NOTICE OF REGULAR MEETING CITY OF PILOT POINT CITY COUNCIL MEETING

NOTICE IS HEREBY GIVEN THAT CITY COUNCIL OF THE CITY OF PILOT POINT, TEXAS, WILL HOLD A REGULAR MEETING ON:

July 22, 2021

AT 6:30 PM - PILOT POINT CITY HALL - COUNCIL CHAMBERS

102 EAST MAIN STREET, PILOT POINT, TX A. VIDEO CONFERENCE 1. lease join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/807366061

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New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/807366061 AGENDA B. ROLL CALL/CALL TO ORDER C. PLEDGE TO FLAGS 1. United States of America 2. Texas Flag Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible D. INVOCATION E. ITEMS OF COMMUNITY INTEREST 1. Saturday, July 31, 2021 - Main Street Farmers Market - 8:00am-Noon Friday, August 6, 2021 - St. Thomas Aquinas Summer Concert featuring Carly Carroll, Carlos Loza and a Mariachi Band - 7:00pm-10:00pm Friday, August 13, 2021 - Union Pacific Big Boy Locomotive Tour stop at Liberty Street - 3:45pm-4:00pm Weekends of August 13th and August 20th - Arsenic and Old Lace is being performed at the Pilot Point Community Opera House F. PUBLIC FORUM, PRESENTATIONS AND RECOGNITION: Public Forum:(Citizens are allowed 3 minutes to speak. If the issue is on the agenda, the City Council may choose to discuss and consider the item. If the issue is not on the agenda, the Council is not permitted by state law to respond to or discuss the item other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. The Council may request the issue to be placed on a future agenda for action in accordance with state law. This forum is not the appropriate place to address complaints against Public Officials and/or Staff. Complaints of this nature should be made in writing and filed with the City Manager.) G. CONSENT AGENDA 1. Discuss, consider, and possible approval of the July 8, 2021 City Council Regular Meeting minutes and the July 9, 2021 City Council Special Meeting minutes. 2. Discuss, consider, and possible action authorizing closure of Charcut St. on Friday, August 6, 2021. 3. Discuss, consider, and possible action on approval to close Liberty Street between Washington Street and Hill Street on Friday, August 13, 2021 from 3:30pm-4:30pm for the Union Pacific Big Boy Locomotive Tour stop. 4. Discuss, consider, and possible action on the approval of Application #2 Change Order of the Fire Station shared drive project. H. REGULAR AGENDA 1. Discuss, consider, and possible action authorizing the Main Street Director to book Mike and the Moonpies for the 2021 Bonnie and Clyde Days concert. 2. Discuss, consider, and possible action on authorizing the Main Street Director to reserve the Kids Zone activities for the 2021 Bonnie and Clyde Days event. 3. Discuss, consider, and possible action on authorizing the payment for audio services for Bonnie and Clyde Days. 4. Discussion regarding the proposed 923 acre Berend Rd. development. 5. Discuss, consider, and possible action on a recommendation on an ordinance amending Chapter 14 Zoning of the City of Pilot Point Code of Ordinances, Section 14.02112 Schedule of Land Uses and Section 14.02.002 Definitions. a. Staff report and presentation. b. Public Hearing. c. Discuss, consider, and take any necessary action. ORDINANCE 449-13-2021 6. Discuss, consider, and possible action on a recommendation on a Special Use Permit for a “Fitness Club or Gym with outdoor operations” in the C-1 zoning district. The property is located at 216 W. Liberty St. and is described as OT Pilot Point, Block 14, Lot 4 in the City of Pilot Point, Texas, Denton County, Texas. a. Staff report and presentation. b. Applicant presentation. c. Public Hearing. d. Discuss, consider, and take any necessary action. ORDINANCE 450-13-2021 7. Discuss, consider, and possible action to allow the City Manager to enter into an Interlocal Agreement with Denton County for Property Tax Assessment and Collection. 8. Discussion on the projected FY2021 Operating and Capital Improvement Budget and proposed FY2022 Operating and Capital Improvement Budget. 9. Discuss, consider, and possible action on making an appointment to the Lake Ray Roberts Planning and Zoning Commission for Denton County. 10. Discuss, consider, and possible action on adopting bylaws for the Pilot Point Municipal Development District. 11. Discuss, consider, and possible action on appointments to the Board of Directors to the Municipal Development District. I. STAFF REPORT 1. June 2021 Code Enforcement Report 2. June 2021 Financial Report 3. June 2021 Library and Cultural Arts Report 4. June 2021 Municipal Court Report J. EXECUTIVE SESSION The City Council of the City of Pilot Point will recess into Executive Session (Closed Meeting) pursuant to the provisions of Chapter 551, Subchapter D, Texas Government Code, to discuss the following: 1. Section 551.071: Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act regarding: Mustang Ranch. K. RECONVENE INTO REGULAR SESSION The City Council of the City of Pilot Point will reconvene into Regular Session (Open Meeting) pursuant to the provisions of Chapter 551, Subchapter D, Texas Government Code, to take any action necessary regarding the following items discussed in Executive Session.: L. FUTURE AGENDA ITEMS/REQUESTS BY COUNCILMEMBERS TO BE ON NEXT AGENDA Councilmembers shall not comment upon, deliberate, or discuss any item that is not on the agenda. Councilmembers shall not make routine inquiries about operations or project status on an item that is not posted. Any Councilmember may, however, state an issue and a request that this issue be placed on a future agenda. M. ADJOURN The City Council reserves the right to meet in Executive Session closed to the public at any time in the course of this meeting to discuss matters listed on the agenda, as authorized by the Texas Open Meetings Act, Texas Government Code, Chapter 551, including 551.071 (private consultation with the attorney for the City); 551.072 (discussing purchase, exchange, lease or value of real property); 551.074 (discussing personnel or to hear complaints against personnel); and 551.087 (discussing economic development negotiations). Any decision held on such matters will be taken or conducted in Open Session following the conclusion of the Executive Session.

Pursuant to Section 551.127, Texas Government Code, one or more Councilmembers may attend this meeting remotely using videoconferencing technology. The video and audio feed of the videoconferencing equipment can be viewed and heard by the public at the address posted above as the location of the meeting. A quorum will be physically present at the posted meeting location of City Hall. In compliance with the Americans with Disabilities Act, the City of Pilot Point will provide reasonable accommodations for disabled persons attending this meeting. Requests should be received at least 24 hours prior to the scheduled meeting by contacting the City Secretary's office at 940-686-2165.

I the undersigned authority do hereby certify this notice was posted on the official bulletin board for the City of Pilot Point, Texas on , and shall remain posted for at least 72 hours preceding the scheduled time of said meeting.

______Lenette Cox, City Secretary City Council Agenda July 22, 2021

Agenda Item: A.1. (Action Item) Agenda Description: lease join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/807366061

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Access Code: 807-366-061

New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/807366061 Background Information:

Financial Information:

City Contact and Recommendations: City Council Agenda July 22, 2021

Agenda Item: E.1. (Action Item) Agenda Description: Saturday, July 31, 2021 - Main Street Farmers Market - 8:00am-Noon Friday, August 6, 2021 - St. Thomas Aquinas Summer Concert featuring Carly Carroll, Carlos Loza and a Mariachi Band - 7:00pm-10:00pm Friday, August 13, 2021 - Union Pacific Big Boy Locomotive Tour stop at Liberty Street - 3:45pm- 4:00pm Weekends of August 13th and August 20th - Arsenic and Old Lace is being performed at the Pilot Point Community Opera House

Background Information:

Financial Information:

City Contact and Recommendations: City Council Agenda July 22, 2021

Agenda Item: G.1. (Action Item) Agenda Description: Discuss, consider, and possible approval of the July 8, 2021 City Council Regular Meeting minutes and the July 9, 2021 City Council Special Meeting minutes. Background Information:

Financial Information:

City Contact and Recommendations: ATTACHMENTS: Description Type Upload Date July 8, 2021 CC Minutes Backup Material 7/12/2021 July 9, 2021 CC Minutes Backup Material 7/12/2021 City of Pilot Point, Texas

Minutes of the July 8, 2021

City Council Meeting

The City Council of the City of Pilot Point, Texas met on this date at 6:30pm for a Regular City Council Meeting. City Council members present were Mayor Shea Dane-Patterson, Mayor Pro Tem Matt McIlravy, Councilmembers Everett Cummings and Elizabeth Jones. City Staff members present were City Manager Britt Lusk, Police Chief Tim Conner, Fire Chief Heath Hudson, Development Services Director John Taylor, Finance Director Michele Sanchez, Public Works Director Trent Vandagriff, Capital Projects Manager Matt Kaminski, Finance Manager Lana Ensminger, and City Secretary Lenette Cox. Human Resources Consultant Kathryn Usrey and Brenda McDonald of Messer, Fort, & McDonald Law Firm were also in attendance

AGENDA

A. VIDEO CONFERENCE

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Access Code: 448-876-037

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B. ROLL CALL/CALL TO ORDER

Mayor Dane-Patterson called the meeting to order 6:31pm and conducted roll call. Place 1 Mario Cisneros – Absent Place 2 Everett Cummings - Present Place 3 Mary Rawls – Absent Place 4 Elizabeth Jones – Present Place 5 Dean Cordell – Absent Place 6 Matt McIlravy – Present Mayor Shea Dane-Patterson – Present

C. PLEDGE TO FLAGS

1. United States of America

2. Texas Flag

Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible

D. INVOCATION

Mayor Pro Tem Matt McIlravy led the invocation.

E. ITEMS OF COMMUNITY INTEREST

F. PUBLIC FORUM, PRESENTATIONS AND RECOGNITION:

Public Forum: (Citizens are allowed 3 minutes to speak. If the issue is on the agenda, the City Council may choose to discuss and consider the item. If the issue is not on the agenda, the Council is not permitted by state law to respond to or discuss the item other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. The Council may request the issue to be placed on a future agenda for action in accordance with state law. This forum is not the appropriate place to address complaints against Public Officials and/or Staff. Complaints of this nature should be made in writing and filed with the City Manager.)

Resident Deborah Garcin thanked the City Council for upholding the C2 zoning on Production St. She stated that as Pilot Point grows, taking the right actions and making the right decisions is important.

G. CONSENT AGENDA

1. Discuss, consider, and possible approval of the June 24, 2021 City Council Regular Meeting minutes.

2. Discuss, consider, and possible action on the approval of payment to Daktronics for the purchase of four (4) baseball/softball score boards.

3. Discuss, consider, and possible action on the approval of selling Brush 642.

Mayor Pro Tem McIlravy moved to approve the Consent Agenda. Councilmember Jones seconded the motion. The motion passed. Ayes: Mayor Dane-Patterson, Mayor Pro Tem McIlravy, Councilmembers Cummings and Jones Absent: Councilmembers Cisneros, Rawls, and Cordell

H. REGULAR AGENDA

1. Discuss, consider and possible action on an ordinance amendment regulating public swimming pools. ORDINANCE 448-13-2021

Development Services Director Taylor stated there are several pools in the city which have public access but there are currently no requirements for permits or inspections by the city. The proposed ordinance would require public pools to follow the Texas Board of Health standards to ensure healthy, safe, and sanitary conditions. Mayor Dane-Patterson moved to approve the Ordinance 448-13-2021. Councilmember Jones seconded the motion. The motion passed. Ayes: Mayor Dane-Patterson, Mayor Pro Tem McIlravy, Councilmembers Cummings and Jones Absent: Councilmembers Cisneros, Rawls, and Cordell

2. Discuss, consider, and possible action accepting Nortex Communication bid for fiber and phone installation at the Fire and Police Building Projects.

Capital Projects Manager Kaminski stated the cost for the Fire Station is $14,856.50 and within the bond budget. The cost for the Police Station is $26,245.0 and within the bond budget. Councilmember Cummings made a motion to accept the Nortex Communication bid. Councilmember Jones seconded the motion. The motion passed. Ayes: Mayor Dane-Patterson, Mayor Pro Tem McIlravy, Councilmembers Cummings and Jones Absent: Councilmembers Cisneros, Rawls, and Cordell

3. Discuss, consider, and possible action to allow City Manager to enter into an Interlocal agreement with Pilot Point ISD for the School Liaison Program.

Finance Director Sanchez stated that with this agreement, PPISD would pay 75% of the 2021-2022 SRO costs, and the City of Pilot Point would pay 25% to be effective on July 1, 2021. The PPISD School Board has already approved the agreement. Mayor Pro Tem McIlravy made a motion to allow the City Manager to enter in an Interlocal Agreement with PPISD for the School Liaison Program. Councilmember Jones seconded the motion. The motion passed. Ayes: Mayor Dane-Patterson, Mayor Pro Tem McIlravy, Councilmembers Cummings and Jones Absent: Councilmembers Cisneros, Rawls, and Cordell

4. Discussion, consideration and authorize staff to negotiate a contract for Solid Waste Collection with Republic Services.

Mayor Dane-Patterson stated the City Council would recess into Executive Session at 6:45pm to discuss this item as authorized by the Texas Open Meetings Act, Texas Government Code, Chapter 551.071.

The City Council reconvened into Regular Session at 7:11pm. Mayor Dane-Patterson stated there is no action to be taken.

Finance Director Sanchez stated the contract had gone out to bid and we received three formal bids. She stated Staff was recommending Republic Services. Republic Services had a higher residential rate but a cheaper commercial rate and better financial stability scores. Rhino Removal had a lower residential rate and higher commercial rate.

Resident Andrew Ambrosio stated he does not think the city should choose a large corporate trash company. He has known Jake Pavelka of Rhino Removal for years and the city should promote small business because a national provider will not provide as good of a service.

Leigh Collins of Republic Services stated they turned in a fair proposal and are competent on what they have offered. As a large company they have buying power and special rates on containers. They have the capacity to flex with growth and have disaster assistance. They have a local presence and have six landfills and two recycling centers. They also have price increases built into the bid and will not be raising their rates.

Jake Pavelka of Rhino Republic stated that because their company is smaller, they will try harder. They will offer the best customer service in Pilot Point and the City’s history has shown that national haulers cannot get the job done. Their company’s desire is to wrap their company around Pilot Point.

Mayor Dane-Patterson stated the issue is what is the better rate for the residents. She serves the residents and many of them are on fixed incomes. Mayor Dane-Patterson made a motion to authorize Staff to negotiate a contract with Rhino Removal. Mayor Pro Tem McIlravy seconded the motion. The motion passed. Ayes: Mayor Dane-Patterson, Mayor Pro Tem McIlravy, Councilmembers Cummings and Jones Absent: Councilmembers Cisneros, Rawls, and Cordell

5. Discussion on the projected FY 2021 recommended Operating and Capital Improvement Budget and proposed FY2022 Operating and Capital Improvement Budget.

Finance Director Sanchez made a presentation with included revenue trends for FY2021, expenditure trends for FY2021, major objectives for FY2022, property tax updates for FY2022, water rates, and the budget and tax rate calendar.

I. EXECUTIVE SESSION

The City Council of the City of Pilot Point will recess into Executive Session (Closed Meeting) pursuant to the provisions of Chapter 551, Subchapter D, Texas Government Code, to discuss the following:

1. a) §551.071: Consultation with Attorney regarding pending or contemplated litigation; or a settlement offer or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter regarding: Claim No. LB124056; Hernandez v. City of Pilot Point.

b) §551.074: Conduct an executive session as authorized by Texas Government Code, Section 551.074(a) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear a complaint or charge against an officer or employee: Claim No. LB124056; Hernandez v. City of Pilot Point.

c) §551.071: Consultation with Attorney to seek advice of the City's attorney about pending or contemplated litigation; or a settlement offer; or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this Chapter regarding: Demand letters received from Mr. and Mrs. Gary Garcin regarding properties located on Production Street.

Mayor Dane-Patterson stated the City Council would recess into Executive Session at 7:47pm to discuss these items.

J. RECONVENE INTO REGULAR SESSION

The City Council of the City of Pilot Point will reconvene into Regular Session (Open Meeting) pursuant to the provisions of Chapter 551, Subchapter D, Texas Government Code, to take any action necessary regarding the following items discussed in Executive Session.:

The City Council reconvened into Regular Session at 8:15pm. Mayor Dane-Patterson stated there is no action to be taken.

K. FUTURE AGENDA ITEMS/REQUESTS BY COUNCILMEMBERS TO BE ON NEXT AGENDA

Councilmembers shall not comment upon, deliberate, or discuss any item that is not on the agenda. Councilmembers shall not make routine inquiries about operations or project status on an item that is not posted. Any Councilmember may, however, state an issue and a request that this issue be placed on a future agenda.

L. ADJOURN

Mayor Dane-Patterson moved to adjourn the meeting at 8:16pm. Mayor Pro Tem McIlravy seconded the motion. The motion passed. Ayes: Mayor Dane-Patterson, Mayor Pro Tem Mcilravy, Councilmembers Cummings and Jones Absent: Councilmembers Cisneros, Rawls, and Cordell

______Shea Dane-Patterson, Mayor

ATTEST:

______Lenette Cox, City Secretary City of Pilot Point, Texas

Minutes of the July 9, 2021

City Council Workshop

The City Council of the City of Pilot Point, Texas met on this date at 1:00pm for a Special City Council Meeting. City Council members present were Mayor Shea Dane-Patterson, Mayor Pro Tem Matt McIlravy, Councilmembers Mary Rawls and Elizabeth Jones. City Staff members present were City Manager Britt Lusk, Police Officer Joe Santos, Development Services Director John Taylor, Finance Director Michele Sanchez, Finance Manager Lana Ensminger, EDC Director Denise Morris, and City Secretary Lenette Cox.

VIDEO CONFERENCE

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Access Code: 155-042-629

AGENDA

A. ROLL CALL/CALL TO ORDER

Mayor Dane-Patterson called the meeting to order 1:07pm and conducted roll call. Place 1 Mario Cisneros – Absent Place 2 Everett Cummings - Absent Place 3 Mary Rawls – Present Place 4 Elizabeth Jones – Present Place 5 Dean Cordell – Absent Place 6 Matt McIlravy – Present Mayor Shea Dane-Patterson – Present

B. PRESENTATION BY THE CITY’S FINANCIAL ADVISORY ON FINANCING STRATEGIES FOR NEW DEVELOPMENT.

Jason Hughes of Hilltop Securities presented an overview of Public Improvement Districts (PID’s), Tax Increment Financing (TIF), Tax Increment Reinvestment Zone (TIRZ) and the City’s roles and responsibilities.

C. PRESENTATION BY THE CITY’S ATTORNEY ON CITY’S LAND USE STRATEGIES. Brenda McDonald of Messer, Fort, & McDonald Law Firm gave a presentation on the city’s land use strategies and quadrant planning.

D. ADJOURN

Mayor Dane-Patterson moved to adjourn the meeting at 2:48pm. Councilmember Jones seconded the motion. The motion passed. Ayes: Mayor Dane-Patterson, Mayor Pro Tem Mcilravy, Councilmembers Rawls and Jones Absent: Councilmembers Cisneros, Cummings, and Cordell

______Shea Dane-Patterson, Mayor

ATTEST:

______Lenette Cox, City Secretary City Council Agenda July 22, 2021

Agenda Item: G.2. (Action Item) Agenda Description: Discuss, consider, and possible action authorizing closure of Charcut St. on Friday, August 6, 2021. Background Information:

Financial Information:

City Contact and Recommendations: ATTACHMENTS: Description Type Upload Date Charcut St. Closure Backup Material 7/13/2021

City Council Agenda July 22, 2021

Agenda Item: G.3. (Action Item) Agenda Description: Discuss, consider, and possible action on approval to close Liberty Street between Washington Street and Hill Street on Friday, August 13, 2021 from 3:30pm-4:30pm for the Union Pacific Big Boy Locomotive Tour stop. Background Information:

Financial Information:

City Contact and Recommendations: Wendy Haun, Main Street Director ATTACHMENTS: Description Type Upload Date Liberty St. Closure Backup Material 7/13/2021 SPECIAL EVENT

TEXAS PERMIT APPLICANT INFORMATION

Name ______Contact Number ______

Organization Name ______Type of organization: ☐ Non-profit ☐ Church ☐ School ☐ Business ☐ Volunteer ☐ Individual ☐ Board / Committee ☐ Other Event Address ______

Email Address ______

Applicant is: ☐ Event Organizer ☐ On-site Emergency Contact ☐ Organization Representative

On-Site Manager ______Contact Number ______

EVENT INFORMATION

Event Name ______Event Date(s) ______

Event Time ______Anticipated Attendance ______City of Pilot Point Service Needs: ☐ Street Closure If so, where? ______☐ Off-duty police presence (additional fee required) ☐ City Facility Usage If so, which facility? ______☐ City Facility Electricity (additional fee required) ☐ Fire/EMS ☐ Public Works (street barricades, additional trash pick-ups) ☐ Portable bathrooms (additional fee required) ☐ Additional liability Insurance Applicant Sales: ☐ Food/Drink (distribute/sell) ☐ Alcohol (distribute/sell) ☐ Merchandise Outside Vendor Sales: ☐ Food/Drink (distribute/sell) ☐ Alcohol (distribute/sell) ☐ Merchandise

Signature ______Date ______Please note that Pilot Point has a City Ordinance prohibiting amplified sound outdoors between the hours of 10 pm and 7 am. Please direct additional questions regarding having an event in Pilot Point to Main Street Director Wendy Haun. Phone: 940-293-7434 | Email: [email protected] CITY STAFF APPROVAL _____ CITY MANAGER ______PUBLIC WORKS _____ POLICE ______FIRE City Council Agenda July 22, 2021

Agenda Item: G.4. (Action Item) Agenda Description: Discuss, consider, and possible action on the approval of Application #2 Change Order of the Fire Station shared drive project. Background Information: During the cost savings initiative the shared drive access to both buildings was planned as a shared expense with two separate contractors doing half the road. In efforts to make this an easier transition and overall better product we removed the project line item from both projects and grouped them under a single separate line item. This item is being paid out of the remaining street bond retainage. Financial Information: Total cost deduction and cost is $58,639.00 City Contact and Recommendations: Capital Projects Manager, Matt Kaminski Financial Department Director, Michele Sanchez ATTACHMENTS: Description Type Upload Date Shared Drive Change order #2 Backup Material 7/15/2021

City Council Agenda July 22, 2021

Agenda Item: H.1. (Action Item) Agenda Description: Discuss, consider, and possible action authorizing the Main Street Director to book Mike and the Moonpies for the 2021 Bonnie and Clyde Days concert. Background Information:

Financial Information: The cost is $6,000 to be paid from the Main Street Events budget line. City Contact and Recommendations: Wendy Haun, Main Street Director ATTACHMENTS: Description Type Upload Date Bonnie and Clyde Days-Concert Backup Material 7/13/2021

City Council Agenda July 22, 2021

Agenda Item: H.2. (Action Item) Agenda Description: Discuss, consider, and possible action on authorizing the Main Street Director to reserve the Kids Zone activities for the 2021 Bonnie and Clyde Days event. Background Information:

Financial Information: The cost is $7,675 to be paid from the Main Street Events budget line. City Contact and Recommendations: Wendy Haun, Main Street Director ATTACHMENTS: Description Type Upload Date Bonnie and Clyde Days-Kids Zone Backup Material 7/13/2021 DATE ORDERED: INVOICE # 30709 (972)-999-7767 4/13/2021 MAILING ADDRESS: |[email protected] 519 Interstate 30 #206 Rockwall, TX 75087 www.bouncenmore.com

RENTED TO: EVENT DATE(S): DELIVERY TYPE: DELIVERY ADDRESS: City of Pilot Point 10/9/2021 TO 10/9/2021 Delivery 261 S. Jefferson St. Pilot Point, TX 76258 102 E Main St. RENTAL PERIOD: SURFACE TYPE: Pilot Point, TX 76258 10:00 AM TO 5:00 PM Grassy Area C: OCCASION: CLIENT TYPE: SITE/CLIENT CONTACT: A: ( ) - *Special Occasion City Wendy Haun W: E-Mail: (940)293-7434 DESCRIPTION ( L x W x H ) PRICE QTY TOTAL Subtotal: $7,575.00 1300 Combos Discount: -$0.00 Fire Station Combo - 3 in 1 1 $245.00 1 $245.00 Actual Size: 22 x 17 x 13 Delivery Fee: $100.00 Setup Area: 27 x 23 x 13 Setup Charge: $0.00 Ferris Wheel Combo - 5 in 1 2 $275.00 1 $275.00 Damage Waiver: $0.00 Actual Size: 18 x 19 x 18 Setup Area: 24 x 24 x 18 Other Fee: $0.00 Sales Tax: $0.00 2600 Interactive Games III Amazon Zip Line (Staffed) 70ft 10-5pm 4 $2,100.00 1 $2,100.00 CC Conv. Fee: $0.00 Actual Size: 70 x 28 x 36 TOTAL: $7,675.00 Setup Area: 100 x 50 x 36 Deposit Due: $3,837.50 Rockwall LED - 4 Lane (STAFFED) 10-5pm $1,250.00 1 $1,250.00 Actual Size: 30 x 10 x 25 Payments: $0.00 Setup Area: 36 x 16 x 25 BALANCE DUE: $7,675.00 Includes separate delivery 3% Credit Card Convenience Fee Equipment will be applied if paying by credit card. Canopy 10x10 EZ (W) $85.00 1 $85.00 There is a $30 Return Check Fee. Actual Size: 10 x 10

Table 4ft Adjustable (delivered stacked) $6.00 2 $12.00 Actual Size: 4 x 2 Chairs - White Chairs $1.50 2 $3.00 Generators Generator - Extended Operation (4hrs) $25.00 2 $50.00 Generator 7500w (4hr run time) $110.00 1 $110.00 Generator 7500w (4hr run time) $110.00 1 $110.00 Events Staff (2hr min.$100 add'l $25/hr) 7 hrs. $225.00 2 $450.00 10-5pm staff person at each combo Staff (2hr min.$100 add'l $25/hr) 7 hrs. $225.00 2 $450.00 10-5pm 2 Floater go give staff breaks 4000 Entertainers Petting Zoo - Large - 7 hrs. 10-5pm $1,535.00 1 $1,535.00 Includes round trip (over 60mi) deliv fee and attendants Face Painter - 7 hrs. 10-5pm $900.00 1 $900.00

Notes: After Hour EMERGENCY CONTACT ONLY 469-338-1796 PAYMENT TERMS: Due Upon Delivery PAYMENT TYPE: Check 1. PAYMENT POLICY: Payment is due in full at the time of delivery. NO set up of equipment will take place until payment is made in full. Failure to make payment could result in delays and/or event cancellation and fees. We must have a credit card on file to hold all reservations, without a credit card we cannot guarantee availability. 2. ATTENTION: Drivers can NOT go up and down stairs and/or hills, or move equipment excessive distances; the set up area must be easily accessible for the delivery truck and driver. 3. ELECTRICAL REQUIREMENTS: Bounce 'N' More is not responsible for providing the appropriate electrical power. Each inflatable unit requires one dedicated 20 AMP circuit unless otherwise stated. It is the Renter’s responsibility to insure that proper electrical power is available for the equipment on the day of event. No refunds will be given for equipment that cannot be operated due to Renter’s failure to provide adequate power. 4. SPACE REQUIREMENTS: Bounce 'N' More is not responsible for ensuring adequate space for proper setup of equipment. It is the Renter’s responsibility to measure in advance, ensure there is adequate space, and provide a flat clean area clear of sharp objects, debris, and low hanging trees. No Refunds will be given for equipment that cannot be setup because the Renter failed to provide adequate space for set-up. 5. CANCELLATION POLICY: Once an order is confirmed, cancellations for any reason up to 2 days prior to event are subject to the following cancellation fees: Bounce House/Sport Games $50, Combos $75, Waterslide/Interactive Rides $100, Trains $150, Concessions $25. The cancellation fee may be applied towards a future event held within 6 months. Any cancellation 2 days or less prior to event are charged the full rental amount. 6. Services such as Entertainers, Animal Farms, Pony Rides, Train Rides, DJ, Food Vendors etc., require a 50% non-refundable booking fee and are subject to full payment if canceled less than 48 hrs prior to event. 7. DEPOSITS: Large events or rides over $500 require a 50% non-refundable deposit. If the event is canceled or rescheduled the non-refundable deposit may be applied to a future event held within six months. 8. WEATHER CANCELLATION POLICY: Inclement weather cancellations do not incur a fee; However cancellations are only accepted on the day of your event and must be before the driver leaves the warehouse. Bounce ‘N’ More reserves the right to make the final decision to cancel a rental due to inclement weather defined as: 15 - 20+SUSTAINED winds (with higher gusts), 70% or higher chance of rain, and/or temperatures below 40° F. 9. REFUND POLICY: During uncertain weather conditions, if Renter agrees to accept delivery of the unit and it begins to rain and storm AFTER unit is DELIVERED and SET UP, there will be NO refunds, discounts, or concessions. Bounce 'N' More is not responsible for any delay in setup operations or closure of games due to inclement weather. There will also be No refunds if we have to remove a rental piece or shut down an event early in case of unsafe conditions, including but not limited to Inclement Weather. 10. PERMITS, LEASES: The Renter is solely responsible for obtaining all permits/ licenses from the appropriate government agencies prior to use. City Council Agenda July 22, 2021

Agenda Item: H.3. (Action Item) Agenda Description: Discuss, consider, and possible action on authorizing the payment for audio services for Bonnie and Clyde Days. Background Information:

Financial Information: The cost is $7,899.75 to be paid from the Main Street Events budget line. City Contact and Recommendations: Wendy Haun, Main Street Director ATTACHMENTS: Description Type Upload Date Bonnie and Clyde Days-Audio Backup Material 7/13/2021 FROM TO IAV Events Group Inc. 12 Balmoral Circle City of Pilot Point Texas 47-2697208 Odessa, TX 79765 C100-22410024 www.iav.events United States 102 E. Main St [email protected] Pilot Point, TX 76258 432-653-1590 United States [email protected] INVOICE

Invoice No. 17-7779214 Invoice Date Jul 12, 2021 Due Date Oct 7, 2021 Balance Due $7,899.75

Item Description Unit Cost Quantity Line Total

Re-Enactment PA Package 1

LR.iQ-15 Turbo-Sound iQ15 speaker w/ tripod $60.00 4 $240.00

LR.RFMic Kit Shure Wireless Mic Combo Kit $120.00 1 $120.00

LR.RCF.Mix Rack Mixer $60.00 1 $60.00

Main Stage Audio PA 1

LR.Hoist Rigging Hoist for PA Hangs $100.00 2 $200.00

LR.RCFFRAME Flight Frame for HDL6a $60.00 2 $120.00

LR.RCFHDL12 RCF HDL12AS Array-Sub $75.00 2 $150.00

LR.RCFHDL6 RCF HDL6 Line Array $90.00 32 $2,880.00

LR.Dan.TH115 Sub High Powered TH115 Subwoofer $180.00 4 $720.00

LR.Lake.LM44Dsp Lake Digital System Processor $180.00 1 $180.00

LR.Amp.LabGrup12 Lab Gruppen 12k44 4 channel Amp with on-board Lake $150.00 1 $150.00 k44 Processing

LR.RCF.HDM45 High Powered Side Fills Speaker $120.00 2 $240.00

LR.LV1.Mix 64 Channel Emotion LV1 Digital Mixer (Package: WSGEXT, FIT $275.00 1 $275.00 controller, Axis One, I/O and Touchscreen monitor solution)

LR.SH.Axient Mic Shure Axient Digital Mic Rental Pack (8) with Antenna Combiner, $700.00 1 $700.00 Pack Server and Antenna Paddles

Main Stage Band Gear 1

LR.AH.SQ6 Allen and Heath SQ6 mixer (Package:SQ6 and I/O, Waves Card, $185.00 1 $185.00 MEU and 10 ME1 mixers0

LR.RCF.MonWedge Monitor Wedge for Band Needs $100.00 6 $600.00 Item Description Unit Cost Quantity Line Total

LR.SH-PSM1000 Rental Shure PSM100O Diversity Ear Monitors - (8 pack) with $685.00 1 $685.00 Antenna Combine and Helical Antenna system

LR.MicPack.Band Rental of Mic Package for typical band $150.00 1 $150.00

LR.MicPack.Band Rental of Mic Package for typical band $150.00 1 $150.00

LR.MicStPack.Lrg Large Mic Stand Pack for Bands $100.00 1 $100.00

LR.LED.Batten LED Batten for stage wash and effects $45.00 24 $1,080.00

LR.Mac2k Moving Light - effects etc. $125.00 4 $500.00

LR.Vista-4U 4 Universe Lighting Controller $300.00 1 $300.00

Pre-Agreed Discount on Gear for Bonnie & Clyde Events (Lenette $-6,360.25 1 $-6,360.25 Cox and BR agreement 65% off gear) : on $9785 total of gear rentals

SETUP Day Labor: Oct 8th 2021 1

LR.A1.D10 Day Rate Audio Engineer :A1 with PA Rental $500.00 1 $500.00

LR.AM1.D10 Day Rate: Audio Engineer Monitor Mix A1 $500.00 1 $500.00

LR.LD.D10 Day Rate Lighting Designer: L1 with Lighting Rental $500.00 1 $500.00

Show Day Labor: Oct 9th 2021 1

LR.A1.D10 Day Rate Audio Engineer :A1 with PA Rental $500.00 1 $500.00

LR.A1.H Audio Engineer Hourly Rate (after 10) $75.00 5 $375.00

LR.A2.D10 Day Rate Audio Engineer : A2 $400.00 1 $400.00

LR.A2.H Audio Engineer A2: Hourly Rate (after 10) $60.00 5 $300.00

LR.GENLBR.D10 Day Rate : General Hand Setup/Teardown $400.00 1 $400.00

LR.AM1.D10 Day Rate: Audio Engineer Monitor Mix A1 $500.00 1 $500.00

LR.LD.D10 Day Rate Lighting Designer: L1 with Lighting Rental $500.00 1 $500.00

Labor: setup day Friday Oct. 8th / Show Oct. 9th Subtotal $7,899.75

Discount Applied on Gear Rentals Paid To Date $0.00

Terms Balance Due $7,899.75

Stage and Power will need to be in place by Mid-day Friday Oct. 8th, 2021.

We will be present to tie in pa hoists and install LED battens before the roof of the stage should be allowed to raise out. The LED battens will be connected to front and down lines of the stage for wash. Ground effect lighting will be added to the stage deck and secured properly as we determine band locations and spots.

The City should have a boom lift (40' minimum) on site and close by to ensure any needs that arise can be met quickly and expeditiously. The lift should be present on both the setup and show days and a plan to have it near the stage is best.

There will need to be security on-site over night October 8th until the crew arrives on show day.

Power for the Re-enactment PA needs to be arranged in advance and our team will need to have access to that power early on Saturday morning. This is a struggle at times, so a generator might be best to ensure it happens on time.

City Council Agenda July 22, 2021

Agenda Item: H.4. (Action Item) Agenda Description: Discussion regarding the proposed 923 acre Berend Rd. development. Background Information:

Financial Information:

City Contact and Recommendations: City Council Agenda July 22, 2021

Agenda Item: H.5. Public Hearing (Action Item) Agenda Description: Discuss, consider, and possible action on a recommendation on an ordinance amending Chapter 14 Zoning of the City of Pilot Point Code of Ordinances, Section 14.02112 Schedule of Land Uses and Section 14.02.002 Definitions. a. Staff report and presentation. b. Public Hearing. c. Discuss, consider, and take any necessary action. ORDINANCE 449-13-2021

Background Information: The Planning and Zoning Commission and the City Council gave staff direction to amend the zoning ordinance to allow a “Fitness Club or Gym with outside operations” in a C-1 Zoning District with a Special Use Permit (SUP). The proposed ordinance amendment makes the following changes:

adds “Fitness Club or Gym (indoors)” as permitted uses in C-1, C-2, I-1, and I-2 adds “Fitness Club or Gym (with outside operations)” as permitted uses in C-1 with an SUP, C-2, I-1, and I-2

As a cleanup the following change is also being proposed: Add the SF-3 zoning district to the Use Chart – This district is in the text of the Zoning Ordinance but was never codified into the Schedule of Land Uses. No use changes are proposed within the district as it takes the uses out of the text and conforms other uses not listed to the other SF districts.

The Definitions section is also being amended to include the following definitions: Fitness Club or Gym (indoors) – any person, firm, corporation, organization, club, or association engaged in the sale of instruction, training, or assistance in a program of physical exercise or weight reduction, which may include the use of a sauna, whirlpool bath, weightlifting room, massage, steam room, or other exercising or weight reduction machine or device. All activities shall be confined to the inside of a building. Fitness Club or Gym (with outdoor operations) – any person, firm, corporation, organization, club, or association engaged in the sale of instruction, training, or assistance in a program of physical exercise or weight reduction, which may include the use of a sauna, whirlpool bath, weightlifting room, massage, steam room, or other exercising or weight reduction machine or device. All or a portion of the operations may be conducted outdoors.

Financial Information: NA City Contact and Recommendations: John Taylor, Development Services Director

Planning and Zoning Commission recommended approval of the ordinance as written. City Council Agenda July 22, 2021

Agenda Item: H.6. Public Hearing (Action Item) Agenda Description: Discuss, consider, and possible action on a recommendation on a Special Use Permit for a “Fitness Club or Gym with outdoor operations” in the C-1 zoning district. The property is located at 216 W. Liberty St. and is described as OT Pilot Point, Block 14, Lot 4 in the City of Pilot Point, Texas, Denton County, Texas. a. Staff report and presentation. b. Applicant presentation. c. Public Hearing. d. Discuss, consider, and take any necessary action. ORDINANCE 450-13-2021

Background Information: The approximate location of the SUP request is indicated on the attached site map. It is proposed to be in a portion of an existing 4,800 sq. ft. vacant building off the square. The gym will be in 3 of the 4 bays of the building using approx. 3,600 sq. ft. The other bay is for lease. The property is owned by Shannon and Kevin Stafford. They along with the owners of Kainos Functional Fitness, are requesting a Special Use Permit for the operation of a fitness club or gym with the use and storage of a limited amount of fitness equipment outside at property located at 216 W. Liberty. The fitness equipment anticipated to be stored outside includes large tires used for tire flips. According to the owners all tires are proposed to be stored on the north side of the building under the awning. The tires are intended to be stored in a sightly manner and free from the accumulation of water. They state, while most of the fitness classes will be conducted indoors, it is reasonable to expect some activities will be conducted outdoors on the business property or on the city’s public property. These activities include but are not limited to running, tire flips, and skid pulls. It is intended that no activities will impede with the daily conduct of the local businesses near the facility and the safety of all members will be the priority when programming outdoor activity. The SUP will need to have written conditions approved as a part of the ordinance to be enforceable. Recommended conditions include: 1. All exercise equipment used and stored outside must be stored on the north side of the building with no visibility from the street and under cover from the rain. with the exception that flip tires can be visible from the street but must be under cover. 2. No activities will impede with the daily conduct of the local businesses near the facility nor with the traffic flow on any street or sidewalk. 3. Prior to certificate of occupancy the business and building will be in conformance with all City of Pilot Point rules and regulations. 4. All members safety will be the priority when programming outdoor activity. The following are the rules for approval of a Special Use Permit. Sec. 14.02.501 Issuance After public hearing and proper notice and after recommendation by the planning and zoning commission, the city council may authorize the issuance of a special use permit when the council finds all of the following conditions present: (1) That the establishment, maintenance, or operation of the special use will not be materially detrimental to or endanger the public health, safety, morals, or general welfare; (2) That the uses, values and enjoyment of other property in the neighborhood for purposes already permitted shall be in no foreseeable manner substantially impaired or diminished by the establishment, maintenance, or operation of the specific use; (3) That the establishment of the conditional use will not significantly impede the normal and orderly development and improvement of the surrounding property for uses permitted in the district; (4) That adequate utilities, access roads, drainage and other necessary site improvements have been or are being provided; (5) That adequate measures have been or will be taken to provide ingress or egress so designed as to minimize traffic congestion in the public streets; and (6) That the special use shall conform to all applicable yard area regulations of the district in which it is located. Sec. 14.02.502 Conditions and restrictions Prior to the granting of any special use permit, the city council may stipulate such conditions and restrictions upon the establishment, location, construction, maintenance, and operation of the specific use as deemed necessary to protect the public health, safety and general welfare of the community and to secure compliance with the standards and requirements specified in section 14.02.501(1) through (6) of this division. In all cases in which specific uses are granted, the council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. (1993 Code, sec. 10-7-2) Notices were sent out to all property owners within 200’ of the parcel that contains this building and a legal notice was run in the newspaper notifying of the public hearings to be held on 7-13-21 for Planning and Zoning Commission and 7-22-21 for the City Council. No opposition was received.

Financial Information: NA City Contact and Recommendations: John Taylor, Development Services Director

The Planning and Zoning Commission held a Public Hearing with no one speaking in opposition. The Commission voted 6 to 1 to recommend approval of the SUP with the conditions as stated above and in the ordinance. They also wanted to tie the SUP to the operator and not the land but an SUP is like zoning as it goes with the land and not the user. ATTACHMENTS: Description Type Upload Date Site Map Backup Material 7/15/2021 SUP Ordinance Ordinance 7/15/2021

Ordinance No.

An ordinance adopting Special Use Permit SUP 2021-01 for a Gym with Outside Operations in a C-1 zoning district on certain property known as 216 W. Liberty Street zoned Retail Commercial (C-1) uses; amending the Zoning District Map accordingly; authorizing the building official to issue permits upon an effective date; providing for a fine of up to $2,000.00 for each violation; providing this ordinance be cumulative; and providing for severability, governmental immunity, injunctions, publication, and an effective date.

WHEREAS, after notice and public hearing the Planning and Zoning Commission heard and recommended approval of the Special Use Permit SUP 2021-01 on July 13, 2021;

WHEREAS, after notice and public hearing, and upon consideration of the recommendation of the Commission and of all testimony and information submitted during the public hearing, the City Council has determined that the use will: complement or be compatible with the surrounding uses and community facilities; contribute to, enhance or promote the welfare of the area of the SUP and adjacent properties; not be detrimental to the public health, safety or general welfare; and conform in all other respects to all applicable zoning regulations and standards; and

WHEREAS, the City Council has determined that it is in the best interest of the public and in support of the health, safety, morals, and general welfare of the citizens that the special use permit be approved. Now therefore;

BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PILOT POINT, TEXAS:

1.

A special use permit for a Gym with outside operations is hereby granted for the property known as 216 W. Liberty Street, described in Exhibit A, and the Zoning District Map shall be amended to reflect the change made by this ordinance. Development and use of the property shall be in compliance with this ordinance, the conditions stated in Exhibit B, and the site plan in Exhibit C. In the event of a conflict between the provisions in Exhibit B and the provisions in any other exhibit, the provisions in Exhibit B control.

2.

Any person, firm, corporation, agent or employee thereof who violates any of the provisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be fined an amount not to exceed Two Thousand Dollars and No Cents ($2,000.00)

2

for each offense. Each day that a violation is permitted to exist shall constitute a separate offense.

4.

This ordinance shall be and is hereby declared to be cumulative of all other ordinances of the City of Pilot Point; and this ordinance shall not operate to repeal or affect any of such other ordinances except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this ordinance, in which event such conflicting provisions, if any, in such other ordinance or ordinances are hereby repealed.

5.

If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be unconstitutional, such holding shall not affect the validity of the remaining portions of this ordinance.

6.

All the regulations provided in this ordinance are hereby declared to be governmental and for the health, safety and welfare of the general public. Any member of the City Council or any City official or employee charged with the enforcement of this ordinance, acting for the City of Pilot Point in the discharge of his/her duties, shall not thereby render himself/herself personally liable; and he/she is hereby relieved from all personal liability for any damage that might accrue to persons or property as a result of any act required or permitted in the discharge of his/her said duties.

7.

Any violation of this ordinance can be enjoined by a suit filed in the name of the City of Pilot Point in a court of competent jurisdiction, and this remedy shall be in addition to any penal provision in this ordinance or in the Code of the City of Pilot Point.

9.

This ordinance shall become effective upon the caption and penalty of this ordinance shall be published in a newspaper of general circulation in the City of Pilot Point, Texas, in compliance with the provisions of law.

3

SUP20 21 -01

PASSED AND APPROVED, on the 22nd day of July, 2021, at a regular meeting of the City Council of the City of Pilot Point, Texas.

SHEA DANE-PATTERSON, Mayor

ATTEST:

Lenette Cox, City Secretary

4

SUP20 21 -01

EXHIBIT “A”

Location

BEING generally located at 216 W. Liberty Street . described as OT Pilot Point, Block 14, Lot 4 in the City of Pilot Point, Texas, Denton County, Texas.

5

SUP20 21 -01

EXHIBIT “B”

Regulations

1. .

6

SUP20 21 -01 EXHIBIT “C”

Site Plan

7

City Council Agenda July 22, 2021

Agenda Item: H.7. Minute Resolution (Action Item) Agenda Description: Discuss, consider, and possible action to allow the City Manager to enter into an Interlocal Agreement with Denton County for Property Tax Assessment and Collection.

Background Information: This is an agreement with Denton County for ad valorem tax collection. It will last the duration of the Tax Year 2021 (October 1, 2021- September 30, 2022).

Financial Information: The city will be charged $1.00 per parcel that the Denton County handles collections for. This will be an estimated cost of $2,417.

City Contact and Recommendations: Michele Sanchez- Finance Director

Recommend approving the Inter Local Agreement with Denton County for Property Tax Assessment and Collection. City Council Agenda July 22, 2021

Agenda Item: H.8. Minute Resolution (Action Item) Agenda Description: Discussion on the projected FY2021 Operating and Capital Improvement Budget and proposed FY2022 Operating and Capital Improvement Budget.

Background Information:

Financial Information:

City Contact and Recommendations: Michele Sanchez, Finance Director City Council Agenda July 22, 2021

Agenda Item: H.9. (Action Item) Agenda Description: Discuss, consider, and possible action on making an appointment to the Lake Ray Roberts Planning and Zoning Commission for Denton County. Background Information: Former Council Member Whitney Delcourt was a member of the Board. Her position is now open. Financial Information:

City Contact and Recommendations: John Taylor, Development Services Director City Council Agenda July 22, 2021

Agenda Item: H.10. (Action Item) Agenda Description: Discuss, consider, and possible action on adopting bylaws for the Pilot Point Municipal Development District. Background Information:

Financial Information:

City Contact and Recommendations: Denise Morris, Economic Development Director City Council Agenda July 22, 2021

Agenda Item: H.11. (Action Item) Agenda Description: Discuss, consider, and possible action on appointments to the Board of Directors to the Municipal Development District. Background Information:

Financial Information:

City Contact and Recommendations: Denise Morris, Economic Development Director

Recommended to appoint the current EDC Board of Directors to the MDD Board of Directors with the same staggered terms of office. ATTACHMENTS: Description Type Upload Date 2021-2022 EDC Board of Directors Roster Backup Material 7/19/2021

Economic Development Corporation Board

Glen Ray Term: July 2023 President 100 S Hill Street 940-686-2130 [email protected]

Matt McIlravy Term: July 2022 301 N. Sierra Trail 325-315-6488 [email protected]

Justin Byars Term: July 2023 409 N. College St. 864-991-7720 [email protected]

Rowland Funk Term: July 2022 9624 Yellow Rose Lane 214-405-4708 [email protected]

Andrew Ambrosio Term: July 2023 325 W. Grove St . 720-933-0855 [email protected]

Stephanie Sanchez Term: July 2022 405 Copenhavr 940.312.9923 [email protected]

Everett Cummings Term: July 2022 416 W. Walcott 214.202.6990 [email protected]

REV July 19, 2021

City Council Agenda July 22, 2021

Agenda Item: I.1. (Action Item) Agenda Description: June 2021 Code Enforcement Report Background Information:

Financial Information:

City Contact and Recommendations: ATTACHMENTS: Description Type Upload Date June 2021 Code Enforcement Report Backup Material 7/9/2021

City Council Agenda July 22, 2021

Agenda Item: I.2. Minute Resolution (Action Item) Agenda Description: June 2021 Financial Report Background Information:

Financial Information:

City Contact and Recommendations: ATTACHMENTS: Description Type Upload Date June 2021 Financials Backup Material 7/13/2021 Percentage Goals City of Pilot Point Texas Oct-8% Jan-33% Apr-58% July-83% FY21 Financial Report Nov-17% Feb-42% May-67% Aug-92% May 31, 2021 Dec-25% Mar-50% June-75% Sept-100% GENERAL FUND REVENUES Account Description FY18 Actual FY19 Actual FY20 Actual FY21 Budget YTD % 01-40000-00 CURRENT PROPERTY TAXES 1,326,368 1,375,779 1,524,498 1,651,876 1,401,286 84.8% 01-40100-00 DELINQUENT PROPERTY TAXES 21,602 49,028 21,499 18,000 23,259 129.2% 01-40200-00 P & I - PROPERTY TAXES 20,543 31,657 20,742 19,000 10,284 54.1% 01-41000-00 SALES TAX 791,080 803,839 853,539 898,538 794,470 88.4% 01-41100-00 ECON DEV SALES TAX 259,903 267,946 283,984 296,400 264,823 89.3% 01-49400-00 TRANSFER TO EDC (259,903) (267,946) (301,216) (296,400) -264,823 89.3% 01-41200-00 ALCOHOLIC BEVERAGE TAX 16,032 18,412 12,427 16,800 12,803 76.2% Subtotal Tax Collections 2,175,625 2,278,715 2,415,474 2,604,214 2,242,101 86.1%

01-42000-00 TELECOMMUNICATIONS 42,452 112,646 9,221 15,000 9,501 63.3% 01-42100-00 ATMOS ENERGY 36,309 42,721 42,721 43,000 36,040 83.8% 01-42200-00 TEXAS NEW MEXICO POWER 126,481 123,418 80,538 160,000 96,432 60.3% 01-42300-00 COSERV ELECTRIC 21,605 21,681 15,279 25,500 12,279 48.2% 01-42400-00 CABLE TV 6,283 25,678 20,034 27,500 19,309 70.2% 01-42401-00 CABLE FRANCHISE FEES/PED 4,157 5,136 4,007 5,000 3,862 77.2% 01-42500-00 IESI FRANCHISE FEES-RES 19,877 21,740 22,726 25,000 17,739 71.0% 01-42550-00 IESI FRANCHISE FEES-COMM 55,118 62,167 45,364 60,000 31,276 52.1% Subtotal Franchise Fees 312,282 415,187 239,890 361,000 226,439 62.7%

01-43001-00 BEER & WINE PERMITS 705 3,568 3,563 1,000 1,868 186.8% 01-44300-00 HEALTH INSPECTIONS 11,180 11,830 12,945 12,000 12,878 107.3% 01-43100-00 BUILDING PERMITS 80,791 60,973 144,227 85,000 118,920 139.9% 01-43101-00 BUILDING INSPECTION FEES 59,555 45,990 124,291 60,000 108,368 180.6% 01-43102-00 PLAT FEES 8,198 7,276 13,377 6,500 9,024 138.8% 01-43103-00 C/O INSPECTIONS 1,270 1,090 1,870 2,000 330 16.5% 01-43104-00 C/O PERMIT 830 595 1,530 1,600 770 48.1% 01-43106-00 CIVIL ENGINEERING PLAN REVIEW 1,313 4,000 10,000 250.0% 01-43110-00 CONSTRUCTION INSPECTIONS BY CP 8,663 46,402 60,000 72,889 121.5% 01-43200-00 CONTRACTOR REGISTRATION 2,085 840 6,635 3,600 7,610 211.4% 01-47000-00 ZONING/VARIANCE - 500 01-47101-00 ZONING - USE CHANGE 2,500 3,000 500 500 1,375 275.0% Subtotal Permit Fees 167,114 143,825 356,652 236,200 344,531 145.9%

01-43300-00 DOG LICENSE & IMPOUND FEES 136 175 95 175 105 60.0% 01-43400-00 SECURITY ALARM PERMITS 1,925 1,920 1,450 1,400 1,027 73.4% 01-43450-00 DRAINAGE FEE 83,594 90,297 121,480 183,600 124,723 67.9% 01-44000-00 MUNICIPAL COURT (FINES) 64,358 75,053 44,482 50,000 26,550 53.1% 01-44001-00 TECHNOLOGY FEE REVENUE 1,576 1,744 1,064 1,200 588 49.0% 01-44002-00 SECURITY FEE REVENUE 1,176 1,304 1,006 1,000 672 67.2% 01-44003-00 CHILD SAFETY LOCAL 4,377 10,596 410 5,000 5,287 105.7% 01-44004-00 LOCAL WARRANT FEE 1,984 3,369 2,328 3,000 1,335 44.5% 01-44005-00 LOCAL TRUANCY PREVEN/DIVERSION 11 100 12 11.9% 01-44006-00 LOCAL MUNICIPAL JURY FUND 555 1,000 595 59.5% 01-44010-00 PPISD SRO CONTRACT OFFICER 76,633 201,495 150,488 123,045 0 0.0% Subtotal Court and Public Safety 235,759 385,953 323,367 369,520 160,894 43.5%

01-44100-00 AMBULANCE FEES 226,402 237,192 220,310 225,000 144,755 64.3% 01-44150-00 MVBA AMB COLLECTIONS 2,343 834 10,534 2,000 4,690 234.5% 01-44200-00 LIBRARY FEES 3,561 4,026 2,261 3,000 1,275 42.5% 01-44400-00 PARK FACILITY FEE 810 825 6,740 500 265 53.0% 01-44500-00 BUILDING RENTALS 1,700 2,260 580 1,000 0 0.0% 01-44550-00 BALLPARK RENTAL 3,240 140 680 4,000 1,640 41.0% 01-45550-00 GF CREDIT CARD FEES 249 75 54 100 100 99.9% 01-45551-00 CREDIT CARD FEES - COURT 1,276 1,669 1,209 2,000 882 44.1% 01-46000-00 COUNTY - AMBULANCE 51,895 52,321 55,046 60,000 49,452 82.4% 01-46100-00 COUNTY - FIRE 72,150 55,650 56,200 62,000 50,200 81.0% 01-46200-00 COUNTY - LIBRARY 12,900 12,900 13,300 13,000 13,300 102.3% 01-47200-00 MAIN STREET FUND RAISERS 14,527 22,666 11,940 20,000 21,922 109.6% 01-47210-00 BLOOMFIELD SCHOOL 640 1,704 485 750 135 18.0% 01-47250-00 MUSEUM DONATIONS (JURY) 8 - - 50 0 0.0% 01-47255-00 LIBRARY DONATIONS - 91 100 50 477 954.0% 01-47500-00 MISCELLANEOUS INCOME 27,296 35,070 9,386 10,000 29,067 290.7% 01-47510-00 RHINO COMMUNICATIONS RENTAL 6,600 7,350 7,800 7,800 5,850 75.0% 01-47600-00 SALE OF MATERIALS/PROPERTY - - - - 0 01-47816-00 COVID19-CARES ACT RELIEF 8,248 - 0 01-48500-00 INSURANCE PROCEEDS 1,012 14,771 42,405 - 22,954 Subtotal Serv Fees & Other Revenue 426,609 449,544 447,278 411,250 346,965 84.4%

01-49010-00 TRANSFER TO GF RESERVES - - - (70,000) 0 01-49150-00 TRANSFER FROM EDC - ADMIN - - - 5,000 0 0.0% 01-49300-00 TRANSFER FROM EDC - PARKS - 5,000 10,000 10,000 0 0.0% 01-49351-00 CARES ACT REIMBURSEMENT 40,000 01-49500-00 TRANSFER FROM W/S 59,310 59,310 59,310 355,580 266,685 75.0% 01-49510-00 PILOT TRANSFER FROM W/S 30,232 30,232 56,232 50,000 50,000 100.0% 01-49550-00 TRANSFER FROM HOT/MOTEL - 6,500 - 5,000 0.0% Subtotal Service Fees & Other Rev 89,542 101,042 125,542 395,580 316,685 80.1%

01-50000-00 INTEREST - GENERAL FUND 22,413 26,708 11,080 9,000 584 6.5% Subtotal Interest & Donations 22,413 26,708 11,080 9,000 584 6.5%

GENERAL FUND REVENUE 4,386,764 3,638,198 82.9% GENERAL FUND EXPENDITURES FY18 Actual FY19 Actual FY20 Actual FY21 Budget YTD 01 ADMINISTRATION 494,806 517,579 604,411 503,648 438,985 87.2% 02 POLICE 882,542 965,107 1,022,853 1,023,677 853,252 83.4% 03 FIRE/EMS 1,026,163 1,118,532 1,049,209 1,207,068 883,790 73.2% 05 STREETS 229,100 216,613 245,054 343,325 252,858 73.6% 06 KEEP PILOT POINT BEAUTIFUL 2,605 1,485 919 3,100 800 25.8% 07 DEVELOPMENT SERVICES 216,218 258,113 284,622 417,224 378,561 90.7% 08 LIBRARY 179,196 191,286 191,636 235,806 164,604 69.8% 09 PARKS 45,713 64,622 119,936 167,938 116,143 69.2% 10 MAIN STREET 106,493 139,325 111,953 79,468 60,384 76.0% 11 NON-DEPARTMENTAL 191,471 211,109 226,339 5,000 9,953 199.1% 12 HOME PROGRAM 196,464 97,400 - - 0 15 DRAINAGE 80,247 121,969 139,003 164,849 71,067 43.1% 17 MUNICIPAL COURT 94,365 80,529 82,260 81,726 61,743 75.5% 18 COMMUNITY CENTER 17,869 28,069 14,972 16,880 24,757 146.7% 19 MUNI COURT & POLICE RESTRICTED 6 46,450 3,668 5,500 5,162 93.9% 25 MUSEUM 12,988 13,872 8,752 15,365 5,667 36.9% 31 ANIMAL CONTROL 25,279 32,459 40,536 36,800 25,931 70.5% 32 CODE ENFORCEMENT 63,778 74,077 71,787 85,664 57,958 67.7% TOTAL GENERAL FUND EXPENDITURES 3,865,303 4,178,596 4,217,909 4,393,036 3,411,614 77.7%

GF EXPENDITURES OVER REVENUES 6,273 226,583

Utility Fund Revenues FY18 Actual FY19 Actual FY20 Actual FY21 Budget YTD 02-45000-20 WATER REVENUE 1,131,737 1,253,950 1,454,162 1,859,928 1,149,079 61.8% 02-45050-20 N TX GROUNDWATER DIST 16,124 15,152 15,563 16,000 11,055 69.1% 02-45100-20 SEWER REVENUE 801,626 873,632 988,464 1,312,180 822,074 62.6% 02-45200-20 SANITATION REVENUE 272,505 238,161 246,230 250,000 191,721 76.7% 02-45300-20 WATER TAPS 23,500 32,800 111,300 60,000 111,226 185.4% 02-45350-20 WATER METER FEE - 1,500 27,200 15,000 30,900 206.0% 02-45400-20 SEWER TAPS 4,800 63,865 164,346 85,000 156,455 184.1% 02-45500-20 CONNECT FEES 25,865 19,040 18,615 16,000 18,215 113.8% 02-45550-20 UTILITY CREDIT CARD FEES 3% 11,998 12,454 19,618 14,000 15,948 113.9% 02-45600-20 PENALTIES 31,894 33,521 15,884 33,000 5,389 16.3% 02-46100.20 PRO RATA FEE 2,581 - 0 02-47500-20 MISCELLANEOUS 17,539 29,830 18,749 18,000 17,395 96.6% 02-47501-20 INTEREST 5,008 6,128 3,188 4,000 190 4.8% 02-47530-20 MVBA UB COLLECTION AGENCY - - - - 0 02-48500-20 INSURANCE PROCEEDS 27,829 38,160 31,995 - 0 02-49200-20 TSF TO W/S RESERVE - - - (25,000) 0 0.0% WATER/SEWER FUND REVENUES 2,370,425 2,618,193 3,117,893 3,658,108 2,529,646 69.2%

Utility Fund Expenditures FY18 Actual FY19 Actual FY20 Actual FY21 Budget YTD 21 Water - Expenditures 1,384,308 1,373,475 1,202,707 1,675,518 1,216,231 72.6% 22 Sewer - Expenditures 988,162 1,207,474 950,810 1,256,447 836,249 66.6% 23 UtilityTOTAL - Expenditures WATER/SEWER FUND 332,795 355,586 366,279 717,059 513,906 71.7% EXPENSES 2,705,265 2,936,535 2,519,796 3,649,024 2,566,386 70.3%

UF EXPENDITURES OVER REVENUES (9,084) -36,740 Page 5 City of Pilot Point Texas FY21 Financial Report- As of June 30, 2021 Funds 01 to 81

Beginning Ending Fund Fund Balance Revenue Expenditures Balance RESTRICTED GENERAL FUND POLICE DONATION FUND $ 1,827.84 $ 0.10 $ (465.00) $ 1,362.94 $ - POLICE LEOSE FUND $ 10,729.55 $ 0.61 $ - $ 10,730.16 $ - POLICE SEIZURE FUND $ 341.01 $ 0.02 $ - $ 341.03 $ - FIRE DONATION FUND $ 7,931.06 $ 100.45 $ 8,031.51

HOTEL/MOTEL FUND FUND 04 $ 8,668.73 $ 0.50 $ - $ 8,669.23

PILOT POINT CORONA RELIEF FUND FUND 21 $ 11.12 $ - $ - $ 11.12

PILOT POINT TIRZ 1 FUND 40 $ 80,459.43 $ 5.56 $ (2,755.00) $ 77,709.99

DEBT SERVICE - TIRZ 1 FUND 45 $ 19,094.24 $ - $ - $ 19,094.24

GENERAL CAPITAL FUND FUND 50 $ (163,621.92) $ 31.32 $ - $ (163,590.60)

GO CAPITAL FUND FUND 51 $ 1,436,230.24 $ 81.03 $ (219,626.60) $ 1,216,684.67

GENERAL DEBT SERVICE FUND FUND 55 $ 223,004.51 $ 25,293.02 $ (5,371.96) $ 242,925.57

WATER CAPITAL FUND FUND 60 $ 26,118.11 $ 1.80 $ - $ 26,119.91

CO 2018 CAPITAL FUND FUND 61 $ 3,816,499.30 $ 263.67 $ (74,942.70) $ 3,741,820.27

WATER DEBT SERVICE FUND 65 $ 182,978.51 $ 34,048.64 $ - $ 217,027.15

PARK/LAND DEDICATION FUND FUND 80 $ 113,732.35 $ 2,257.86 $ - $ 115,990.21

DEVELOPMENT ESCROW FUND 81 $ 3,403.39 $ 0.24 $ - $ 3,403.63 Bank Account Balances 09/30/20 06/30/21 Fund 1 01-10010-00 Consolidated Cash Portion (486,874.31) (12,914.58) 473,959.73 01-10100-00 Con Cash - Payroll 46,256.76 - (46,256.76) 01-10300-00 GF Reserve 462,303.72 462,706.86 403.14 01-12000-00 GF Oper (Logic) 3,173.67 3,176.48 2.81 - 01-10400-00 Police Seizure 340.70 341.03 0.33 01-11800-00 Police Dept 4,742.32 1,362.94 (3,379.38) 01-11850-00 Police Leose Training 11,750.06 9,201.75 (2,548.31) 01-11900-00 Fire Dept 6,086.51 8,301.51 2,215.00 01-11905-00 Main Street Credit Card 40.00 40.00 - 01-11910-00 Court Credit Card Payments 200.00 200.00 - 01-12400-00 Main St (Logic) 10,683.43 10,692.76 9.33 - 01-10015-00 Con Cash Portion Ped 1% 23,793.59 - (23,793.59) 01-11911-00 Muni Technology Fee 6,711.39 386.39 (6,325.00) 01-11912-00 Muni Security Fee 22,130.84 21,323.04 (807.80) 01-11913-00 Muni Child Safety 44,281.57 34,252.71 (10,028.86) 01-15000-00 Fire Department Cash - - - 01-15100-00 Petty Cash - General Fund 448.78 448.78 - 01-15300-00 Petty Cash - Police Seizure 1,580.00 1,580.00 - 01-15400-00 Petty Cash - Library 43.83 43.83 -

157,692.86 541,143.50 383,450.64

Fund 2 02-10010-00 Consolidated Cash (128,241.81) (257,079.90) (128,838.09) 02-10100-00 Water/Sewer Operating 20,865.17 - (20,865.17) 02-10900-00 W/S Reserves 191,496.83 191,680.49 183.66 - 02-10200-00 Water Deposits 32,062.00 32,687.00 625.00 02-11410-00 Credit Card Payments 500.00 500.00 - 02-12100-00 W/S OP (Logic) 7,467.47 7,473.89 6.42 02-15200-00 Petty Cash Water Sewer 311.92 311.92 -

124,461.58 (24,426.60) (148,888.18) Fund 4 04-10700-00 Hotel/Motel 6,002.69 8,669.23 04-12700-00 Hot/Mot (Logic) 725.17 725.51 6,727.86 9,394.74 Fund 21 21-10015-00 Corona Relief Fund 188,633.68 11.12 188,633.68 11.12 Fund 50 50-12200-00 Parks (Logic) 10,100.20 10,109.00 10,100.20 10,109.00 Fund 51 51-10011-00 2019 CO Bond Construction 1,461,855.29 854,386.47 51-10012-00 2019 CO Bond I/S 7,623.84 7,631.17 1,469,479.13 862,017.64 Fund 55 55-13350-00 Gen Debt (Logic) 730.59 730.93 730.59 730.93 Fund 60 60-10013-00 2013 CO 13,981.78 13,995.18 13,981.78 13,995.18 Fund 65 65-13450-00 Water Debt (Logic) 11,047.17 11,056.88 11,047.17 11,056.88 Fund 99 99-10000-00 Consolidated Cash 628,271.76 3,976,769.30

99-10001-00 408,043.93 58,226.14 99-10002-00 108,349.58 277,878.15

99-10003-00 (73,123.80) (55,962.14) 99-10004-00 4,937.00 4,937.00 99-10040-00 (141,499.98) (77,709.99) 99-10045-00 (19,084.62) (19,094.24) 99-10050-00 79,641.84 163,590.60 99-10055-00 (41,971.56) (242,925.57) 99-10060-00 (26,087.88) (26,119.91) 99-10061-00 (944,104.40) (3,741,820.27) 99-10065-00 (21,932.19) (217,027.15) 99-10070-00 99-10080-00 (102,419.70) (115,990.21) 99-10081-00 - (3,403.63)

99-10100-00 72,209.98 5,297.22 99-10900-00 (591.76) (591.76) 99-16105-00 (19,830.87) (20,114.47) 99-16111-00 13,439.70 13,625.06 99-27200-00 4,572.21 1,158.59 99-27300-00 59,701.21 10,321.63 99-27400-00 12,879.19 10,379.10 99-31000-00 (1,303.74) (1,399.64) 99-50000-00 (95.90) (23.81) Current Year Revenue/Expense

Total (Point Bank & Logic) (0.00) (0.00)

TTL Point Bank TTL LOGIC - - PUBLIC SALES TAX COMPARISON FY 21 vs FY20

FY21 Public Month Sales City 75% EDC 25% FY20 FY20 vs FY19 OCTOBER $ 119,270.73 $ 89,453.05 $ 29,817.68 $ 83,147.67 $36,123.06 NOVEMBER $ 109,358.11 $ 82,018.58 $ 27,339.53 $ 104,678.70 $4,679.41 DECEMBER $ 103,412.90 $ 77,559.68 $ 25,853.23 $ 107,375.42 -$3,962.52 JANUARY $ 101,888.63 $ 76,416.47 $ 25,472.16 $ 77,557.36 $24,331.27 FEBRUARY $ 147,486.64 $ 110,614.98 $ 36,871.66 $ 116,882.79 $30,603.85 MARCH $ 98,691.74 $ 74,018.81 $ 24,672.94 $ 80,359.50 $18,332.24 APRIL $ 85,554.65 $ 64,165.99 $ 21,388.66 $ 84,404.16 $1,150.49 MAY $ 159,493.35 $ 119,620.01 $ 39,873.34 $ 104,087.67 $55,405.68 JUNE $ 130,606.26 $ 97,954.70 $ 32,651.57 $ 90,640.91 $39,965.35 JULY $ - $ - $ 120,619.06 -$120,619.06 AUGUST $ - $ - $ 124,390.68 -$124,390.68 SEPTEMBER $ - $ - $ 106,104.75 -$106,104.75

YTD TTLS $ 1,055,763.01 $ 791,822.26 $ 263,940.75 $ 1,200,248.67 $ (144,485.66) Sales Tax Report City of Pilot Point Finance FY21

By Fiscal Year 10/01 - 09/30 Year October November December January February March April May June July August September Total 1 2 3 4 >

2021 $119,270.73 $109,358.11 $103,412.90 $101,888.63 $147,486.64 $98,691.74 $85,554.65 $159,493.35 $130,606.26 $1,055,763.01 0.879620654 12% 2020 $83,148 $104,679 $107,375 $77,557 $116,883 $80,360 $84,404 $104,088 $90,641 $120,619 $124,391 $106,105 $1,200,248 0.894996475 11% 2019 $92,405 $104,787 $87,215 $77,051 $99,302 $77,868 $73,982 $105,021 $84,462 $84,709 $101,281 $86,134 $1,074,218 0.962261024 4% 2018 $81,524 $100,506 $70,029 $77,019 $100,434 $75,218 $71,578 $102,322 $78,055 $86,895 $109,891 $80,207 $1,033,678 0.950989463 5% 2017 $78,108 $91,069 $73,385 $75,336 $95,577 $72,836 $76,328 $96,365 $70,834 $69,179 $99,711 $82,272 $983,017 0.97640547 2% 2016 $78,152 $96,020 $76,195 $64,502 $101,683 $71,340 $69,040 $95,265 $69,074 $69,245 $92,462 $76,844 $959,823 0.96895886 3% 2015 $70,298 $72,914 $72,737 $57,320 $89,131 $106,880 $58,754 $80,965 $83,811 $65,563 $92,017 $79,638 $930,029 0.909122189 9% 2014 $61,989 $77,916 $59,641 $58,522 $74,578 $70,144 $75,910 $85,041 $64,850 $69,446 $76,768 $70,704 $845,510 0.863565186 14% 2013 $54,121 $63,651 $57,537 $55,318 $67,640 $49,497 $56,399 $71,215 $58,666 $65,094 $68,432 $62,584 $730,153 0.926534576 7% 2012 $58,412 $62,864 $48,371 $49,713 $70,273 $45,993 $48,543 $63,869 $52,285 $58,487 $60,744 $56,958 $676,512 0.882986555 12% 2011 $53,443 $57,628 $44,542 $46,597 $56,404 $42,119 $38,158 $57,911 $43,663 $44,823 $59,860 $52,203 $597,351 0.997937561 0% 2010 $49,623 $56,216 $44,414 $42,693 $55,866 $41,711 $41,218 $69,407 $47,651 $45,895 $54,372 $47,055 $596,119 1.081497151 -8%

June

180000 Sales Tax Analysis

160000

140000

120000

100000

$159,493.35 80000

60000 $104,088 $105,021 $102,322 $96,365 $95,265 $80,965 $85,041 40000 $71,215 $69,407 $63,869 $57,911 20000

2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 0 City Council Agenda July 22, 2021

Agenda Item: I.3. (Action Item) Agenda Description: June 2021 Library and Cultural Arts Report Background Information: Monthly report on the Pilot Point Community Library, the Clifton and Nadene Irick Museum, the Bloomfield Schoolhouse, and the Community Center. Financial Information:

City Contact and Recommendations: Wendy Turner, Library Director ATTACHMENTS: Description Type Upload Date June 2021 Library and Cultural Arts Report Backup Material 7/2/2021

LIBRARY AND CULTURAL ARTS

July 2021 Council Report Activity for June 2021

Library

June Stats

• 1,115 Visits to the Library • 1,136 Items checked out • 38 Total eBooks borrowed • 20 New library cards

Face-to-face summer programming for all ages began on June 1 st . This year’s summer reading program theme is “Tails and Tales.”

Summer programs include Storytime at Old City Park on Tuesday mornings, Folktales and a Craft on Wednesday mornings, Family Events on Thursdays, Adult programs on Fridays, and Movies on Saturdays. Programs are being held at the Community Center except for Saturday movies.

Museum

The Clifton and Nadene Irick Museum reopened on Saturday, June 12 th . The Museum current exhibits highlight the history of Pilot Point and the creation of Lake Ray Roberts.

The Museum was the site for several events. A history forum was presented by Jay Melugin, City Historian, on June 19 th . The Pilot Point Chamber of Commerce held a mixer at the Museum on June 10 th . Plus, the Library and Cultural Arts Board met at the Museum for their meeting on June 15 th .

City Council Agenda July 22, 2021

Agenda Item: I.4. Minute Resolution (Action Item) Agenda Description: June 2021 Municipal Court Report Background Information:

Financial Information:

City Contact and Recommendations: Vanessa Watkins ATTACHMENTS: Description Type Upload Date June 2021 Municipal Court Report Backup Material 7/1/2021 City of Pilot Point

Municpal Court Report 2021 A January 2021 February 2021 March 2021 April 2021 May 2021 June 2021 July 2021 August 2021 September October 2021 November December 2021 2021 2021 New Cases Filed Traffic (Non -Parking) 7 20 23 34 13 12 Traffic (Parking) 0 0 0 0 0 0 Non -Traffic (State Law) 0 1 0 5 1 1 Non -Traffic (Penal Code) 0 0 1 0 0 0 Non -Traffic (City Ord) 2 3 1 3 3 1 Total 9 24 25 42 17 14 Cases Dismissed: After DSC 0 1 0 0 0 5 After Deferred 0 8 4 0 1 2 After Proof of Insurance 0 1 0 0 2 1 Compliance Dismissals 0 0 0 2 0 0

Total Cases Pending 529 523 520 539 536 477 Active Cases Pending 214 209 208 174 213 120 Inactive Cases 315 314 312 365 323 357 (Warrants) Total Cases Disposed 8 30 28 24 20 73

Fines/Fees Collected: Kept by City $2,260.01 $3,051.00 $6,519.21 $4,748.71 $2,516.70 $3,038.52 Remitted to State $900.99 $1,217.00 $2,411.79 $2,190.29 $1,297.80 $1,175.48 Remitted to Collections $255.90 $0.00 $769.20 $0.00 $0.00 $78.00 (MVBA) Total $3,416.90 $4,268.00 $9,700.20 $6,939.00 $3,814.50 $4,292.00 Total Outstanding $295,737.33 $295,239.43 $290,665.03 $298,503.63 $297 ,451.93 $283,721.90 Fines/Fees Due End of Month City’s Portion: $196,641.75 $195,804.25 $192,381.84 $199,441.23 $199,319.33 $185,613.55 State’s Portion: $44,939.30 $45,284.90 $44,956.11 $46,142.42 $45,224.62 $42,764.70 Collections Portion: $54,156.28 $54,150.28 $53,327.08 $52,919.98 $52, 907.98 $55,343.65 Warrants: Warrants Issued 0 0 0 77 0 35 Warrants Cleared 2 1 6 10 42 4 Amount Due on Outstanding Warrants $223,568.54 $223,075.84 $220,235.34 $241,746.93 $220,729.93 $238,554.60 End of Month City’s Portion: $141,119.79 $140,850.28 $139,072.38 $157,067.71 $143,325.35 $154,023.07 State’s Portion: $29,273.93 $29,170.44 $28,799.34 $33,109.75 $30,461.11 $30,532.39 Collections Portion: $53,174.82 $53,055.12 $52,363.62 $51,569.47 $46,943.47 $53,999.14 Amount Collected on $973.90 $150.00 $4,144.20 $770.00 $462.50 $1,081.00 Warrants During Month Amount of Fines/Fees 0.00 0.00 0.00 0.00 0.00 $590.00 Disposed with Time Served

City Council Agenda July 22, 2021

Agenda Item: J.1. (Action Item) Agenda Description: Section 551.071: Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act regarding: Mustang Ranch. Background Information:

Financial Information:

City Contact and Recommendations: