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25 July 2017 19 July 2017 NOTICE OF ORDINARY COUNCIL MEETING Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 25 July, 2017 commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business. Yours faithfully SJ Harding GENERAL MANAGER ORDER OF BUSINESS 1) Open Ordinary Meeting 2) Consideration of Mayoral Minute 3) Consideration of General Manager’s Report 4) Resolve into Committee of the Whole a) Consideration of Called Items b) Consideration of Closed Items 5) Adoption of Committee of the Whole Report ATTENDEES – JULY 2017 COUNCIL MEETING 2.00pm Philip Donato and his Senior Electorate Officer Brett Cooke Jan Kerr Canowindra Balloon Challenge – outcomes report from 2017 Canowindra Challenge COUNCIL’S MISSION “To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.” COUNCIL’S VISION Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation. GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE ORDINARY COUNCIL MEETING TO BE HELD ON TUESDAY 25 JULY, 2017 Page 1 TABLE OF CONTENTS ITEM 1 APPLICATIONS FOR LEAVE OF ABSENCE .............................. 4 ITEM 2 DECLARATIONS OF INTEREST .................................................. 4 ITEM 3 DECLARATIONS FOR POLITICAL DONATIONS ........................ 5 ITEM 4 MAYORAL MINUTE - APPOINTMENTS ....................................... 5 ITEM 5 COMMITTEE OF THE WHOLE ..................................................... 6 ITEM 6 GROUPING OF REPORT ADOPTION .......................................... 7 ITEM 7 CONFIRMATION OF THE MINUTES ............................................ 7 ITEM 8 COUNCIL PICNIC DAY ................................................................. 8 ITEM 9 LOCAL GOVERNMENT WEEK 2017 UPDATE ............................ 9 ITEM 10 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FINAL QUARTER REVIEW .............................................. 10 ITEM 11 ORANA HOUSE .......................................................................... 11 ITEM 12 REVOTE OF ITEMS FROM THE 2016/17 BUDGET ................... 12 ITEM 13 REQUESTS FOR DONATIONS .................................................. 13 ITEM 14 EVENTS ASSISTANCE PROGRAM 2017/2018 ......................... 14 ITEM 15 PROPOSAL FOR ESTABLISHMENT OF A TRUCK WASH AT MOLONG ............................................................................... 20 ITEM 16 MAY 2017 LOCAL TRAFFIC COMMITTEE ................................ 20 ITEM 17 COUNCIL POOLS ....................................................................... 22 ITEM 18 CANOWINDRA MEN'S SHED ..................................................... 24 ITEM 19 REQUEST FOR THE APPLICATION OF COUNCIL SEAL FOR VARIATION OF RESTRICTION ON USE OF LAND LOT 224 DP 1064871, 8 JAMES DALTON LANE, WINDERA. .......... 25 ITEM 20 REQUEST FOR THE APPLICATION OF COUNCIL SEAL FOR VARIATION OF RESTRICTION ON USE OF LAND FORMERLY DESCRIBED AS LOT 100 DP 1019244 AND CURRENTLY IDENTIFIED AS LOTS 40 & 41 DP 1231827, 298 LAKE CANOBOLAS ROAD, CANOBOLAS. ....................... 26 ITEM 21 DEVELOPMENT APPLICATION 2017/129 SHIPPING CONTAINER LOT 3 DP 11160, 19 HAIG STREET, CUMNOCK .................................................................................. 26 ITEM 22 DEVELOPMENT APPLICATION 2017/158 FOR ADVERTISING SIGNAGE UPON CANOWINDRA SERVICES AND CITIZENS CLUB IN GASKILL STREET, CANOWINDRA ..................................................................................................... 29 THIS IS PAGE NO 1 OF THE GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION TO THE ORDINARY MEETING OF CABONNE COUNCIL TO BE HELD ON 25 JULY, 2017 GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE ORDINARY COUNCIL MEETING TO BE HELD ON TUESDAY 25 JULY, 2017 Page 2 ITEM 23 DEVELOPMENT APPLICATION 2017/89 FOR A DWELLING AND ECOTOURIST FACILITY UPON LOT 712 DP 792758 LAND ON MCMURRAYS LANE, CARGO .................................. 37 ITEM 24 QUESTIONS FOR NEXT MEETING ............................................ 53 ITEM 25 BUSINESS PAPER ITEMS FOR NOTING .................................. 54 ITEM 26 MATTERS OF URGENCY ........................................................... 54 ITEM 27 COMMITTEE OF THE WHOLE SECTION OF THE MEETING ... 55 CONFIDENTIAL ITEMS Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting. Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows: ITEM 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING Procedural ITEM 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING Procedural ITEM 3 DEBT RECOVERY REPORT OF OUTSTANDING DEBTS (b) matters in relation to the personal hardship of a resident or ratepayer ITEM 4 SEWER ACCOUNT 5451010002 REQUEST FOR CONSIDERATION OF INTEREST CHARGES (b) matters in relation to the personal hardship of a resident or ratepayer ITEM 5 WATER ACCOUNT 4420010001 REQUEST FOR CONSIDERATION OF CONSUMPTION CHARGES (b) matters in relation to the personal hardship of a resident or ratepayer ITEM 6 WATER ACCOUNT 4100100009 REQUEST FOR CONSIDERATION OF CONSUMPTION CHARGES (b) matters in relation to the personal hardship of a resident or ratepayer ITEM 7 REQUST FOR CONSIDERATION OF SEWER CHARGES 4028000000 (b) matters in relation to the personal hardship of a resident or ratepayer THIS IS PAGE NO 2 OF THE GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION TO THE ORDINARY MEETING OF CABONNE COUNCIL TO BE HELD ON 25 JULY, 2017 GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE ORDINARY COUNCIL MEETING TO BE HELD ON TUESDAY 25 JULY, 2017 Page 3 ITEM 8 SECTION 18A WEEDS NOTICES (e) information that would, if disclosed, prejudice the maintenance of law ITEM 9 SECTION 18 WEEDS NOTICES (e) information that would, if disclosed, prejudice the maintenance of law ANNEXURE ITEMS ANNEXURE 7.1 JUNE 27 2017 ORDINARY COUNCIL MINUTES .......... 56 ANNEXURE 9.1 TIMETABLE AND MAP LGW COUNCILLOR TOUR 2017 ................................................................................ 74 ANNEXURE 10.1 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FINAL QUARTER REVIEW 2016/17 ........................................................................... 76 ANNEXURE 12.1 REVOTES 2016/17 ....................................................... 125 ANNEXURE 13.1 OCCSH FEE PROPOSAL ............................................ 126 ANNEXURE 16.1 TRAFFIC COMMITTEE 2017 05 25 - MINUTES .......... 127 ANNEXURE 18.1 2017 CANOWINDRA MEN'S SHED DRAFT CROWN RESERVES STANDARD LICENCE AGREEMENT ..... 131 ANNEXURE 23.1 2017 89 DRAFT CONDITIONS OF CONSENT ROSSITER .................................................................... 162 THIS IS PAGE NO 3 OF THE GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION TO THE ORDINARY MEETING OF CABONNE COUNCIL TO BE HELD ON 25 JULY, 2017 GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE ORDINARY COUNCIL MEETING TO BE HELD ON TUESDAY 25 JULY, 2017 Page 4 ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE REPORT IN BRIEF Reason For Report To allow tendering of apologies for Councillors not present. Policy Implications Nil Budget Implications Nil IPR Linkage 4.5.1.g - Code of Meeting Practice adopted and implemented. Annexures Nil File Number \OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 852190 RECOMMENDATION THAT any apologies tendered be accepted and the necessary leave of absence be granted. GENERAL MANAGER'S REPORT A call for apologies is to be made. ITEM 2 - DECLARATIONS OF INTEREST REPORT IN BRIEF Reason For Report To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting. Policy Implications Nil Budget Implications Nil IPR Linkage 4.5.1.g - Code of Meeting Practice adopted and implemented. Annexures Nil File Number \OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2017 - 852191 RECOMMENDATION THAT the Declarations of Interest be noted. THIS IS PAGE NO 4 OF THE GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION TO THE ORDINARY MEETING OF CABONNE COUNCIL TO BE HELD ON 25 JULY, 2017 GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE ORDINARY COUNCIL MEETING TO BE HELD ON TUESDAY 25 JULY, 2017 Page 5 GENERAL MANAGER'S REPORT A call for Declarations of Interest. ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS REPORT IN BRIEF Reason For Report To allow an opportunity for Councillors to declare any Political Donations received. Policy Implications Nil Budget Implications Nil IPR Linkage 4.5.1.g - Code of Meeting Practice adopted and implemented. Annexures Nil File Number \OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 852192 RECOMMENDATION THAT any Political Donations be noted. GENERAL MANAGER'S REPORT A call for declarations of any Political Donations. ITEM 4 - MAYORAL MINUTE - APPOINTMENTS REPORT IN BRIEF Reason For Report
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