MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF JANUARY 3, 2017 Page 1of4
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:01 p.m. on Tuesday, January 3, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Diane Driver - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Jim Werner - present Ward 2 Alderman Dave Rittman - absent with prior notice Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Interim City Administrator Kirk Davis Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Commlmity-Development Director Matthew Chapman, Finance/Human Resources Director Tim Blakeslee, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT
3. CONSENT AGENDA A. Approve the minutes for the December 20, 2016, regular meeting B. Approve the minutes for the December 20, 2016, work session C. Receive and file the November sewer report D. Approve the second reading of an ordinance to approve a cooperative agreement with the 9 Highway Corridor Community Improvement District E. Approve accounts payable from December 16 to December 29, 2016 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL A YES BY ROLL CALL VOTE: PLUMB, WYLIE, WERNER, DRIVER, WELCH, LOCK AND SPORTSMAN. MOTION PASSED 7-0.
4. ACTION AGENDA A. Approve the 2017 Parkville Economic Development Council investment renewal and public services agreement Assistant to the City Administrator Tim Blakeslee stated that the Parkville Economic Development Council was initially funded by the City in 2010 and since 2014 was funded annually. In 2016 the City increased its funding to the PEDC to $30,000 and was the same for 2017. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE THE 2017 INVESTMENT RENEWAL AND PUBLIC SERVICES
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AGREEMENT WITH THE PARKVILLE ECONOMIC DEVELOPMENT COUNCIL IN THE AMOUNT OF $30,000. ALL AYES; MOTION PASSED 7-0.
B. Approve the first reading of an ordinance to amend Section 300.010 and repeal and replace Parkville Municipal Code Chanter 370 regarding the towing of abandoned vehicles and propertv from private and public pronertv Police Chief Kevin Chrisman stated that in early 2016 issues arose during Brewfest and the Police Department followed the guidelines in the state statute regarding towing from personal and private property. Since the original chapter was adopted in 1987 and was no longer valid, staff contacted peer cities and mirrored the revised chapter to follow the statute guidelines. The new guidelines held the tow services accountable. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2912, AN ORDINANCE AMENDING SECTION 300.010 AND REPEALING AND REPLACING CHAPTER 370 OF THE PARKVILLE MUNICIPAL CODE RELATED TO THE TOWING OF ABANDONED VEffiCLES AND PROPERTY FROM PRIVATE AND PUBLIC PROPERTY, ON FIRST READING AND POSTPONE THE SECOND READING TO JANUARY 17,2017.ALL AYES; MOTION PASSED 7-0. -
C. Approve a change order with Westland Construction for sanitarv sewer repairs at 9th and Main streets Public Works Director Alysen Abel said that Westland Construction was working on sewer repairs in downtown Parkville. An issue was discovered when the construction inspector found a leak in the street and determined it was a sewer issue. The interim city administrator authorized an emergency repair of $8,000. During the repairs a second issue was found 35 feet from the initial site and staff negotiated a change order in the amount of $8,000. Staff determined that the sewer needed to be realigned because of the condition of the pipe and to move the sewer line out from under the street and into the median at 9th and Main streets. In addition, a new manhole would be installed. The estimated cost of the project was $20,000. Abel noted that staff was unsure of how much repair would be needed in the area. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE CHANGE ORDER NO. 3 WITH WESTLAND CONSTRUCTION IN THE AMOUNT OF $20,000 FOR THE SEWER REPAIR AT 9IB AND MAIN STREETS. ALL AYES; MOTION PASSED 7-0.
D. Adopt an ordinance to install a stop sign and "Do Not Block Intersection" sign on Julian Drive Public Works Director Alysen Abel said that when QuikTrip was under construction staff was contacted by the Missouri Department of Transportation who recommended the addition of traffic control signs at the intersection of Julian Drive and Route 45. Staff reached out to on-call traffic engineering firm George Butler Associates who recommended two stop signs, one on northbound Julian Drive and one on the eastbound lane of the private drive from QuikTrip. In addition, they recommended installing a sign to prohibit blocking the intersection and stop bars painted on the pavement. Due to increased traffic in the area, the signs were installed before the QuikTrip opened. Abel noted that the signs were paid for by the Riss Lake Homeowner's Association. Alderman Sportsman questioned why the homeowners association paid for the sign when the additional traffic was because of QuikTrip. Abel responded that she would investigate to see if the homeowners' association wanted to pursue reimbursement.
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IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER-TO APPROVE BILL NO, 2913, AN ORDINANCE APPROVING THE INSTALLATION OF A STOP SIGN AND "DO NOT BLOCK INTERSECTION" SIGN ON JULIAN DRIVE, ON FIRST READING. ALL AYES; MOTION PASSED 7-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2913 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2879. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WERNER, DRIVER, WELCH, LOCK AND SPORTSMAN. MOTION PASSED 7-0.
E. Approve the second reading of an ordinance to approve a conditional nse permit to operate an office use of low traffic generation at 8904 NW Hwy 45 in the "R-1" Single-Family Residential District- Case PZ16-21; By the Blade, applicant Community Development Director Stephen Lachky said that By the Blade approached staff who wanted to operate their business at 8904 NW Highway 45. Because the property was zoned residential it required a conditional use permit in order to be able to operate the business. At the December 20, 2016, meeting, the consensus of the Board of Aldermen was to add conditions prohibiting outdoor storage of equipment and materials on-site. Lachky said he spoke ~ith the applicants before the pUlllic-lfoaring atiil was assured there would riotbeany-equipment or materials stored on-site. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2911, AN ORDINANCE APPROVING A CONDITIONAL USE PERMIT TO OPERATE AN OFFICE USE OF LOW TRAFFIC GENERATION AT 8904 NW HIGHWAY 45 IN PARKVILLE, MISSOURI, SUBJECT TO STAFF AND BOARD OF ALDERMEN CONDITIONS, ON SECOND READING TO BECOME ORDINANCE NO. 2880. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WERNER, DRIVER, WELCH, LOCK AND SPORTSMAN. MOTION PASSED 7-0.
5. STAFF UPDATES ON ACTIVITIES A. Commuuitv Development 1. 2016 Code Enforcement Year-End Review Community Development Director Stephen Lachky provided a review of code enforcement in 2016. He said the Property Maintenance Code was adopted in February. He also provided an overview of the violation process, noting the common violations included trash left out past the pickup time or placed in the street or sidewalk, outdoor storage, inoperable vehicles and temporary signs without a permit. Lachky said that in 2016 staff started placing stickers on the back of temporary signs that included the date ofremoval and the application number to show approval by the City. Lachky also provided an overview of changes in 2016, noting that a new part-time code enforcement officer was hired and an online reporting form was added for residents to submit code violations to Community Development staff. The City becaine more proactive than reactive with code enforcement violations. He noted that since the online form was created there were 43 online submissions.
Interim City Administrator Kirk Davis welcomed Chris Williatns as city attorney and noted that City Hall would be closed on January 16 for Martin Luther King, Jr. Day.
6. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS
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7. ADJOURN Mayor Johnston deciaiecfthemeetingadjoumed at '7:42 p:m.·
The minutes for Tuesday, January 3, 2017, having been read and considered by the Board of Aldermen, and having been found to be· correct as ·written;·were approved on-this the seventeentlr day of January· 2017.
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2017-004 WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF JANUARY 17, 2017 Page 1 of2
Mayor Nanette K. Johnston opened the work session at 5:32 p.m. on January 17, 2017, at City Hall located at 8880 Clark Avenue, Parkville. In attendance were aldermen Greg Plumb, Douglas Wylie, Jim Werner, Diane Driver, Tina Welch Uoined meeting at 6:00 p.m.), Dave Rittman and Marc Sportsman. The following staff was also present: Kirk Davis, Interim City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Matthew Chapman, Finance/Human Resources Director Tim Blakeslee, Assistant to the City Administrator Melissa McChesney, City Clerk Chris Williams, City Attorney
1. GENERAL AGENDA A. Parkville 2017 Legislative Platform Assistant to the City Administrator Tim Blakeslee stated that a legislative planning group helped develop a legislative platform for communities in the northland. He provided an overview of the issues included in the City's platform, including prevailing wage, transportation funding, economic and workforce development, municipal ordinance violations, right-of-way management and 911 emergency funding and texting ban for all ages, and community issues should be determined at the local level. The platform would be presented to the Board of Aldermen at a future meeting. Blakeslee added that the platform would be presented to the Board of Aldermen as a resolution of support at a future meeting date. The platform would then be sent to the legislators. Mayor Johnston recommended that presentations be made to service groups in Parkville and it was important to provide a consistent message to the legislators. Parkville Economic Development Council (PEDC) Executive Director Mike Kellam said that the PEDC was in the process of adopting its own platform that would tie into the northland platform.
B. 1-435/Route 45 Development Update PEDC executive director Mike Kellam said the southwestern portion of the site and its topographical issues were discussed at the December 6, 2016, work session. The main issue was the large ravine on the southwestern portion of the sites and what the City could do to help find a developer for the property. Sam Stahnke, principal and vice president of Arco Construction, said there was approximately 750,000 cubic yards of dirt that needed to be moved in order to balance the site, meaning the dirt could be moved around the site but not brought in or removed from it, which was the main concern for developers. He estimated that the cost to balance the site would be approximately $3 .5 million. Kellam noted that the cost for streets, not including stormwater or sewers, was estimated at $1 million and said it was hard to find interested developers because there were other sites that were ready and cheaper to build on. The Board discussed the option of phasing the roads to extend them to a certain point for one building and the City could build capital and interest to extend the roads for future development. The Board also discussed other types of development options, in addition to industrial, that included retail and multi-family homes. In regards to the southeast portion of the properties, Stahnke said that multi-family and retail would be the best fit to help provide services to the residents in the surrounding subdivisions.
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The Board asked what the City could do differently to market the properties to potential developers. Stahnke recommended to make the southwest corner shovel ready and to add a road for people to be able to envision what the site could look like. Kellam said it would be helpful to have someone partner with the City in order to help garner more interest for development of the sites. Other options included property tax abatements, sales tax abatements for building materials, a contract with a national broker, or the City becoming the developer. · ·
The work session ended at 6:56 p.m.
The work session minutes for January 17, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the seventh day of February 2017.
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2016-006 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF JANUARY 17, 2017 Page 1 of6
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:03 p.m. on Tuesday, January 17, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Aldennan Diane Driver - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Jim Werner - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - absent with prior notice Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Interim City Administrator Kirk Davis Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Matthew Chapman, Finance/Human Resources Director Tim Blakeslee, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT Mayor Johnston recognized members of the Boy Scouts of America who were working on their Citizenship in the Community merit badges.
3. CONSENT AGENDA A. Approve the minutes for the January 3, 2017, regular meeting B. Receive and file the December 2016 Municipal Court Report C. Receive and file the financial report for the month ending December 31, 2016 D. Receive and file the crime statistics for January through November 2016 E. Approve the second reading of an ordinance to amend Section 300.010 and repeal and replace Chapter 3 70 of the Parkville Municipal Code regarding the towing of abandoned vehicles and property from private and public property F. Approve a use agreement with Cathy Kline Art Gallery for use of the Parkville Train Depot G. Approve a three-year lease extension with the Parkville Economic Development Council for office space at City Hall H. Approve a work authorization with Affinis Corp for engineering services for the Lewis Street traffic study I. Approve accounts payable from December 30, 2016, to January 11, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL A YES BY ROLL CALL VOTE: PLUMB, WYLIE, WERNER, DRIVER, WELCH, LOCK AND SPORTSMAN. MOTION PASSED 7-0.
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4. ACTION AGENDA A. Hold a publie·hearing·and approve·the see1md reading of.an ordinance tO··amend·various. sections of Parkville Municipal Code Chapter 703 and approving a 10 percent increase to the sewer base charge, sewer use charge and surcharge for customers of the Parkville sewer system Public Works Director Alysen Abel stated tbat the Sewer Fund was a self-sustaining enterprise fund. The Board discussed tbe Fund at a budget work session on November 15, 2016, and necessary maintenance and preventative maintenance projects were included in tbe 2017 Capital Improvement Program (CIP). Abel said tbat over the past two years tbere were several unplanned emergency repairs. To assist witb tbe deficit staff reduced tbe 2017 CIP. Staff also recommended a $150,000 transfer from the General Fund to cover personnel and direct and indirect expenses based on tbe Administrative Charge to Sewer Service Fund study. Staff reached out to other communities to research other proposed rate increases and the average increase was three to five percent. The proposed ten percent increase would cost the average household $3 .80 per month. Abel also said tbat staff also reviewed otber community sewer connection fees and recommended increasing the sewer tap fee by $500. The consensus of the Board was for staff to look at increasing the sewer tap fee and bring a recommendation to the Board at a future meeting. Mayor Johnston opened the public hearing and opened tbe floor to public comments. Hearing none, she closed the public hearing. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2906, AN ORDINANCE AMENDING VARIOUS SECTIONS OF PARKVILLE MUNICIPAL CODE CHAPTER 703 AND APPROVING A TEN PERCENT INCREASE TO THE SEWER BASE CHARGE, SEWER USE CHARGE AND SURCHARGE FOR CUSTOMERS OF THE PARKVILLE SEWER SYSTEM, ON SECOND READING TO BECOME ORDINANCE NO. 2882. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WERNER, DRIVER, WELCH, RITTMAN AND SPORTSMAN. MOTION PASSED 7-0.
B. Receive and file the report presented by the Park University Capstone Course in Public Administration regarding a sidewalk policy Assistant to tbe City Administrator Tim Blakeslee stated tbat the City had partnered with Park University to review a sidewalk policy. The idea was presented at tbe Board's July 2016 strategic planning session and was not a high priority but was recognized as a need to understand the City's sidewalk needs and priorities. Staff asked the class to research peer communities and determine tbe best way to maintain the sidewalks on a limited budget. Park University Professor Terry Ward provided an overview of tbe process, noting that the class applied what tbey had learned to prepare a recommendation in a real life scenario. The main questions related to liability, responsibility and ownership. He said tbat liability carriers recommended tbat the city adopt a policy and the annual budget for sidewalks was estimated at $25,000. Alternatives included moving forward with a policy to have a cost share between the city and property owner or make it tbe city's responsibility to maintain the sidewalks. He noted tbat the main concern was liability. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO RECEIVE AND FILE THE SIDEWALK POLICY PROPOSAL BY THE PARK UNIVERSITY CAPSTONE COURSE IN PUBLIC ADMINISTRATION AND DIRECT STAFF TO BUDGET FOR AN INVENTORY OF THE CITY SIDEWALKS IN
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I PARKVILLE AS A FUTURE OUT-YEAR CAPITAL IMPROVEMENT PROGRAM ITEM. ALL A YES; MOTION PASSED 7-0.
C. Approve the first reading of an ordinance to repeal and replace Parkville Municipal Code Title IV in its entirety; to repeal Chapter 505; and to add Chapter 152 via the Zoning Code and Subdivision Regulations Update project- Case No. PZ16-22 Community Development Director Stephen Lachky explained that the City adopted the zoning provisions in 1953 and the subdivision regulations in 1964 and since then have amended various sections of the Code as needed, but neither was ever comprehensively updated. The Board approved a contract with Gould Evans in June 2015 to complete a comprehensive review of both chapters and the Planning and Zoning Commission served as the steering committee. Lachky noted there were six phases to the project and two public open houses were held. The fmal draft was presented to the Planning and Zoning Commission at a public hearing in November and to the Board at a work session on December 20. The fmal Code was cut down from 41 chapters to ten. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2914, AN ORDINANCE REPEALING AND REPLACING PARKVILLE MUNICIPAL CODE TITLE IV IN ITS ENTIRETY, REPEALING CHAPTER 505 AND ADDING CHAPTER 152 VIA THE ZONING CODE AND SUBDIVISION REGULATIONS UPDATE PROJECT, ON FIRST READING AND POSTPONE THE SECOND READING TO FEBRUARY 7, 2017. ALL AYES; MOTION PASSED7-0.
D. Adopt an ordinance to approve a conditional use permit for an emergency and general aviation helicopter landing facility at The Lodges at the National at the southeast corner of Birkdale Drive and Allen Way- Case No. PZ16-13; The National Golf Club of Kansas City, applicant Community Development Director Stephen Lachky stated that staff was approached by The National Golf Club of Kansas City for an emergency and general aviation helicopter landing facility, which required a conditional use permit (CUP). They completed a site feasibility study and the Planning and Zoning Commission held a public hearing in December, with additional discussion and final approval on January 10. The National used Federal Aviation Administration (FAA) guidelines to determine a location that was free from obstructions and had the least impact on the public and homes in the area. Lachky noted that the FAA had the authority to allow the use in the proposed air space without the City's approval. The National was drafting the operating procedures and the CUP was contingent upon approval of the procedures by the Board of Aldermen at a later date. Lachky provided an overview of the conditions of approval listed in the policy report. Following approval by the City the application would be sent to the FAA for review. Dale Brouk, The National Golf Club, stated that the design specifications for the landing facility would fit the largest size of emergency helicopter and there would be additional restrictions outside of the CUP. Brouk noted that the preference would be to have the term of the CUP at no less than 15 years in order to get the appropriate return on investment. The consensus of the Board was to approve the term of the CUP at 15 years with automatic renewals contingent upon confirmation that the rules of the CUP were being followed. City Attorney Chris Williams stated that because of the change to the ordinance to amend the term of the CUP, the second reading could not be held until the February 7 meeting. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN
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DRIVER TO APPROVE BILL NO. 2915, AN ORDINANCE APPROVING A CONDITIONAL USE PERMIT FOR AN EMERGENCY AND GENERAL AVIATION HELICOPTER LANDING FACILITY AT THE LODGES AT THE NATIONAL AT THE SOUTHEAST CORNER OF BIRKDALE DRIVE AND ALLEN WAY, SUBJECT TO CONDITIONS BY STAFF AND THE PLANNING AND ZONING COMMISSION AND THE CHANGES RECOMl"tlENDED BY THE BOARD OF ALDERMEN TO SECTION 2, ON FIRST READING AND POSTPONE THE SECOND READING TO FEBRUARY 7, 2017. ALL AYES; MOTION PASSED 7-0.
E. Authorize staff to proceed with the design of the low water crossing in English Landing Park Public Works Director Alysen Abel said tbat as a result of tbe storm damage emergency declaration in 2015, the Federal Emergency Management Agency (FEMA) released money to municipalities for hazard mitigation. In spring 2016 staff applied for tbe grant and received notice tbat tbe project was short-listed; staff was waiting on final confirmation from FEMA. She said that Olsson Associates was finalizing tbe design options and cost estimates. The low water crossing was tbe only vehicle access to English Landing Park and flooded before tbe rest of the park. Abel noted that the crossing was listed as a priority of tbe Board of Aldermen in its 2016 Strategic Plan. The project was presented to and approved by tbe Community Land and Recreation Board on January 11. Following approval staff would move forward to select an engineering firm for the design and construction documents. Chad Johnson, Olsson Associates, provided an overview of the project and said there were two sources of flooding in the park. The firm looked at where to place the roadway elevation and the size of the culverts, looked at a ten-year level of protection and reviewed options. They recommended the triple 9x5 box culvert and resetting the elevation. The estimated cost of the project was approximately $500,000 for the roadway and pedestrian walkway and a small contingency. Johnson noted that all the options included a reforming of the channel which was included in tbe cost estimate. The Board recommended tbat staff to look into using the extra Brink Myer retaining wall blocks for the project. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO AUTHORIZE STAFF TO PROCEED WITH THE DESIGN OF THE LOW WATER CROSSING IN ENGLISH LANDING PARK. ALL AYES; MOTION PASSED 7-0.
F. Approve Resolution No. 17-001 endorsing an application for the Platte County Parks and Recreation Outreach Grant Program to help fund a Friends of Parkville Parks shelter, a trail around the small dog park, Phase 2 of the English Landing Park Restroom Rehabilitation Project and a Parks storage facility Assistant to tbe City Administrator Tim Blakeslee stated that Community Land and Recreation Board prioritized the list at its November 2016 meeting. The priorities included: a Friends of Parkville Parks shelter near Grigsby Field; a trail around the small dog park; the second phase of the English Landing Park Restroom Rehabilitation Project; and a partial match for tbe Parks storage building. Blakeslee noted tbat it was possible to receive more than one outreach grant. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE RESOLUTION NO. 17-001 ENDORSING AN APPLICATION FOR THE PLATTE COUNTY PARKS AND RECREATION OUTREACH GRANT PROGRAM FOR THE PRIORITIES STATED IN THE POLICY REPORT. ALL AYES; MOTION PASSED 7-0.
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i 5. STAFF UPDATES ON ACTIVITIES ··A; Administration 1. April 4, 2017 General Municipal Election
City Clerk Meljss!!McChe~n.eyp~oy~d!)d_an_.\lJlda!e on !he .Apri14, 2QU, ge11e~al mm1icipal election, noting that candidate filing ended on January 17. She added that there was one open position for each of the four wards and one candidate had filed for each ward.
B. Police Department 1. Final Deer Counts Police Chief Kevin Chrisman provided an update on the final deer counts from the Park University hunt that ended on January 15, noting that a total of 26 deer were taken. He added that staff planned to try different tactics for the next hunt to help out with the deer population.
C. Public Works 1. Snow Operations Public Works Director Alysen Abel provided an overview of the City's snow removal operations process; presentation appended as Exhibit A. She highlighted that the goal was to perform all maintenance equally across the city during a snow event.
6. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Mayor Johnston said that she was contacted by Park Hill School District Superintendent Jeanette Cowherd asking if the City could endorse a no tax increase bond issue. She said the City has not done endorsed ballot issues or candidates in the past. The consensus of the Board was to approve a resolution of support at a future meeting.
7. EXECUTIVE SESSION A. Attorney-client matters pursuant to RSMo 610.021(1) and real estate matters pursuant to RSMo 610.021(2) IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO ENTER INTO EXECUTIVE SESSION TO DISCUSS ATTORNEY-CLIENT MATTERS PURSUANT TO RSMO 610.021(1) AND REAL ESTATE MATTERS PURSUANT TO RSMO 610.021(2). ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WERNER, DRIVER, WELCH, RITTMAN AND SPORTSMAN. MOTION PASSED 7-0. The Board entered the executive session at 9:21 p.m. At 10:05 p.m., the Board reconvened in open session. Clerks Note: The minutes from the executive session are on file with the City Clerk. Mayor Johnston announced that motions were made during executive session. Pursuant to RSMo 610.021(2), any minutes, vote or public record approving a contract relating to the leasing, purchase or sale of real estate by a public governmental body shall be made public upon execution of the lease, purchase or sale of the real estate.
7. ADJOURN Mayor Johnston declared the meeting adjourned at 10:05 p.m.
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The minutes for Tuesday, January 17, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the seventh day of February 2017.
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2016-012 WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF FEBRUARY 7, 2017 Page I of2
Mayor Nanette K. Johnston opened the work session at 6:27 p.m. on February 7, 2017, at City Hall located at 8880 Clark Avenue, Parkville. In attendance were aldermen Greg Plumb, Douglas Wylie, Jim Werner, Diane Driver, Dave Rittman, Robert Lock and Marc Spottsman. The following staff was also present: Kirk Davis, Interim City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Matthew Chapman, Finance/Human Resources Director Tim Blakeslee, Assistant to the City Administrator Melissa McChesney, City Clerk Chris Williams, City Attorney
1. GENERAL AGENDA A. Development Fee Structure for Public Works-related Items Public Works Director Alysen Abel stated that staff presented proposed changes to the development fee structure during a work session held in September 2016. Staff proposed calculating the fees based on the amount of infrastructure to be constructed instead of based on the square footage of the lot. When new development was proposed, staff reviewed plans and performed construction inspections on the streets, curbs, sidewalks, storm sewers and in most cases sanitary sewers. The new fee structure would give a more accurate reading of what was being reviewed and constructed and an accurate measure of time staff spent on plan reviews and inspections. Abel noted that the change would also benefit developers because they would be charged for the infrastructure being built. Staff originally recommended a fee of three percent of the construction of the infrastructure costs, which would be reviewed every two to three years to ensure the fees were adequately covering the staff costs. Abel stated that during the work session the Board expressed its interest in starting at a higher rate instead of implementing staggered increases. The recommended increase was five percent but staff felt that three percent would cover the staff time for its work. In addition to plan review and construction inspection fees, staff recommended charging an additional one percent for construction materials testing to cover the City's cost to hire its own firm so City staff would have oversight of the testing. Abel said that staff spent a considerable amount of time for plan reviews and construction inspections, including project management and coordination. In addition to the total development fee charge of four percent, staff also recommended implementing a minimum $50 fee for public improvement permits. During the work session in September the Board discussed the logistics of the fees and development-related items. Abel said that staff would work with the city attorney to draft a maintenance agreement and could also set up an expedited plan review option to be passed through to the developers to accelerate an application. Documentation would be created to outline the expedited review arrangements which would be separate from the fee structure. Abel also noted that staff recommended developers pay 25 percent before submitting a plan, 25 percent prior to issuance of the permit and the remaining 50 percent to be paid after the infrastructure was built. The start date of implementing the new fees would be April I and existing projects would continue under the old fee structure. Abel said that during the sewer rate hearing held in January staff proposed increasing the sewer connection fees by $500 to help offset emergency expenditures, which could also help reduce the
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need for future sewer rate increases. The additional fee would result in approximately $11,000 for the Sewer Fund in 2017. Abel stated that staff met with developers and led the discussions with two goals in mind: the new fees would not be a revenue generator for the City and would only cover staff time for project plan review, management and construction inspections; and the new fees would provide direct costs for the developers. Staff would present its recommendation to the Board of Aldermen at a future meeting for revised development fees of four percent, which included one percent for construction materials testing, a minimum of$50 for public improvement permits and a $500 increase for sew~r connection fees. David Barth, Barth Real Estate Development, stated that he appreciated. staff meeting with developers to review the changes and said his main concern was with the third-party construction materials testing. He recommended that the City develop an approved list of testing companies and include a clause about adding review from a third party when disagreements arose between the contractor and the City.
B. Smoke Free Park Areas Assistant to the City Administrator Tim Blakeslee said that the Community Land and Recreation Board (CLARB) was approached by a community member in October 2016 about prohibiting smoking in certain areas in the park. Staff researched other communities, including Platte County, Lee's Summit, Independence and Kansas City, Missouri. CLARB recommended restricting smoking in specific areas where children and families congregate, but not during events. They felt it was important to have the same rules as other Platte County parks.
The work session ended at 6:58 p.m.
The work session minutes for February 7, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the twenty-first day of February 2017.
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2017-014 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF FEBRUARY 7, 2017 Page 1 of3
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:01 p.m. on Tuesday, February 7, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Diane Driver - present Ward 1 Alderman Tina Welch - absent with prior notice Ward 2 Alderman Jim Werner - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Interim City Administrator Kirk Davis Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Matthew Chapman, Finance/Human Resources Director Tim Blakeslee, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston Jed the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT A. Proclaim February 19-25, 2017, as Engineers Week Mayor Johnston presented to proclamation to Public Works Director Alysen Abel.
Mayor Johnston recognized members of the Boy Scouts of America. Two scouts from Troop 314 were working on their Citizenship in the Community merit badges and one was also working on his Communications merit badge. The remaining scouts were working on their Citizenship in the Community merit badge: eight from Troop 495 and seven from Troop 261. In addition, a Cub Scout from Pack 348 was working on his Building a Better World badge.
3. CONSENT AGENDA A. Approve the minutes for the January 17, 2017, regular meeting B. Approve the minutes for the January 17, 2017, work session C. Receive and file the December 2016 sewer report D. Approve Resolution No. 17-003 to name Marc Sportsman, Dave Rittman, Michelle Hefley and Matthew Chapman as financial signatories for the City E. Approve the second reading of an ordinance to upgrade the City's enrollment in Missouri Local Government Employees Retirement System from Tier L-3 to Tier L-7 F. Approve the second reading of an ordinance to repeal and replace Parkville Municipal Code Title IV in its entirety; to repeal Chapter 505; and to add Chapter 152 via the Zoning Code and Subdivision Regulations Update project- Case No. PZ16-22
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G. Approve the second reading of an ordinance to approve a conditional use permit for an emergency and general aviation helicopter landing facility at The Lodges at the National at the southeast corner of Birkdale Drive and Allen Way - Case No. PZ16-13; The National Golf Club of Kansas City, applicant H. Approve sign permit for Imperial Golf located at 6265 Lewis Street, Suite I 03 - Case No. SPA17-01; Acme Sign, Inc., applicant I. Approve a work authorization with Mid-America Pump to repair an existing submersible pump at the McAfee Pump Station J. Approve a retail liquor by the drink picnic license for the Main Street Parkville Association for Parkville Microbrew Fest on April 29, 2017 K. Approve an agreement with the Affinis Corporation for the Lewis Street traffic study L. Approve accounts payable from January 12 to February 2, 2017 Alderman Sportsman congratulated Community Development Director Stephen Lachky and the National for their work on the 15-year term for the helipad conditional use permit. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WERNER, DRIVER, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 7- 0.
4, ACTION AGENDA A. Adopt the 2017 Parkville Legislative Platform Assistant to the City Admioistrator Tim Blakeslee stated that staff became involved in the northland legislative planning group that drafted a regional-wide platform. Since Parkville had unique issues the City was encouraged to adopt its own platform. Blakeslee said that many of the recommendations were coordinated with strategic partners. The platform was discussed at the January 17 work session. The platform wonld be presented to interested local organizations, would be posted online and sent to legislators. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO ADOPT THE 2017 PARKVILLE LEGISLATIVE PLATFORM IN ORDER TO DOCUMENT PARKVILLE'S POSITION ON IMPORTANT STATE ISSUES AND DIRECT STAFF TO PRESENT THE PLATFORM TO LOCAL INTERESTED PARTNER ORGANIZATIONS. ALL AYES; MOTION PASSED 7-0.
B. Annrove the first reading of an ordinance to annrove a Missouri Highways and Transportation Commission Congestion Mitigation and Air Quality agreement to utilize federal funding for Complete Streets improvements on Route 9 Community Development Director Stephen Lachky said that in January 2016 the Board approved the Route 9 Corridor Study and in March 2016 approved a resolution to apply to the Mid America Regional Council for federal aid funding for improvements from Route 45 to Clark Avenue. In January 2017 staff received notice that the City received the federal funding and the Missouri Department of Transportation required that cities into an agreement to receive and dispense the federal funds. Lachky said the agreement defined the scope of work, outlined reasonable progress policy deadlines and included a preliminary schedule. The City would commit approximately $243,000 for the local match funding to support the City's share. In January the Board approved an ordinance approving a cooperative agreement with the 9 Highway Corridor Community Improvement District that committed a proposed one percent sales tax that would go towards the local match for the project.
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IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2916, AN ORDINANCE APPROVING THE MISSOURI IDGHWAYS AND TRANSPORTATION.COMM.lSSJON CONGESTION MITIGATION AND AIR QUALITY AGREEMENT TO UTILIZE FEDERAL FUNDING FOR COMPLETE STREETS IMPROVEMENTS ON ROUTE 9, ON FIRST READING AND POSTPONE THE SECOND READING UNTIL FEBRUARY 21, 2017. ALL A YES; MOTION PASSED 7-0.
C. Approve Resolution No. 17-004 to adopt the Emergency Snow Operations Policy Public Works Director Alysen Abel stated that in November 1999 the Public Works Department developed an operating procedure for sanding and ice removal that outlined policies and procedures to use during emergency snow operations. She noted that during the holiday break the summer intern researched other municipalities and confirmed the City was doing most of the work already. Staff took the opportunity to clean up the document. A presentation was made as a staff update at the January 17 Board of Aldermen meeting that outlined the policy in more detail. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE RESOLUTION NO. 17-004 ADOPTING THE EMERGENCY SNOW OPERATIONS POLICY. ALL AYES; MOTION PASSED 7-0.
5. STAFF UPDATES ON ACTIVITIES A. Community Development 1. Insurance Services Office Rating Building Official Paul Giarratana presented the audit report findings, noting that the City was audited every five years and the last audit was completed in 2011. He noted that the ratings improved since the last audit for commercial and residential construction. Staff was pleased with the improved ratings in light of the new growth in development since the last audit. He provided an overview of the rankings in Missouri and noted that the primary incentive was to reduce risks and reduced homeowners' insurance rates. Giarratana thanked Public Works Director Alysen Abel, Construction Inspector Kevin Blair, Senior Residential Inspector Ed Gault, Code Enforcement Officer Jim Hare, Southern Platte Fire Protection District Deputy Chief Dean Cull for their hard work and City Clerk Melissa McChesney for her assistance with setting up the permit database.
6. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Alderman Plumb thanked Mayor Johnston for meeting with the Cub Scouts.
7. ADJOURN Mayor Johnston declared the meeting adjourned at 7:37 p.m.
The minutes for Tuesday, February 7, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the twenty-first day of February 2017.
Submitted by: WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF FEBRUARY 21. 2017 Page 1 of2
Mayor Nanette K. Johnston opened the work session at 5:37 p.m. on February 21, 2017, at City Hall located at 8880 Clark Avenue, Parkville. In attendance were aldermen Greg Plumb, Jim Werner, Diane Driver, Tina Welch, Dave Rittman, Robert Lock and Marc Sportsman. The following staff was also present: Kirk Davis, Interim City Ad.'llinistratcr Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Matthew Chapman, Finance/Human Resources Director Tim Blakeslee, Assistant to the City Administrator Melissa McChesney, City Clerk Chris Williams, City Attorney
- -1.-GENERALAGENDA- A. U.S. Corps of Engineers Proposed Section 1135 Platte Landing Park Wetland Restoration Project Laurie Brown, Vireo, provided an overview of the project; presentation attached as Exhibit A. She-said-the location ortlie wetlan
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Neil Davidson, member of the Community Land and Recreation Board and Platte dounty Park _ Board, requested that Platte.Count}' consider. providing funds for lhe next .phases ofthe_proj.ecL ______Carla Dods, 5308 Bluffs Way, spoke on behalf of the Platte Land Trust and said it was the first project of its kind in the Kansas City metropolitan area and it would be a valuable asset to the - community. ------Further discussion focused on additional insurance with the wetland next to the future sports fields. It was noted that no additional insurance would be required.
The work sessidn ended at 6:46 p.m.
The work session minutes for February 21, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the seventh day of March 2017.
Submitted by:
2017-019 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF FEBRUARY 21, 201 7 Page 1 of5
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:00 p.m. on Tuesday, February 21, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Diane Driver - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Jim Werner - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - absent with prior notice Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present AgµQrum of the Board of Aldermen was present. The following staff was also present: Interim City Administrator Kirk Davis Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Matthew Chapman, Finance/Human Resources Director Tim Blakeslee, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT A. Proclaim February 21. 2017, as International Student Appreciation Day Mayor Johnston presented to proclamation to Erik Bergrud, Park University Associate Vice President for External Relations.
3. CONSENT AGENDA A. Approve the minutes for the February 7, 2017, regular meeting B. Approve the minutes for the February 7, 2017, work session C. Receive and file the January Municipal Court report D. Receive and file the financial report for the month ending January 31, 2017 E. Receive and file the crime statistics for January through December 2016 F. Approve Resolution No. 17-005 to destroy certain records past their required retention schedule G. Approve the second reading of an ordinance to approve a Missouri Highways and Transportation Commission Congestion Mitigation and Air Quality agreement to utilize federal funding for Complete Streets improvements on Route 9 H. Approve the purchase of a purchase of a new 2017 Ford F-350 4x4 Super Duty truck from Shawnee Mission Ford for the Public Works Department I. Approve a construction agreement with Foley Company for the 45 Highway Pump Station reconstruction J. Approve accounts payable from February 3 to February 15, 2017 City Clerk Melissa McChesney noted that the final list of records to be destroyed was provided to the Board at their seats prior to the meeting.
2017-020 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF FEBRUARY 21. 2017 Page 2 of5
IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH iTEM, AS PRiiSENTED. ,<\LL ,:\YES BY ROLL CALL VOTE~ PLUMB, . WERNER, DRIVER, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 7- 0.
4. ACTION AGENDA A. Adopt an ordinance employing .Joe Parente as the City Administrator Finance/Human Resources Director Matthew Chapman stated that tl)e City hired Strategic Government Resources (SGR) to conduct an executive search for a new city administrator. A search committee was formed that narrowed down the 44 candidates to three finalists who took part in a four-part interview process. The Board recommended hiring Joe Parente as the new city administrator. He brought over 30 years of local government experience. Chapman recognized SGR-for-their-work-in-coordinating-the search-process-and-gave-a-special-thank-you-to-~irkDavis for spearheading the process and serving as the interim city administrator. Mayor Johnston also thanked Davis for his work in the interim. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRNEKTOAPPROVE BILL NO. 291/, AN ORDINANCE EMPLOYING .JOE PARENTE AS THE CITY ADMINISTRATOR FOR THE CITY OF PARKVILLE EFFECTIVE FEBRUARY 27, 2017, ON FIRST READING. ALL AYES; MOTION PASSED 7-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2917 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2887 ALL AYES BY ROLL CALL VOTE: PLUMB, WERNER, DRIVER, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 7-0.
B. Authorize staff to transfer funds from the Emergency Reserve Fund to the Brink Meyer Neighborhood Improvement District Debt Service Fund sufficient to cover the payment of bond interest due March 1, 2017 Finance/Human Resources Director Matthew Chapman said that the City adopted a policy of building up the Emergency Reserve Fund balance in order to help cover deficiencies in collections for the Brush Creek Drainage and Brink Meyer Road Neighborhood Improvement Districts. He noted that similar transfers were made in 2015 and 2016 and the payment amount was included in the 2017 Emergency Reserve Fund budget. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO AUTHORIZE STAFF TO TRANSFER UP TO $209,359.02 FROM THE EMERGENCY RESERVE FUND TO THE BRINK MEYER ROAD NID FUND FOR THE PURPOSE OF PAYING THE BRINK MEYER ROAD NID BOND PAYMENT DUE ON MARCH 1, 2017. ALL AYES; MOTION PASSED 7-0.
Mayor Johnston announced that items 4C and 4D on the action agenda would be postponed to a future date.
C. Authorize the mayor to execute a Funding Agreement with Foutch Brothers for Project Keystone City Clerk Note: This item was postponed to a future date.
D. Approve an agreement with Springsted Incorporated to complete an Internal Rate of Return Analysis and a Fiscal Impact Analysis for Project Keystone
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City Clerk Note: This item was postponed to afature date.
E. Approve Resolution No. 17-006 selecting Bank Liberty for a lease purchase agreement for street maintenance and the Route 9 improvement project Assistant to the City Administrator Tim Blakeslee stated that the Board adopted a two-part strategy for enhanced funding for street maintenance and improvements to Route 9 totaling approximately $2.36 million. The first debt payment for the improvements to Route 9 would be due in 2019 and would be funded by the proposed 9 Highway Corridor Community Improvement District. The additional street maintenance cost totaled $1.13 million but did not include. any personnel savings from the first half of 2017. Blakeslee noted that staff targeted $1 million because it was the maximum the City could issue without having to hire an outside contractor. Staff solicited proposals from local banks and Bank Liberty was selected because of the low interest rate of 2.19 percent and because the proposal did not require payment of an origination ·fee;-Blakeslee noted that-the-interest-rates·irrcreased-since-the-2017-budget-was-adopted ·which increased the total cost by approximately $10,000. Springsted and Gilmore Bell would work with Bank Liberty to finalize the agreement which was approved by the Finance Committee on February 13. IT-WAS-M0VEDB¥ ALDERMAN-SP0RTSMAN-AND-SEG0NDED-B:Y-ALDERMAN DRNER TO APPROVE RESOLUTION NO. 17-006 SELECTING BANK LIBERTY FOR A LEASE PURCHASE AGREEMENT FOR STREET MAINTENANCE AND THE ROUTE 9 IMPROVEMENT PROJECT. ALL AYES; MOTION PASSED 7-0.
F. Actions related to revisions of the special event permit process 1. Approve Resolution No. 17-007 to revise the special event policy guidelines with regard to special events fees 2. Approve Resolution No. 17-008 to revise fees associated with special events in the Schedule of Fees Assistant to the City Administrator Tim Blakeslee said that Mayor Johnston and various event sponsors requested that the City evaluate other community fee structures with the intent to help offset the costs for City staff to cover events. The biggest complaint for event sponsors was that it was hard to budget based on the fees, some events use several additional days to set up and tear down without being charged and the cost for weddings was too high. Blakeslee said the issues were addressed with the new fee structure. The Community Land and Recreation Board recommended approval on February 8. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRNER TO APPROVE RESOLUTION NOS. 17-007AND 17-008 REVISING THE SPECIAL EVENT GUIDELINES AND THE ASSOCIATED FEES IN THE SCHEDULE OF FEES. ALL AYES; MOTION PASSED 7-0.
G. Approve Grigsby Statue engineering and placement at Pocket Park Assistant to the City Administrator Tim Blakeslee stated that a proposal was received from a citizen group in November 2016 to relocate the Bill Grigsby statue from The National to Pocket Park. The project would be fully funded by private donations. The group requested approval of the design prior to ordering the statue base from overseas. The goal was to have the statue placed in Pocket Park by the July 4"' event. Blakeslee noted that based on feedback from the Board at a prior meeting, the group moved the placement of the statue four feet back from the center of the park.
2017-022 MlNUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF FEBRUARY 21. 2017 Page 4 of5 I IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY .ALDERMAN DRlVER TO APPROVE THE E.NGJNEE;RING OF TliE.GRIGSBY STATUE. AN.I> THE PLACEMENT A-T POCKETPARK, ALL A YES; MOTION PASSED 7-0.
H. Approve the first reading of an ordinance prohibiting smoking in certain pnblic park locations Assistant to the City Administrator Tim Blakeslee stated that staff was approached by a community member in October 2016 requesting that smoking be prohibited in certain areas of the park where children and families congregate. The ordinance mirrored the regulation~ in Platte County parks and smoking would be allowed during events with approval by the :Board of Aldermen. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRlVER TO APPROVE BILL NO. 2918, AN ORDINANCE AMENDING PARKVILLE .. MUNICIP:AI;--conE-SECTIONT40.0TOAND-ADlJING1'ECTIOW140~«3:rRELATED TO PROHIBITING SMOKING IN CERTAIN AREAS OF PUBLIC PARKS, ON FIRST READING AND POSTPONE THE SECOND READING TO MARCH 7, 2017. ALL AYES; MOTION PASSED 7-0.
I. Approve the butterfly garden project and garden name at the Parkville Natnre Sanctuary Assistant to the City Administrator Tim Blakeslee said that in 2014 a work session was held to discuss creating the Friends of Parkville Nature Sanctuary (FOPNS) with the goal to increase funding with supplemental funding. The City budgeted $2,000 to match the project out of the Nature Sanctuary Donation Fund. FOPNS proposed that the butterfly garden be placed north of the old jail at the Parkville Nature Sanctuary and that it be named in memory of former Nature Sanctuary Director Bob Fluchel. FOPNS would research sign options and construction was anticipated in the summer. FOPNS recommended the name The Bob Fluchel Memorial Garden. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRlVER TO APPROVE THE BUTTERFLY GARDEN PROJECT AND GARDEN NAME (THE BOB FLUCHEL MEMORIAL GARDEN) AT THE PARKVILLE NATURE SANCTUARY. ALL A YES; MOTION PASSED 7-0 .
.J. Approve Resolution No. 17-009 endorsing an application for the Platte Conntv Stormwater Management Grant Program for the improvements to the low water crossing in English Landing Park Public Works Director Alysen Abel stated that a portion of the county sales tax was allocated to the stormwater program. The City would apply for a grant for the low water crossing project in English Landing Park; the City would be responsible for the 25 percent grant match. Staff planned to apply for a $30,000 stormwater management grant through Platte County to help cover the City's portion of the grant funding for the project. Following discussion by the Board about the grant request amount, Abel said staff would adjust the amount to be requested for the grant. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE RESOLUTION NO. 17-009 ENDORSING AN APPLICATION FOR THE PLATTE COUNTY STORMWATER MANAGEMENT GRANT PROGRAM TO ASSIST WITH THE LOCAL MATCH REQUIREMENT FOR THE IMPROVEMENTS TO THE LOW WATER CROSSING IN ENGLISH LANDING PARK. ALL AYES; MOTION PASSED 7-0.
5. NON-ACTION AGENDA A. Update on progress of2016-2017 strategic goals 2017-023 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF FEBRUARY 21, 2017 Page 5 of5
Assistant to the City Administrator Tim Blakeslee provided a six-month review of the Cityls progress in accomplishing the 2016-2017 strategic goals; presentation attached as Exhibit A. '
6. STAFF UPDATES ON ACTIVITIES
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLAN~OUS ITEMS Mayor Johnston said she attended the Parkville Chamber of Commerce Annual Gala on January 27, a dinner at the home of Park University President Greg Gunderson, the Riss Lake Homeowners' Association annual meeting and the Mayor's Prayer Breakfast. She was also asked to visit St. Ther~se School for Catholic Schools Week. The Mayor thanked Kirk Davis for his work as interim city administrator and welcomed new city administrator Joe Parente. She also thanked the search committee and community members who ---participa:tea intlle search and interviews. ------
8. AD.JOURN Mayor Johnston declared the meeting adjourned at 7:53 p.m. --··--·------The minutes for Tuesday, February 21, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the seventh day of March 201 7.
Submitted by:
2017-024 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF MARCH 7, 2017 Page 1 of5 l, CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:00 p.m. on Tuesday, March 7, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Diane Driver -present Ward 1 Alderman Tina Welch -present Ward 2 Alderman Jim Werner - present Ward 2 Alderman Dave Rittman - absent with prior notice Ward 3 Alderman Robert Lock - absent with prior notice Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Matthew Chapman, Finance/Human Resources Director Tim Blakeslee, Assistant to the City Administrator Padraic Corcoran, Williams & Campo, P.C. (for city attorney) Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2, CITIZEN INPUT
3. CONSENT AGENDA A. Approve the minutes for the February 21, 2017, regular meeting B. Approve the minutes for the February 21, 2017, work session C. Receive and file the January 2017 sewer report D. Approve the permanent sign placement and design at the Parkville Farmer's Market E. Approve a retail liquor by the drink picnic license for the Northland Early Education Center for the Pioneer Run event on June 10, 2017 F. Receive and file the 2016 Annual Report G. Approve the second reading of an ordinance prohibiting smoking in certain public park locations H. Approve a small construction contract with ASGI Enterprises MO, LLC for Phase 1 of the City Hall building safety upgrades I. Approve accounts payable from February 16 to March 3, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WERNER, DRIVER, WELCH AND SPORTSMAN. MOTION PASSED 6-0.
4. ACTION AGENDA A. Appoint Diane Driver and Jim Werner throngh May 2018 and Mike Sobba and Chris Cline throngh May 2020 to the Tax Increment Financing Commission Mayor Johnston stated that appointments to the Tax Increment Financing Commission had
2017-025 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF MARCH 7, 2017 Page 2 of5
not been made since she had become mayor. Due to the possibility of adding new or amending current financing districts, she noted it was important to appoint members to the Commission. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN WYLIE TO APPOINT DIANE DRIVER AND JIM WERNER THROUGH MAY 2018 AND MIKE SOBBA AND CHRIS CLINE THROUGH MAY 2020 TO THE TAX INCREMENT FINANCING COMMISSION. ALL AYES; MOTION PASSED 6-0.
B. Hold a public hearing and approve the first reading of an ordinance to amend the established 9 Highway Corridor Commnnity Improvement District, direct the City Clerk to report the amendment of the district to the Missouri Department of Economic Development and authorize certain documents and prescribing other matters relating thereto Community Development Director Stephen Lachky provided an overview of the approvals to date for the 9 Highway Corridor Community hnprovement District (CID) which was established in December 2016. Following approval of the CID, the Platte County Board of Elections notified staff that there were two registered voters within the district. Two options included conducting the mail-in ballot election with the two registered voters or remove the properties from the CID. The CID Board of Directors recommended removing the property at its meeting on December 21 which would push back the collection of the sales tax revenue to October 1, 2017. In addition to the property, another property owner requested removal from the CID boundaries. Removal of the properties did not affect the requirements of a community improvement district or the schedule for the improvements to Route 9. Mayor Johnston opened the public hearing and opened the floor to public comments. Hearing none, she closed the public hearing. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRNER TO APPROVE BILL NO. 2919, AN ORDINANCE AMENDING THE ESTABLISHED 9 IDGHWAY CORRIDOR COMMUNITY IMPROVEMENT DISTRICT, DIRECTING THE CITY CLERK TO REPORT THE AMENDMENT OF THE DISTRICT TO THE MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT AND AUTHORIZING CERTAIN DOCUMENTS AND PRESCRIBING OTHER MATTERS RELATING THERETO, ON FIRST READING AND POSTPONE THE SECOND READING TO MARCH 21, 2017. ALL AYES; MOTION PASSED 6-0.
C. Adopt an ordinance to authorize a lease purchase agreement with Bank Libertv for the 2017 Streets Enhancement Program Assistant to the City Administrator Tim Blakeslee stated that the proposed lease purchase agreement with Bank Liberty was for $2.35 million plus interest at a rate of 2.19 percent for the streets maintenance and Route 9 improvement projects. The Board of Aldermen approved a resolution of support on February 21 and Bank Liberty required an ordinance for the lease purchase agreement. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRNER TO APPROVE BILL NO. 2020, AN ORDINANCE AUTHORIZING A LEASE PURCHASE AGREEMENT WITH BANK LIBERTY FOR THE 2017 STREETS ENHANCEMENT PROGRAM, ON FIRST READING. ALL AYES; MOTION PASSED 6-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRNER TO APPROVE BILL NO. 2020 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2889. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WERNER, DRIVER, WELCH AND SPORTSMAN. MOTION PASSED 6-0.
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D. Approve a funding agreement with Foutch Brothers for Project Keystone City Administrator Joe Parente stated that a development of 46,000 square feet of office space and possible residences at 6"' and East streets was proposed. The funding agreement was for $25,000 paid by the developer to the City to cover outside costs including financial analyses and evaluation of the economic benefits of the development. The analyses to be completed would be used to discuss possible economic development incentives. Parente noted that staff met with the developer who said they were within 30 days of being ready to move forward with the project. Alderman Jim Werner recused himself from the vote because he owned property at 604 East Street. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO AUTHORIZE THE MAYOR TO EXECUTE A FUNDING AGREEMENT WITH FOUTCH BROTHERS FOR PROJECT KEYSTONE. ALL AYES; MOTION PASSED 5-0. Alderman Werner returned to the meeting.
E. Approve an agreement with Springsted Incorporated to complete an Internal Rate of Return Analysis and a Fiscal Impact Analysis for Project Keystone City Administrator Joe Parente said that the City would use the funds provided through the funding agreement previously approved to cover the costs of the financial analyses which were estimated at $15,000. The analyses would be presented to the Board at a future meeting and it would be determined if economic development incentives were appropriate. The analyses would be subject to receipt of the funds from the funding agreement. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO AUTHORIZE THE MAYOR TO EXECUTE AN AGREEMENT WITH SPRINGSTED INCORPORATED TO COMPLETE AN INTERNAL RATE OF RETURN ANALYSIS AND A FISCAL IMPACT ANALYSIS FOR PROJECT KEYSTONE, SUBJECT TO THE RECEIPT OF FUNDS PER THE ASSOCIATED FUNDING AGREEMENT. ALL AYES; MOTION PASSED 6-0.
F. Adopt an ordinance to amend Parkville Municipal Code Chapter 404, Section 404.040 to add cross slope requirements for sidewalks and driveways in order to be compliant with requirements set forth by the Americans with Disabilities Act Public Works Director Alysen Abel stated that in November 2016 the Board amended the Municipal Code to add the requirements for Americans with Disabilities Act (ADA) compliant sidewalks and driveways. With the adoption of the new development code, the section was left out because they were unaware of the change. The amendment would add the requirements back into the Code. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2921, AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE CHAPTER 404, SECTION 404.040 TO ADD CROSS SLOPE REQUIREMENTS FOR DRIVEWAYS AND SIDEWALKS IN ORDER TO BE COMPLIANT WITH REQUIREMENTS SET FORTH BY THE AMERICANS WITH DISABILITIES ACT, ON FIRST READING. ALL A YES; MOTION PASSED 6-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2921 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2890 ALL A YES BY ROLL CALL VOTE: PLUMB, WYLIE, WERNER, DRIVER, WELCH AND SPORTSMAN. MOTION PASSED 6-0.
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G. Approve the first reading of an ordinance to amend Parkville Municipal Code chapters 515, 520 and 700 and to repeal Section 850.200 to revise the development fee structure associated with the construction of pnblic improvements Public Works Director Alysen Abel stated that the Board held two work sessions regarding the proposed fee structure for public improvements. The public improvement fee would be four percent of the total infrastructure cost with a minimum of $50 to cover staff time to review smaller permits. The City would require that 25 percent of the fee be paid at the time of application, 25 percent would be due at the time the permit is approved and the remaining 50 percent due at the time of final approval before the two-year contractor maintenance period began. Other fees included a third-party review of materials testing and a $500 increase to the total for sewer tap and sewer impact fees. Abel noted that the right-of-way and grading permits were not included in the proposal. The new fee would become effective April 3 and the outstanding permits would remain under the old fee structure. Mayor Johnston thanked the staff for including the developers in the discussions. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2922, AN ORDINANCE AMENDING PARKVILLE MUNIClPAL CODE CHAPTERS 515, 520 AND 700 AND REPEALING SECTION 850.200 TO REVISE THE DEVELOPMENT FEE STRUCTURE ASSOCIATED WITII THE CONSTRUCTION OF PUBLIC IMPROVEMENTS, ON FIRST READING AND POSTPONE THE SECOND READING TO MARCH 21, 2017. ALL AYES; MOTION PASSED6-0.
H. Approve the first reading of an ordinance to repeal Parkville Municipal Code Chapter 840 and Section 850.010 and to amend Chapter 800 regarding zoning and building/construction fees City Clerk Melissa McChesney said that the amendment to the Municipal Code would move the zoning and building/construction fees into the Schedule of Fees. Since Chapter 850 was being amended to update the development fees, staff recommended approval to move the remaining fees in the chapter to the schedule, along with the zoning fees in Chapter 840. She noted that the new development code did not need to be updated because it referenced Title VIII. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2923, AN ORDINANCE REPEALING PARKVILLE MUNIClPAL CODE CHAPTER 840 AND SECTION 850.010 AND AMENDING CHAPTER 800 REGARDING ZONING AND BUILDING/CONSTRUCTION FEES, ON FIRST READING AND POSTPONE THE SECOND READING TO MARCH 21, 2017. ALL AYES; MOTION PASSED 6-0.
6. STAFF UPDATES ON ACTIVITIES A. Administration 1. Welcome New City Administrator Joe Parente Mayor Johnston welcomed Joe Parente as the new city administrator.
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Alderman Sportsman commended staff for their work on the 2016 Annual Report.
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8. ADJOURN Mayor Johnston declared the meeting adjourned at 7:36 p.m.
The minutes for Tuesday, March 7, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the twenty-first day of March 2017. . ,,11111111,, Submitted by: ,,,,',-_ CITY <'' ,,. ·\"' ······· (;/' , ...... ~ /,, ,.··· ·· ... •• ((, .. • • .-<) t\1 ~:o / PLATTE \_>:.P ·.. ~ ;;{ COUNTY j x =: : \).!".MISSOURI /if.~ , tfl' '" ·.~i •••• .··1> ~ '? ··.. •. . ,...... ~ ll ·········· ,,,%,' 1,, \ \ ' It 1 I I i I i \ \ \
2017-029 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF MARCH 21, 2017 Page I of5
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:00 p.m. on Tuesday, March 21, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward I Alderman Diane Driver - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Jim Werner - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - absent with prior notice Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: City Administrator Joe Parente Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Matthew Chapman, Finance/Human Resources Director Tim Blakeslee, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America. Mayor Johnston observed a moment of silence for Toni Anderson.
2. CITIZEN INPUT A. Park University Fossil Presentation Scott Hageman, Tim Northcutt, Patty Ryberg and Brian Hoffman from Park University presented information about a new fossil that was found by amateur paleontologist Tim Northcutt on university property. A handout was distributed during the meeting attached as Exhibit A. They stated that Parkvillia northcutti was considered to be a link between conifers and fems and the earliest evidence of seeds.
B. Downtown property owner comments on Parkville Old Towne Market Community Improvement District slate Mike Emmick, owner of Edward Jones and 3 properties downtown, said that he moved his business to downtown in 2009 and many of the Parkville Old Towne Market Community Improvement District (POTMCID) members were on the Board of Directors at that time. He served for a period of time but resigned. He said that many in downtown would like to get involved with the POTMCID but were told there were not any positions on the Board. Emmick noted that it was hard to get involved when people were not able to make a difference. · Hilary Murray, property owner of 109 Main and 111 Main, said that she bought the properties because her family lived in Parkville and downtown had amenities that most commercial developers would like to recreate but were unable to because of time. She noted that with the current POTMCID slate downtown was not moving the vision forward. Murray said there were opportunities to create more transparency and it would be beneficial to conduct an audit to analyze how the money was being spent. She said that in the past good decisions were made and she would like to see it continue to move forward.
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Alderman Sportsman commented on the lack of transparency of the POTMCID and Alderman Plumb said that it was a separate government entity and the City did not have oversight. Mayor Johnston said that the rejection of the slates was not because of a personality conflict and it was not a fair and balanced board. Mayor Johnston recognized members of the Boy Scouts of America. One scout from Troop 314 was working on his Communications merit badge and one scout from Troop 333 was working on his Citizenship in the Community merit badge.
3. CONSENT AGENDA A. Approve the minutes for the March 7, 2017, regular meeting B. Receive and file the January Municipal Court report C. Receive and file the financial report for the month ending February 28, 2017 D. Receive and file the crime statistics for January 2017 E. Approve the second reading of an ordinance to amend Parkville Municipal Code chapters 515, 520 and 700 and to repeal Section 850.200 to revise the development fee structure associated with the construction of public improvements F. Approve the second reading of an ordinance to repeal Parkville Municipal Code Chapter 840 and Section 850.010 and to amend Chapter 800 regarding zoning and building/construction fees G. Approve Resolution No. 17-010 to set zoning, building/construction and Public Works-related development fees in the Schedule of Fees H. Approve the second reading of an ordinance to amend the established 9 Highway Corridor Community Improvement District, direct the City Clerk to report the amendment of the district to the Missouri Department of Economic Development and authorize certain documents and prescribing other matters relating thereto I. Approve the purchase and installation of a new Mite! 250 Phone System with Electronic Office Systems for Parkville City Hall, the street shop and Parks headquarters J. Approve the purchase of a new Ford Taurus All Wheel Drive Police Interceptor Sedan vehicle to be used as a patrol vehicle from Thoroughbred Ford K. Approve a professional services agreement with TranSystems for the design of the Downtown Streetlight Project L. Approve accounts payable from March 2 through March 17, 2017 At the request of Alderman Sportsman, item 4K was removed from the consent agenda for further discussion and a separate motion. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS AMENDED. ALL AYES BY ROLL CALL VOTE: PLUMB, WERNER, DRIVER, WELCH, RITTMAN AND SPORTSMAN. MOTION PASSED 7-0.
K. Approve a professional services agreement with TranSystems for the design of the Downtown Streetlight Project Public Works Director Alysen Abel stated that the City previously had an informal agreement with the Main Street Parkville Association (MSPA) for maintenance of the downtown street lights that expired in May 2016. The City was responsible for basic repairs and maintenance including light bulbs, rewiring and light globes. Staff hoped to enter into an agreement with MSPA to capture maintenance over a longer period of time. Abel said that in fall 2016 downtown merchants approached the City and requested that the street
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lights be extended to Main Street. Staff reached out to TranSystems, who completed the design of the Downtown Entryway Beautification Project, to prepare a design to replace 22 existing lights which was estimated at $12,500. Abel noted that the existing brick sidewalk would also have to be replaced, but it was not part of the deign process. Abel said that the City applied for a grant through the POTMCID and instead received a check from MSPA for the total amount to cover the cost of the design; MSPA then submitted a grant application to the POTMCID for reimbursement of the funds. The POTMCID approved the grant application for MSPA on March 7, 2017, and the only expense to the City would be to replace the brick sidewalk. She noted that staff would have a better idea of the unit prices after the bid opening on March 29 from the curb and sidewalk bid. Alderman Sportsman said that the Finance Committee discussed the item on March 13 and was concerned because of the uncertainty that the POTMCID would not cover the cost of the specialty lights after the first year. The Committee wanted a longer-term commitment from the POTMCID. The consensus of Board was to postpone approval of the agreement until the City received assurance from the POTMCID Board that it would fund the additional cost of the specialty lighting. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO POSTPONE APPROVAL OF THE PROFESSIONAL SERVICES AGREEMENT WITH TRANSYSTEMS FOR THE DESIGN OF THE DOWNTOWN STREETLIGHT PROJECT. ALL AYES; MOTION PASSED 7-0.
4. ACTION AGENDA A. Approve the first reading of an ordinance to amend Parkville Municipal Code Chapter 150, Section 150.150 regarding the removal of dead trees Assistant to the City Administrator Tim Blakeslee stated that in June 2016 staff received a complaint of dead trees on private property downtown. Per the Parkville Municipal Code, the Community Land and Recreation Board (CLARB) could compel their removal within 60 days. At its March meeting, CLARB voted to approve the removal of the dead trees from the property but did not understand why they were involved in the process. CLARB recommended moving the process to code enforcement in the Community Development Department. Blakeslee added that a certified arborist would help determine if trees were dead and deem them hazardous. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2924, AN ORDINANCE AMENDING SECTION 150.150 OF THE PARKVILLE MUNICIPAL CODE REGARDING DEAD TREE REMOVAL, ON FIRST READING AND POSTPONE THE SECOND READING TO APRIL 4, 2017. ALL AYES; MOTION PASSED 7-0.
B. Adopt an ordinance to repeal Ordinance No. 2822 and approve an agreement with the Missouri Department of Transportation for maintenance of Highway 45 from Route 9 to RonteK Public Works Director Alysen Abel said that when staff was involved in the initial stages of the Highway 45 Widening Project - Phase C it was discovered that there was not an agreement for maintenance of the Phase B. In November 2015 the Board approved an agreement for maintenance of Phase B but found out it was not the most current version of the Missouri Department of Transportation (MoDOT) agreement and needed to be redone. Staff was not comfortable with the indemnification clause because it did not follow state statutes. The revised agreement resolved the issue and was acceptable to the city attorney. The second concern with the
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revised agreement related to insurance because the amount far exceeded what the City had in its contract documents. Abel noted there was very little flexibility in the MoDOT agreements and the only time the City would run into an insurance issue was when a full replacement of the trail was required. The agreement included right-of-way mowing and asphalt trail maintenance from Route 9 to RouteK. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2925, AN ORDINANCE REPEALING ORDINANCE NO. 2822 AND AUTHORIZING A MAINTENANCE AGREEMENT WITH THE MISSOURI IDGHWAYS AND TRANSPORTATION COMMISSION OF THE DEPARTMENT OF TRANSPORTATION FOR THE WIDENING OF ROUTE 45-PHASE BIN PLATTE COUNTY, ON FIRST READING. ALL AYES; MOTION PASSED 7-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2925 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2894. ALL AYES BY ROLL CALL VOTE: PLUMB, WERNER, DRIVER, WELCH, RITTMAN AND SPORTSMAN. MOTION PASSED 7-0.
C. Receive and file the Lewis Street and Missouri Highway 45 Traffic Engineering Assistance Program report prepared by Affinis Corp Public Works Director Alysen Abel stated that the City received Traffic Engineering Assistance Program funds from MoDOT to study the median break at Lewis Street south of Route 45. Affinis Corp completed the study that included three recommendations to address the traffic issues. Lee Baer, Affinis Corp, provided an overview of the three concepts and associated costs; attached as Exhibit B. He said all three options would maintain a Level of Service A and the main concern was safety at the intersection and median break. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO RECEIVE AND FILE THE LEWIS STREET AND MISSOURI IDGHWAY 45 TRAFFIC ENGINEERING ASSISTANCE PROGRAM REPORT PREPARED BY AFFINIS CORP AND TO DIRECT STAFF TO INCLUDE THE CONSTRUCTION OF CONCEPT 2 IN THE 2018 CAPITAL IMPROVEMENT PROGRAM AS THE BUDGET ALLOWS. ALL AYES; MOTION PASSED 7-0.
D. Approve a small construction services agreement with Capital Trucking for the 2017 Street Sweeping Program Public Works Director Alysen Abel stated that the City hired a third-party contractor to clean the city streets annually in the spring and fall. A bid opening was held on March 7 and three bids were received. The City had worked with two of the bidders in the past but not with Capital Trucking, the low bidder. Staff reached out to them to find out about their operations and learned that they were new to the operation, had one sweeper and it would take approximately two weeks to complete the sweeping. The Finance Committee directed staff to acquire references. Staff received favorable comments and found out from the company that they had not worked for a municipality before but swept construction sites and worked with private companies to sweep parking lots. Staff was hesitant because of the company's lack of experience in the process and that they would only work with one truck and one operator. The agreement with the contractor included provisions regarding Correction of Work and Termination that offered additional protection for the City in case any issues arose. She noted that agreement set the maximum hours at 60 hours for both seasons.
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IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE THE SMALL CONSTRUCTION SERVICES AGREEMENT WITH CAPITAL TRUCKING FOR THE 2017 STREET SWEEPING PROGRAM IN AN AMOUNT NOT TO EXCEED $15,600. ALL A YES; MOTION PASSED 7-0.
6. STAFF UPDATES ON ACTIVITIES City Administrator Joe Parente said that he and Mayor Johnston attended the Platte County Commission meeting where they approved outreach grants for the Friends shelter and Phase 2 of the English Landing Park restroom renovations. Public Works Director Alysen Abel reminded the Board that the grand re-opening of the restrooms in English Landing Park was scheduled for March 30. Police Chief Kevin Chrisman commented on the issues that occurred in Platte Landing Park and thanked everyone for their help. Mayor Johnston noted that Assistant to the City Administrator Tim Blakeslee attended a meeting with international stndents about involvement in the community.
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Alderman Sportsman said that the National Council for Home Safety and Security ranked Parkville as one of 50 safest cities in Missouri. Police Chief Kevin Chrisman credited the community for reporting suspicious activity. Mayor Johnston said she and City Administrator Joe Parente attending a Platte County Commission meeting and Platte County Economic Development Council meeting. She also toured the streets and parks facilities and attended the Banneker Foundation Breakfast, Feed Northland Kids event, Mid America Regional Council Total Transportation Policy Committee meeting, Kansas City Rising two year update and a community meeting regarding the Broadway Bridge repair and replacement project. She also noted that she and Public Works Director Alysen Abel were part of a panel discussion at Park University regarding women in male-dominated professions. Alderman Welch said planned to have conversations with staff and the Mayor about surveillance in the parks.
8. ADJOURN Mayor Johnston declared the meeting adjourned at 8:38 p.m.
The minutes for Tuesday, March 21, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the fourth day of April 2017.
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2017-034 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF APRIL 4, 2017 Page 1 of3
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:01 p.m. on Tuesday, April 4, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Diane Driver - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Jim Werner - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - absent with prior notice Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: City Administrator Joe Parente Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Matthew Chapman, Finance/Human Resources Director Tim Blakeslee, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT
3. CONSENT AGENDA A. Approve the minutes for the March 21, 2017, regular meeting B. Receive and file the February sewer report C. Approve a retail liquor by the drink picnic license for the American Diabetes Association for the Tour de Cure event on June 4, 2017 D. Approve the Semi-Annual Financial Report for the second half of 2016 and direct City Administration to publish E. Approve the second reading of an .ordinance to revise Parkville Municipal Code Section 150.150 regarding dead tree removal F. Approve an agreement with the Northland Lacrosse Club for use of the City property generally known as Vikings Field G. Approve the purchase of hydrogen sulfide odor control chemicals from Brenntag for the sanitary sewer lines in the Riss Lake subdivision H. Approve the purchase of a new John Deere Z997R Commercial L.C. Diesel Mower from Heritage Tractor, Inc. for the Parks Division of Public Works I. Approve a construction agreement with Westland Construction for the Riverchase Sewer Repairs J. Approve Work Authorization No. 83 with North Hills Engineering for storm sewer closed-circuit television planning K. Approve accounts payable from March 18 to March 30, 2017 IT WAS MOVED BY ALDERMAN RITTMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR
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EACH ITEM, AS PRESENTED. ALL A YES BY ROLL CALL VOTE: PLUMB, WYLIE, WERNER, DRIVER, WELCH, RITTMAN AND LOCK. MOTION PASSED 7-0.
4, NON-ACTION AGENDA A. US-169 "Beyond The Loop" Study Update from the Mid-America Regional Council Martin Rivarola, Mid-America Regional Council (MARC), provided an overview of the US-169 "Beyond the Loop" study; presentation attached as Exhibit A. The Board requested that MARC include considerations for mass transit to tie to the northland and more efficient traffic flow.
5. ACTION AGENDA A. Approve the appointments of ffilarv Murray and Penny Sharp to the Tax Increment Financing Commission through May 2019 Mayor Johnston said that there were two remaining open positions on the Tax Increment Financing Commission and Hilary Murray and Penny Sharp agreed to serve for a two-year term. IT WAS MOVED BY ALDERMAN RITTMAN AND SECONDED BY ALDERMAN DRIVER APPOINTING HILARY MURRAY AND PENNY SHARP TO THE TAX INCREMENT FINANCING COMMISSION THROUGH MAY 2019. ALL A YES; MOTION PASSED 7-0.
B. Approve the first reading of an ordinance to accept public street and storm sewer improvements and associated maintenance bonds for Thousand Oaks 20th Plat Public Works Director Alysen Abel stated that plans were reviewed and approved by staff on September 20, 2016, and a majority of the improvements were constructed in the fall. The construction inspector did not find any issues during construction, but one issue arose when a large rock was located in the subgrade and was subsequently fixed. The developer submitted two year maintenance bonds for curb, asphalt and storm sewers and the two-year period would begin after adoption of the ordinance on April. The City would assume maintenance after the two-year period was completed. IT WAS MOVED BY ALDERMAN RITTMAN AND SECONDED BY ALDERMAN DRIVER TO APPROVE BILL NO. 2926, AN ORDINANCE ACCEPTING PUBLIC STREET AND STORM SEWER IMPROVEMENTS AND ASSOCIATED MAINTENANCE BONDS FOR THOUSAND OAKS 20m PLAT, ON FIRST READING AND POSTPONE THE SECOND READING TO APRIL 18, 2017. ALL AYES; MOTION PASSED 7-0.
6. STAFF UPDATES ON ACTIVITIES A. Community Development 1. APEX Plaza Public Hearing Community Development Director Stephen Lachky stated that the Planning and Zoning Commission would hold a public hearing on April 11 to consider an application to rezone two residential parcels to commercial. In addition, the Commission would consider an application for a preliminary development plan. The property totaled seven acres and was located on Highway 45 north of Parkville Commons and west of Melody Lane.
B. Public Works 1. Electronics Recycling and Paper Shredding Events Public Works Director Alysen Abel said that electronics recycling and paper shredding
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events would be held at City Hall on April 11 and noted that, based on past feedback from the residents, the greatest need was paper shredding. Staff wanted to give residents the opportunity to participate in a paper shredding event since there were not any recycling events planned for the spring.
7. MAYOR, BOARD OF ALDERMEN & COMl\flTTEE REPORTS & MISCELLANEOUS ITEMS Alderman Plumb said he was attending the legislative trip to Jefferson City with the Parkville Chamber of Commerce on April 11. Alderman Driver noted that the beginning of the farmers' market season was on April 29. Plumb reminded the Board that the Microbrew Fest was also on April 29.
8. AD.JOURN Mayor Johnston declared the meeting adjourned at 7:45 p.m.
The minutes for Tuesday, April 4, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the eighteenth day of April 2017.
Submitted by:
2017-037 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF APRIL 18, 2017 Page 1 of4
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:00 p.m. on Tuesday, April 18, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Diane Driver - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Jim Werner - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: City Administrator Joe Parente Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Matthew Chapman, Finance/Human Resources Director Tim Blakeslee, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. MUNICIPAL ELECTION RESULTS A. Adopt an ordinance to canvass the election retnrns for the April 4, 2017, general mnnicipal election City Clerk Melissa McChesney provided an overview of the election results. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN ORNER TO APPROVE BILL NO. 2927, AN ORDINANCE CANVASSING THE ELECTION RETURNS FROM THE APRIL 4, 2017, GENERAL MUNICIPAL ELECTION, ON FIRST READING. ALL A YES; MOTION PASSED 8-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN DRNER TO APPROVE BILL NO. 2927 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2896 ALL A YES BY ROLL CALL VOTE: PLUMB, WYLIE, WERNER, DRNER, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8- 0.
B. Present Certificates of Election and Administer Oaths of Office City Clerk Melissa McChesney presented certificates of election and administered the oaths of office to aldermen-elect Kevin Heaton, Brian T. Whitley, Douglas P. Wylie and Greg Plumb. Heaton and Whitley took their seats as new aldermen.
C. Recognize outgoing Ward 1 Alderman Diane Driver and Ward 2 Alderman Jim Werner Mayor Johnston recognized outgoing aldermen Diane Driver and Jim Werner.
3. CITIZEN INPUT
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A. Proclaim May 8, 2017. as Patriot Outreach Day The Mayor presented the proclamation to Patriot Outreach Chief Financial Officer, retired Colonel Jack Shafferman.
B. Proclaim April 28, 2017, as Arbor Day Mayor Johnston presented the proclamation to Public Works Director Alysen Abel.
Mayor Johnston recognized a member of the Boy Scouts of America from Troop 314 who was working on his Citizenship in the Community merit badge.
4. CONSENT AGENDA A. Approve the minutes for the April 4, 2017, regular meeting B. Receive and file the March Municipal Court Report C. Receive and file the financial report for the month ending March 31, 2017 D. Receive and file the crime statistics for January through February 2017 E. Approve the second reading of an ordinance to accept public street and storm sewer improvements and associated maintenance bonds for Thousand Oaks 20th Plat F. Approve a construction agreement with Terry Snelling Construction for the 2017 Curb and Sidewalk Program G. Approve a construction agreement with J.M. Fahey Construction Co. for the 2017 Mill and Overlay Program H. Approve a construction agreement with Vance Brothers, Inc. for the 2017 Microsurfacing Program I. Approve the purchase of truck equipment from Kranz of Kansas City, Inc. for the new Public Works truck J. Approve the purchase of a skid steer and milling attachment from Victor L. Phillips for the Public Works Department K. Approve a retail liquor by the drink picnic license for Northland Progress for the In For Ten event on August 26, 2017 L. Receive and file the 2016-2017 Annual Snow Report M. Approve accounts payable from April 1 to April 14, 2017 Alderman Whitley provided a comment on items G and H and requested that staff inform the trash truck companies of the street maintenance work. Public Works Director Alysen Abel responded that in the past staff had contacted them about upcoming street maintenance projects. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0.
5. ACTION AGENDA A. Approve a donation agreement with the Main Street Parkville Association for the Grigsby Statue and associated installation at Pocket Park Assistant to the City Administrator Tim Blakeslee stated that staff received a proposal from a citizen group led by new alderman Kevin Heaton to relocate the Bill Grigsby statue, previously at the National, to Pocket Park to be funded through private donations. Staff wanted to protect the
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interests of the donor and the City through a donation agreement. The City would own and maintain the statue and the Main Street Parkville Association (MSPA) would provide maintenance of up to $500 per year. Blakeslee noted that the draft agreement required a revision from the MSPA meeting held the previous week, MSPA would not pay to move the statue in the future and staff was working with the group to revise the location of the statue. The Community Land and Recreation Board recommended approval of the agreement on April 12. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO AUTHORIZE STAFF TO FINALIZE AND THE MAYOR AND CITY CLERK TO EXECUTE A DONATION AGREEMENT WITH THE MAIN STREET PARKVILLE ASSOCIATION FOR THE GRIGSBY STATUE AND ASSOCIATED INSTALLATION AT POCKET PARK. ALL AYES; MOTION PASSED 8-0.
B. Approve a memorandum of understanding with Missouri American Water for the payment of sewer tap and sewer impact fees for the new water treatment plant Public Works Director Alysen Abel said that Missouri American Water was constructing a new water treatment plant on FF Highway west of downtown Parkville. The City required new construction to pay for sewer tap and sewer impact fees to cover the impact to the sewer system. Per the Parkville Municipal Code, industrial customers were charged a separate fee that was based on sewer usage. She said that during review of the construction plans, Missouri American Water provided staff with varying volumes and in order to obtain a realistic view staff recommend installing a meter to measure the impact to the system over a three-month period and determine the average usage. Missouri American Water requested that the City delay the collection of the data after the plant is operational one month so they could work out any issues at the water plant. Abel noted that the memorandum of understanding captured the information she presented. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH MISSOURI AMERICAN WATER FOR THE PAYMENT OF THE SEWER TAP AND SEWER IMPACT FEES FOR THE NEW WATER TREATMENT PLANT. ALL AYES; MOTION PASSED 8-0.
6. STAFF UPDATES ON ACTIVITIES A. Administration 1. 99. 7 the Point's Best Burb 2017 Recognition Ceremony City Clerk Melissa McChesney said that the City would be recognized at a ceremony on April 24 in English Landing Park for winning the 99.7 the Point Battle of the Burbs contest.
B. Police Department 1. MILO Range Machine Police Chief Kevin Chrisman said that the MILO machine would be in the Police Department May 1-8, May 22 and May .31. 2. Law Enforcement Day Police Chief Kevin Chrisman noted that an event would be held in English Landing Park on May 20 for Law Enforcement Day. The event involved partners in the Northland and was free to the public.
C. Public Works
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1. Spring Cleannp and Extended Yard Waste Drop Off Public Works Director Alysen Abel stated that at the electronics recycling event on April 11 the City also held a paper shredding event for residents only. She noted that the annual Spring Clean Up was scheduled for April 22 and the extended yard waste drop off was scheduled for April 24 through May 12. In addition, Platte County would hold its annual clean up May 12- 13.
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Mayor Johnston welcomed the new aldermen, Kevin Heaton and Brian T. Whitley. She noted that she attended meetings with the Main Street Parkville Association (MSPA) steering committee to finalize details with the donation agreement for the Grigsby statue, with Park University President and Finance Director to learn about the new business school, with Alliance Water Resources to discuss changes in management and assistance options for sewer billing, with the MSP A to discuss the downtown street lights, with local Veterans of Foreign Wars member about the possibility of a veterans memorial in Parkville, with each alderman to discuss upcoming development projects, She said she also attended the Parkville Chamber of Commerce ribbon cutting on March 29th, the grand re-opening of the English Landing Park restroom, presented to the Lakeview Middle School 7"' and 8"' graders, the Northland Regional Chamber of Commerce meeting and a Mid-America Regional Council (MARC) Total Transportation Policy Committee meeting about the Missouri Department of Transportation revising the cost share program. She also participated in a radio interview with 99. 7 the Point, a television interview with KSHB Channel 41 to discuss the car that ran into Finders Keepers, the Miles of Smiles fashion show and in a youth leadership mayors' panel. Mayor Johnston requested input from the Board about the trash issue in town and restoring the environmental committee. Alderman Plnmb noted that the Parkville Chamber of Commerce would hold its annual golf tournament on May 1 and that he attended the Chamber's legislative trip to Jefferson City. He said that Senator Claire McCaskill held a town hall meeting at Park University. Alderman Welch said that she and Alderman Wylie attended a meeting at the Mid-Continent Public Library to discuss future improvements. Mayor Johnston added that the MARC Regional Assembly was scheduled on June 9.
8. ADJOURN Mayor Johnston declared the meeting adjourned at 7:58 p.m.
The minutes for Tuesday, April 18, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the second day of May 2017.
Submitted by:
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1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:00 p.m. on Tuesday, May 2, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Kevin Heaton - present Ward 1 Alderman Tina Welch - absent with prior notice Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Tim Blakeslee, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT A. Present a Certificate of Recognition to the Park University Men's Volleyball Team Mayor Johnston presented the certificate of recognition to Park University Men's Volleyball Coach Mike Talamantes.
B. Proclaim May 14-20, 2017, as Police Week Mayor Johnston presented the proclamation to Police Chief Kevin Chrisman.
C. Proclaim May 7-13, 2017, as Public Service Recognition Week Mayor Johnston presented the proclamation to City Administrator Joe Parente.
3. CONSENT AGENDA A. Approve the minutes for the April 18, 2017, regular meeting B. Receive and file the March sewer report C. Approve a third party payment agreement with the 9 Highway Corridor Community Improvement District to cover the initial operating expenses until it begins generating sales tax revenues D. Approve accounts payable from April 15 to April 27, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL A YES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED7-0.
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4. ACTION AGENDA A. Appoint an alderman as Acting President of the Board of Aldermen through April 17, 2018 Mayor Johnston stated that the acting president acted on behalf of the mayor when absent or unavailable. She thanked Alderman Sportsman for serving for many years and asked for nominations from the Board. IT WAS MOVED BY ALDERMAN WYLIE AND SECONDED BY ALDERMAN RITTMAN TO APPOINT ALDERMAN SPORTSMAN AS ACTING PRESIDENT OF THE BOARD OF ALDERMEN THROUGH APRIL 17, 2018. ALL AYES; MOTION PASSED 7-0.
B. Appoint Aldermen Wylie as liaison for environmental and Alderman Heaton as liaison for the Main Street Parkville Association Mayor Johnston explained that several years ago the City had an environmental committee and due to the amount of trash along the roadways and ongoing recycling issues she felt it was important to reinstate the committee. She noted that Alderman Wylie was attending the Mid America Regional Council Solid Waste Management Committee meetings and recommended that he serve as the liaison to the committee. Johnston added that Alderman Heaton was involved with the Main Street Parkville Association as a downtown business owner for a number of years and recommended that he serve as the liaison. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPOINT ALDERMAN WYLIE AS LIAISON FOR ENVIRONMENTAL AND ALDERMAN HEATON AS LIAISON FOR THE MAIN STREET PARKVILLE ASSOCIATION. ALL AYES; MOTION PASSED 7-0.
C. Appoint Alderman Tina Welch to the Finance Committee Mayor Johnston explained that there was a vacancy on the Finance Committee for Ward I and recommended that Alderman Welch serve in that capacity. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE APPOINTMENT OF ALDERMAN WELCH TO THE FINANCE COMMITTEE FOR WARD 1. ALL AYES; MOTION PASSED 7-0.
D. Appoint Alderman Brian T. Whitley as an ex-officio member to the Parkville Economic Development Council through December 31, 2017 Mayor Johnston stated that the City had four representatives on the Parkville Economic Development Council that included the mayor, two aldermen and the city administrator. She noted that Alderman Rittman had served as a voting member since 2016 and Alderman Whitley would serve as the third representative, an ex-officio member. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPOINT ALDERMAN BRIAN T. WHITLEY AS AN EX-OFFICIO DIRECTOR TO THE PARKVILLE ECONOMIC DEVELOPMENT COUNCIL THROUGH DECEMBER 31, 2017. ALL AYES; MOTION PASSED 7-0.
E. Receive and file the report presented by the Park University Capstone Course in Public Administration regarding a park donation policy Assistant to the City Administrator Tim Blakeslee said that the Park University Capstone Course in Public Administration completed a project to review and the City's park donation policy. Park University professor Terry Ward thanked the City and the Board of Aldermen for the opportunity and said it was a good partnership.
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Nick Norton, Park University student, presented the recommendations; presentation attached as Exhibit A. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO RECEIVE AND FILE THE REPORT PRESENTED BY THE PARK UNIVERSITY CAPSTONE COURSE IN PUBLIC ADMINISTRATION REGARDING A PARK DONATION POLICY AND DIRECT STAFF TO DISCUSS THE REPORT WITH THE COMMUNITY LAND AND RECREATION BOARD. ALL AYES; MOTION PASSED 7-0.
F. Approve the first reading of an ordinance to rezone two parcels containing 0.68 acres, more or less. generally located at the northwest corner of the intersection of Highway 45 and N Melody Lane, from "R-1" Single-Family Residential District to "B-4-P" Planned Business District- Case No. PZ17-02A; CBC Real Estate Gronp. applicant . Community Development Director Stephen Lachky stated that the City received an application from CBC Real Estate Group to rezone two parcels at the intersection of Highway 45 and North Melody Lane; presentation attached as Exhibit B. The Planning and Zoning Commission held a public hearing on April 11 and recommended approval of the rezoning by a vote of 4-2. The public was provided the opportunity to comment on the item. The following citizens spoke in opposition: Steven Yonngblood, 6413 NW Melody Lane; Sandra Ferguson, 6502 NW Melody Lane; Pete Spires, 6521 NW Melody Court; Harry Sievers, 6508 NW Melody Lane; Michaela Spires, 6521 NW Melody Court; Beverly Boulware, 6420 NW Melody Lane; Jenny Haskett, 8809 NW Melody Lane; and Mary Craft, 8804 NW Melody Lane. Two residents submitted items to City staff for the record; attached as Exhibit C. The following citizens spoke in favor: Parkville Economic Development Council Executive Director Mike Kellam; Cory Miller, landowner in the APEX area; Regina Moore, 6508 NW Melody Lane; and Charles Moore, 6508 NW Melody Lane. Discussion focused on the signatures on the rezoning application and the notary on the affidavit of ownership. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2928, AN ORDINANCE REZONING TWO PARCELS CONTAINING 0.68 ACRES, MORE OR LESS, GENERALLY LOCATED AT THE NORTHWEST CORNER OF THE INTERSECTION OF IDGHWAY 45 AND N. MELODY LANE FROM "R-1" SINGLE-FAMILY RESIDENTIAL DISTRICT TO "B-4- P" PLANNED BUSINESS DISTRICT, ON FIRST READING AND POSTPONE THE SECOND READING TO MAY 16, 2017. AYES BY ROLL CALL VOTE: PLUMB, WHITLEY, HEATON, RITTMAN, LOCK AND SPORTSMAN. NOES: WYLIE. MOTION PASSED 6-1.
6. STAFF UPDATES ON ACTIVITIES A. Police Department 1. MILO Machine Police Chief Kevin Chrisman noted that the MILO machine was at City Hall from May 1-8 and May 12-19.
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B. Community Development 1. Upcoming Public Hearings: Lake Pointe Lodge and Thousand Oaks 22nd Plat Community Development Director Stephen Lachky noted that three public hearings were scheduled on the agenda for the May 9 Planning and Zoning Commission meeting that included Thousand Oaks 22nd Plat, Lake Pointe Lodge and a continuance of the APEX site plan.
C. Public Works 1. Spring Clean Up Public Works Director Alysen Abel stated that the Spring Clean Up was held on April 22 with a total of 3 71 vehicles which was above the average of 200-250 per event. She noted that the Platte County Clean Up was scheduled for May 12-13 which provided another opportunity for residents to dispose of waste. Abel also reminded the Board that the extended yard waste-drop off would continue through May 12.
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Alderman Plumb noted the good turnout at Brewfest on April 29 and said he attended the Parkville Chamber of Commerce golf tournament on May I. Alderman Heaton said that an event for the placement of the Bill Grigsby statue in Pocket Park was confirmed for June 22 at 5:30 p.m. Mike Pollard, 5874 South National Drive, said that he was looking into an issue for residents paying assessments on the Crooked Road to Highway 45 Neighborhood hnprovement District (NID) that included 50 properties at the National subdivision and asked who had oversight of the NID. The Board asked that Mr. Pollard keep them updated on what he found out from Platte County.
8. ADJOURN Mayor Johnston declared the meeting adjourned at 8:55 p.m.
The minutes for Tuesday, May 2, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the sixteenth day of May 2017.
Submitted by:
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1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:00 p.m. on Tuesday, May 16, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Kevin Heaton - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Matthew Chapman, Finance/Human Resources Director Tim Blakeslee, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2, CITIZEN INPUT A, Proclaim May 21-27, 2017, as Public Works Week Mayor Johnston presented the proclamation to Public Works Director Alysen Abel and Wastewater Operator Consultant Richard Wilson, Alliance Water Resources.
3. CONSENT AGENDA A. Approve the minutes for the May 2, 2017, regular meeting B. Receive and file the April Municipal Court report C. Receive and file the financial report for the month ending April 30, 2017 D. Receive and file the crime statistics for January through March 2017 E. Approve Resolution No. 17-012 to amend the Board of Aldermen Rules of Order regarding ordinance readings F. Approve an agreement with Kansas City Power and Light for the Demand Response Incentive Program (formerly M-Power) for a two-year term G. Approve a retail liquor by the drink picnic license for the Main Street Parkville Association for the Bill Grigsby Statue Dedication Ceremony on June 22, 2017 H. Approve accounts payable from April 28 to May 12, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL AYES; MOTION PASSED 8-0.
4. ACTION AGENDA
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A. Aoorove Resolution No. 17-012 supporting ao application for the Missouri Moves Cost Share Program for traosportatioo fuodiog to help food traosportatioo improvements along the Route 9 Corridor Community Development Director Stephen Lachky stated that the Missouri Moves Cost Share Program provided financial assistance for state and local projects serving transportation needs. The Missouri Department of Transportation (MoDOT) provided up to 50 percent of the total cost of a transportation-related project. In July 2016 the City approved a resolution of support for funding related to the Route 9 Corridor improvements that would be used to leverage anticipated federal and local funding and future 9 Highway Corridor Community Improvement District (CID) revenue. Governor Nixon announced in September 2016 that the program was suspended in order to balance the state budget and staff was notified in early 2017 that it would be reinstated. The CID was created for a 20-year period and the revenue generated in the first six years would help fund improvements to Route 9 from Highway 45 to Lakeview Drive. The remaining revenue generated in the final 14 years would be used for other projects within the CID boundaries. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE RESOLUTION NO. 17-012 SUPPORTING AN APPLICATION FOR THE MISSOURI MOVES COST SHARE PROGRAM FOR TRANSPORTATION FUNDING IN THE AMOUNT OF $3,484,000 TO HELP FUND TRANSPORTATION IMPROVEMENTS ALONG THE ROUTE 9 CORRIDOR. ALL AYES; MOTION PASSED 8-0.
B. Aoorove the second reading of ao ordioaoce to rezone two parcels cootaioiog 0.68 acres, more or less, generally located at the northwest corner of the iotersectioo of Highway 45 aod N. Melody Laue, from "R-1" Single-Family Residential District to "B-4-P" Plaooed Business District - Case No. PZl 7-02A; CBC Real Estate Group, applicant Mayor Johnston noted that the first reading of the ordinance was presented on May 2, 2017, and public comments were received at that time. Community Development Director Stephen Lachky noted that since the May 2nd meeting, staff verified the validity of the protest petitions received and determined only one was valid but was dated after the submission deadline. He added that over 40 signatures were received from Parkville Heights residents, but state statutes only allowed petitioners to be valid within 185 feet of the property. Mayor Johnston opened the floor to comments from the public. Harry Sievers, 6508 NW Melody Lane, spoke in opposition and expressed concerns with traffic from the proposed entrance at Melody Lane. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2928, AN ORDINANCE REZONING TWO PARCELS CONTAINING 0.68 ACRES, MORE OR LESS, GENERALLY LOCATED AT THE NORTHWEST CORNER OF THE INTERSECTION OF IDGHWAY 45 AND NORTH MELODY LANE FROM "R-1" SINGLE-FAMILY RESIDENTIAL DISTRICT TO "B-4- P" PLANNED BUSINESS DISTRICT, ON SECOND READING TO BECOME ORDINANCE NO. 2898. AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. NO: WYLIE. MOTION PASSED 7-1.
C. Approve the first reading of ao ordioaoce to approve a preliminary development plao for CBC Real Estate APEX Plaza, a plaooed development for retail uses oo five parcels of property, 8.21 acres, more or less, at the APEX Plaza site generally located at the northwest
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corner of the intersection of Highway 45 and N. Melody Lane - Case No. PZl 7-02B; CBC Real Estate Group. applicant Community Development Director Stephen Lachky provided an overview of the project that included 8.21 acres; presentation attached as Exhibit A. He noted that several different plans had been presented to the City between 2003 and 2009 but none came to fruition. The proposed development plan included a replat of three lots and two tracts and would include four buildings, three points of access and 211 parking spaces. Staff confirmed the master plan development met all the City codes for commercial development and the only deviation was the exception that the outdoor sales area removed ten parking spaces. The Planning and Zoning Commission held a public hearing on April 11 and postponed it until May 9 when the traffic study was available for review; the traffic study was submitted on April 13 from Olsson Associates. He provided an overview of the traffic study, noting that the counts were consistent with previous studies. MoDOT was reviewing the study and staff shared their concerns about the proposed access point on Melody Lane. In response to resident concerns, Lachky said that the developer included a revised access point to include right-in, right-out only and the addition of a median. The Planning and Zoning Commission recommended approval on May 9 and required two additional conditions for approval. The consensus of the Board was to add final approval of the traffic study by MoDOT as a condition of approval. The final development plan would be approved by the Planning and Zoning Commission at a future date. Discussion focused on stacking issues at Julian Drive, the addition of a stormwater grate on the sidewalk at Melody Lane, the intersection at Melody Lane, the path from Graden Elementary to the Parkville Heights subdivision, the addition of curbs and sidewalks to the east side of Melody Lane, the addition of a right turn lane on Highway 45 and the addition of signs to notify traffic there was not any access to the development from Melody Lane. The public was provided the opportunity to comment on the item. The following citizens spoke in opposition: Harry Sievers, 6508 NW Melody Lane; Steve Youngblood, 6413 NW Melody Lane; Ken Wright, 8803 NW Melody Drive; John Davis, Foresight Real Estate on behalf of CBC Real Estate, addressed the concerns with access from Melody Lane. He noted that a question and answer session was held with the homeowners' association and the right-of-way dedication would be included in the plat. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2929, AN ORDINANCE APPROVING AN APPLICATION FOR PRELIMINARY DEVELOPMENT PLAN FOR CBC REAL ESTATE APEX PLAZA, A PLANNED DEVELOPMENT FOR RETAIL USES AT THE APEX PLAZA SITE GENERALLY LOCATED AT THE NORTHWEST CORNER OF THE INTERSECTION OF IDGHWAY 45 AND NORTH MELODY LANE, ON FIRST READING AND POSTPONE THE SECOND READING TO JUNE 6, 2017. AYES BY ROLL CALL VOTE: PLUMB, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. NO: WYLIE. MOTION PASSED 7-1. Additional discussion focused on the entrance to Melody Lane. Lachky would determine if the item would need to be remanded to the Planning and Zoning Commission per City Code for amendments to the proposed entrance.
D. Approve Resolution No. 17-013 approving and endorsing an application for a Tree Resource Improvement aud Maintenance Grant to the Missouri Department of Conservation for the Natnre Sanctuarv
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Assistant to the City Administrator Tim Blakeslee stated that Nature Sanctuary Director Joe Ryan would tour the sanctuary with a certified arborist to select hazardous trees for removal and keep a log of the remaining trees. The Nature Sanctuary Donation Fund included $10,000 for a Tree Resource Improvement and Maintenance (TRIM) grant and a 25 percent match would be required from the City. Blakeslee noted that in the past the City had only submitted one application each year but confirmed that two applications would be acceptable by the Missouri Department of Conservation. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE RESOLUTION NO. 17-013 APPROVING AND ENDORSING AN APPLICATION FOR A TREE RESOURCE IMPROVEMENT AND MAINTENANCE GRANT TO THE MISSOURI DEPARTMENT OF CONSERVATION FOR THE NATURE SANCTUARY. ALL AYES; MOTION PASSED 8-0.
E. Approve a right-of-way agreement with the Scott and Emily Miller, property owners at 1320 Main Street, for the installation of a library kiosk in public right-of-way Public Works Director Alysen Abel stated that staff was contacted in April by a resident who wanted to install a Little Free Library in their front yard in front of the sidewalk. Staff was concerned about it being a private structure in public right-of-way and liability issues and consulted legal counsel to draft an agreement. The property owners had concerns about the insurance requirements in the agreement. The owners decided to move the library onto their private property so an agreement was no longer required. Abel noted that staff did not believe the installation would cause issues and would benefit residents. Staff concerns were alleviated because the library would be placed on private property instead of public right-of-way. Emily Miller, 1320 Main Street, said that she had moved to Parkville from Oregon in September 2016 where the libraries were seen in many places. She felt it would be a nice way to interact with the community.
F. Approve Resolution No. 17-014 approving and endorsing a Tree Resource Improvement and Maintenance Grant to the Missouri Department of Conservation for planting trees in Platte Landing Park and removing hazardous trees in English Landing Park Public Works Director Alysen Abel said that staff submitted a TRIM grant application for the English Landing Park in 2016 and hazardous trees were identified and removed. She noted that in the past most requests were to remove trees but the application would be to plant new trees. The request was for $10,000 and the City would be responsible for a 25 percent local match. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE RESOLUTION NO. 17-014 APPROVING AND ENDORSING A TREE RESOURCE IMPROVEMENT AND MAINTENANCE GRANT TO THE MISSOURI DEPARTMENT OF CONSERVATION FOR PLANTING TREES IN PLATTE LANDING PARK AND REMOVING HAZARDOUS TREES IN ENGLISH LANDING PARK. ALL AYES; MOTION PASSED 8-0.
G. Adopt an ordinance to approve a cooperative agreement with Platte Countv for the 2017 Platte Countv Stormwater Grant Project for the low water crossing in English Landing Park Public Works Director Alysen Abel stated that in February 2017 the Board of Aldermen approved a resolution supporting a Hazard Mitigation grant application through the Federal Emergency Management Agency and the local match would be $125,000. The plan was to begin the design in 2017 with construction at the end of 2017, but due to administrative delays at the federal level the project needed to be delayed one year. She said that on May 2 staff received notice from Platte
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County that the City received an $11,000 stormwater grant for the project that could be used toward the local match. Staff was hesitant to accept the grant because of the new time line but received confirmation that Platte County was supportive of the City's application for an extension. The Community Laud and Recreation Board (CLARB) recommended approval and Abel requested that both readings of the ordinance be read at the meeting because the deadline to return the agreement to Platte County was May 26. The Platte County Board of Commissioners was slated to approve the agreement on June 5. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2930, AN ORDINANCE APPROVING A COOPERATIVE AGREEMENT WITH PLATTE COUNTY FOR THE 2017 PLATTE COUNTY STORMWATER GRANT PROJECT FOR THE LOW WATER CROSSING IN ENGLISH LANDING PARK, ON FIRST READING. ALL A YES; MOTION PASSED 8-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2930 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2899. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0.
H. Approve an easement from Missouri American Water Company for the construction of new water pipelines to the new water treatment plant through City property at the Sullivan Nature Sanctuarv Public Works Director Alysen Abel said that the land at the Sullivan Nature Sanctuary was donated by the Brown and Smalley families. The new Missouri American Water Company water treatment plant needed water distribution lines installed from Platte Landing Park to service areas near the existing water plant. The main extended along the north and west sides of the nature sanctuary. Nature Sanctuary Director Joe Ryan walked the area with Missouri American Water to discuss the impact of construction. Abel said that there were many dead trees in the area due to flooding and the construction provided an opportunity to remove the dead trees in the easement area. CLARB requested that additional language be included in the easement. The Board directed staff to finalize the easement to reflect the agreement elements requested by CLARB. Scott Keith, Missouri American Water, stated that three water lines would be installed and provided an overview of the need for the easement. He noted that only small trees and brush would be impacted by the construction. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE EASEMENT ASSOCIATED WITH THE WATER MAIN ON THE PUBLIC PROPERTY ALONG MAIN STREET AND AUTHORIZE STAFF TO RECORD THE EASEMENTS WITH PLATTE COUNTY WITH THE CONDITIONS LISTED IN THE POLICY REPORT. ALL A YES; MOTION PASSED 8-0.
6. STAFF UPDATES ON ACTIVITIES A. Police Department 1. Northland Law Enforcement Appreciation Day May 20, 2017 Po lice Chief Kevin Chrisman reminded the Board that the Northland Law Enforcement Appreciation Day was scheduled on May 20 and it was a combined effort with groups in Platte and Clay counties and Kansas City, Missouri.
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7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS A. Approve Resolution No. 17-015 supporting a new U.S. 169 Bock O'Neil Bridge Mayor Johnston stated that neighboring communities were working together to discuss the possible reconstruction or rehabilitation of the U.S. 169 Buck O'Neil Bridge and the impact to the City and the county. A resolution of support was requested to try to convince MoDOT to reconfigure or reconstruct the bridge instead of rehabilitating the existing bridge. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE RESOLUTION NO. 17-015 SUPPORTING A NEW U.S. 169 BUCK O'NEIL BRIDGE AND DIRECT THE MAYOR TO TRANSMIT THE RESOLUTION TO CERTAIN INDIVIDUALS LISTED IN IBE RESOLUTION. ALL AYES; MOTION PASSED 8-0.
Mayor Johnston was looking for interest from aldermen to represent the City as liaisons to various groups. Alderman Sportsman agreed to serve as the liaison to the Nature Sanctuary; Alderman Lock agreed to serve on the selection committee to select an engineering firm for the improvements to Route 9; Alderman Welch agreed to be a liaison for the advisory board for the Platte County Community Center South YMCA; and Alderman Plumb agreed to serve on a committee for a proposed Veterans memorial in the parks.
8. ADJOURN Mayor Johnston declared the meeting adjourned at 9:44 p.m.
The minutes for Tuesday, May 16, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the sixth day of June 201 7.
Submitted by:
2017-052 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF JUNE 6. 2017 Page I of6
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:04 p.m. on Tuesday, June 6, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward I Alderman Kevin Heaton - present Ward I Alderman Tina Welch - present Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - absent with prior notice Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - absent with prior notice A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Tim Blakeslee, Assistant to the City Administrator - Chris Williams, City Attorney Mayor JohnstoVtthe Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT
3. CONSENT AGENDA A. Approve the minutes for the May 2, 2017, work session B. Approve the minutes forthe May 16, 2017, regular meeting C. Receive and file the April sewer report D. Approve a three-year agreement with Consolidated Communications for City Hall telephone service E. Approve a professional services agreement with The Austin Peters Group, Inc. for a Compensation and Classification Study F. Approve an agreement with Blue Nile Contractors for the 2017 sanitary sewer closed circuit television and cleaning program G. Approve accounts payable from May 12 to June I, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL A YES; MOTION PASSED 6-0.
4. ACTION AGENDA A. Appoint Alderman Sportsman as liaison to the Parkville Nature Sanctuary City Clerk Melissa McChesney stated that at the May 16 Board of Aldermen meeting Mayor Johnston solicited interest from aldermen to serve as liaisons to various boards and committees. Alderman Sportsman was interested in serving as the liaison for the Nature Sanctuary, which required Board approval per the Parkville Municipal Code. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN
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RITTMAN TO APPOINT ALDERMAN SPORTSMAN AS LIAISON WITH THE PARKVILLE NATURE SANCTUARY. ALL AYES; MOTION PASSED 6-0.
B. Approve Resolution No. 17-016 amending the Purchasing Policy regarding limits of purchasing authority, local preference and thresholds for bids Assistant to the City Administrator Tim Blakeslee said that staff researched peer communities in regards to local preference and purchasing authority for supervisors, department heads, city administrators and governing boards. Staff recommended increasing the department head and city administrator approval authority and adding a tiered approach for local preference - three percent to Parkville businesses, two percent to Platte County businesses and one percent to businesses in Missouri. On May 30, the Finance Committee recommended that staff amend the policy to make the Committee a recommending body instead of an approval body for any purchases over $10,000. Blakeslee also noted that the revised policy adjusted the bid thresholds because it was difficult to get bids for smaller projects because of the City's strict bid requirements. Alderman Sportsman noted that the expenditures approved by the city administrator would be provided in a report to the Finance Committee. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE RESOLUTION NO. 17-016 AMENDING THE PURCHASING POLICY REGARDING LIMITS OF PURCHASING AUTHORITY, LOCAL PREFERENCE AND THRESHOLDS FOR BIDS. ALL AYES; MOTION PASSED 6-0.
C. Approve Resolution No. 17-017 supporting the proposed Section 1135 Platte Landing Park Wetland Restoration Project Assistant to the City Administrator Tim Blakeslee provided an overview of Section 1135 of the Water Resources Development Act of 1986. He said that the initial study was fully funded up to $100,000 and the design and construction costs were cost shared at 75 percent federal and 25 percent non-federal, with the non-federal match being the land area in Platte Landing Park used to dispose of the material excavated from the wetland for the project. Blakeslee added that the Federal government was in the process of reviewing funding for Section 1135 projects for 2018 and the resolution of support advocated for the funding to remain so that construction could take place in 2018. Blakeslee noted that the resolution was amended following notification from the Corps of Engineers requesting that the City approve a letter of intent to enter into a project partnership agreement for the design and construction. He added that the letter was a procedural step that was required for the project funding to be released for design in 2017 and was not legally binding. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE RESOLUTION NO. 17-017 SUPPORTING THE PROPOSED SECTION 1135 PLATTE LANDING PARK WETLAND RESTORATION PROJECT. ALL AYES; MOTION PASSED 6-0.
D. Adopt an ordinance to approve a cooperative agreement with Parkville Old Towne Market Community Improvement District for the Downtown Streetlight Project Public Works Director Alysen Abel explained that the City had a previous arrangement with the Main Street Parkville Association (MSPA) for maintenance and repair of the existing streetlights on Main and First streets in downtown Parkville. The Downtown Entryway Project included the addition of 22 streetlights along Route 9 and downtown merchants requested that the theme be continued onto First, Second and Main streets.
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The Parkville Old Towne Market Community Improvement District (POTMCID) was a natural partner for the project because the work would directly impact the District. After the initial review of the agreement the POTCMID was concerned about a long-term agreement and approved a one-year agreement. The Board of Aldermen asked staff to work with the POTMCID for a longer term agreement. The revised agreement, approved by the POTMCID on May 11, was for a 20-year term with an added clause that allowed each party to review the agreement when the cost exceeded $5,000. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2931, AN ORDINANCE APPROVING A COOPERATIVE AGREEMENT WITH THE PARKVILLE OLD TOWNE MARKET COMMUNITY IMPROVEMENT DISTRICT OUTLINING THE COST SHARE FOR DECORATIVE STREETLIGHTS IN DOWNTOWN PARKVILLE, ON FIRST READING. ALL AYES; MOTION PASSED 6-0. IT WAS MOVED BY ALDERMAN RITTMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2931 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2900. ALL A YES BY ROLL CALL VOTE: WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 6-0.
E. Approve a professional services agreement with TranSystems for the design of the Downtown Streetlight Project (oostooned from the March 21. 2017 meeting) Public Works Director Alysen Abel stated that TranSystems completed the Route 9 Downtown Entryway Beautification Project and was a natural selection for the project. TranSystems provided the City with an estimate for the design of the project of $12,500 for new street lights on First and Main streets. MSPA issued a check in December 2016 for the total amount and the POTMCID issued a grant to MSPA for the same amount to cover the cost of the design. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE PROFESSIONAL SERVICES AGREEMENT WITH TRANSYSTEMS FOR THE DESIGN OF THE DOWNTOWN STREETLIGHT PROJECT IN THE AMOUNT OF $12,500. ALL AYES; MOTION PASSED 6-0.
F. Approve the first reading of an ordinance to accept public storm sewer and sanitary sewer improvements and associated maintenance bonds in Cider Mill 6th Plat Public Works Director Alysen Abel explained that the Cider Mill 6th Plat was located on South National Drive and the plans were approved in December 2015. The streets and sewers were completed thereafter and in August 2016 staff performed the final inspection and approved the street improvements. There were outstanding issues on both the storm and sanitary sewers and in an effort to release the building permits the streets were approved in November 2016. Abel noted that since that time the issues were resolved and the sewers were constructed according to the plans. Approval of the ordinance would start the clock on the two year maintenance bond and prior to the expiration of the bond staff would complete a final inspection to ensure the sewers met the standards before the City would take over final maintenance. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2932, AN ORDINANCE ACCEPTING THE PUBLIC STORM SEWER AND SANITARY SEWER IMPROVEMENTS AND ASSOCIATED MAINTENANCE BONDS FOR CIDER MILL 6TH PLAT, ON FIRST READING AND POSTPONE THE SECOND READING TO JUNE 20, 2017. ALL AYES; MOTION PASSED 6- 0.
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G. Accept the permanent sewer easement associated with the proposed sanitary sewer extension to serve Cider Mill 7th Plat sanitary sewer improvements Public Works Director Alysen Abel said that the next phase of Cider Mill 7th Plat was south of the swimming pool on South National Drive that would connect two areas in the loop. She noted that the area was tough to serve by sewers because of the terrain and the City had three options: installing grinder pumps; installing a new pump station that would require long-term maintenance costs for the City; or obtaining a sewer easement on the property to the south to allow the extension of the existing gravity line on Foxhill Drive. Staff recommended the third option. The property owner agreed to give the City the easement and legal counsel was reviewing the draft agreement. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO ACCEPT THE PERMANENT SEWER EASEMENT ASSOCIATED WITH THE PROPOSED SANITARY SEWER EXTENSION TO SERVE CIDER MILL 7TH PLAT AND AUTHORIZE STAFF TO FINALIZE AND THE MAYOR AND CITY CLERK TO EXECUTE THE EASEMENT. ALL AYES; MOTION PASSED 6-0.
H. Approve the first reading of an ordinance to rezone three parcels containing approximately 122.62 acres generally located at the southwest corner of Thousand Oaks Phase 13B from County "AG" Agricultural District to City "R-3" Single-Family Residential - Case No. PZl 7-0SA; David Barth, applicant Public Works Director Alysen Abel provided an overview of the rezoning request; presentation attached as Exhibit A. She said that in May 2000 seven square miles were annexed into the City by Ordinance No. 1874 and the property retained the Platte County zoning until it was rezoned by the City. The request was to rezone three parcels southwest of Thousand Oaks Phase 13B and several phases had already been developed. Following rezoning the applicant would request preliminary plat approval for Thousand Oaks 22nd Plat. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2933, AN ORDINANCE REZONING THREE PARCELS OF LAND CONTAINING 122.62 ACRES, MORE OR LESS, GENERALLY LOCATED AT THE SOUTHWEST CORNER OF THOUSAND OAKS PHASE 13B FROM COUNTY "AG" AGRICULTURAL DISTRICT TO CITY "R-3" SINGLE FAMILY RESIDENTIAL, ON FIRST READING AND POSTPONE THE SECOND READING TO JUNE 20, 2017. ALL AYES; MOTION PASSED 6-0.
I. Approve the second reading of an ordinance to approve a preliminary development plan for CBC Real Estate APEX Plaza, a planned development for retail uses on five parcels of propertv containing 8.21 acres, more or less, at the APEX Plaza site generally located at the northwest corner of the intersection of Highway 45 and N. Melody Lane. Case No. PZl 7- 02B; CBC Real Estate Gronp, applicant Mayor Johnston said that the first reading of the ordinance was held on May 16 and public comments were accepted at that time. She opened the floor to additional conunents from the public. Harry Sievers, 6508 NW Melody Lane, spoke in opposition of the application. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN THAT BILL NO. 2929 BE AMENDED TO INCLUDE THE CONDITIONS OF APPROVAL IN SECTION 1 OF THE ORDINANCE AS PRESENTED TO THE BOARD IN THE BILL. ALL AYES; MOTION PASSED 6-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN
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RITTMAN TO APPROVE BILL NO. 2929 AS AMENDED, AN ORDINANCE APPROVING AN APPLICATION FOR PRELIMINARY DEVELOPMENT PLAN FOR CBC REAL ESTATE APEX PLAZA, A PLANNED DEVELOPMENT FOR RETAIL USES AT THE APEX PLAZA SITE GENERALLY LOCATED AT THE NORTHWEST CORNER OF THE INTERSECTION OF IDGHWAY 45 AND NORIB MELODY LANE, ON SECOND READING TO BECOME ORDINANCE NO. 2901 ALL AYES BY ROLL CALL VOTE: WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 6-0.
J. Approve the first reading of an ordinance to rezone three parcels containing approximately 5.02 acres located on the east side of Highway 9 east of Clark Avenue from "B-4-P" Planned Business District to "R-5" Multi-Family Residential - Case No. PZl 7-03A; KGH Building Group. LLC. applicant Public Works Director Alysen Abel provided an overview of the application to rezone three parcels containing approximately 5.02 acres and the general uses of an R-5 zoning district; presentation attached as Exhibit B. The Planning and Zoning Commission recommended denial of a rezoning request on the property in 2015 and the Board of Aldermen denied the application on April 21, 2015. Abel noted that applications that were denied would not be reconsidered until one year after the denial and that because the property was vacant any new buildings would need to go through a major site plan development or master plan development approved by the Board. She said that a major site plan application was submitted and approved by the Planning and Zoning Commission following a public hearing on May 9 subject to conditions, one being the requirement that the rezoning had to be approved by the Board. John Roe, Roe & Epstein, LLP spoke on behalf of the applicant. He noted that the property was rezoned in 2003 to the B-4-P district and had remained vacant since the rezoning. He provided an overview of how the application met the criteria required in the Zoning Code and that it was a natural transition between the residential on the east of Route 9 and commercial on the west of Route 9. The public was provided the opportunity to comment on the item. Patty Bruer, 6203 NW Pine Ridge Circle, shared her concerns with the site plan that was approved by the Plarming and Zoning Commission and disagreed with the interpretation of City staff that the land dedicated to the City was always included in the total density calculation. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2934, AN ORDINANCE REZONING THREE PARCELS CONTAINING 5.02 ACRES, MORE OR LESS, GENERALLY LOCATED AT THE EAST SIDE OF IDGHWAY 9 EAST OF CLARK AVENUE, FROM "B-4-P" PLANNED BUSINESS DISTRICT TO "R-5" MULTI-FAMILY RESIDENTIAL, ON FIRST READING AND POSTPONE THE SECOND READING TO JUNE 20, 2017. ALL AYES; MOTION PASSED 6-0.
6. STAFF UPDATES ON ACTIVITIES Public Works Director Alysen Abel noted that she attended the Platte County Board of Commissioners meeting and received the Platte County Outreach Grant for the reconstruction of the low water crossing in English Landing Park. Police Chief Kevin Chrisman said he was sworn into law enforcement 40 years prior. Abel also noted that Sheriff Mark Owen would be recognized that the Mid-America Regional Council Annual Regional Assembly on June 9.
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7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Mayor Johnston provided an update on the meetings and events she had attended. She noted that the Parkville Economic Development Council (PEDC) welcomed the City's new ex-officio director Alderman Whitley at its May meeting. She attended meetings with the Foutch Brothers, a potential sports field developer, Platte County mayors and Kansas City, Missouri Mayor Sly James to discuss the U.S. 169 Bridge, Kevin Heaton and downtown merchants about the Bill Grigsby statue dedication, Master Gardeners of Greater Kansas City and met Bob Dole. She said she attended the Platte County Economic Development Council golf tournament and luncheon where PEDC Executive Director Mike Kellam was a panelist, Main Street Parkville Association monthly meeting, Parkville Chamber of Commerce networking lunch, Northland Community Foundation lunch, Northland Regional Chamber Board of Directors meeting, the Park University Men's Volleyball rally, Arbor Day celebration in Platte Landing Park, the POTMCID meeting where the downtown streetlight project and the parking lot project with Foutch Brothers were discussed. She also attended the Mid-America Regional Council Total Transportation Policy Committee meeting and testified in front of the Missouri Highway Commission in St. Joseph, Missouri to discuss the U.S. 169 Bridge. She added that she, Alderman Sportsman and staff met with Platte County to discuss the wetlands project and future maintenance. Alderman Sportsman said he attended the first Nature Sanctuary meeting in preparation of the three day camp for kids that was hosted by volunteers. He thanked the volunteers who helped in the nature sanctuaries.
8. ADJOURN Mayor Johnston declared the meeting adjourned at 8:20 p.m.
The minutes for Tuesday, June 6, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the twentieth day of June 2017.
Submitted by:
2017-058 WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF JUNE 20, 2017 Page 1 of 1
Mayor Nanette K. Johnston opened the work session at 6: 16 p.m. on June 20, 2017, at City Hall located at 8880 Clark Avenue, Parkville. In attendance were aldermen Greg Plumb, Douglas Wylie, Brian Whitley, Kevin Heaton, Tina Welch, Robert Lock and Marc Sportsman. The following staff was also j)resent: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Tim Blakeslee, Assistant to the City Administrator Melissa McChesney, City Clerk Chris Williams, City Attorney 1. GENERAL AGENDA A. Alliance Water Resources Public Works Director Alysen Abel introduced Richard Wilson and Bart Downing of Alliance Water Resources and City Engineer Jay Norco with North Hills Engineering. She said that two Alliance Water Resources employee~ were responsible for the operation of the wasti;:water treatment plant and maintenance of six pump stations. ,She said that Norco was the on-call city . ,< engineering who was responsible for the engineering side of the sewer system, managed the Capital Improvement Program and helped design the sewer facilities. Bart Downing, Alliance Water Resources, provided an overview of the services provided by Alliance. He distributed a statement of qualifications handout attached as Exhibit A and a summary of similar work with other cities attached as Exhibit B. ' The Board requested information on how Parkville compared with other cities of similar size.
B. City Sewer System Update City Engineer Jay Norco, North Hills Engineering, provided an overview of the goals and futur<: of the City sewer system. The goal was to be proactive about the repairs to help manage the impact to user fees. He managed large amounts of information and that was reviewed throughout the year. There were 20 miles of gravity sewers that were ~opographically driven. Norco provided an overview of projects completed since 2009 that totaled approximately $1 million .. Large projects included the ultraviolet disinfection completed in 2014 and 9,000 feet of cured-in-place pipe. Norco spoke about the closed circuit television (CCTV) project that was the main tool used for , evaluation of the system. Approximately 15,000 feet had been televised which he said was a big accomplishment in seven years. The CCTV was completed gradually, debt was not incurred and televising was over half complete. The data, would be used to prioritize what was likely• to fail w.ithin the n~xt ten years. Norco estimated that the City would catch up in five years and pay off the 2004 State Revolving Fund loan.
The work session ended at 7:00 p.m.
The work session minutes for June 20, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the fifth 4~Y'i'>l".t·\M '4~i 7, .,, ,, :<(,. c,\01...... vf:- . ,() Submitted by: · .::.> ~ .-·" ".,, f · . . §~pLmE~~ 711 ::of couNTY j:::: ey 2017-059 -·_i·:...... \\Ii 1s<;Q IJRI :·r--· ,.... ::: "''-· I " .,__ ... . \.'). ·. . ... ,, :::: <'\!' . ~I'" ••• ••• " ..:-~' , ··········· .,, ,, ,,. !,·'if'' I·,\' MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF JUNE 20, 2017 Page I of5
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:04 p.m. on Tuesday, June 20, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward I Alderman Kevin Heaton - present Ward I Alderman Tina Welch - present Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - absent with prior notice Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Matthew Chapman, Finance/Human Resources Director Tim Blakeslee, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT Troop 444, Communications A. Proclaim June 22. 2017, as Bill Grigsby Day Mayor Johnston unintentionally forgot to present the proclamation under Citizen Input. She later presented it after the consent agenda.
3. CONSENT AGENDA A. Approve the minutes for the June 6, 2017, regular meeting B. Receive and file the May Municipal Court report C. Receive and file the financial report for the month ending May 31, 2017 D. Receive and file the crime statistics for January through April 2017 E. Approve Change Order No. 1 with Terry Snelling Construction for additional curb and sidewalk repairs F. Approve accounts payable from June 2 to June 15, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL AYES; MOTION PASSED 7-0.
Proclaim June 22, 2017, as Bill Grigsby Day Mayor Johnston read the proclamation. She thanked Alderman Heaton for his coordination of the event on June 22 and noted that the proclamation would be presented to the Grigsby family at the event.
2017-060 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF JUNE 20, 2017 Page 2 of5
4. ACTION AGENDA A. Appoint Chris Fisher through May 2021. Deborah Butcher as Ward 1 representative through May 2018 and Peggy Parolin as Ward 4 representative through May 2019 to the Ethics Commission Mayor Johnston recommended the appointments to the Ethics Commission and provided an overview of the terms. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPOINT CHRIS FISHER THROUGH MAY 2021, DEBORAH BUTCHER AS WARD 1 REPRESENTATIVE THROUGH MAY 2018 AND PEGGY PAROLIN AS WARD 4 REPRESENTATIVE THROUGH MAY 2019 TO THE ETHICS COMMISSION. ALL AYES; MOTION PASSED 7-0.
B. Reappoint Susan Robb, Neil Davidson and Phil Wassmer to the Community Land and Recreation Board through May 2020 · Mayor Johnston said that the three appointees had served for a number of years and confirmed their interest in being reappointed to another three-year term. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO REAPPOINT SUSAN ROBB, NEIL DAVIDSON AND PHIL WASSMER TO THE COMMUNITY LAND AND RECREATION BOARD THROUGH MAY 2020. ALL AYES; MOTION PASSED 7-0.
C. Approve the audited financial statements for the City of Parkville for fiscal year 2016 as prepared by Cochran Head Vick & Co.. P .C. Finance/Human Resources Director Matthew Chapman stated that the auditors issued an unmodified opinion and provided the draft audit to the Finance Committee on June 12. Michael Keenan, Cochran Head Vick & Co., P .C, provided an overview of the 2016 audit, noting that no illegal acts came to their attention, the City adopted Statement of Govermnental Accounts Standards (GASB) No. 72 and there were no disagreements with management that were not satisfactorily resolved. He noted that the GASB pronouncements would not have a significant impact on the City. Chapman noted that he and other staff met to discuss a plan to address the findings in the audit and solve the issues before the next audit cycle. He added that staff would meet regularly and engage the firm when needed for their expertise. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO ACCEPT THE AUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDING DECEMBER 31, 2016. ALL AYES; MOTION PASSED 7-0.
D. Approve Change Order No. 2 with J.M. Fahey Construction for additional mill and overlay work Public Works Director Alysen Abel explained that a majority of the additional work would be for Lakeview Drive around the Riss Lake Dam to reconstruct the road and raise the curb. She noted that staff was still working through the calculations to determine the actual cost. There was approximately $26,000 remaining in the street maintenance program for curbs, sidewalks and mill and overlay work. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO AUTHORIZE STAFF TO FINALIZE AND THE MAYOR AND CITY
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CLERK TO EXECUTE CHANGE ORDER NO. 2 WITH J.M. FAHEY CONSTRUCTION FOR ADDITIONAL MILL AND OVERLAY WORK IN AN AMOUNT NOT TO EXCEED $60,000, ALL AYES; MOTION PASSED 7-0.
E. Approve the second reading of an ordinance to accept the public storm sewer and sanitary 1 sewer improvements and the associated maintenance bonds for Cider Mill 6 • Plat Mayor Johnston said that the first reading of the ordinance was held on June 6 and public comments were accepted at that time. She opened the floor to additional comments from the public. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2932, AN ORDINANCE ACCEPTING THE PUBLIC STORM SEWER AND SANITARY SEWER IMPROVEMENTS AND ASSOCIATED MAINTENANCE BONDS FOR CIDER MILL 6TH PLAT, ON SECOND READING TO BECOME ORDINANCE NO. 2902. ALL A YES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, LOCK AND SPORTSMAN. MOTION PASSED 7-0.
F. Approve the second reading of an ordinance to rezone three parcels of land containing approximately 122.62 acres generally located at the southwest corner of Thousand Oaks Phase 13B from County "AG" Agricultural District to City "R-3" Single-Family Residential - Case No. PZ17-05A; David Barth, applicant Mayor Johnston said that the first reading of the ordinance was held on June 6 and public comments were accepted at that time. She opened the floor to additional comments from the public. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2933, AN ORDINANCE REZONING THREE PARCELS OF LAND CONTAINING 122.62 ACRES, MORE OR LESS, GENERALLY LOCATED AT THE SOUTHWEST CORNER OF THOUSAND OAKS PHASE 13B FROM COUNTY "AG" AGRICULTURAL DISTRICT TO CITY "R-3" SINGLE-FAMILY RESIDENTIAL, ON SECOND READING TO BECOME ORDINANCE NO. 2903. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, LOCK AND SPORTSMAN. MOTION PASSED 7-0.
G. Approve the second reading of au ordinance to rezone three parcels containing approximately 5.02 acres generally located on the east side of Highway 9 east of Clark Avenue, from "B-4-P" Planned Business District to "R-5" Multi-Family Residential - Case No. PZl 7-03A; KGH Building Group, LLC, applicant Mayor Johnston said that the first reading of the ordinance was held on June 6 and public comments were accepted at that time. She opened the floor to additional comments from the public. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2934, AN ORDINANCE REZONING THREE PARCELS CONTAINING 5.02 ACRES, MORE OR LESS, GENERALLY LOCATED AT THE EAST SIDE OF IDGHWAY 9 EAST OF CLARK AVENUE, FROM "B-4-P" PLANNED BUSINESS DISTRICT TO "R-5" MULTI-FAMILY RESIDENTIAL, ON SECOND READING TO BECOME ORDINANCE NO. 2904. A YES BY ROLL CALL VOTE: PLUMB, WHITLEY, HEATON, WELCH, LOCK AND SPORTSMAN. NO: WYLIE. MOTION PASSED 6-l.
6. STAFF UPDATES ON ACTIVITIES 2017-062 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF JUNE 20. 2017 Page 4 of5
A. Administration 1. Bill Grigsby Statue Dedication June 22, 2017 Assistant to the City Administrator Tim Blakeslee noted that an event to unveil the statue would be held on June 22. Skydivers would start the event and Mayor Johnston would present the proclamation. Mitch Holthus was the emcee and several Kansas City Chief's ambassadors planned to attend.
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Mayor Johnston provided an update on the meetings and events she had attended. She said she testified before the Missouri Highway Commission about the U.S. 169 Buck O'Neil Bridge and had since heard that there was an alternate financing proposal for a new bridge. She also attended the Mid-America Council's (MARC) annual regional assembly on June 9 where Platte County Sheriff Mark Owen was recognized, a dedication for the Bob Fluchel Memorial Butterfly Garden on June 12, the Main Street Parkville Association monthly meeting, MARC Smart Moves 3.0 regarding the regional public transportation system plan for transit in Parkville in the future, the Parkville Chamber of Commerce networking luncheon, an open house at the Parkville Frame Gallery and a 9 Highway Corridor Community Improvement District board meeting. She also noted that she and City Administrator Joe Parente met with Park University President Dr. Gunderson to discuss Tobacco 21, which was an effort to restrict tobacco sales to anyone 21 years or older, and to discuss campus development including the new business school. Mayor Johnston also said she was a celebrity waiter for ReStart which was a regional homeless non-profit organization. Alderman Heaton said that a surprise guest for the Bill Grigsby statue unveiling event was the former Kansas City Chief's general manager. He noted that there was a lot of interest from the community for the event. Alderman Sportsman said the Community Land and Recreation Board meeting on June 14 focused on three topics that included the low speed limit in Platte Landing Park, boat ramp safety and pedestrian crossing at the White Alloe Bridge. He said that he was impressed with the leadership and volunteers of the Parkville Nature Sanctuary and asked for an update on the trail easement with Burlington Northern Santa Fe. Assistant to the City Administrator Tim Blakeslee said that Platte County was working with them on the permit that was needed for the second phase of the trail connection from Riverside to English Landing Park. Sportsman also said he visited the airport with Mayor Johnston and requested that staff contact the Platte County Economic Development Council for a presentation on the new airport being proposed because of its close proximity to Parkville. Alderman Whitley shared concerns from residents about the crosswalks in Riss Lake. Public Works Director Alysen Abel said that staff would look into options. Alderman Plumb said that the Parkville Chamber of Commerce membership continues to grow. He also said that no meetings were held in regards to a veteran's memorial in the parks. Public Works Director Alysen Abel said that staff submitted a pre-application for an enviromnental grant from MARC for three projects. Feedback from the pre-application would be given and changes would be included in the fmal application. City Clerk Melissa McChesney reminded the Board that due to city hall being closed on July 4"', the regularly scheduled Board meeting would be held on July 5.
8. ADJOURN Mayor Johnston declared the meeting adjourned at 7:57 p.m.
2017-063 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF JUNE 20. 2017 Page 5·of5
The minutes for Tuesday, June 20, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the fifth day of July 2017.
Submitted by:
2017-064 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF JULY 5. 2017 Page 1 of3
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:00 p.m. on Wednesday, July 5, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward I Alderman Kevin Heaton - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Tim Blakeslee, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT
3. NON-ACTION AGENDA A. Platte County Economic Development Conncil Update Platte County Economic Development Council (PCEDC) Executive Director Alicia Stephens provided an overview of activities of and services provided by the PCEDC; presentation attached as Exhibit A. She noted that the PCEDC focused on marketing throughout the county, events included Community Development Day and a residential luncheon, brokers from all around the Kansas City metropolitan area visited and learned about the connty and Platte County was the fastest growing county in Missouri. She added that Mayor Johnston and Alderman Sportsman participated in the mayor's tour of Kansas City International Airport (KCI). Stephens and Ed Bradley, Bank Liberty president, presented an overview of the single terminal plan for KCI; handout attached as Exhibit B. The Northland Regional Chamber of Commerce and the PCEDC worked with regional partners to create a unified message for the proposed plan. She provided a history of the airport, an overview of why a new airport was needed and concepts from the proposed plan that included a new terminal and expansion of the parking structure. The PCEDC position is for the new single terminal to be on the ballot in November.
B. Parkville Economic Development Council Quarterly Update Parkville Economic Development Council (PEDC) Executive Director Mike Kellam provided an overview of the first and second quarter updates, noting that the first quarter report was not able to be reviewed at the work session on May 2. First quarter highlights included seven active projects, strong business retention and expansion efforts, adoption of legislative priorities that touched local and regional issues, positive comments were received from the business community and there was steady growth in social media. He added that the PEDC and the Parkville Chamber of Commerce hosted a human resources roundtable in March.
2017-065 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF WLY 5. 2017 Page 2 of3
Second quarter 2017 highlights included seven active projects, with three closed from the first quarter and three new projects, that covered all sections of economic development. Kellam said that a big part of the second quarter was working with the Missouri legislators to share priorities and to watch RealID and prevailing wage legislation. He said that the PEDC was instrumental in the 9 Highway Corridor Community Improvement District and the sales tax election passed. Kellam provided an overview of projects that included Project Keystone, Project Nitro, Project Slice, Project Flash, Project Overlook and Project Shift, noting that three of the projects came from business visits. He added that the he continually heard about the need for fiber connectivity and the challenge of having shovel-ready sites in Parkville. He said that the PEDC continued to have membership growth and would continue to monitor legislative efforts, the new KCI terminal and the U.S. 169 Bridge. He also noted that he served on an economic development professional's panel at the PCEDC luncheon in June, The Board discussed how the cost of housing affected new businesses coming into town, fiber connectivity opportunities and the cost of land versus the cost to develop land to make it shovel ready at the Interstate 435 and Highway 45 properties in western Parkville.
4. CONSENT AGENDA A. Approve the minutes for the June 20, 2017, regular meeting B. Approve the minutes for the June 20, 2017, work session C. Receive and file the May sewer report D. Approve a retail liquor by the drink picnic license for Main Street Parkville Association for Parkville Days August 18-20, 2017 E. Approve the Frisbee golf course graphic design concepts F. Approve accounts payable from June 16 to June 29, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL AYES; MOTION PASSED 8-0.
5. ACTION AGENDA A. Approve Resolution No. 17-018 to snpport a new KCI Single Terminal Plan City Administrator Joe Parente provided an overview of the benefits of a single airport terminal to Parkville. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE RESOLUTION NO. 17-018 SUPPORTING A NEW KCI SINGLE TERMINAL PLAN AND DIRECT THE MAYOR TO TRANSMIT THE RESOLUTION TO CERTAIN INDIVIDUALS LISTED IN THE RESOLUTION. ALL AYES; MOTION PASSED 8-0.
B. Approve Resolution No. 17-019 to adopt a Social Media Policy City Clerk Melissa McChesney provided an overview of the need for a social media policy for the City and highlights of the policy. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE RESOLUTION NO. 17-019 ADOPTING THE SOCIAL MEDIA POLICY. ALL AYES; MOTION PASSED 8-0.
6. STAFF UPDATES ON ACTIVITIES
2017-066 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF JULY 5, 2017 Page 3 of3
A. Police Department 1. July 4th Celebration Recap Police Chief Kevin Chrisman provided a recap of the July 4th Celebration, noting that there was no severe weather during the parade and he thought it was one of the largest crowds. He noted that there was one incident with a vendor selling animals and the Police Department and the Main Street Parkville Association worked together to resolve the issue.
B. Community Development 1. Route 9 Improvements Community Development Director Stephen Lachky provided an update on the project for improvements to Route 9 from Highway 45 to Clark Avenue, noting that the City released an engineering design request for qualifications and received seven proposals. A selection committee interviewed three firms and would recommend George Butler Associates at the Finance Committee meeting on July 10. He also provided an update to the Missouri Cost Share Program that was reinstated by the Missouri Department of Transportation (MoDOT), noting that the Board approved a resolution of support for an application for improvements to Lakeview Drive. MoDOT appreciated that the City had a corridor study and financing strategy for the project. Lachky also noted that the mail-in election for the 9 Highway Corridor Community Improvement District was held in June and the sales tax passed; the tax would be used to help cover the City's match for the federal grant.
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Mayor Johnston said that she helped with the mail-in election for the 9 Highway Corridor Community Improvement District, attended the PEDC executive committee meeting, spoke at the By the Blade ribbon cutting, attended the employee summer event, led the pledge of allegiance at the local VFW, met informally with Platte County Commissioner Dagmar Wood, spoke at the Best of the Northland kickoff event, attended the July 4th Celebration and pancake breakfast and interviewed with the Kansas City Star, Channel 5 and Fox4 for the Bill Grigsby statue dedication event. Alderman Sportsman requested an update on the widening of Highway 45 and Public Works Director Alysen Abel said that the anticipated completion date was October. He also discussed the Nature Sanctuary Day Camp and noted there were issues with the restroom facilities, the funds from Missouri American Water for the new water line through the Sullivan Nature Sanctuary and how to leverage the funds for future grants for improvements and additions to the nature sanctuaries. Alderman Plumb said that the asphalt work in Riss Lake went well and he received several positive comments. He thanked the Mayor, Board and staff for their condolences on the passing of his mother.
8. ADJOURN Mayor Johnston declared the meeting adjourned at 8:45 p.m.
The minutes for Wednesday, July 5, 2017, having been read and consid~rff.1 1~¥ the Board of Aldermen, and having been found to be correct as written, were approved ol! t~i$.l~mte~JJ,~y of July 2017. ,-_.,_v,, /, " ,o•••o, " P. ,..,A ' Submitted by: ;: ~:. .." ".,.,f ··> :;-: LJ.. / PLATTE \~·-:__ :: of COUNTY ~~ :· 2011-061 :: i".. MISSOIJR\ //::: • \.\) " .. /71 :.· ·• (,..(°) ••••• •• • • •••• ••• ~ .::- ~ ,• ,, /'/., ... <... I.· f - ' \ \ . - / ! 11 l , l i \ ' MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF WLY 18, 2017 Page 1 of3
L CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:00 p.m. on Tuesday, July 18, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Kevin Heaton - absent with prior notice Ward 1 Alderman Tina Welch - present Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - absent with prior notice Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Tim Blakeslee, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT
3. CONSENT AGENDA A. Approve the minutes for the July 5, 2017, regular meeting B. Receive and file the June Municipal Court Report C. Receive and file the financial report for the month ending June 30, 2017 D. Receive and file the crime statistics for January through May 2017 E. Approve accounts payable from June 30 to July 14, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL AYES; MOTION PASSED 6-0.
4. ACTION AGENDA A. Appoint Gil Scott as the Ward 2 representative to the Ethics Commission through May 2018 Mayor Johnston noted the Gil Scott would fill the last open position on the Ethics Commission. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPOINT GIL SCOTT AS THE WARD 2 REPRESENTATIVE TO THE ETIDCS COMMISSION THROUGH MAY 2018. ALL A YES; MOTION PASSED 6-0.
B. Adopt an ordinance to approve a project partnership agreement with the Department of the Army for the proposed Section 1135 Platte Landing Park Wetland Restoration Project Assistant to the City Administrator Tim Blakeslee stated that Platte Landing Park was owned by Platte County and maintained by the City. The project included two primary wetlands and one would be fed by a pump from Rush Creek. The design and construction costs would be split 75 2017-068 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF JULY 18. 2017 Page 2 of3
percent Federal and 25 percent non-Federal, which would be covered by the land the extra dirt would be distributed on. He noted that Platte County was not interested in moving forward but the City was. The Corps of Engineers recommended that the City sign the project partnership agreement to save time and eliminate the need for reappraisal. Blakeslee added that if the land was not transferred from the county the Corps of Engineers said the agreement could be terminated and the City would not be responsible for any of the land. The Community Land and Recreation Board recommended approval on July 12. Discussion focused on concerns with the contract; the project, including cost overruns; the cost of maintenance after the initial three-year period and the ability of staff to take on extra maintenance work. Staff responded that there was not a significant risk to the City to cover any cost overrun because the estimated project total was well below the $10 million threshold. Public Works Director Alysen Abel responded to the maintenance concerns, stating that the work was similar to what had been done since the City started maintaining the park. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2935, AN ORDINANCE APPROVING A PROJECT PARTNERSHIP AGREEMENT WITH THE DEPARTMENT OF THE ARMY CORPS OF ENGINEERS FOR THE PROPOSED SECTION 1135 PLATTE LANDING PARK WETLAND RESTORATION PROJECT, ON FIRST READING. ALL A YES; MOTION PASSED6-0. IT WAS MOVED AND SECONDED TO APPROVE BILL NO. 2935 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2905 ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, WELCH, RITTMAN AND SPORTSMAN. MOTION PASSED 6-0.
C. Approve the first reading of an ordinance to amend Parkville Municipal Code Section 405.050 to allow for garden centers, landscape centers, nurseries and related nses in residential district- Case No. PZl 7-07A; Heritage Landscape/Danny Tinsley, applicants Community Development Director Stephen Lachky provided an overview of the text amendment; presentation attached as Exhibit A. He noted that the request was on behalf of City staff and not Heritage Landscape/Darmy Tinsley and the ordinance would be corrected before its adoption. He said that the text amendment was brought about because Heritage Landscape plarmed to relocate the business from its Highway 9 location to Interstate 435 and Missouri 152 to provide more access, better customer service and visibility. Lachky said he recommended a text amendment to allow garden centers, landscape centers, nurseries and related uses in a residential district through the conditional use process because he was hesitant to rezone the property to a commercial district because future growth could be incompatible. The Planning and Zoning Commission held a public hearing on July 11 and recommended approval of the text amendment. Lachky added that Danny Tinsley spoke with the adjacent property owner and they did not object to the request. Discussion focused on concerns with setting a precedent by allowing a conditional use instead of rezoning the property to commercial. Lachky responded that staff would have discretionary review if the business ceased to operate at the new location. The consensus of the Board was for staff to receive confirmation of approval from the adjacent property owners. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2936, AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE SECTION 405.050 CONDITIONAL USES TO ALLOW FOR GARDEN CENTERS, LANDSCAPE CENTERS, NURSERIES AND RELATED USES IN RESIDENTIAL DISTRICTS, ON FIRST READING AND POSTPONE THE SECOND READING TO AUGUST 1, 2017. MOTION PASS ED 5-1 (WHITLEY OPPOSED).
6. STAFF UPDATES ON ACTIVITIES 2017-06(1 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF JULY 18. 2017 Page 3 of3
A. Community Development 1. Route 9 Engineering Community Development Director Stephen Lachky provided an update on the engineering project for the Route 9 improvements, noting that the Missouri Department of Transportation received seven applications for its cost share program. The Route 9 project was ranked third and would be one of the four projects presented for statewide funding consideration. It is likely that the Kansas City district will receive funding to support only two projects in the first round. Lachky added that the MoDOT chief engineer intended to have a second and possibly a third round of funding and the City's application would be kept on file.
City Administrator Joe Parente said that it was the last meeting for Assistant to the City Administrator Tim Blakeslee and he thanked him for his service to the City.
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Mayor Johnston recognized Public Works Director Alysen Abel for receiving a $500 scholarship from the Missouri Municipal League. She also noted that she attended several meetings, including meetings with the Mid-America Regional Council (MARC) regarding Communities for All Ages, with Rob Sweeney of TextCaster regarding the possibility of improving communications in law enforcement, with City Administrator Joe Parente and Parkville Economic Development Council Executive Director Mike Kellam and a developer regarding a possible mixed-use project, with Parkville Chamber of Commerce Executive Director Marcia V anDever, with downtown property owners regarding flooding issues, with the MARC Total Transportation Policy Committee about their planning of a public information campaign for excess traffic for the solar eclipse and the first meeting of the committee to discuss a veteran's memorial in the parks. She also said she had informal discussions about the U.S. 169 Buck O'Neil Bridge and the Missouri American Water rate increase case. Events she attended included the Mid-Continent Public Library luncheon and the Parkville Economic Development Council summer social. Alderman Plumb provided an update on the committee for a veteran's memorial in the parks, noting that he was elected as chair. He said that space was set aside in the Parks Master Plan for the memorial. He said that at the meeting the committee discussed the location, concepts and funding options, which included the creation of a 501 c3 organization. Plumb also noted that the Parkville Chamber of Commerce would hold a run during Parkville Days and their membership continued to grow. Alderman Sportsman provided an update on the Community Land and Recreation Board, noting that they discussed the wetland project at the meeting on July 12. Alderman Welch said that she planned to attend a committee meeting about the Platte County Community Center South YMCA on July 25.
8. ADJOURN Mayor Johnston declared the meeting adjourned at 8:04 p.m.
The minutes for Tuesday, July 18, 2017, having been read and considered by th!') ~Qtlt'cf ~Ptl\l'ewien, and having been found to be correct as written, were approved on this the first day ~:!:'A~~~ ~~.Y.~ -C;'- . .:: 'A..'(, ..... ·... A) Submitted by: _::: l.t.. ,./ PLATTE "· .. 7..,.,1 - Q. ".:'.°-. ::...... 1:. COUNTY :~:""- /'YJ :·: ~\ MISSOURI /;.:: ~~. 2017-0710 ' ~. • " - ~:·>... / ···· ...... ··· ~~:~-- /I ,,. 1/1 ,,,, · 1·1 l/11111i\\ WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF AUGUST 1. 2017 Page 1of1
Mayor Nanette K. Johnston opened the work session at 6:39 p.m. on August 1, 2017, at City Hall located at 8880 Clark Avenue, Parkville. In attendance were aldermen Douglas Wylie, Brian Whitley, Kevin Heaton, Dave Rittman, Robert Lock and Marc Sportsman. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Melissa McChesney, City Clerk Matthew Chapman, Finance/Human Resources Director Chris Williams, City Attorney
1. GENERAL AGENDA A. Ward Map Presentation Community Development Summer Intern Grace Bridges provided a background of the statutes for determining the ward boundaries, noting that revisions were not required if there was not more than a ten percent deviation between the largest and smallest districts by population. She said the map was last updated in 2004 and in 2010 staff determined that it was not necessary to update the ward boundaries. Bridges said that based on the City's population estimates the ideal population for each ward was 1,388 residents and the current map had a 30.4 percent deviation between the largest and smallest wards. Discussion focused on the trying to keep 1300 block of Main Street in the same ward as other residents on Main Street, cleaning up the boundaries on Bell Road, projected populations by neighborhood and ward number requirements for fourth class cities. Community Development Director Stephen Lachky said that staff would collect more information on the population from each neighborhood and present additional information at a future work session. The work session ended at 6:59 p.m.
The work session minutes for June 20, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the fifth day of July 201 7.
Submitted by:
2017-071 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF AUGUST l, 2017 Page 1 of5
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:00 p.m. on Tuesday, August 1, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Kevin Heaton - absent Ward 1 Alderman Tina Welch - absent with prior notice Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - absent Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - absent with prior notice A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Matthew Chapman, Finance/Human Resources Director Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT
3. CONSENT AGENDA A. Approve the minutes for the July 18, 2017, regular meeting B. Receive and file the June sewer report C. Approve accounts payable from July 15 to July 27, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL A YES; MOTION PASSED 6-0.
4. ACTION AGENDA A. Approve an agreement with Park Girls Lacrosse to construct and maintain a multi-nse field Public Works Director Alysen Abel stated that the City owned the area north of the parking lot at the entrance to Platte Landing Park which was an ideal location for a football-sized field. The 2016 Parks Master Plan update recommended engaging in partnerships with outside organizations to assist with the fields. The proposal received from Park Girls Lacrosse included the creation of a lacrosse field and initial grading and seeding, and in exchange for constructing and maintaining the field the team would have the first rights to use the field. Abel said that additional funding would be needed for electricity and to extend the water line for irrigation. She also noted that the Community Land and Recreation Board shared its concerns about the location at a meeting on ------JulyT2.------
Kelly Franklin, Park Girls Lacrosse president, provided an overview of the program, noting that it was the only program in the northland and was founded in 2010 for kids from grades 3-12.
2017-072 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF AUGUST l, 2017 Page 2 of5
Discussion focused on if the project would be subject to prevailing wage, the cost of the waterline extension and concerns about spending the money now when the field might be moved in the future. Abel noted that because the timing would coincide with the wetland project some of the dirt could be used on the field. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO AUTHORIZE STAFF TO FINALIZE AND THE MAYOR AND CITY CLERK TO EXECUTE THE AGREEMENT WITH THE PARK GIRLS LACROSSE FOR THE CREATION OF A MULTI-USE FIELD. ALL AYES; MOTION PASSED 6-0.
B. Approve a professional services agreement with George Butler Associates for the Route 9 engineering Public Works Director Alysen Abel stated that in January 2016 the Board of Aldermen adopted the Route 9 Corridor Study that included preliminary design from Highway 45 to Mattox Road. The City applied for MARC grant funding for the first segment from Highway 45 to Clark Avenue and received notice that approximately $965,000 was awarded. On July 13 requests for qualifications for engineering services were due and seven firms submitted proposals. A selection committee comprised of City Administrator Joe Parente, Community Development Director Stephen Lachky, Public Works Director Alysen Abel, Alderman Bob Lock, Parkville Economic Development Council Executive Director Mike Kellam and Shelie Daniel and Jeff Hardy from the Missouri Department of Transportation reviewed the proposals and interviewed the top three firms. Abel noted that George Butler Associates (GBA) addressed staffs key concerns that included utilities and right-of-way acquisition. GBA prepared a scope and fee that was presented to the Finance Committee on July 10. The Committee directed staff to negotiate a lower fee and Abel noted that GBA was able to reduce the costs because staff found out that the city attorney Williams & Campo, P.C. offered right-of-way services that staff could utilize under the existing contract. At the MARC Surface Transportation Program meeting on July 11 staff learned that the application for the Missouri Moves Cost Share Program was ranked third and only the top two projects would be submitted to the Missouri Department of Transportation. The City's application would be submitted for future rounds of available funding. Abel said that staff requested GBA for a second scope of services for an expanded area from Highway 45 to Lakeview Drive which was presented to the Finance Committee on July 24. In response to the meeting, staff created a third option that tried to balance the Committee's budgetary concerns and position for cost share funding. She added that a way to strengthen future applications was to get closer to a final design of the project which would provide the ability to predict right-of-way and easements that would need to be acquired. Option three would complete the preliminary design and the right-of-way plans needed to start the right-of-way acquisition that would allow the City to continue the momentum of the project with a design that would improve the chances to receive cost share funding. Alderman Whitley asked how long the final design would last if the cost share funding was not approved. Cory Clark, George Butler Associates, responded that the cost estimates could change until construction began. He said that extending the first segment to Lakeview Drive was a positive move for the design and construction because larger projects have better economies of scale. He added that a solid design would minimize the number of change orders, would set a ------rootprintof whanlre entitiqmljecr woulci-Iook like-and would -hetp-tlre City binrs-cust effective as· - possible. Discussion focused on where the funds would come from for option three and Abel noted that it
2017-073 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF AUGUST I, 2017 Page 3 of5
would be funded through the lease purchase agreement and 9 Highway Corridor Community Improvement District sales tax revenues. The Board also discussed financing and paying for the improvements in the future. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH GEORGE BUTLER ASSOCIATES FOR CONSULTING ENGINEERING SERVICES FOR ROUTE 9 IMPROVEMENTS FROM ROUTE 45 TO LAKEVIEW DRIVE IN THE AMOUNT OF $223,560. ALL AYES; MOTION PASSED 6-0.
C. Approve the second reading of an ordinance to amend Parkville Municipal Code Section 405.050 to allow for garden centers, landscape centers, nurseries and related uses in residential district - Case No. PZl 7-07 A; City of Parkville, applicant Mayor Johnston said that the first reading of the ordinance was held on July 18 and public comments were accepted at that time. Community Development Director Stephen Lachky noted that since the first reading of the ordinances he reached out to adjacent property owner David Barth who confirmed that the applicant Danny Tinsley had contacted him about the proposed business to be located near Interstate 435 and Missouri 152. Barth confirmed that he did not have any issues with the business because it would add business to western Parkville and would help spur growth along the Interstate 435 corridor. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2936, AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE SECTION 405.050 CONDITIONAL USES TO ALLOW FOR GARDEN CENTERS, LANDSCAPE CENTERS, NURSERIES AND RELATED USES IN RESIDENTIAL DISTRICTS, ON SECOND READING TO BECOME ORDINANCE NO. 2906. AYES BY ROLL CALL VOTE: WYLIE, HEATON, RITTMAN, LOCK AND SPORTSMAN. WHITLEY OPPOSED. MOTION PASSED 5-1.
D. Approve the first reading of an ordinance to approve a services agreement with the Platte Connty Assessor for Geographic Information Systems solution services Community Development Director Stephen Lachky stated that the City did not have a program to update the zoning map. Staff met with other organizations with similar products and recommended a cooperative agreement with the Platte County Assessor's Office because the city's zoning map data could be easily integrated into their system. In addition to the zoning, sewer line locations would also be integrated into the system. The set-up fee and monthly maintenance and support costs would be included in the Community Development budget. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2937, AN ORDINANCE APPROVING A SERVICES AGREEMENT WITH THE PLATTE COUNTY ASSESSOR IN ORDER TO PROVIDE THE CITY WITH GIS SERVICE SOLUTIONS, ON FIRST READING AND POSTPONE THE SECOND READING TO AUGUST 15, 2017. ALL AYES; MOTION PASSED 6-0.
E. Adopt an ordinance to amend Parkville Property Maintenance Code Section 108 - Unsafe Strnctnres and_Equipment to inclnde.Jnsnrance. provisions to. guarantee completion of rehabilitation or demolition of seriously damaged buildings Community Development Director Stephen Lachky stated that Missouri statutes allowed cities to adopt an ordinance to rehabilitate or demolish seriously damaged buildings if more than 50 percent of the building is damaged and the owner abandoned it and it need to be removed. He
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said that the insurance providers would pay part of the claim instead of the taxpayers. Lachey noted that the provision was previously in the Parkville Municipal Code but when the revised Property Maintenance Code was adopted in 2016 staff did not transfer over the insurance requirements when the chapter was repealed. The request would amend the Property Maintenance Code to add back what was originally included in the Parkville Municipal Code. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2938, AN ORDINANCE AMENDING THE PARKVILLE PROPERTY MAINTENANCE CODE SECTION 108 UNSAFE STRUCTURE SAND EQUIPMENT TO INCLUDE INSURANCE PROVISIONS TO GUARANTEE COMPLETION OF REHABILITATION OR DEMOLITION OF SERIOUSLY DAMAGED BUILDINGS, ON FIRST READING. ALL AYES; MOTION PASSED6-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2938 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2907. ALL A YES BY ROLL CALL VOTE: WYLIE, WHITLEY, HEATON, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 6-0.
6. STAFF UPDATES ON ACTIVITIES A. Public Works 1. Electronics Recycling & Paper Shredding Event - Tuesday, August 8th Public Works Director Alysen Abel noted that the next events for electronics recycling and paper shredding were scheduled on August 8. She added that the electronics recycling was open to anyone and the paper shredding was only open to Parkville residents. Abel noted that one more event in 2016 was scheduled for October 10.
2. July 2017 Storm Damage Public Works Director Alysen Abel provided an overview of damage received in Parkville on July 26, noting that trees were down on Main Street and Crooked Road and the low water crossing in English Landing Park crested. She thanked the Public Work staff for their hard work in fixing the issues in a timely manner.
Abel added that street maintenance was completed earlier in the day and there might have been some savings from the project. She noted that there was a sewer issue on Clearwater Drive and the connections for both properties were repaired.
Community Development Director Stephen Lachey provided another update on storm damage, noting that a private retaining wall failed and the original concern was that the adjacent home would move toward the other. He said the city inspector and engineer determined that the wall was structurally safe and staff was working with the property owner to fix the retaining wall.
City Administrator Joe Parente noted that the deadline for applications for the Assistant to the City Administrator position were due on August 4. He said that several applications were received and would be reviewed the following week.
Police Chief Kevin Chrisman said that the last day for Officer Nick Pence was August 2. He thanked him for his service to the city and said he embraced community policing.
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS
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Mayor Johnston said that she was contacted by former mayor Kathy Dusenbery about a ceremony to welcome back home Parkville resident and Miss Teen USA 2017 winner Sofia Dominguez-Heithoff on August 5 at Riss Lake. She also said she testified before the Missouri Department of Labor about prevailing wage and asked that they set a minimum amount and better define the difference between construction and maintenance. The Mayor said she attended the Missouri Municipal League Civic Leadership Awards banquet where Deanna Armstrong's family and friends accepted the city's award for outstanding leaders. She met with Riverside Mayor Kathy Rose, Platte County Economic Development Council Executive Director Alicia Stephens and Dale Brouk with The National regarding the U.S. 169 Buck O'Neil Bridge and noted that the City would possibly be asked to support a transportation development district to fund a new bridge. She also attended a Show It 2 Vote discussion with Missouri Secretary of State Jay Ashcroft, the annual Parkville Old Towne Market Community Improvement District meeting on July 26, testified at a transportation task force meeting with Missouri Representative Kevin Corlew, attended a going away reception for former Assistant to the City Administrator Tim Blakeslee on July 27, the Main Street Parkville Association's Final Fridays on July 28 and introduced singer/songwriter Paul Childers at S.D. Strong Distilling on July 29. Alderman Whitley thanked staff for addressing the crosswalk concerns in Riss Lake. Alderman Lock commended staff on their work to clean up after the storm the previous week. Public Works Director Alysen Abel noted that cleanup was found by staff and not from resident phone calls. Alderman Wylie said he attended the Mid-America Regional Council Solid Waste Management Committee meeting where potential recycling efforts were discussed, including dumpsters offered through Kansas City, Missouri for $75 per month and programs to pick up trash on the streets. The group recommended that cities model programs from the Missouri Department of Transportation requirements.
8. AD.JOURN Mayor Johnston declared the meeting adjourned at 8:54 p.m.
The minutes for Tuesday, August 1, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the fifteenth day of August 2017.
Submitted by:
2017-076 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF AUGUST 15. 2017 Page 1 of4
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:00 p.m. on Tuesday, August 15, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Kevin Heaton - absent Ward 1 Alderman Tina Welch - present Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - absent with prior notice Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Jon Jordan, Police Captain Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Matthew Chapman, Finance/Human Resources Director Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT
3. CONSENT AGENDA A. Approve the minutes for the August 1, 2017, regular meeting B. Approve the minutes forthe August 1, 2017, work session C. Receive and file the July Municipal Court report D. Receive and file the financial report for the month ending July 31, 2017 E. Receive and file the crime statistics for January through May 2017 F. Approve a temporary resort liquor license with Sunday sales for Flavor Trade, Inc. at 100 South Main Street G. Approve memorandums of agreement with Park University to conduct the annual supervised deer hunt and permit hunt H. Approve the purchase of materials from Pavement Maintenance Supply, Inc. for the 2017 Crack Sealing Program I. Approve a construction agreement with K&G Striping, Inc. for the 201 7 Pavement Marking Program J. Approve accounts payable from July 28 to August 10, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL A YES; MOTION PASSED 7-0.
4. ACTION AGENDA A. Hold a public hearing and adopt an ordinance to approve the 2017 tax Ievv for the fiscal year 2018 2017-077 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF AUGUST 15, 2017 Page 2 of4
Finance/Human Resources Director Matthew Chapman stated that the City received the pro forma calculations from the Missouri State Auditor for the 2018 tax year. The temp levy was approved by voters in 2004 and helped to pay one-half of the 2006 Certificates of Participation. He added that in 2011 the Board of Aldermen approved keeping the levies at the maximum in order to keep sufficient reserves to cover the bonds. He said that revenue was estimated to increase by approximately $71,000 and lowering the general levy would require the City to find other revenue sources or reduce expenditures in 2018. The Finance Committee recommended approval of the levies on August 10, Mayor Johnston opened the public hearing and opened the floor to public comments. Hearing none, she closed the hearing. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2939, AN ORDINANCE SETTING THE 2017 GENERAL TAX LEVY AT $.4653 PER $100,00 OF ASSESSED VALUATION AND THE GENERAL TEMP LEVY AT $.1759 PER $100.00 OF ASSESSED VALUATION, ON FIRST READING. ALL AYES; MOTION PASSED 7-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2939 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2908. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, LOCK AND SPORTSMAN. MOTION PASSED 7-0.
B. Approve the second reading of an ordinance to approve a services agreement with the Platte County Assessor for Geographic Information Systems solution services Mayor Johnston said that the first reading of the ordinance was held on August l and public comments were accepted at that time. Community Development Director Stephen Lachky said he did not have any additional comments since the first reading. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2937, AN ORDINANCE APPROVING A SERVICES AGREEMENT Wim THE PLATTE COUNTY ASSESSOR IN ORDER TO PROVIDE THE CITY Wim GIS SERVICES SOLUTIONS, ON SECOND READING TO BECOME ORDINANCE NO. 2909. ALL A YES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, LOCK AND SPORTSMAN. MOTION PASSED 7-0.
C. Approve the first reading of an ordinance to amend Parkville Municipal Code Section 800.050 related to plats approved prior adoption of the 2017 Public Improvement Fee Strnctnre Public Works Director Alysen Abel stated that in March 2017 the City approved a new four percent fee, effective April 1, based on the total cost to construct public improvements to cover engineering review, construction inspections and construction materials testing. She noted that additional language was needed to address developments recorded prior to April I, 2017. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2940, AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE SECTION 800.050 UPDATING THE PUBLIC IMPROVEMENT FEE STRUCTURE FOR PLATS APPROVED PRIOR TO APRIL 1, 2017, ON FIRST READING AND POSTPONE THE SECOND READING TO SEPTEMBER 5, 2017. ALL AYES; MOTION PASSED 7-0.
D. Authorize staff to submit an application for a Traffic Engineering Assistance Program Grant to the Missouri Department of Transportation for the Sooth National Drive Traffic Study 2017-078 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF AUGUST 15, 2017 Page 3 of4
Public Works Director Alysen Abel said that the Missouri Department of Transportation (MoDOT) provided grants annually to small cities that did not have a budget for a full-time traffic engineer. She noted that the City conducted traffic engineering through on-call agreements. Staff identified the intersection at Crooked Road, South National Drive and River Hills Drive in 2016 and applied for a grant but one was not awarded. Staff revised the new application based on feedback provided by Mo DOT from the 2016 application. Abel said that the four-way intersection had a two-way stop at South National Drive and River Hills Drive and a prior study determined that a four-way stop was not warranted. In response to resident concerns at the time, staff committed to reviewing the intersection again once more development had occurred. Abel noted the next phase of Cider Mill would extend to the cul-de-sac and connect to South National Drive. Abel stated that staff received complaints from residents about the traffic flow at the three-way intersection of South National Drive north of Crooked Road. Yield signs were installed as a temporary measure until the completion of Cider Mill 7th Plat extended the existing cul-de-sac and a study could be performed to determine the best course of action. If directed by the Board of Aldermen, the application will be submitted in September. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO AUIBORIZE STAFF TO PREPARE AND SUBMIT AN APPLICATION FOR THE TRAFFIC ENGINEERING ASSISTANCE PROGRAM GRANT TO THE MISSOURI DEPARTMENT OF TRANSPORTATION FOR THE SOUTH NATIONAL DRIVE TRAFFIC STUDY. ALL AYES; MOTION PASSED 7-0.
E. Approve the first reading of an ordinance to vacate a portion of the sanitary sewer easement in Cider Mill 6th Plat Public Works Director Alysen Abel stated that improvements for Cider Mill 6th Plat were approved in November 2016 and was under the two-year maintenance warranty. The easement was originally dedicated through the platting process when the 6th Plat was recorded. She said that the manhole was moved to the north slightly based on public improvement plans to have a more developable area on Lot 13. The developer was interested in selling the lot and requested a vacation of the easemerit. Abel added that staff recommended vacating a portion of the sanitary sewer easement because the area did not contain sewer facilities. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2941, AN ORDINANCE VACATING A PORTION OF THE SANITARY SEWER EASEMENT IN CIDER MILL 6TH PLAT, ON FIRST READING AND POSTPONE THE SECOND READING TO SEPTEMBER 5, 2017. ALL AYES; MOTION PASSED 7-0.
6. STAFF UPDATES ON ACTMTIES A. Public Works 1. Missouri Department of Transportation "Buckle Up Phone Down" Campaign Public Works Director Alysen Abel said that MoDOT was tackling the two most impactful actions through the "Buckle Up Phone Down" campaign. The City's personnel policy required all City staff to wear seatbelts and prohibited cell phone use while driving. The MoDOT website featured a hall of fame and the City's logo was added to the long list of groups that supported the campaign.
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS 2017-079 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF AUGUST 15. 2017 Page 4 of4
Mayor Johnston noted that she attended meetings with the following: Platte County Mayors regarding the U.S. 169 Buck O'Neil Bridge and prevailing wage; a 9 Highway Corridor Community Improvement District Board of Directors; Mike Chambers with AT&T; Main Street Parkville Association; with Public Works Director Alysen Abel and downtown business and property owners regarding drainage issues; and the Mid-America Regional Council Total Transportation Policy Committee. Mayor Johnston noted that she attended the following events: welcome reception for Parkville resident and Miss Teen USA Sophia Dominguez-Heithoff; and the Missouri Mayor's Digital Inclusion Summit regarding wireless and fiber technology, business growth and the changing technology to small cell towers. Alderman Heaton said that the carnival for Parkville Days would start on August 17 and vendors and bands were scheduled throughout the event. Alderman Plumb said that the committee for a Veteran's memorial would review funding recommendations from the funding subcommittee.
8. ADJOURN Mayor Johnston declared the meeting adjourned at 7:35 p.m.
The minutes for Tuesday, August 15, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the fifth day of September 201 7.
Submitted by:
2017-080 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF SEPTEMBER 5. 201 7 Page 1 of4
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:01 p.m. on Tuesday, September 5, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward I Alderman Kevin Heaton - present Ward I Alderman Tina Welch - present Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Matthew Chapman, Finance/Human Resources Director Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT
3. CONSENT AGENDA A. Approve the minutes for the August 19, 2017, regular meeting B. Receive and file the July sewer report C. Approve accounts payable from August 11 to September I, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL A YES; MOTION PASSED 8-0.
4. ACTION AGENDA A. Accept the 2017 City of Parkville Strategic Planning Workshop Summarv Report City Administrator Joe Parente provided an overview of the workshop and a summary of the priorities for 2018. The Board of Aldermen requested that staff provide a six month or quarterly update on the progress of the goals. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO ACCEPT THE 2017 CITY OF PARKVILLE STRATEGIC PLANNING WORKSHOP SUMMARY REPORT. ALL A YES; MOTION PASSED 8-0.
B. Approve the first reading of an ordinance to approve the Platte Landing Park land transfer agreement with Platte County and the assignment, assumption and consent agreement with the Missouri Department of Couservatiou Public Works Director Alysen Abel stated that Platte County purchased Platte Landing Park in 2008 and the City entered into a memorandum of understanding for maintenance of the park in 2011. The 2016 Parks Master Plan included construction of ball fields and the U.S. Corps of Engineers wetland project. The City was approached by Platte County about transferring
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ownership of the park to the City. Abel noted that in an effort to keep the wetland project moving forward the City expressed interest in taking over ownership if the County would continue to issue outreach grants for future improvements. She added that the Board also needed to sign an agreement with the Missouri Department of Conservation for the access road, parking lots and boat ramp which would complete all the necessary transfer paperwork. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2942, AN ORDINANCE APPROVING THE PLATTE LANDING PARK LAND TRANSFER AGREEMENT WITH PLATTE COUNTY AND THE ASSIGNMENT, ASSUMPTION AND CONSENT AGREEMENT WITH THE MISSOURI DEPARTMENT OF CONSERVATION, ON FIRST READING AND POSTPONE THE SECOND READING TO SEPTEMBER 19, 2017. ALL AYES; MOTION PASSED 8-0.
C. Approve the second reading of an ordinance to vacate a portion of the sanitary sewer easement in Cider Mill 6th Plat Mayor Johnston noted that the first reading of the ordinance was held on August 15. Public Works Director Alysen Abel did not have any additional information. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2941, AN ORDINANCE VACATING A PORTION OF THE SANITARY SEWER EASEMENT IN CIDER MILL 6TH PLAT, ON SECOND READING TO BECOME ORDINANCE NO. 2910. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0.
D. Items related to the 2017 Public Improvement Fee Structure 1. Approve the second reading of an ordinance to amend Parkville Municipal Code Section 800.050 related to plats approved prior to April l, 2017 Mayor Johnston noted that the first reading of the ordinance was held on August 15. Public Works Director Alysen Abel noted that the subsequent item was related to update the Schedule of Fees. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2940, AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE SECTION 800.050 UPDATING THE PUBLIC IMPROVEMENT FEE STRUCTURE FOR PLATS APPROVED PRIOR TO APRIL 1, 2017, ON SECOND READING TO BECOME ORDINANCE NO. 2911. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0.
2. Approve Resolution No. 17-020 to set the fees for transition plats approved prior to April l, 2017, in the Schedule of Fees IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE RESOLUTION NO. 17-020 SETTING THE FEES FOR TRANSITION PLATS APPROVED PRIOR TO APRIL 1, 2017, IN THE SCHEDULE OF FEES. ALL AYES; MOTION PASSED 8-0.
E. Approve the first reading of an ordinance to vacate a portion of Walnut Street between Lots 1 and 2 of Block 46 and Lots 5 and 6 of Block 47 of the Parks Addition -Case No. VC17-02; Pattv Gilmour. applicant
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Public Works Director Alysen Abel explained that a portion of Walnut Street was in the City's right-of-way adjacent to the property owned by Patty Gilmour who had requested that the City vacate the lots so she could take over ownership. Abel noted that the City did not have any plans to construct streets in the area due to grading and connectivity issues and utility companies determined that there were no utilities in the area. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2943, AN ORDINANCE VACATING A PORTION OF WALNUT STREET BETWEEN LOTS 1 AND 2 OF BLOCK 46 AND LOTS 5 AND 6 OF BLOCK 47 OF THE PARKS ADDITION TO PARKVILLE SUBDIVISION, ON FIRST READING AND POSTPONE THE SECOND READING TO OCTOBER 3, 2017. ALL A YES; MOTION PASSED 8-0.
6. STAFF UPDATES ON ACTIVITIES A. Administration 1. Assistant to the City Administrator City Administrator Joe Parente provided an update on the search for a new Assistant to the City Administrator, noting that Anna Mitchell accepted the job and would start on September 18.
B. Commnnity Development 1. Cider Mill Ridge 7th Plat Public Works Director Alysen Abel stated that preliminary and final plat applications for new development in the National subdivision would be considered at the Planning and Zoning Commission meeting on September 12 to connect the loop around South National Drive that started by the Cider Mill pool around to Crooked Road. She noted that it would not be a public hearing but public comments would be accepted.
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Mayor Johnston announced that Electronic Technician First Class Charles Nathan Finley passed away and she expressed her condolences to his family and extended her appreciation for his service. She noted that in response to traffic accidents and Highway 45 and Riss Lake Drive she had met with Platte County Commissioner Dagmar Wood, Public Works Director Alysen Abel and Police Chief Kevin Chrisman. Mayor Johnston also said she met with a resident and community volunteer regarding the plans for Route 9 and downtown and attended a veteran's memorial committee meeting and a meeting about the U.S. 169 Buck O'Neil Bridge to discuss possible funding sources. Events she attended included the Kansas City council meeting in support of a single terminal at the Kansas City airport that would be on the November 7 ballot for Kansas City residents, Pulse Point at Union Station to discuss an application that notified hands-only CPR trained people of cardiac arrests to help out until emergency crews could respond, a tri-county mental health banquet and provided welcoming remarks at Park University convocation. She also thanked the Main Street Parkville Association board, executive director and volunteers for their work for Parkville Days and Alderman Plumb provided an update on the veterans memorial committee, noting that they agreed to use a City fund for a repository for donations received so all the expenses were available for public inspection and individual veterans groups would continue to have their own fundraisers. Alderman Sportsman said that the Parkville Nature Sanctuary was working on Ghost Stories which was scheduled for October 28.
2017-083 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF SEPTEMBER 5, 2017 Page 4 of4
Mike Yurchak, 9500 NW 59th Terrace, said he wanted to speak at the Board of Aldermen meeting on September 19 about the islands on 59th Terrace. Public Works Director Alysen Abel said that the islands were previously mowed by adjacent property owners and one homeowner had trimmed the trees, which City staff hauled off at an estimated cost of $2,000. The City did not maintain grassy areas within the right-of-way in any areas of the city, but removed or trimmed hazardous trees located within right-of-way when necessary. City Administrator Joe Parente added that City Attorney Chris Williams said that although the City owned right-of-way it was only obligated to maintain the roadway.
8. ADJOURN Mayor Johnston declared the meeting adjourned at 7:41 p.m.
The minutes for Tuesday, September 5, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the nineteenth day of September 201 7.
Submitted by:
2017-084 WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF SEPTEMBER 19, 2017 Page 1of1
Mayor Nanette K. Johnston opened the work session at 6:00 p.m. on September 19, 2017, at City Hall located at 8880 Clark Avenue, Parkville. In attendance were aldermen Greg Plumb, Douglas Wylie, Brian Whitley, Kevin Heaton, Tina Welch, Dave Rittman and Marc Sportsman. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Melissa McChesney, City Clerk Matthew Chapman, Finance/Human Resources Director Anna Mitchell, Assistant to the City Administrator Chris Williams, City Attorney
1. GENERAL AGENDA A, Present results from the Compensation and Benefits Study Finance/Human Resources Director Matthew Chapman stated that in June the Board of Aldermen approved an agreement for a comprehensive compensation and benefits study to determine appropriate salary rates for all positions within the City. Becky Crowder, The Austin Peters Group, provided an overview of and findings from the study; presentation attached as Exhibit A. She said that the first finding was that the City's pay ranges were in the 40th percentile of the market and recommended that the City move the pay ranges into the 60th percentile because turnover started to slow down near the middle of the market. The second finding related to pay compression and said that time in a position would push employees modestly into the range to keep them ahead of new employees. The third finding was that after adoption of the pay schedule the City should continue to adjust the ranges every year per different indexes. Crowder said that the next steps would be to distribute the table with a letter to employees and provide them with an opportunity to ask questions. Discussion focused on labor pools and if the shortage of applicants drove the findings, how compensation affected getting quality applicants, how other cities addressed cost of living adjustments and merit increases and retention rate data. Crowder noted that the consultants would provide assistance for three years and staff was trained to go through the entire process to place new positions in the 60th percentile. She added that other retention techniques could include time off and flexibility which were important to a lot of employees. City Administrator Joe Parente said that implementation strategies would be discussed during the work sessions for the 2018 budget and noted that The Austin Peters Group recommended that the City adopt new policies on how the changes would be implemented.
The work session ended at 6:49 p.m.
The work session minutes for September 19, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were a~~f\lMad IOJJ1V}is the third day of October 2011. ,,, ~ ClTy ~,,,_ .:.~:-~'<\-·········· ... ~·.-:;_ Submitted by: : · {<. " " ...0 ' fo/,. PLATTE "-..;;\.; '· ~ ~ Mc ourvrv ~ ~ ~ ey cU "._ 118 SOUR/ /;:::;:: \.f) •. : "' ...... 2017-085 "·. ./IQ_.:.-::: ...... ~·. ,-..' ..,. \I\ \ '' \ . MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF SEPTEMBER 19. 201 7 Page 1 of5
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:00 p.m. on Tuesday, September 19, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Kevin Heaton - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Matthew Chapman, Finance/Human Resources Director Stephen Lachky, Community Development Director Anna Mitchell, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT A. Proclaim September 17-23, 2017, as Constitution Week Mayor Johnston presented the proclamation to Jeannette Adams with the White Alloe Chapter of the Daughters of the American Revolution.
B. Southern Platte Fire Protection District Hands Only CPR Presentation Mayor Johnston said that Hands Only CPR was a movement to train people on hands only CPR and was coupled with an app for smart phones. Richard Carrizzo, Southern Platte Fire Protection District Fire Chief, provided an overview of Hands Only CPR; flyer attached as Exhibit A. He said that two years prior the Heart of America Metro Fire Chiefs Council partnered with PulsePoint to create an app for smart phones to notify citizens of incidents in public locations to help provide CPR assistance until emergency crews arrived. The app was launched in Kansas City, Missouri; Johnson and Wyandotte counties in Kansas; and Clay, Platte and Jackson counties in Missouri.
C. Recognition for the Government Finance Officers Association Distinguished Budget Award for the 2017 Annual Budget City Administrator Joe Parente accepted the award on behalf of the City.
3. CONSENT AGENDA A. Approve the minutes for the September 5, 2017, regular meeting B. Receive and file the August Municipal Court report C. Receive and file the financial report for the month ending August 31, 2017 D. Receive and file the crime statistics for January through July 2017
2017-086 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF SEPTEMBER 19, 2017 Page 2 of5
E. Approve an agreement with Fry & Associates for the construction ofthe Riverview Shelter in Platte Landing Park F. Approve accounts payable from September 2 to September 15, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL A YES; MOTION PASSED 8-0.
4. ACTION AGENDA A. Approve the first reading of an ordinance to amend Parkville Municipal Code Section 215.205 regulating the sale and distribution of tobacco, alternative nicotine and vapor products to minors under the age of21 City Administrator Joe Parente said that it was illegal to sell tobacco products to minors under the age of 18 and the proposed ordinance would increase to prohibit tobacco sales to minors under the age of21 and adds additional tobacco products. Scott Hall, Kansas City Chamber of Commerce, provided an overview of the Tobacco 21 initiative; presentation attached as Exhibit B. He noted that the age for possession would not increase but only the age at which tobacco would be sold. Dr. Ed Ellerbeck provided an overview of the science behind the initiative. The following spoke in favor of ordinance: Anya Jeffries, junior at Park Hill South High School; Ryan Zitter, senior at Park University, who read a letter from Dr. Gunderson; and Dr. James Day and Dr. Scott Kempton, Mosaic Life Care. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2944, AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE SECTION 215.205 REGULATING THE SALE AND DISTRIBUTION OF TOBACCO, ALTERNATIVE NICOTINE AND VAPOR PRODUCTS TO MINORS UNDER THE AGE OF 21, ON FIRST READING AND POSTPONE THE SECOND READING TO OCTOBER3, 2017. ALL AYES; MOTION PASSED 8-0.
B. Approve a funding agreement with CBC Real Estate APEX Plaza development City Administrator Joe Parente stated that the proposed development was 8.2 acres with 33,000 square feet of retail space located at Highway 45 and Melody Lane. Prior to considering incentives the proposed $30,000 funding agreement would pay for economic impact studies, legal costs of reviews and other professional services paid by the developer. Parente noted that the City would withdraw from the funds and any unused money would be refunded to the developer. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO AUTHORIZE THE MAYOR TO EXECUTE A FUNDING AGREEMENT WITH CBC REAL ESTATE APEX PLAZA. ALL A YES; MOTION PASSED 8-0.
C. Approve an agreement with Springsted Incorporated to complete an Internal Rate of Return Analysis and a Fiscal Impact Analysis for the CBC Real Estate APEX Plaza development City Administrator Joe Parente said that the developer requested incentives and an amendment to the Market Place Tax Increment Financing plan and might propose a community improvement district or a transportation development district. Studies would be conducted before the City would move forward with any incentives for the project and the reports would help determine the public benefit and reasonable level of public incentives the City was willing to consider. The cost of the analyses was estimated at around $20,000 and the developer would cover the costs through the
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funding agreement adopted in the previous item. Alderman Sportsman requested additional information about the Platte County transportation sales tax. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO AUTHORIZE THE MAYOR TO EXECUTE AN AGREEMENT WITH SPRINGSTED INCORPORATED TO COMPLETE AN INTERNAL RATE OF RETURN ANALYSIS AND A FISCAL IMPACT ANALYSIS FOR THE CBC REAL ESTATE APEX PLAZA DEVELOPMENT, SUBJECT TO THE RECEIPT OF FUNDS PER THE ASSOCIATED FUNDING AGREEMENT. ALL AYES; MOTION PASSED 8-0.
D. Approve the second reading of an ordinance to approve the Platte Landing Park land transfer agreement with Platte County and the assignment, assumption and consent agreement with the Missouri Department of Conservation Public Works Director Alysen Abel did not have any additional information since the first reading on September 5. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2942, AN ORDINANCE APPROVING THE PLATTE LANDING PARK LAND TRANSFER AGREEMENT WITH PLATTE COUNTY AND THE ASSIGNMENT, ASSUMPTION AND CONSENT AGREEMENT WITH THE MISSOURI DEPARTMENT OF CONSERVATION, ON SECOND READING TO BECOME ORDINANCE NO. 2912. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0.
E. Adopt an ordinance to repeal and replace Ordinance No. 2905 and to approve a revised project partnership agreement with the United States Army Corns of Engineers for the proposed Section 1135 Platte Landing Park Wetland Restoration Project Public Works Director Alysen Abel stated that the Board ofAldermen adopted Ordinance No. 2905 in July to approve the agreement for the Platte Landing Park Wetland Restoration Project. The regional office of the United States Army Corps of Engineers received notice that the template had changed after the City adopted the ordinance and requested that the City readopt the agreement under the revised template. Abel noted that the content of the agreement remained the same and only the template had changed. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2945, AN ORDINANCE REPEALING AND REPLACING ORDINANCE NO. 2905 APPROVING THE REVISED. PROJECT PARTNERSHIP AGREEMENT WITH THE UNITED STATES ARMY CORPS OF ENGINEERS FOR THE PROPOSED SECTION 1135 PLATTE LANDING PARK WETLAND RESTORATION PROJECT, ON FIRST READING. ALL AYES; MOTION PASSED 8-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2945 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2913. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0.
F. Approve a right-of-way maintenance agreement with RP Golf, LLC for the maintenance of Tracts D and E of Cider Mill Ridge 2nd Plat Public Works Director Alysen Abel said that the final plat was recorded in June 2011 and included
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a stub street, approximately 150 feet, which connected Crooked Road to South National Drive. The homeowners' association and the developer RP GolfLLC wanted to create and maintain open space tracts. The City had additional language to spell out the maintenance responsibilities for the homeowners' association that outlined what happened ifthe areas were not maintained. Abel noted that the City planned to create similar agreements for current and future subdivisions with private amenities in the public right-of-way. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN APPROVING THE RIGHT-OF-WAY AGREEMENT WITH RP GOLF, LLC FOR THE MAINTENANCE OF THE OPEN SPACE IN TRACTS D AND E OF CIDER MILL RIDGE 2ND PLAT. ALL A YES; MOTION PASSED 8-0.
G. Approve the first reading of an ordinance to amend Parkville Municipal Code Section 405.010 to inclnde language regarding legacy zoning districts Community Development Director Stephen Lachky stated that additional language was needed in the Municipal Code related to districts that existed in the old zoning code. Gould Evans, consultants for the zoning code update, looked at 18 existing zoning districts and recommended the removal of three districts that either merged with another district or were no longer used. Staff found 13 parcels that were zoned "TND" Traditional Neighborhood District in 2009; a project in the parcels was approved but never moved forward for development. The "TND" district was removed from the updated zoning code and a text amendment was required to add the district into the new code. The Planning and Zoning Commission recommended approval of the text amendment on September 12. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2946, AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE SECTION 405.010 TO INCLUDE LANGUAGE REGARDING LEGACY ZONING DISTRICTS, ON FIRST READING AND POSTPONE THE SECOND READING TO OCTOBER 3, 2017. ALL AYES; MOTION PASSED 8-0.
6. STAFF UPDATES ON ACTIVITIES
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Mayor Johnston noted that Missouri Governor Eric Greitens visited Park University to make an announcement about a Parkville business and attended an elected official's legislative breakfast. She said that the Parkville Nature Sanctuary was looking for volunteers for Ghost Stories on October 28, the City received a letter from a citizen about how caring the Police Department was, and the Cathy Kline Art Gallery was hosting Paint Parkville from September 23-29 and the City's purchase award would be a painting of the Parkville Nature Sanctuary on September 26. Alderman Wylie said that the Mid-America Regional Council's Solid Waste Management Committee meeting would be held on September 20. Alderman Sportsman commented that it was nice to see support for the Tobacco 21 initiative and asked if electronic cigarettes were included as part of the Municipal Code. City Administrator Joe Parente noted that staff would look at updating the Code to include electronic cigarettes. He also asked that staff look into prohibiting smoking in commercial areas such as events and the farmer's market.
8. ADJOURN Mayor Johnston declared the meeting adjourned at 8: 13 p.m.
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The minutes for Tuesday, September 19, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the third day of October 2017.
Submitted by:
2017-090 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF OCTOBER 3, 2017 Page 1 of4
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:00 p.m. on Tuesday, October 3, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Kevin Heaton - present Ward 1 Alderman Tina Welch - absent with prior notice Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - absent with prior notice Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Matthew Chapman, Finance/Human Resources Director Stephen Lachky, Community Development Director Anna Mitchell, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT
3. CONSENT AGENDA A. Approve the minutes for the September 19, 2017 regular meeting B. Approve the minutes for the September 19, 2017, work session C. Receive and file the August sewer report D. Approve a small construction agreement with MCON for the repair of the stream bank and levee along the creek adjacent to the sewer plant E. Approve professional services agreements with BBN Architects, Inc.; Alfred Benesch & Company; CDM Smith; Garver; George Butler Associates, Inc.; Gould Evans; Kaw Valley Engineering; R.L. Buford, LLC; Shafer, Kline & Warren; Shockey Consulting Services, LLC; Terracon; The Clark Enersen Partners; and Vireo for various on-call engineering and architectural services F. Approve a purchase order with Dale Brothers, Inc. for the salt and sand materials for the 2017-2018 winter season G. Reject the bid for the English Landing Park Phase 2 Restroom Improvements Project and authorize staff to obtain three bids from each of the trades required H. Approve accounts payable from September 19 to September 29, 2017 I. Approve Resolution No. 17-021 approving an amendment to the Parkville Commons Declaration of Easements, Restrictions and Covenants to permit a new bar/lounge business to operate in the Parkville Commons IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL A YES; MOTION PASSED 6-0.
4. ACTION AGENDA 2017-091 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF OCTOBER 3. 2017 Page 2 of4
A. Approve the second reading of an ordinance to amend Parkville Municipal Code Section 215.205 regulating the sale and distribution of tobacco, alternative nicotine and vapor products to minors under the age of21 Mayor Johnston stated that the first reading of the ordinance was presented on September 19 and public comments were accepted. City Administrator Joe Parente did not have any additional information to present. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2944, AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE SECTION 215.205 REGULATING THE SALE AND DISTRIBUTION OF TOBACCO, ALTERNATIVE NICOTINE AND VAPOR PRODUCTS TO MINORS UNDER THE AGE OF 21, ON SECOND READING TO BECOME ORDINANCE NO. 2914. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, RITTMAN AND SPORTSMAN. MOTION PASSED 6-0.
B. Approve the second reading of an ordinance to amend Parkville Municipal Code Section 405.010 to include language regarding legacy zoning districts Mayor Johnston stated that the first reading of the ordinance was presented on September 19 and public comments were accepted. Community Development Director Stephen Lachky did not have any additional information to present. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2946, AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE SECTION 405.010 TO INCLUDE LANGUAGE REGARDING LEGACY ZONING DISTRICTS, ON SECOND READING TO BECOME ORDINANCE NO. 2915. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, RITTMAN AND SPORTSMAN. MOTION PASSED 6-0.
C. Approve the second reading of an ordinance to vacate a portion of Walnut Street between Lots 1 and 2 of Block 46 and Lots 5 and 6 of Block 47 of the Parks Addition - Case No. VCl 7- 02; Patty Gilmour, applicant Mayor Johnston stated that the first reading of the ordinance was presented on September 5 and public comments were accepted. Community Development Director Stephen Lachky did not have additional information to present. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2943, AN ORDINANCE VACATING A PORTION OF WALNUT STREET BETWEEN LOTS 1 AND 2 OF BLOCK 46 AND LOTS 5 AND 6 OF BLOCK 47 OF THE PARKS ADDITION TOPARKVILLE SUBDIVISION, PARKVILLE, PLATTE COUNTY, MISSOURI, ON SECOND READING TO BECOME ORDINANCE NO. 2916. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, RITTMAN AND SPORTSMAN. MOTION PASSED 6-0.
D. Approve the first reading of an ordinance to rezone two parcels of land containing approximately 7.33 acres located on Naylor Road from County "R-80" Rural Single Family District to "R-1" Single-Family Residential - Case No. PZ17-07B; Heritage Landscape I Danny Tinsley, applicants Community Development Director Stephen Lachky presented the rezoning and conditional use permit items together because they were related to each other; presentation attached as Exhibit A. Lachky said the rezoning was requested by applicants for a Heritage Landscape, a business located
2017-092 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF OCTOBER 3. 2017 Page 3 of4
on Highway 9 wanting to relocate to 7900 Naylor Road for more space and better access and visibility. The existing single-family home would be used for the business, along with outdoor storage and an equipment repair shop. A text amendment was approved by Ordinance No. 2906 in August 20 I 7 to allow for a landscaping business in a residential district. Lachky said that in July the Board of Aldermen asked staff to reach out to David Barth, a nearby property owner, to verify he did not have any issues with the project. The Planning and Zoning Commission held a public hearing and public comments were received by a nearby property owner opposed to the project because of traffic and safety concerns. The Commission recommended denial of the rezoning and conditional use permit due to concerns with the road. Lachky provided a history of the road, noting that it was repaved in 2008 and had a City street rating of3 out of IO. He said that staff recommended approval based on the merits of the application. Lachky said that two protest petitions were received for the rezoning but they were beyond the I 85 foot boundary in order for a protest petition to be valid, which would only require a simple majority vote of the Board of Aldermen. He noted that the Board could either approve, deny or send the application back to the Planning and Zoning Commission. Discussion focused on traffic, the quality of the road and the cost to improve the road for the width needed. Lachky said there was not a basis to deny the application based on the rezoning process. Jada Rawlings, 8215 and 8095 Naylor Road, was opposed to the application because of concerns with traffic and safety. She said that she spoke with First Student who said an alternate bus route would be needed. Michael and Randy Perdue, Heritage Landscape, said they were looking for a suitable property to relocate their business to in Parkville. Danny Tinsley, property owner, said the property was an ideal spot for a landscaping business and development would happen in the area. Further discussion focused on the school bus routes being changed, which staff was unaware of before the meeting. Ms. Rawlings returned for further comment, noting that the school bus route information was included in her letter submitted September 28 which were part of the packet. She added that she had spoken with a bus driver who provided the comment about the alternate route. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN APPROVE BILL NO. 2947, AN ORDINANCE REZONING TWO PARCELS OF LAND CONTAINING 7.33 ACRES, MORE OR LESS, GENERALLY LOCATED AT THE SOUTHERN TERMINATION OF NAYLOR ROAD, FROM COUNTY "R-80" RURAL SINGLE FAMILY DISTRICT TO "R-1" SINGLE FAMILY RESIDENTIAL, AS RECOMMENDED BY STAFF, ON FIRST READING AND POSTPONE THE SECOND READING TO OCTOBER 17, 2017. AYES BY ROLL CALL VOTE: HEATON, SPORTSMAN, RITTMAN AND PLUMB. WYLIE AND WHITLEY OPPOSED. MOTION PASSED 4-2.
E. Approve the first reading of an ordinance to approve a conditional use permit to operate a landscape center at 7900 Naylor Road, zoned "R-1" Single-Family Residential District (contingent upon rezoning) - Case No. PZl 7-07C; Heritage Landscape I Danny Tinsley, applicants Alderman Plumb requested additional information from First Student about Ms. Rawlings' comment regarding an alternate school bus route. The consensus of the Board was for staff to reach out to First Student to verify that an alternate route would be required due to additional business traffic.
2017-093 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF OCTOBER 3. 2017 Page 4 of 4
IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO POSTPONE CONSIDERATION OF THE CONDITIONAL USE PERMIT, PENDING ADDITIONAL INFORMATION REQUESTED FROM STAFF, TO THE OCTOBER 17TH BOARD MEETING. ALL AYES; MOTION PASSED 6-0.
F. Approve Change Order No. 3 with Blue Nile Contractors for storm pipe repairs on 59th Terrace Public Works Director Alysen Abel said that the area at 59th Terrace was impacted by the significant rainfall and a void was created in the metal pipe between two properties and a sinkhole formed. She said that Havens Construction had completed a point repair and replaced the pipe the week before and the next phase was to ensure the long-term condition of the pipe. Staff reached out to three contractors for cured-in-place pipe and Blue Nile Contractors was the only respondent. Abel added that because the quote exceeded the emergency approval granted by the Board of Aldermen to City Administrator Joe Parente, Board approval was required. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE CHANGE ORDER NO. 3 WITH BLUE NILE CONTRACTORS FOR THE STORM PIPE REPAIR ON 59TH TERRACE IN THE AMOUNT OF $22,545.04. ALL AYES; MOTION PASSED 6-0.
6. STAFF UPDATES ON ACTIVITIES
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Mayor Johnston thanked the Parks Division staff for their work on the erosion projects in the parks. She said she attended the Parkville Economic Development Council Economic Summit at which Tim Cowden with the Kansas City Area Development Council spoke about development, the Northland Lifestyle Magazine Readers' Choice Awards at which several Parkville businesses won and the Cathy Kline Art Gallery Paint Parkville reception on October 1. Alderman Plumb said that the Veteran's memorial committee met and the design subcommittee was working on a design proposal. He added that citizens could vote on a design during Christmas on the River. Alderman Wylie said he attended the Mid-America Regional Council Solid Waste Management Committee meeting at which Parkville was awarded a micro-grant for recycling bins in English Landing Park. A subsequent meeting would be held to discuss single source recycling throughout the Kansas City metropolitan area. Public Works Director Alysen Abel said that the grant was for seven containers and the City would take care of the ongoing maintenance. Alderman Sportsman said that the volunteers from the Parkville Nature Sanctuary met the previous week to work on the final plans for Ghost Stories on October 28.
8. ADJOURN Mayor Johnston declared the meeting adjourned at 8:14 p.m.
The minutes for Tuesday, October 3, 2017, having been read and considered ffi' Jhe Board of Aldermen, and having been found to be correct as written, were approved on this t(\~:s'e)>JeT'l"'~' d~ .~f October 2017. <:-'" "(-~...... C...:-·~. Submitted by: ::·~(/.,", .. ·" ".,., .-o ··•. · ! O/ PLATTE \~·:_ ·, ...J: couru·rv : ;;.;; = y ·..;(•: ~u\ MISSOURI /~·"- § 2017-094 ·lf!-. .'/'...' . • 'A ' .~ ·.. ~...... ·· -,/,~~~,,
·!,' 'I' ' • ' I \ \ ''"' WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF OCTOBER 17. 2017 Page I of2
Mayor Nanette K. Johnston opened the work session at 5:37 p.m. on October 17, 2017, at City Hall located at 8880 Clark Avenue, Parkville. In attendance were aldermen Greg Plumb, Douglas Wylie, Brian Whitley, Kevin Heaton, Tina Welch, Dave Rittman, Robert Lock and Marc Sportsman. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Melissa McChesney, City Clerk Matthew Chapman, Finance/Human Resources Director Anna Mitchell, Assistant to the City Administrator Chris Williams, City Attorney
1. GENERAL AGENDA A. 2018 City of Parkville Operating and Capital Budget City Administrator Joe Parente provided an overview of the proposed 2018 budget; presentation attached as Exhibit A. He outlined the revenue sources, including sales tax that had remained flat in 2017 and court revenues that had decreased in prior years. Discussion focused on the reasons for the decrease in court revenue in prior years, which could have been attributed to staff vacancies or structure changes required by Senate Bill No. 5, and the reason for projecting an increase in 2018. The consensus was for staff to complete a thorough analysis of the court system to help understand why revenues continued to decrease. Parente provided an overview of projected expenses in 2018 which were two percent above the projected expenses in 2017 and included the net of the transfer to the Emergency Reserve Fund and capital outlay. He noted that the projected expenses were calculated similar to what was done in prior years to budget for full employment. Parente outlined proposed changes to the General Fund budget that included a two percent merit increase and implementation of 50 percent of the salary survey recommendations. Staff proposed implementing the first recommendation to bring positions below the minimum to the recommended minimum of the proposed ranges at the 60th percentile of the market which was estimated around $45,000. Discussion focused on the proposed merit increase, cost of living adjustments and the employer index. Parente noted that implementing part of the salary survey would lower the estimated surplus for the 2018 budget. Parente said that the Board discussed additional revenue sources at the strategic planning session in Augustc~They included a use tax on internet sales which would require voter approval and was estimated to bring in around $200,000 annually, or the addition of a park sales tax that could collect approximately $500,000 annually. The consensus was for staff to begin looking at a possible parks tax in 2019 so the City would be prepared for when the Platte County transportation sales tax ended in 2020. Further discussion focused on the decrease in court revenues. Police Chief Kevin Chrisman said that an analysis had not been completed to determine the reasons behind the decrease but it could have been attributed to the inability for the Police Department to conduct self-initiated activities, such as traffic enforcement, because of theft in the newer areas of the city and increased paperwork due to Senate Bill No. 5. Parente also provided a brief overview of smaller funds that included the guest room tax that paid for economic development activities and the Emergency Reserve Fund that helped pay for the gap on what was not collected through the Brush Creek Drainage and Brink Meyer Road neighborhood
2017-095 WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF OCTOBER 17. 2017 Page 2 of2
improvement districts. Discussion focused on budgeting the debt payments in the General Fund or continuing to pay from the Emergency Reserve Fund. The Board provided direction to staff that included implementing 50 percent of the salary survey recommendations, having a true balanced budget and completing a mid-year review of personnel savings and make adjustments accordingly.
The work session ended at 6:55 p.m.
The work session minutes for October 17, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the seventh day of November2017.
Submitted by:
2017-096 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF OCTOBER 17, 2017 Page 1 of7
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:14 p.m. on Tuesday, October 17, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Kevin Heaton - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Matthew Chapman, Finance/Human Resources Director Stephen Lachky, Community Development Director Anna Mitchell, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America. Mayor Johnston welcomed Boy Scouts from Troop 333 and thanked them for joining in saying the Pledge of Allegiance.
2. CITIZEN INPUT A. Virginia Ground regarding additional police patrols Virginia Ground, 707 Main Street, requested additional police patrols near her home because of incidents that occurred in the early morning hours for over a year. She said she spoke with Police Chief Kevin Chrisman and Captain Jon Jordan about the issue. Chrisman said he stationed officers during the times Ms. Ground stated that disturbances had occurred but had not seen any activity. He said he would continue to monitor the area. Elizabeth Bowman, 6219 N. Allenton Avenue, Kansas City, Missouri, said that because of the situation she checked on Ms. Ground daily.
3. CONSENT AGENDA A. Approve the minutes for the October 3, 2017 regular meeting B. Receive and file the September Municipal Conrt report C. Receive and file the financial report for the month ending September 30, 2017 D. Receive and file the crime statistics for January through August 2017 E. Approve a retail liquor by the drink picnic license for the Main Street Parkville Association for Gallery of Trees on November 30, 2017 F. Approve Work Authorization No. 91 with North Hills Engineering for the design and project management of the Downtown Manhole Repairs Phase 2 project G. Approve Resolution No. 17-022 to approve a revision to the Parkville Commons Declaration of Easements, Restrictions and Covenants to allow for the removal of the Platte County Community Center South from the Parkville Commons
2017-097 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF OCTOBER 17, 2017 Page 2 of7
H. Approve accounts payable from September 30 to October 13, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL AYES; MOTION PASSED 8-0.
4. ACTION AGENDA A. Adopt an ordinance to approve a cooperative agreement with the Missouri Department of Conservation for a 2017 Tree Resource Inveutorv Maintenance grant to plant trees in Platte Landing Park and remove hazardous trees in English Landing Park Public Works Director Alysen Abel provided an overview of the Tree Resource Inventory Maintenance (TRIM) program and said the City received an additional 15 percent in bonus funds because of its Tree City USA designation. Staff was notified in August 2017 that the City received a grant in the amount of $6, 101 for new trees in Platte Landing Park and to remove hazardous trees in English Landing Park. A cooperative agreement was required in order to complete the process. Abel noted that staff requested both readings at the meeting in order to be able to complete the project in 2017. Mayor Johnston thanked staff for continuing to pursue grants to help fund City projects. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2949, AN ORDINANCE APPROVING A COOPERATIVE AGREEMENT WITH THE MISSOURI DEPARTMENT OF CONSERVATION FOR THE 2017 TREE RESOURCE INVENTORY MAINTENANCE GRANT TO PLANT TREES IN PLATTE LANDING PARK AND REMOVE HAZARDOUS TREES IN ENGLISH LANDING PARK, ON FIRST READING. ALL A YES; MOTION PASSED 8-0.
IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2949 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2917. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0.
B. Annrove the second reading of an ordinance to rezone two parcels of land containing approximately 7.33 acres located on Naylor Road from County "R-80" Rural Single Family District to "R-1" Single-Family Residential - Case No. PZ17-078; Heritage Landscapeillanny Tinsley, applicants Mayor Johnston stated that the first reading of the ordinance was presented on September 5 and public comments were accepted. Community Development Director Stephen Lachky stated that the rezoning application was related to item 4C. At the meeting on October 3, the Board of Aldermen shared its concerns about increased traffic impacting the school bus route. Lachky said that he spoke with the route manager at First Student who confirmed via phone that the route would not be changed and that buses picked up students near other businesses in Parkville. He added that staff requested a formal letter from First Student for the record. Lachky stated that the Planning and Zoning Commission recommended denial of the rezoning due to the condition of Naylor Road, which was based on the information presented at the September meeting. New information about the road was presented to the Board of Aldermen on October 3.
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Lachky added that there were no accidents reported by the Police Department and low traffic volnmes did not warrant a traffic study of the area. James Rawlings, 8125 and 8095 Naylor Road, was opposed to the rezoning and shared his concerns about the increased traffic. He believed the property should be zoned commercial instead of residential. Michael Purdue, Heritage Landscape, stated that the company had one accident in five years and the only nighttime operation would be during a snow event. Discussion focused on rezoning to commercial instead of residential, similar cases in other cities, hours of operation included in the conditional use permit and the term of the conditional use permit. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2947, AN ORDINANCE REZONING TWO PARCELS OF LAND CONTAINING 7.33 ACRES, MORE OR LESS, GENERALLY LOCATED AT THE SOUTHERN TERMINATION OF NAYLOR ROAD, FROM COUNTY "R-80" RURAL SINGLE FAMILY DISTRICT TO "R-1" SINGLE FAMILY RESIDENTIAL, AS RECOMMENDED BY STAFF, ON SECOND READING TO BECOME ORDINANCE NO. 2918. AYES BY ROLL CALL VOTE: PLUMB, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. WHITLEY AND WYLIE OPPOSED. MOTION PASSED 6-2.
C. Adopt an ordinance to approve a conditional use permit to operate a landscape center at 7900 Naylor Road, zoned "R-1" Single-Family Residential District (contingent upon rezoning) - Case No. PZ17-07C; Heritage Landscapeillanny Tinsley, applicants (postponed from the October 3, 2017, meeting) Community Development Director Stephen Lachky stated there were no additional comments other than information presented in item 4B. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2948, AN ORDINANCE APPROVING A CONDITIONAL USE PERMIT TO OPERATE A LANDSCAPE CENTER AT 7900 NAYLOR ROAD IN PARKVILLE, MO IN AN "R-1" SINGLE-FAMILY RESIDENTIAL DISTRICT, AS -2RECOMMENDED BY STAFF, ON FIRST READING. ALL AYES; MOTION PASSED 6-2. WYLIE & WHITLEY
IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2948 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2919. AYES BY ROLL CALL VOTE: PLUMB, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. WHITLEY AND WYLIE OPPOSED. MOTION PASSED 6-2.
D. Approve the first reading of an ordinance to approve the final plat for Cider Mill Ridge 7th Plat- Case No. PZl 7-06B; FiveStar Lifestyles, LLC, applicant Community Development Director Stephen Lachky stated that staff received an application from FiveStar Lifestyles for the final plat of Cider Mill Ridge 7th Plat; presentation attached as Exhibit A. He provided an overview of the National Community Unit Plan, the guiding document for the National developmentthat was approved in November 1998. The area had been rezoned and several plats and replats had occurred since 2005. Lachky said that Cider Mill Ridge 7th Plat would extend Barn Hill Road to South National Drive and would include 58 single-family lots and nine open space tracts. He added that the plat approved in 2011 included the extension of South National Drive. The Planning and Zoning Commission discussed the item at its September 12 meeting and public
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comments were accepted, Residents said they were unaware of the future extension of South National Drive and the additional phase of development. The Commission recommended postponing the item until the October meeting and asked the developer to create an alternate design for the road extension, Design options were presented at the October 10 meeting and included keeping the existing bulb and adding a new cul-de-sac without a connection between the two; directing access through or installing crash gate emergency access in between the two cul-de-sacs; and keeping the extension of the road but adding a traffic circle with islands and a pedestrian crosswalk, Lachky said that staff and the Commission recommended the third option of connecting the roads and adding islands and a crosswalk, Discussion focused on the alternate design options, emergency vehicle and snow plow access, increased traffic on South National Drive without the connection through Cider Mill Ridge 7th Plat, how the homes on the properties around the existing street were built, the impact on emergency response times, other access points into the new development and options for the open space between the two cul-de-sacs in the third option. Ed Havermann, 5856 S. National Drive, said his house was the first built in the area in 2012 and he was not told when he moved in that the road would be connected to future development. He believed there was no reason for the road to be extended and said the residents would maintain the transition between the two cul-de-sacs or help pay for delineators. Further discussion focused on other options for the transition, including bollards, temporary delineators or a grassy area. The consensus of the Board of Aldermen was to add conditions for approval that included the recommendation of a modified version of option number two and maintenance of the emergency pathway area by the homeowners' association. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RlTTMAN TO APPROVE BILL NO. 2950, AN ORDINANCE APPROVING THE FINAL PLAT FOR CIDER MILL RIDGE 7TH PLAT, SUBJECT TO INCLUSION OF ALTERNATE DESIGN 2B AND ONGOING MAINTENANCE OF THE EMERGENCY PATHWAY BETWEEN THE CUL-DE-SACS TO BE FULLY FUNDED AND MAINTAINED BY THE NATIONAL HOMEOWNERS' ASSOCIATION, ON FIRST READING AND POSTPONE THE SECOND READING TO NOVEMBER 7, 2017. ALL A YES; MOTION PASSED 8-0.
E. Approve the first reading of an ordinance to amend Parkville Mnnicipal Code Section 405.020, Table 405-2 to allow Recreation - Indoor, Limited uses in the "OTD" Old Town District as a conditional use subject to the discretionary review process in Mnnicipal Code Section 403.050 Community Development Director Stephen Lachky provided an overview of the proposed text amendment that would allow indoor recreation uses in certain areas of the Old Town District; presentation attached as Exhibit B. Lachky said that the City was approached by WERQ Fitness who was interested in purchasing the property at 113 Main Street in downtown Parkville. Staff reached out to the Main Street Parkville Association (MSPA) for feedback on the amendment; they were supportive of the application but were concerned about permitting the uses for any business in the Old Town District. Lachky noted that in 2015 the City adopted an ordinance that restricted first level businesses on Main Street from the railroad tracks to Second Street to retail use only and MSPA desired to retain the ordinance on Main Street. The Planning and Zoning Commission held a public hearing on October 10. They were concerned about allowing the amendment for the entire Old Town District and supportive of the conditional
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use permit required to allow a fitness business to be located within the district. The Commission also wanted to ensure that the retail ordinance remained in effect on first floor businesses on Main Street. Lachky added that the use could be allowed on the second floor of the buildings on Main Street with consideration of the Planning and Zoning Commission through a public hearing. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2951, AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE TITLE IV, SECTION 405.020 DISTRICTS & USES, TABLE 405-2: USE TABLE, TO ALLOW RECREATION - INDOOR, LIMITED USES IN THE "OTD" OLD TOWN DISTRICT AS A CONDITIONAL USE (C) SUBJECT TO THE DISCRETIONARY REVIEW PROCESS IN SECTION 403.050, SUBJECT TO CHANGES BY AND AS RECOMMENDED BY THE PLANNING AND ZONING COMMISSION, ON FIRST READING AND POSTPONE THE SECOND READING TO NOVEMBER 7, 2017. ALL A YES; MOTION PASSED 8-0.
F. Approve the first reading of an ordinance to approve a conditional use permit to construct a Trvlon T200 self-supporting SCADA communications tower at Utility Water Well No. 7 located at 300 South Main Street in Platte Landing Park - Case No. PZ17-20; Missouri American Water Company, applicant Alderman Sportsman requested that the item be postponed, following a presentation by staff, until the November 7 meeting so the Community Land and Recreation Board (CLARB) could have an opportunity to review and make a recommendation to the Board at its November meeting. Community Development Director Stephen Lachky provided an overview of the application; presentation attached as Exhibit C. Lachky said that the Missouri American Water supervisory control and data collection (SCADA) communication tower was located on the building at 101 East First Street, which was scheduled for demolition once the new water treatment plant opened in December, and monitored the system in real-time. The tower could not be relocated to the new site because of underground issues, but needed to be installed and operational for the new plant. The proposed location for the SCADA tower was near an existing well in Platte Landing Park. CLARB received notification from the Planning and Zoning Commission and CLARB Chairman Adam Zink provided comments; attached as Exhibit D. Staff recommended approval of the conditional use permit subject to screening and collocation opportunities to be provided by Missouri American Water. Discussion focused on the proposed location, setback and safety requirements at locations close to Highway 9, wind speeds that the tower could withstand and using the existing wells as a visual buffer. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO POSTPONE CONSIDERATION OF BILL NO. 2952 TO THE NOVEMBER 7, 2017, MEETING. ALL AYES; MOTION PASSED 8-0.
G. Approve the first reading of an ordinance to approve a conditional use permit to allow offsite storage, staging and assemblage of heavy equipment and materials for public utility and infrastructure construction, fronting on or with reasonable access to a state or county highway generally located at the northwest corner of 1-435 and MO-Hwy 152, northeast of the intersection of MO-Hwy N and NW Jones-Meyer Road - Case No. PZ17-19; JDJ Commercial Properties, LLC. applicant Community Development Director Stephen Lachky stated that the conditional use permit was for a parcel near Interstate 435 and Highway 152; presentation attached as Exhibit E. Lachky said that there was an outstanding code violation on the property that would need to be abated before the
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conditional use permit would be issued. The Planning and Zoning Commission reviewed the request on October 10 and had concerns with administrative renewal of the permit in perpetuity. They recommended that the Commission review the permit ever four years and that the property be zoned for commercial development in the future. Discussion focused on who was responsible for renewing the conditional use permit. It was recommended that staff create a tracking system to monitor permits to keep track of permit expiration dates. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2953, AN ORDINANCE APPROVING A CONDITIONAL USE PERMIT TO ALLOW OFFSITE STORAGE, STAGING AND ASSEMBLAGE OF HEAVY EQUIPMENT AND MATERIALS FOR PUBLIC UTILITY AND INFRASTRUCTURE CONSTRUCTION, FRONTING ON OR WITH REASONABLE ACCESS TO A STATE OR COUNTY HIGHWAY ON PARCEL NO. 20- 3.0-07-000-000-003.001 (34.66 ACRES, MORE OR LESS) GENERALLY LOCATED AT THE NORTHWEST CORNER OF 1-435 AND MISSOURI IDGHWAY 152 IN PARKVILLE, MISSOURI, SUBJECT TO CONDITIONS, ON FIRST READING AND POSTPONE THE SECOND READING TO NOVEMBER 7, 2017. ALL AYES; MOTION PASSED 8-0.
6. STAFF UPDATES ON ACTIVITIES A. Public Works 1. English Landing Park Low Water Crossing Public Works Director Alysen Abel provided an update on the low water crossing in English Landing Park, noting that she received notice from the Missouri State Emergency Management Agency that the City received approximately $491,000 in Federal Emergency Management Agency grant funding for the project. The City would be responsible for 25 percent of the funding. Platte County awarded a Stormwater Outreach Grant to the City in the amount of $11,000 to help pay for the City's portion of the funding. Abel also provided an update on the Missouri Cost Share Program, noting that three applications were submitted for the second round of funding, including design and construction of Route 9 improvements from Clark Avenue to Lakeview Drive. She received notice from the Missouri Department of Transportation that the City's application would be promoted to the State to be considered amongst other projects throughout Missouri. Abel also noted that a tour of the Public Works Department was scheduled for October 19 for new aldermen and staff.
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Mayor Johnston said that she received a letter from the Broussards commending Police Chief Kevin Chrisman, Sergeant Stone and Officer Fetters for their help with an incident involving tenant harassment.
8. EXECUTIVE SESSION A. Attorney-client matters pursuant to RSMo 610.021(1) and real estate matters pursuant to RSMo 610.021(2) IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO ENTER INTO EXECUTIVE SESSION TO DISCUSS ATTORNEY-CLIENT
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MATTERS PURSUANT TO RSMO 610.021(1) AND REAL ESTATE MATTERS PURSUANT TO RSMO 610.021(2). ALL A YES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0. The Board entered the executive session at 10:05 p.m. At 10:26 p.m., the Board reconvened in open session. Clerks Note: The minutes.from the executive session are on file with the City Clerk. Mayor Johnston announced no action was taken as a result of the executive session.
9. ADJOURN Mayor Johnston declared the meeting adjourned at 10:26 p.m.
The minutes for Tuesday, October 17, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the seventh day of November 2017.
Submitted by:
2017-103 WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF OCTOBER 30. 2017 Page 1 of2
Mayor Nanette K. Johnston opened the work session at 5:30 p.m. on October 30, 2017, at City Hall located at 8880 Clark Avenue, Parkville. In attendance were aldermen Greg Plumb, Douglas Wylie, Brian Whitley, Kevin Heaton, Tina Welch, Dave Rittman and Robert Lock. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Melissa McChesney, City Clerk Matthew Chapman, Finance/Human Resources Director Anna Mitchell, Assistant to the City Administrator Chris Williams, City Attorney
1. GENERAL AGENDA A. 2018 City of Parkville Operating and Capital Budget City Administrator Joe Parente provided an overview of the topics to be discussed at the work session; presentation attached as Exhibit A. He stated that the City had six active debt service funds that included the Brush Creek Drainage and Brink Meyer Road neighborhood improvement districts that would expire in 2034, the River Park Neighborhood Improvement District that would expire in 2020, the sewer service for the wastewater treatment plant through the State Revolving Fund that would retire in 2025, and the Certificates of Participation that were voter-approved in 2006 to pay for the new city hall and other community projects that would be retired in 2017. He said that the newest debt service fund was set up in 2017 for improvements to Route 9 and enhanced street maintenance. Parente noted that state statute limited the City's debt not to exceed 20 percent of assessed valuation. The City was at 36 percent of the total limit and had plenty of capacity for future debt but revenue would be required to support the debt. Parente provided an overview of the Capital Improvement Program (CIP), including a review of the 2017 projects that had been completed or were in process. He outlined projects from the General Fund that included improvements to city hall, safety improvements for the Police Department and court room, deferral of the Parkville Athletic Complex pond maintenance and two projects in English Landing Park that included the low water crossing and the park storage building, both of which were multi-year projects. Discussion focused on the trail extension in English Landing Park to Riverside, the trail around the small dog park that was deferred and Friends Field. Parente provided an overview of the 2018-2023 CIP. Discussion focused on leasing a copier compared to purchasing a new one, Friends Field bids that were over budget and the low water crossing multi-year budget issue. As a follow-up from the first work session, Parente noted the 2018 budget was revised to include the recommendation to implement 50 percent of the compensation study recommendations. The compensation study recommended annual wage increases and adjustments to the classification ranges armually, but did not recommend how to index annual adjustments because it was at the discretion of staff. The budget was also amended to add court software costs. He noted that the expenses would be updated and provided at the work session on November 7. In addition, staff was analyzing court revenue data which would be presented at a future budget work session. Further discussion focused on revenue enhancements that included a use tax on internet sales and
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a parks sales tax; the CIP project included in 2018 for Friends Field in the amount of$100,000 and the consensus was to use the funds for other projects and wait until the wetlands project was underway; the development at 6th Street and Route 9 including the Springsted study and the City's cost for the parking lot; development in the Brush Creek Drainage and Brink Meyer Road neighborhood improvement districts; and street maintenance ratings and the cost needed to improve the roads to an average rating.
The work session ended at 6:49 p.m.
The work session minutes for October 30, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the seventh day of November 2017.
Submitted by:
2017-105 WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF NOVEMBER 7. 2017 Page 1of1
Mayor Nanette K. Johnston opened the work session at 6:01 p.m. on November 7, 2017, at City Hall located at 8880 Clark Avenue, Parkville. In attendance were aldermen Greg Plumb, Douglas Wylie, Brian Whitley, Kevin Heaton, Tina Welch, Dave Rittman, Robert Lock and Marc Sportsman. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Melissa McChesney, City Clerk Matthew Chapman, Finance/Human Resources Director Anna Mitchell, Assistant to the City Administrator Chris Williams, City Attorney
1. GENERAL AGENDA A. 2018 City of Parkville Operating and Capital Budget City Administrator Joe Parente provided an overview of the Transportation Fund revenues and expenses; presentation attached as Exhibit A. Discussion focused on the fund balance rollover projected that would be used to start paying the debt service for the street maintenance financing in2017. Parente provided an overview of the Capital Improvement Program and noted that staff proposed a scaled back street maintenance budget in 2018 due to the debt service payments for the street maintenance financing. Discussion focused on the effect of a reduced street maintenance budget on the City's street ratings and including the trade-in value for the dump truck for the Public Works Department. Public Works Director Alysen Abel stated that there was approximately $50,000 remaining in the 2017 budget that would be carried over to the 2018 budget, a majority of the streets were rated at around 3.5 and the street ratings would be re-evaluated annually. She noted that a few streets were rated between a five and ten and the 2017 ratings included the new streets in the new developments. Abel discussed funding that included continuing to budget annually so the roads ratings did not continue to decline and paying the debt service payments for five years while continuing to budget for additional road maintenance. Discussion focused on the future of River Road with the extension of the Thousand Oaks development into Parkville; the dollar amount to get the remaining roads to a rating of three or better; ensuring there was enough budgeted for stormwater improvements; and how the City street ratings compared to other municipalities. The consensus of the Board was for staff to determine the street rating goal and the budget needed to reach the goal.
The work session ended at 6:58 p.m.
The work session minutes for November 7, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were ap~{\\l$ ...... ,, , '"t' \' ' . \ \ \ I·'!!'' 1.' \• MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF NOVEMBER 7. 2017 Page 1 of7
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:03 p.m. on Tuesday, November 7, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Kevin Heaton - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Matthew Chapman, Finance/Human Resources Director Stephen Lachky, Community Development Director Anna Mitchell, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT A. Recognize Boy Scouts for completing Eagle Scout service projects at the Parkville Nature Sanctuary Nature Sanctuary Director Joe Ryan introduced two local boy scouts who completed Eagle Scout service projects at the Parkville Nature Sanctuary. The scouts were Peyton Cridlebaugh and Quentin Worley. Mayor Johnston thanked the scouts for their hard work.
B. Proclaim November 9, 2017. as Kansas City Camouflage Day Mayor Johnston presented the proclamation to Kansas City, Missouri, Police Officer Nathan Magers.
3. CONSENT AGENDA A. Approve the minutes for the October 17, 2017, regular meeting B. Approve the minutes for the October 17, 2017, work session C. Approve the minutes for the October 30, 2017, work session D. Receive and file the September 2017 sewer report E. Reappoint Kim Verhoeven and Keith Cary to the Planning and Zoning Commission through May 2021 F. Approve a temporary resort liquor license with Sunday sales for White Horse Cafe to be located at 6325 Lewis Street (formerly Rusty Horse Tavern) G. Authorize staff to transfer funds from the Emergency Reserve Fund to the Brink Meyer Debt Service Fund and Brush Creek Debt Service Fnnd sufficient to cover the payment of bond principal, interest and fees due and paid on September 1, 201 7
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H. Approve a professional services agreement with the Institute for Building Technology and Safety for on-call building permit review and inspection services I. Receive and file the proposed 2018 budget for the 9 Highway Corridor Community Improvement District J. Approve accounts payable from October 14 to November 2, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL AYES; MOTION PASSED 8-0.
4. ACTION AGENDA A. Adopt an ordinance to approve a lease agreement with New Cingnlar Wireless PCS, LLC and AT&T Mobility Corporation, its manager, to continue to maintain a telecommunications tower on City-owned property at 6407 NW Graden Road City Administrator Joe Parente stated that the City entered into a 20-year lease agreement with an affiliate of American Tower. In early 2017 the City sent a notice of termination that was effective November 30, 2017. The previous lease agreement included a one-time $20,000 payment and a subsequent $20,000 payment for the prior three years. The proposed lease agreement was for 15 years with a $30,000 payment for the first year and an annual increase of 3.5 percent to become effective November 14, 2017. Parente noted that the revenue would be put into the General Fund. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2954, AN ORDINANCE APPROVING A LEASE AGREEMENT WITH NEW CINGULAR WIRELESS PCS, LLC, AND AT&T MOBILITY CORPORATION, ITS MANAGER, TO CONTINUE TO MAINTAIN A TELECOMMUNICATIONS TOWER ON CITY-OWNED PROPERTY AT 6407 NW GRADEN ROAD, ON FIRST READING. ALL AYES; MOTION PASSED 8-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2954 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2920 ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0.
B. Adopt an ordinance to amend Ordinance No. 2873 amending the 2017 Operating Budget and 2017-2022 Capital Improvement Program for the General Fund Finance/Human Resources Director Matthew Chapman stated that the budget amendment would increase the 2017 budget by $70,000 and the projected 2017 expenditures were lower than budgeted which would offset the increase in the budget. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2955, AN ORDINANCE AMENDING ORDINANCE NO. 2873 AMENDING THE 2017 GENERAL FUND OPERATING BUDGET AND THE 2017-2022 CAPITAL IMPROVEMENT PROGRAM, ON FIRST READING. ALL AYES; MOTION PASSED 8-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2955 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2921. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0.
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C. Approve a construction agreement with Wick Buildings for the construction of the Parks storage building Public Works Director Alysen Abel stated thatthe new storage building would house parks vehicles and equipment and the best location was determined to be next to the parks headquarters building in English Landing Park. Olsson Associates provided recommendations for the building, which would be placed in the floodplain, and the Board of Zoning Adjustment approved a floodplain variance in August. The Community Land and Recreation Board recommended that staff bid out the project. A bid opening was held in August and one bid was received. Staff rebid the project and one bid was also received from the same bidder. Abel noted that the project would span over two budget cycles and the total budget included landscaping and screening. She said that the parks storage building was a similar sized project to the building at the wastewater treatment plant and the costs were similar. Staff felt comfortable with the one bid received and recommended that the Board approve the construction contract. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE A CONSTRUCTION AGREEMENT WITH WICK BUILDINGS FOR THE CONSTRUCTION OF THE PARKS STORAGE BUILDING IN THE AMOUNT OF $80,090. ALL AYES; MOTION PASSED 8-0.
D. Adopt an ordinance to approve the final plat for Cider Mill Ridge 7•• Plat- Case No. PZl 7- 06B; FiveStar Lifestyles, LLC, applicant Alderman Heaton noted that he would abstain from the vote because of financial reasons. Mayor Johnston stated that the first reading of the ordinance was presented on October 17 and public comments were accepted. Community Development Director Stephen Lachky said that the Planning and Zoning Commission requested alternate design options for the connection to South National Drive. At the meeting on October I 0, the Commission recommended approval of option three to extend the road through the existing bulb on South National Drive to the new development. At the first reading of the ordinance at the October 17 meeting, the Board of Aldermen voted to approve an alternate design for option two that would divide the connecting roads by a raised emergency pathway to be maintained by the homeowners' association. The National homeowners' association expressed concerns with the revised option that included the condition for long-term maintenance and legal liability. Several residents shared their opposition to the Board's proposed design through e-mail. Staff maintained its original recommendation for option three to include two access points into the new development. Lachky added that an estimated 580 vehicle trips would be added with the new development and an additional access point would help with traffic flow. Two ordinance options were included in the agenda packet for the Board's consideration. Discussion focused on traffic flow, emergency vehicle access, maintenance of the emergency pathway, safety, the effects of the new development on traffic and the City maintaining the emergency pathway. Public Works Director Alysen Abel stated that the emergency pathway would require mowing, snow plowing and maintenance that the City was not staffed to handle. Further discussion focused on requiring realtors and developers to notify future property owners of future plans for development near the property. Lachky said that he had discussed the issue with the city attorney who said that some cities required property owners to sign an affidavit stating they were made aware of plans and some required signs. He added that staff could help to a certain extent on future plans to detail future development.
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The following provided public comments in favor of option three for two access points into Cider Mill Ridge 7th Plat: Nancy Fahey, 5900 S. National Drive; Michaela Bays, 5902 S. National Drive; and Nick McLean, 5895 S. National Drive. The Board further discussed traffic flow, traffic control measures and the effect of speed bumps on the City and residents. Additional public comments were received from: Nancy Fahey, 5900 S. National Drive; Mike Enstrom, 9489 Lime Stone Road; and Michaela Bays, 5902 S. National Drive. Clerk's Note: Prior to the Board of Aldermen meeting, correspondence was received from Bill and Connie Elam, 5899 S. National Drive; Lung Tan, 5898 S. National Drive; and Nancy Fahey, 5900 S. National Drive; attached as Exhibit A. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2950A, AN ORDINANCE APPROVING THE FINAL PLAT FOR CIDER MILL RIDGE 7TH PLAT, A SUBDIVISION IN PARKVILLE, PLATTE COUNTY, MISSOURI, SUBJECT TO STAFF'S RECOMMENDED CONDITIONS AS NOTED IN THE POLICY REPORT, ON FIRST READING. MOTION PASSED 7-0-1 (HEATON ABSTAINED). IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2950A ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2922. AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 7-0-1 (HEATON ABSTAINED).
E. Approve the second reading of an ordinance to amend Parkville Municipal Code Section 405.020, Table 405-2 to allow Recreation - Indoor, Limited uses in the "OTD" Old Town District as a conditional use subject to the discretionary review process in Municipal Code Section 403.050 Mayor Johnston stated that the first reading of the ordinance was presented on October 17 and public comments were accepted. Community Development Director Stephen Lachky said that the proposed ordinance was amended from the first reading to include two exhibits detailing the text amendments instead of being written into the ordinance. Mayor Johnston noted that the retail ordinance for first floor retail on Main Street from the railroad tracks to Second Street remained in effect. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2951, AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE TITLE IV, SECTION 405.020 DISTRICTS & USES, TABLE 405-2: USE TABLE, TO ALLOW RECREATION - INDOOR, LIMITED USES IN THE "OTD" OLD TOWN DISTRICT AS A CONDITIONAL USE (C) SUBJECT TO THE DISCRETIONARY REVIEW PROCESS IN SECTION 403.050, SUBJECT TO CHANGES BY AND AS RECOMMENDED BY THE PLANNING AND ZONING COMMISSION, ON SECOND READING TO BECOME ORDINANCE NO. 2923. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0.
F. Adopt an ordinance to approve a conditional use permit to construct a Trvlon T200 self supporting SCADA communications tower at Utility Water Well No. 7 located at 300 South
2017-110 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF NOVEMBER 7. 2017 Page 5 of7
Main Street in Platte Landing Park - Case No. PZ17-20; Missouri American Water Company, applicant (oostooned from the October 17, 2017, meeting) Mayor Johnston noted that the item was postponed from the October 17, 2017, meeting. Community Development Director Stephen Lachky stated that prior to the October 17th meeting the conditional use permit request was not reviewed by the Community Land and Recreation Board (CLARB) and the item was postponed to give them time for review prior to Board action. He said a special meeting was held on November 2nd and CLARB concluded that the proposed location for the tower was not the most ideal location in the park and the motion failed by a vote of 0-6. Discussion focused on the proposed location and why it was chosen and other possible locations for the tower. Scott Keith, Missouri American Water, stated that a temporary tower could be placed or they could use the tower at its downtown Parkville location. He said that they could not demolish the old plant and have the tower working before the new plant was operational. Keith noted that they looked at placing the tower on the property but because of water lines a foundation could not be poured. He said delaying the demolition of the downtown plant was feasible and the backup plan was to keep the downtown plant operational. He added that the proposed location would have the least impact on the water rate payers. Further discussion focused on benefits to the City and downtown for collocating opportunities at the proposed location. Keith noted that if the conditional use permit was denied the next option would be to continue operating the downtown plant and to research other locations. He added that Missouri American Water was willing to powder coat the tower to help conceal it in the park. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2952, AN ORDINANCE APPROVING A CONDITIONAL USE PERMIT FOR MISSOURI AMERICAN WATER COMPANY TO CONSTRUCT A TRYLON T200 SELF-SUPPORTING SCADA COMMUNICATIONS TOWER AT UTILITY WATER WELL NO. 7 IN PLATTE LANDING PARK AT 300 SOUTH MAIN STREET, SUBJECT TO CONDITIONS, ON FIRST READING. MOTION FAILED 1-7.
G. Approve the second reading of an ordinance to approve a conditional nse permit to allow offsite storage, staging and assemblage of heavy eguipment and materials for public utility and infrastructure construction, fronting on or with reasonable access to a state or county highway generally located at the northwest corner of 1-435 and Highway 152, northeast of the intersection of ffighway N and NW Jones-Meyer Road - Case No. PZ17-19; JDJ Commercial Properties, LLC, applicant Mayor Johnston stated that the first reading of the ordinance was presented on October 17 and public comments were accepted. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2953, AN ORDINANCE APPROVING A CONDITIONAL USE PERMIT TO ALLOW OFFSITE STORAGE, STAGING AND ASSEMBLAGE OF HEAVY EQUIPMENT AND MATERIALS FOR PUBLIC UTILITY AND INFRASTRUCTURE CONSTRUCTION, FRONTING ON OR WITH REASONABLE ACCESS TO A STATE OR COUNTY IDGHWAY ON PARCEL NO. 20- 3.0-07-000-000-003.001 (34.66 ACRES, MORE OR LESS) GENERALLY LOCATED AT THE NORTHWEST CORNER OF 1-435 AND MO-IDGHWAY 152, SUBJECT TO CONDITIONS, ON SECOND READING TO BECOME ORDINANCE NO. 2924. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0.
2017-111 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF NOVEMBER 7, 2017 Page 6 of7
6. STAFF UPDATES ON ACTIVITIES A. Administration 1. City Hall Closed - Veterans Day November 10, 2017 Finance/Human Resources Director Matthew Chapman stated that City offices would be closed on Friday, November 10 in observance of Veterans Day.
B. Police Department 1. Deer Count Police Chief Kevin Chrisman provided an update on the deer hunts at Park University, noting that three bucks were taken, which was the least amount in the prior three years.
C. Public Works 1. US-169 Buck O'Neil Bridge Mayor Johnston said that she attended several meetings to discuss funding of the US-169 Buck O'Neil Bridge. She noted that Public Works Director Alysen Abel drafted a letter for the Mid America Regional Council (MARC) for the Board's review and asked for confirmation from the Board that the City's position in the letter was acceptable. Public Works Director Alysen Abel stated that two options for the bridge included full closure or keeping it open during construction. The City's position was to keep the bridge open during construction because of the large number of commuters iu Parkville that used the bridge daily. Abel noted that Kansas City, Missouri, approached MARC and requested all of the next round of Missouri Surface Transportation Program grant funding. The City planned to apply for the grant funds for the improvements to Route 9. She added that the City was in full support of the project but did not support the request from Kansas City to use the grant funds. The consensus of the Board was for staff to distribute the letter as written.
Public Works Director Alysen Abel stated that the City received notice that it was going to receive additional money from the Missouri Department of Transportation through the Traffic Engineering Assistance Program grant for a traffic study of the South National and NW Crooked Road area. The study would not be completed until 2019 and with the new development of Cider Mill Ridge 7th Plat being constructed by then it would help the City capture new traffic counts.
7. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS A. Discussion on Public Inpnt at Board of Aldermen meetings Mayor Johnston stated that after the October 17 meeting she wanted to address public input with the Board because she was unsure that the Rules of Order adhered to the intent of what the Board wanted to do. She asked that the Board review the information she distributed at the meeting prior to the November 21 meeting; handouts attached as Exhibit B. Mayor Johnston said she and City Administrator Joe Parente met with school officials for tax increment financing application for the APEX Plaza project. She also noted that Ed Bradley's brother passed away the prior week, she attended the Missouri Municipal League West Gate meeting where the future of municipal courts was discussed and that under 1,000 tickets were sold for Ghost Stories on October 28.
8. ADJOURN
2017-112 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF NOVEMBER 7. 2017 Page 7 of7
Mayor Johnston declared the meeting adjourned at 9:01 p.m.
The minutes for Tuesday, November 7, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the twenty-first day of November 2017.
Submitted by:
2017-113 WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF NOVEMBER 15. 2017 Page 1 of2
Mayor Nanette K. Johnston opened the work session at 5:34 p.m. on November 15, 2017, at City Hall located at 8880 Clark Avenue, Parkville. In attendance were aldermen Greg Plumb, Douglas Wylie, Brian Whitley, Kevin Heaton, Dave Rittman, Robert Lock and Marc Sportsman. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Melissa McChesney, City Clerk Matthew Chapman, Finance/Human Resources Director Anna Mitchell, Assistant to the City Administrator
1. GENERAL AGENDA A. 2018 City of Parkville Operating and Capital Budget Public Works Director Alysen Abel provided follow-up information from the third budget work session held on November 17; presentation attached as Exhibit A. She provided an overview of the work funded by the $1 million loan for the 2017 street maintenance program. She noted that the street ratings would change annually, some roads would get worse than others and the ratings would be adjusted accordingly and that the Capital Improvement Program did not include River Road, Bell Road or Jones-Myer Road because they would be expensive projects that could potentially have financial support outside of the City's budget. Abel said that the street maintenance program included mill and overlay, sidewalks and curbs, crack sealing and pavement marking and the total proposed for 2018 was $330,000. She provided an overview of streets that would be improved in the following six years within an estimated mill and overlay budget of$250,000 each year. A question was asked about the ability of a vendor to submit a bid for multiple years and Abel responded that she was unsure if contractors would be willing to do so but she would contact those the City had used in the past to see if it was an option. She also shared her concern that if there was an issue with a contractor the first year the City would be required to use them under the multi-year contract. Discussion focused on what would happen to the streets during the years with the reduced budget, the work done in-house by City staff, the condition of South National Drive, the status of improving North National Drive and the fund balance carryover. The Board recommended that staff provide an updated chart showing what was spent on road maintenance in order to help provide a historical perspective of the spending that caused the street ratings to decline that caused the need for the loan in 2017. City Administrator Joe Parente discussed additional revenue options that would be needed to help fund the additional street maintenance and other budgetary needs. Abel summed up the transportation fund discussion by noting that a grant anticipation loan was approved in 201 7 for improvements to Route 9. She summarized the funding received to-date and said that staff was working on additional funding opportunities. Abel provided an overview of the Sewer Fund and explained projects that would be carried over to the 2018 budget due to unexpected sewer emergencies in 201 7. Alderman Lock noted for the record that the Sewer Fund was being subsidized by the General Fund but should have been self sustaining. The Board discussed strategies of slowly adding more funds to the transfer from the General Fund in order to get closer to the recommendation from the Springsted Sewer Allocation Study. Discussed focused on the proposed sewer rate increase and other increase options to help with the
2017-114 WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF NOVEMBER 15, 2017 Page 2 of2
Sewer Fund. City Administrator Joe Parente said that the sewer rate ordinance would be presented to the Board at the meeting on December 5 and staff would bring forward other rate increase options to show how the Sewer Fund would be affected. Further discussion focused on how to get a clearer picture of the General Fund transfer needed to cover actual costs for the Sewer Fund and the status of the bad debt collection. On a separate topic, Parente asked if the Board would consider increasing the budgeted amount for the Parkville Economic Development Council to $40,000 per year. The consensus was to include the additional $10,000 in the 2018 budget.
The work session ended at 7:19 p.m.
The work session minutes for November 15, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the twenty-first day of November2017.
Submitted by:
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2017-115 WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF NOVEMBER 21, 2017 Page I of!
Mayor Nanette K. Johnston opened the work session at 6:04 p.m. on November 21, 2017, at City Hall located at 8880 Clark Avenue, Parkville. In attendance were aldermen Greg Plumb, Douglas Wylie, Brian Whitley, Kevin Heaton, Tina Welch, Dave Rittman and Marc Sportsman. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Melissa McChesney, City Clerk Matthew Chapman, Finance/Human Resources Director Anna Mitchell, Assistant to the City Administrator
1. GENERAL AGENDA A. Tax Increment Financing Overview City Attorney Chris Williams provided an overview of tax increment financing (TIF) in Missouri, noting that a request for a TIF district was submitted to the City in September and reviewed by the TIF Commission on November 13 during a public hearing. He said that a TIF district involved the abatement of taxes, they were only allowed in in blighted areas by statute and the money collected would be used to remove the blighted conditions to help develop property within the district boundaries. Discussion focused on the TIF process, timeline, reasonable rates of return, what happens to the rate of return when the tax incentives expire, redevelopment agreements, how revenue was determined within a district when the properties had not been developed, what happens when property within the district is sold, how blight is determined and tenant mix. Williams stated that provisions speaking to the discussion points would be included in the redevelopment plan.
The work session ended at 7:04 p.m.
The work session minutes for November 21, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the fifth day of December 2017. . \\\\\11111,l 111 Submitted by: ,,'"\ ~ Ci'fy c·· .-· . .:._~·.,-.(.""';.. ········ .. ~ ·~; " ~, .,• ·. ,
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2017-116 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF NOVEMBER 21, 2017 Page 1 of4
1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:10 p.m. on Tuesday, November 21, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Kevin Heaton - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - absent with prior notice Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Matthew Chapman, Finance/Human Resources Director Stephen Lachky, Community Development Director Anna Mitchell, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT
1 A. Proclaim November 23, 2017, as Parkville Turkey Trot Day in honor of the 30 • anniversarv of the Parkville Turkey Trot Mayor Johnston presented the proclamation to Ken Parrish and Melissa and Pat Walsh with the Parkville Turkey Trot. Pat Walsh said that proceeds from Parkville Turkey Trot were used to add lights to the park trail and extend the park trail. Donations were also made to the Parkville Nature Sanctuary, the Parkville Animal Shelter, northland Boy Scout and Cub Scout troops and North Kansas City DECA.
3. CONSENT AGENDA A. Approve the minutes for the November 7, 2017, regular meeting B. Approve the minutes for the November 7, 2017, work session C. Approve the minutes for the November 15, 2017, work session D. Receive and file the October Municipal Court report E. Receive and file the financial report for the month ending October 31, 2017 F. Receive and file the crime statistics for January through September 2017 G. Receive and file the proposed 2018 budget for the Parkville Commons Community lmprovement District H. Approve Resolution No. 17-023 to reappoint of Dale Brouk, Gary McKeever and Joel Riggs to the Parkville Commons Community Improvement District Board of Directors through 2021 I. Approve the appointment of Lance Loewenstein to the Industrial Development Authority through May2020 J. Correct the appointment term for Martin Perrea to the Industrial Development Authority throngh May2019 2017-117 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF NOVEMBER 21. 2017 Page 2 of 4
K. Approve accounts payable from November 3 to November 15, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL AYES; MOTION PASSED 7-0.
4. ACTION AGENDA A. Approve the employee health insurance renewal for 2018 with Blue Cross Blne Shield of Kansas City Finance/Human Resources Director Matthew Chapman stated that Bukaty Companies marketed the City's health benefits and Blue Cross Blue Shield was the lowest proposal. The 2018 budget included a 0.35 percent premium increase with similar but lesser benefits under each plan. Staff recommended a four percent increase to the City's contribution. Chapman noted that the employee portion would also increase but was offset by the City's contribution. Bukaty Companies also marketed the dental and vision plans and staff recommended keeping the same providers for 2018. The Finance Committee recommended approval on November 13. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE HEALTH INSURANCE RENEWAL FOR 2018 WITH BLUE CROSS/BLUE SHIELD WITH THE PREMIUM PLANS, RATES AND COST SHARES, ATTACHED HERETO AS ATTACHMENTS 1AND2 AND INCORPORATED BY REFERENCE. ALL AYES; MOTION PASSED 7-0.
B. Approve the first reading of an ordinance to amend Ordinance No. 2708 to approve the reassignment of the franchise with Laclede Gas Company to Spire, Inc. City Clerk Melissa McChesney stated that in 200 I the City adopted an ordinance granting Missouri Gas Energy a franchise to operate a natural gas distribution plant and system within the city limits. ln 2013, Missouri Gas Energy was purchased by Laclede Gas Company and an ordinance was adopted to reassign the franchise to Laclede. City staff was notified in 2016 that Laclede and its subsidiaries would change the name of Spire, Inc. in late 2017. The ordinance ensured that the franchise would be effective through July 18, 2021. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2956, AN ORDINANCE AMENDING ORDINANCE NO. 2708 TO APPROVE THE REASSIGNMENT OF THE FRANCIDSE WITH LACLEDE GAS COMPANY TO SPIRE, INC., ON FIRST READING AND POSTPONE THE SECOND READING TO DECEMBER 5, 2017. ALL AYES; MOTION PASSED 7-0.
C. Adopt an ordinance amending chapters 215, 340 and 600 of the Parkville Municipal Code regarding the criminal code and miscellaneous driving rules Police Chief Kevin Chrisman requested that the item be postponed to the December 5 meeting.
D. Adopt an ordinance to approve an intergovernmental agreement with the Mid-America Regional Council Solid Waste Management District for the 2018 Regional Household Hazardous Waste Collection Program Public Works Director Alysen Abel said that the annual deadline to renew the agreement was December 15th. The program allowed Parkville residents to participate in the household hazardous waste program through the Mid-America Regional Council (MARC) that included access to the drop-off site and participation in the mobile events. Abel noted that Parkville hosted an event in even-numbered years and plarmed to hold an event in 2018. The program fee was based on the 2015 per capita population rates which was $1.05 per resident, totaling $6,839 .70.
2017-118 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF NOVEMBER 21. 2017 Page 3 of 4
Alderman Wylie stated he would abstain from the vote because he served on the MARC Solid Waste Management Committee. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2958, AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE MID-AMERICA REGIONAL COUNCIL SOLID WASTE MANAGEMENT DISTRICT FOR THE 2018 REGIONAL HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM, ON FIRST READING. MOTION PASSED 6-0-1 (WYLIE ABSTAINED). IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2958 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. AYES BY ROLL CALL VOTE: PLUMB, WHITLEY, HEATON, WELCH, RITTMAN AND SPORTSMAN. MOTION PASSED 6-0-1 (WYLIE ABSTAINED).
E. Approve construction agreement with C&M Masonry for the English Landing Park Restroom Exterior Improvements Project Public Works Director Alysen Abel stated that interior improvements were completed in 2016. A bid opening for exterior improvements, including masonry, heating and cooling, and roofing, was held and one bid was received. On October 3 the Board of Aldermen rejected the bid and authorized staff to obtain quotes from the trades. Two bids were received for the masonry work with C&M Masonry being the low bidder. Abel noted that other contracts would come before the Finance Committee and Board of Aldermen in the future for the remaining improvements once each contract was finalized. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE A CONSTRUCTION AGREEMENT WITH C&M MASONRY FOR MASONRY WORK FOR THE ENGLISH LANDING PARK RESTROOM EXTERIOR IMPROVEMENTS PROJECT IN THE AMOUNT OF $25,798. ALL AYES; MOTION PASSED 7-0.
F. Approve the first reading of an ordinance to amend Parkville Municipal Code Section 405.030, Table 405-3 to amend the front setback building standards for the "R-3" Single Family Residential District to allow 20 foot setbacks Community Development Director Stephen Lachky provided an overview of the request to amend the Development Code allow 20 foot setbacks; presentation attached as Exhibit A. He stated that setbacks were created primarily for safety, privacy, protection and to ensure that property rights did not infringe on the rights of others. Several subdivisions allowed 20 foot setbacks. Lachky said the process to modify a setback required approval of a variance through a public hearing with the Board of Zoning Adjustment. The amendment would improve staff efficiency and help to develop future plats in unique topography. He noted that based on precedent staff was comfortable with a 20 foot setback as the minimum. The Planning and Zoning Commission denied the amendment on November 14, stating that it did not want to create a smaller baseline as the standard. Concerns from the Board of Aldermen included the 20 foot setback becoming the standard for developers for economic reasons and going against the recommendation ofthe Planning and Zoning Commission. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO DENY BILL NO. 2959, AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE SECTION 405.030 TO AMEND THE FRONT SETBACK BUILDING STANDARDS FOR THE "R-3" SINGLE-FAMILY RESIDENTIAL DISTRICT TO ALLOW 20 FOOT SETBACKS, AS RECOMMENDED BY THE PLANNING AND ZONING COMMISSION. ALL AYES; MOTION PASSED 7-0.
2017-119 MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF NOVEMBER 21. 2017 Page 4 of 4
5. STAFF UPDATES ON ACTIVITIES A. Administration 1. Monument at the Veterans Memorial Campaign Assistant to the City Administrator Anna Mitchell stated that the deadline for design submissions for the Monument at the Veterans Memorial campaign was November 22. Voting on the top designs would be held at the American Legion on December 2 during Christmas on the River, as well as on the City's website. Alderman Plumb said that the committee hoped to present the final design to the Community Land and Recreation Board at its December meeting.
2. City Hall Closed - Thanksgiving November 23-24, 2017 Finance/Human Resources Director Matthew Chapman stated that City offices would be closed on Thursday, November 23 and Friday, November 24 in observance of Thanksgiving.
B. Police Department 1. Deer Count Police Chief Kevin Chrisman provided an update on deer counts, noting that two bucks were taken. Chrisman said that the annual Shop with a Cop event would be held on December 17 and the luncheon at Park Village would be held on December 21.
C. Public Works 1. Street Sweeping Public Works Director Alysen Abel stated that the annual fall street sweeping was scheduled on November 27 and the focus would be on the streets with more mature trees to help keep leaves out of the storm drains.
6. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Mayor Johnston stated that the discussion about public input that was presented at the November 7 meeting would be postponed until December 5. She added that she recorded a public service announcement for Spectrnrn, attended the National Small Works Exhibit hosted by the Cathy Kline Art Gallery at the Parkville Train Depot and attended the Park University International Festival. She also noted that Turkey Trot would be held on November 23. Alderman Plumb said that the Park University volleyball team was playing in the national tournament.
7. ADJOURN Mayor Johnston declared the meeting adjourned at 8:20 p.m.
The minutes for Tuesday, November 21, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this th!\ f!:llh ~pf December 201 7. · ,,,, ci·ry · ''· ,, ,:. {' /. Submitted by: ";.-.(-~ .. ········ .. :'I'- · .:,- ~... "· "° j"f;/. PLATTE ....;~ _ =: ....1 i COUNTY : :2: :. ~\\0.. MISSOIJRI ./;::: ,.._ ..:~ 2017-120 . ;_. .... •• ·""/ lh,·..• .:::· ,,. ········ '1 ,,~ f. ,, . '.'//1!j;1.\\· WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF DECEMBER 5. 2017 Page 1of1
Mayor Nanette K. Johnston opened the work session at 6:04 p.m. on December 5, 2017, at City Hall located at 8880 Clark Avenue, Parkville. In attendance were aldermen Greg Plumb, Douglas Wylie, Kevin Heaton, Tina Welch, Robert Lock and Marc Sportsman.
~~~~ - =---===----~~------='Lhe-_followingostaf:bwas=also=presento - Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Stephen Lachky, Community Development Director Melissa McChesney, City Clerk Matthew Chapman, Finance/Human Resources Director Anna Mitchell, Assistant to the City Administrator Chris Williams, City Attorney
1. GENERAL AGENDA A. 2018 City of Parkville Operating and Capital Budget City Administrator Joe Parente presented a brief overview of the proposed 2018 budget and proposed 2018 Capital Improvement Program (CIP) that included changes from the first four work sessions; presentation attached as Exhibit A. Public Works Director Alysen Abel provided an overview of the City's street rating system and said that the streets listed for improvement in 2018 included those that were presented during the work session on November 7. The goal for the rating of each street was a 3 .0 or better out of a total of 10.0. The Board discussed the streets that would uot be updated and the possibility of using money from the Parkville Commons Transportation Development District or Tax Increment Financing District to improve Bell Road. Abel noted that it was important for the Board to remember that the roads left out would need be improved at some point in the future. City Administrator Joe Parente discussed the proposed 10 percent sewer rate increase, noting that it would be used to increase the transfer from the Sewer Fund to the General Fund. He provided an overview of the Springsted sewer allocation study, noting that the study recommended a rational transfer but it was up to the Board to determine how much to transfer annually. Discussion focused on fully funding the transfer and how it would impact the sewer rate increase. Abel said that every percent increase resulted in approximately $11,000 in additional revenue. Further discussion focused on the sewer rate increase needed to help the Sewer Fund get to the recommended transfer to the General Fuud, the ability to increase the rates more than 10 percent, maintaining CIP projects annually aud the working capital reserves.
The work session ended at 7:01 p.m.
The work session minutes for December 5, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were appmv,'14i'i'!'i \his the nineteenth day of December2017. _ .,,•.'·\\'e, c/'.."11_ - .{:,, ~~~ ...... :. y '_ '< Sb.u m1tte dby: ..;- "o-'".·· /.J "'-"· ~n'\ ._:;;// Cu·~~~rre- \·~ 'u. nft v.A'r· . Cf): Wt/Sc,,' 'U y : !! . "· '-'OU!:> /;'::: ~ '. • •1/. ··/'<..,... ''... '•'• ·...... ·;;,"'-. ~,·: -.. •. ··'·' ,I'• \ \\ ., 2017-1.'.:ll /;i,111t\\\ MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF DECEMBER 5, 2017 Page 1 of6
1. CALL TO ORDER A regular meeting ofthe Board of Aldermen was convened at 7:08 p.m. on Tuesday, December 5, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor ~~~N,.,anetteK.J~hnston. Cig,: ClerkMelissaMcChesna)i calledJhe_rolLasJOllows: Ward 1 Alderman Kevin Heaton - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Brian T. Whitley - absent with prior notice Ward 2 Alderman Dave Rittman - absent with prior notice Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Matthew Chapman, Finance/Human Resources Director Stephen Lachky, Community Development Director Anna Mitchell, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America. Mayor Johnston noted that the public hearings for the Parkville Market Place Community Improvement District associated with the tax increment financing applications were not included on the agenda. City Attorney Chris Williams explained that notices were published about the hearings scheduled for December 5 but the applicant discovered that ownership of the underlying right-of-way at Melody Lane needed to be verified before the applications could move forward. He added that the notices would need to be published again for the hearings scheduled for a future Board of Aldermen meeting.
2. CITIZEN INPUT A. Recognize Chris Willey for the City's 2017 Paint Parkville Purchase Award Mayor Johnston presented the 2017 Paint Parkville purchase award to the artist Chris Willey.
3. CONSENT AGENDA A. Approve the minutes for the November 21, 2017, regular meeting B. Approve the minutes for the November 21, 201 7, work session C. Receive and file the October sewer report D. Approve accounts payable from November 16 to November 30, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL AYES; MOTION PASSED 6-0.
4. ACTION AGENDA A. Receive and file the report presented by the Park University Capstone course and Qualitative Research Methods course in Public Administration regarding the demand for athletic fields in Parkville parks
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Terry Ward, Park University professor, said that in early 2017 he asked the city administrator for a research project and the suggested project was to determine the demand for athletic fields in Parkville Parks.
~~~~Za.c.Jarrard,~arlLUni'l'!lrsity.stuc:!.)1,=Pro¥ided.an o¥erview of.the.researcb..comgleted;.presentation. _ . -·· -· attached as Exhibit A. He noted that the overarching theme was to determine if a sports park was developed would people use it. The report concluded that there was a need for sports fields in the park and they would provide economic benefits to the community. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO RECEIVE AND FILE THE REPORT PRESENTED BY THE PARK UNIVERSITY CAPSTONE AND QUALITATIVE RESEARCH METHODS COURSES IN PUBLIC ADMINISTRATION STUDENTS REGARDING THE DEMAND FOR ATHLETIC FIELDS IN PARK.VILLE PARKS FOR FUTURE USE. ALL AYES; MOTION PASSED 6-0.
B. Approve the second reading of an ordinance to amend Ordinance No. 2708 to approve the reassignment of the franchise with Laclede Gas Company to Spire, Inc. Mayor Johnston stated that the first reading of the ordinance was presented on November 21 and public comments were accepted. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BlLL NO. 2956, AN ORDINANCE AMENDING ORDINANCE NO. 2708 TO APPROVE THE REASSIGNMENT OF THE FRANCIDSE WITH LACLEDE GAS COMPANY TO SPIRE, INC., ON SECOND READING TO BECOME ORDINANCE NO. 2926. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, HEATON, WELCH, LOCK AND SPORTSMAN. MOTION PASSED 6-0.
C. Approve the first reading of an ordinance to adopt the 2018 Operating Bndget and 2018-2023 Capital Improvement Program City Administrator Joe Parente provided an overview of the 2018 budget and the budget process; presentation attached as Exhibit B. He said that the 2018 budget included expenses of approximately $10 million, revenues of approximately $14 million and a year-end projected balance of approximately $3 million. The Transportation Fund capital improvement projects included the standard budget for street maintenance that will be continued while the City paid the debt service loan. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO BlLL NO. 2960, AN ORDINANCE ADOPTING THE 2018 OPERATING BUDGET AND THE 2018-2023 CAPITAL IMPROVEMENT PROGRAM, ON FIRST READING AND POSTPONE THE SECOND READING TO DECEMBER 19, 2017. ALL A YES; MOTION PASSED 6-0.
D. Approve the first reading of an ordinance to classify all employee positions and establish compensation for such classifications Finance/Human Resources Director Matthew Chapman stated that in June 2017 the Board of Aldermen authorized a compensation and classification study to ensure the city was equitable within the organization and competitive within the market. Effective January 1, 2018, one-half of the adjustments recommended in the compensation study would be implemented, along with a two percent merit increase based on satisfactory employee performance. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN
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PLUMB TO APPROVE BILL NO. 2961, AN ORDINANCE APPROVING THE CLASSIFICATION OF EMPLOYEE POSITIONS AND ESTABLISHING COMPENSATION RANGES, ON FIRST READING AND POSTPONE SECOND READING TO DECEMBER 19, 2017. ALL AYES; MOTION PASSED 6-0.
----~===~- ======~- E. Approve the first reading of an ordinance to amend various sections of Parkville Municipal Code Chapter 703 to increase sewer rates Public Works Director Alysen Abel provided an overview of historical increases in sewer rates, noting that each additional one percent increases equated to approximately $11,000 in revenue. The months with less consumption were used in order to get a better picture of what the sewer charges would be throughout the year. She said that a 10 percent increase would raise the bill for the average sewer customer by $4.17 per month. The Springsted sewer allocation study recommended an annual transfer of approximately $365,000 per year from the Sewer Fund to the General Fund to cover expenses and staff recommended a transfer of$190,000 in 2018. Abel noted that the public hearing would be held on January 16, 2018. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2962, AN ORDINANCE AMENDING VARIOUS SECTIONS OF PARKVILLE MUNICIPAL CODE CHAPTER 703 AND APPROVING A TEN PERCENT INCREASE TO THE SEWER BASE CHARGE, SEWER USAGE CHARGE AND SURCHARGE FOR CUSTOMERS OF THE PARKVILLE SEWER SYSTEM, ON FIRST READING AND POSTPONE THE SECOND READING TO JANUARY 16, 2018. ALL AYES; MOTION PASSED 6-0.
F. Adopt an ordinance to amend varions sections of the Parkville Mnnicipal Code regarding the criminal code and miscellaneous traffic rnles Police Chief Kevin Chrisman stated that various sections of the Municipal Code had not been updated since the 1990s and were no longer relevant. He highlighted changes that include harassment, headlights, child safety seats, minors in possession and seatbelts. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2957, AN ORDINANCE AMENDING CHAPTERS 215, 300 AND 340 OF THE PARKVILLE MUNICIPAL CODE REGARDING THE CRIMINAL CODE AND MISCELLANEOUS DRIVING RULES, ON FIRST READING. ALL AYES; MOTION PASSED 6-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2957 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2927. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, HEATON, WELCH, LOCK AND SPORTSMAN. MOTION PASSED 6-0.
G. Adopt an ordinance to vacate a portion of Klamm Road right-of-way south of Missouri Highway 45, east of the newly realigned Klamm Road and north of Riss Lake 8th Plat - Case No. VC17-03; Jennifer Mahurin, TPATW LLC, applicant Community Development Director Stephen Lachky provided an overview of the item; presentation attached as Exhibit C. He said that Klamm Road was split between the City and Kansas City, Missouri. With the new apartment development Klamm Road was moved and the applicant requested thatthe City vacate the right-of-way. The original vacation was approved in 2015 and in April 2016 the developer was unable to obtain temporary construction and permanent right-of-way easements. Revised plans were approved in 2016 and the applicant met all the conditions from 2015 and 2016. Lachky added that a error was found and corrected in a legal description and in order for
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the land to be transferred the county required an ordinance to vacate the right-of-way and transfer the deeds to the adjacent property owners. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN ~~~~·l'LUMB__TOAJ~gRQ~E=IlJLL .. N0.~2_!163,_AN-ORDINANCE_V-ACATING~ORTIQN_OF. KLAMM ROAD RIGHT-OF-WAY SOUTH OF MISSOURI IDGHWAY 45, EAST OF THE NEWLY REALIGNED KLAMM ROAD AND NORTH OF RISS LAKE 8TH PLAT, ON FIRST READING. ALL A YES; MOTION PASSED 6-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2963 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2928. ALL A YES BY ROLL CALL VOTE: PLUMB, WYLIE, HEATON, WELCH, LOCK AND SPORTSMAN. MOTION PASSED 6-0.
H. Approve the first reading of an ordinance to approve the first amendment to the Parkville Market Place Tax Increment Financing Redevelopment Plan - Case No. TIF17-01; CBC Parkville LLC. applicant Community Development Director Stephen Lachky provided an overview of the application; presentation attached as Exhibit D. He provided a background of the original tax increment financing (TIF) plan that was adopted by Ordinance No. 2396 in February 2008 and noted that to date the project was not constructed. The proposed amendment would enlarge the redevelopment area to north of Route 45 to include a proposed retail shopping center at the northwest comer of Route 45 and NW Melody Lane that was approved in June 2017. Curt Peterson, Polsinelli on behalf of the applicant, provided a brief overview of the project; presentation attached as Exhibit E. John Davis, Foresight Real Estate Services on behalf of the applicant, provided an overview of the development approved in June 2017, the challenges with the property and the economic incentives requested. It was determined that the project would have a shortfall without economic incentives. Peterson spoke about the budget and proforma and the reasons behind the two proposed community improvement districts (CID). He said the second proposed CID would give the City the ability to make improvements to NW Melody Lane and to help ensure that the payments were made quicker than the 23 year term. Peterson also explained the reasons for requesting the payment in lieu of taxes and economic activity taxes as incentives for the project. Discussion focused on the inclusion of all of NW Melody Lane in the CIDs, benefits of the new development on the City and the conununity, involvement of the Board on the tenant mix and the development agreement that could include general uses or reasonable restrictions for the future retail development. Lachky said that the application was submitted in September 2017. As required, the City solicited proposals from other developers and one bid was received from the developer. He added that the Board approved a funding agreement in September for the developer to provide the City a source of funding for Springsted Incorporated to conduct economic impact analyses of the plan. Tom Kaleko, Springsted Incorporated, provided an overview of the analyses that were conducted; presentation attached as Exhibit E. He said that a TIF plan is a future event and the actual results would vary. The focus of the analyses was on the return on the investment without economic incentives. He provided overviews of the but-for analysis and the cost benefit analysis and concluded that the project could not be completed without economic incentives. Mayor Johnston wanted to ensure that staff included how changes to the Platte County transportation sales tax funding formula would be addressed in the redevelopment agreement.
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Lachky analyzed the statutory TIF findings. He said staff recommended approval based on an analysis of the application, the financial reviews and the TIF Commission's recommendation for approval. ===l'I'W'AS MD_\TEQ_BY_ALQ]"\RMAN SPORTSMAN AND SECONDED BY ALDERMAN______PLUMB TO APPROVE BILL NO. 2964, AN ORDINANCE APPROVING THE FffiST AMENDMENT TO THE PARKVILLE MARKET PLACE TAX INCREMENT FINANCING REDEVELOPMENT PLAN AND REDEVELOPMENT AREA, ENLARGING THE REDEVELOPMENT AREA TO ESTABLISH REDEVELOPMENT PROJECT AREA 2, MAKING SPECIFIC FINDINGS AND DESIGNATING CBC PARKVILLE, LLC AS THE DEVELOPER FOR REDEVELOPMENT PROJECT AREA 2, ON FIRST READING AND POSTPONE THE SECOND READING TO DECEMBER 19, 2017. ALL AYES; MOTION PASSED 6-0.
I. Approve the first reading of an ordinance to approve Redevelopment Project Area 2 of the Parkville Market Place Tax Increment Financing Redevelopment Plan - Case No. TIF17-01; CBC Parkville LLC, applicant Community Development Director Stephen Lachky outlined the tax increment fmancing allocation and said that payments in lieu of taxes and economic activity taxes were requested to be imposed on the site; which would both be paid to the city treasurer to a special allocation fund with separate accounts. The applicant requested that the second reading of the ordinance be postponed to January 16, 2018, in order for the Board to consider the redevelopment agreement and the community improvement districts public hearings at the same meeting. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2965, AN ORDINANCE APPROVING REDEVELOPMENT PROJECT AREA 2 OF THE PARKVILLE MARKET PLACE TAX INCREMENT FINANCING REDEVELOPMENT PLAN AS A REDEVELOPMENT PROJECT AND ADOPTING TAX INCREMENT FINANCING THEREIN, ON FIRST READING AND POSTPONE THE SECOND READING TO JANUARY 16, 2018. ALL A YES; MOTION PASSED 6-0.
1. STAFF UPDATES ON ACTIVITIES A. Administration 1. April 2018 Election Candidate Filing City Clerk Melissa McChesney noted that candidate filing for the April 3, 2018, general municipal election would begin on Tuesday, December 12, 2017, through Tuesday, January 16, 2018. Four alderman positions and the municipal judge were up for election. Public Works Director Alysen Abel noted that a ribbon cutting ceremony for the Route 45 Widening Project was scheduled for December 13. Police Chief Kevin Chrisman said that the crowd for Christmas on the River was the largest he had seen in his nine years as chief and there were no significant incidents. He also said that the Bill Grigsby Lifetime Achievement Award was presented to Carl "Jake" Jacob and Shop with a Cop was scheduled for December 17.
6. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Mayor Johnston noted that discussion about public comments at Board of Aldermen meetings would be discussed at a future meeting. 2017-:!,2C.. MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF DECEMBER 5, 2017 Page 6 of6
Alderman Plumb said that the Veteran's memorial design contest was successful and the committee would finalize the votes and work on cost estimates. Mayor Johnston said thanked Main Street Parkville Association and the volunteers that helped with ~~~~G.,,.ca,..llery~q(Irnes_and_Christmas_on_the_Ri'ler._ShenotedJhatmerchants_said_the;ir_had_re_c_ord_sales. Alderman Sportsman thanked CBC Parkville, LLC and Springsted Inc. for attending the meeting to discuss the tax increment financing applications and answering the Board's questions.
7. ADJOURN Mayor Johnston declared the meeting adjourned at 9:50 p.m.
The minutes for Tuesday, December 5, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the nineteenth day of December 2017.
Submitted by:
' m~oqn t1! C(jt, 11«.u.1\ Citylerk Melissa McCh~ey
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1. CALL TO ORDER A regular meeting of the Board of Aldermen was convened at 7:00 p.m. on Tuesday, December 19, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows: Ward 1 Alderman Kevin Heaton - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Brian T. Whitley - present Ward 2 Alderman Dave Rittman - present Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present A quorum of the Board of Aldermen was present. The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief Alysen Abel, Public Works Director Matthew Chapman, Finance/Human Resources Director Stephen Lachky, Community Development Director Anna Mitchell, Assistant to the City Administrator Chris Williams, City Attorney Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.
2. CITIZEN INPUT
3. CONSENT AGENDA A. Approve the minutes forthe December 5, 2017, regular meeting B. Approve the minutes forthe December 5, 2017, work session C. Receive and file the November Municipal Court Report D. Receive and file the financial report for the month ending November 30, 2017 E. Receive and file the crime statistics for January through October 2017 F. Renew the professional services agreement with Cochran Head Vick & Co., P .C. for auditing services for the 2017 fiscal year G. Approve accounts payable from December 1 to December 14, 2017 IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL A YES; MOTION PASSED 8-0.
4. ACTION AGENDA A. Approve the second reading of an ordinance to adopt the 2018 Operating Budget and 2018- 2023 Capital Improvement Program Mayor Johnston stated that the first reading of the ordinance was presented on December 5 and public comments were accepted. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2960, AN ORDINANCE ADOPTING THE 2018 OPERATING BUDGET AND THE 2018-2023 CAPITAL IMPROVEMENT PROGRAM, ON SECOND READING TO BECOME ORDINANCE NO. 2929. ALL A YES BY ROLL CALL
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VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0.
B. Approve the second reading of an ordinance to classify all employee positions and establish compensation for snch classifications Mayor Johnston stated that the first reading of the ordinance was presented on December 5 and public comments were accepted. Finance/Human Resources Director Matthew Chapman noted that four revisions were made to the salary ordinance for the Police Department that were outlined in the policy report. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO AMEND BILL NO. 2961 AS APPROVED ON FffiST READING ON DECEMBER 5, 2017, RECLASSIFYING THREE POLICE OFFICERS TO OFFICER II AND ADJUSTING THE SALARY RANGE OF DEPARTMENT ASSISTANT. ALL AYES; MOTION PASSED 8-0. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2961 AS AMENDED, AN ORDINANCE APPROVING THE CLASSIFICATION OF EMPLOYEE POSITIONS AND ESTABLISHING COMPENSATION RANGES, ON SECOND READING TO BECOME ORDINANCE NO. 2930. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0.
C. Approve the first reading of an ordinance to amend Parkville Municipal Code Section 206.020 to amend the definition of smoking Assistant to the City Administrator Anna Mitchell presented item C and D simultaneously, stating that an alderman requested that smoking be prohibited at the Farmer's Market. While researching other municipalities and revising the Parkville Municipal Code, staff discovered that the definition of smokiog was inconsistent and Section 206.020 needed to be revised. Staff also recommended amending sections 140.035 and 206.050 of the Code to prohibit smoking at the Farmer's Market during hours of operation. Mitchell noted that signs would be placed at the market prior to opening in spring. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2966, AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE SECTION 206.020 AMENDING THE DEFINITION OF SMOKING TO BE CONSISTENT WITHIN THE CODE, ON FIRST READING AND POSTPONE THE SECOND READING TO JANUARY 2, 2018. ALL AYES; MOTION PASSED 8-0.
D. Approve the first reading of an ordinance to amend Parkville Municipal Code sections 140.035 and 206.050 to prohibit smoking in the Farmer's Market dnring hours of operation IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2967, AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE SECTIONS 140.035 AND 206.050 PROHIBITING SMOKING IN OUTDOOR AREAS TO INCLUDE THE FARMER'S MARKET DURING HOURS OF OPERATION, ON FIRST READING AND POSTPONE THE SECOND READING TO JANUARY 2, 2018. ALL AYES; MOTION PASSED 8-0.
E. Approve a purchase order with FTC Equipment LLC for the purchase of a pump for the S. National Pump Station
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Public Works Director Alysen Abel stated that the project to repair the South National Pump Station was designed in 2017, but due to emergency repairs the construction of the project was deferred to 2018. The pump station repair project included the purchase of a new pump. Abel noted that purchasing directly from the vendor in 2017 would save the City money; the pump would not be paid for until it was delivered in 2018. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE A PURCHASE ORDER WITH FTC EQUIPMENT, LLC FOR A NEW PUMP FOR THE SOUTH NATIONAL PUMP STATION IN THE AMOUNT OF $16,587. ALL AYES; MOTION PASSED 8-0.
F. Approve a purchase order from Thoroughbred Ford for a Ford F-350 4x4 Super Duty truck for the Public Works Department Public Works Director Alysen Abel stated that the Public Works Department had a schedule to replace one truck annually in a fleet of 12 vehicles. In early 2017 feedback was received from bidders that the City could save money by ordering a new truck before December 31 to get better pricing and rebates. Abel noted that the bid opening for the truck confirmed the feedback. The payment would be made in 2018 once the truck was delivered and a snow plow and equipment would be purchased later in 2018 by separate action of the Board of Aldermen. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE A PURCHASE ORDER WITH THOROUGHBRED FORD FOR A FORD F-350 4X4 SUPER DUTY TRUCK IN THE AMOUNT OF $27,039.84; AND, ONCE THE TRUCK IS FULLY EQUIPPED, DECLARE A 2005 OR 2006 FORD TRUCK AND ASSOCIATED EQUIPMENT AS SURPLUS PROPERTY FOR AUCTION. ALL AYES; MOTION PASSED 8-0.
G. Approve a three-year contract extension with Alliance Water Resources for the continued management, operation and maintenance of the City's wastewater treatment and collection system Public Works Director Alysen Abel said that the base contract with Alliance Water Resources was approved in 2002 and three-year contract renewals had been approved since then. The contract gave them the ability to raise their fees, typically used to cover personnel and office-related expenses, to be in-line with the Consumer Price Index or within a certain percentage outlined in the original contract. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE A THREE-YEAR CONTRACT EXTENSION WITH ALLIANCE WATER RESOURCES FOR MANAGEMENT, OPERATION AND MAINTENANCE OF THE CITY'S WASTEWATER COLLECTION SYSTEM AND TREATMENT PLANT IN 2018 IN THE AMOUNT OF $299,826. ALL A YES; MOTION PASSED 8-0.
H. Accept permanent storm and sanitary sewer easements associated with the proposed storm and sanitary sewers to serve Cider Mill 7th Plat Public Works Director Alysen Abel stated that Cider Mill 7th Plat was the latest phase of The National development that would connect the area from the Cider Mill pool on South National Drive to the end of South National Drive near NW Crooked Road. She said that the storm sewers and sanitary sewers would need to be extended through adjacent properties for the new development. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN
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RITTMAN TO ACCEPT THE PERMANENT STORM AND SANITARY SEWER EASEMENTS ASSOCIATED WITH THE PROPOSED STORM AND SANITARY SEWERS TO SERVE CIDER MILL 7TH PLAT. ALL AYES; MOTION PASSED 8-0.
I. Approve the second reading of an ordinance to approve the first amendment to the Parkville Market Place Tax Increment Financing Redevelopment Plan - Case No. TIF17-01; CBC Parkville LLC. applicant Mayor Johnston stated that the first reading of the ordinance was presented on December 5 and public comments were accepted. Community Development Director Stephen Lachky clarified that the ordinance only amended the redevelopment plan, originally approved in 2008, to extend the Parkville Market Place Tax Increment Financing (TIF) district boundary to include the proposed APEX Plaza development property by creating Redevelopment Project Area 2. Lachky noted that the first reading to activate the project was held on December 5 and the second reading was postponed to January 16, 2018, in order for the applicant to request approval of all actions associated with the TIF at the time the redevelopment agreement would be considered and community improvement district public hearings would be held. IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN RITTMAN TO APPROVE BILL NO. 2964, AN ORDINANCE APPROVING THE FffiST AMENDMENT TO THE PARKVILLE MARKET PLACE TAX INCREMENT FINANCING REDEVELOPMENT PLAN AND REDEVELOPMENT AREA, ENLARGING THE REDEVELOPMENT AREA TO ESTABLISH REDEVELOPMENT PROJECT AREA 2, MAKING SPECIFIC FINDINGS AND DESIGNATING CBC PARKVILLE, LLC, AS THE DEVELOPER FOR REDEVELOPMENT PROJECT AREA 2, ON SECOND READING TO BECOME ORDINANCE NO. 2931. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, WHITLEY, HEATON, WELCH, RITTMAN, LOCK AND SPORTSMAN. MOTION PASSED 8-0.
5. STAFF UPDATES ON ACTIVITIES A. Administration 1. City Hall Closed December 25-26, 2017 and Januarv l, 2018 Finance/Human Resources Director Matthew Chapman stated that Parkville City Hall would be closed on December 25-26, 2017, and January 1, 2018.
B. Police Department 1. Shop with a Cop Police Chief Kevin Chrisman provided an update on the 8th Annual Shop with a Cop event held on December 17, noting that 8 families, with a total of 15 children, were helped. He thanked the Police Department staff, volunteers and donors for their hard work to make the event successful. Chrisman also noted that the 3rd Annual Park Village senior holiday luncheon would be held on December 21. He also provided an update on the deer count, noting that a total of 15 deer were taken and the meat would be donated to local food banks.
6. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS Mayor Johnston said that Alderman Kevin Heaton submitted his resignation effective January 1, 2018, and thanked him for his service on the Board of Aldermen. Alderman Heaton thanked everyone for
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their hard work during his tenure. Mayor Johnston noted that the City Clerk would be accepting resumes through January 19, 2018, for Ward 1 Alderman to serve the remainder of his term through April 2019. Mayor Johnston noted that she attended the Route 45 ribbon cutting event on December 13, the Platte County Economic Development Council annual business excellence awards luncheon where Parkville business RosNET was recognized, the Parkville Economic Development Council annual social event at The National, the City's holiday party on December 15, and Shop with a Cop on December 17. She said she would attend the Park Village seniors' luncheon on December 21, the Northland Regional Chamber of Commerce annual dinner on January 20, 2018, and the Parkville Chamber of Commerce annual gala on January 27, 2018. Mayor Johnston asked the Board its thoughts on addressing public comments during Board of Aldermen meetings. The consensus of the Board was to set a limit for all public comments, to accept public comments on action items during the item's discussion, to have a sign-in sheet for speakers, to have a group with similar comments appoint one spokesperson to speak on behalf of the group, give the mayor discretion to increase the time limit, refrain from asking questions of a public speaker until their time limit has expired, and to have a visible time clock in order for speakers to track their time. The Rules of Order would be revised to make the suggested changes and would be considered for approval at a future Board meeting. Alderman Sportsman noted that the Community Land and Recreation Board held a meeting on December 13 and discussed the designs for the Veteran's Memorial. Public Works Director Alysen Abel said that staff would compile comments from the meeting to distribute to the memorial committee for their review. Alderman Whitley requested the status of the redistricting discussed during a work session held in August and Community Development Director Stephen Lachky said that a work session could be scheduled in January to discuss the different options.
7. ADJOURN Mayor Johnston declared the meeting adjourned at 7:58 p.m.
The minutes for Tuesday, December 19, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the second day of January 2018.
Submitted by:
2017-132