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Government of Gujarat Consultancy Services Preparation of Feasibility

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Government of Gujarat Consultancy Services Preparation of Feasibility National Highway (Road & Building Department) Government of Gujarat Consultancy services preparation of feasibility study and detail project report for improvement and up-gradation of in principle and newly declared National Highways as (Vataman-Fatehpur- Khambhat-Gambhira Bridge-Karjan) in the State of Gujarat. REQUESTFOR PROPOSAL (RFP) JANUARY - 2017 Office of the Executive Engineer, National Highway Division, 705-Kuber Bhavan,7th Floor,E Block, Kothi Road,Vadodara-370205 (District : Vadodara) Phone/ Fax : 0265-2419499,2419497 1 INDEX Sl. No. Content Page No. 1 Notice Inviting Tender (NIT) 3 2 Letter of Invitation 4-17 3 Data Sheet 18-26 4 Appendix - I : Terms of Reference 27-68 5 Supplement -I: Additional Requirements for Hill Roads 69-73 6 Supplement - II: Additional Requirements for Bridges 74-75 7 Supplement - III : Additional requirement for safety audit 76-79 8 Enclosure - I : Manning Schedule 80 9 Enclosure - II : Qualification Requirements of Key Personnel 81-88 10 Enclosure - III: Schedule for Submission of Reports and Documents 89-90 11 Appendix - II : Formats for Eligibility 91-94 12 Appendix - III : Formats for Technical Proposals 95-110 13 Appendix - IV: Formats for Financial Proposals 111-120 14 Appendix - V: Detailed Evaluation Criteria 121-138 15 Appendix –VI: Draft Contract Agreement 139-180 Note: Self evaluation/Check list to be fill by consultant sepratly. 2 Ministry of Road Transport & Highways REPRESENTED BY Government of Gujarat (Roads & Building Department) NOTICE INVITING TENDER (NIT) Bid No. 10 of 2016-17 1. The Ministry of Road Transport & Highways represented by CE (NH) ,Roads & Building Department, Gujarat State through Executive Engineer, National Highway Division, Vadodara has been assigned the work of Consultancy Services for feasibility study and preparation of Detailed Project Report for improvement and up-gradation of “In- principle” approved National Highway in the State of Gujarat as detailed below: Sl. Streth Tentative Legth by KM. Tender Fee Bid Security (in Rs.) No. (in Rs.) 1. Consultancy services preparation of feasibility study and detail project report for improvement and up-gradation of in principle 126.000 Rs. 5,000/- and newly declared National Highways as Rs.2,00,000/- (Vataman-Fatehpur-Khambhat-Gambhira Bridge-Karjan) in the State of Gujarat. 2. roposals are hereby invited online from eligible Consultants for preparation of Detailed Project Report of Consultancy Services for feasibility study and preparation of Detailed Project Report for improvement and up-gradation of “In-principle” approved National Highways in the State of Gujarat. The Letter of Invitation (LOI) and Terms of Reference (ToR) including Request for Proposal (RFP) is available online on e-tender portal of MORT&H https://morth.eproc.in.The document can also be downloaded from Ministry website Cost of the Document in the form of a Non-refundable document fee of Rs.5,000 (Rupees Five Thousand only) in the form of Demand Draft favoring " Executive Engineer, National Highway Division, Vadodara " payable at Gandhidham must be furnished in a separate envelope while submitting the proposal. 3. The applicant shall furnish as part of its Proposal, a Bid Security of Rs 2,00,000/- ( Rupees two lakhs only) in the form of a Bank Guarantee issued by one of the Nationalized/Scheduled Banks in India in favour of the Executive Engineer, National Highway Division, Vadodara (the “Bid Security”) valid for a minimum period of 150 days (i.e.30 days beyond the validity of the bid) from the last date of submission of proposals. 4. Bid must be submitted online at e-tender portal of MORT & H https://morth .eproc. in on or before 01.03.2017 (upto 11.00 hrs IST). 5. The following schedule is to be followed for this assignment: i) Available of online :- 07.02.2017 ii) Last date for submission of queries:- 13.02.2017 iii) Pre bid meeting :- 14.02.2017 iv) Deadline for Submission of bids :- 01.03.2017 (11.00 hrs) Communication : All communications including the submission of Fee and Bid Security should be addressed to : Office of the Executive Engineer, National Highway Division, 705-Kuber Bhavan,7th Floor,Khothi Road,Vadodara- 390001,Ph.no.0265-2419499,2419497 ( S.J.Patel) Executive Engineer, National Highway Division, Vadodara 3 Letter of Invitation (LOI) No. Dated: _________ Dear Sir, Sub: Consultancy services preparation of feasibility study and detail project report for improvement and up-gradation of in principle and newly declared National Highways as (Vataman-Fatehpur-Khambhat-Gambhira Bridge-Karjan) in the State of Gujarat. 1. Introduction 1.1 The National Highway, Gujarat has been entrusted with the assignment of Project Management Consultancy including preparation of Detailed Project Report of selected stretches/corridors of National Highways for Four lanning with paved shoulder configuration. National Highway Division, Vadodara now invites proposal from Technical consultants for carrying out detailed project report and render consultancy services for proper structuring and implementation of projects on EPC/PPP mode until declaration of Appointed date of projects as per details given in Annexure-1. 1.2 A brief description of the assignment and its objectives are given in the Appendix-I, “Terms of Reference”. 1.3 The National Highway Division, Vadodara invites Proposals (the “Proposals”) through e-tender (on-line bid submission) for selection of a Technical Consultant (the “Consultant”) who shall prepare DPR and then render consultancy services for proper structuring and implementation of project on EPC/PPP Mode. Consultants are hereby invited to submit proposals in the manner as prescribed in the RFP. A 1.4 The Consultants either in sole capacity or in JV may include an Associate. 1.5 To obtain first-hand information on the assignment and on the local conditions, the Consultants are encouraged to pay a visit to the client, local State PWDs and the project site before submitting a proposal and attend a pre-proposal conference. They must fully inform themselves of local and site conditions and take them into account in preparing the proposal. 1.6 Financial Proposals will be opened only for the firms found to be eligible and scoring qualifying marks in accordance with Para 5 hereof. The consultancy services will be awarded to the highest ranking consultant on the basis of Quality and Cost. 1.7 Please note that (i) costs of preparing the proposal and of negotiating the contract, including visits to the Client, etc., are not reimbursable as a direct cost of the assignment; and (ii) Client is not bound to accept any of the proposals submitted and reserve the right 4 to reject any or all proposals without assigning any reasons. 1.8 The proposals must be properly signed as detailed below: 1.8.1 i. by the proprietor in case of a proprietary firm ii. by the partner holding the Power of Attorney in case of a firm in partnership (A certified copy of the Power of Attorney shall accompany the Proposal). iii. by a duly authorized person holding the Power of Attorney in case of a Limited Company or a corporation (A certified copy of the Power of Attorney shall accompany the proposal). iv. by the authorized representative in case of Joint Venture. v. Joint Venture shall not have more than two firms. 1.8.2 In case a Joint Venture/Association of firms, the proposal shall be accompanied by a certified copy of legally binding Memorandum of Understanding (MOU), signed by all firms to the joint venture confirming the following therein: i. Date and place of signing; ii. Purpose of Joint Venture/Association (must include the details of contract works for which the joint venture has been invited to bid) iii. A clear and definite description of the proposed administrative arrangements for the management and execution of the assignment. iv. Delineation of duties/ responsibilities and scope of work to be undertaken by each firm along with resources committed by each partner of the JV/Association for the proposed services; v. An undertaking that the JV firms are jointly and severally liable to the Employer for the performance of the services;, vi. The authorized representative of the joint venture/Association The Association firm shall give a Letter of Association, MOU as in (i) to (vi) above except (v), letter of Authorization, copies of GPA/SPA for the person signing the documents and a certificate of incorporation. 1.8.3 In case of Joint venture, one of the firms which preferably have relatively higher experience will act as the lead firm representing the Joint Venture. The duties, responsibilities and powers of such lead firm shall be specifically included in the MOU /agreement. It is expected that the lead partner would be authorized to incur liabilities and to receive instructions and payments for and on behalf of the Joint Venture. For a JV to be eligible for bidding, the experience of lead partner and other partner should be as indicated in data sheet. The experience of Associate firm shall not be evaluated. 1.8.4 In case of Joint venture, one of the firms which preferably have relatively higher experience will act as the lead firm representing the Joint Venture. The duties, responsibilities and powers of such lead firm shall be specifically included in the MOU /agreement. It is expected that the lead partner would be authorized to incur liabilities and to receive instructions and payments for and on behalf of the Joint Venture. For a JV to be eligible for bidding, the experience of lead partner and other partner should be as 5 indicated in data sheet. The experience of Associate firm shall not be evaluated. 1.8.5 A firm can bid for a project either as a sole consultant or in the form of joint venture with other consultant or in association with any other consultant.
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