Inception Report

EuropeAid/135314/C/SER/MULTI

Contract number 2014/352-249

Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries –

PPRD East 2

Progress Report 6

Period 6: June – November 2017

28 February 2018

This project is funded A project implemented by the European Union by a consortium led by MWH

Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

Report Title Progress Report #6

Version Version 3

Date 28 February 2018

Key experts: Sergej Anagnosti Michael Elmquist Antonin Petr Prepared By Non-Key experts: Roberto Rudari – ERRA & Data and Information Sharing NKE Marco Massabo – Flood Risk Management & Disaster Loss Data NKE Natasa Holcinger – Disaster Risk Assessment NKE

Coordinated by Sergej Anagnosti, Team Leader

Reviewer 1 Caterina Cigala, Project Manager

Progress Report 6 - 28 February 2018 ii Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

Summary

PROJECT TITLE: Prevention, Preparedness and Response to Natural and Man-made Disasters in Eastern Partnership countries – PPRD East 2

CONTRACT NUMBER: 2014/352-249

COUNTRIES: Armenia, Azerbaijan, Belarus, Georgia, Republic of Moldova and Ukraine

LEAD CONTRACTOR

NAME Stantec – previously MWH

ADDRESS Nysdam Office Park Avenue Reine Astrid, 92 B-1310 La Hulpe BELGIUM

TEL. NUMBER +32 2 6552258

FAX NUMBER +32 2 6552280

CONTACT PERSON Caterina Cigala

SIGNATURE

DATE OF REPORT: 28 February 2018

AUTHOR OF REPORT: Sergej Anagnosti, Team Leader

EU PROJECT MANAGER: Jean-François Moret

The opinions expressed in this report are the sole responsibility of the authors and can in no way be taken to reflect the views of the European Union.

Progress Report 6 - 28 February 2018 iii Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

Table of Content

ABBREVIATIONS ...... VI EXECUTIVE SUMMARY ...... 10 1. PROGRAMME SYNOPSIS ...... 11

1.1. OVERALL OBJECTIVE ...... 11 1.2. PURPOSE ...... 11 1.3. RESULTS TO BE ACHIEVED ...... 11 1.4. GENERAL MANAGEMENT ...... 12

2. SUMMARY OF PROGRAMME'S PROGRESS (DECEMBER 2014 - MAY 2017) ...... 16 3. DETAILED PROGRESS ON EACH ACTIVITY AREA DURING THE REPORTING PERIOD ...... 17

3.1. ACTIVITY AREA A ...... 19 3.2. ACTIVITY AREA B ...... 23 3.3. ACTIVITY AREA C ...... 35 3.4. ACTIVITY AREA D ...... 39 3.5. ACTIVITY AREA E ...... 41

4. COUNTRY UPDATES DURING THE REPORTING PERIOD ...... 45

4.1. ARMENIA ...... 45 4.2. AZERBAIJAN ...... 47 4.3. BELARUS ...... 47 4.4. GEORGIA ...... 48 4.5. MOLDOVA ...... 49 4.6. UKRAINE ...... 49

5. PLANNING FOR THE NEXT REPORTING PERIOD ...... 51

5.1. ACTIVITY AREA A ...... 51 5.2. ACTIVITY AREA B ...... 55 5.3. ACTIVITY AREA C ...... 57 5.4. ACTIVITY AREA D ...... 61 5.5. ACTIVITY AREA E ...... 62

ANNEXES ...... 64

ANNEX 1 - RESOURCES UTILISATION UP TO THE REPORTING PERIOD ...... 64 ANNEX 1.A – PROPOSED ALLOCATION OF RESOURCES ...... 64 ANNEX 2 - LIST OF PPRD EAST 2 EVENTS’ PARTICIPANTS ...... 64 ANNEX 3 – AM MES DECREE NO.1043; DRAFT AM FRM ACTION PLAN; 1ST FRM WG AM DRAFT AGENDA ...... 64 ANNEX 4 –AMENDMENT TO THE DRAFT WATER CODE OF GEORGIA ...... 64 ANNEX 5 – SCHEMA FOR CLARIFYING ROLES AND RESPONSIBILITIES OF DIFFERENT INSTITUTIONS IN FRM IN MOLDOVA ...... 64 ANNEX 6 – REVIEW OF THE PFRA AND FH&RM METHODOLOGIES IN UKRAINE ...... 64 ANNEX 7 – REPORT ON REGIONAL FRM WORKSHOP ...... 64 ANNEX 8 – AM DRA RECOMMANDATIONS ...... 64 ANNEX 9 – REFERENCE DRA DOCUMENTS ...... 64 ANNEX 10 –DRAFT MD DRA PROJECT SUMMARY ...... 64 ANNEX 11 – EOE UA-AT FIELD REPORT ...... 64

Progress Report 6 - 28 February 2018 iv Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

ANNEX 12 – DRAFT AGENDA AND LOP OF THE NATIONAL WORKSHOP ON PRACTICAL IMPLEMENTATION OF CUSTOMS AGREEMENT IN ARMENIA ...... 64 ANNEX 13 – THE AGENDA, LIST OF PARTICIPANTS, AND REPORT ON THE EU MOLDEX 2017 2ND PLANNING CONFERENCE ...... 64 ANNEX 14 – EU MOLDEX 2017 – EXERCISE MATRIX ...... 64 ANNEX 15 – EU MOLDEX 2017 - DETAILED SCRIPT AND A TIMELINE ...... 64 ANNEX 16 –EU MOLDEX 2017 - OBSERVERS’ AND VIP PROGRAMMES ...... 64 ANNEX 17 – EU MOLDEX 2017 - THE JOURNALIST STUDENTS WORKSHOP DRAFT AGENDA, LOP, REPORT, “SAFETY DECLARATION” AND THE “CODE OF CONDUCT FOR JOURNALIST STUDENTS” ...... 64 ANNEX 18 – JRC DISASTER RISK MANAGEMENT KNOWLEDGE CENTRE NEWSLETTER #10 ..... 64 ANNEX 19 – EU MOLDEX 2017 - EU AMBASSADORS REMARKS AT THE CLOSING CEREMONY.. 65 ANNEX 20 – EU MOLDEX 2017 - WORKSHOP “TRANSFER OF TECHNICAL KNOWLEDGE AND EXPERIENCE” – AGENDA, LOP AND REPORT ...... 65 ANNEX 21 - PROJECT PROPOSAL “ATLAS EXTENDER ATEX” ...... 65 ANNEX 22 – AM DRAFT DLD ACTION PLAN ...... 65 ANNEX 23 – COMPARISON OF THE CLASSIFICATION OF EMERGENCIES AND ASSOCIATED LOSSES ADOPTED IN MOLDOVA AND INDICATORS OF JRC DLD GUIDANCE (2015) AND SENDAI TARGETS ...... 65 ANNEX 24 – COMPARISON OF THE CLASSIFICATION OF EMERGENCIES AND ASSOCIATED LOSSES ADOPTED IN UKRAINE AND INDICATORS OF JRC DLD GUIDANCE (2015) AND SENDAI TARGETS ...... 65 ANNEX 25 – EUCPM EARLY WARNING SYSTEMS (EWS) EXPERT WORKING GROUP MEETING DRAFT AGENDA ...... 65 ANNEX 26 – 4TH ROUND OF NAG/CAG MEETINGS – AGENDAS, LOPS AND REPORTS ...... 65 ANNEX 27 - ECHO CP MESSAGE ON GEORGIAN FOREST FIRES ...... 65 ANNEX 28 – EU CP FORUM 2018 CONCEPT NOTE ...... 65 ANNEX 29 – “EURACARE FLIGHT & SHELTER + MODEX DK” - VIP/OBSERVERS PROGRAMME .. 65 ANNEX 30 – LESSONS LEARNT CONFERENCE - QUESTIONNAIRE ...... 65 ANNEX 31 – LESSONS LEARNT CONFERENCE – DRAFT AGENDA ...... 65 ANNEX 32 – MD TTX – DRAFT AGENDA AND DRAFT LOP ...... 65 ANNEX 33 – 4TH NPC MEETING – DRAFT AGENDA AND DRAFT LOP ...... 65

Progress Report 6 - 28 February 2018 v Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

ABBREVIATIONS

ADT Advanced Training Course AM Armenia EU funded TA Project "Support to Ukraine in approximation of the EU environmental APENA acquis” ARNAP Armenian National Platform for Disaster Risk Reduction Fund AZ Azerbaijan BAT Basic Training Course BoO Base of Operations BY Belarus CAG Country Advisory Group CBRN Chemical, Biological, Radiological and Nuclear CIMA International Centre on Environmental Monitoring Research Foundation (Italy) CIS Commonwealth of Independent States CMC Crisis Management Centre (Finland) CP Civil Protection Civil Protection and Emergency Situations Service of the Ministry of Internal Affairs of CPESS the Republic of Moldova (former name of the CP authority in MD) CPV Civil Protection Volunteerism CSTO Collective Security Treaty Organisation CZ Czech Republic DEM Digital Elevation Model DEMA Danish Emergency Management Agency DG Directorate General DG ECHO Directorate-General for European Civil Protection and Humanitarian Aid Operations DG NEAR Directorate-General for Neighbourhood and Enlargement Negotiations DIPECHO Disaster Preparedness ECHO Programme DK Denmark DLD Disaster Loss Data DRA Disaster Risk Assessment DRM Disaster Risk Management DRR Disaster Risk Reduction EADRCC Euro-Atlantic Disaster Response Coordination Centre EaP Eastern Partnership EC European Commission

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EFAS European Flood Awareness System EFFIS European Forest Fire Information System Emergency Management Agency of the Ministry of Internal Affairs of Georgia (Previ- EMA ously Emergency Management Department of the MoIA) EMC Emergency Management Centre (newly established CP/DRM authority in Georgia) The Ministry of the Russian Federation for Civil Defense, Emergencies and Elimination EMERCOM of Consequences of Natural Disasters “Strengthening Coordinated Response in Armenia and Georgia through Improved Red EmPrep Cross Organisational Emergency Preparedness” Project ENPI European Neighbourhood and Partnership Instrument ENVSEC Environment and Security Initiative EoE Exchange of Experts Programme ERRA Electronic Regional Risk Atlas ERCC Emergency Response Coordination Centre ES Emergency Situations EU European Union EUCPM European Union Civil Protection Mechanism EUCPT European Union Civil Protection Team EUD European Union Delegation EUFD European Union Flood Directive EU MOLDEX Full-scale Field Exercise organised within the PPRD East 2 Programme 2017 EXCON Exercise Control FEMA Federal Emergency Management Agency (USA) FP Focal Point FRM Flood Risk Management GDACS Global Disaster Alert and Coordination System GE Georgia General Inspectorate of Emergency Situations of the Ministry of Internal Affairs of the GIES Republic of Moldova GIS Geographic Information System HNS Host Nation Support HUSAR Heavy Urban Search and Rescue IAEA International Atomic Emergency Agency ICDO International Civil Defence Organisation ICRC International Committee of the Red Cross INSARAG International Search and Rescue Advisory Group

Progress Report 6 - 28 February 2018 vii Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

INSPIRE Infrastructure for Spatial Information in Europe IPA Instrument for Pre-Accession Assistance EU funded Project on Disaster Risk Assessment and Mapping in the Western Balkans IPA DRAM and Turkey IT Information Technologies JICA Japan International Cooperation Agency JRC Joint Research Centre KE Key Expert LEMA Local Emergency Management Authority LL Lessons Learnt/Lessons Learned LoP List of Participants Ministry of Agriculture, Regional Development and Environment in the Republic of MARDE Moldova MD Moldova MENRP Ministry of Environment and Natural Resources Protection (Georgia) MES Ministry of Emergency Situation MIA Ministry of Internal Affairs MoA Ministry of Agriculture NAG(s) National Advisory Group(s) NAPR National Agency of Public Registry NATO North Atlantic Treaty Organization NCS National Communication Strategy NEA National Environmental Agency (Georgia) NFP National Focal Point NGO Non-governmental organization NKE Non-Key Expert NPC National Programme Coordinator NSDI National Spatial Data Infrastructure OPM Operational Management Training Course OSCE Organization for Security and Co-operation in Europe OSOCC On-Site Operations Co-ordination Centre PFRA Preliminary Flood Risk Assessment EU funded "Programme for the Prevention, Preparedness and Response to Man-made PPRD East and Natural Disasters" in the ENPI East Region, EU Flagship Initiative RA Republic of Armenia RAD Raising Awareness about Disasters

Progress Report 6 - 28 February 2018 viii Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

RC Red Cross/Red Crescent Society RO Romania RTTX Regional Table-Top Exercise RW Regional Workshop SAR Search and Rescue SC Steering Committee SDI Spatial Data Infrastructure SES State Emergency Service of Ukraine SOPs Standard Operating Procedures SSCMC State Security and Crisis Management Council of Georgia TA Technical Assistance TAST Technical Assistance and Support Team TL Team Leader ToA Table of Analysis ToC Table of Concordance ToR Terms of Reference TTX Table Top Exercise UA Ukraine UN United Nations UNDP United Nations Development Programme UNECE United Nations Economic Commission for Europe UNISDR United Nations International Strategy for Disaster Reduction UN OCHA United Nations Office for the Coordination of Humanitarian Affairs US(A) United States (of America) US DoD United States Department of Defence USAR Urban Search and Rescue VHF Very High Frequency VIPs Very Important Persons WG Working Group WMS Web Mapping Services WRMS Water Resources Management Service

Progress Report 6 - 28 February 2018 ix Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

EXECUTIVE SUMMARY

This Progress Report provides an overview of the EU Programme for "Preparedness, Prevention and Re- sponse to Natural and Man-made Disasters in EaP Countries" (PPRD East 2) implementation in the period June-November 2017 and presents the work plan for the next reporting period (December 2017 – May 2018). This report is based on the PPRD East 2 Work Plan 2016-2018 and the previous Progress Re- ports, all approved by the EU. Chapter 1 provides the Programme synopsis, Chapter 2 presents a brief summary of the Programme’s overall implementation in the period June-November 2017, while Chapter 3 details implementation progress made within each Activity Area during this 6th reporting period. Chapter 4 presents Partner Coun- tries’ updates and finally Chapter 5 presents activities proposed to be implemented in the next reporting period (December 2017- May 2018). During the six months of this reporting period, five Partner Countries (Armenia, Belarus, Georgia, Moldo- va and Ukraine) continued with the Programme implementation. Azerbaijan failed to perform activities previously agreed under the Work Plan 2016-2018 - an issue addressed during a meeting between the European Commission, Azerbaijan and the Programme on 21 September 2017 in the margins of the EU MOLDEX 2017 exercise. The focus during the reporting period was on organizing and conducting the full-scale regional civil protection field exercise EU MOLDEX 2017, and consequently on the preparation of the Lessons Learned Conference. Georgia and Moldova are undergoing the administrative reforms, including restructuring of their Governments, whereas the State Emergency Service of Ukraine and the Ministry of Emergency Sit- uations of the Republic of Armenia are under internal reorganisation, thus affecting activities addressing legal approximation and institutional sustainability. Nevertheless, the Programme continued insisting on the establishment of new relevant inter-institutional Working Groups (WGs) and nominations of pro-active national thematic focal points, as well as on providing technical support and assistance to the already established WGs. In Armenia, the inter-institutional Flood Risk Management Working Group has been established and the draft Sub-law on Civil Protection Volunteerism is developed. In Belarus draft Governmental Decree on Host Nation Support is being developed, and the existing Law on Fire Safety is being amended to include a new concept of fire-fighting volunteer organisations. In Georgia, amendments to the national Water Code, that include provisions of the EU Floods Directive, have been developed by the Programme and accepted by the Ministry of Environment and Natural Resources Protection. Amended Water Code is yet to be officially adopted by the Parliament. Simultaneously, the Preliminary Flood Risk Assessment methodology is under development. Still in Georgia, as a result of Governmental reform, new Civil Protec- tion/Disaster Risk Management authority - Emergency Management Service - is established as of 01 January 2018. In Moldova, Government Regulation on Host Nation Support was officially adopted on 06 June 2017, and HNS Standard Operating Procedures on 13 November 2017. As a result of the Govern- mental reform Civil Protection and Emergency Situations Service is renamed to General Inspectorate for Emergency Situations. In Ukraine, Verkhovna Rada ratified Dniester river basin Treaty on 07 June 2017, and Preliminary Flood Risk Assessment and Flood Hazard & Risk Mapping methodologies, initial Host Nation Support legal document as well as Civil Protection Volunteerism Amendment to the Civil Protec- tion Code are being drafted. Also during the reporting period, the Programme’s core team met (twice) Mr Davit Tonoyan, the newly appointed Minister of Emergency Situations of the Republic of Armenia, as well as the newly appointed Director General of the Emergency Management Agency of the Ministry of Internal Affairs of the Republic of Georgia and the PPRD East 2 SC member, Mr Nikoloz Siradze. The Programme continued collaboration and exchange of information with all relevant initiatives active in the region and in the EU neighbour-

Progress Report 6 - 28 February 2018 10 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 hood, namely with the DG ECHO funded Civil Protection EoE Programme, DIPECHO South Caucasus, EmPrep Project in Armenia and Georgia, APENA Project in Ukraine and IPA DRAM, and with the OSCE/UNDP/UNECE “Enabling Transboundary Co-operation and Integrated Water Resources Manage- ment in the Dniester River Basin” Project and the World Bank Disaster Risk Management Programme in Armenia.

1. PROGRAMME SYNOPSIS

1.1. OVERALL OBJECTIVE The overall objective of the PPRD East 2 is, as per the Programme's Terms of Reference, to contribute to the peace, stability, security and prosperity of the Eastern Partner Countries and to protect the environment, the population, the cultural heritage, the resources and the infrastructures of the region by strengthening the countries’ resilience, preparedness and response to man-made disasters and disasters caused by natural hazards.

1.2. PURPOSE Based on the results of the PPRD East Programme - Phase 1, the purposes of the PPRD East 2 are: • Strengthening Partner Countries' civil protection capacities for disaster prevention, preparedness and response; • Strengthening regional cooperation and bringing the Partner Countries progressively closer to the European Union Civil Protection Mechanism (EUCPM). The Programme covers Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine.

1.3. RESULTS TO BE ACHIEVED Result A. In the Partner Countries, the institutional and legal framework on disaster management and prevention is improved and approximated to the EU acquis and best practices. This entails in particular that: a. The relevant provisions of the EU acquis and best practices related to the prevention and management of disasters (e.g. EU Floods Directive, EU Civil Protection policies) are transposed in the national legislations or regulatory frameworks and are implemented. In case this relevant EU acquis and best practices cannot be fully transposed during the lifetime of the Programme, national roadmaps leading to it are established and approved; b. Development of regional and national action plans implementing Risk Assessment Poli- cies/Strategies and progress in the development of national risk assessments and disaster risk management planning are achieved; c. Legislative framework and inter-institutional arrangements in this domain have been adapted and formalised, in particular on the basis of the recommendations of the PPRD East Programme Phase 1. Result B. Partner Countries and Participating States of the EUCPM cooperate closely through regular exchanges of information, expertise and best practices, trainings, table-top exercises and a joint regional exercise. Result C. The Electronic Regional Risk Atlas (ERRA), developed under PPRD East Programme Phase 1 is further developed and put in practical use by Partner Countries. Data accessibility and comparability is improved at national and regional levels, in line with the requirements of the Hyogo Framework for Action Agreement and in consistency with the European common approach for developing national loss data-

Progress Report 6 - 28 February 2018 11 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 bases and sharing of information. Result D. Awareness about disasters (natural and man-made), their prevention and response, is improved in the Partner Countries, amongst CP professionals, volunteers and within the population in general.

1.4. GENERAL MANAGEMENT The Programme is implemented from a Regional Office in Kyiv, Ukraine, and from a dedicated Pro- gramme Office in the Danish Emergency Management Agency (DEMA) in Birkerød, Denmark. The backstopping support is provided from the Stantec1 office in La Hulpe, Belgium. Two personnel changes hap- pened during the reporting period – Mr Flemming Klokager, DEMA Deputy Director replaced Mr Henrik Høigaard as the PPRD East 2 Project Director, whereas Ms Chiara Bartolucci, replaced Ms Eva Viktori- yova as the PPRD East 2 Project Assistant. The composition of the PPRD East 2 Steering Committee, which is the decision-making body of the Pro- gramme established during the Inception Period, has seen two changes during writing this report. Mr Shalva Kvinihidze, Head of International Relations Unit of the newly established Emergency Management Service of Georgia and Mr Artavazd Davtyan, Deputy Head of the Rescue Service of the Ministry of Emergency Situations of Armenia, have been appointed as the PPRD East 2 Steering Committee members. At the same time, Mr Giorgi Ghibradze, Director of the National Crisis Management Centre of the Emergency Management Service, and Colonel Arthur Muradyan, Head of the Disaster Consequences Abolishment Organization and Population Protection Department of the Rescue Service of the Ministry of Emergency Situations, have been appointed as PPRD East 2 National Programme Coordinators repre- senting Georgia and Armenia respectively. The composition of the PPRD East 2 Steering Committee, as well as the list of National Programme Coordinators (NPCs) are available on the Programme's website: http://pprdeast2.eu/en/about-pprdeast2/steering-committee/, http://pprdeast2.eu/en/about- pprdeast2/nacionalnye-koordinatory/.

The Programme is managed by:

From the contracting authority: • Mr Jean-François Moret, EU Project Officer, EU Delegation to Ukraine, in close cooperation with: • Ms Erika Conti, DG ECHO, Brussels • Ms Angela Bularga, DG NEAR, Brussels.

From the contractor (backstopping team): • Mr Flemming Klokager, Project Director, Birkerød, Denmark (who replaced Mr Henrik Høigaard) • Ms Anca Andreescu, Senior Project Manager, Brussels • Ms Caterina Cigala, Project Manager, Brussels • Ms Chiara Bartolucci, Project Assistant, Brussels (who replaced Ms Eva Viktoriyova) • Ms Galina Sidelkovska, Project Assistant/Office Manager, Kyiv, Ukraine.

The following experts implemented the Programme during the reporting period: • Key-Expert (KE) Team:

1 Previously MWH sa/nv

Progress Report 6 - 28 February 2018 12 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

o Mr Sergej Anagnosti, Team Leader (KE1) o Mr Michael Elmquist, Civil Protection Key Expert (KE2) o Mr Antonin Petr, Capacity Building Key Expert (KE3) • Specialised Non-Key Experts (NKE):

o Mr Roberto Rudari, Information and Data Sharing and ERRA NKE o Mr Marco Massabo, Flood Risk Management and Disaster Loss Data NKE o Mr Giorgio Boni, Flood Hazard NKE o Mr Luca Cenci, GIS NKE o Ms Natasa Holcinger, Disaster Risk Assessment NKE o Mr Davide Miozzo, Volunteerism in Disaster Risk Management NKE o Ms Tatiana Bedrina, Flood Risk Management and Disaster Loss Data NKE o Mr Esa Ahlberg, ADT Course Director and Team Trainer NKE o Mr Alan Pellowe, Team Trainer NKE o Mr Phil Langdale, Team Trainer NKE o Mr Vlad Petre, Team Trainer NKE o Mr Ville-Veikko Pitkanen, Team Trainer NKE o Mr Martin Thomsen, Team Trainer NKE o Mr Thorbjørn Nesjan, Exercise Safety Advisor o Ms Veronique Ruggirello, Information & Media NKE o Ms Anastasiya Nurzhynska National Communication Strategy NKE • Local Coordinators (Non-Key Experts):

o Ms Karine Taslakyan, Armenia o Mr Tarlan Arzumanov, Azerbaijan o Ms Elena Kachynskaya, Belarus o Mr Kakhaber Mamuladze, Georgia o Ms Iordanca-Rodica Iordanov, Moldova o Ms Olena Goryeva, Ukraine.

The Annex 1 provides information on the use of resources up to the end of the reporting period 6. The figures are indicative; final figures will be provided after the relevant expenditure verification is completed. During the 5th reporting period the problem of resources availability for the implementation of the activities had become particularly acute, especially with reference to Junior Non Key Experts. Therefore some reallocations of resources had to take place in agreement with the Contracting Authority. In fact, the additional needs for Junior Experts’ days have been covered and compensated with some adjustments and reallocations among Programme’s budget lines. More specifically, a shift of working days from the KE category to Junior Non-Key Experts’ has been proposed after internal discussion with the team and approved by the contracting authority by means of Administrative Order 75. Such reallocation modified the total allocation of working days among experts’ categories as follows: • TL: 880 man-days • KE2: 842 man-days • KE3: 880 man-days • SNKEs: 1250 man-days • JNKEs: 644 man-days

Progress Report 6 - 28 February 2018 13 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

Nevertheless, the proposed reallocation was purposely minimal and meant to ensure the smooth continuation of activities, while avoiding a more impactful reorganisation in a moment in which much uncertainty was still around the further development of ERRA and the consequent possible future revision of the work plan as well as the final budget remaining from the implementation of the full-scale field exercise. Now that this information is known, further adjustments and reallocation among Programme’s budget lines are envisaged in order to rebalance the availability of resources against the revised Programme’s needs for the remaining 12 months of implementation. A detailed reallocation plan is outlined in Annex 1.a. During the reporting period, the presence of the Key Experts in the EaP region was approximately: 34% for the KE1, 31% for KE2 and 26% for KE3, with details provided in the table below. Notwithstanding the ToR requirement of minimum 50% of key experts’ days spent in the beneficiaries countries, it has been agreed with the Contracting Authority that as long as the presence of the KEs in the region continues to contribute to the implementation of this Work Plan and considering the fact that the Work Plan was designed and agreed with both the EU and Partner Countries, it is acceptable to continue with this level of presence in the Partner Countries. The Programme will continue to monitor closely the presence of the Key Experts in the region and will provide this information in the progress reports.

Progress Report 6 - 28 February 2018 14 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

1st reporting 2nd reporting 3rd reporting 4th reporting 5th reporting Jun Jul Aug Sep Oct Nov

period period period period period 2017 2017 2017 2017 2017 2017 Sergej A.

Region 60 46,5 33,5 45,5 20 6 4 4 8 1,5 10,5 239,5 34% Home-based 47 62 63 69 74,5 16 11 19 15 14 10,5 401 57% Other 8 12,5 15 3 18 0 0 0 0 2 0 58,5 8% SUM 115 121 111,5 117 112,5 22 15 23 23 17,5 21

Michael E. Region 43,5 42 24,5 23 19 5 2 0 12 0 11 182 31% Home-based 47 21,5 38,5 49 6,5 10 8 6 2 5 10 203,5 35% Other 9 42 31 25,5 65 0 5 8 0 7,5 0 193 33% SUM 99,5 105,5 94 95,5 90,5 15 15 14 14 12,5 21 Dusan Z.

Region 3,5 3,5 17% Home-based 9 9 44% Other 8 8 39% SUM 23,5 Antonin P.

Region 7 67 21 35,5 15 4,5 5,5 6 8 1,5 12 183 26% Home-based 10 56 88 80 96 17,5 15,5 17 13 20 6,5 419,5 60% Other 55 3 17 13,5 10 0 0 0 0 0 0 98,5 14%

SUM 22 126 126 129 121 22 21 23 21 21,5 18,5

Progress Report 6 - 28 February 2018 15 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

2. SUMMARY OF PROGRAMME'S PROGRESS (DECEMBER 2014 - MAY 2017)

During the first reporting period (December 2014 – June 2015), the focus was twofold: 1) on the implementation of the initial Programme activities, namely organisation of the first round of the National Adviso- ry Group (NAG) meetings, participation at the EU CP Forum, organisation of the ERRA Regional Work- shop and conceptualisation and preparation of the first Basic Training Course (BAT) and follow-up assessment missions, and 2) on the finalisation, and subsequent adoption, of the Inception Report and Work Plan at the 1st Steering Committee meeting, plus development of the Programme's motto and logo, communication products and design of the PPRD East 2. During the second reporting period (July – November 2015), the main accomplishments were the successful organisation of all planned capacity building events: all 4 BATs, Disaster Lost Data (DLD) and EU Floods Directive (EUFD) Regional Workshops – and the update of all six Country Profiles, available on the Programme's website since December 2015 for Armenia, Belarus, Georgia, Moldova and Ukraine, and since March 2016 for Azerbaijan. During the third reporting period (December 2015 – May 2016), the main achievements were the development, endorsement and adoption of the PPRD East 2 Work Plan 2016-2018 and its subsequent implementation, what entitled mostly further capacity building through Operational Management (OPM) and Advance Training Courses (ADT) and five HNS Table-Top Exercises (TTX), the finalisation of the Re- gional Guidance on Flood Risk Management (FRM) and the appointment of thematic focal points, plus the establishment of respective national thematic Working Groups (WGs). During the fourth reporting period (June – December 2016) the Programme continued to implement country specific activities, either through national inter-institutional WGs or through direct communication and cooperation with the appointed thematic focal points. At the regional level, in addition to the development of the Draft Flood Risk Management Protocol for Trans-boundary Dniester River Basin and the Draft Guidelines to Develop the National Communication Strategy for Raising Awareness about Disasters in English and Russian, regional workshops on lessons learned, ERRA, development of national communication strategies, and cooperation with journalists and communication experts, as well as the CP volunteerism study tour were organised. The planning of the full-scale field exercise EU MOLDEX 2017 com- menced. The reporting period concluded with the 3rd round of NAG meetings. During the fifth reporting period (November 2016 – May 2017) the Programme focused on the preparation and organisation of the full-scale field exercise EU MOLDEX 2017, also by conducting the 1st Plan- ning Conference and the Regional TTX. The second and final civil protection Advance Training Course and the CPV Regional Workshop were complemented with the implementation of country specific activities, either through national inter-institutional WGs (like the ones on RAD in Belarus and on the FRM in Moldova) or through direct communication and cooperation with the appointed thematic focal points. The 3rd NPC and SC meetings were organised at the beginning of the reporting period. During the sixth reporting period (June-November 2017) the main efforts were dedicated to finalize the preparation of and to effectively and efficiently organise the full-scale field exercise EU MODLEX 2017 on 18-21 September 2017 in Moldova. Before the exercise, the regional 2nd Planning Conference and Re- gional FRM Workshop were successfully organised in Moldova and Georgia respectively, whereas after the exercise, the Programme focused on the development of the EU MOLDEX 2017 video2, preparation of the follow-up Lessons Learned Conference, implementation of the country specific activities and preparation of the 4th round of NAG/CAG meetings. PPRD East 2 team met the newly appointed Head of the Emergency Management Agency of the MoIA of the Republic of Georgia and the Steering Committee member Mr Nikoloz Siradze, as well as the newly appointed Minister of Emergency Situations of the Re-

2 http://pprdeast2.eu/en/2017/eu-moldex-2017-video/; http://pprdeast2.eu/ru/2017/eu-moldex-2017-video/

Progress Report 6 - 28 February 2018 16 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 public of Armenia, Mr Davit Tonoyan. The Programme website was maintained and regularly updated in English and Russian (http://pprdeast2.eu/en/, http://pprdeast2.eu/ru/), as was – in almost real-time – the Programme’s Face- book page (https://www.facebook.com/PPRDEast2/). In total, 3 regional and 5 national events were organised by the Programme during this 6th reporting period, to which a total number of 970 persons participated, out of which 499 (51%) were representatives of key beneficiaries (i.e. national CP authorities), while 471 (49%) were representatives of other national and international CP and DRM institutions and organizations (Annex 2), what testifies of the high interest for the PPRD East 2 activities, even outside the CP circles. Considering the whole implementation period – December 2014-December 2017 – the PPRD East 2 organised and/or facilitated the participation of a total of 2473 experts at 70 events (exercises, meetings, workshops, seminars, conferences, study tour, forum) - 1296 (52%) were representatives of CP/DRM authorities, while 1177 (48%) were representatives of other national and international CP and DRM institutions and organizations (Annex 2).

3. DETAILED PROGRESS ON EACH ACTIVITY AREA DURING THE REPORTING PERIOD

This Chapter presents in detail the activities undertaken during this 6th reporting period (June - November 2017). It follows the structure and format of the PPRD East 2 Work Plan 2016-2018 presented in Chapter 5 of the Progress Report #2. The focus during this 6th period was the preparation and conduct of the full- scale field exercise EU MOLDEX 2017 and on follow-up activities on FRM, DRA, DLD, HNS, CPV and RAD activities at the regional and national levels. Azerbaijan failed to perform activities previously agreed under the Work Plan 2016-2018 - an issue addressed during a meeting between the European Commission, Azerbaijan and the Programme on 21 September 2017 in the margins of the EU MOLDEX 2017 exercise. The official response from MES to EU, requested at the meeting, is yet to be received. Otherwise, the following progress can be reported during the reporting period:

Armenia - The inter-institutional Working Group on Flood Management for approximation to the EU Directive on Flood Risk Assessment and Management has been established on 15 September 2017 by the De- cree No.1043 of the Minister of Emergency Situation. - National DRR Strategy analysed by the PPRD East 2 Programme from DRA perspective. The Strate- gy addresses DRA as part of the overall DRM, but it does not specify the methodologies to be adopted and the distribution of roles and responsibilities of institutions and stakeholders for DRA, thus the development of separate DRA methodology as a stand-alone document has been recommended - 3rd meeting of the Republican Commission on Assessment of Losses caused to natural and legal persons held on 25 December 2017 - Draft Government Decree on HNS under development - Draft Sub-law on CPV developed - 53 experts participated at 3 regional and 1 national events (4 in total), 43 (81%) from MES and 10 (19%) from other national institutions

Progress Report 6 - 28 February 2018 17 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

Azerbaijan - 30 experts participated at 3 regional events, all 30 (100%) from MES.

Belarus - Based on lessons learnt during the EU MOLDEX 2017, the MES decided to formalize the HNS concept in a separate document (it was previously assumed that a section on HNS activities would be part of the national Civil Protection Plan). This new document should be ready in the second half of 2018. - New concept of fire-fighting volunteer organisations introduced in the draft Law amending the existing “Law on Fire Safety” - 36 experts participated at 3 regional and 1 national events (4 in total), 31 (86%) from MES and 5 (14%) from other national institutions

Georgia - Draft amendment of the national Water Code developed to include the main provisions of EUFD into Georgian national legislation, - Development of the PFRA Methodology started, - National DRR Strategy analysed from DRA perspective, - 55 experts participated at 3 regional and 1 national events (4 in total), 41 (75%) from EMA and 14 (25%) from other national institutions,

Moldova - Schema for clarifying roles and responsibilities of different institutions in the implementation of EUFD drafted by the PPRD East 2 Programme - Study on PFRA and FH&RM, developed by Beta-Studio within the EIB funded FRM Project is being reviewed by the PPRD East 2 Programme, as requested by the national FRM Focal Point - DRA Project outline developed - Comparison of the classification of emergencies and associated losses and indicators of JRC DLD Guidance (2015) and Sendai targets completed - The Governmental Regulation on HNS adopted on 06 June 2017 as Governmental Decision No.408 - HNS SOPs adopted on 13 November 2017 - “Regulation on the organization and functioning of volunteer activities within the CPESS/GIES” under development - 660 persons participated at 3 regional and 1 national events (4 in total), 311 (47%) from CPESS/GIES and 349 (53%) from other national institutions - Civil Protection and Emergency Situation Service changed its name to the General Inspectorate for Emergency Situation and remained within the Ministry of Internal Affairs - Ministry of Agriculture, Ministry of Regional Development and Ministry of Environment have merged into one new ministry - Ministry of Agriculture, Regional Development and Environment

Ukraine - On 07 June 2017 the Verkhovna Rada of Ukraine has ratified the Agreement from 2012 between the Ukraine's Cabinet of Ministers and the Moldovan Government on cooperation on the conservation and step-by-step development of the Dniester River basin

Progress Report 6 - 28 February 2018 18 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

- PFRA, and FH&RM methodologies drafted - “Regulations on Risk Management Organization” analysed from DRA perspective - Comparison of the classification of emergencies and associated losses that is adopted in Ukraine and indicators of JRC DLD Guidance (2015) and Sendai targets completed - Initial draft HNS legislative document developed - Initial draft of National Communication Strategy developed - CPV Amendment to the CP Code of Ukraine under development - 62 experts participated at 3 regional and 1 national events (4 in total), 44 (71%) from SES and 18 (29%) from other national institutions

3.1. ACTIVITY AREA A Activity Area A addresses FRM and approximation to the EUFD, DRA and approximation to the INSPIRE Directive. It aims at improving Partner Countries’ existing legal and institutional framework, in line with the EU acquis and EU good practices. Activity A.1 Capacity Building for the Implementation of the EU Floods Directive (EUFD) and for addressing flood prevention . Task A.1.1 Update on EUFD adoption in the EaP region o Subtask A.1.1.3 Legal and Institutional Framework for FRM and Approximation to the EUFD The activities of this subtask aim to provide Partner Countries with assistance to enhance their FRM practices through approximation to the EUFD. During the reporting period the following activities were implemented: Armenia: The national inter-institutional FRM Working Group has been established on 15 September 2017 by the Decree No.1043 of the Minister of Emergency Situation. The Decree nominated Colonel Ar- thur Muradyan, FRM Focal Point, as the interagency Working Group leader, as well as 8 (eight) Working Group members (available in Annex 3). PPRD East 2 have drafted the FRM Action Plan (available in An- nex 3) that was presented at the 4th NAG meeting in Yerevan on 09 November 2017 and proposed to organize the 1st inaugural FRM Working Group meeting shortly afterwards (yet to be organised, waiting to receive the suitable date for the meeting from the FRM Focal Point). PPRD East 2 drafted the meeting Agenda (available in Annex 3) and shared it with MES. The scope of the meeting includes: • Update on current status of the Armenian legislation related to the Flood Risk Management; • Approval of the Action Plan, implementation timelines and definition of tasks. Azerbaijan: the creation of an inter-institutional WG to draft a secondary legal act on FRM in line with the EUFD is still expected. The situation is also unchanged in regard to providing the expert assistance to the State Water Resource Agency for the review of the State Programme for Flood Prevention (2016-2020) as this document is yet to be sent to the PPRD East 2. Georgia: during the current reporting period, PPRD East 2 and MENRP formulated the final version of the amendment to the draft Water Code (so called Article 40, available in Annex 4) that includes the main provisions of EUFD into Georgian national legislation. The amendment of the Water Code envisages developing methodologies for PFRA, FH&RM and FRMP as a secondary legislation. During bilateral meeting held in Tbilisi on 11 July 2017, MENRP communicated to PPRD East 2 that the National Environmental Agency (NEA) is the responsible institution for the development of the PFRA methodology. Consequently, Mr Ioseb Kinkladze, Head of Disastrous Hydro-meteorological Events Early Warnings Section in the Hydro-meteorological Department of NEA, has been appointed Focal Point for the implementation of this activity, with the support of Mr Irakli Megrelidze, Deputy Head of the Hydro- meteorological Department of NEA.

Progress Report 6 - 28 February 2018 19 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

It has been agreed that the PFRA methodology will be based on the PPRD East 2 Flood Risk Manage- ment Guidelines and on the GIS method presented at the PPRD East 2 Regional FRM Workshop (organised on 12-13 July 2017, more information is available in Subtask A.1.2.2). As a methodological approach, the GIS method will be tested on a pilot river basin, and from the results obtained, the draft PFRA methodology will successively be generalized for the entire country. Rioni river basin has been selected as the pilot river basin as flood hazard and risk maps are already developed through hydrological and hy- drodynamic modelling. Application of GIS method on the same river basin will provide possibility to compare flood hazard zones developed by two different methodologies and offer a calibration of the GIS method for the territory of Georgia. PPRD East 2 is continuously providing remote assistance in the application of the GIS tool and by adapting the tool to the environment and needs of Georgia. Moldova: Governmental reform occurred during the reporting period, namely the Ministry of Agriculture, the Ministry of Regional Development and the Ministry of Environment have been merged into one new ministry – the Ministry of Agriculture, Regional Development and Environment (MARDE). Moreover, PPRD East 2 FRM Focal Point, Mr Andrei Ursache, left the Ministry and a new focal point has not been appointed yet. As envisaged in the Progress Report #5, PPRD East 2 has drafted a Schema for clarifying roles and responsibilities of different institutions in the implementation of EUFD, namely Preliminary Flood Risk As- sessment, Flood Hazard and Risk Mapping and Flood Risk Management Plan (Annex 5). The Schema should be reviewed by the FRM Focal Point, once appointed, in consultation with the FRM Working Group. Furthermore, at Regional FRM Workshop, former FRM Focal Point pointed out that the Study on PFRA and FH&RM, developed by the consultant company Beta-Studio within the EIB funded FRM Project, has not been officially adopted by the competent national authority. In order to facilitate and assist MOE to officially adopt PFRA and FH&RM at country level, it was agreed that PPRD East 2 would review the Study – an ongoing activity. Ukraine: during the reporting period PPRD East 2 participated at the Inter-Departmental Flood Risk Man- agement Working Group meeting organized in Kyiv on 18 July 2017. The Working Group presented the revision of PFRA and FH&RM methodologies prepared by the APENA Project. As requested, PPRD East 2 reviewed both revised methodologies (Annex 6). Flood Hazard and Risk Mapping methodology is in line with EUFD and PPRD East 2 Flood Risk Management Guidelines. The main recommendation on PFRA methodology is to leave less subjective evaluation that may lead to subjective decisions during application of methodology making the final product only partially consistent with the EU Directive. For this purpose PPRD East 2 suggested to apply the methodology to a pilot river basin in order to highlight possible challenges in the application. At the 4th NAG meeting SES and PPRD East 2 agreed to test the GIS method presented at Regional FRM Workshop on a pilot river basin. SES is currently identifying the contact person for this activity and the pilot river basin.

Flood Risk Management in Dniester River Basin On 07 June 2017 the Verkhovna Rada of Ukraine has ratified the Agreement from 2012 between the Ukraine's Cabinet of Ministers and the Moldovan Government on cooperation on the conservation and step-by-step development of the Dniester River basin. The PPRD East 2 shared the draft Protocol on Flood Risk Management in the Dniester River Basin, based on the recently ratified Agreement, with all relevant institutions in Moldova and Ukraine, and invited the Ministry of Environment of Moldova (Ms Inga Podoroghin) and the Ministry of Ecology and Natural Resource of Ukraine (Mr Oleksandr Bon) to review the draft Protocol and send their feedbacks. The invi- tation was renewed during the last NAG meetings in Ukraine and Moldova, but no feedback has been received to date.

Progress Report 6 - 28 February 2018 20 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

PPRD East 2 continues cooperating with GEF financed Programme on “Enabling trans-boundary cooperation and integrated water resources management in the Dniester River Basin” http://dniester- basin.org/materials/navodneniya-i-izmenenie-klimata/, in order to seek synergies for promoting the adoption of the FRM protocol.

Participation to the European Working Group on Floods PPRD East 2 received no request from any Partner Country to participate at the meeting of the WG of Floods that took place in on autumn 2017.

. Task A.1.2 Trainings to strengthen the capacities needed for the implementation of EU Floods Directive o Subtask A.1.2.2 - Regional Flood Risk Management Workshop During the reporting period, the PPRD East 2 organized the Regional FRM Workshop on 12-13 July 2017 in Tbilisi, Georgia. The aim of the Workshop was to improve the technical capacity of Partner Countries to produce and elaborate flood risk information and maps in line with the provisions of the EUFD. The PPRD East 2 Flood Risk Management Guidelines and good practices from EU Member States and Partner Countries was presented. Interaction between floods and technological facilities was addressed by the lecturer from JRC. A dedicated part of the workshop focused on technical GIS tools and method for PFRA development in line with the PPRD East 2 FRM Guidelines and the EUFD. As per the approved PPRD East 2 Work Plan, the workshop was to complement national activities Partner Countries are undertaking to develop and use these methodologies. In total, there were 20 participants, 11 from national CP authorities, 8 from other national entities and 1 from EUD in Georgia. Workshop report is available in Annex 7.

. Task A.1.3 Development of flood hazard maps and flood risk maps Ukraine and Georgia expressed an interest in the application of PFRA methodology presented at Region- al FRM Workshop, as these two Partner Countries are in the process of developing regulation on the PFRA methodology. As described above, PPRD East 2 complements the development of PFRA methodology in Georgia and supports the testing of methodology in Ukraine. Generally, the following steps were agreed: 1. Selection of a pilot river basin, where the PPRD East 2 GIS method will be applied; 2. Collection of available data based on PPRD East 2 geospatial data survey conducted during Report- ing Period #5. Priority data are on hydrography, DEM and other geographic spatial layers on exposure; 3. Application of GIS method for to the pilot river basin; 4. Evaluation of Preliminary Risk Maps; 5. Feedbacks on the PFRA methodology approved by the Working Group. Georgia has selected the Rioni river basin and the first results on Preliminary Flood Hazard Mapping are currently reviewed. Ukraine is in the process of selecting a pilot river basin.

Activity A.2 Development and/or further improvement of national risk assessments . Task A.2.0 Improving legal and institutional framework on Disaster Risk Assessment During the reporting period, it has been recommended to the Partner Countries to intensify the implementation of DRA related activities. National efforts in addressing DRA have been monitored, analysed and assisted in all Partner Countries that selected DRA as a priority. The only exception is Azerbaijan where no progress in establishing the national inter-institutional DRA WG has been observed.

Progress Report 6 - 28 February 2018 21 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

Armenia: the adopted DRR National Strategy – received and translated by PPRD East 2 during the reporting period #5 – has been analysed and recommendations were submitted to MES (Annex 8). The Strategy addresses DRA as part of the overall DRM, though it does not specify the methodologies to be adopted and the distribution of roles and responsibilities of institutions and stakeholders for DRA. The need to develop a separate DRA methodology or national guidelines has been stressed in order to enable a clear role division within the national DRA system and to ensure that disaster risk analysis results are comparable. As the Programme has been informed on the need to develop stand-alone national DRA methodology, the process to develop national DRA methodology and the members of the national inter-institutional DRA working group have been suggested to MES (Annex 8), and also presented at the 4th NAG meeting held in Yerevan on 07 November 2017. The final MES/NAG decision on the next steps regarding the development of the national DRA methodology should have been communicated to the Programme till 17 November 2017. Reminders have been sent in December 2017 and January 2018 but no response has been received. Georgia: In order to facilitate the development of a national DRA methodology, reference documents were shared with the DRA focal point (https://www.msb.se/RibData/Filer/pdf/26621.pdf, https://www.gov.uk/guidance/risk-assessment-how-the-risk-of-emergencies-in-the-uk-is- assessed#assessment-at-central-government-level, and in Annex 9). The National DRR Strategy has been received in English and analysed. It is considered to be a positive document listing the threats in the country and can be made very useful during the identification phase of the risk assessment. However, separate national DRA guidelines are suggested in order to properly quantify and evaluate disaster risks in accordance with the EU DRA Guidelines. The first phase of the risk assessment referring to identification will start with the Threat Assessment document.3 Establishing a disaster risk assessment coordinating working group and smaller single risk working groups was recommended and lists with respective institutions to be included in the working groups were delivered for review. The DRA process has been ex- plained and next steps were suggested in written communication with the DRA focal point and at the 4th CAG meeting on 30 November 2017. Moldova: During the reporting period PPRD East 2 has identified the necessary steps to prepare a DRA project proposal. It was recommended that the national MD DRA project should focus on the sustainable DRA process development with clear division of roles, capacity development and data collection and analysis. Since Moldova is currently in the process of sectoral/Governmental reorganisation, there is a need to identify new roles and responsibilities as soon as possible in order to be able to draft the project proposal and determine which institutions should participate in the project development and implementation. The draft project outline proposed by PPRD East 2 has a number of objectives; some of which are: identifying the roles and responsibilities in the risk assessment process, developing a multi-sector DRA coordinating body on the national level (WG), developing governmental-scientific single risk assessment working bodies, DRA capacity development at the national level, developing the necessary DRA tools at the national level, performing the first assessment for the initially selected 10 disaster risks, smart disaster risk management capacity development (learning about the DRA results and how to use them as basis for future DRR), drafting a lessons learned and DRA system on the local level document, and raising public risk awareness. The draft project outline is available in Annex 10. Ukraine: During the reporting period PPRD East 2 received information on a meeting of the WG on the implementation of the Action Plan on the implementation of the Concept of Risk Management for Man- made and Natural Disasters and afterwards provided comments on the Regulations on risk management organization and recommended intensifying the DRA process. The Regulations are considered to be a sound document, however the importance of the assessment and the multi-sectorial assessment process

3 Nonetheless, It has to be noted that the Threat Assessment is not a document available for review to the PPRD East 2 experts’ due to security reasons.

Progress Report 6 - 28 February 2018 22 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 have not been stressed enough and a DRA process with roles and responsibilities of certain institutions has to be established within the Regulations. The process of identifying the next steps was initiated. However, it has been communicated that there is an on-going process of developing a new legal framework and the start of the DRA process could therefore be delayed, even though Ukraine stated an interest in developing a stand-alone DRA Guidelines document.

The PPRD East 2 remains committed to support Partner Countries in developing, adjusting and enhancing their national DRA methodology based on their experience with the Guidelines for Hazard and Risk Assessment used during PPRD East Phase 1, on EU Guidelines on DRA, and EU good practices.

. Task A. 2.2 Multi-Risk Disaster Assessment at National Scale Accessible and comparable disaster risk information at national level are crucial for improving DRM strategies and practices. This task aims at elaborating and producing new, harmonized and more accessible disaster hazard and risk assessments at national levels and uploading them to the ERRA platform. As the development of DRA methodologies in Partner Countries is still on-going, this activity will actually be initiated once substantial advancements will have been achieved by Partner Countries.

Activity A.3 Provision of support for the improvement of countries’ legislative framework and inter-institutional arrangements in Georgia . Task A.3.2 Support for recommendation uptake As reported during the previous reporting periods, contact with the National Agency of Public Registry of the Ministry of Justice (the leading national agency for the implementation of the INSPIRE Directive in Georgia) was not established. The request has been repeated to EMA and to the Ministry of Justice representatives also during the 4th CAG meeting in Tbilisi on 30 November 2017. However, as at the time of the 4th CAG meeting the Georgian Government was under reform, no definite response was received. Nonetheless, the Programme was assured of being informed on the next steps related to the approximation to the INSPIRE Directive in the area of CP/DRM as soon as the new CP/DRM structure is established.

3.2. ACTIVITY AREA B Activity B.1 Capacity building through CP trainings and exchange of information, expertise and best practice regarding the Union Civil Protection Mechanism (EUCPM) . Task B.1.1 Strengthening Network of National Programme Coordinators and Operational 24/7 Contact Points During the reporting period, the network of National Programme Coordinators and Operational Contact Points was exceptionally strengthened through the preparations for and conduct of the full-scale field exercise EU MOLDEX 2017, as described later in this report. On top of that, once again, the Exchange of Experts (EoE) Programme proved to be of great assistance to PPRD East 2 by funding and facilitating the participation of 32 observers at the exercise, 8 from Partner Countries. In addition, and also within the EoE Programme, 4 experts from Ukraine, members of HUSAR team, participated as observers in the Reclassification exercises of the Austrian Forces Disaster Relief Unit held in Vienna on 25 - 29 September 2017. The field report is available in Annex 11.

. Task B.1.2 Capacity Building through Lessons Learnt The importance of observing, recording, and acting upon lessons from the field exercise was repeatedly stressed during the planning and preparations for the exercise. As mentioned below (point B.3), a first ex-

Progress Report 6 - 28 February 2018 23 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 change of post-exercise impressions took place at the “Workshop on Transfer of Technical Knowledge and Experience” conducted on 21 September 2017 right after the EU MOLDEX 2017.

. Task B.1.3 Civil Protection Training Programme The training programme was successfully completed in the previous reporting period.

Activity B.2 Capacity building through Table-Top Exercises (TTXs) on Host Nations Support (HNS) All TTXs (6 individual for each Partner Country and 1 Regional TTX) were completed during the previous reporting periods. It should be noted that the Regional TTX, involving all Partner Countries, the ERCC, and 3 EUCPM Par- ticipating States and using the same scenario as planned for the full scale field exercise, was an innova- tion in international exercise practice; it proved so valuable as a precursor for the field exercise that it is likely to set a precedence for future exercises. . Task B.2.1 Follow-up on the HNS TTXs organised in each Partner Country The main HNS related event of the reported period and the 2nd phase of the PPRD East was the full-scale field exercise EU MOLDEX 2017 during which all six Partner Countries tested and used their own HNS arrangements in different roles – AM, AZ, BY, GE and UA as sending nations, UA as transit nation, and finally MD as the host nation for all 5 PCs and 3 states participating in the EUCPM (the Czech Republic, Denmark and Romania). Although the Lessons Learnt Conference (during which all HNS related lessons will be analysed is planned for 07-08 February 2018), the first collection of feedbacks right after the exercise proved that HNS provided by Moldova was up to highest standards, thus proving that the Pro- gramme’s activities in supporting the Partner Countries to develop their own national HNS systems were highly successful. The PPRD East 2 team met twice with the HNS NFP of Armenia and other representatives of the MES, on 09 August 2017 and 08 November 2017, respectively. Discussions focused on how the development and implementation of the HNS concept in Armenia could be made faster. It was agreed that Armenia will develop a Government Decree on HNS according to the National DRR Strategy. A first draft was expected in January 2018 but till the conclusion of this report no document was received. The PPRD East 2 also participated on 17-18 July 2017 in National Workshop on Practical Implementation of Customs Agreement in Armenia (draft agenda and the LoP are available in Annex 12). In Belarus, the original plan of the MES to have the HNS “host nation” function as a separate section in the “Plan for protection of population and territory in case of natural and man-made disasters in Republic of Belarus” adopted by September 2017 got delayed due to on-going construction of a nuclear power plant and a need to have developed safety and security rules for this power plan before finalising the HNS. However, experiences which Belarus learnt during the EU MOLDEX 2017 showed how it is important and essential to have a single document regulating the HNS procedures. Therefore, MES decided to formalize the HNS issues in one separate document. The document should be developed in the second half of 2018. In Georgia, the Governmental Decree for “Developing rules of Host Nation Support Activities in the field of Civil Safety” is still awaiting adoption. The main reasons for this delay are the internal commenting process (in particular: some legal experts claim that the HNS elements already exist in some other legislative documents) and the on-going internal reform, complemented with the existing situation with the not fully clarified roles and responsibilities of EMA and the State Security and Crisis Management Centre. As of 01 January 2018, when only one institution should be responsible for civil protection/disaster risk management, the adoption process of the one single HNS document will be launched again, aiming to have the document adopted before summer 2018. The agreement reached at the 4th CAG meeting on 30 November 2017 is to have the composition of the revised HNS WG by the end of February 2018, and to

Progress Report 6 - 28 February 2018 24 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 start developing the HNS SOP in parallel with the adoption the Government Decree - to have draft structure of the HNS SOPs before the new WG is (re)established (end of February 2018). The Governmental Regulation on HNS of the Republic of Moldova was adopted on 06 June 2017 by Governmental Decision No.408. The adoption of this legal framework for HNS was followed by development of more technical and operational Standard Operating Procedures for HNS. During a meeting of CPESS/GIES HNS WG and PPRD East 2 on 13 June 2017, the initial draft of the HNS SOPs was finalised, then it went through commenting process where the PPRD East 2 provided its additional comments. The development process was finalised on 13 November 2017 when all involved organisations - Ministry of Interior, Ministry of Health, Labour and Social Protection, Ministry of Foreign Affairs, Ministry of De- fence, Ministry of Agriculture, Customs Service, Civil Aviation Authority, Material Reserves Agency approved the HNS SOPs. The PPRD East 2 met with GIES/CPESS HNS WG yet on 01 November 2017 when the ways of implementation of the HNS SOPs within the GIES/CPESS and within other national stakeholders were discussed. The SES of Ukraine developed an initial draft HNS legislative document, PPRD East 2 commented on it, and the comments of the HNS WG members are being collected and integrated in the draft. When finalised, it will be submitted to the Government of Ukraine for its approval.

Activity B.3 Capacity building through full-scale field exercise The full-scale field exercise EU MOLDEX 2017 should not be regarded as a stand-alone event. It was the culmination of a very conscious progression through three levels of training courses (Basic, Operational Management, and Advanced), two types of TTXs (individual for each Partner Country focusing on Host Nation Support, and one Regional TTX acting as the command-post lead-in to the field exercise), a Les- sons Learnt Workshop, and two Planning Conferences. Several participants expressed the view that particularly the training courses and the TTXs proved essential towards the success of the exercise. As an example, the Moldovan officer heading LEMA had completed all three levels of courses and she had participated actively in the RTTX. The preparations for the exercise EU MOLDEX 2017 encompassed a number of activities described below without any particular order of importance. These activities were undertaken in close cooperation between the PPRD East 2 team and the staff of the then Civil Protection and Emergency Situations Service (CPESS) of Moldova - now the General Inspectorate for Emergency Situations of the Ministry of Internal Affairs of the Republic of Moldova (GIES) henceforth referred to as CPESS/GIES.

Selection of site for BoO As previously reported, CPESS/GIES already in February 2017 suggested a site for BoO as alternative to the originally proposed site, which was no longer available. The proposed new site covered open land of approximately 25,000 m2 (part of a wider area belonging to the Ministry of Defence). Prior to the 1st Plan- ning Conference (01-02 March 2017), PPRD East 2 visited the site and agreed that it could fulfil the purpose. The site was then visited by the participants at the 1st Planning Conference and found acceptable, subject to a number of modifications by the host country (removal of shrubs, installation of water and sanitation, etc.).

Selection of exercise sites At the time of the 1st Planning Conference CPESS/GIES proposed to make use of several buildings in Ialoveni. These buildings were therefore visited. However, one very tall building was not found sufficiently safe, and the PPRD East 2 Safety Advisor could not agree to it being used whereas the others (identified as hospital buildings) were found adequate for USAR operations. Subsequently, CPESS/GIES identified another set of buildings in Cojusna, which could also be used for USAR. Furthermore, two sites were

Progress Report 6 - 28 February 2018 25 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 identified for interventions dealing with HAZMAT - one showing a road accident in Durlesti, the other showing leakages at a factory site (the Aroma factory in Chisinau). Finally, Lake Ghidighici was chosen as site for flood rescue operations.

2nd Planning Conference As mentioned in the Progress Report #5, the 2nd Planning Conference took place in Chisinau, Moldova, on 14-15 June 2017. It was attended by two officials from each of the Partner Countries other than Mol- dova, 21 officials from Moldova (CPESS/GIES and other authorities), representatives of the EU Delega- tion to Moldova and DG ECHO, representatives of the Czech Republic and Denmark, and PPRD East 2 team members, a total of 47 participants. At the time of the Planning Conference, the basic scenario for the exercise had already been agreed, and the main exercise sites, including the site for BoO had been selected. The Planning Conference therefore focused on a detailed account by each assisting nation of the types of teams (and sub-teams) they would bring to the exercise and on the expectations in regard to HNS to be provided by Ukraine as transit nation for Belarus, and by Moldova as host for all teams. A large part of the discussion concerned the modalities for the transport of equipment by air from Armenia, Azerbaijan and Georgia, and the arrangements for customs clearance for each participating country. The Agenda, LoP and Report on the 2nd Planning Con- ference are attached at Annex 13. In continuation of the Planning Conference, the PPRD East 2 visited all the exercise sites together with officials from CPESS/GIES. During the visits, the PPRD East 2 experts made a number of recommendations with the dual aim of making the exercise sites sufficiently challenging for the rescuers and at the same time safe enough, complying with EU safety requirements.

Development of detailed script Close cooperation was established between the exercise planners of CPESS/GIES and the PPRD East 2 Civil Protection KE through e-mails and separate meetings in Chisinau in view of developing a detailed script for the exercise. As starting point, a matrix was established listing each of the participating teams and groups vertically and each of the planned incidents horizontally as a tool to ensure that all teams would be sufficiently engaged during the exercise and to plan for a suitable geographical spread of the teams at all times (Annex 14). Based on this matrix, the CPESS/GIES planners prepared the detailed script and a timeline for the exercise (attached at Annex 15).

Development of budget From the outset, there was an agreement between CPESS/GIES and PPRD East 2 on the division of responsibilities, including financial ones. CPESS/GIES was responsible for the physical preparation of the exercise sites, including the BoO, and for the provision of personnel supporting the exercise. PPRD East 2 was responsible for all costs associated with the participation of teams from the Partner Countries (transport, food, accommodation), for the procurement of visibility items and contracting of NKEs, translators and video services. PPRD East 2 also agreed to cover the costs of consumables at the BoO regard- less of who used them. The preparation of the budget proved more complicated than developing budgets for meetings and workshops, as it involved several items that had not previously been needed, the cost of which could not easily be determined in advance.

Procurement of visibility items In line with normal practice for EU funded exercises, it was decided to provide each participant with a T- shirt and a backpack with the logo of the exercise. It was also decided to produce commemorative plaques to be given to each participating team. PPRD East 2 had calculated that some 500 T-shirts and

Progress Report 6 - 28 February 2018 26 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 backpacks would be needed, but during the event it turned out that the number of support staff widely ex- ceeded the expected number. At that time, it was too late to procure additional T-shirts and backpacks, but the commemorative plaques could be produced immediately and so such plaques were given to sup- porters who could not receive the T-shirt and backpack. • T-shirts T-shirts were produced locally in Moldova. The demand for sizes L and XL was higher than expected resulting in several rescuers having to accept the too large XXL and XXXL sizes. • Backpacks PPRD East 2 chose a company in Denmark as provider of backpacks due to a favourable price and the fact that the same company had provided similar backpacks for previous EU funded exercises. The backpacks were originally produced in Germany, and the printing of the exercise logo was done in Poland. The Programme was originally advised on the possibility to use the diplomatic pouch to de- liver the backpacks to Moldova in due time. Therefore, plans and budget were originally based on this assumption. When this option was no longer available, the Danish company was asked to arrange the transport from Poland to Moldova. The customs procedures at the Moldovan border turned out to be complicated, but after two days’ delay the backpacks were received in the CPESS/GIES ware- house and anyway ahead the start of the exercise. • Safety vests Safety vests in different colours were procured in Belgium and transported to Moldova by the MWH staff. The colour coding was: blue for EXCON, green for team trainers, red for evaluators, and yellow for media (including journalist students). The EUCPT members wore the official EUCPT vests. • Armbands On arrival at the RDC at the BoO, each participant was issued with a locally produced paper armband to be worn throughout the exercise. The purpose was to enable the security at the entrance to the BoO to check that persons entering had the right to be there. • Commemorative plaques The commemorative plaques depicted the exercise logo and a text expressing appreciation for the support for the exercise. These were produced locally and, as mentioned above, could be procured from one day to the next.

Procurement of installations for BoO As mentioned above in relation to the budget, the responsibility for preparing the BoO fell to the CPESS/GIES, while the PPRD East 2 budget funded the consumables. The identification of providers of the services was largely done in cooperation between the CPESS/GIES staff and the PPRD East 2 local coordinator. • Water and sanitation CPESS/GIES installed special tents for showering and hand washing. A number of rented portable toilets were established. • Electricity PPRD East 2 funded the provision of electrical consumables (e.g. cables and wires) which were needed for the BoO. By the start of the exercise, all was functioning, even including “street lamps” at the BoO. • Catering After evaluation of the cost and proposed services of different providers, a catering company was selected and tasked with the complete arrangement of the catering tent (tables, chairs, utensils) and

Progress Report 6 - 28 February 2018 27 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

preparation of food. During the exercise days, lunch boxes were provided for the rescuers going to the field. The quality of the food received universal praise. By the end of the exercise some 3111 meals had been served. • Communications In recognition of the fact that VHF radio communications between the BoO, LEMA, OSOCC and the exercise locations in the field would not be possible due to the lack of repeater stations, and that the use of satellite phones would be prohibitively expensive, it was decided to provide local SIM-cards for key personnel (team leaders, OSOCC liaison officers, team trainers, evaluators, EUCPT, EXCON, and key staff of CPESS/GIES and PPRD East 2). In addition, CPESS/GIES installed local WiFi points at the BoO. The importance of such communications cannot be overstated. • Accommodation CPESS/GIES erected a total of about 40 tents at the BoO. Out of these, nine tents were allocated for accommodation of team members and equipment from Armenia, Azerbaijan, and Georgia, while the teams from Belarus, Czech Republic, Romania, and Ukraine, all arriving by road, brought their own tents. The remaining Moldovan tents were used for the RDC, camp management, meeting rooms, medical services, sanitation, and catering. • Camp management CPESS/GIES provided the overall camp management and ensured the safety and security at the BoO in an exemplary manner.

Booking of hotel rooms Whereas the rescue teams were accommodated in tents at the BoO, hotel rooms were required for all the other international participants, i.e. VIPs, observers, EXCON members, TAST Team, EUCPT members, evaluators, OSOCC Liaison, PPRD East 2 team, MWH staff, and the video team, a total of 78 hotel rooms in four hotels.

Installation of OSOCC and LEMA After inspection of the premises at the Aria Hotel, it was decided to install LEMA and OSOCC in two conference rooms at the hotel. The staff of CPESS/GIES was responsible for the arrangement of the LEMA while the EUCPT, together with the assigned liaison officers and assisted by the TAST team from DEMA, organised the OSOCC room. Both rooms were fully functional at the start of the exercise in the morning of 19 September 2017. For exercise purposes, the TAST Team provided WiFi for the OSOCC although the WiFi at Hotel Aria functioned impeccably.

Development of Observers’ and VIP Programmes Following normal EU exercise procedures, a detailed programme was prepared for the 34 observers and a separate programme for 6 VIPs (see Annex 16). The observers received an exercise briefing upon arrival in the evening of 19 September 2017 and on 20 September 2017 were transported by bus to the “Aroma Factory” exercise site to see HAZMAT operations, and thereafter to the Cojusna site to see USAR operations. Finally, the observers visited the LEMA and OSOCC in Hotel Aria, and then participated in the official closure of the exercise at the BoO. It turned out that no special arrangements were made for the observers at the Aroma Factory. No briefing was given and there was no clear demarcation of the safe vs. unsafe areas. The EXCON then contacted the PPRD East 2 Team Trainers at the Cojusna site and requested them to make appropriate arrangements. This was done in exemplary manner - the observers were guided in two groups through safe cor-

Progress Report 6 - 28 February 2018 28 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 ridors and were briefed on the on-going rescue operations. Briefings were also provided at Aria Hotel by the Head of LEMA (CPESS/GIES officer) and by the EUCPT Team Leader at the OSOCC.

Nomination of EUCPT In accordance with normal procedures, EUCPM Participating States were invited to nominate persons for the EUCPT. The final selection and assignment of Team Leader was done by the EC/DG ECHO. It proved particularly valuable to include a Romanian team member who spoke the language and was familiar with the organisation and procedures in Moldova.

Nomination of Evaluators EUCPM Participating States were also invited to nominate evaluators for the exercise. The final selection was done by PPRD East 2, but that was an easy task since the number of nominations was equal to the planned number of participants.

Nomination of Team Trainers and Safety Advisor The decision was made already before the RTTX that a senior NKE should be assigned to each Partner Country to assist during the RTTX and that this same NKE should be assigned as Team Trainer to the team from that particular Partner Country during the field exercise. The task of the Team Trainer would be to give qualified feed-back after each rescue operation, but not to tell the team how to solve the task, nor to intervene except in case of safety risks. However, since all assisting teams consisted of sub-groups operating at different sites at the same time, it was impossible for the Team Trainers to monitor all the activities. Nevertheless, all assisting teams confirmed that it had been of great importance for them to receive the views of highly experienced experts. It should be noted that all the selected NKEs had previously taught at one or some of the training courses under PPRD East 2. In addition to the Team Trainers, it was also found necessary to engage a senior NKE as Safety Advisor to ensure that safety standards were observed and in line with the standards applied at EUCPM exercises. As mentioned in relation to selection of exercise sites, the Safety Advisor rejected the proposed use of one particular building but otherwise found that safety procedures were observed.

Contracting of interpreters/translators As in a real emergency situation, there is always a need for a large number of translators/interpreters to assist foreign teams in communicating with the local population. In this exercise, most of the assisting teams, and the host country, had Russian as a common language, but translators were needed for the communication between the teams and the Team Trainers, Evaluators, EXCON members, EUCPT members and observers. Two professional interpreters were engaged to assist the observers, while some 20 language students were hired to assist all others. They performed their tasks with great enthusiasm and excellent language skills, and their assistance was found crucial to the accomplishment of the tasks especially for the Team Trainers and the Evaluators.

Arrangements for participation of journalist students A small group of nine journalist students were invited to participate in the exercise for the dual purpose of learning how to function as a journalist in an emergency situation and, at the same time, exposing the rescue team leaders and members to the interviews that will invariably take place at the scene of a disaster. Since the students had no previous experience with a disaster scenario, a workshop was arranged on Sunday 17 September 2017, facilitated by the PPRD East 2 Info & Media NKE together with the leader of the video team. The workshop covered such aspects as the EU Civil Protection Mechanism, the planning

Progress Report 6 - 28 February 2018 29 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 and organisation of the exercise, the expected media activities, a “Code of Conduct” for the media, and the roles of the main actors, in particular LEMA and OSOCC. Several of the students confirmed afterwards that their participation in the exercise had been a profound professional experience. The Workshop Agenda, LoP and Report are attached at Annex 17 together with the “Safety Declaration” and the “Code of Conduct for Journalist Students” which the students received and signed at the Workshop.

Invitations to professional media Invitations were issued also to the professional media both within Moldova (by CPESS/GIES) and interna- tionally (by the EU). While there was no response from international media, the exercise was followed by some 22 Moldovan journalists, and reports were made on 14 TV and 3 radio station as well as on 14 web sites. In addition, ENPI Info Centre reported on the exercise (http://www.euneighbours.eu/en/east/stay- informed/news/rescue-teams-eastern-neighbourhood-gather-moldova-emergency-cooperation), as well as the JRC Disaster Risk Management Knowledge Centre (Annex 18).

Contracting of Video team To document the exercise, PPRD East 2 contracted a professional video team selected on the basis of a competitive price and, particularly, an impressive track record from videos covering EU funded MODEX exercises. The three-person team covered all aspects of the exercise and produced a 6-minute video in English and in Russian (http://pprdeast2.eu/en/2017/eu-moldex-2017-video/, http://pprdeast2.eu/ru/2017/eu-moldex-2017-video/).

Booking of flights for participants from AM, AZ, GE As part of the administrative arrangements, flight bookings were made by the PPRD East 2 for each of the participants from Armenia, Azerbaijan, and Georgia. Fortunately, names and passport copies were provided sufficiently on time to ensure that the flight tickets could be purchased.

Arranging transport of equipment from AM, AZ, GE On 11 April 2017 (5 months before the exercise), the PPRD East 2 team initiated collection of data about composition, weight and size of equipment of AM, AZ and GE rescue teams to be transported by air. Un- fortunately, the provision of correct and complete data from some Partner Countries took much more time than expected. Finally, the data were collected and international logistics companies were contacted and requested to provide quotes for the transport. In the cases of AM and AZ, companies were selected and arrangements were made for the delivery of equipment at the BoO on 17 September 2017. The final stage of the air transport preparation in GE was negatively influenced by the outbreak of forest fires, so the provision of necessary documentation was delayed until it was too late to arrange the air transport. To secure the full participation of the GE rescue team, it was therefore decided to increase the weight allow- ance for each participant from Georgia, so that the equipment could be carried as personal luggage. This accounted for all but two large items of equipment. As a result, the Georgian team had to borrow equipment from the host country or other teams, which, in itself, was a useful addition to the exercise enabling to test teams’ operational interoperability.

Renting vehicles for local transport To provide for local transportation of the team members and equipment from AM, AZ and GE, PPRD East 2 rented three mini-buses and one mini-van per team. PPRD East 2 also rented three mini-buses for the transport of evaluators and EXCON members, and two large buses for the transport of observers, VIPs and media. Additional transport requirements were met by taxies hired locally.

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Arrival of the teams In the evening of Sunday 17 September 2017, the team from Armenia arrived at the airport where they were met by a representative of the Moldovan HNS and transported to the BoO. At the BoO, the team leader met with the Moldovan RDC representative who briefed them on the situation and logistical arrangements. At the RDC, they also were greeted by PPRD East 2 staff, who issued armbands, T-shirts, and backpacks to each participant and requested them all to sign the “Safety Declaration” (same as mentioned above for the journalist students). On the following day, all the remaining teams arrived (Azerbaijan and Georgia by air, the others by road) and were in-processed following the same procedure. By the evening of 18 September 2017, all teams were accommodated at the BoO and ready to start operations.

Implementation of the exercise To start the exercise, a fire fighting team from Moldova was sent to the hospital building in Ialoveni where a fire had broken out. The team reported back to the LEMA that parts of the building had collapsed and that USAR teams were needed to find and extract the victims under the rubble. The request was endorsed by the LEMA and forwarded to the OSOCC, which, in turn, through the liaison officers checked the readiness of the assistance teams and made a recommendation to the LEMA for the selection of USAR teams to be sent to Ialoveni. From then on, all interventions followed the same pattern. Below is an overview of the planned assignment of rescue units to individual tasks. The actual assignment may have changed as a result of decisions taken on the spot by the local incident commanders.

LOCATION and incident type Responders

HOSPITAL IALOVENI

Fire MD fire units and medical services

Rope rescue AM and GE rope rescue units

Rescue in elevator shaft AZ and UA USAR teams

Rescue in well and ventilation canal BY, UA, MD USAR teams and dogs

Rescue of victims under debris AZ and GE USAR + MD dog team

Securing access in stairway AM and GE 1st USAR teams

More rescue in elevator shaft AM and GE 2nd USAR teams

Search and rescue in tunnel AM and GE 3rd USAR teams

Search and rescue in basement AZ and GE USAR teams

Evacuation from basement UA USAR team

Search and rescue in massive debris 2 AZ, 2 BY, and 2 UA teams

Chemical incident, evaluation 1 AM HAZMAT Team

Chemical incident, rescue, decontamination, stop- HAZMAT teams from AM and UA, fire fighters from

Progress Report 6 - 28 February 2018 31 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 ping leakage MD

COJUSNA VILLAGE

Making safe access areas MD fire fighters and medical teams

General search with technical equipment (com- AZ 2nd USAR team bined with following)

General search with dogs UA USAR Team

Rescue of victims trapped under debris, several lo- USAR Teams from GE, BY, cations

Search with rescue dogs MD and UA rescue dog teams

Rope rescue from electrical pylon AM and UA rope rescue teams

Chemical leakage, rescue, decontamination and BY and RO HAZMAT teams stopping leak

GHIDIGHICI LAKE, floods

Rescue of people trapped on rooftops and search Flood rescue teams from AZ, UA, and MD for victims under water

Making dams and heavy pumping Flood rescue teams from UA and MD

AROMA FACTORY, CHISINAU

CBRN Evaluation, rescue of victims, decontamina- HAZMAT Teams from AM, AZ, BY, UA, CZ, RO, tion, stopping leaks and MD

DURLESTI CITY, Car accident, CBRN

CBRN evaluation, evacuation of victims HAZMAT Teams from AZ and CZ

Decontamination and first aid HAZMAT Teams from CZ and MD

The listing above does not give the real impression of the magnitude of the interventions. As an example, at the Aroma factory the scenario had several leaks of dangerous substances in different places and a number of victims lying on the ground. The HAZMAT teams from seven countries had to agree on a division of tasks: rescue of injured persons, identification of the substances, demarcation of the dangerous area, decontamination and first aid to the victims, decontamination of the rescue personnel, and closing the leakages to avoid further danger. All of this was taking place at the same time as the 38 observers and 6 VIPs were inspecting the activities. Simultaneously, the 9 journalist students were conducting interviews with the team leaders. The video crew was filming, and interpreters and translators were assisting in communications between the rescue team leaders and the evaluators and team trainers.

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At the Ghidighici Lake, where a flood scenario was prepared, some persons had to be rescued from rooftops of flooded houses, bodies of drowned persons had to be found and evacuated, the “black box” of a crashed helicopter had to be found by divers, while other rescue teams were establishing barriers and conducting heavy duty pumping to reduce the flooding. The USAR operations included search for victims under the rubble by use of electronic listening devices and specially trained dogs, some victims had to be evacuated from rooftops by being lowered down with ropes while attached to stretchers (“rope rescue”), others had to be extracted from the ruins by the rescuers penetrating and removing huge blocks of concrete, while some were trapped in an elevator shaft and had to be lifted up. As a basic principle, each activity had to be undertaken by at least two teams from different countries working together. It was the task of the local area commander (an officer of CPESS/GIES) to give detailed instructions to the teams and oversee the totality of operations at each site. As mentioned in relation to the development of the script, the EXCON had decided in advance which teams should be assigned to which tasks, so the OSOCC in fact had no free play. The value of free play must be weighed against the risk of unbalanced employment of the teams. In this exercise, the full employment of the teams was considered more important than the free play for the OSOCC. Although it was planned to continue rescue operations at Ialoveni until after dark (21:00) in the evening of 19 September 2017, the EXCON was informed that the rescue teams were not prepared to continue working, and it was decided to close the exercise for the day at about 17:00. Subsequently, one team expressed regret that night operations had not been included.

Total number of involved personnel

Organisation Number Subtotal

Rescue Teams from assisting countries • Armenia 24 • Azerbaijan 24 • Belarus 15 • Georgia 24 • Ukraine 24 • Czech Republic 15 • Denmark 5 • Romania 20 151

Personnel from Moldova • CPESS/GEIS staff of Ministry of Internal Affairs (MIA) 282 • Department of Carabineer Troops of MIA 180 • General Inspectorate of Police of MIA 30 • General Inspectorate of Border Police of MIA 20 • Medical Service of MIA 8

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• Operational Management and Inspection Service of MIA 2 • Customs Service of Ministry of Economy and Infrastructure 10 • Ministry of Health, Labour and Social Protection 10 • Ministry of Defence 2 • National Agency of Food Safety 2 • Other Institutions 14 560

Other Attendees • Observers (including Chisinau-based, not requiring hotel rooms) 34 • VIPs 8 • Journalist students 9 • EUCPT members 5 • Evaluators 5 • Team Trainers 6 • Safety Advisor 1 • Interpreters 20 • Video Team 3 • MWH 4 • PPRD East 2 5 100

GRAND TOTAL 811

Closing Ceremony At the end of the exercise, in the afternoon of 20 September 2017, a closing ceremony was organised by CPESS/GIES. Addresses were made by Mr Mihail Harabagiu, Head of CPESS/GIES, and H.E. Mr Peter Michalko, EU Ambassador to Moldova. In his speech, Mr Michalko mentioned i.a. that “EU MOLDEX 2017 and the interest and success it has yielded show once more that the cooperation that exists between the European Union and its Eastern Partnership Countries can be efficient and concrete. At the same time, it is a demonstration that in time of need, when a crisis situation emerges, countries that one may not always see eye-to-eye can come together to save human lives in a genuine spirit of solidarity. We, as the European Union and with our Member States, we are proud to stimulate, facilitate and take part in such efforts. These are EU values at work and what we have witnessed here, gives hope for further fruitful cooperation in the region later on.” The full text of the Ambassador’s closing statement is attached at Annex 19.

Conduct of Workshop on 21 September 2017

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On 21 September 2017, a workshop was conducted to transfer technical knowledge and experience and to obtain an immediate feedback from the exercise participants. The workshop was attended by a total of 88 persons including the team leaders, OSOCC liaison officers, exercise planners, and Lessons-Learnt Focal Points from each of the Partner Country, and by the Team Trainers, Evaluators, EUCPT members, EU representatives, and observers from 14 EUCPM Participating States and the United States, in addition to the involved CPESS/GIES planners and PPRD East 2 experts. While there was a general expression of satisfaction with the way the exercise was planned and execut- ed, some participants felt that the incidents had been too well prepared leaving little room for the rescuers to evaluate and prioritise their interventions. Some teams regretted the cancellation of the night-time interventions. The HNS provided by Moldova was highly praised, but several observers noted that the need remains for all countries to formalise principles and procedures in order to expedite customs and border crossing formalities not only in case of emergencies, but also for exercise purposes. The Agenda for the Workshop, the list of participants, and a summary of the proceedings are attached at Annex 20.

The comprehensive EU MOLDEX 2017 report will be available in the next reporting period, after the Les- sons Learned Conference scheduled for 07-08 February 2018.

3.3. ACTIVITY AREA C Activity C.1 Further development of ERRA During the reporting period preparatory activities related to Activity A.2 and Activity C.2 have been undertaken within the Activity C.1. . Task C.1.1 Further improvement of ERRA As remarked in the previous progress report, the EC communicated to the Programme its decision to postpone the upgrade of ERRA to a next phase of the PPRD East Programme, as the long-term sustainability of ERRA should be first insured before EU funds are committed for this upgrade. In addition, the Programme was also informed that activities on ERRA till the end of the Programme should be limited to keeping the application running in the 6 Partner Countries (more details in Chapter 5). After this decision, the PPRD East 2 experts elaborated the ERRA IT NKE ToR to guarantee the maintenance of ERRA. At the time of writing this report, the recruiting process is underway, with an aim to begin the maintenance missions at the beginning of 2018. During the reporting period the Programme provided continuous support to Partner Countries and focused on setting-up a reference set of data list for the further development of DRA at national level. This key DRA dataset will be proposed to the Partner Countries with the aim to improve the content of the present ERRA repository, as well as to assist in homogenising the information layers at the regional level. In addition, it can/should be also used by Partner Countries as a benchmark for identification of potential information gaps and avenues for future investment in information production. This intention has been shared and presented in the last round of NAG/CAG meetings, and unilaterally endorsed by Partner Countries. In addition, during writing this report, the Project Proposal “Atlas Extender AtEx” has been received from the Institute of Geography of the National Academy of Science of Ukraine (available in Annex 21). The PPRD East 2 team analysed the document received and concluded that the document analyses issues related to ERRA (including the ones proposed for the upgrade) and proposes an expansion of the ERRA system based on the technology used for the “Atlas” (the Atlas Solutions Framework (AtlasSF), tested in the project "Atlas of natural, technogenic, social hazards and risks of emergencies in Ukraine" (abbrevia- tion - Atlas of Emergency Situations of Ukraine or AtlasES) carried out in 2010-2016 in the Institute of

Progress Report 6 - 28 February 2018 35 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

Geography of the National Academy of Sciences of Ukraine). The proposed extension is essentially a dashboard that could complement the ERRA system in the future, and could offer some good possibilities of personalisation and profiling. In principle, the proposed is perceived as a good additional (but not alternative) to ERRA. As for the IT compatibility with the existing ERRA system, it would be analysed once the ERRA IT NKE is on board.

. Task C.1.2 Interoperability of ERRA [or using ERRA to visualise results of Early Warning Sys- tems, as requested by Azerbaijan] o Subtask C.1.2.2 Enhancement of ERRA interoperability Specific modalities to enhance the interoperability of ERRA have been developed and included in the ERRA IT NKE ToR. Specifically, the installation of ERRA will be tested for interoperability with EFAS - European Flood Awareness System, EFFIS - European Forest Fire Information System; GDACS, UNISDR - Global Assessment Report, and INFORM platform from JRC. In the case of EFAS, a formal agreement has to be reached with the National Hydro-Meteorological Ser- vices to receive EFAS data and redistribute it to interested institutions accessing ERRA. The PPRD East 2 has proposed to closely support Partner Countries on this path by coordinating with the EU technical counterparts and clarifying critical points if necessary. No request for facilitation has been expressed by the Partner Countries. As described in the previous progress reports and with regards to the Copernicus EMS rapid mapping, the PPRD East 2 team remained available to support the key beneficiaries by identifying the most effective procedure to trigger the service through EU Delegations (since they are the only authorised users of the Copernicus service in the Partner Countries) and to visualize the results in ERRA. In case the Coper- nicus Risk & Recovery Service will be of an interest to Partner Countries, the assistance should not only address the facilitation of the formal process, but also the preparation of the technical requests needed to be delivered to the Copernicus team to finalise the ToR for the service implementation. All these activities have been included in the ERRA IT NKE ToR as well.

Activity C.2 Improving national disaster loss data collection and processing . Task C.2.3 Support for the implementation of a system for collection of Disaster Loss Data (DLD) o Subtask C.2.3.1 Legal and institutional development of DLD system Armenia: new information and documentation have been received by MES on the inter-institutional national WG, specifically the Republican Commission Assessing the damages caused to Natural and Legal person due to Emergency was established in 2012 but was inactive since then. In March 2017, a new consultative session of the Commission was carried out and the following are the main conclusions: − Prepare a draft RA Government Decree on Making Amendments to the RA Government Decree № 325-A dated April 10, 2012 (which currently regulates DLD system in Armenia) − Apply to the international donors (the World Bank) for assistance in developing a loss estimation methodology. − Development and implementation of a damage assessment methodology for different economic sector. − Development of a standard format for collecting and recording of damage data by the Commis- sion. Furthermore, the approved action plan for DRR strategy, envisages - action 2.1.2 of the plan- the establishment of national database of disaster losses. Given the new information received, PPRD East 2 suggested to plan a new consultative session of the Republican Commission with the objective of refining and endorsing the DLD Action Plan proposed by the

Progress Report 6 - 28 February 2018 36 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

PPRD East 2 that should target the amendment of DLD legislation. Initially proposed DLD Action Plan has been updated and submitted to MES (Annex 22). As agreed at the 4th NAG meeting held on 09 No- vember 2017, MES should have sent an update on DLD activities to be implemented within the Pro- gramme by 20 November 2017. No update has been received yet, despite reminders sent by the Pro- gramme. Georgia: The institutional framework of Disaster Risk Management in Georgia was recently and radically changed. It was announced that EMA and SSCMC should be merged into one single entity called Emer- gency Management Centre with the former Minister of Internal Affairs as Director. At the time of writing this report, the new PPRD East 2 interlocutors and more specifically the DLD Focal Point has not been appointed yet4. Similarly, and as kindly requested at the 4th CAG meeting on 30 November 2017, the PPRD East 2 is keen to learn of the results achieved by the UNDP DLD Project, in order to build synergies and avoid any potential duplication or overlapping. The table below summarizes the status of the implementation of the DLD Action Plan as per the last information received at the beginning of October.

Action Status

Comparison of the classification of emergencies used in Georgia and Completed (in Georgian) the Hazard Classification according to JRC DLD Guidance (2015), INSPIRE and SEVESO Directives; Elaboration of National Classification of Emergencies (aggregated and On-going operational levels);

Comparison of loss data currently collected in Georgia and the JRC Comparison with JRC DLD DLD Guidance (2015), as well as Sendai Framework; (indicators and guidance is completed sub-indicators) Comparison with Sendai Indica- tors will be completed once the indicators are officially adopted Elaboration of National Loss Indicators based on JRC DLD Guidance On-going (2015) as well as the Sendai indicators (Events registered in database, Indicators for DLD accounting, Thresholds for Disaster Loss Da- ta)

Moldova: The comparison of the classification of emergencies and associated losses that is adopted in Moldova and indicators of JRC DLD Guidance (2015) and Sendai targets has been completed and sum- marised in Annex 23. The main conclusions are: • the hazards classification used in Moldova is consistent with INSPIRE classification excluding tsunami, volcanic events and underground fires that are not relevant for Moldova, • the Disaster Loss Indicators of Republic of Moldova are generally compliant with Physical and Economic loss indicators of JRC DLD Guidance 2015; however, further disaggregation of the economic loss indicators is recommended, which should be based on national classification of economic sectors. Moreover, the indicator on Missing Person should be added.

4 As stated in the Chapter 1.4 General Management, only new SC member and NPC are appointed. The Programme is looking forward toe receive the information on the appointment of new/confirmation of old national Focal Points, including the one for DLD.

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• the Indicators of Moldova are generally in line with the minimum requirements of Sendai targets. Missing persons should be added as part of the Human loss indicators, and destroyed dwellings and disrupted or destroyed livelihoods as well. At the time of writing this report, the DLD Working Group has taken the Operational Decision to amend the Decree of the Chief of CPESS no.139 of 04 September 2012 on the statistical record of emergency situations and their consequences in the Republic of Moldova and its adaptation according to the JRC - DLD Guidance and the Sendai Framework for completing the indicators with the number of people affect- ed by the situations exceptions to the missing persons indicator and the inclusion of indicators for gener- ating damage per sector in all economic sectors. The table below summarize the status of activities.

Action Status

Comparison of the classification of emergencies and associated loss- Finalized es adopted in Moldova and the JRC DLD Guidance (2015); comparative analysis of loss data currently collected in Moldova and the JRC DLD Guidance (2015) and Sendai targets Definition of set of National Loss indicators based on JRC DLD Guid- On-going ance (2015) as well as the Sendai indicators (Events registered in database, Indicators for DLD accounting, Thresholds for DLD)

Ukraine: the 2nd meeting of the national inter-institutional DLD WG was held on 21 June 2017. The Com- parison of the classification of emergencies and associated losses of Ukraine with JRC-DLD Guidance (2015) and Sendai targets has been finalized and recommendations from PPRD East 2 were provided (Annex 24). The main conclusions of the comparison are: • The classification of natural emergencies of Ukraine is consistent with INSPIRE Natural Hazard Event Classification recommended by JRC DLD Guidance (2015). If relevant for Ukraine, the per- il Lightning is recommended to be added in classification among emergency situations of meteorological category. • Most of disaster loss indicators that are recommended by JRC-DLD (2015) guidance and required by Sendai Framework are included into the current regulation of Ukraine. However, PPRD East 2 recommended to increase disaggregation (more details) of data on Physical damages by including additional indicators for the building sector such as house damage and destroyed, edu- cational facilities and critical infrastructures. The existing UA national classification of buildings could be used by SES for the purpose of improving data disaggregation. • Moreover, it has been recommended to further disaggregate the collection of economic losses by different economic sector - the National Classification of economic sectors subdivision is suggested to be adopted for this purpose.

The table below summarizes the status of the on-going activities.

Action Status

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Comparison of the classification of emergencies and associated dam- Finalized age and losses introduced in Ukraine and the classification included in the JRC-DLD Guidance (2015); comparative analysis of the damage and loss data available in Ukraine, and the data envisaged in the JRC- DLD Guidance (2015) Definition of a set of national damage and loss indicators on the basis On-going of the JRC-DLD Guidance (2015), as well as the indicators included in the Sendai Framework (events registered in the database; the criteria for recording the disaster damage and loss data; thresholds of the disaster damage and loss data)

As reported in the Progress Report #2, legal and institutional development of DLD system has not been selected as a priority by Azerbaijan and Belarus.

o Subtask C.2.3.2 Improving data accessibility and comparability at national, regional and European level PPRD East 2 is in direct contact with the European Working Group on DLD coordinated by the JRC. PPRD East 2 will continue to promote the presentation of Partner Countries achievements in the development of DLD national system to the Working Group.

3.4. ACTIVITY AREA D Activity D.1 Review and Further development and implementation of the Communication Strategy . Task D.1.1 Revision and update of the PPRD East Communication Strategy The main focus continued to be on drafting National Communication Strategies (NSC) for Raising Aware- ness about Disasters (RAD) in those Partner Countries where the national inter-ministerial WGs were established and are active. The PPRD East 2 team met the newly appointed Minister of Emergency Situations of Armenia Mr Davit Tonoyan and the newly appointed National Focal Point for RAD Ms Narine Gndoyan on 09 August 2017. RAD was confirmed as one of the Minister’s priorities within the PPRD East 2. Following this meeting, the MES RAD WG developed the first initial draft of the NCS, and shared it with the PPRD East 2 for comments. In addition to the comments provided, the Programme also developed and provided to MES a specific Framework to support the drafting of the NCS, with particular intention to support MES to identify which other national stakeholders should be involved in the NCS drafting process, and what roles and responsibilities they should have while drafting and implementing NCS. As the MES RAD WG learnt from the MES legal experts that development of any national level strategy needs to be initiated through a Concept Note which needs to contain a specific research on the purpose and scope of such a strategy, its impact, etc., MES decided that the provisions of the "National Strategy for Crisis Communication and Public Awareness in Emergency Situations" will be involved in the DRM National Strategy, and that public “Awareness and Information Policy” will be developed. The PPRD East 2 is yet to receive more precise information on what these two new documents should include. After the inaugural meeting of the RAD WG in Belarus held on 14 March 2017 in which the initial draft of the National Communication Strategy prepared by the MES, and guidance/recommendations for the next steps of the Strategy development were discussed, the draft of the NCS was shared with the concerned Ministries. The Ministry of Education provided a number of comments that imply a complete rewriting of the prepared NCS. After this step, despite repeated Programme’s interventions, no progress can be re-

Progress Report 6 - 28 February 2018 39 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 ported. The situation and ways ahead were discussed at the 4th NAG meeting on 23 November 2017 and it was agreed to convene another meeting of the national RAD WG with the presence of Ministry of Edu- cation, Ministry of Health, NGOs, Red Cross of Belarus, etc. to analyse and agree on the next step. This meeting is due to take place before the end of March 2018. As confirmed during a special meeting between the RAD NFP and PPRD East 2 on 01 November 2017, the process of drafting of the NCS in Moldova has been slowed down by the lack of interest and motiva- tion of national DRM stakeholders other than GIES/CPESS, by the fact the GIES/CPESS staff was deeply involved in the preparation of EU MOLDEX 2017, and by on-going internal reforms. In consultation with the Programme and as agreed at the 4th NAG meeting on 28 November 2017, the GIES/CPESS should have provided the action plan for development of the NCS till 08 December 2017. However, despite interventions from the Programme, the action plan was not delivered. In Ukraine, after a long period of very limited progress on that front, a new NFP for RAD in Ukraine – Ms Inna Gurinenko - was appointed on 10 October 2017. The Programme organised a meeting with the new NFP on 31 October 2017 to clarify the current situation and to agree on future steps. Before the meeting, Ms Gurinenko provided an initial draft of National Communication Strategy. After its thorough analysis by the PPRD East 2 experts, it was concluded that the draft is not up the expected level for a national communication strategy but is more a service level communication strategy – not a comprehensive document involving and creating the ownership of all national stakeholders relevant for raising awareness about disasters (Governmental institutions like SES and the Ministry of Education and Science, NGOs like Ukrainian Red Cross Society, media, etc.) but much more as an internal SES document (with no authority to be implemented by other stakeholders, governmental or non-governmental). This different understand- ing of the role and scope of the communication strategy was also discussed at the 4th NAG meeting and it was concluded to respect the original agreement of 2015 - to develop national level Communication Strategy and to re-establish the RAD WG in order to launch a proper drafting process. Consequently, the NPC informed the Programme that the SES needs to discuss internally how to approach this task, and to confirm by 08 December 2017 whether the development of the NCS will remain priority for Ukraine or not. In mid-December 2017, the NPC informed the Programme that a new NFP for RAD was nominated, and that Ukraine will continue the development of the NCS.

. Task D.1.5 Continuation of initiated work with journalists o Subtask D.1.5.2 Further development of the PPRD East 2 Journalist Network Due to the lack of interest from journalists who participated in the Regional Workshop on Cooperation with Journalists and Communication Experts to participate in the Regional TTX (as the introduction and the integral part of the EU MOLDEX 2017), the Programme decided to invite a group of journalist students from Moldova (10 persons) to participate at the EU MOLDEX 2017 and play the role of national and international media, guided and supported by the Info & Media NKE. Before the exercise, this group received a specialised 1-day training focused, inter alia, on: - familiarisation with PPRD East 2 Programme and EU MOLDEX 2107; - provision of the necessary information about EU CP Mechanism, other international humanitarian actors and their roles in international disaster response operations; - necessary exercise operational information: exercise scenario, who is doing what,and safety and security rules; - the key role of media in disaster situations, as partner of the Civil Protection authorities to disseminate only reliable and verified information, thus contributing to fight sentiments of panic among the population. The journalist students took very active part in both the training and in the exercise and contributed to increase the realism of the exercise. The Workshop Agenda and Report are attached at Annex 17 together

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Activity D.2 Collaboration with EU Delegations and coordination with other DRM initiatives in Partner Countries . Task D.2.1 Synergies with other DRM initiatives During this reporting period, the Programme continued cooperation with the EU-funded APENA Project in Ukraine and the IPA DRAM Project, and with the GEF financed Programme on “Enabling trans-boundary cooperation and integrated water resources management in the Dniester River Basin”. In addition, contacts are maintained with the “Strengthening coordinated response in Armenia and Georgia through improved Red Cross organisational emergency preparedness (EmPrep)” Project and, to the lesser extent, with the UNDP DLD Project in Georgia. In addition, PPRD East 2 participated at the EUCPM Early Warning Systems (EWS) expert working group meeting on 11 December 2017 at the JRC in Ispra, Italy. The objectives were to discuss the latest development of the European and Global detection and alert systems and possible improvements; to identify potential step forward and to share information, best practices and lessons learnt on measures taken at national level on the so called "last mile" of an Early warning System (i.e. Education, raising awareness and alert system). Meeting agenda is available in Annex 25, whereas the meeting report will be made available once approved by EU/DG ECHO. As reported earlier, PPRD East 2 continued to facilitate the Partner Countries’ participation in the DG ECHO Exchange of Experts (EoE) Programme. Also, we continued inviting representatives of UN agencies and national Red Cross/Red Crescent societies to Programme’s events.

. Task D.2.2 Coordination with EU Delegations (EUDs) During the 6th reporting period, the PPRD East 2 team continued to systematically inform well in advance all EUDs about Programme’s events organised in their country. EUDs were of course systematically invited and we, as always, offered to meet bilaterally. EUDs were present at our events in Armenia, Belarus, Georgia, Moldova and Ukraine. In addition, EUDs in Moldova and Ukraine, as well as DG NEAR, were informed when the Programme asked the feedback on the draft Protocol on Flood Risk Management in the Dniester River Basin from the Ministry of Environment of Moldova and the Ministry of Ecology and Natural Resource of Ukraine. Similar- ly, DG NEAR and DG ECHO were duly informed about the progress of the Programme implementation in Azerbaijan and subsequently asked for assistance. In regard to the EUD in Moldova, the EU Ambassador H.E. Mr Peter Michalko participated at the EU MOLDEX 2017 closing ceremony. DG ECHO Head of Unit, Ms Julia Stewart-David, together with Ms Eri- ka Conti from DG ECHO and Mr Jean-François Moret from DG NEAR participated in the EU MOLDEX 2017.

3.5. ACTIVITY AREA E Activity E.1 Fostering volunteerism in DRM . Task E.1.1 Improving National Volunteer Systems o Subtask E.1.1.3.1 Regional Joint Activities Regional level activities of PPRD East 2 were completed during the previous reporting period with the Regional Workshop on Civil Protection Volunteerism on 30-31 May 2017 in Minsk, Belarus and with the development of the “Assessment tool for comparative analysis of civil protection volunteerism” and

Progress Report 6 - 28 February 2018 41 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 the template of “Application for Registration with Central Registry of Civil Protection Volunteer Organisa- tions”. o Subtask E.1.1.3.2 Azerbaijan, Belarus, Moldova and Ukraine national activities CPV in Belarus: The new concept of fire-fighting volunteer organisations was introduced in the draft Law amending the existing “Law on Fire Safety”. Since the initial draft Law had been returned by the Parlia- ment with additional comments, the adoption process had to be repeated and it was re-submitted for adoption on 15 December 2017. Adoption is now expected in early 2018. Consequently, during the 4th NAG meeting, it was agreed to convene 2nd meeting of the CPV WG of Belarus after the adoption of the Law, i.e. during the 1st quarter of 2018 with the aim to follow-up on the implementation of the Law and to discuss the development of the general Law on volunteerism. CPV in Moldova: Like in the Activity area D, the development of the draft Regulation for CPV was slowed down due to the involvement of the GIES/CPESS staff in the preparation of EU MOLDEX 2017 and due to the on-going internal reform. However, during meeting of the CPV NFP and PPRD East 2 on 01 No- vember 2017 it was agreed to continue working on the draft of the “Regulation on the organization and functioning of volunteer activities within the Civil Protection and Emergency Situations Service”, which was commented by the PPRD East 2. Subsequently, during the 4th NAG meeting it was agreed to, in parallel with the work on the Regulation, to re-launch work of the inter-agency CPV WG and to organise its meeting in the 1st quarter of 2018. CPV in Ukraine: The PPRD East 2 didn’t manage to establish, through the NPC, a close working rela- tionship with the WG created as a part of the on-going decentralization and reconstruction process of the national CP system and which is in charge for development of the CPV system in Ukraine, as it was initially planned. As clarified during the 4th NAG meeting on 21 November 2017, the legal introduction of CPV in Ukraine could be done only through an amendment to the existing CP Code of Ukraine, rather than through a stand-alone Law on CPV. While the MoI is still waiting comments from all line Ministries on this proposed amendment, the draft was also shared with the Programme. PPRD East 2 provided its comments and recommendations, pointing out elements that can be added to the draft amendment, such as: 1) a national/regional registry/database of volunteers and volunteering associations, organizations and groups, 2) introduction of awareness raising activities/campaigns conducted by volunteers and 3) volunteers supporting emergency planning procedures. Even though Armenia did not select CPV as a priority activity to be addressed within the Programme, positive progress in CPV was achieved in this country during the reporting period. A draft Law for General Volunteerism was developed under the auspices of the Ministry of Social Affairs. This draft was shared with the Programme and comments/recommendations were provided. The same process was repeated with a draft of Sub-law on CPV developed by the MES, so the Programme experts could provide their recommendations on this draft as well. At the 4th NAG meeting, it was agreed that MES will summarise how else the Programme could support Armenia in its CPV efforts; particular assistance might be needed to identify the most suitable CPV model for the country.

Activity E.2 Ensuring Project Visibility . Task E.2.1 Develop and implement Visibility Plan o Subtask E.2.1.2 Implement Visibility plan During the reporting period, the Programme web portal continued posting on all planned and conducted activities, documents developed either by the Programme or by other relevant institutions. The Pro- gramme’s mailing list has now reached 1095 subscribers with confirmed (active) status, compared to 699 six months ago. This again proves the growing interest for our activities in the Partner Countries within the EU, amongst EU institutions and globally as well. Below are some key statistics showing a very positive and constant trend in terms of numbers of PPRD East 2 website visits:

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Figure 1: Programme’s website statistics since June 2017

The PPRD East 2 Facebook page continued to be regularly updated and provided almost real-time information on the Programme's and Partner Countries activities and events as well as relevant ECHO Daily Flashes, ECHO Daily Maps and updates on EU Humanitarian Aid & CP issued by the ERCC. During the reporting period a fourth PPRD East 2 Newsletter was prepared, focusing on the EU MOLDEX 2017. We have decided to present the impressions from different perspectives – from rescuers, organis- ers, journalist students, observers, EUCPT members. Newsletter #4 in English and Russian is available at http://pprdeast2.eu/wp-content/uploads/2017/11/PPRD-East-2-Newsletter-4-EN.pdf, http://pprdeast2.eu/wp-content/uploads/2017/11/PPRD-East-2-Newsletter-4-RU.pdf. As already mentioned, the EU MOLDEX 2017 video in English and Russian is available at http://pprdeast2.eu/en/2017/eu-moldex-2017-video/, http://pprdeast2.eu/ru/2017/eu-moldex-2017-video/. Additional video material from the exercise is available at the PPRD East 2 YouTube channel https://www.youtube.com/channel/UCzO15aDNrt5ad-c6OEGZgMw/playlists .

Activity E.3 Programme Management . Task E.3.1 National Advisory Groups meetings The fourth round of NAG/CAG meetings in Partner Countries was conducted as follows: . 09 November 2017 Armenia . 21 November 2017 Ukraine . 23 November 2017 Belarus . 28 November 2017 Moldova . 30 November 2017 Georgia.

The EU has decided to organise the 4th NAG meeting in Azerbaijan only after this country will have an- swered EU letters on PPRD East support and recommendations. This position was shared with the Azeri SC member and NPC in end September in the margins of the EU MOLDEX 2017. The NAG/CAG meetings were excellent opportunities to reinforce contacts with JRC, DG ECHO, DG NEAR and EUD and to foster direct cooperation with key national DRM actors, as well as debate on- going and future TA opportunities at national and regional levels. Draft reports of the 4th round of NAG/CAG meetings, draft agendas and LoPs are available in Annex 26.

. Task E.3.4 Programme Reporting EU approved the Progress Report #5 on 04 October 2017.

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During the reporting period an external financial audit of the Programme was conducted. The first feedback received indicates that financial procedures applied within the Programme, such as for development and approval of the IE budget for various events organised within the Programme, are of the highest professional standards.

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4. COUNTRY UPDATES DURING THE REPORTING PERIOD

The purpose of this section is to complement countries’ background information presented in previous reports (Inception report and progress reports #1, #2, #3, #4 and #5) and provide an update on substantial changes and key activities/events relevant to the CP, DRM and the PPRD East 2 Programme that have occurred during the reporting period in Partner Countries. The update provided below has been compiled on the basis of open-source information collected by the Programme.

4.1. ARMENIA In the period June-December 2017, Minister of Emergency Situations of the Republic of Armenia Mr Davit Tonoyan met numerous foreign dignitaries and discussed the opportunities to maintain and enhance bilateral and multilateral cooperation in CP and DRR within the framework of the current and future programmes: • Ambassadors - Mr Tian Erlong from China, Mr Jonathan Lacôte from France, Mr Matthias Kiesler from Germany, Mr Giovanni Ricciulli from Italy, Mr Seyed Kazem Sadjadi from Iran, Mr Erikas Petrikas from of Lithuania, and Mr Richard Mills from USA; • Minister of Emergency Situations of the Republic of Belarus Mr Vladimir Vashchenko, Mr Khalil Ra- hati Ghouchani from the Ministry of Interior of Iran, and Mr Oleg Bazhenov from EMERCOM; • National organisations - Professor Wolfgang Schmidt from German RC, Mr Seyed Amir Mohsen Ziaee from Iranian RC, Mr Leonardo Carmenati from Italian RC, Mr Fushimi Katsutoshi from JICA, Major-General Lee Tafanelli from Kansas State National Guard, Mr Vartan Karapetian Mayor of Glendale and Mr Greg Fish from the Glendale Fire Department, all from USA; • International organisations - Mr Jonathan Shaw from the Asia and Pacific Ocean Regional Resource Centre, Mr Osamu Mghuno from the Asian Institute of Technology, Mr Valery Semerikov from CSTO, Mr Jacobo Lombardi from DG ECHO, Mr Vladimir Kuvshinov from ICDO, Mr James Appathurai from NATO, Mr Jo Scheuer from UNDP, Ms Tanja Radocaj from UNICEF, Ms Paola Albrito from UNISDR, Mr Marcel Vaessen from UNOCHA, and Mr Tafadzwa Dube from the World Bank.

On 28 August 2017 fire erupted in the "Nairit" chemical plant, the Soviet era factory not functioning for quite some time. MES mobilized more than 100 fire-fighters to neutralize the fire. Minister of Emergency Situations requested via Ministry of Foreign Affaires support from UN OCHA in investigating the situation and for recommending risk prevention/mitigation measures. EUCPM and Switzerland responded to the call - a team of three experts was deployed on 11 - 23 September 2017. The team was composed of Wil- liam Cruz-Morey, CBRN Incident Responder from France, and Ms Melviana Heden, Waste and Chemi- cals Management Expert from Sweden, deployed through EUCPM, and Laurent Nicole, Chemical Safety Expert from Switzerland, deployed through the Swiss Agency for Development and Cooperation (SDC). Findings of the mission were reported on the debriefing session held on 22 September 2017. It is expected that the Government of Armenia will ensure the follow-up implementing short-term solutions, and measures for more strategic long-term approach based on the findings and recommendations provided in the mission report. It is also presumed that Nairit based solutions may serve as an opportunity for a wider practical approach towards the issue of hazardous waste management in Armenia. On 06 June 2017, during his working visit to Moscow, Russia, the Minister of Emergency Situations Mr Davit Tonoyan and the Minister of Emergency Situations of the Russian Federation Mr Vladimir Puchkov signed a Memorandum on Active Cooperation between the two Ministries. Joint DRM/CP projects are expected to be developed and implemented within the framework of this Memorandum.

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On 16 June 2017 MES conducted special demonstrative tactical training exercises in Tsakhkadzor, on the topic “Evacuation of people in the event of a failure of the ropeway in the city of Tsaghkadzor, Kotayk region”. The ropeway/cableway in Tsaghkadzor has been operating since 1967, and it was totally recon- structed in 2004. On 28 June 2017, a trilateral agreement on "Cooperation Program for 2017-2018 of building capacity of the rescue service in the field of civil protection in Tavush region of Armenia” was signed between MES, the Armenian RC and ICRC Delegation in Armenia. On 18 - 28 July 2017 training courses addressing the provision of first aid, life support and work with hazardous materials were held by the Kansas National Guard and the experts of the 6th Battalion of the United Kingdom. At the end of summer a grant Agreement for the “Project for Improvement of Fire Fighting Equipment” was signed between the Government of the Republic of Armenia and JICA for an amount of USD14 M. The First International Exhibition of High Security Technologies "Arm-Security" was held by MES on 02- 04 September 2017 under the motto "Safe Armenia". On 06-08 September 2017 the US Embassy Office of Defence Cooperation and the US Army Corps of Engineers held a workshop on Disaster Geographic Information Systems. MES representatives participated at the international training course “Organization of Psychological Ser- vice” organised by the Armenian-Russian Humanitarian Response Centre on 17-22 September 2017 in Moscow, Russia. MES rescuers participated at the 17th NATO International Field Drill organised by EADRCC in Tuzla, Bosnia and Herzegovina on 24-30 September 2017. The exercise aimed at improving the skills of international rescue teams responding to major disasters and strengthening mutual cooperation. On 09 October 2017 MES participated in the military exercise on “Preparation and implementation of a joint operation on localization of the military conflict in the Caucasus Region of Collective Security” launched organised by Armenia and Russia within the framework of CSTO cooperation. On 11 October 2017, ahead of the International DRR Day, a three-day International Conference on “Re- silience Building for Sustainable Development” was organised by MES, UNDP and ARNAP. As part of the Conference, exercise with the objective to train INSARAG criteria was conducted with the participation of more than 100 students of the MES Crisis Management State Academy. On 13 October 2017, on the occasion of the International DRR Day, the Standing Committee on Defence and Security of the National Assembly organized parliamentary hearings on “Development of National Capacity in the Field of Disaster Risk Management”. On 17 October 2017, Minister Tonoyan participated at the 10th meeting of the CSTO Emergency Situa- tions Coordination Council held in Minsk, Belarus. On 18 October 2017, training for the MES Hydro-meteorological Service was organised within the WB Programme addressing: hydrological statistics, short-term weather forecast, application of digital weather forecasting methods, hydrological modelling, long-term climate predictions, meteorological hydrological and climatic data management. On 25 October 2017 bilateral meeting between AM MES and GE MoIA was held in Tbilisi, Georgia. At the meeting of the ARNAP Board of Trustees organised on 27 October 2017, Minister Tonoyan was elected as the Chairman of the Board of Trustees. Ms Mariam Gevorgyan, Head of the Department of Foreign Relations of MES, was re-elected as the Secretary of the Board of Trustees. On 04 November 2017 a Memorandum on “Promotion of Disaster Response Volunteer Movement under the RA Ministry of Emergency Situations and Further Development of the RA MES Crisis Management State Academy Capacities” was signed between MES and the German RC. Red Cross (GRC) Baden- Wurttemberg Provincial Branch (BW PB) Regional School expert, Professor Wolfgang Schmidt, responsible for ARNAP-GRC BW PB Cooperation.

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During his working visit to France on 21-24 November 2017 Minister Tonoyan and Mr Gérard Collomb, Minister of Interior of France, Mr Jacques Witkowski, Director General of the Centre for Civil Security and Crisis Management of the French Ministry of Interior, and Mr Jean-Marc Lacave, Director of “Météo- France” state organization, discussed opportunities for expanding and enhancing bilateral cooperation in the field of civil protection.

4.2. AZERBAIJAN During the reporting period, the Minister of Emergency Situations of the Republic of Azerbaijan General- Colonel Kamaladdin Heyderov met numerous foreign dignitaries, discussing potentials for enhancing bilateral and multilateral cooperation. Namely, Minister Heydarov met General Lieutenant Omar Mahmud Hayat, Chairman of the National Agency for Disaster Management and Air Chief Marshal Sohail Aman, Commander of the Air Forces, both from the Islamic Republic of Pakistan; Mr James Appathurai from NATO; Mr Rustam Juraev, Minister of Emergency Situations of Uzbekistan; Mr Gulam Ishaqzai, UN Res- ident Coordinator and UNDP Resident Representative in the Republic of Azerbaijan; Mr Masoud Kar- basian, Minister of Economic Affairs and Finance of the Islamic Republic of Iran, and co-chairman of the State Commission for Economic, Commercial and Humanitarian Cooperation of the Republic of Azerbai- jan and the Islamic Republic of Iran, and Mr Alexandru Jizdan, Minister of Internal Affairs of the Republic of Moldova. MES, Asian Disaster Reduction Centre and Japan’s Cabinet of Ministers jointly organized the Asian Con- ference on Disaster Reduction 2017 in Baku on 02-03 October 2017. Various topics like ‘National and regional plan on reducing disaster risk’, ‘Overcoming large-scale disaster’, ‘Taking effective measures’, ‘Reducing disaster risk’ and ‘Advanced technologies on easing the adaptation process to climate change’ were discussed with an objective to implement the Sendai Framework for Disaster Risk Reduction. On 03 October 2017, during the visit of Mr Juraev, Minister of Emergency Situation of Uzbekistan, “An action plan on cooperation between the Ministries of Emergency Situations of Azerbaijan and Uzbekistan for 2018-2019” was signed. Baku hosted the 30th meeting of CIS Interstate Council for Natural and Man-made Emergency Situations on 02 October 2017. A wide range of issues, including outcomes of the Council`s activities for 2016-2017 were discussed. On 02 November 2017 MES organized “Caspian 2017” international exercise with the participation of rescue services from Iran, Kazakhstan, Russia and Turkmenistan. 1100 staff, 208 machinery, 2 airplanes, 5 helicopters, 8 ships and 6 specially trained dogs took part in the exercise. As oil and gas production and processing facilities operate in all Caspian littoral countries, at the exercise prevention and elimination of emergencies in those facilities, fire safety, and human safety in water basins were trained.

4.3. BELARUS On 06-09 June 2017, MES delegation, headed by Mr Vladimir Vashchenko, the Minister of ES of Belarus, attended the International Salon of Security Equipment "Integrated Security 2017" in Moscow, Russia. On 06 June 2017, Minsiter Vashchenko met Mr Vladimir Puchkov, the Minister of EMERCOM of Russia. On 26 June 2017, the Council of the Republic of the National Assembly of Belarus approved the draft Law "On ratification of the Agreement between the Government of the Republic of Belarus and the Gov- ernment of the Slovak Republic on Cooperation and Mutual Assistance in Case of Emergency Situations." The Agreement shall regulate the basic issues of the Belarusian-Slovak cooperation in DRM, such as simplifying the procedure for transfers of rescuers and experts, equipment and materials sent as part of mutual assistance, exchanging scientific and technical information to protect the population and territories of both states from emergencies, etc.

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On 21 July 2017, Mr Alexander Khudoleev, the Deputy Minister of ES of Belarus, met Mr Viktor Mahmu- dov, the Secretary of the Security Council under the President of Uzbekistan, and Mr Komiljon Aripov, the First Deputy Minister of ES of Uzbekistan, and visited the Republican Centre for Emergency Management and Response of the MES of Belarus. On July 9-13, Minister Vashchenko visited China and had meetings with the executives of the Administra- tion for earthquakes in China, the fire department of the Ministry of Public Security of China, Tsinghua University, the Institute for Public Security Studies, and the Centre for Nuclear and Radiation Control and Monitoring of the Ministry of Environmental Protection. A cooperation agreement was signed between Beijing Global Safety Technology Co., Ltd. and the MES Civil Protection University. On 22 August 2017, Mr Alexander Lukashenko, the President of Belarus, instructed MES to send to Georgia the Mi-26 multipurpose transport helicopter to assist in extinguishing the fire in the Borjomi- Kharagauli forest (Samtskhe-Javakheti region). On 03 September 2017, Minister Vashchenko met Minister Tonoyan and discussed bilateral cooperation. The Belarusian delegation also visited the First International Exhibition of High Security Technologies "Arm-Security" held by the MES of Armenia on 02-04 September 2017 under the motto "Safe Armenia". On 05 September 2017, Mr Igor Bolotov was appointed Deputy Minister of ES in accordance with Presi- dent decree № 318. On 21-27 September 2017, 15 rescuers from MES took part in the international NATO exercise "Bosna i Hercegovina 2017" in Tuzla, Republic of Bosnia and Herzegovina. On 28-29 September 2017, Minsiter Vashchenko headed the Belarusian delegation on the 5th session of the Joint Collegium of the MES of Belarus, the MIA of Kazakhstan and the EMERCOM of Russia held in Astana, Kazakhstan. On 17 October 2017 the 10th meeting of the CSTO Coordinating Council on Emergency Situations was held in Minsk. On 18-19 October 2017, a TTX was held in different regions of Belarus to test the readiness of the rapid response system, including the implementation of emergency response plans outside of the industrial sites. To eliminate the consequences of simulated emergency situations and to undertake 130 different tasks, 1.700 people and 227 units of equipment were mobilized from the territorial emergency units, Gov- ernmental agencies and organizations. Practical trainings took place at the MES training ground and involved 214 people and 40 units of equipment. Observers from the IAEA, from the CSTO countries, as well as from Poland and Latvia attended the TTX.

4.4. GEORGIA On 20 August 2017 devastating forest fires broke out on the mountain slopes of the village Daba in Bor- jomi municipality. EMA established field operation centre near Daba village. The fire began spreading in the direction of the Timotesubani monastery, in the forest area also damaged during the Georgia-Russia August 2008 August war. More than 1500 Georgian fire-fighters, forest workers and volunteers, employ- ees of Georgian Ministries and the rescuers from neighbouring countries were involved in the fire-fighting operations. Assistance under the form of aircrafts was provided from Azerbaijan (2 helicopters), Belarus (1 helicopter), and Turkey (2 helicopters and 1 airplane), whereas fire trucks and 100 fire-fighters were sent from Armenia. More than 15 km of roads were cut to reach the fire areas, but the population was never at risk. The Borjomi fire was not the only fire to be reported during that period of time. Around 2 ha of forest were burned in Gori municipality. According to the Global Forest Watch (GFW) there were 366 fire alerts rec- orded in one week in the country. On 22 August 2017, the EUCPM was activated. The ECHO CP Message on Georgian forest fires is attached in Annex 27.

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Mr Giorgi Kvirikashvili, Prime Minister of Georgia, coordinated the fire-fighting operation. All participating countries were regularly informed on the progress made, as well as EC and UN. In November 2017 the Government of Georgia announced that the structural changes should take place as of 01 January 2018: the Government should have 4 Ministries less, and the State Security and Crisis Management Council should be merged with EMA establishing the new Emergency Management Centre (EMC). EMC should be under direct responsibility of the Prime Minister and headed by Mr Giorgi Mghe- brishvili, former Minister of Internal Affairs. The Government has to prepare all legal documents within 6 months so the reform can be approved by the Parliament.

4.5. MOLDOVA During the reporting period, the 1st phase of the Governmental reform took place in Moldova. The new Government has 9 Ministries, 7 less than the previous Government. Former Ministry of Environment is now part of the Ministry of Agriculture, Regional Development and Environment. Ministry of Internal Af- fairs remained as it was, with the changes introduces to the subordinated institutions. (Thus the Civil Pro- tection and Emergency Situations Service became the General Inspectorate for Emergency Situations). During the reporting period, GIES hosted visits of the delegation from the Rescue and Fire Department of Lithuania, of the EU Delegation in Moldova, and from the Fire Rescue Service of the Czech Republic, during which the Head of GIES, Mr Mihail Harabagiu met Mr Drahoslav Ryba, Director General of the Czech Fire Rescue Service. On 05 December 2017 Mr Harabagiu also met Ms Lucy Joyce, Ambassador of Great Britain in Moldova. On 09-13 October 2017 a delegation from GIES visited the School of Rescuers and Firemen of Lithuania. The study visit was carried out as part of the "Strengthening the Capabilities of the Emergency Situations Service of the Republic of Moldova" Project, implemented by the Department of Rescue and Firemen from Lithuania, financed under the Lithuanian Foreign Ministry's Democracy Co-operation Programme. On 30 November 2017 at the crossing point of the Moldovan-Ukrainian border Giurgiulesti-Reni, a field exercise was organized with the participation of the fire and rescue teams from Moldova and Ukraine, as well as representatives of the Border Police and the Customs Service. Several raising awareness campaigns were conducted during the reporting period: on swimming rules in open water basins was implemented in June-August 2017, on fire prevention in October 2017 and on the risks in the housing sector during the winter period in October-November 2017.

4.6. UKRAINE The delegation of the Kingdom of Sweden visited Ukraine on 01-02 June 2017 to learn about operations of SES (fire-fighting service – 101) and police (102) dispatcher centres. The visit is an inception mission for potential TA project aimed to strengthen the capacity of the National 112 Service. On 07-9 June 2017 the "Training on preventing the outspread of CBRN-2 and recovery" for SES chemical units was organised by the Defence Threat Reduction Agency of the US DoD. The main purpose of the three-day course was drafting a working document to regulate response procedures in the case of radiation, and chemical and biological disasters. The 2nd meeting of Ukrainian-Romanian Joint Commission on Economic, Industrial, Scientific and Tech- nical Cooperation took place on 10-11 July 2017 in Bucharest, Romania. Mr Vasyl Snitzar, Deputy Direc- tor of Emergency Response Department represented SES. At the meeting, it was decided to continue working on the Joint Declaration of Intent to launch negotiations and signing Trilateral Co-operation Agreement on Crisis Management and Industrial Contamination Risks with Trans-boundary Consequenc- es in the Danube Delta Region. The parties also discussed the continuation of work on the Joint Action Plan for accidental pollution in the Danube Delta, as well as the implementation of the Romania-Ukraine Cross Border Cooperation Programme 2014-2020 and the "Improvement of security and population pro-

Progress Report 6 - 28 February 2018 49 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 tection in trans-boundary zones by strengthening joint measures for the preparation and Cooperation in Emergency Management - BRIDGE" Project. It is expected to attract over EUR 2M of investments from EU in the field of security and protection of the population from man-made and natural emergencies. Aviation of the SES of Ukraine provided assistance to Montenegro in the extinction of large-scale forest fires in the period 19-25 July 2017, as part of the Agreement on Cooperation in the field of protection against natural and other disasters between Ukraine and Montenegro. The Joint Ukrainian-American TTX on responding state-level radiological emergency took place on 05-07 September 2017 at the State Emergency Management Centre with an objective to test the effectiveness and efficiency of existing plans and procedures. This was the first state level TTX on radiological emergency. SES, the Secretariat of the Cabinet of Ministers of Ukraine, central and local authorities of Ukraine and state institutions (enterprises), Red Cross of Ukraine, and the Defence Threat Reduction Agency, US DoD and FEMA participated in the exercise. The scenario simulated radiological accident at Zaporozhe NPP, and the transfer of contamination to other regions, thus modelling the response at the levels of several regions and relevant districts. The main challenge of the exercise was coordination, cooperation and the joint work of various State Executive Bodies and regional and district organisations on the mitigation activities. The scenario has been prepared developed using the RODOS system, provided to Ukraine within the framework of EU-UA cooperation. On 18-21 September 2017 SES rescuers participated in field exercise in Poland as a part of preparation for the SAR re-certification. Together with Polish and Czech colleagues, 82 Ukrainian rescuers, using 17 vehicles, participated in this INSARAG exercise. The 7th European Fire-fighter Combat Challenge took place on 22-24 September 2017 in Lodz, Poland. 30 fire-fighting teams from Belarus, Czech Republic, France, Germany, Great Britain, Lithuania, Poland, Slovakia, Slovenia and Ukraine participated in the tournament. Ukrainian team was among top-ten. The team of Ukrainian rescuers took part in large-scale international field exercises “Bosnia and Herze- govina 2017”, organized by EADRCC and the Ministry of Security of Bosnia and Herzegovina on 25-29 September 2017. More than 1200 participants from 34 NATO member states and partner countries participated in the exercise responding to simulated flood and an earthquake disaster. The UA team comprised 31 specialists and 9 vehicles. XIII World Fire-Fighting Championship was held on 25 September – 01 October 2017 in Izmir, Turkey, under the sponsorship of the International Sports Federation of Fire-fighters and Rescuers. Among 16 teams that participated in the tournament, Ukrainian team won the third place, whereas Belarus team won the golden medal. SES representatives participated in the NATO TTX held on 16-20 October 2017 in Kyiv. The TTX goal was to improve professional skills and to share experience in the field of civil security. Exercises were conducted under support from NATO and its member states, including participants from Georgia, Israel, Latvia, Poland, Turkey and USA. Participants were divided into 4 teams: «Terrorist and cyber threat»; «Crises and Emergency Management Centre»; «Strategic (crisis) Communication»; «NATO Response Team». Each team had a moderator who tasked the teams with individual scenarios addressing energy crisis in the country.

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5. PLANNING FOR THE NEXT REPORTING PERIOD

5.1. ACTIVITY AREA A Activity A.1 Capacity Building for the Implementation of the EU Floods Directive and for addressing flood prevention As reported in the Work Plan 2016-2018, activities presented here are aimed at providing assistance to Partner Countries to enhance their FRM practice and to support them in their efforts to approximate their national legal and institutional setup to the EUFD. . Task A.1.1 Update on EUFD adoption in the EaP region o Subtask A.1.1.3 Legal and Institutional Framework for FRM and approximation to EUFD During the next reporting period, the PPRD East 2 will continue assisting Partner Countries to advance towards the achievements of two main objectives: 1) Transposition of the EU acquis and improvement of their national institutional framework for FRM based on the EUFD; 2) Improvement of their institutional framework for FRM in the context of transnational river basins. Building upon the progress already achieved, we are proposing the following. Armenia: as the national inter-institutional FRM Working Group has been established, the PPRD East 2 has developed and shared the draft FRM Action Plan with NPC and the FRM Focal Point and presented it at 4th NAG meeting. In order to accelerate and facilitate this process, PPRD East 2 proposed the draft Agenda for the first inaugural WG meeting with the following meeting objectives: • Update on current status of the Armenian legislation addressing FRM; • Discuss and approve the Action Plan, implementation timelines and definition of tasks. The Action Plan includes the following activities: • development of a Table of Concordance (ToC) for the Armenian legislation (article by article analysis) for the transposition of the EUFD, and • drafting of a new by-law that includes the provision of the EUFD into the legal framework: Unit of Management, Competent Authorities, Preliminary Risk Assessment, Hazard and Risk Mapping, FRM Planning (as part of River Basin Management Plans). Azerbaijan: the PPRD East 2 team is ready to provide support to MES for establishing an inter- institutional national WG on FRM, although there is no clear indication when or even if this WG will be established at all. This point was specifically reported in previous Progress Report and in the letter sent in May 2017 by the Programme to the national Steering Committee Member as well as at the meeting held on 21 September 2017 with EU and Azerbaijan SC member and NPC, but, to date, no answer or com- ment was received. Once the FRM WG is established and becomes operational, the Programme will provide legal assistance to the WG for the development of a secondary legal act on flood risk assessment and management in line with the requirements of the EUFD. As it was previously reported, the estimated time frame needed for implementation of this activity is 18 months following the establishment of the WG; as the Programme is already in its last year of implementation, PPRD East 2 will be able, at best, to assist Azerbaijan only in structuring the legal acts that will be further finalized by the national authorities – after the end of the PPRD East 2. Assistance will be also provided to the State Water Resource Agency for the review of the State Pro- gramme for Floods Prevention (2016-2020), once the State Programme is received (we asked for this

Progress Report 6 - 28 February 2018 51 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 document last time in July 2017 at the FRM Regional Workshop organised in Tbilisi, and at the meeting on 21 September 2017 in Chisinau). Georgia: the PPRD East 2 experts will continue to support the Water Resources Management Service (WRMS), the Legal Department of MENRP and NEA by: • Providing legal assistance, if requested by MERN, for the consultation process for the approval of the new Law on Water Resources Management that includes main provisions of EUFD; • Providing support, technical and legal, including advisory mission, to WRMS, NEA and EMA (i.e. the newly established CP/DRM national authority) in drafting a secondary law/regulation on the Methodology for FRM Planning that includes Preliminary Flood Risk Assessment, Flood Hazard and Risk Mapping, and FRM Plan. More specifically, the Programme will continue providing assistance for the application to pilot river basin of the GIS method presented at Regional FRM Workshop. The PFRA methodology will be based on the results of the pilot testing. The key steps in this process are: 1. Selection of the pilot river basin  done; Rioni pilot basin is selected 2. NEA will test the GIS tool and PPRD East 2 will support the adjustment of the results  on- going 3. Collection of available data on hydrography and DEM  almost completed 4. Collection of available data on Exposure  on-going; based on the results of the survey, NEA will contact the responsible Ministry for further data gathering ( beginning of 2018) 5. First results on Preliminary Flood Hazard Map  beginning of 2018 6. Consultation with legal expert from MERNP for the development of methodology  beginning of 2018 7. Drafting the methodology  ongoing throughout 2018 Moldova: as the Government reform occurred during the reporting period, and the Ministry of Environ- ment is merged with the Ministry of Agriculture and the Ministry of Regional Development into one new ministry, and as the PPRD East 2 FRM Focal Point, Mr Ursache left the Ministry, PPRD East 2 will solicit CPESS/GIES to identify the institution in charge for FRM and implementation of EUFD in Moldova, ap- point a new FRM Focal Point and confirm the composition of FRM WG. As soon as the new interlocutor is identified, PPRD East 2 will follow up on the implementation of Action Plan, namely: • review and approval of PPRD East 2 proposed amendments of the Regulation n.887 on Flood Risk Management for including time limits for PFRA, FHM and FRM, FRMP; • review of the PPRD East 2 analyses on preliminary definition of institutional responsibilities on FRM in Moldova. This activity is crucial for development of a Regulation on the clarification of FRM institutional framework in Moldova. • review of existing PFRA and FH&RM studies in order to support Moldova in the process of officially adopting PFRA and FH&RM at the country level (continuation of already stared activity, agreed with the former FRM Focal Point).

Ukraine: in the next reporting period, the PPRD East 2 will, in close coordination with the APENA Project, continue providing technical support to the Interdepartmental Commission (“Interdepartmental Commis- sion for the implementation of Directive 2007/60/EC of the European Parliament and the Council of 23 October 2012 on the management of flood risk assessment") for the finalization of the methodology for Flood Hazard Assessment and FRM Planning in order to ensure coherence with the EUFD and PPRD East 2 Regional Guidelines on FRM.

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Furthermore, in order to test the PFRA methodology, PPRD East 2 will support SES in the application of GIS method presented at the Regional FRM Workshop as operational tool for PFRA in line with PPRD East 2 FRM Guideline. The next steps will be: 1. Selection of pilot river basin 2. Collection of available data on hydrography, DEM and other geographic layers on exposure. 3. Application of GIS tool to the pilot river basin 4. Based in the testing in pilot river basin, provide feedback on practical applicability of the draft PFRA methodology (approved by the Working Group but not yet legally in force). 5. Revise/adjust the draft PFRA methodology, if needed.

Flood Risk Management in trans-boundary Dniester River Basin: The new Dniester Treaty has been ratified by Ukraine during the reporting period (June 2017) and envisages the creation of the Dniester River Basin Commission. PPRD East 2 will closely follow the process of establishing this Commission in order to initiate direct dialogue within the Commission on the finalization and endorsement/approval of the FRM Protocol. In parallel, the Programme will continue consultations among line-ministries of Ukraine and Moldova for the finalization of the Protocol. The following institutions have been identified as the key interlocutors: the Division on Management of Water Resources and Sea of the Ministry of Ecology and Natural Resources of Ukraine, and the Agency "Apele Moldovei" of the former Ministry of Environment of Moldova. As for the later, its role and responsibility will be reconfirmed taking into consideration the Governmental reform that took place in Moldova. In addition, PPRD East 2 will cooperate with GEF financed programme on “Enabling transboundary cooperation and integrated water resources management in the Dniester River Basin” http://dniester- basin.org/materials/navodneniya-i-izmenenie-klimata/, in order to seek synergies for promoting the adoption of the FRM Protocol.

European Working Group on Flood - PPRD East 2 will support presentations of Partner Countries’ achievements on FRM and approximation to EUFD at the next meeting of the WG of Floods.

• Task A.1. 3 Development of flood hazard maps and flood risk maps On the basis of the PPRD East 2 FRM Regional Guidelines and the training conducted during the Re- gional FRM Workshop on PFRA methodologies, PPRD East 2 will continue providing technical assistance for implementation of PFRA methodology to Partner Countries that have started this process. At the moment, Georgia has started with these activities whereas Ukraine is still deciding on the pilot river basin. The technical assistance will be provided in the form of guidance and coaching as well as expert advisory missions.

Activity A.2 Development and/or further improvement of national risk assessments . Task A.2.0 Improving legal and institutional framework on Disaster Risk Assessment (DRA) The PPRD East 2 intends to further assist the established inter-ministerial national WGs as well as Na- tional DRA FPs and responsible national institutions to further implement activities presented in the Work Plan 2016-2018 and review by-laws, regulations and procedures drafted by the WGs and respective responsible institutions. After determining the roles, responsibilities and risk data owners, establishing expert working groups for specific risk has also been recommended as part of the process in establishing sustainable DRA system in the country.

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Armenia: As presented above, the PPRD East 2 is looking forward to receive the final MES/NAG decision on the next steps regarding the development of the national DRA methodology. Assuming that the previously stated need for a stand-alone document will be confirmed, PPRD East 2 will provide assistance in the establishment of the national inter-institutional DRA WG, as well as to the following steps needed for establishing sustainable DRA system in Armenia that reflects the EU DRA Guidelines and EU good practice – definition of specific institutional DRA roles and responsibilities, identification of key national risks, single risk WGs establishment, and in drafting the national DRA guidelines/methodology. Azerbaijan: The PPRD East 2 intends to provide further advice and guidance to MES and inter- institutional national WG - once established - in drafting secondary legal acts regulating DRA. Since the estimated timeframe needed for implementation of these activities is 18 months following the establishment of the WG, the level of assistance that will be provided by the Programme directly depends on the time when the WG is established – the later the WG is established, the less assistance will be provided. Georgia: Activities will focus on facilitating the inter-institutional WG establishment and a stand-alone national DRA methodology or guidelines development by the WG. PPRD East 2 will facilitate the DRA process and further efforts will be devoted to clarifying institutional roles and responsibilities in DRA. To this end, PPRD East 2 will support the national inter-institutional DRA WG in the definition of institutional sub- divisions of roles and responsibilities reflecting the current practice of producing disaster risk related information that takes level of risk into consideration with all its components. PPRD East 2 will facilitate undertaking the next step that is identifying key risks and establishing the expert working groups for each risk and finally will provide guidance in managing the DRA process. Moldova: PPRD East 2 will support CPESS/GIES and the WG to prepare a DRA project proposal for addressing existing DRA needs and challenges in Moldova. Two potential financial sources will be explored - one is the EUD in Moldova, and the other one is a DG ECHO “Call for proposals for prevention and preparedness projects in the field of civil protection and marine pollution”. The project proposal will be based on the PPRD East 2 Country Profile and the experience of EU Member States. PPRD East 2 will provide assistance in identifying DRA roles and responsibilities, defining the project activities and further developing and finalising the project proposal. With an aim to facilitate the project proposal development, and to make CPESS/GIES experts more familiar with the process of establishment of sustainable national DRA system, PPRD East 2 will facilitate the DRA EoE/study visit of Moldovan experts to one EU Member State – preferably Croatia or Romania, yet to be determined. Ukraine: The “Regulations on risk management” identify the Sectoral Risk Management Committee as the main national entity in the definition of a methodology for DRA at national level. PPRD East 2 intends to support the DRA WG in the development of a roadmap – shared with the Committee – for the definition of the methodology (containing also references to the EU DRA Guidelines). To this end, PPRD East 2 intends to further promote the completion of the ToA for roles and responsibilities, already drafted during the previous reporting periods. After defining roles and responsibilities PPRD East 2 will provide assistance in defining key risks to be analysed, establishing the expert working groups per each risk if so decided and drafting national DRA guidelines.

Activity A.3 Provision of support for the improvement of countries’ legislative framework and inter-institutional arrangements . Task A.3.2 Support for recommendation uptake All CP/DRM related activities addressing approximation to INSPIRE Directive are closely connected with ERRA. Having this in mind, PPRD East 2 is planning to support newly established CP/DRM authority in Georgia in its responsibility to manage DRA related data and maps. These maps need to be organised in a proper geoportal that allows also the access to this thematic data. This geoportal, represented at the moment by ERRA, will serve as a dedicated application for the analyses and management of disaster hazards and risk layers.

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The PPRD East 2 team will analyse together with the newly established CP/DRM authority the current metadata tool available from the NSDI and compare the metadata structure with the one existing for the DRA data at the moment. A first analysis based on the current metadata catalogue of ERRA showed high compatibility between the metadata structures proposed for the NSDI and the one available in ERRA. During the ERRA maintenance mission, technical support and capacity building will be provided for the upload of sample data into ERRA to make them available for other institutions. Web Services, such as WMS maps, need to be described with metadata and catalogued so that they are easily discoverable. The support of PPRD East 2 will also be given to map the web services provided by ERRA where appropriate. We would like to emphasize that the crucial prerequisite for achieving these goals is that the cooperation with NAPR Focal Point as NSDI manager is established. In addition, PPRD East 2 will continue to support newly established CP/DRM authority for the further implementation and utilization of the INSPIRE Directive in Georgia. Instructions in selecting relevant information to be uploaded to ERRA or in the selected geoportal will be provided in parallel as complementary and needed in order to fulfil the goals of the INSPIRE Directive implementation.

5.2. ACTIVITY AREA B Activity B.1 Capacity building through CP trainings and exchange of information, expertise and best practice regarding the EUCPM . Task B.1.1 Strengthening Network of National Programme Coordinators and Operational 24/7 Contact Points During 2018, the main expectation is to receive support from NPC for the implementation of national HNS and lessons learnt activities in each Partner Country. As the PPRD East 2 is nearing completion, NPC support will be essential to coordinate the finalization of HNS documents developed at national level. In addition, NPC support would be also solicited in the institutionalisation of the lessons learnt, which will be finalised at the LL Conference, into the national CP/DRM systems. In parallel, PPRD East 2 will facilitate NPCs participation at the 6th EU CP Forum on 05-06 March 2018 in Brussels, Belgium. The Forum 2018 objective is threefold: - discuss with the main stakeholders of the EUCPM a few pressing policy questions which are likely to shape future development of the EUCPM; - hear new ideas and developments in the sphere of civil protection and disaster risk management, including cooperation at EU level and with neighbouring countries beyond 2020; - networking, mutual learning and cooperation within the European civil protection community. The second objective has a special importance for NPCs and Partner Countries. As DG ECHO offered to financially support participation of the SC members, as well as speakers from Georgia and Moldova, PPRD East 2 will facilitate the participation of NPCs. This will once more serve to strengthen the network of CP officials from Partner Countries and from countries participating in the EUCPM. The EU CP Forum 2018 Concept Note is attached in Annex 28. As reported, the Exchange of Experts (EoE) Programme has been utilised as an efficient way to share information and strengthen networks between experts across borders. PPRD East 2 is willing to continue facilitating new EoEs, as long as they are in areas relevant to the Programme, and as long as there are slots available for Partner Countries. Unfortunately, there are only 4 slots left available, and these will be utilized for 2 experts from Georgia and Moldova to participate at the “EURACARE Flight & Shelter + Mo- dEx DK” scheduled for 26-28 January 2018 in Denmark. The VIP/Observers programme is available in Annex 29.

. Task B.1.2 Capacity Building through Lessons Learnt (LL)

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Having completed the civil protection training programme, the TTXs on Host Nation Support, and the full- scale field exercise, the remaining activities will focus on the implementation of lessons learnt from the table-top and field exercises. Immediately after the completion of the full-scale field exercise, PPRD East 2 issued a questionnaire (see Annex 30) to all participating teams and observers, a total of 62, in order to place on record the observa- tions made during the exercise. The 31 responses and 8 separate reports received to date indicate a general high level of satisfaction with the exercise, but also point to areas where more training and exercises are needed. As already announced during the 21 September 2017 Workshop on Transfer of Technical Knowledge and Experience, a Lessons Learnt Conference will be conducted on 07-08 February 2018. It will be hosted by the Directorate General of the Fire Rescue Service of the Czech Republic. A draft Agenda is attached in Annex 31. The Conference will identify LL from both the RTTX and the full-scale field exercise in the following categories: • Lessons pertaining to legal or administrative regulations concerning HNS, including customs and visa regulations and border control • Lessons pertaining to legal or administrative regulations concerning requesting international emergency assistance • Lessons pertaining to legal or administrative regulations concerning offering emergency assistance to a foreign country • Lessons pertaining to the coordination and communication between assisting teams from different countries • Lessons pertaining to the cooperation between foreign assisting teams and teams from the host nation • Lessons concerning the practical conduct of rescue operations • Lessons concerning the planning and conduct of full-scale field exercises

After this Conference, the PPRD East 2 team will work closely with each Partner Country, and in particular with the LL Focal Points and NPCs, to monitor the implementation of recommendations stemming from the Conference. PPRD East 2 will provide assistance in this regard as appropriate, including through advisory missions to the Partner Countries. Based on the recommendations received in the responses to the questionnaire, and subject to discussions during the LL Conference and principle agreement of relevant EU services (DG ECHO), it is proposed to arrange a workshop, including a set of simulation exercises, focusing on pre-deployment preparedness, arrangements to be made during the deployment phase, establishment and functions of the RDC, and possibly also use of virtual means of coordination, in particular the Virtual OSOCC. It is fore- seen that the workshop would go over three to four days with participation of up to four experts from each Partner Country.

Activity B.2 Capacity building through table-top exercises (TTX) on Host Nations Support (HNS) . Task B.2.1 Follow-up on the HNS TTXs organised in in each Partner Country During the next reporting period, the PPRD East 2 team will reinforce its already close cooperation with the NFPs and HNS Country Teams/inter-governmental WGs to finalise the development and implementation of the HNS legislation and HNS Standard Operating Procedures (SOPs), in line with Partner Coun- tries’ national specifics and the EU HNS Guidelines.

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Particularly, Programme will support Armenia, Belarus and Ukraine in drafting and adopting a HNS legal document, and Georgia to successfully re-launch the adoption of the Governmental Decree on HNS, re- establishment of the national HNS WG and development of HNS SOPs. In Moldova, the main effort will be placed on further implementation of the HNS concept across all national HNS stakeholders. To support this, the PPRD East 2 will organise an additional national HNS Table Top Exercise (HNS TTX) to test the newly adopted HNS SOPs. This was not planned in the Programme’s Work plan for 2016-2018, however the Programme found important to provide this additional support to Moldovan authorities to complete the highly successful process of development of the HNS system in the country. The HNS TTX is schedule for 23-24 January 2018. Attached in Annex 32 are draft agenda and draft LoP. Additionally, the possibility to organise a dedicated session on HNS as part of the EU CP Forum 2018 was proposed to the EC/DG ECHO. The intention was to provide a forum for Partner Countries to present the positive achievements accomplished in the area of HNS and to exchange experience with their EUCPM peers in developing and implementing HNS legislation and HNS SOPs. As the concept of the Forum would not provide the opportunity to organise such event, the PPRD East 2 would like to explore the possibility to organise, together with the EC/DG ECHO, the European HNS Conference with the participation of the EUCPM Participating States, EU candidate countries and the Neighbourhoods (East and South). The objective of the Conference would be to provide an opportunity for all participants to present positive achievements accomplished in the area of HNS and for sharing experience in developing and implementing HNS legislation and HNS Standard Operating Procedures.

5.3. ACTIVITY AREA C Activity C.1 Further development of ERRA . Task C.1.1 Further improvement of ERRA As activities planned for the next reporting period (and till the end of the Programme) will focus on ERRA maintenance, the following two activities are considered priorities (as reflected in the ERRA IT NKE ToR). The first activity will focus on providing IT remote and on-site assistance for the proper maintenance and running of ERRA in all six Partner Countries. The challenges posed by the use and maintenance of the existing ERRA system have been detailed in the previous reporting period, as well as the status of the installations (no updates were reported). PPRD East 2 considers the conclusions stated in previous progress reports still valid - there is a possibility/risk that new ERRA issues will arise in the future. The following activities are envisaged for the next reporting period, as soon as the ERRA IT NKE is on board: • IT on-site assistance for fixing the existing ERRA installations and for providing IT training to adminis- ter and use ERRA: update on the status of ERRA installations and active support to any requested new or renewed installation (due to the availability of new servers) and fixing problems that may have arisen in the previous two reporting periods; • IT remote assistance on maintenance: for problems related to bugs resolved in October 2015, for configuration of new users and upload of new files, and support for interoperability requests with other systems; • IT assistance for fixing any new malfunction of ERRA that are not related to the bugs already resolved: PPRD East 2 will analyse each specific malfunction, what caused it and its implications, and will prepare a description of the work and the level of effort needed to fix it. In addition, the ERRA IT NKE will analyse the IT compatibility of the proposed “Atlas Extender AtEx” (described in Chapter 3.3) with the ERRA system. Upon this analysis, the PPRD East 2 will provide response to the Institute of Geography of the National Academy of Science of Ukraine. The second activity will focus on exploring options for the long-term sustainability of the system, i.e. after the PPRD East 2 ends in November 2018. The JRC might be the best placed entity to take over from the

Progress Report 6 - 28 February 2018 57 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 project after this date, so the PPRD East 2 plans to assist DG ECHO in their negotiations with JRC, including through dedicated meeting(s) to present to DG ECHO and JRC the programmes' vision, the future potentials of ERRA, as well as to propose operational mid and long term options for JRC to ensure the ERRA system sustainability. Taking this into account, connections with activities A.1, A.2 and C.2 become even more relevant, thus the link with these activities will be enhanced and all data collected in the context of these activities will be prepared for inclusion in the ERRA database. . Task C.1.2 Interoperability of ERRA [or using ERRA to visualise results of Early Warning Sys- tems, as requested by Azerbaijan] o Subtask C.1.2.2 Enhancement of ERRA interoperability The analysis of interoperability highlighted some key links to be developed: EFAS (the European Flood Awareness System), EFFIS (the European Forest Fire Information System), GDACS, UNISDR - Global Assessment Report, and the INFORM platform of the JRC. The IT maintenance mission to Partner Coun- tries will serve also to connect the ready-to-be-used services to the current version of ERRA.

Activity C.2 Improving national disaster loss data (DLD) collection and processing . Task C.2.3 Further support to the implementation of a DLD collection system PPRD East 2 intends to provide further support to Partner Countries, at legal and institutional levels, to improve DLD accessibility and comparability at national, regional, and European levels, in line with the requirements of the Sendai Framework for Action and the European “Guidance for recording and sharing disaster damage and loss data – Towards the development of operational indicators to translate the Sen- dai Framework into action” (JRC DLD Guidance)5. On 06-08 of December 2017, the Sendai Framework Monitoring System has been launched. The system is a web-platform (the prototype is accessible at https://q7iv1z.axshare.com/#g=1&p=welcome and will be open on 01 March 2018) that countries will use to report on a regular basis the Sendai indicators. The platform envisages the possibilities to report the mandatory Sendai targets and also introduces a set of desirable additional indicators that are consistent with indicators of JRC DLD Guidance. The draft Tech- nical guidance for monitoring and reporting on progress in achieving the global targets of the Sendai Framework for Disaster Risk Reduction (Draft) is published at http://www.preventionweb.net/files/54970_collectionoftechnicalguidancenoteso.pdf. The importance of a proper and multi-institutional frameworks for Sendai implementation has been highlighted by UNISDR http://www.unisdr.org/files/55594_plenary1systemsetupandsuggestedinst.pdf. In this regard, PPRD East 2 plans to further help strengthening the legal and institutional framework of Partner Countries’ DLD collection and processing system - a core part of Sendai Targets. The Sendai reporting deadlines have been also presented (http://www.unisdr.org/files/55594_deadlinesandnextsteps.pdf). The first reporting deadlines for Sendai global target are: • March 2018 for the data related to year 2017 • October 2018 for data related to the year 2015 • March 2019 for data related to years 2005-2014 and 2018.

Three Partner Countries (Armenia, Moldova and Ukraine) have participated at the lunching event (list of participants is available at http://www.unisdr.org/files/55594_listbofconfirmedparticipants07dec20.pdf).

5 Guidance for recording and sharing disaster damage and loss data – Towards the development of operational indicators to translate the Sendai Framework into action: EU expert working group on disaster damage and loss data; European Commission, Joint Research Centre, Institute for the Protection and the Security of the Citizen, 2015, ISBN 978-92-79-47452-1, ISSN 1831-9424

Progress Report 6 - 28 February 2018 58 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

o Subtask C.2.3.1 Legal and institutional development of DLD system During the next reporting period, PPRD East 2 will continue to support Armenia, Georgia, Moldova and Ukraine with the implementation of the endorsed DLD Action Plans. Armenia: the Republican Commission Assessing the damages caused to Natural and Legal person due to Emergency (established by the decree of the Prime Minister RA № 1582-dated November 10, 2011) had a consultative session in March 2017 and decided to prepare a draft RA Government Decree on Making Amendments to the RA Government Decree № 325-A dated April 10, 2012 (which currently regulates DLD system in Armenia). PPRD East 2 will support the Commission or its technical bodies towards the endorsement of the Action Plan (already developed by PPRD East 2) and its implementation for the amendment of current legislation.

Actions Proposed Time Frame

Organize a new consultative session of Republican Commission As- January 2018 sessing the damages caused to Natural and Legal person due to Emergency. The scope is to refine and endorse the proposed DLD Action Plan that should target: - Amendment of legislation - Implementation of Disaster Risk Management National Strategy Comparison of the classification of emergencies and associated losses March 2018 that is adopted in Armenia with the JRC DLD Guidance (2015) and Sendai targets; Definition of set of National Loss indicators based on JRC DLD Guid- May 2018 ance (2015) and Sendai targets that will be the base for the new Drat RA Government Decree Identification of the National institution responsible for the coordination June 2018 of the collection and recording of disaster loss data; identification of the role of other ministries, national agencies and local authorities in the collection of Disaster Loss Data Draft amendments of the Government Decree for DLD system in Ar- June 2018 onwards menia Approval of new Legal Act 2019

Georgia: as reported earlier in this report, the institutional DRM framework in Georgia was recently and radically changed. In the next reporting period, the new interlocutors and more specifically the DLD Focal Point for the implementation of the DLD action plan should be identified by the newly established CP/DRM national authority. PPRD East 2 should be informed about the status and accomplishments of the UNDP DLD Project, so that technical support can be provided to review and adjust, if needed, inter- mediary and final project outputs in order to align the new DLD system of Georgia with JRC DLD Guid- ance and the EU good practice. Moldova: as the Working Group of Moldova has taken the “Operational Decision to amend the Decree of the Chief of CPESS no. 139 of 4 September 2012 on the statistical record of emergency situations and their consequences in the Republic of Moldova and its adaptation according to the JRC - DLD Guidance

Progress Report 6 - 28 February 2018 59 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 and the Sendai Framework”, PPRD East 2 will provide assistance in developing amendment(s) of the legislative act. With reference to the Action Plan approved by the Working Group, the expected timeline is described below.

Actions Expected Time Frame

Finalization of the Comparison of the classification of emergencies and Completed associated losses that is adopted in Moldova and the JRC DLD Guid- ance (2015); comparative analysis of loss data currently collected in Moldova and the JRC DLD Guidance (2015) Definition of set of National Loss indicators based on JRC DLD Guid- March 2018 ance (2015) as well as the Sendai indicators (Events registered in database, Indicators for DLD accounting, Thresholds for Disaster Loss Data) Identification of the main institution responsible for the coordination of March 2018 the collection and recording of DLD and of the role of other ministries, national agencies and local authorities Definition of Legislative Acts to be developed for adapting the current Completed legal framework to enable the sharing of data at EU and at global level.

Draft of the amendments of the Decree of the Chief of CPESS no. 139 March 2018 of 4 September 2012 on the statistical record of emergency situations and their consequences in the Republic of Moldova and its adaptation according to the JRC - DLD Guidance and the Sendai Framework

Ukraine: as the implementation of the Action Plan has been slightly delayed, the timeframe of the activities has been accordingly adjusted. Below are descriptions of the actions and updated timeframe for the support that PPRD East 2 will provide to SES and the inter-ministerial national WG in the next reporting period.

Actions Time Frame

Finalization of Comparison of the classification of emergencies and Completed associated losses that is adopted in Ukraine and the JRC DLD Guid- ance (2015); comparative analysis of loss data currently collected in Ukraine and the JRC DLD Guidance (2015) Definition of set of National Loss indicators based on JRC DLD Guid- Recommendations has been ance (2015) as well as the Sendai indicators (Events registered in da- provided by PPRD East 2 tabase, Indicators for Disaster Loss Data accounting, Thresholds for March 2018 Disaster Loss Data) Identification of the main institution responsible for the coordination of May 2018 the collection and recording of DLD and of the role of other ministries, national agencies and local authorities Revision of current legislation and preparation of amendments for en- September 2018 abling the sharing of DLD at EU and International level according to JRC DLD Guidance (2015) and Sendai indicators.

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o Subtask C.2.3.2 Improving data accessibility and comparability at national, regional and Europe- an levels PPRD East 2 aims at enabling and enhancing exchange of data on disaster losses at regional, European and international levels. During the next reporting period, PPRD East 2 intends to facilitate the participation of Partner Countries representatives to the European WG on DLD coordinated by the JRC. The next meeting of the European DLD WG is planned in the first half of 2018. The new Sendai Framework Monitoring System presented in Bonn on 06-08 December 2017 will be available to the countries as of 01 March 2018. It is the concrete tool for improving data accessibility and comparability at national, regional, European and global levels. PPRD East 2 will provide technical assistance to Partner Countries for the reporting of Sendai Indicators for the next reporting deadlines of 2018 and for the preparation for the reporting deadline in 2019. Moreover, following the request received by colleagues from Ukraine to organise the regional event on clarifying the EU DLD requirements in relation to the Sendai Framework indicators, the PPRD East 2 will explore the opportunity to organise it either back-to-back with the European DLD WG meeting or as a regional DLD workshop, in both cases till summer 2018. In addition, and also reacting to the request received from Moldova and Ukraine, PPRD East 2 will facilitate the DLD EoE/study visit of Moldovan and Ukrainian experts to one EU Member State – preferably Slovenia (yet to be determined), using the experience of similar EoE conducted by Georgian experts.

5.4. ACTIVITY AREA D Activity D.1 Review and implementation of the Communication Strategy . Task D.1.1 Revision and update of the PPRD East Communication Strategy The Programme will support Partners Countries that decided to develop and implement the NCS (Arme- nia, Belarus and Moldova). The support will be provided either through participation of the PPRD East 2 experts at meetings of the national inter-ministerial WG or remotely. The aim is to conclude the drafting process of the NCS and the respective Action Plan, which should be an integral part of the Strategy before the end of the 2nd phase of the PPRD East Programme.

. Task D.1.2 National awareness raising campaigns on Disaster Risk Management (DRM) and . Task D.1.3 National media campaigns on DRM Since these activities are aimed to support the implementation of the National Communication Strategies for Raising Awareness about Disasters that are to be developed within the Task D.1.1, the actual content of these activities will depend on the conclusions put forward by the dedicated national WGs. The concrete forms and themes of the campaigns will be discussed and selected with the national authorities during the drafting process of the National Communication Strategies and in close cooperation with other relevant national stakeholders.

. Task D.1.4 Awareness raising in schools o Subtask D.1.4.2 Development and implementation of school awareness raising The development and eventual implementation of any school awareness raising activities will be directly linked to the development and implementation of the National Communication Strategies in the Partner Countries. The concrete forms and themes of these awareness raising activities in schools will be discussed and selected with the national authorities during the drafting process of the National Communica-

Progress Report 6 - 28 February 2018 61 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 tion Strategies and respective Action Plans. The implementation of this subtask is therefore subject to the adoption of the National Communication Strategies.

. Task D.1.5 Continuation of initiated work with journalists o Subtask D.1.5.2 Further development of the cooperation with journalists No more activities or events are planned under this task within the PPRD East 2 Programme.

Activity D.2 Collaboration with the EU Delegations and coordination with other DRM initiatives in Partner Countries . Task D.2.1 Synergies with the other DRM initiatives The PPRD East 2 expert team will continue to seek synergies with other CP, DRM and DRR related initiatives in the region and beyond, for example with the EUWI+ and the ENI SEIS II East Projects in regard to the FRM elements of their work. The aim is in ensuring proper information sharing and reducing the risk of duplication with other EU and non-EU funded projects. PPRD East 2 has been proposed to present Partner Countries’ DRM experience at the EU CP Forum in March in Brussels within the 4th policy axis (“Fostering cooperation with Europe’s neighbourhood”). DG ECHO proposed Programme to present the lessons learned, challenges and opportunities of working in the EaP countries, and the Programme accepted the opportunity with the gratitude.

. Task D.2.2 Coordination with EU Delegations Cooperation with EUD is expected to be further enhanced. Additional support will be requested from EUD in exploring bilateral EU-Partner Country opportunities to address CP/DRM needs. Already established close cooperation and extensive exchange of information with EUD MD is expected to be maintained. The assistance of the EUD AZ is requested in order to find out what is the position of MES and the Gov- ernment of Azerbaijan in regard to the implementation of the PPRD East 2 Programme, as the communication established with the NPC has not yield adequate and expected results. The support of DG NEAR has been solicited with an aim to finalise the Protocol on Flood Risk Management in the Dniester River Basin.

5.5. ACTIVITY AREA E Activity E.1 Fostering volunteerism in DRM . Task E.1.1 Improving the National Volunteer System o Subtask E.1.1.3.2 Belarus, Moldova and Ukraine national activities The PPRD East 2 experts will continue supporting Belarus, Moldova and Ukraine in the process of developing and implementing a legal and institutional framework for CPV, and in developing and refining the national databases of volunteers and volunteer organisations within CP activities. In Belarus, this will include support in implementation of the Law amending the existing “Law on Fire Safety”, and on supporting the development on creation of the national database of CP volunteer organisations and a system for their registration. In Moldova, the main focus will be on supporting the finalisation, adoption and implementation of the “Regulation on the organization and functioning of volunteer activities within the Civil Protection and Emergency Situations Service”. In Ukraine, the PPRD East 2 will continue to seek additional synergies between this existing WG and the Programme in form of expert support to the development of the draft CPV Amendment to the CPV Code. Additionally, the Programme will support and encourage the NPC to identify the NFP and to establish link

Progress Report 6 - 28 February 2018 62 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249 between the existing WG and PPRD East 2, thus preventing any duplication of effort and ensuring maxi- mum effectiveness in use of national and PPRD East 2 resources allocated for the development of the CPV system in Ukraine. Once the Programme receives the Armenian vision on CP volunteerism, the PPRD East 2 experts will analyse it and will provide feedback.

Activity E.2 Ensuring Project Visibility . Task E.2.1 Develop and implement Visibility Plan o Subtask E.2.1.2 Implement Visibility plan The implementation of the visibility and communication plan will continue, in close cooperation with the national CP authorities, Local Coordinators and EU Delegations - in particular for the dissemination of press releases (prepared and translated by the Programme). The website and the Facebook page will continue to be regularly updated. The PPRD East 2 team will continue to try to establish “direct” link between the websites with key beneficiaries from Azerbaijan, Georgia and Ukraine and the PPRD East 2 website. A 5th and 6th edition of the PPRD East 2 Newsletter will be conceptualized, developed and disseminated in the next reporting period. The PPRD East 2 Fact Sheet will be updated to reflect the accomplishments of the Programme as of December 2017.

Activity E.3 Programme Management . Task E.3.1 National Programme Coordinators meetings The 4th NPC meeting is scheduled to take place on 22 February 2018 in Kyiv, Ukraine. It will serve as a meeting of experts to discuss the technical aspects of Programme implementation in its last year. The opportunity will be used for the bilateral meeting between EU and NPCs (without the presence of the PPRD East 2 team) to discuss Partner Countries needs and expectations of the Phase 3 of the PPRD East Programme. Draft Agenda and draft LoP are attached on Annex 33.

. Task E.3.2 Steering Committee meetings In consultations with EU, it was decided to postpone the 4th SC meeting and combine it with the PPRD East 2 Final Conference, tentatively scheduled to take place in Brussels, Belgium in September 2018.

. Task E.3.3 National Advisory Groups meetings The 5th and final round of NAG/CAG meetings in Partner Countries is scheduled for late spring/early summer 2018. The precise schedule is yet to be developed in cooperation with respective NPCs.

. Task E.3.4 Programme Reporting The Programme has to report to the European Commission every 6 months. The next progress report is due on 31 May 2018, which will mark the end of the 7th reporting period (December 2017-May 2018).

Progress Report 6 - 28 February 2018 63 Prevention, Preparedness and Response to Natural and Man-made Disasters in the EaP countries – PPRD East 2 Contract number 2014/352-249

ANNEXES

ANNEX 1 - RESOURCES UTILISATION UP TO THE REPORTING PERIOD

ANNEX 1.A – PROPOSED ALLOCATION OF RESOURCES

ANNEX 2 - LIST OF PPRD EAST 2 EVENTS’ PARTICIPANTS

ANNEX 3 – AM MES DECREE NO.1043; DRAFT AM FRM ACTION PLAN; 1ST FRM WG AM DRAFT AGENDA

ANNEX 4 –AMENDMENT TO THE DRAFT WATER CODE OF GEORGIA

ANNEX 5 – SCHEMA FOR CLARIFYING ROLES AND RESPONSIBILITIES OF DIFFERENT INSTITUTIONS IN FRM IN MOLDOVA

ANNEX 6 – REVIEW OF THE PFRA AND FH&RM METHODOLOGIES IN UKRAINE

ANNEX 7 – REPORT ON REGIONAL FRM WORKSHOP

ANNEX 8 – AM DRA RECOMMANDATIONS

ANNEX 9 – REFERENCE DRA DOCUMENTS

ANNEX 10 –DRAFT MD DRA PROJECT SUMMARY

ANNEX 11 – EOE UA-AT FIELD REPORT

ANNEX 12 – DRAFT AGENDA AND LOP OF THE NATIONAL WORKSHOP ON PRACTICAL IMPLEMENTATION OF CUSTOMS AGREEMENT IN ARMENIA

ANNEX 13 – THE AGENDA, LIST OF PARTICIPANTS, AND REPORT ON THE EU MOLDEX 2017 2ND PLANNING CONFERENCE

ANNEX 14 – EU MOLDEX 2017 – EXERCISE MATRIX

ANNEX 15 – EU MOLDEX 2017 - DETAILED SCRIPT AND A TIMELINE

ANNEX 16 –EU MOLDEX 2017 - OBSERVERS’ AND VIP PROGRAMMES

ANNEX 17 – EU MOLDEX 2017 - THE JOURNALIST STUDENTS WORKSHOP DRAFT AGENDA, LOP, REPORT, “SAFETY DECLARATION” AND THE “CODE OF CONDUCT FOR JOURNALIST STUDENTS”

ANNEX 18 – JRC DISASTER RISK MANAGEMENT KNOWLEDGE CENTRE NEWSLETTER #10

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ANNEX 19 – EU MOLDEX 2017 - EU AMBASSADORS REMARKS AT THE CLOSING CEREMONY

ANNEX 20 – EU MOLDEX 2017 - WORKSHOP “TRANSFER OF TECHNICAL KNOWLEDGE AND EXPERIENCE” – AGENDA, LOP AND REPORT

ANNEX 21 - PROJECT PROPOSAL “ATLAS EXTENDER ATEX”

ANNEX 22 – AM DRAFT DLD ACTION PLAN

ANNEX 23 – COMPARISON OF THE CLASSIFICATION OF EMERGENCIES AND ASSOCIATED LOSSES ADOPTED IN MOLDOVA AND INDICATORS OF JRC DLD GUIDANCE (2015) AND SENDAI TARGETS

ANNEX 24 – COMPARISON OF THE CLASSIFICATION OF EMERGENCIES AND ASSOCIATED LOSSES ADOPTED IN UKRAINE AND INDICATORS OF JRC DLD GUIDANCE (2015) AND SENDAI TARGETS

ANNEX 25 – EUCPM EARLY WARNING SYSTEMS (EWS) EXPERT WORKING GROUP MEETING DRAFT AGENDA

ANNEX 26 – 4TH ROUND OF NAG/CAG MEETINGS – AGENDAS, LOPS AND REPORTS

ANNEX 27 - ECHO CP MESSAGE ON GEORGIAN FOREST FIRES

ANNEX 28 – EU CP FORUM 2018 CONCEPT NOTE

ANNEX 29 – “EURACARE FLIGHT & SHELTER + MODEX DK” - VIP/OBSERVERS PROGRAMME

ANNEX 30 – LESSONS LEARNT CONFERENCE - QUESTIONNAIRE

ANNEX 31 – LESSONS LEARNT CONFERENCE – DRAFT AGENDA

ANNEX 32 – MD TTX – DRAFT AGENDA AND DRAFT LOP

ANNEX 33 – 4TH NPC MEETING – DRAFT AGENDA AND DRAFT LOP

Progress Report 6 - 28 February 2018 65