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Nuclear Administrative & Technical Manual Item Procurement

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Nuclear Administrative & Technical Manual Item Procurement 0 ~ a a a ~ ~ a a ~ ~ Q ~ ~ I I~ - I I ~ ~ I ~ ~ ~ ~ . I I I ~ ' ~ ~ . ' . ' I- i ~ ~ ~ ~ ~ ~ ~ ~ j' I I ~ ~ ~ . I ' ' ~ I ~ ~ ' ' I I I ~ ~ ~ ' ~ ~ ~ ~ ~ . ~ ~ ' ~ ~ I I ~ ~ ' ' ' ~ ~ ~ ' ~ ~ ~ ' I ~ ~ ' I l' ~ ~ ~ I ' ~ ~ I ~ ~, ~ ~ j ~ I I I ~ ~ I C E T V ND TEC CAL L GE F 22 REVISION ITEM PROCUREMENT SPECIFICATION (IPS) REQUIREMENTS 87DP-OMC09 14 SEGXKIH 1.0 PURPOSE 2.0 RESPONSIBILITIES 3.0 PROCEDURE 3.1 General Requirements 3.1.1 General Definition 3 3.1.2 IPS Structure 3 3.1.3 IPS Evaluation 4 3.1.4 Evaluation Process 7 3.1.5 Numbering IPS Evaluations 8 3.1.6 IPS Clauses 9 3.1.7 IPS Page Numbers 10 3.2 Technical Issues 10 3.3 Requirements for the Procurement of Items and Services 15 4.0 DEFINITIONSAND ABBREVIATIONS 31 " 5.0 REFERENCES 37 6.0 APPENDICES 40 6.1 Appendix A - IPS Forms 40 6.2 Appendix B - Instructions for Completion of IPS Forms 50 6.3 Appendix C - Preventive Maintenance (PM) Criteria 60 6.4 Appendix D - Shelf LifeCriteria 63 6.5 Appendix E - IPS Standard Clauses 6.6 Appendix F - Commodity Item Identification 100 6.7 Appendix G - Additional Guidelines for Circuit Breakers 101 6.8 Appendix H - Item Record Type Evaluation 103 ! N CL DNIINISTRATIVEAND TECHNICALNIA AL PA E F <22 REVISION ITEM PROCUREMENT SPECIFICATION (IPS) REQUIREMENTS 87DP-OMC09 14 1.0 I. I This procedure establishes the methodology for determining the requirements and documentation needed to procure components, parts, commodities, and to dedicate commercial grade items for safety related use. The Item Procurement Specification (IPS), , provides the link between applications (EQIDs) and specific items (C&Is). 1.2 The scope ofthis procedure includes items intended as replacements for current plant equipment (e.g., replacement items for Q, QAG, and NQR permanent plant equipment). New equipment shall require an equipment specification in accordance with EDI Specs prior to an IPS evaluation. I.3 For commercial grade items that are to be dedicated for safety-related use, this procedure must be followed in conjunction with procedure 87DP-OMC06. 2.0 The following individualslpersonnel have responsibilities outlined in the body ofthis procedure: Responsible Individual (RI) Independent Verifier(IV) ~ Materials Section Leader Materials Admin. Team QC Receiving Procurement & Materials Assurance Note: Any Changes to this procedure which affect Graded Quality Assurance shall be submitted to Nuclear Assurance in accordance with the PVNGS UFSAR prior to issuance. I 'r tl 7,». CLE R AD I I TRATIVEAND TECHNICAL lYIAN AL PAGE 4 OF 122 REVISION ITEM PROCUREMENT SPECIFICATION (IPS) REQUIREMENTS 87DP-OMC09 14 3.0 3.1 3.1.1 General Definition The Bill of Material (BOM) and Material Management Information System (MMIS) Databases contain certain configuration information which is verified and controlled by the Item Procurement Specification (IPS) process. The process of updating and maintaining the database is based upon IPS Evaluations which are performed to initiate or change the database. IPS evaluations are documented by either the Item Procurement Specification Change Notice (IPSCN) or the Item Procurement Specification General Change Notice (IPSGC), hereaAer referred to as IPS Change. 3.1.2 IPS Structure The IPS documents are structured such that there is generally a one to one rela'ionship between the IPS forms and the database screens. This allows IPS changes to be processed using database screen prints. An IPS is developed for each model or commodity. Therefore, BOMs can be classified as: 3.I,2.l The model BOMs are maintained on an electronic database that contains design related information for a particular model. The BOM Database provides the design output basis for the applicability of C/Is to EQID application. When an approved model BOM is changed. an IPS change is initiated. 3.1.2.2 The commodity BOMs are maintained on an electronic database that contains design related information for a particular commodity and is controlled by the IPS Change Process. A Commodity by detinition is an item having generic applications throughout the plant which lends itself to bulk procurement. The commodity BOM will not identify a specific EQID end use for an item. However, for those commodities which are included in model BOMs, the model BOM will identify the end use EQID. 3.I.2.3 When an item is not linked to an approved BOM, it is considered as a non-BOM item. Such items are reviewed for identification of procurement requirements. These items are processed through non-BOM IPS change notices pending preparation of an IPS. The IPS number to be used in these cases is the vendor NPRDS code or commodity code for the item followed by Ao I (e.g., N395-AO I ). UCLEAR ADMINISTRATIVEAND TECHNICALMAN AL - PAGE 5 QF 122 REVISION ITEM PROCUREMENT SPECIFICATION (IPS) REQUIREMENTS 87DP-OMC09 14 3.1.3 IPS Evaluation 3.1.3.I An IPS is developed for each BOM model or commodity and can be uploaded by the Parts Data File (PDF) or manually entered. The model IPS allows for the evaluation ofall parts ofa model or portions thereof. The commodity IPS allows for the evaluation ofall similar commodities in one document. See Section 3.I.5.4 for the numbering of IPS documents. &e initial IPS document and all subsequent ~~ to the IPS document should include as a minimum. where applicable, the following: Where applicable, the corresponding MMISIBOM screen print may be used in lieu of the Form. Forms are contained in Appendix A. See Appendix B for instructions on the completion ofthe IPS Forms. IPSCN Page I- Used for initial IPS evaluations and subsequent changes or revisions. Identifies and describes ivhy the change is being made, Impact Review Summary, identifies C/I's included, and documents the required signatures and EQ notifications. IPSCN Page 2- Used to describe changes made and provide justification for the changes. List documents used and affected documentslitems. IPSCN Comments- Used to document comments as required. Form B (BOM screen Used to document the references utilized to complete the WMJ006)- I PS Evaluation. Also used to establish the IPS number for a given model. Form C (BOM screen Used to ideiitifythe items being evaluated (i.e., WMJ005)- components, parts, commodities) and to provide the link to the part breakdown reference and C&I. Form E (MMISscreen Used to document the purchasing and receiving IOSOA) requirements. Form F (BOM screen Used to document the dedication criteria for safety-related WMQ003 where commercial grade items. Screen WMQ003 is used to identify applicable) specific performance tests and acceptance criteria which are required during post installation to complete dedication activities. Only performance tests which differ from standard/required installation performance t ts need '~ be recorded. CLEA AD NISTRATIVEAND TECHNICALNIA AL PA E 6 F 122 REVISION ITEM PROCUREMENT SPECIFICATION (IPS) REQUIREMENTS 87DP-OMC09 14 Form H (BOM screens Used to establish groups for an IPS and to document WMJ001 & WMJ004 approved applications, Form I- Used to present a table ofcontents for reterenced documents utilized and attached to the IPS document (as required). Independent- Used to document the independent verification (a single checklist Verification Checklist is required). 3.1.3.2 HKQmogm There are two methods ofchanging II'/BOM information. (a) 5@zjfi{JZMI~- The Item Procurement Specification Change Notice (IPSCN) may be used to establish (see 3.1.3.1) or make changes to a specific IPS (e.g., K085- 001, Rev. 00). The IPSCN may be generated to change multiple class & items within the same IPS. The IPSCN may also be used for class & items that are not included in an IPS. (b) " '0 inay be used to make changes to multiple IPS's. Each IPSGC shall identify all IPS's being "hanged and an input will be made on each WMJ006 screen indicating DOC TYPE "DC" and the IPSGC number (without hyphens) under "DOC NUMBER" (e.g. "GENXAOINAOOOI")unless the IPSGC is implementation of procedure criteria. When implementing a general procedure change or correction of data to comply with procedural criteria, no updates to WMJ006 are required (e.g. procedural clause change). The basis for the change shall be justified. For changes to non-BOM class & item, enter the change notice number or the IOSOA screen in the IPS Reference Field. The followingmethods may be used to document the required changes in the IPSCN or the IPSGC: A "was-is" report consisting ol' customized summary of data from the BOM/MMIS/EDB Databases with a mark-up of changes may be used to document changes in the IPSCN/IPSGC. Forms identified in 3.1.3.1. These forms should only be used when adding new data and not for changing existing data. Marked up screen prints (See 3.1.3.1). The screen prints shall clearly display existing data and mark ups identifying required data changes or additions. When attaching database change sheets to the IPS change for data entry, the Rl gag present the changes so they will be clearly understoc 1 hy the .Jata entry person. Therefo,v, the following rules should be followed: ;r NUCLEAR AD Nl TRATIVEAND TECHNICALMANUAL PA E 7 F 122 REVISION ITEM PROCUREMENT SPECIFICATION (IPS) REQUIREMENTS 87DP-OMC09 14 Whenever that data already exists on the database and is being modified. a screen-print mark-up or "was-is" report should be used to identify the changes. Data already existing and not changing need not be rewritten on a data entry form. (3) New C/I definition should be by screen-print mark-up of the unapproved (order policy 51) MMISscreen I050A (ifon the database). (4) New additions to BOM database screens JOI, J04, J05, and J06 should be by screen- print or "was-is" report (make sure the print is taken from a view that includes enough space to add the items).
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