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Interim Report ELENA-2012-038 June 15Th 2014 to December 15Th 2015

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Interim Report ELENA-2012-038 June 15Th 2014 to December 15Th 2015 Interim Report ELENA-2012-038 June 15th 2014 to December 15th 2015 Table of Contents 1 Work Progress ............................................................................................ 3 1.1 Staff and Recruitment .................................................................................. 3 1.2 Secondments .............................................................................................. 3 1.3 Tender for investment in new energy efficient appliances .......................... 4 1.4 Steering Committee ..................................................................................... 5 1.5 Advisory Group ............................................................................................ 5 1.6 Task Groups ................................................................................................ 6 1.7 Cooperation with the Danish ELENA projects............................................. 6 1.8 Central Denmark Region – a new large scale ESCO project ..................... 7 1.9 Partner meetings ......................................................................................... 7 1.10 Innovative Projects ...................................................................................... 7 2 Lessons learnt ............................................................................................ 9 2.1 Allocation of technical assistance to street lighting and building projects ... 9 2.2 Technical assistance for small-scale projects ............................................. 9 2.3 The importance of partner meetings ........................................................... 9 2.4 A holistic way of thinking energy efficiency in buildings .............................. 9 3 Identified Problems and Risks for Implementation ..............................10 3.1 Progress in the implementation of investments ........................................ 10 3.2 Documentation of Implemented Investments ............................................ 10 4 Contracts for Technical Assistance .......................................................11 5 Updated list of Started / Planned Investments ......................................12 6 Current status of the Investment Programme .......................................13 6.1 Main Tasks and Work Programme, cf. the EIB-contract ........................... 13 6.2 The Leverage Factor ................................................................................. 14 7 Usefull Information ...................................................................................15 7.1 New building regulations ........................................................................... 15 7.2 Public Procurement, revision of the area: ................................................. 15 8 Changes in Work Programme .................................................................16 8.1 Open exchange for investments ............................................................... 16 8.2 Conversion of projects ............................................................................... 16 8.3 Updated table of expected investments for implementation ..................... 17 9 Supporting Documents ............................................................................18 10 Financial Statement .................................................................................19 11 Outlook ......................................................................................................20 CeDEPI Interim Report 1 ANNEX A: Temporary Secondment Plan, Autumn 2015 ANNEX B: Project Status Report ANNEX C: Contracts for Technical Assistance ANNEX D: Started/planned investments ANNEX E: Project Activities in the Work Programme ANNEX F: Supporting documents - F1: Tender documents, Replacement of Appliances, Hedensted Municipality - F2: Energy Report. RH001 – HE Hospital Horsens, CDR - F3: Tender documents, Heat Pumps at Lyngparken Senior Center - F4: Quality Control/Client Consultancy document, FA010 - F5: Tender documents, VI003 – VI005. Street lighting luminaires ANNEX G: Financial Statement - G1: Copies of invoices paid for contracts for external assistance Interim Report CeDEPI 2 Interim Report, CeDEPI This report has been prepared in accordance with the contract between the European Investment Bank (EIB) and the Central Denmark Region (CDR). The purpose is to summarize the 18 months’ project progress between June 15th 2014 and December 15th 2015. 1 WORK PROGRESS This section only covers the period June 15th 2015 to December 15th 2015. 1.1 Staff and Recruitment The Project Department has been subject to changes in September and October 2015. Jesper Buchardt and Ekaterina Harming resigned with termination of their contracts on Sep. 1st and Oct. 1st. The Project Department has been pleased and satisfied with Jesper and Ekaterina, and wish them the best of luck in the future. Jesper will continue at Silkeborg Municipality and Ekaterina at Rambøll A/S. Hence the Project Department has been looking for new Technical experts. The Secretariat published two job advertisements, seeking specific competences matching the needs within the partnering municipalities. Through a successful recruitment process two new HVAC-engineers have been hired starting on No- vember 2nd: Uffe Gaardsvig, MSc. in Architectural Engineering and Jimmie Feld- fos, BSc. in Indoor Climate and Energy. Uffe will be seconded primarily in Silke- borg and Hedensted Municipality and Jimmie primarily in Randers and Viborg Municipality. The Secretariat planned an introductory month for the new employees ensuring a smooth and seamless startup in the Project Department. In aid of this Uffe and Jimmie have initially been seconded along with the more experienced staff. 1.2 Secondments The internal staff will be assigned to the municipalities based on the technical competences needed, as well as the geographical distance to the local offices. The new secondment plan as attached as Annex A. Table 1: Status, secondments Emil Mortensen Viborg Municipality Hedensted Municipality Randers Municipality Peter Merrild Sørensen Viborg Municipality Norddjurs Municipality Uffe Gaardsvig Hedensted Municipality Silkeborg Municipality Jimmie Feldfos Randers Municipality Hedensted Municipality CeDEPI Interim Report 3 Jens Munch Casper Randers Municipality Norddjurs Municipality Navid K.T. Jensen Hedensted Municipality Favrskov Municipality 1.3 Tender for investment in new energy efficient appliances Based on a pilot Project in Favrskov Municipality the Secretariat, in cooperation with Favrskov and Hedensted Municipality has been working on a joint tender for replacement of appliances in buildings. The purpose has been to create a com- mon basis for implementing investments in energy efficient appliances with a sound profitability. Based on an initially expected investment of EUR 0.935 – 1.072 million, the sec- retariat launched two individual EU tenders in October 2015 for Favrskov and Hedensted Municipality respectively. Five local companies were prequalified to bid with three companies prequalified to bid for both tenders. With technical assistance appointed from the CeDEPI Framework Agreements and from the seconded CeDEPI staff a full set of tender documents, energy au- dits and calculations have been prepared. The two tenders are identical, and hence synergy effects have been achieved. The tender documents have been prepared in close cooperation between the two municipalities as the expenses for technical support have been shared equally. Upon completion of the tender documents, detailed energy calculations have been performed by the municipalities. The initially planned investments of EUR 0.935 – 1.072 million is now reduced to an expected investment of EUR 0.1 – 0.130 million. This is a significant adjustment, and it is mainly due to the initial energy calculations being too optimistic and uncertain. The tender is the first of its kind in Denmark, and because of this there has been a lot of counting and finding data in the institutions (kindergartens, schools, sen- ior day care centers etc.) and critical decisions to be made. The tender docu- ments, results and lessons learned will be shared with the other Danish ELENA projects, as well as interested municipalities within CeDEPI. The time schedule for the project is listed as: Table 2: Time schedule, Tender for Investments in Energy Efficient Appliances Tender submission December 2nd 2015 Information meeting December 10th 2015 Deadline for questioning December 15th 2015 Deadline for correction sheet December 22nd 2015 Tender deadline January 12th 2015 Interim Report CeDEPI 4 Contract January 26th 2015 Start-up February 22nd 2016 Sub region 1 February 29th 2016 Sub region 2 April 29th 2016 Sub region 3 May 27th 2016 Handover/Completion June 29th 2016 Tender documents and calculations are attached as Annex F1. 1.4 Steering Committee There have been two meetings in the Committee, one in June and one in Octo- ber. In October the Committee decided to make a redistribution of the invest- ments (i.e. resources for technical assistance) from the Open Exchange, men- tioned in the Biannual Progress Report of June 15th 2015 (please see Section 8.1). This was EUR 3,083,109 in total. The Steering Committee finds the current project progress satisfactory. Next meeting will be in January 2016. 1.5 Advisory Group There have been two meetings in the Advisory Group, one in June and one in October. As a new initiative the Secretariat has extended the meeting to also address specific technical
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