly illegal, may lead to a similar state of mind as that caused by the use of illegal drugs or stimulants. Dismissal or suspension from the University AIU reserves the right to determine which drugs or stimulants fall into this category.

Dismissal, suspension from the University or Acts/behavior that threaten safety and order on campus admonitory warning