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September 8, 2020 Remote Council Meeting Packet

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AGENDA TOLLAND TOWN COUNCIL ZOOM REMOTE MEETING SEPTEMBER 8, 2020 – 7:00 P.M. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. MOMENT OF SILENCE 4. PROCLAMATIONS/PRESENTATIONS: None 5. PUBLIC PETITIONS, COMMUNICATIONS, AND PUBLIC PARTICIPATION (on any subject within the jurisdiction of the Town Council) (2 minute limit) 6. PUBLIC HEARING ITEMS: 6.1 Consideration of a resolution to update §A176-15 of the Town Code, Town Green and Fire Training Center Sign Policy. 6.2 Consideration of a resolution to rescind the issuance of bonds approved by resolution on July 9, 2019 for a fire rescue truck and approval to provide $750,000 from general fund - unassigned fund balance for the financing of the fire rescue truck. 7a. REPORTS OF BOARDS AND COMMITTEES RESPONSIBLE TO THE COUNCIL 7b. REPORTS OF TOWN COUNCIL LIAISONS 8. NEW BUSINESS (ACTION/DISCUSSION ITEMS): 8.1 Consideration of a resolution to approve the revised Personnel Policies and Procedures. 8.2 Appointment of Town Council Liaison to Commission on People with Disabilities. 8.3 Appointments to vacancies on various municipal boards/commissions. 8.3.a. Appointment to Tolland Water Commission 9. OLD BUSINESS (ACTION/DISCUSSION ITEMS): 10. REPORT OF THE TOWN MANAGER (A WRITTEN REPORT SHALL BE PROVIDED THE 1ST MEETING OF THE MONTH ONLY) 11. ADOPTION OF MINUTES 11.1 August 25, 2020 Remote Special Meeting Minutes 11.2 August 25, 2020 Remote Regular Meeting Minutes 11.3 September 1, 2020 Remote Special Meeting Minutes Page 1 of 70 12. CORRESPONDENCE TO COUNCIL 13. CHAIRPERSON’S REPORT 14. COMMUNICATIONS AND PETITIONS FROM COUNCILPERSONS 15. PUBLIC LISTED PARTICIPATION (on any subject within the jurisdiction of the Town Council) (3 minute limit) 16. ADJOURNMENT To Join Zoom Meeting, either click: https://us02web.zoom.us/j/84444123925?pwd=UGlDY2EyODFsQ3VZTGx5ZzQ3aDhGUT09 Or call: 1-646-876-9923 and input: Meeting ID: 844 4412 3925 Password: 09082020 To view agenda item attachments, you may visit: http://www.tolland.org/government/town-council Any party needing an accommodation may contact the Town Manager’s Office at (860) 871-3600 The Town of Tolland is an Affirmative Action/Equal Opportunity Employer Page 2 of 70 Agenda Item #6.1 – Public Hearing AGENDA ITEM BACKGROUND ITEM: Consideration of a resolution to update §A176-15 of the Town Code, Town Green and Fire Training Center Sign Policy. FOR COUNCIL MEETING OF: September 8, 2020 ITEM SUMMARY: Town Council has had several discussions on updating policy §A176-15 of the Town Code, Town Green and Fire Training Center Sign Policy. The Town Council voted on August 25, 2020 to set tonight’s Public Hearing. FINANCIAL SUMMARY: N/A TOWN ATTORNEY REVIEW: N/A COUNCIL ACTION DESIRED: Consideration of the resolution. SUPPORTING MATERIALS: o Copy of Legal Notice o Current §A176-15 of the Town Code o Red Lined Version of §A176-15 of the Town Code o Updated Version of §A176-15 of the Town Code o List of Special Days, Weeks & Months recognized by Presidential Proclamation o Draft Resolution Page 3 of 70 Page 4 of 70 Page 5 of 70 Page 6 of 70 POLICY NO. 15: TOWN GREEN AND FIRE TRAINING CENTER SIGN POLICY Red-lined after August 25 Town Council Meeting A. Policy Purpose. The purposes of the Town Green and Fire Training Center Sign Policy are is to: 1. Provide a place for announcements for any town, civic, non-profit/not-for-profit Formatted: Font: (Default) Times New Roman, 12 pt organizations, or other non-commercial events in the Town of Tolland;" Formatted: Font: (Default) Times New Roman, 12 pt 2. Protect public safety by ensuring that no sign placements have an adverse impact on Formatted: Font: (Default) Times New Roman, 12 pt site distances for oncoming traffic; 3. Protect the integrity of the lawn of the Town Green and Fire Training Center by prohibiting posting of signs that can cause turf damage; 4. Restrict sign posting privileges to town, civic, or non-profit/not-for-profit Formatted: Font: (Default) Times New Roman, 12 pt organizations. No commercial signs or political signs are allowed. Formatted: Font: (Default) Times New Roman, 12 pt B. Procedures Qualified organizations desiring to place a sign on the Town Green and Fire Training Center must follow the procedures. 1. Signs must be free standing and cannot puncture the turf of the Town Green and/or at the Fire Training Center. 2. Signs may not exceed 16 square feet and must otherwise conform to any town signage regulations that may be enacted by any town commission or board. 3. Organizations are restricted to placing their signs at the designated areas located at the south end of the Town Green and the Fire Training Center. Only one sign per organization per location will be allowed. 4. Organizations placing signs in the designated areas must register the sign with the Town Manager’s Office or another office designated by the Town Manager, if placed at the Green, or with the Tolland Fire Dept. at the Fire Training Center if at the Fire Training Center, before placing the sign. Each sign must have a waterproof label on the back side, stating the name and phone number of a person within the organization who is responsible for the sign, the date of placement and the date of the event. Signs may be removed immediately if this information is not attached to the sign. 5. Signs may be placed at either site no more than 14 days prior to an event, and must be removed within 2 days following an event. 6. Requests for a day, week, or month recognition sign must be scheduled with the Formatted: Font: (Default) Times New Roman, 12 pt, Font Town Manager's office and preference will be given to events over recognition if color: Auto there are more than 5 signs on the Green. A recognition can be up the day before and be taken down within 2 days after the recognized day, week, or month. The approved list of recognized events is the Presidential Proclamation list, and is subject to change. Formatted: Font: (Default) Times New Roman, 12 pt, Font 5.7.The Town will remove signs placed before and/or remaining in the designated areas color: Auto outside these time limits, and hold for the sponsoring organization for 30 days. After 30 days the signs will become the property of the town and may be destroyed. C. Town Notices Town notices of elections and signs announcing other municipally-sponsored events of interest to all residents may be placed by the Town at appropriate locations on the Green and/or Fire Training Center without regard to the above restrictions. D. Enforcement (1) The Town Manager or his/hertheir designee shall be responsible for enforcing this Policy. Page 7 of 70 (2) The Town has the right to limit the number of signs at either designated site to no more thant 5 signs on any day. If there are requests for more than 5 total signs on any given day, a schedule will be worked out by the Town Manager or their designee. E. Effective Date (1) This Policy shall become effective October 1, 2010.September 8, 2020. Adopted: January 23, 2001 Revised: August 2510, 20120 Page 8 of 70 POLICY NO. 15: TOWN GREEN SIGN POLICY A. Policy Purpose. The purpose of the Town Green Sign Policy is to: 1. Provide a place for announcements for any town, civic, non-profit/not-for-profit organizations, or other non-commercial events in the Town of Tolland;" 2. Protect public safety by ensuring that no sign placements have an adverse impact on site distances for oncoming traffic; 3. Protect the integrity of the lawn of the Town Green by prohibiting posting of signs that can cause turf damage; 4. Restrict sign posting privileges to town, civic, or non-profit/not-for-profit organizations. No commercial signs or political signs are allowed. B. Procedures Qualified organizations desiring to place a sign on the Town Green must follow the procedures. 1. Signs must be free standing and cannot puncture the turf of the Town Green. 2. Signs may not exceed 16 square feet and must otherwise conform to any town signage regulations that may be enacted by any town commission or board. 3. Organizations are restricted to placing their signs at the designated area located at the south end of the Town Green. Only one sign per organization will be allowed. 4. Organizations placing signs in the designated area must register the sign with the Town Manager’s Office or another office designated by the Town Manager before placing the sign. Each sign must have a waterproof label on the back side, stating the name and phone number of a person within the organization who is responsible for the sign, the date of placement and the date of the event. Signs may be removed immediately if this information is not attached to the sign. 5. Signs may be placed no more than 14 days prior to an event, and must be removed within 2 days following an event. 6. Requests for a day, week, or month recognition sign must be scheduled with the Town Manager's office and preference will be given to events over recognition if there are more than 5 signs on the Green. A recognition can be up the day before and be taken down within 2 days after the recognized day, week, or month. The approved list of recognized events is the Presidential Proclamation list, and is subject to change. 7. The Town will remove signs placed before and/or remaining in the designated area outside these time limits, and hold for the sponsoring organization for 30 days.
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