Date: 1 February 2016
Please note time and venue and that there will be a public session commencing at 6pm immediately prior to this meeting at the conclusion of which the formal Executive will commence Town Hall, Penrith, Cumbria CA11 7QF Tel: 01768 817817 Fax: 01768 890470 Email: [email protected]
Dear Sir/Madam Executive Agenda - 9 February 2016 Notice is hereby given that a meeting of the Executive will be held on Tuesday, 9 February 2016 at Millhouse Village Hall, Millhouse near Skelton immediately following the public session or at 6pm, whichever is the later
1 Apologies for Absence
2 Minutes
RECOMMENDATION that the public minutes E/105/01/16 to E/119/01/16 and of the meeting of the Executive held on 26 January 2016 be confirmed and approved by the Chairman as a correct record of those proceedings (copies previously circulated).
3 Declarations of Interest
To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.
4 Questions and Representations from the Public
To receive questions and representations from the public under Rules 3 and 4 of the Executive Procedure Rules of the Constitution
5 Questions from Members
To receive questions and representations from Members under Rule 5 of the Executive Procedure Rules of the Constitution
6 Heritage Assets in Eden (Pages 5 - 14)
To consider report CLS114/15 of the Chairman of the Scrutiny Review Group which is attached and which presents the findings from the scrutiny review of Heritage Asset in Eden, along with the group’s recommendations. www.eden.gov.uk 1 RECOMMENDATIONS that:
1. the heritage project proposal to Historic England by Eden’s Tourism Network Heritage sub group be endorsed by the Council;
2. that if the project proposal is accepted, the Executive ascertain whether any grant could be made by the Council to assist with part funding the project. and;
3. that the Executive encourage all Members to participate in the English Tourism Events scheduled to take place in March 2016.
7 Budget Monitoring 2015-2016: 1 April 2015 to 31 December 2015 (Pages 15 - 22)
To consider report F8/16 of the Finance Director which is attached and which is the quarterly budget monitoring report against the revised revenue and capital estimates recommended by the Executive to Council on 26 January 2016.
RECOMMENDATION that the report be noted
8 Disposal of Offices and Chapels at Penrith and Appleby Cemeteries (Pages 23 - 30)
To receive report CLS7/16 from the Director of Corporate and Legal Services which asks Members to consider the disposal of the office and Chapel at Penrith Cemetery and the disposal of the Cemetery Chapel at Appleby Cemetery.
RECOMMENDATION that the Executive;
1. declares the land and buildings at Penrith Cemetery shown on the plan at Appendix 1 surplus to requirements and markets it for lease;
2. declares the Cemetery Chapel at Appleby Cemetery surplus to requirements and markets it for sale, as shown in the plan at Appendix 2.and;
3. the Director of Corporate and Legal Services be authorised to negotiate any disposal of either premises, should an offer above the lower end of the valuations provided at section 5, be achieved.
9 Tour of Britain Cycle Race 2016 - Request for Eden District Council to become a Delivery Partner for the Eden Stage (Pages 31 - 80)
To consider report CD14/16 of the Communities Director which asks Members to agree for the Council to become a Delivery Partner with Cumbria County Council to once again be involved in hosting a stage of the Tour of Britain 2016 over the period 4 to 11 September and to agree to set aside a one off non-recurring growth item to cover the costs set out in the body of the report.
RECOMMENDATION that; www.eden.gov.uk 2 a) The outturn reports on the economic and media coverage derived from Tour Of Britain 2015 be noted;
b) Eden District Council agrees to support the 2016 Tour Of Britain event as it passes through the District in order to maximise the economic benefits to Cumbria on the same basis as 2015; and
c) a one off growth item of £46,000 be recommended to Council for inclusion in the 2016/17 budget. This includes the cost of being a Delivery Partner.
10 Any Other Items which the Chairman decides are urgent
11 Date of Next Scheduled Meeting
To confirm the next scheduled meeting of the Executive as 1 March 2016 at Morland Village Hall.
Yours faithfully
P G Foote Director of Corporate and Legal Services
Democratic Services Contact: Members Services
Encs
For Attention All members of the Executive, i.e.
Leader and Portfolio Holder for Strategic and Community Leadership Councillor K Beaty
Deputy Leader and Housing and Health Portfolio Holder Councillor Mrs L Grisedale
Executive Councillor D Hymers MBE, Portfolio Holder for Economic Development Councillor G Nicolson OBE, Portfolio Holder for Resources Councillor M Slee, Portfolio Holder for Communities Councillor A Todd, Portfolio Holder for Services
For Information - All remaining members of the Council
www.eden.gov.uk 3
Report No CLS114/15 Eden District Council Environment and Economy Scrutiny Committee 17 December 2015 Executive 9 February 2016 Heritage Assets in Eden Report of the Chairman of the Review Group
1 Purpose of Report 1.1 The purpose of this report is to present the findings from the scrutiny review of heritage assets in Eden, along with the group’s recommendations to the Executive. 2 Recommendations It is recommended that: The Environment and Economy Scrutiny Committee: 1. That the report including recommendations be approved. 2. That the report be submitted to the Executive for approval and implementation. The Executive:
3. That the heritage project proposal to Historic England by Eden’s Tourism Network Heritage sub group be endorsed by the Council.
4. That if the project proposal is accepted, the Executive ascertain whether any grant could be made by the Council to assist with part funding the project.
5. That the Executive encourage all Members to participate in the English Tourism Events scheduled to take place in March 2016.
3 Report Details
3.1 In October 2015 a task and finish group began looking at a question submitted to the Scrutiny Work Plan 2015-2016 which was confirmed at the Scrutiny Co-Ordinating Board on 4 June 2015.
3.2 The task and finish group agreed to review the question ‘Does Eden make the best use of our heritage assets to promote economic development and tourism?’
1 3.3 The task and finish group were presented with desk research in order to provide background information on the tourism industry within Eden.
3.4 The task and finish group attended a witness session with Eden’s Tourism Manager in order to gain a better understanding of the work being undertaken by Eden District Council.
3.5 The task and finish group present a written report which is attached as Appendix 1. 4 Policy Framework 4.1 The Council has four corporate priorities which are: Decent Homes for All Strong Economy, Rich Environment Thriving Communities Quality Council 4.2 This report meets Strong Economy, Rich Environment corporate priority. 5 Implications 5.1 Legal 5.1.1 There are no legal implications arising from this report. 5.2 Financial 5.2.1 Any decision to reduce or increase resources must be made within the context of the Council’s stated priorities, as set out in its Council Plan 2015- 19 as agreed at Council on 17 September 2015. 5.2.2 The Scrutiny review itself does not have any financial implications as the review was undertaken within existing Scrutiny resources. 5.2.3 The report does make a recommendation that if the funding application to Historic England is successful that the Executive consider whether it is appropriate to award a grant to assist with the project however, this would be for the Executive to determine. 5.3 Equality and Diversity 5.3.1 The Council has to have regard to the elimination of unlawful discrimination and harassment and the promotion of equality under the Equality Act 2010 and related statutes. 5.3.2 There are no equality and diversity implications which have relevance to the subject matter and the Council’s responsibilities. 5.4 Environmental 5.4.1 The Council has to have due regard to conserving bio-diversity under the Natural Environment and Rural Communities Act 2006. 5.4.2 There are no environmental implications under the Natural Environment and Rural Communities Act 2006.
2 5.5 Crime and Disorder 5.5.1 Under the Crime and Disorder Act 1998 the Council has to have regard to the need to reduce crime and disorder in exercising any of its functions. 5.5.2 There are no implications under the Crime and Disorder Act 1998. 5.6 Children 5.6.1 Under the Children Act 2004 the Council has to have regard to the need to safeguard and promote the welfare of children in the exercise of any of its functions. 5.6.2 There are no implications under the Children Act 2004. 5.7 Risk Management 5.7.1 Risk Management is a process whereby attempts are made to identify, actively control and reduce risk to protect the council. This covers not only the traditional areas of insurable risk but also the organisational risk that the council faces in undertaking all its activities. 5.7.2 The report itself does not contain any risk but it does make a recommendation for financial funding. 6 Reasons for decision/recommendation
6.1 Tourism within Eden is a vital part of our District’s economy and needs to be promoted and supported in the right way in order for the industry to continue to grow. The members recognised that this was a prime area for potential development that the members were keen to encourage.
Director of
Governance Checks: Checked by or on behalf of the Chief Finance Officer Checked by or on behalf of the Monitoring Officer
Background Papers: None Contact Officer: Charlotte Alderson Telephone Number: 01768 212277
3
Scrutiny at Eden
Heritage Assets in Eden: Does Eden Make the Best Use of Our Heritage Assets to Promote Economic Development and Tourism?
December 2015
www.eden.gov.uk Chairman’s Foreword
Here in Eden we have a vast amount of heritage that can be found across our district. In Eden we have castles, stone circles, roman roads, industrial and transport heritage, strong connections to historical figures such as Wordsworth and Lady Anne Clifford and a community that carries a strong sense of pride in all that the district has to offer. Despite Eden being a rural district with a relatively small population the district has been ranked highly for its heritage assets. In a recent collation of information, by the RSA (Royal Society for the encouragement of Arts, Manufactures and Commerce) and the Heritage Lottery Fund, Eden District has been ranked in the top 6% for its Heritage. This shows that for such a small rural district we have so much to offer. I would like to thank Eden’s Tourism Team for their hard work and dedication to the tourism industry, Eden’s Tourism Team truly represents the benefits that come from working with other organisations and the importance of being involved in multiple areas of an industry. As they are involved in many organisations across and outside the district and are achieving great things. Eden’s Tourism Industry is an excellent example of partnership working and we, as members, hopes that this continues. Eden District has a rich cultural heritage and it is an area of tourism that is becoming increasingly popular. In ordered for Eden to embrace this increasing popularity we need to make heritage information more accessible. This is a challenge that Eden’s Tourism Team are currently facing and with the support of Historic England and other tourism related organisations Eden District council can make heritage information easily available to the public in a variety of different ways. It is for this reason that the task and finish group support the work being undertaken by Eden’s Tourism Team to submit a proposal to Historic England which will help make heritage information more accessible.
Councillor Joan Raine
2 1. Background 1.1 In October 2015 a task and finish group began considering a question submitted to the Scrutiny Work Plan 2015-2016. The Scrutiny Work Plan 2015-2016 was confirmed at the Scrutiny Co-Ordinating Board on 4 June 2015. 1.2 The question submitted to the Scrutiny Work Plan 2015-2016 was ‘Eden Has Significant Heritage Assets Including Historic Buildings, Landscapes and Collections. I Am Referring Here To The District As A Whole, Not Just Assets That Are Owned Or Managed By The Council. Do We Make The Most Use Of Our Heritage Assets To Promote Economic Development Including Tourism And To Provide Citizens With Recreational And Educational Opportunities? 1.3 The task and finish group agreed that this topic was too broad and to alter the question to ‘Does Eden make the best use of our heritage assets to promote economic development and tourism?’ 1.4 Four Members had registered their interest in the question and therefore formed the task and finish group. 1.5 In June 2015, the Work Plan considered that this review topic would meet the ‘Thriving Communities’ corporate priority, however as part of scoping the review, the task and finish group agreed that the topic would fit better with the ‘Strong Economy, Rich Environment’ priority. The Task and Finish Group Members are: 1.6 Councillors: Joan Raine (Chair), Douglas Banks, Keith Morgan and Richard Sealby. Aims 1.7 The task and finish group considered the aims of the review and, in line with the question put forward to the Scrutiny Work Plan, agreed that the review should look at the work currently being undertaken by Eden District Council and to ascertain areas where members could make a positive contribution. 1.8 The group considered the definition of ‘Heritage Assets’ and agreed to keep the term relatively broad. The members regarded ‘Heritage Assets’ to included physical assets (such as buildings), heritage activities (such as the Ullswater Steamers) and historical individuals (such as Lady Anne Clifford). Methodology 1.9 The task and finish group first met on 3 November 2015 to discuss background information on tourism and heritage within Eden. In order to get a more detailed account of the work being undertaken the members requested a witness session with Eden’s Tourism Managers. 1.10 The task and finish group met with Eden’s Tourism Manager on 1 December 2015 and explored the work currently being undertaken by Eden District Council in regards to tourism, specifically looking at heritage tourism. The members welcomed the information from Eden’s Tourism Manager and praised the hard work of Eden’s Tourism Team as well as the involvement of tourism related organisations. 1.11 The task and finish group met on 7 December 2015 to finalise the report and their recommendations.
3 2. Findings 2.1 The task and finish group were presented with a summary of the recent Heritage Asset Index, created by the RSA (Royal Society for the encouragement of Arts, Manufactures and Commerce) and the Heritage Lottery Fund. The Heritage Asset Index looks at physical assets, such as buildings or nature reserves, as well as heritage activities, such as volunteer groups and Heritage Open Days, and created a ranking system of 325 districts. The Heritage Asset Index considered Eden to be in the top 6% for Heritage Assets, coming 17th out of 325 districts across Britain. Eden is ranked as 148 out of 325 for its assets and 6 out of 325 for its use of activities. When compared with neighbouring districts Eden continues to hold this strong position. Within Cumbria, the districts are ranked South Lakeland (top 3%), Barrow-In-Furness (top 5%), Eden (top 6%), Copeland (top 17%), Allerdale (top 20%) and Carlisle (top 34%). 2.2 The members were also presented with data from 2014 STEAM (Scarborough Tourism Economic Activity Monitor). STEAM is a tourism impact modelling process that quantifies the local economic impact of tourism, from both staying and day visitors, through analysis and use of a variety of inputs including visitor attraction numbers, tourist accommodation bedstock, events attendance, occupancy levels, accommodation tariffs, visitor expenditure levels, transport use levels and tourism- specific factors. According to the 2014 STEAM research figures Eden benefited from an increase on the number of visitors, their spend and the number of FTE (full time equivalent jobs) supported by Tourism: 4.5 million visitors (up 5% on 2013) A massive £276.99 million (up 10% on 2013) spent by visitors Tourism Supported 4,039 FTE (Full time equivalent) jobs (up 3.6% on 2013)
2.3 The members also received data from Cumbria Tourism which stated that in 2012 42% of visitors to Cumbria visited a heritage attraction and within Eden 35% of visitors visited a heritage attraction. Cumbria Tourism also stated that 53% of International visitors stated that culture and heritage was their main reason for visiting Britain.
2.4 The task and finish group conducted a witness session with Eden’s Tourism Manager to better understand the work being conducted in regards to tourism, specifically heritage tourism. During the witness session, the task and finish group discovered that:
2.4.1
Heritage tourism is a growing area of economic potential. In order to best harness this potential, heritage should be seen as part of a wider tourism ‘offer’ to visitors and be easily accessible. Heritage assets function most usefully when visitors can see that they have access to other facilities such as toilets, car parking and cafes. The Council has established the Eden Tourism Network and this group have recently created a sub-group called the Castles and Heritage sub-group. This group includes Council officers, a local guest house owner, representatives from Dalmain House, Appleby and Kirkby Stephen Tourist Information 4 Centres, Lowther Castle, a blue badge guide and a representative from Historic England. Historic England is a body that has been created as a result of changes to English Heritage. Whilst there does not seem to be specific data on heritage asset promotion, it is an area that Historic England are keen to progress. Tourist information leaflets that include heritage are either already produced by the Council or other local organisations and these are stocked at Tourist Information Centres or other places of interest. Eden is the first district council in Cumbria to have produced cycle guides covering the whole of the district. The cycle guides produce include various Heritage assets throughout the Eden District. The members were also informed that there has been an increased demand for hardcopy versions of information such as leaflets or maps. English Tourism week will be held in March 2016 and the theme for this year will be ‘heritage’
2.4.2 The Tourism team are also collating Heritage attractions into upcoming Heritage themed itineraries and will be updating of Eden District Council’s Tourism website so that heritage information is more easily accessible to the public.
2.5 Members gave specific focus to a proposal being submitted to Historic England by Eden’s Tourism Managers on behalf of the Eden Tourism Network Heritage sub group. The intention of the sub group is to raise awareness of heritage within Eden and is a prime example of the partnership organisations that exist within Eden’s tourism industry. The sub group includes representatives from local heritage attractions, guest houses, tourist information centres, blue badge guides, Historic England and Eden District Council.
2.6 Tourism within Eden is a vital part of our district’s economy and needs to be promoted and supported in the right way in order for the industry to continue to grow. The members recognised that ‘heritage’ was a prime area for potential development that the members were keen to encourage.
2.7 A first stage proposal has been submitted and accepted by Historic England and a second stage proposal is currently being prepared. If accepted, Historic England are likely to offer part funding to deliver the project, with remaining funding needing to be identified.
2.8 The proposal to Historic England is intended to include updating the website with a specific heritage section, the creation of heritage information leaflets and the publication of an app dedicated to heritage in Eden. The proposal focuses on promoting heritage assets within the four main market towns Penrith, Alston, Kirkby Stephen and Appleby as well as their surrounding areas. The second phase of the proposal would be to create a sellable publication on Eden’s heritage which would include more specific heritage information.
2.9 The task and finish group highlighted the number of environmental and health benefits that would be offered to the public through these information leaflets as the leaflets would encourage active pursuits, such as cycling and walking, as the
5 means of transport between locations. It was recognised that this could be a potential avenue for funding.
3. Conclusions 3.1 The group were encouraged by the amount of work being undertaken by Eden’s Tourism Team and praised the team for their hard work and participation in multiple networks, organisations and sub groups. 3.2 The members wished to acknowledge that Eden District Council does not work alone within Eden’s Tourism Industry and wished to acknowledge the contribution and dedication of Eden District Council’s partners. 3.3 The group were pleased that efforts were being made to collate heritage information and attractions, both on the website and through publication, in order to make information more accessible to Eden’s residents and visitors. 3.4 The Members recognised the value of the current proposal to Historic England by the Eden Tourism Network Heritage sub group and fully support the proposal. 3.5 Members were encouraged that active pursuits, such as cycling or walking, were being combined with heritage assets in Eden’s existing and upcoming publications. These would be available to the public online and in hard copies. Members considered that this would not only encourage sustainable transport to Eden’s visitors but would also be more accessible to Eden’s residents and therefore encourage a healthier lifestyle. 3.6 Members were pleased with the progression of partnership working within Eden’s Tourism industry and welcomed the prospect that this would continue to advance in future years. 3.7 Eden’s Tourism Team annually organise events locally to celebrate the national ‘English Tourism Week’ initiative to help raise awareness and participation within Eden’s Tourism Industry. The members were informed that English Tourism Week 2016 would have a heritage focus. 4. Recommendations The task and finish group agreed the following recommendations to be put to the Executive. 1) That the heritage project proposal to Historic England by Eden’s Tourism Network Heritage sub group be endorsed by the Council. 2) That if the project proposal is accepted, the Executive ascertain whether any grant could be made by the Council to assist with part funding the project. 3) That the Executive encourage all Members to participate in the English Tourism Events scheduled to take place in March 2016. Timescales: Environment and Economy – 17 December 2015 Executive – 12 January 2016
6 Report No. F8/16 Eden District Council Executive 9 February 2016 Scrutiny Co-ordinating Board 10 March 2016 Budget Monitoring 2015-2016: 1 April 2015 to 31 December 2015 Report of the Director of Finance 1. Purpose of Report 1.1 This is the quarterly budget monitoring report. Monitoring is against the revised revenue and capital estimates recommended to Council by the Executive on 26 January 2016. 2. Recommendation
This report is noted.
3. Background to the Report 3.1 It is an important financial control that the Council regularly monitors both its revenue and capital spend. 3.2 Revenue spend against budget is monitored monthly by the Resources Portfolio Holder and Management Team. Capital spend is monitored quarterly, given the small scale of the programme. 3.3 The purpose of the report is to ensure that the actual income and expenditure is in line with budget, any variations identified and any impact on service performance assessed. 3.4 In 2015-2016 the Council has a net revenue budget of £7.5 million and a Capital Programme of £4.2 million. 3.5 Appendix 1 sets out a summary revenue budget monitoring report. This is designed to focus on the major budgets and areas of financial risk: risk here is used in the sense of where a budget, such as interest receipts, can be subject to external events, which can rapidly put pressure on a budget. It is not intended to be a comprehensive report covering all budgets. It is appropriate that senior management and Members’ attention is focused on the higher level items. It should be noted that all budget holders regularly monitor the detailed budgets they are responsible for on a regular basis: a monthly budget monitoring reminder goes out from Financial Services to all budget holders. An overall code-by-code budget review is undertaken every quarter by the Director of Finance. 3.6 Appendix 2 sets out a summary capital budget monitoring report. 3.7 The 2015-2016 budgets shown in Appendices 1 and 2 are the revised revenue and capital estimates recommended to Council by the Executive on 26 January 2016.
1 3.8 Historically, the Council has not had budgetary control problems. 4. Points of Note 4.1 Revenue 4.1.1 Appendix 1 identifies a number of variances and gives appropriate explanations. The mains point of note are:
Development Control income: income continues to run ahead of budget despite it being revised upwards in setting the revised estimate. Income levels are expected to fall to more normal levels in 2016-2017
Car parking: income is £21,000 above the revised budget. The original budget had been reduced to reflect declining income but it now appears that income is bearing up better than anticipated. 4.2 Capital 4.2.1 Appendix 2 sets out spend against the agreed Capital Programme. There is a brief description of what each scheme is. There is also a note on progress on the scheme. 4.2.2 Capital spend does not occur evenly during the year and most of the variances are due to timing differences. The main reason for difference between the budget and expenditure is the level of housing grant (mandatory and discretionary) expenditure which is significantly below the budget. The housing team have commented that spend to date (as at 26 January), plus commitments, totals £411,000: this compares to the budget for the year of £608,000. 5. Policy Framework 5.1 The Council has four corporate priorities which are: Decent Homes for All Strong Economy, Rich Environment Thriving Communities Quality Council This report supports the ‘Quality Council’ corporate priority 6. Implications 6.1 Legal 6.1.1 There are no legal implications. 6.2 Financial 6.2.1 Any decision to reduce or increase resources must be made within the context of the Council’s stated priorities, as set out in its Council Plan 2015-2019, as agreed at Council on 17 September 2015. 6.2.2 The detailed financial implications are dealt with in section 4 of the report and the Appendices. 6.3 Equality and Diversity 6.3.1 The Council has to have regard to the elimination of unlawful discrimination and harassment and the promotion of equality under the Equality Act 2010 and related statutes. 2 6.3.2 There are no equality and diversity implications relating to this. 6.4 Environmental 6.4.1 The Council has to have due regard to conserving biodiversity under the Natural Environment and Rural Communities Act 2006. 6.4.2 There are no environmental implications arising from this report. 6.5 Crime and Disorder 6.5.1 Under the Crime and Disorder Act 1998, the Council has to have regard to the need to reduce crime and disorder in exercising any of its functions. 6.5.2 There are no crime and disorder implications arising from this report. 6.6 Children 6.6.1 Under the Children Act 2004, the Council has to have regard to the need to safeguard and promote the welfare of children in the exercise of any of its functions. 6.6.2 There are no children implications arising from this report. 6.7 Risk Management Implications 6.7.1 Risk Management is a process whereby attempts are made to identify, actively control and reduce risk to protect the Council. This covers not only the traditional areas of insurable risk, but also the organisational risk that the Council faces in undertaking all its activities. 6.7.2 There are two main risks:
the budget is exceeded;
the outcomes from expenditure are not what was planned. 6.7.3 This report is a mechanism to mitigate the above risks.
D J Rawsthorn Director of Finance Governance Checks: Checked by, or on behalf of, the Chief Finance Officer ✓ Checked by, or on behalf of, the Monitoring Officer ✓
Background Papers: Revenue and Capital Budgets: (ReportsF4/16 and F2/16, Executive, 26 January 2016)
Contact Officers: David Rawsthorn (Revenue) Clive Howey (Capital) Telephone Numbers: 01768 212211 01768 212213
3 Intentionally Blank
4 Appendix 1 Summary Budget Report Summary Budget Report (Budgets > £100,000 per annum and risk areas) 1 April 2015 to 31 December 2015
Expenditure Head Budget* Actual Variance/Note to Date to Date To Date Reason/Note £’000 £’000 £’000 Salaries 3,422 3,399 23 See overleaf Interest -192 -196 4 Development Control Fees -538 -661 123 Original estimate of £420,000 increased to revised estimate of £717,000 for year. Actual income to date substantially ahead of revised budget to date Building Control Fees -177 -167 -10 Leisure Contract 105 103 2 Blue Collar Contract 1,313 1,286 27 Variances on contingency/non-core budgets Land Charges Fees -86 -83 -3 Benefits Paid (Net Cost: Full Year) 4 0 4 Car Parking Income -196 -217 21 Appears reduction of original estimate may have been too great Recycling Net Cost (Q3) 61 42 19 Higher recycling credits account for £12,000 of this: higher recyclates than estimated Building Maintenance 174 150 24 234
*Based on revised 2015-2016 budgets
NB: For budget and actual Minus = income. For variance Minus = overspend
5 Intentionally Blank
6 Appendix 2
Capital Monitoring Statement*
1 April 2015 to 31 December 2015
Estimate Expenditure Scheme Description Approved to by Executive 31 Dec 16 26 Jan 16 £'000 £'000 Environment Portfolio Yellow Dam - Threlkeld 10 0 Contribution to Environment Agency scheme to repair failing dam: invoice received Footway Lighting 155 75 Capital works to lighting in the district Renewable Energy 120 79 Installation of PV panels and boilers at Council Buildings (Council, 17 July 2014) 285 154 Planning and Economy Portfolio Eden Business Park - Phase 1 5 0 Completion of road resurfacing pending final land sales Eden Business Park - Additional Access Road 15 0 Provision of access road on Eden Business Park 20 0 Housing Portfolio Mandatory renovation grants 373 86 Grant provision to correct sub-standard housing for disabled customers Discretionary renovation grants 235 122 Grant provision to correct sub-standard housing Affordable Housing Fund 135 0 Loans scheme for RSLs 743 208 Communities Portfolio Penrith Leisure Centre 22 0 Correction of water ingress to sports hall roof Castle Park Improvement 20 0 Scheme to address health and safety issues Loan - Penrith Leisure Centre 55 53 Loan to contractor to provide soft play facility at centre 97 53 Resources Portfolio Banks Wood, Appleby 19 8 Remediation works to stop land movement Depot Relocation 20 0 Relocation of Depot to suitable premises Town Hall Site - Land assembly, building demolition and 110 13 Development following site acquisition car park construction in 2011-2012 149 21
Total Capital Programme 1,294 436
7
Report No CLS7/16
Eden District Council Executive 9 February 2016
Disposal of Offices and Chapels at Penrith and Appleby Cemeteries Reporting Officer: Director of Corporate and Legal Services
Responsible Portfolio: Resources and Services
1 Purpose of Report
1.1 To consider the disposal of: the office and Chapel at Penrith Cemetery the Cemetery Chapel at Appleby Cemetery 2 Recommendation:
The Executive:
1. Declares the land and buildings at Penrith Cemetery shown on the plan at Appendix 1 surplus to requirements and markets it for lease.
2. Declares the Cemetery Chapel at Appleby Cemetery surplus to requirements and markets it for sale, as shown in the plan at Appendix 2. 3. The Director of Corporate and Legal Services be authorised to negotiate any disposal of either premises, should an offer above the lower end of the valuations provided at section 5, be achieved.
3 Report Details
3.1 The Council is the freehold owner of the office and Chapel at Penrith Cemetery and the Chapel at Appleby Cemetery.
3.2 As part of the work of the Corporate Projects Team, the future use, or disposal of the premises at Penrith Cemetery, was considered in the summer of 2015. A report of this review was considered by the Council’s Management Team and, on receipt of this, Management Team recommended that Members’ approval be sought to declare the Penrith premises surplus to requirement and dispose of them and, alongside this, the Appleby Cemetery Chapel as surplus and to seek disposal of this.
3.3 The two sites under consideration differ and this will be explained in section 4 below.
1 4. Consideration of the Sites 4.1 Penrith Cemetery and Chapel 4.1.1 The site is located within Penrith Cemetery, close to the Lodge, which was sold in 2011. The buildings are identical in appearance from the outside, of a symmetrical composition, with a central gate tower which is topped by a belfry and spire. The eastern side of the building is the Chapel and toilet facilities and the west side is the office with kitchen facilities. The office facility was closed in October 2015 and the staff and service delivery relocated to the Mansion House. The Chapel is currently available for use for funeral services.
4.1.2 There is an area to the rear of the premises which is a tarmac hardstanding, providing parking provision immediately adjacent to the buildings.
4.1.3 It is noted that any party purchasing or leasing the buildings would have to seek planning permission for any change of use. There is always the possibility that such an application would be refused by the Planning Committee. Any disposal would be promoted with this being made clear at the outset.
4.1.4 The Council’s land agent has undertaken a valuation exercise and provided figures for full freehold disposal and a market rent.
4.1.5 To sell the garden land to the front and the buildings, which would likely be for residential use, a value of £50,000 to £75,000 has been indicated. Alternatively, the buildings may be purchased by a potential office occupier who would not wish to be responsible for the maintenance of any grassed area outside of the buildings. Again, the valuation indicated is £50,000 to £75,000.
4.1.6 A market rental for these premises has also been provided, but this would depend on the purpose for which the premises were let. A rental figure in the range of £5,000 to £7,000 per annum has been provided.
4.1.7 It is suggested that a lease is the preferred option as the buildings are already furnished and have reasonable facilities provided. They may be leased in their current condition for the purpose for which they are currently used. It is anticipated there may be some opposition to any proposal to change the use of the buildings. This is shown by the comments received from one local funeral director. A change to residential use may not find a party willing to use the premises for this purpose. There is also a possibility that another business user may be interested in the premises and Penrith Town Council may express an interest in it. Therefore, a lease should be pursued initially. Should this prove unsuccessful, a freehold sale could be investigated. 4.2 Appleby Cemetery Chapel 4.2.1 The Cemetery Chapel at Appleby is a single storey detached former Chapel which is open plan, arranged as a main hall with timber flooring and plaster finished walls. It does have an electrical supply and some lighting, although there are currently no toilet facilities or other services connected to the
2 building. It is currently secure but, at this time, it is not used for any specific purpose, as to do so would require work to be undertaken to make it fit for use.
4.2.2 Similar to the Penrith premises, a valuation has been sought for disposal of the premises and this has indicated a market value of between £25,000 and £45,000. This assumes the full freehold title of the property. The valuer also stressed that, to dispose of the building in its existing condition, without planning consent, it is likely that £25,000 would be achieved. The attaining of the higher value would, in all probability, require outline planning consent for residential development, in advance of any sale. It is suggested that any potential purchaser could seek planning permission after purchase.
4.2.3 As regards renting of the premises, the Council’s land agent has indicated that, in its current condition, it would be unlikely that a tenant would be secured, unless the building was to be let purely as a basic storage facility, providing only a nominal return. Because of this, it is not proposed to pursue renting the premises any further.
5. Other Matters
5.1 As part of the initial review undertaken into this project, local funeral directors in the Penrith area were contacted and informed of the possible decision to dispose of the Penrith premises. Two responses were received, one of which offered no comment. The second response was against the proposal to dispose of the Penrith Chapel. Since Management Team’s consideration of the Corporate Projects Team’s report, this funeral director published their views in the local press. It is likely that this company will continue to oppose any proposal to dispose of the premises. The point is made, however, that this company could seek to lease the premises at the market rental indicated by the Council’s land agent. All local funeral directors should be given notice of the intent to sale or lease the building once a decision has been reached to provide a notice period for the company to find alternate facilities for such services.
5.2 The use of the Penrith Chapel varies from year to year. The following table shows the use of the premises for the last three years: Year Use
2013-2014 13
2014-2015 24
2015-2016 to Date 5
5.3 There are alternative facilities available in Penrith which can be used for non- religious funeral services.
3 6 Policy Framework
6.1 The Council has four corporate priorities which are: Decent Homes for All Strong Economy, Rich Environment Thriving Communities Quality Council 6.2 The proposal falls within the corporate priority Quality Council.
7 Implications 7.1 Legal 7.1.1 A freehold disposal will require the necessary legal work to be undertaken. Should the Penrith premises be let, a suitable lease agreement would have to be drawn up. 7.2 Financial 7.2.1 Any decision to reduce or increase resources must be made within the context of the Council’s stated priorities, as set out in its Council Plan 2015- 2019, as agreed at Council on 17 September 2015.
7.2.2 The sale of either premises would generate a capital receipt at the value of any agreed disposal.
7.2.3 Disposal of the premises would result in a decrease in revenue running costs of both premises. At present the revenue costs for both premises total £20,300. This is all direct costs, so if the premises were disposed of, this amount could expect to be saved annually. Should the premises at Penrith be leased, then it is likely that not all of the running costs would be saved. A rental income of £5,000 to £7,000 per annum would be receivable. 7.3 Equality and Diversity 7.3.1 The Council has to have regard to the elimination of unlawful discrimination and harassment and the promotion of equality under the Equality Act 2010 and related statutes.
7.3.2 There are no implications. 7.4 Environmental 7.4.1 The Council has to have due regard to conserving biodiversity under the Natural Environment and Rural Communities Act 2006.
7.4.2 There are no implications. 7.5 Crime and Disorder 7.5.1 Under the Crime and Disorder Act 1998, the Council has to have regard to the need to reduce Crime and Disorder in the exercising of any of its functions.
7.5.2 There are no implications.
4 7.6 Children 7.6.1 Under the Children Act 2004, the Council has to have regard to the need to safeguard and promote the welfare of children in the exercise of any of its functions.
7.6.2 There are no implications. 7.7 Risk Management 7.7.1 Risk Management is a process whereby attempts are made to identify, actively control and reduce risk to protect the Council. This covers not only the traditional areas of insurable risk, but also the organisational risk that the Council faces in undertaking all its activities.
7.7.2 The risks involved are mainly reputational and financial. As has already been shown, there is some concern locally, certainly to the planned disposal of the Penrith premises. There may also be concern about any proposal to dispose of the Appleby Chapel. Assuming the Penrith premises are closed, without suitable maintenance whilst awaiting its disposal, the building could quickly become dilapidated and may need work undertaken to ensure it remains of a reasonable standard. This would obviously incur a financial liability.
8 Reasons for decision/recommendation
8.1 To support the disposal of relatively low used sites and to decrease the running costs of the premises. Any disposal will also result in a capital receipt, which will be welcome funding to the Council’s Capital Programme.
P G Foote Director of Corporate and Legal Services
Governance Checks: Checked by or on behalf of the Chief Finance Officer Checked by or on behalf of the Monitoring Officer
Background Papers: Valuation reports received from Walton Goodland Contact Officer: Clive Howey Telephone Number: 01768 212213
5 Appendix 1
Penrith Cemetery Chapel
6 Appendix 2
Appleby Cemetery Chapel
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Report No CD14/16
Eden District Council Executive 9 February 2016
Tour of Britain Cycle Race 2016 - Request for Eden District Council to become a Delivery Partner for the Eden stage
Reporting Officer: Communities Director
Responsible Portfolio: Communities
1 Purpose of Report
1.1 To agree for the Council to become a Delivery Partner with Cumbria County Council to once again be involved in hosting a stage of the Tour of Britain 2016 over the period 4 to 11 September.
1.2 From 1.1 above to agree to set aside a one off non-recurring growth item to cover the costs set out in the body of the report.
2 Recommendation:
It is recommended that:
a) The outturn reports on the economic and media coverage derived from Tour of Britain 2015 be noted
b) EDC agrees to support the 2016 TOB event as it passes through the district in order to maximise the economic benefits to Cumbria on the same basis as 2015
c) A one off growth item of £46,000 be recommended to Council for inclusion in the 2016/17 budget. This includes the cost of being a Delivery Partner.
3 Report Details
3.1 At the Executive of 7 April 2015 Report No CD31/15 minute E/147/4/15 Members resolved to support the Council becoming a Delivery Partner with the County Council in order to bring the 2015 Tour of Britain to Eden. Executive also resolved to set aside a budget of £46,000 from the Economic Development Budget to cover the cost of becoming a Delivery Partner and other costs including additional staff time.
3.2 The 2015 event was extremely successful not only on a National level, but locally with many communities being involved in activities in their own areas, these ranging from simply decorating the yellow bikes which were placed along the route to staging larger events such as those in Melmerby and in Penrith.
1 3.3 The Aviva Tour of Britain 2015 Economic Impact Report (Appendix 1) contains a number of interesting statistics which support any decision to once again support the event, statistics include:
• 50,000 people attended the event in Cumbria
• Average length of stay was 1 ½ days
• The net visitor expenditure in Cumbria alone was £1,754,559
• The total net visitor expenditure for the whole event was £3,469,773
It has been suggested by the County Council that Eden benefitted to the tune of approximately 75% of the overall benefit of Stage 5.
3.4 A further document the “Media Pack” (Appendix 2) provides independent information on the coverage last year’s event received. The pack which covers stages 3 & 5 in Cumbria, shows the extent of the “Shop Window” offered to Cumbria and Eden through its participation in the event, not only on a National but a truly international level, statistics include:
• Stage 1 shown live on ITV 1
• All other stages shown live on ITV 4
• 1 Hour highlights shows each evening
• Post Tour review programmes shown 10 days following the event.
• Average viewing figures for stage 5 Live 323,000 Highlights 463,000 and repeats 53,000
• 13 TV Broadcasters and 129 Territories with a potential of 116,487,600
• Much more publicity ranging from interviews on Various Radio stations to the general press.
3.5 The exact route for the 2016 event is yet to be confirmed however it is understood that by Eden committing to become a Delivery Partner for the 2016 event that the proposal is for Eden to host a significant section of one of the stages. This offers Eden another opportunity for businesses and communities to become involved in another high profile event and offers a major opportunity to confirm that the County and particularly the District is open for business as usual following the recent devastating floods.
4 Policy Framework
4.1 The Council has four corporate priorities which are: • Decent Homes for All • Strong Economy, Rich Environment • Thriving Communities • Quality Council
2 4.2 This report meets the Thriving Communities corporate priority.
5 Implications
5.1 Legal
5.1.1 Eden District Council will need to enter into a contract with Cumbria County Council to become an official Delivery Partner of the Tour of Britain. Road closures and perhaps town centre closures will need to be arranged. These were arranged in one application in 2015 in association with the County Council.
5.2 Financial
5.2.1 Any decision to reduce or increase resources must be made within the context of the Council’s stated priorities, as set out in its Council Plan 2015-19 as agreed at Council on 17 September 2015.
5.2.2 In addition to the Delivery Partner contribution for the stage there are a number of other costs which would normally fall to the District Council, this list is not exhaustive but the type/areas of expenditure are outlined in Table 1 below.
5.2.3 In 2015/16 the Budget was set at £46,000 costs were carefully managed and as a result the total cost for the event was £29,000 with £17,000 being returned to the Economic Development Budget. From this it would appear that it may be possible to have a lower budget than last year, however as we are to stage a start event which it is felt may require additional funds to stage it is felt that it would be prudent to provide a budget of at least the same level as last year, costs for the event will once again be carefully controlled / managed.
5.2.4 The overall estimated cost of becoming involved in staging the event are set out below:
Table 1 Services/elements which EDC would have to meet the Estimated cost of to support a stage of the Tour of Britain Cost/Implications £ Delivery Partner contribution 20,000
Staffing, additional internal staffing from a variety of areas Up to 6,000 may be required during the build up to the event
Other services that normally fall to a District Council as part Up to 5,000 of a Tour of Britain stage: • Stewarding:6/8 security staff with qualifications • Voluntary Stewards (up to 50) and their welfare • Town Centre additional street cleaning and public realm • improvements
3 • Liaison with local businesses • Town centre road closures if needed (CCC pay for all • other road closures) • Bus and Taxi route changes • Access/closures to EDC owned and other car parks • Licencing for sales • Dressing of/flowers for podium • Provision of media room Extra local promotional Budget 5,000
Contingency 10,000
Total £46,000
5.2.4 It is not possible to fund this from existing 2016/17 economic development budgets so the funding would need to be a growth item in the 2016/17 budget (to be considered at Council on 18 February). If agreed, then any of the budget not used would go back in to balances and not be available for other purposes.
5.3 Equality and Diversity
5.3.1 The Council has to have regard to the elimination of unlawful discrimination and harassment and the promotion of equality under the Equality Act 2010 and related statutes.
5.3.2 There are no equality and diversity issues associated with this report.
5.4 Environmental
5.4.1 The Council has to have due regard to conserving bio-diversity under the Natural Environment and Rural Communities Act 2006.
5.4.2 There are no environmental issues arising from this report.
5.5 Crime and Disorder
5.5.1 Under the Crime and Disorder Act 1998 the Council has to have regard to the need to reduce crime and disorder in exercising any of its functions.
5.5.2 There are no crime and disorder issues arising from this report.
5.6 Children
5.6.1 Under the Children Act 2004 the Council has to have regard to the need to safeguard and promote the welfare of children in the exercise of any of its functions.
4 5.7 Risk Management
5.7.1 Risk Management is a process whereby attempts are made to identify, actively control and reduce risk to protect the Council. This covers not only the traditional areas of insurance risk but also the organisational risk that the Council faces in undertaking all its activities.
5.7.2 As with any public outdoor event, there will be health and safety considerations covering both spectators and riders. The Tour of Britain is a well - established event and the organisers will be experienced in reducing the possible risks. Eden District Council has staff with experience of delivering public events in partnership with others.
5.7.3 Support for this event will involve staff time which will mean that work priorities may have to change to accommodate the time needed to host a successful event. This will be agreed with managers in advance so existing levels of service will not be adversely affected wherever possible.
5.7.4 The costs outlined in the report are only estimates at this stage as the costs of staging a start are not confirmed at this stage, as a result there is the possibility that they may be higher. However last year a similar figure was set aside for the event with only £29,000 being spent.
6 Reasons for decision/recommendation
6.1 To agree that the Council becomes a Delivery Partner with the County Council of the Eden stage of the 2016 Tour of Britain to be staged over the 4 to 11 September on a similar basis to 2015.
6.2 In making the financial contribution of £46,000 to host the event this is supporting the vitality of Eden through proven economic benefit and media coverage.
Ruth Atkinson Communities Director Governance Checks: Checked by or on behalf of the Chief Finance Officer ✓ ✓ Checked by or on behalf of the Monitoring Officer
Background Papers: Contact Officer: Doug Huggon, Leisure Services Manager Telephone Number: 01768 212323
5
1 Introduction
Welcome to Frontline’s economic impact assessment of the Aviva Tour of Britain 2015. This economic impact assessment is based upon the findings from a web-based survey of 2,051 Tour spectators and follows the principles set out in HM Treasury’s ‘Green Book’ Appraisal and Evaluation Guidance and the EventIMPACT guidance. This paper explains the impacts resulting from stage five of the race, held between Prudhoe and Hartside Fell on 10th September 2015. The objectives of the research are to:
The remainder of the paper is structured as follows:
Section 2: The event and the visitors
Section 3: Economic impact assessment
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2 The event and its visitors
We show some of the key statistics for the race below:
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The following chart shows the % of visitors who associate each of the following sponsors with the race:
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3 Economic impacts
While the race is likely to have brought about a number of different types of To calculate the net visitor expenditure, GVA and employment impacts we economic impacts, including impacts related to race staffing, and impacts applied the following adjustments to this figure: associated with procurement expenditure by the event organisers, the impacts related to visitor expenditure are likely to significantly out-weigh these. For example, research into the 2008 Tour of Britain found that visitor expenditure accounted for 92% of the total net impact of this event. This research has therefore chosen to focus exclusively on visitor expenditure related benefits.
The total gross expenditure at the event was £4,781,314. This can be broken down as follows:
We provide full details of our methodological approach in Appendix 1.
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Summary of economic impacts – UK
The figure below shows the net visitor expenditure of the event on the UK economy. We present our findings for other areas in Appendix 2.
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We summarise the net expenditure, net employment and net GVA impacts in the table below. We have assumed that GVA impacts will equal 51.7% of business turnover, based on an analysis of turnover and GVA figures for the retail and hospitality sectors, as reported in the most recent Office for National Statistics (ONS) Input-Output tables. We also assume a UK average productivity rate of £39,000 per full time equivalent (FTE) worker (based on figures in the ONS Blue Book)
Visitor Characteristic
Net Net GVA FTE Area expenditure impact employment impact impact Northumberland £894,353 £462,381 12 Cumbria £1,754,559 £907,107 23 UK £3,469,773 £1,793,873 46
These impacts compare favourably with the net total expenditure impacts of other, similarly sized events, which have taken place in the UK over the past few years:
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Appendix 1: Tour Series, Tour of Britain and Women’s Tour of Britain Displacement economic impact assessment methodology We measured displacement by asking the question “if the Tour of The gross visitor spend figures have been calculated based on the Britain/Tour Series had not been on, what would you have done instead of aggregate visitor expenditure of the visitor survey respondents, scaled up to your visit?”. Options included: the total number of visitors. This was then converted to a net economic impact figure based on the following approach: visited another event or place in the host local authority areas visited another event or place elsewhere in the host region Deadweight visited another event or place elsewhere in the UK visited another event or place outside of the UK We accounted for deadweight by asking the question “why did you come stayed at home or gone to work here today”. Options included: We classified any expenditure by visitors who would otherwise have visited Watching the race/stage was my sole reason for visiting somewhere else in the study geography as displaced expenditure. Watching the race/stage was part of my reason for visiting Watching the race/stage was not part of my reason for visiting The multiplier effect I live locally I work locally We estimated the impact of the multiplier effect based on evidence from previous published research, including reports published on the UK Sport We assumed that any spectator that comes to the location solely to watch Impact research database. In previous years we have taken an average the race should be classified as 0% deadweight; that any spectator for from other sporting events, including the World Half Marathon whom watching the Tour was part of their reason for attending should be Championships and the Rugby Super League Grand Final. classed as 50% deadweight, and that all other spectators should be classed as 100% deadweight.
Leakage
Based on experience from previous research studies, we assumed leakage of 20% at a town level, 10% at a county/local authority level and 5% at a UK level.
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Appendix 2: Local area economic impacts
The figure below shows the net visitor expenditure of the event on the Northumberland economy.
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The figure below shows the net visitor expenditure of the event on the Cumbria economy.
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Appendix 3: Breakdown of visitors by area of origin, age and gender
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Cumbria Stages 3 and 5 Global stars like Mark Cavendish, Andre Greipel, Zdenek Stybar and Sir Bradley Wiggins took part in the 2015 edition of the race.
6 Reigning National Road Racing Champions
20 Teams from 10 Countries
8 British Teams including 10 Teams that raced in the Great Britain 2015 Tour de France Stage 3 Start Stage 3 Route Stage 5 Route Stage 5 Finish
2015 Winner: Edvald Boasson Hagen
2015 Winner: Owain Doull
2015 Winner: Peter Williams
2015 Winner: Peter Williams 2015 Winner: Owain Doull
2015 Winner: Owain Doull
2015 Winner: Cannondale - Garmin
Stage 3 & 5 Coverage
Other Regional Broadcasters on the event included:
Bespoke TV Ribble Film
London LIVE Notts TV
Voice of My Own STV BBC 5Live also Broadcast from the Aviva Tour of Live & Pre-Recorded radio 27 interviews with organisers Britain
9 Different regional BBC Radio Stations
9 Different commercial Radio Stations
Entire radio programmes 3 broadcast from location at Tour of Britain
Stage 3 & 5 Coverage
Stage 3 & 5 Coverage Further Online News from: Online coverage also included BT Sport, Eurosport, ESPN, Yahoo and MSN Stage 3 & 5 Coverage
StageStage 33 && 54 Spectators Spectators Engaging the community
Branding SweetSpot Group Rathbone House 01932 831 485 4a Heath Road tourofbritain.co.uk Weybridge Surrey, KT13 8TB