Project Coordination and Management Unit, Shetimahamandalbhavan, 270, Bhamburda, Senapatibapat Road, Pune – 411 016

HON.BALASAHEB THACKERAY AGRI-BUSINESS AND RURAL TRANSFORMATION PROJECT(SMART) Project coordination and Management Unit, ShetiMahamandalBhavan, 270, Bhamburda, SenapatiBapat Road, Pune – 411 016. E-mail- [email protected]

SMART/PCMU/Hiring of vehicles / 678 /2021-22 Date: - 13/08/2021

To, All Concerns,

Subject: - Invitation for Sealed Quotations for Hiring of vehicles on Monthly Rental & on Call Basis.

Dear Sir /Madam, 1. Government of Maharashtra has announced the implementation of “Agribusiness & Rural Transformation (SMART) Project” in the State of Maharashtra. 2. You are invited to submit your sealed competitive quotation for the following vehicles; a) On monthly basis: 1. Honda City (All AC)/Ciaz(AC) 2. Innova Crysta / Mahindra XUV500 (All AC) 3. Maruti Suzuki Swift Desire/Tata Zest/ Toyota Etios (All AC) 4. Maruti Suzuki Swift/Toyota Liva (All AC) 5. Mahindra Xylo/ Mahindra Bolero/Mahindra TUV300/Maruti Ertiga (All AC) Project Coordination and Management Unit (PCMU) of SMART Project, will hire around one to six vehicles from the above mentioned vehicles on Monthly rental basis as per requirement.

b) On call basis for local use: 1. Honda City (All AC)/Ciaz(AC) 2. Innova Crysta / Mahindra XUV (All AC) 3. Maruti Suzuki Swift Desire/Tata Zest/ Toyota Etios (All AC) 4. Maruti Suzuki Swift/Toyota Liva (All AC) 5. Mahindra Xylo/ Mahindra Bolero/Mahindra TUV300/Maruti Ertiga (All AC) 6. Traveller 16 Seater or equivalent (All AC) 7. Bus 35 Seater or equivalent (All AC) PCMU (SMART) will require approximately two to ten vehicles days in a month on call basis for local use. c) On call basis for out Station: 1. Honda City (All AC)/Ciaz(AC) 2. Innova Crysta / Mahindra XUV (All AC) 3. Maruti Suzuki Swift Desire/Tata Zest/ Toyota Etios (All AC) 4. Maruti Suzuki Swift/Toyota Liva (All AC) 5. Mahindra Xylo/ Mahindra Bolero/Mahindra TUV300/Maruti Ertiga (All AC) 6. Traveller 16 Seater or equivalent (All AC) 7. Bus 35 Seater or equivalent (All AC) PCMU (SMART) will require approximately two to ten vehicle days in a month on call basis for out station.

3. Eligibility and qualification of agency: Agency should submit following documents along with the quotation. a. Registration certificate of business under shop & establishment Act. b. Latest income tax return. c. Copy of permanent account number (PAN). d. Copy of GST Number. e. Registration Certificate of minimum five vehicles registered in agency’s name and minimum five vehicles on lease agreement with other agencies (vehicle model should not be earlier than year 2018). f. Experience certificate / copy/copies of order issued by Government /semi Government / corporation /non-government organisation / commercial establishment for at least three years of experience intour and travels business. If the agency failed to submit any of the above mentioned documents, the said agency will be treated as non responsive and will not be considered. Requirement of number of vehicles given is only for estimation/evaluation purpose. It may reduce or increase during implementation as per actual requirement.

4. Terms & Conditions : a. The agency should have minimum five vehicles registered in its name and minimum five vehicles on lease agreement with other agencies & model should not be earlier than year 2018. b. The agency should have at least 3 years of experience in the tour and travels business in providing vehicles in the Government Sector/semi government/corporation/commercial establishment/ large private sector companies. c. The agency shall bear all expenses required for keeping the vehicles in smooth running condition such as fuel, lubrication oil, consumables, necessary spares, maintenance, driver’s salary etc. d. All applicable taxes, permits, license, comprehensive insurance and any other documents for operating the vehicle commercially should be fully paid and should be available in the vehicles. e. The vehicle is required on all working days normally for 12 hours. Vehicle may be required on Sundays & other holidays on demand as per the requirement. Sunday and other Gazette holidays will be covered in the definition of monthly basis. f. Any change in vehicle or drivers will be allowed only in exceptional circumstances and that to with the prior information/approval of Administrative officer of PCMU, SMART. g. Driver to be provided must possess valid driving license having minimum three years’ experience. The agency must submit the photocopies of licenses at the time of contract. Drivers should be familiar with all important places in Pune. The Drivers of the vehicle must follow traffic rules and other regulations prescribed by the Govt. from time to time. h. The drivers must always be in a common uniform and must be well mannered and courteous and should always carry a mobile phone with them as it will enable the officer to contact them at any time. i. The vehicle must be made available at any given time and day as informed. The vehicle should report to the place of requirement as per directions of the office. The mileage will be counted from agency office to agency office. j. The PCMU, SMART will not be responsible for any loss, injury, damage or accident to the vehicle or to any other vehicle. k. The agency should have the arrangements for repairing their vehicle in a short time and during the repair time the agency should provide a substitute vehicle and driver immediately. l. The telephone facility (24 hours) must be available with the agency. The agency shall pay the Parking charges/ Toll charges during the travel and the same shall be reimbursed by PCMU, SMART to the agency on raising of the monthly bill. m. PCMU, SMART will pay the GST as applicable.

n. Applicable tax would be deducted at source. o. A penalty of Rs. 2000/- per day may be levied if any vehicle fails to meet above terms and conditions on any day. p. Rates quoted should be valid for a period of one year from the date of award of contract. No revision in quoted rates on account of increase in fuel charges, spares, taxes etc. will be entertained. q. The successful bidder will have to enter into an Agreement for one year on Rs. 500/- Non-judicial paper. However, PCMU, SMART reserves the right to cancel the Agreement at any time without assigning any reasons whatsoever. r. The contract will initially be for a period of Two years which may be extendable for further One years on rendering satisfactory services without changing existing agreed norms. s. Log Book has to be maintained for each vehicle. Any advance will not be paid. Agency will be responsible for drivers lodging, boarding and any other expenses, vehicle expenses during travel. t. Minimum charges will be paid if running of the vehicle is less than the agreed norms. u. The agency will abide by all statutory requirements as per Minimum Wage Act, Employee’s Provident Fund Act, Workmen Compensation act, Payment of Wages Act, Contract Labour (Regulation and Abolition) Act and motor vehicle Acts. etc. v. Additional Project Director, SMART will not be responsible or liable in case of any dispute arising between the agency and the drivers employed by the agency and no relationship of Employer and Employee shall come into existence between the PCMU, SMART and the agency or drivers for which all responsibilities shall vest with the agency alone. w. Additional Project Director, SMART reserves the right to terminate this arrangement without assigning any reasons thereof, by serving on the agency a notice of one month to this effect, and on the refusal of the agency to accept the notice of termination of the arrangement or passive avoidance to do so, the said notice shall be sent by registered post on the address of the agency recorded with the PCMU, SMART, where after it shall be deemed to have been served to the agency. PCMU, SMART shall also be entitled to appoint any other person, firm or company at its discretion to perform the job entrusted to the agency after termination of the arrangement. Provided that the termination of the arrangement, as aforesaid, shall not absolve the agency of its liability regarding vehicle hiring arrangements already entrusted to it in accordance with the direction of the PCMU, SMART. x. In case of any dispute arising out / relating to interpretation of terms of conditions or functioning of the agency vis-a-vis the PCMU, SMART, the Additional Project Director, SMART shall be the sole authority to decide the arbitrator in accordance with the Indian Arbitration Act 1940. The agency agrees to execute all documents, which may be required by the PCMU, SMART in this regard. 5. Bid Price : a. The rates should be quoted for all above vehicles. Corrections, if any, shall be made by crossing out, initialling, dating and rewriting. b. The rates quoted by the bidder shall be fixed for the duration of contract & shall not be subject to adjustment on any account. c. The price shall be quoted in Indian Rupees Only. d. Rates should be quoted for 1. Monthly basis: a. Minimum running 2000 KM & 300 Hrs duty in a month (Local & out station). b. Rate / KM over and above 2000 KM. c. Extra hours over and above 300 Hrs.

2. On call basis for local use: a. Minimum running 80 KM &12Hrs duty / Day. b. Rate / KM over and above 80 KM/ Day. c. Extra hours over and above 12 Hrs/ Day. 3. On call basis for out Station: a. Minimum running 300 KM / Day (24 Hrs). (24 hrs will be calculated from the starting time of journey to end time of journey) b. Rate / KM over and above 300 KM. c. No halt & extra hour charges will be paid. d. No lodging & boarding arrangement will be made for driver. 6. Each bidder shall submit only one quotation in the attached format. Rates should be quoted for all items mentioned in the quotation format. Incomplete quotation will be rejected. Quotation should be properly sealed. Sealed quotations boldly superscript as “Quotation for Hiring of vehicles on monthly rental basis& on call basis for PCMU, SMART”. 7. Bidder shall not contact other bidder in matter relating to this quotation. 8. Validity of Quotation: Quotation shall remain valid for a period of 60 days, after deadline for submission of quotation. 9. Evaluation of Quotation: Project Coordination & Management Unit (PCMU) shall evaluate all the items together and compare the quotations determined to be substantially responsive i.e. which a. Are properly signed; b. Confirm to the terms and conditions and specifications. c. Quoted rates for all vehicles/items. d. submitted all required documents as per clause 5 above. 10. No negotiations will be entertained. 11. Award of Contract: Project Coordination & Management Unit (PCMU) will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price. 11.1: Notwithstanding the above, the Project Coordination & Management Unit (PCMU) reserves the right to accept or reject any quotation and to cancel the bidding process and reject all quotations at any time prior to the award of the contract. 11.2: The bidder whose bid is accepted will be notified of the award of the contract by the Project Coordination & Management Unit (PCMU) prior to the expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the Work Order. 12. Payment: The payment will be made on monthly basis within two weeks from the date of submission of bills duly supported by duty slip(s)/log sheet(s) duly signed by the concerned officers. 13. You are requested to provide your offer latest by 23rd August 2021 up to 2.30 PM. at PCMU, SMART. We look forward to receiving your quotations and thank you for your interest in this project.

Sd/- Additional Project Director, SMART, Pune. PLACE - PUNE DATE - 13/08/2021

QUOTATION FORMAT (Should be on supplier’s letter head) To, The Project Director, Hon. Balasaheb Thackeray Agribusiness & Rural Transformation (SMART) Project, Sheti Mahamandal Bhavan, 270, Bhamburda, Senapati Bapat Road, Pune – 411 016.

Sub: - Submission of quotation for supply of commercial vehicles on Monthly & on call basis.

Dear Sir, As per your requirement, we are glad to submit you our most reasonable and competitive rates as under. A) On Monthly Basis

Total Qty. SR. Rate Amount Vehicle Terms U/M Per NO. / Unit Per Month* Month Minimum Distance Kms.2000 & Honda Vehicles 1 1 300 Hrs City/Ciaz Rate per km above 2000 KM KM 300 (All AC) Rate for extra hours above 300 Hrs Hours 20

Innova Crysta / Minimum Distance Kms.2000 & Vehicles 2 Mahindra 300 Hrs 2 XUV500/ (All Rate per km above 2000 KM Km 300

AC) Rate for extra hours above 300 Hrs Hours 20

Maruti Suzuki Minimum Distance Kms.2000 & Vehicles 1 Swift 300 Hrs 3 Desire/Tata Rate per km above 2000 KM Km 300

Zest/ Toyota Rate for extra hours above 300 Hrs Hours 20 Etios (All AC) Minimum Distance Kms.2000 & Maruti Suzuki Vehicles 1 300 Hrs 4 Swift/Toyota Rate per km above 2000 KM Km 300 Liva (All AC) Rate for extra hours above 300 Hrs Hours 20

Mahindra Xylo/ Minimum Distance Kms.2000 & Vehicles 1 Mahindra 300 Hrs Bolero/Mahindr Rate per km above 2000 KM Km 300 5 a TUV300/ Maruti Ertiga Rate for extra hours above 300 Hrs Hours 20

(All AC) Total Amount of A(Excluding Taxes)

B) On call basis for local use

Total Qty. SR. Rate/ Amount Vehicle Terms U/M Per NO. Unit Per Month* Month Minimum Distance Kms.80 Vehicles 1 &12Hrs Honda City/Ciaz 1 Rate per km above 80 K.M. KM 20 (All AC) Rate for extra hours above Hours 2 12Hrs Minimum Distance Kms.80 & Innova Crysta / 12 Vehicles 1 Mahindra Hrs 2 XUV500/ (All Rate per km above 80 KM Km 20 AC) Rate for extra hours above Hours 2 12Hrs Minimum Distance Kms.80 & Maruti Suzuki Vehicles 1 12Hrs Swift Desire/Tata 3 Rate per km above 80 KM Km 20 Zest/ Toyota Rate for extra hours above Etios (All AC) Hours 2 12Hrs Minimum Distance Kms.80 & Vehicles 1 Maruti Suzuki 12Hrs 4 Swift/Toyota Rate per km above 80 KM Km 20

Liva (All AC) Rate for extra hours above Hours 2 12Hrs Mahindra Xylo/ Minimum Distance Kms.80 & Vehicles 1 Mahindra 12 Hrs. 5 Bolero/Mahindra Rate per km above 80 KM Km 20

TUV300/ Maruti Rate for extra hours above 12 Hours 2 Ertiga (All AC) Hrs Minimum Distance Kms.80 & Traveller 16 Vehicles 1 12 Hrs Seateror 6 Rate per km above 80 KM Km 20 equivalent Rate for extra hours above (All AC) Hours 2 12Hrs Minimum Distance Kms.80 & Vehicles 1 Bus 35 Seater or 12Hrs 7 equivalent (All Rate per km above 80 KM Km 20

AC) Rate for extra hours above Hours 2 12Hrs Total Amount of B(Excluding Taxes)

C) Call basis for out station - Total Qty. SR. Rate/ Amount Vehicle Terms U/M Per NO. Unit Per Month* Month Minimum Distance Kms.300 Vehicles 1 Honda City/Ciaz &24Hrs 1 (All AC) Rate per km above 300 K.M. KM 20

Innova Crysta / Minimum Distance Kms.300 Vehicles 1 Mahindra &24Hrs 2 XUV500/Maruti Rate per km above 300 K.M. Km 20

Ertiga(All AC)

Maruti Suzuki Minimum Distance Kms.300 Vehicles 1 Swift Desire/Tata &24Hrs 3 Zest/ Toyota Rate per km above 300 K.M. Km 20

Etios (All AC)

Minimum Distance Kms.300 Maruti Suzuki Vehicles 1 &24Hrs 4 Swift/Toyota Rate per km above 300 K.M. Km 20 Liva (All AC)

Mahindra Xylo/ Minimum Distance Kms.300 & Vehicles 1 Mahindra 24 Hrs. 5 Bolero/Mahindra Rate per km above 300 KM Km 20

TUV300/ Maruti Ertiga (All AC) Traveller Minimum Distance Kms.300 & Vehicles 1 16Seateror 24 Hrs 6 equivalent Rate per km above 300 KM Km 20

(All AC)

Minimum Distance Kms.300 & Bus 35 Seater or Vehicles 1 24Hrs 7 equivalent (All Rate per km above 300 KM Km 20 AC)

Total Amount of C(Excluding Taxes)

Total Amount per Month i.e. A + B + C(Excluding Taxes) *quantities are for evaluation purpose and are subject to change. We agree to supply above mentioned vehicles in accordance with the terms and conditions mentioned in the invitation for quotations. We hereby certify that, We have taken steps to ensure that no person acting for us or on our behalf will engage in bribery or collusive agreements with competitors. We also undertake to ensure compliance with the requirements of Motor vehicle Act, Contract Labour Act, 1970, EPF, ESIC and also abide by all the other statutory requirements necessary in this regard. We agree that PCMU, SMART would neither involve itself in any matters nor be responsible for any shortcomings arising out of the non-compliance of the necessary regulations / laws. Signature of authorised person Name:______Office Stamp/Seal

Agency should submit compliance Report along with the quotation on agencies letter head. Sl.No. Particulars Details to be filled in by the Agency 1 Name of the Agency / Contact Person Regd. office/Business address of the Agency/ Tel. 2 No. (Attach copy of registration under shop & establishment Act) 3 Date of Incorporation / Constitution. PAN No. of the Agency [ Attach a copy of the 4 PAN Card] TAN No. of the Agency [ Attach a copy of the

TAN ] GST No. of the Agency [ Attach a copy of the GST

] Service Tax Registration No. [ Attach a copy of 5 Service Tax Registration No] Whether the agency has 3 years’ experience in providing Vehicle hiring services to the 6 Government Sector/ semi government /corporation / commercial establishment/large private sector companies (Attach copy of Work Orders) Whether the agency is in existence for the last three 7 years. Whether the agency is an Income Tax Assesse having filed its Income Tax return recently (Attach copy of latest Income tax Return) In case the 8 agency is exempted from paying income tax, the exemption certificate received from IT Department may be enclosed. Whether the agency has minimum five vehicles registered on his name and minimum five vehicles on lease agreement with other agencies & model 9 should not be earlier than year 2018 (Attach Proof of ownership of Minimum five vehicles and Lease holding document of five vehicles)

Signature of authorised person Name:______Office Stamp/Seal