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19 September 2019 6:00PM Council Chambers Crookwell

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19 September 2019 6:00PM Council Chambers Crookwell BUSINESS PAPER ORDINARY MEETING Thursday 19 September 2019 6:00PM Council Chambers Crookwell TABLELANDS REGIONAL COUNCIL'S VISION To build and maintain sustainable communities while retaining the region’s natural beauty. COUNCIL'S MISSION To provide services and facilities to enhance the quality of life and economic viability within the Council area. COUNCIL'S AIMS To perform services in a cost efficient, effective and friendly manner in order to achieve Council's Mission in meeting the annual objectives and performance targets of the principal activities Council undertakes on behalf of the community. NOTICE OF MEETING 11 September 2019 Councillors Dear Members Ordinary Meeting of Council Notice is hereby given that the next Ordinary Meeting of Council will take place on Thursday 19 September 2019 in the Council Chambers Crookwell commencing at 6:00PM. Your presence is requested. Yours faithfully JK Bell General Manager Upper Lachlan Shire Council AGENDA ACKNOWLEDGEMENT OF COUNTRY I would like to acknowledge the Traditional Custodians of this Land. I would also like to pay respect to the Elders past and present, of the Wiradjuri Nation, and extend that respect to other Aboriginals present. 1 NOTICE OF WEBCASTING/AUDIO RECORDING OF MEETING 2 APOLOGIES AND LEAVE OF ABSENCE 3 CITIZENSHIP CEREMONY Nil 4 DECLARATIONS OF INTEREST 5 CONFIRMATION OF MINUTES ..................................................................... 11 5.1 Minutes of the Ordinary Meeting of Council of 15 August 2019 12 5.2 Minutes of the Extraordinary Meeting of Council of 29 August 2019 105 6 MAYORAL MINUTES ................................................................................... 107 6.1 Mayoral Minute 108 7 PRESENTATIONS TO COUNCIL/PUBLIC 7.1 Canberra Region Joint Organisation - Gabbi Cusack 8 CORRESPONDENCE .................................................................................. 109 8.1 Correspondence items for the month of September 2019 110 9 LATE CORRESPONDENCE 10 INFORMATION ONLY .................................................................................. 133 10.1 Development Statistics for the Month of August 2019 134 10.2 Monthly Weeds Activities Report 141 10.3 Footpath along Collector Road Gunning 146 10.4 Access Committee Recommendations - September 2018 - Present 151 10.5 Investments for the month of August 2019 154 10.6 Bank Balance and Reconciliation - 31 August 2019 158 10.7 Rates and Charges Outstanding for the month of August 2019 159 10.8 Clarification of changes to Council's Media Policy 162 10.9 Grants Report 164 10.10 Action Summary - Council Decisions 169 REPORTS FROM STAFF AND STANDING COMMITTEES 11 ENVIRONMENT AND PLANNING ............................................................... 175 11.1 NSW Outdoor Dining Policy 176 11.2 Review of Council's Keeping Poultry (Residential Area) Policy 196 11.3 Review of Council's Pesticide Use Notification Policy 201 Ordinary Meeting held on 19 September 2019 Page 3 11.4 Local Strategic Planning Statements 217 11.5 LEP 2010 Land Use Table Review. 279 12 INFRASTRUCTURE DEPARTMENT ........................................................... 297 12.1 Wheeo Road and Peelwood Road School Bus Routes 298 12.2 Bridge maintenance works in 2019/2020 Operational Plan 326 13 FINANCE AND ADMINISTRATION ............................................................. 329 13.1 Crookwell RV Friendly Park Proposal - Park Street, Crookwell 330 13.2 Panel of Code of Conduct - Conduct Reviewers for Council 335 13.3 Review of Council's Government Information (Public Access) Policy 342 13.4 Review of Council's Agency Information Guide 350 13.5 Request for Council support for funding applications to Stronger Country Communities Fund Round 3 368 14 GENERAL MANAGER ................................................................................. 423 14.1 Election of Deputy Mayor (Section 231 of the Local Government Act 1993) 424 14.2 Council Agenda Format and Committees Structure 426 14.3 Council Meetings - Calendar Dates, Times and Frequency 449 14.4 Disclosures of Interest by Councillors and Designated Persons under Clause 4.21 of the Council Code of Conduct 452 14.5 Review of Council's Questions With Notice Policy 454 14.6 Staff Christmas Function and Christmas Closure 2019 459 15 LATE REPORTS 16 REPORTS FROM OTHER COMMITTEES, SECTION 355 COMMITTEES AND DELEGATES ....................................................................................... 461 16.1 Reports for the month of September 2019 462 17 NOTICES OF MOTION ................................................................................. 501 Nil 18 QUESTIONS WITH NOTICE ........................................................................ 503 Nil 19 CONFIDENTIAL SESSION .......................................................................... 509 19.1 Additional Rebate for Undetected Water Leak - 80 Wade Street, Crookwell 19.2 Stronger Country Communities Round 2 - Active Village Project 19.3 Stronger Country Communities Fund Round 2 - Lights Football Action - Soccer Lights at Lin Cooper Field 19.4 Procurement of new Side Loading Garbage Truck for Upper Lachlan Shire Council 19.5 Procurement for bridge replacements - Design and Construction Quotations 19.6 Crookwell Aerodrome Development Update Ordinary Meeting held on 19 September 2019 Page 4 UPPER LACHLAN SHIRE COUNCIL LEAVE OF ABSENCE General Manager Upper Lachlan Shire Council Spring Street CROOKWELL NSW 2583 Dear Sir I wish to apply for leave of absence from the Council Meeting to be held on Date: …………………………………….... I will be absent for the following reason/s: ………………………………………………………………………………………… ………………………………………………………………………………………… ………………………………………………………………………………………… Yours faithfully ……………………………… (Councillor Signature) Ordinary Meeting held on 19 September 2019 Page 5 ETHICAL DECISION MAKING AND CONFLICTS OF INTEREST A GUIDING CHECKLIST FOR COUNCILLORS, OFFICERS AND COMMUNITY COMMITTEES ETHICAL DECISION MAKING • Is the decision or conduct legal? • Is it consistent with Government policy, Council’s objectives and Code of Conduct? • What will the outcome be for you, your colleagues, the Council, anyone else? • Does it raise a conflict of interest? • Could your possible conflict of interest lead to private gain or loss at public expense? • Can the decision be justified in terms of public interest? • Would it withstand public scrutiny? CONFLICT OF INTEREST • A conflict of interest is a clash between private interest and public duty. There are two types of conflict: 1. Pecuniary – regulated by the Local Government Act and Office of Local Government and, 2. Non-pecuniary – regulated by Codes of Conduct and policy, ICAC, Ombudsman, Department of Local Government (advice only). THE TEST FOR CONFLICT OF INTEREST • Is it likely I could be influenced by personal interest in carrying out my public duty? • Would a fair and reasonable person believe I could be so influenced? • Conflict of interest is closely tied to the layperson’s definition of “corruption” – using public office for private gain. • Important to consider public perceptions of whether you have a conflict of interest. IDENTIFYING PROBLEMS 1st Do I have private interest affected by a matter I am officially involved in? 2nd Is my official role one of influence or perceived influence over the matter? 3rd Do my private interest conflict with my official role? Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned. Ordinary Meeting held on 19 September 2019 Page 6 AGENCY ADVICE Officers of the following agencies are available during office hours to discuss the obligations placed on Councillors, Officers and Community Committee members by various pieces of legislation, regulation and Codes. Contact Phone Email Website Upper (02) 4830 [email protected] www.upperlachlan.nsw.gov.au Lachlan 1000 Shire Council ICAC (02)8281 [email protected] www.icac.nsw.gov.au 5999 Toll Free 1800463909 Office of (02) 4428 [email protected] www.olg.nsw.gov.au Local 4100 Government NSW (02) 9286 [email protected] www.ombo.nsw.gov.au Ombudsman 1000 Toll Free 1800451524 Ordinary Meeting held on 19 September 2019 Page 7 UPPER LACHLAN SHIRE COUNCIL COUNCILLORS DISCLOSURE OF A PECUNIARY INTEREST PURSUANT TO PART 4 PECUNIARY INTEREST IN THE CODE OF CONDUCT (THE DISCLOSURE AND MANAGEMENT OF A PECUNIARY INTEREST IS PRESCRIBED UNDER THE CODE OF CONDUCT FOR LOCAL COUNCILS IN NEW SOUTH WALES) To the General Manager I, ____________________________________________________________ Declare a Conflict of Interest, being a PECUNIARY Interest. Name of Meeting: Ordinary Meeting of Council Date of Meeting: Page Number: Item Number: Special disclosure of pecuniary interests by [full name of councillor] in the matter of [insert name of environmental planning instrument] which is to be considered at an Ordinary Meeting of the Council [name of council or council committee (as the case requires)] to be held on the day of 20 . Pecuniary interest Address of the affected principal place of residence of the councillor or an associated person, company or body (the identified land) The councillor has an interest in the land (e.g. is the owner or has another interest arising out of a mortgage, lease, trust, option or contract, or otherwise). Relationship of identified land to councillor [Tick or cross one box.] An associated person of the councillor has an interest in the land. An associated company or body of the councillor has an interest in the land. Matter giving rise to pecuniary interest1 Nature of the
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