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INTEGRATED HEADQUARTERS-MINISTRY OF DEFENCE (NAVY) DIRECTORATE OF ADMINISTRATION (CONTRACT MANAGEMENT) ‘A’ BLOCK HUTMENTS, DALHOUSIE ROAD, NEW DELHI – 110 011 Tender Notice Bids in sealed covers (Technical Bid & Commercial Bid) are invited for concluding Rate contract for Office Partitioning at Talkatora Stadium Annexe Building of Integrated Headquarters – Ministry of Defence (Navy), New Delhi. The general information as regard to collection and submission of tender form is as under :- Sl Details of Contract Qty Duration for Last Date Date of Tender Sale of for Tender Fee Tenders submission opening of tender Rate contract for Details Between 1400 31 Oct 2016 31 Oct 2016 Rs. 250/- Office Partitioning given in hrs. to 1600 hrs. (by1430 (at1500 hrs.) (by tender from 13 Oct hrs.) Tech. Bid. Demand 1. at Talkatora Stadium Annexe form 2016 to 30 Oct Draft / Building 2016 Pay Order) Earnest Money Deposit Rs. 12,00,000.00 (Rupees Twelve Lakhs only)by demand draft/Fixed Deposit Receipt/Banker’s Cheque or Bank Guarantee in favour of ‘CNS Public Fund A/c (Contingency No. 2). Pre-Bid Conference : A pre-bid conference will be conducted on 21 Oct 2016 at 1100 hrs. in the office of JDOA(CM) at the above address. All participating firms are required to attend / depute their representative to attend the conference. The minutes of the pre-bid conference will be hosted on the website mentioned below. Detailed tender document can be obtained from the office of JDOA(CM) at the above address. Blank tender documents and other details can also be downloaded from the website of this office www.Indiannavy.nic.in. In that case, the bidder has to enclose fee of Rs.250/- (non-refundable) in the form of Demand Draft/Pay Order. Tenders without such fee would be summarily rejected. The Demand Drafts/Pay Orders are to be drawn in favour of ‘CNS Public Fund A/c (Contingency No. 2)’. This Tender-Notice is being issued with no financial commitment and Office of JDOA(CM) reserves the right to change or vary any part thereof or cancel this tender-notice at any stage. DDOA(CM) Ph.011-23010313 011-23010278 Tele : 2301 0313 Dte. of Administration (Contract Management) ‘A’-Block Hutments Integrated Headquarters - MoD(Navy), New Delhi - 11 DA/CM/0579/Office/Partition/Talkatora Oct 16 The Assistant Media Executive Directorate of Advertisement & Visual Publicity Ministry of Information and Broadcasting, Room No 1038-1040, 10th Floor, Soochna Bhawan, CGO Complex, Lodhi Road, New Delhi – 110 003 PUBLICATION OF ADVERTISMENT It is requested that the enclosed advertisement pertaining to conclusion of Rate Contract for Office Partitioning at Talkatora Stadium Annexe Building of Integrated Headquarters – Ministry of Defence (Navy), New Delhi be published in the following dailies on or before 10 Oct 2016. (a) Times of India (b) Hindustan Times (c) Dainik Jagran (d) Navbharat Times 2. The cost of the advertisement may be debited from the consolidated funds allocated by Navy under Advtg A/c Head No.10702. Himanshu Gautam) Lt Cdr Encl: As above DDOA(CM) Copy to: Director General of Commercial Intelligence } with a request to publish the Ministry of Commerce and Industry enclosed text in the next issue of ITJ. 1,Council House Street Kolkata Internal O i/c IR&FC – with a request to host the enclosed text on the website till 30 Oct 2016. Telefax : 2301 0313 Directorate of Administration Integrated Headquarters Ministry of Defence (Navy) ‘A’ Block hutments New Delhi - 110011 Tender Enquiry To M/s __________________________ __________________________ Our Ref. DA/CM/0579/Shifting/Compactors/Office Eqpt Date : Oct 16 INVITATION OF QUOTATION FOR RATE CONTRACT FOR SHIFTING OF COMPACTORS AND OFFICE EQUIPMENTS FROM SENA BHAWAN TO TALKATORA STADIUM ANNEXE BUILDING AND 8 TH & 9 TH FLOORS OF CHANAKYA BHAWAN OF IHQ-MoD (NAVY) 1. Bids under Two Bid System (Technical Bid and Commercial-Bid) in sealed covers are invited for concluding Rate Contract for Shifting of Compactors and other office equipments from Sena Bhawan to Talkatora Stadium Annexe Building and 8th & 9th Floors of Chanakya Bhawan of Integrated Headquarters – Ministry of Defence (Navy), New Delhi including Dismantling, Transportation to new location and Installation along with manpower (One Time). Detailed Scope of Rate Contract is listed in Part II of this Tender Enquiry. Please superscribe the above mentioned Title,Tender Enquiry number and date of opening of the Bids on the sealed covers to avoid the Bid being declared invalid. 2. The address and contact numbers for sending Bids or seeking clarifications regarding this RFP are given below - (a) Bids/queries to be addressed to : P DOA, IHQ-MoD(Navy), New Delhi (b) Postal address for sending the Bids : Joint Director of Administration (Contract Management), Integrated Headquarters-Ministry of Defence (Navy), PC-5, ‘A’ Block Hutments, Dalhousie Road, New Delhi – 110 011 (c) Name/designation of the contact personnel: Cdr SK Sharma, JDOA(CM) (d) Telephone numbers of the contact personnel : 011-23011759, 23010313 (e) Fax number : 011 – 23010313 3. This RFP is divided into five Parts as follows: (a) Part I – Contains General Information and Instructions for the Bidders about the RFP such as the time, place of submission and opening of tenders, Validity period of tenders, etc. (b) Part II – Contains essential details of the vehicles/services required, such as the Schedule of Requirements (SOR), Specifications, Delivery Period, Consignee details etc. (c) Part III – Contains Standard Conditions of RFP, which will form part of the Contract with the successful Bidder. (d) Part IV – Contains Special Conditions applicable to this RFP and which will also form part of the contract with the successful Bidder. (e) Part V – Contains Evaluation Criteria and Format for Rate Bids. 4. This RFP is being issued with no financial commitment and the Buyer reserves the right to change or vary any part thereof at any stage. Buyer also reserves the right to withdraw the RFP, should it become necessary at any stage. 5. The cost of tender is Rs. 250.00 (Rupees Two Hundred Fifty Only) (non refundable). The payment will be accepted by Demand Draft/Pay Order in favour of CNS Public Fund A/c (Contingency No. II) payable at New Delhi only (Cash will not be accepted). (SK Sharma) Commander Jt Director of Administration (CM) Part I – General information 1. Last date and time for depositing the Bids. 31 Oct 2016 BY 1430 HRS. The sealed quotations under two-bid system i.e. Technical-Bid and Commercial-Bid in sealed covers should be deposited/reach by the due date and time. The responsibility to ensure this lies with the Bidder. 2. Manner of depositing the Bids. Sealed quotations should be either dropped in the Tender Box marked as “DOA” or sent by registered post at the address given above so as to reach by the due date and time. Tenders sent by registered post are to be superscribed the following in Red Ink – “TO BE OPENED BY TENDER OPENING BOARD ONLY”. EMD & TENDER FEE is to be submitted in a separate envelope and it should be clearly marked. In case, EMD and Tender Fee are submitted inside the envelope along with bids, the bids will be reJected. Envelope should contain the following: (a) Tender Fee if downloaded from website (b) Earnest Money Deposit (EMD) (c) Sealed Envelope for Technical Bids (d) Sealed Envelope for Commercial Bids Late tenders will not be considered. No responsibility will be taken for postal delay or non delivery/ non-receipt of Bid documents. Bids sent by FAX or e-mail will not be considered (unless they have been specifically called for by these modes due to urgency). 3. Time and date for opening of Bids . 31 Oct 2016 BY 1500 HRS. (If due to any exigency, the due date for opening of the Technical-Bid is declared a closed holiday, then it will be opened on the next working day at the same time or on any other day/time, as intimated by the Buyer). 4. Location of the Tender Box. ‘A’ Block Reception Office, Opp. South Block Gate No. 8, Dalhousie Road, New Delhi – 110 011. Quotations dropped in the wrong Tender Box will be rendered invalid. 5. Place of opening of the Bids. Room No. PC-12, Directorate of Administration, IHQ-MOD(Navy), PC-12, ‘A’ Block, Dalhousie Road, New Delhi –11. The Bidders may depute their representatives, duly authorized in writing, to attend the opening of Quotation on the due date and time. Rates and important commercial/ technical clauses quoted by all Bidders will be read out in the presence of the representatives of all the Bidders. This event will not be postponed due to non-presence of your representative. 6. Two-Bid system. Only the Technical Bid would be opened on the time and date mentioned above. Date of opening of the Commercial Bid will be intimated after acceptance of the Technical Bids. Commercial Bids of only those firms will be opened, whose Technical Bids are found compliant/suitable after Technical evaluation is done by the Buyer. 7. Forwarding of Bids. Bids should be forwarded by Bidders under their original memo / letter pad inter alia furnishing details like TIN number, VAT/CST number, Bank address with EFT Account if applicable, etc and complete postal & e-mail address of their office. 8. Clarification regarding contents of the RFP. A prospective bidder who requires clarification regarding the contents of the bidding documents shall notify to the Buyer in writing about the clarifications sought not later than 14 (fourteen) days prior to the date of opening of the Bids. Copies of the query and clarification by the purchaser will be sent to all prospective bidders who have received the bidding documents.