Completion Report Project Number: 27180 Loan Number: 1454(SF) November 2005 Pakistan: Second Girls Primary School Sector Project CURRENCY EQUIVALENTS Currency Unit – Pakistan rupee/s (PRe/PRs) At Appraisal At Project Completion (June 1996) (May 2005) PRe1.00 = $0.0300 $0.0174 $1.00 = PRs34.80 PRs57.50 ABBREVIATIONS ADB – Asian Development Bank BME – benefit monitoring and evaluation CMS – community model school CPRM – country portfolio review mission DOE – Department of Education EA – Executing Agency FCU – federal coordinating unit HM – Headmistress HRD – human resource development IM – instructional materials IRI – interactive radio instruction LC – learning coordinator MOE – Ministry of Education NGO – nongovernment organization NSC – national steering committee NWFP – North-West Frontier Province OPEC – Organization of Petroleum Exporting Countries Fund for Fund International Development O&M – operation and maintenance PCC – provincial coordinating committee PCR – project completion review PED – provincial education department PIU – project implementation unit PPAR – project performance audit report PPTA – project preparatory technical assistance QIC – quality improvement cell SMC – school management committee TRR – teacher resource room NOTES (i) The fiscal year (FY) of the Government of Pakistan and its agencies ends on 30 June. FY before a calendar year denotes the year in which the fiscal year ends, e.g., FY2000 ends on 30 June 2000. (ii) In this report, "$" refers to US dollars. Vice President L. Jin, Operations Group 1 Director General K. Senga, South Asia Regional Department Director P. Fedon, Pakistan Resident Mission Team leader S. Tamang, Head, Infrastructure and Portfolio Management Unit, People’s Republic of China Resident Mission Team member S. Bhatti, Social Sector Specialist, Results Management and Development Effectiveness Unit, Pakistan Resident Mission CONTENTS Page BASIC DATA ii MAP ix I. PROJECT DESCRIPTION 1 II. EVALUATION OF DESIGN AND IMPLEMENTATION 2 A. Relevance of Design and Formulation 2 B. Project Outputs 4 C. Project Costs 8 D. Disbursements 9 E. Project Schedule 9 F. Implementation Arrangements 10 G. Conditions and Covenants 10 H. Consultant Recruitment and Procurement 10 I. Performance of Consultants, Contractors, and Suppliers 11 J. Performance of the Borrower and the Executing Agency 11 K. Performance of the Asian Development Bank 12 III. EVALUATION OF PERFORMANCE 12 A. Relevance 12 B. Efficacy in Achievement of Purpose 12 C. Efficiency in Achievement of Outputs and Purpose 13 D. Preliminary Assessment of Sustainability 13 E. Environmental, Sociocultural, and Other Impacts 14 IV. OVERALL ASSESSMENT AND RECOMMENDATIONS 14 A. Overall Assessment 14 B. Lessons Learned 14 C. Recommendations 15 APPENDIXES 1. List of Community Model Schools 16 2. Community Model Schools Visited by the Mission 54 3. Community Model Schools Staff Position and Enrollment 70 4. Staff Development Program 71 5. Project Cost 72 6. Yearly Contract Awards and Disbursements 73 7. Project Implementation Schedule 74 8. Status of Compliance with Loan Covenants 77 9. Consulting Services 86 10. Summary of Major Activity Achievements 87 BASIC DATA A. Loan Identification 1. Country Pakistan 2. Loan Number 1454-PAK (SF) 3. Project Title Second Girls Primary School Sector Project 4. Borrower Islamic Republic of Pakistan 5. Executing Agency a. Ministry of Education (federal) b. Department of Education (Balochistan) c. Department of Education (NWFP) d. Department of Education (Punjab) e. Department of Education (Sindh) 6. Amount of Loan SDR31,178,000 7. Project Completion Report Number PCR: PAK 902 B. Loan Data 1. Appraisal – Date Started 2 March 1996 – Date Completed 21 March 1996 2. Loan Negotiations – Date Started 10 July 1996 – Date Completed 12 July 1996 3. Date of Board Approval 15 August 1996 4. Date of Loan Agreement 28 February 1997 5. Date of Loan Effectiveness – In Loan Agreement 29 May 1997 – Actual 19 January 1998 – Number of Extensions 2 6. Closing Date – In Loan Agreement 31 May 2002 – Actual 31 March 2005 – Number of Extensions 3 7. Terms of Loan – Interest Rate 1% – Maturity (number of years) 35 years – Grace Period (number of years) 10 years 8. Disbursements a. Dates Initial Disbursement Final Disbursement Time Interval 18 March 1998 Not yet completed Effective Date Original Closing Date Time Interval 19 January 1998 31 May 2002 53 months iii b. Amount ($million) Category or Subloan Last Net Original Revised Amount Amount Amount Undisbursed Allocation Allocation Canceled Available Disbursed Balance Civil Works 21.7 23.2 1.5 20.9 25.5 (4.6) Furniture, Equipment, Vehicles, 9.9 8.7 (1.2) 8.8 1.6 7.2 and Materials Staff Development 2.8 2.6 (0.2) 2.7 0.7 2.0 Consulting Services 2.1 2.1 0.0 1.8 2.6 (0.8) Community Participation 2.1 2.1 0.0 2.2 0.0 2.2 Salaries, Incentives, and O&M 2.5 2.5 0.0 3.1 1.0 2.1 New CMS Staff Salaries 3.0 3.0 0.0 2.2 1.6 0.6 Total 44.1 44.2 0.1 41.7 33.0 8.7 CMS = community model school, O&M = operation and maintenance. 10. Local Costs (Financed) - Amount ($million) 6.9 - Percent of Local Costs 18.8 - Percent of Total Cost 18.5 C. Project Data 1. Project Cost ($million) Cost Appraisal Estimate Actual Foreign Exchange Cost 10.1 41.6 Local Currency Cost 68.7 19.0 Total 78.8 60.6 2. Financing Plan ($million) Cost Appraisal Estimate Actual Implementation Costs Borrower Financed 17.0 12.1 ADB Financed 44.2 36.4 OPEC Financed 16.0 11.3 Total 77.2 59.8 IDC Costs Borrower Financed 0.8 0.1 ADB Financed 0.8 0.7 OPEC Financed 0.0 0.0 Total 78.8 60.6 ADB = Asian Development Bank, IDC = interest during construction, OPEC Fund = Organization of Petroleum Exporting Countries Fund for International Development. iv 3. Cost Breakdown by Project Component ($million) Component Appraisal Estimate Actual Base Cost Civil Works 39.3 36.4 Furniture, Equipment, Vehicles, and Materials 13.8 4.1 Staff Development 2.9 0.8 Consulting Services 2.2 2.8 Community Participation 2.2 0.0 CMS Staff Salaries 16.5 9.7 Salaries, Incentives, and O&M 1.9 1.5 Total Base Cost 77.2 55.3 Taxes and Duties 0.0 0.0 Service Charges 1.6 0.8 Imprest Account 0.0 4.5 Total 78.8 60.6 CMS = community model school, O&M = operation and maintenance. 4. Project Schedule Item Appraisal Estimate Actual A. Implementation Plan Developed Start July 1997 July 1997 Completion December 1998 December 1998 B. Civil Works Start July 1998 April 1998 Completion December 2001 31 March 2005 C. Equipment and Furnishing 1. PIU/Quality Improvement Centers Start April 1998 April 1998 Completion September 1998 March 1999 2. Teacher Resource Rooms/CMSs Start January 1998 January 2000 Completion June 2002 March 2005 D. Instructional Materials 1. Community Model Schools Start April 1999 July 2000 Completion June 2002 March 2005 2. IRI English – Dissemination Start January 1999 January 2001 Completion December 2002 December 2002 3. IRI Mathematics – Dissemination Start October 1999 January 2001 Completion December 2002 March 2005 4. Packets – Dissemination Start October 1999 January 2001 Completion December 2002 March 2005 5. Assessment Tests – Preparation and Administration Start July 1997 Not implemented Completion September 1998 Not implemented E. Appointment of Staff v Item Appraisal Estimate Actual 1. PIUs/FCU and QICs Start April 1997 April 1997 Completion December 1997 December 2000 2. Headmistresses/Teachers/Learning Coordinators Start July 1998 July 1998 Completion June 2002 March 2005 F. Consulting Services 1. Interactive Radio Instructions Start July 1997 January 2000 Completion June 1999 December 2001 2. Student Flow Models Start April 1998 Not implemented Completion September 1998 Not implemented 3. Community Mobilization (NGO) Start April 1998 April 2001 Completion June 2002September 2003 4. Training Start April 1998 January 2002 Completion December 1998 December 2003 5. Evaluation Start April 1998 January 2001 Completion December 1998 June 2003 6. Architectural Engineering Start October 1997 January 2001 Completion March 2002 December 2003 G. Staff Development 1. Foreign Fellowships Start July 1998 Not implemented Completion September 1998 Not implemented 2. Local Fellowships Start July 1997 January 2000 Completion December 2002 March 2005 CMS = community model school, FCU = federal coordination unit, IRI = interactive radio instructions, NGO = nongovernment organization, PIU = project implementation unit, QIC = quality improvement cell. 5. Project Performance Report Ratings Ratings Development Implementation Implementation Period Objectives Progress From 1 October 1998 to 31 December 1998 S S From 1 January 1999 to 31 March 1999 S S From 1 April 1999 to 30 June 1999 S S From 1 July 1999 to 30 September 1999 S S From 1 October 1999 to 31 December 1999 S S From 1 January 2000 to 31 March 2000 S S From 1 April 2000 to 30 June 2000 S S From 1 July 2000 to 30 September 2000 S S From 1 October 2000 to 31 December 2000 S S vi From 1 January 2001 to 31 March 2001 S S From 1 April 2001 to 30 June 2001 S S From 1 July 2001 to 30 September 2001 S S From 1 October 2001 to 31 December 2001 S S From 1 January 2002 to 31 March 2002 S S From 1 April 2002 to 30 June 2002 S S From 1 July 2002 to 30 September 2002 S S From 1 October 2002 to 31 December 2002 S S From 1 January 2003 to 31 March 2003 S S From 1 April 2003 to 30 June 2003 S S From 1 July 2003 to 30 September 2003 S S From 1 October 2003 to 31 December 2003 S S From 1 January 2004 to 31 March 2004 S S From 1 April 2004 to 30 June 2004 S S From 1 July 2004 to 30 September 2004 S S From 1 October 2004 to 31 December 2004 S S From 1 January 2005 to 31 March 2005 S S S = satisfactory.