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Project Coordination and Management Unit, Shetimahamandalbhavan, 270, Bhamburda, Senapatibapat Road, Pune – 411 016

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Project Coordination and Management Unit, Shetimahamandalbhavan, 270, Bhamburda, Senapatibapat Road, Pune – 411 016 HON.BALASAHEB THACKERAY AGRI-BUSINESS AND RURAL TRANSFORMATION PROJECT(SMART) Project coordination and Management Unit, ShetiMahamandalBhavan, 270, Bhamburda, SenapatiBapat Road, Pune – 411 016. E-mail- [email protected] SMART/PCMU/Hiring of vehicles / 678 /2021-22 Date: - 13/08/2021 To, All Concerns, Subject: - Invitation for Sealed Quotations for Hiring of vehicles on Monthly Rental & on Call Basis. Dear Sir /Madam, 1. Government of Maharashtra has announced the implementation of “Agribusiness & Rural Transformation (SMART) Project” in the State of Maharashtra. 2. You are invited to submit your sealed competitive quotation for the following vehicles; a) On monthly basis: 1. Honda City (All AC)/Ciaz(AC) 2. Innova Crysta / Mahindra XUV500 (All AC) 3. Maruti Suzuki Swift Desire/Tata Zest/ Toyota Etios (All AC) 4. Maruti Suzuki Swift/Toyota Liva (All AC) 5. Mahindra Xylo/ Mahindra Bolero/Mahindra TUV300/Maruti Ertiga (All AC) Project Coordination and Management Unit (PCMU) of SMART Project, will hire around one to six vehicles from the above mentioned vehicles on Monthly rental basis as per requirement. b) On call basis for local use: 1. Honda City (All AC)/Ciaz(AC) 2. Innova Crysta / Mahindra XUV (All AC) 3. Maruti Suzuki Swift Desire/Tata Zest/ Toyota Etios (All AC) 4. Maruti Suzuki Swift/Toyota Liva (All AC) 5. Mahindra Xylo/ Mahindra Bolero/Mahindra TUV300/Maruti Ertiga (All AC) 6. Traveller 16 Seater or equivalent (All AC) 7. Bus 35 Seater or equivalent (All AC) PCMU (SMART) will require approximately two to ten vehicles days in a month on call basis for local use. c) On call basis for out Station: 1. Honda City (All AC)/Ciaz(AC) 2. Innova Crysta / Mahindra XUV (All AC) 3. Maruti Suzuki Swift Desire/Tata Zest/ Toyota Etios (All AC) 4. Maruti Suzuki Swift/Toyota Liva (All AC) 5. Mahindra Xylo/ Mahindra Bolero/Mahindra TUV300/Maruti Ertiga (All AC) 6. Traveller 16 Seater or equivalent (All AC) 7. Bus 35 Seater or equivalent (All AC) PCMU (SMART) will require approximately two to ten vehicle days in a month on call basis for out station. 3. Eligibility and qualification of agency: Agency should submit following documents along with the quotation. a. Registration certificate of business under shop & establishment Act. b. Latest income tax return. c. Copy of permanent account number (PAN). d. Copy of GST Number. e. Registration Certificate of minimum five vehicles registered in agency’s name and minimum five vehicles on lease agreement with other agencies (vehicle model should not be earlier than year 2018). f. Experience certificate / copy/copies of order issued by Government /semi Government / corporation /non-government organisation / commercial establishment for at least three years of experience intour and travels business. If the agency failed to submit any of the above mentioned documents, the said agency will be treated as non responsive and will not be considered. Requirement of number of vehicles given is only for estimation/evaluation purpose. It may reduce or increase during implementation as per actual requirement. 4. Terms & Conditions : a. The agency should have minimum five vehicles registered in its name and minimum five vehicles on lease agreement with other agencies & model should not be earlier than year 2018. b. The agency should have at least 3 years of experience in the tour and travels business in providing vehicles in the Government Sector/semi government/corporation/commercial establishment/ large private sector companies. c. The agency shall bear all expenses required for keeping the vehicles in smooth running condition such as fuel, lubrication oil, consumables, necessary spares, maintenance, driver’s salary etc. d. All applicable taxes, permits, license, comprehensive insurance and any other documents for operating the vehicle commercially should be fully paid and should be available in the vehicles. e. The vehicle is required on all working days normally for 12 hours. Vehicle may be required on Sundays & other holidays on demand as per the requirement. Sunday and other Gazette holidays will be covered in the definition of monthly basis. f. Any change in vehicle or drivers will be allowed only in exceptional circumstances and that to with the prior information/approval of Administrative officer of PCMU, SMART. g. Driver to be provided must possess valid driving license having minimum three years’ experience. The agency must submit the photocopies of licenses at the time of contract. Drivers should be familiar with all important places in Pune. The Drivers of the vehicle must follow traffic rules and other regulations prescribed by the Govt. from time to time. h. The drivers must always be in a common uniform and must be well mannered and courteous and should always carry a mobile phone with them as it will enable the officer to contact them at any time. i. The vehicle must be made available at any given time and day as informed. The vehicle should report to the place of requirement as per directions of the office. The mileage will be counted from agency office to agency office. j. The PCMU, SMART will not be responsible for any loss, injury, damage or accident to the vehicle or to any other vehicle. k. The agency should have the arrangements for repairing their vehicle in a short time and during the repair time the agency should provide a substitute vehicle and driver immediately. l. The telephone facility (24 hours) must be available with the agency. The agency shall pay the Parking charges/ Toll charges during the travel and the same shall be reimbursed by PCMU, SMART to the agency on raising of the monthly bill. m. PCMU, SMART will pay the GST as applicable. n. Applicable tax would be deducted at source. o. A penalty of Rs. 2000/- per day may be levied if any vehicle fails to meet above terms and conditions on any day. p. Rates quoted should be valid for a period of one year from the date of award of contract. No revision in quoted rates on account of increase in fuel charges, spares, taxes etc. will be entertained. q. The successful bidder will have to enter into an Agreement for one year on Rs. 500/- Non-judicial paper. However, PCMU, SMART reserves the right to cancel the Agreement at any time without assigning any reasons whatsoever. r. The contract will initially be for a period of Two years which may be extendable for further One years on rendering satisfactory services without changing existing agreed norms. s. Log Book has to be maintained for each vehicle. Any advance will not be paid. Agency will be responsible for drivers lodging, boarding and any other expenses, vehicle expenses during travel. t. Minimum charges will be paid if running of the vehicle is less than the agreed norms. u. The agency will abide by all statutory requirements as per Minimum Wage Act, Employee’s Provident Fund Act, Workmen Compensation act, Payment of Wages Act, Contract Labour (Regulation and Abolition) Act and motor vehicle Acts. etc. v. Additional Project Director, SMART will not be responsible or liable in case of any dispute arising between the agency and the drivers employed by the agency and no relationship of Employer and Employee shall come into existence between the PCMU, SMART and the agency or drivers for which all responsibilities shall vest with the agency alone. w. Additional Project Director, SMART reserves the right to terminate this arrangement without assigning any reasons thereof, by serving on the agency a notice of one month to this effect, and on the refusal of the agency to accept the notice of termination of the arrangement or passive avoidance to do so, the said notice shall be sent by registered post on the address of the agency recorded with the PCMU, SMART, where after it shall be deemed to have been served to the agency. PCMU, SMART shall also be entitled to appoint any other person, firm or company at its discretion to perform the job entrusted to the agency after termination of the arrangement. Provided that the termination of the arrangement, as aforesaid, shall not absolve the agency of its liability regarding vehicle hiring arrangements already entrusted to it in accordance with the direction of the PCMU, SMART. x. In case of any dispute arising out / relating to interpretation of terms of conditions or functioning of the agency vis-a-vis the PCMU, SMART, the Additional Project Director, SMART shall be the sole authority to decide the arbitrator in accordance with the Indian Arbitration Act 1940. The agency agrees to execute all documents, which may be required by the PCMU, SMART in this regard. 5. Bid Price : a. The rates should be quoted for all above vehicles. Corrections, if any, shall be made by crossing out, initialling, dating and rewriting. b. The rates quoted by the bidder shall be fixed for the duration of contract & shall not be subject to adjustment on any account. c. The price shall be quoted in Indian Rupees Only. d. Rates should be quoted for 1. Monthly basis: a. Minimum running 2000 KM & 300 Hrs duty in a month (Local & out station). b. Rate / KM over and above 2000 KM. c. Extra hours over and above 300 Hrs. 2. On call basis for local use: a. Minimum running 80 KM &12Hrs duty / Day. b. Rate / KM over and above 80 KM/ Day. c. Extra hours over and above 12 Hrs/ Day. 3. On call basis for out Station: a. Minimum running 300 KM / Day (24 Hrs). (24 hrs will be calculated from the starting time of journey to end time of journey) b. Rate / KM over and above 300 KM. c. No halt & extra hour charges will be paid.
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