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Issue 23: 5 November 2012

Issue 23: 5 November 2012 Dear Members,

The sense of loss associated with the recent death of Marian Hoy New National School is balanced by a strong sense of a life well-lived including a Archives SIG Committee tangible legacy to her profession. Marian recognised the centrality following 2012 AGM of a professional body of knowledge as key to what we do as professional archivists and recordkeepers. Her sustained Featuring ASA Vice commitment to our profession and particularly the education (both President - Lee Amoroso continuing and entry level) required to underpin that profession, is a salient reminder for us to persist with that work. Marian was New Indigenous Issues SIG closely involved with the earlier incarnation and current draft of Committee following 2012 the ASA/RIMPA Joint Statement on Professional Knowledge AGM which is open for comment until the end of November 2012. Please take time to look at it and submit your comments to ensure we have a meaningful, commonly understood reference point for Draft ASA / RIMPA our professional knowledge and practice. Statement of Knowledge for the Archives, Records and The nature of professionalism and role of the ASA as a Information Management professional society were also under discussion last month when Professions the NAA Director General, David Fricker and I met in Adelaide for one of our regular meetings. Archivists and the organisations Vale Marian Hoy that employ them are both beneficiaries of a vibrant, professional society committed to professional learning and development. As a Update on the work of the manager of staff, I have repeatedly seen the benefits to staff ICT Subcommittee members who have become actively involved in their professional association. Accessing a wider professional network; attending conferences and workshops; advocating for professional issues; Featuring A&M Editorial undertaking formal roles in the local branch; assisting with events; Board Member - Helen being informally mentored and mentoring; extending collegiality to McLaughlin new members; etc. all contribute to professional and personal development. Religious Collections SIG AGM There is a lot to be gained through active involvement with the ASA. New Local Government Kylie Percival Archives SIG Convenor ASA President

ALRC Review: Copyright and the Digital Economy

Featuring ASA Member - Gemma Walsh New National School Archives SIG Membership Matters Committee following 2012 AGM

Queensland School Archives At the National School Archives Special SIG - Small Museums Interest Group AGM held on 23 August 2012, Conference, the following were re-elected as office bearers:

Convenor: Steve Stefanopoulos ASA Christmas Presents Secretary: Samantha Cooper New Branch Steve expressed to the meeting that this would Committee following 2012 be his final year as Convenor of the SIG and AGM looks forward to welcoming a new Convenor at the Canberra meeting in 2013. Jobs advertised on Archives Live

NSW School Archives SIG Celebration Featuring ASA Vice President - Lee Amoroso

Lee Amoroso is the Principal Archivist, Collection Management at State Records of South . She is responsible for the physical and intellectual management of 's archival collection of state and local government records. She has worked in various reference, consultancy and training roles within State Records since 1996.

She holds a Bachelor of Arts from the University of Adelaide and a Graduate Diploma in Information Management from the University Vic School Archives SIG - Term of South Australia. 4 Network Meeting Free and open to all involved with Lee was elected as a committee member of the school archives, Network Meetings SA Branch in 2011 and has been a enable fellow school archivists to professional member for some time. Lee was meet informally and view special elected to the ASA Council in August 2012. aspects of the host school on 14 November 2012

Topic: Exploring new perspectives - Archive Q @ A session to whet your appetite! Challenges and opportunities of working in different New Indigenous Issues SIG Committee archives? Charging for services? following 2012 AGM Issues involved in preparing for a school history? Servicing past At the Indigenous Issues Special Interest student reunions? Group AGM held on 22 August 2012, the Copyright and privacy? Keeping following were elected as new office bearers: things in perspective? Time management strategies? Convenor: Andrew Wilson

Click here for further information. Secretary: Hilary Rowell

Newsletter Editor: Kirsten Thorpe Draft ASA / RIMPA Statement of Knowledge for the Archives, Records and Information Management Professions

SOLD OUT!! Reinventing The ASA and RIMPA have produced an exposure draft of a Archival Methods revised version of the Statement of Professional Knowledge after On 29 & 30 November 2012, considering changes in the big picture for the profession over the leading archival thinkers and last few years. The revised draft statement is currently available practitioners Professor Sue on the ASA website for comment by members, educators and McKemmish, Barbara Reed, industry, leading to its final revision in 2013. Submissions are Chris Hurley, Dr Tim Sherratt, due by 30 November 2012 to Cassie Findlay. David Roberts, Cassie Findlay and Dr Kate Cumming, along with futurist and ABC Radio presenter Antony Funnell, will lead a discussion in Sydney on the current state of our professional practice and the external forces Vale Marian Hoy shaping the future that we need to understand, while Dr Richard It is with great sadness that the ASA Council Lehane, Dr Joanne Evans, notes the passing, on Sunday 28 October Judith Ellis, Julie McCormack 2012, of Dr Marian Hoy, after a long illness and others will present case with ovarian cancer. studies on current initiatives designed to reinvent our Archivist, recordkeeper, records manager, professional practice and methods. advocate of the Australian Society of Archivists Click here for further informaton. and its mission, active member of the ASA NSW Branch, co-author of the ASA-RIMPA Joint Statement of Knowledge for the Archives, Records and Information Management Professions; and dear friend, colleague, and mentor to many; Marian will be deeply missed.

Until recently Marian was Professional Development & Education Officer, RIM Professionals Australasia, where she was actively engaged in the national agenda for education and training. Marian was an extremely courageous and dedicated person, who worked tirelessly to progress education Tasmanian Branch Christmas and training of records, archives, and break-up information management professionals Yes, its that time of the year again nationally. when we let our hair down just a little on 3 December 2012. Nicki It is with the deepest sadness that the will fire up the BBQ with bread and ASA acknowledges Marian's passing, and sausages provided. BYO drinks extends its sympathies to her husband Michael, and anything else you think you her children Tristan and Rachel and to Marian's might need. The invitation extends family, friends, and colleagues. to family and close friends so all welcome! Click here for further information. Update on the work of the ICT Subcommittee

The Information & Communication Technology (ICT) Subcommittee was established in February, 2012. Council's aims in establishing the Subcommittee were to:

Review ICT programs for alignment with ASA Inc strategic priorities; Ensure value for money in the provision of ICT services; and Put a regime in place for ICT governance.

Since early 2012, the work of the Subcommittee has expanded to include the operational side of ICT operations, encompassing equipment acquisition, IT infrastructure services, social media and the Society's web site. Whilst not originally envisaged when the Subcommittee was established, a larger role for the Subcommittee became inevitable after the closure of the National Office in Brisbane and reversion of the Ssociety to a not for profit with no salaried workforce. The closure of the National Office also left legacy systems and contracts for services that required review.

In the second half of 2012, the Subcommittee has worked to contain costs, without compromising key services and strategic priorities. As 2012, draws to a close, measures identified in its April 2012 report to contain costs and secure value for money in the provision of back office services have been implemented. Consequently, ASA Inc has terminated its contract with BBE/DMG equipment for equipment hire and moved collaboration, communication and records management to the cloud based Google Apps for Business (GAB) platform. Estimated savings of $5K per annum will accrue from these measures over the next two years. This may not seem like much, but restoration of the financial health of the ASA has been a top priority for Council.

Did my eyes deceive me or is it true that the Society has moved to a cloud based solution for back office services? No and yes- Council is exploring the cloud for collaboration, communication and even records management. Moving the Society’s admin operations to the cloud hasn’t only been a pragmatic decision based on finances. An affordable records management capability is also planned for deployment based on Google’s Vault Services. Third party records management tools (Apps) are also available for the GAB platform. Whilst these tools do not have the bells and whistles of fully featured ERMS solutions, they are affordable, and if successfully implemented, will enable the Society to manage its records digitally, for the first time.

To complete the picture and move the Society's own recordkeeping to firmer foundations, we need a volunteer to work with us on realizing the potential of GAB tools for recordkeeping. It's an excellent opportunity to learn about the cloud and how one of the world's leading IT companies, Google, is responding in its own way to the challenges of e-discovery and digital recordkeeping. We have posted further information about the project to the student group on Archives Live.

Dr Mark Brogan Chair of the ICT Subcommittee

Featuring A&M Editorial Board Member - Helen McLaughlin

Helen works is the Principal Archivist at the University of Melbourne Archives. She has responsibility for the Access and Outreach team, which includes the reference service, public programs, and use of the collection in teaching and learning. Her archival career started with various roles in federal, state and local governments including the City of Port Phillip, Defence Science and Technology Organisation, Victorian WorkCover and Police.

Helen has been a professional member of the Society since 2006. In addition to editing News Notes, she is a member of the Editorial Committee for Archives & Manuscripts and the Awards Committee, and convenor of the Business, Coporate and Labour Archives SIG. She has participated as a member and leader of the Business Archives Taskforce and was previously convenor of the Victorian Branch.

Religious Collections SIG AGM

On the afternoon of Thursday 23 August 2012, the AGM of RCSIG was held at the Records and Archives Centre of the Anglican Diocese of Brisbane, hosted by Anglican Diocesan Archivist Desley Soden. A larger number than usual attended with the Catholic Diocesan Archivists of Australian also joining us. Some were dual members so it all worked out well for these groups with an interesting site visit following the AGM.

Pauline Garland was elected Convener with Carol Anderson, Sue Ryan and Denis Connors as Committee Members. Denis volunteered to be the Newsletter Editor.

There followed a lively discussion in the general business session with the suggestion that members would like to think about the future of the group and do something to revitalise it and give it animation for the future. Two suggestions were raised namely the establishment of state branches where they do not exist and the change of name of the SIG to give a new emphases for the future. Measures are now afoot with these suggestions. The name change suggested was something to the effect of 'Faith Traditions Collections' instead of 'Religion' so that it is more inclusive and descriptive of our collections. Although many benefit and join the School Archives SIG, there are specific areas of need for our specific group where there is not an overlap.

The meeting concluded in time for those wishing to run off to the ASA AGM at the Brisbane Convention Centre at 5pm.

Pauline Garland Convenor, Religious Collections SIG

New Local Government Archives SIG Convenor

Congratulations to Annabel Lloyd from the Brisbane City Council for being appointed the new Convenor of the Local Government Special Interest Group following a number of years of inactivity of the SIG. We look forward to a brighter future for the SIG in 2013 and beyond.

ALRC Review: Copyright and the Digital Economy

The ASA is currently preparing a submission to this review, responding to the specific questions for libraries and archives noted in the issues paper. Last minute contributions are still welcome by 9 November 2012 to Cassie Findlay.

Featuring ASA Member - Gemma Walsh

I have always had an interest in history and while completing my Graduate Diploma in Information Management began to volunteer at the Public Record Office of Victoria. With some amazing volunteers I have helped to archive old court documents and digitise beautiful historical land maps. The experience has piqued my interest in the archiving profession so I'm looking forward to learning more about it through the ASA Inc..

Membership Matters

We are delighted to welcome the following NEW members to the ASA:

Cathy Boyd (NSW), who started a Bachelor of Information Studies (Records and Archives Management) at Charles Sturt University this year St Luke's Grammar School, NSW (delegate Jane Lockie) Gemma Walsh who is a volunteer with the Public Record Office Victoria Patricia Chigwidden from the Parramatta Catholic Diocese Archives William Kyrou who is studying at Monash University Robyn Leach from Westbourne Grammar School, Victoria David Bromage, Senior Research Analyst at Queensland State Archives Jane Reid, who works at the National Archives of Australia, ACT.

Queensland School Archives SIG - Small Museums Conference, Toowoomba

The Queensland School Archives SIG decided to attend the Small Museums Conference held in Toowoomba in lieu of our usual Term 4 meeting. Fourteen of our group attended and all agreed that it was a very well organised and relevant conference with excellent speakers that informed, enthused and inspired us. The bus tour on Friday took us to five small museums in the Toowoomba area that mainly rely on the assistance of hard working volunteers. The museums visited were Highfields Pioneers Village; Toowoomba Grammar School Museum; Pittsworth Historical Village; the Royal Bull's Head Inn (1847); and the Milne Bay Military Museum Toowoomba. What a pity we had just a whistle stop tour as there was so much to see! There were many ideas for displays and wonderful morning & afternoon tea as well as lunch was provided by these museums.

The speakers at the Conference on Saturday and Sunday were of a high quality and varied in their experiences. It made us think carefully about many things - our collections and what we regard as important; when displaying items 'more is not always better'; how we utilise our valuable volunteers; the importance of leadership and clear goals; the impact of using social media to make our collections known and accessible; ideas for displays; the need to be aware of health and safety regulations when setting up displays; and the importance of good lighting.

From our perspective, the workshops on the online Collection Management system eHive, Digital story recording, digitisation of the collection and the correct equipment to use and the way that we could use some of our ephemera to assist in new aspects of the new history element of national curriculum were especially relevant. The Head of the IT Department at the Glennie School, Bobby Barnett talked about working collaboratively with the School Archivist to produce a snapshot of one aspect of the school's history with digital storytelling.

The conference dinner was held at Downs Steam Tourist Railway and Museum, Drayton in a vast engine shed known as 'The Shed.' The traditional Christmas Dinner was preceded by a tour by Robert Keeton, who was so passionate about the museum that his enthusiasm was infectious. What a visionary!

We congratulate Jennie Black (one of our Qld School Archivists) and her team at Glennie for a thoroughly enjoyable and interesting conference, that had a program that was relevant to all its attendees not just those involved in small museums.

Denise Stephenson Convenor, Queensland School Archives SIG

ASA Christmas Presents

Are you looking for a stylish gift to give a fellow archivist or records manager for Christmas? Why not browse the ASA on-line shop for a publication, mug (which were a sell out hit with international visitors to the recent ICA Congress in Brisbane), a contemporary key ring or stylish notepad and pen/pencil set.

For a limited time, there are discounts offered to ASA members for some products, but you will need your membership card at hand to purchase at the discount rate.

New Queensland Branch Committee following 2012 AGM

At the Queensland Branch AGM held on 10 October 2012, the following were elected as new office bearers:

Convenor: Gregory Cope

Secretary: Andrew Wilson

Newsletter Ediotr: Niles Elvery

Committee: Sigrid McCausland, Desley Soden

Jobs advertised on Archives Live

Are you searching for a new job as an archivist or records manager? Or are you keen to fill a vacancy in an archive? If so, why not look at the Listings section of Archives Live where you can do both - find a new job and advertise one too! If you need assistance, please contact the ASA Administrator.

NSW School Archives SIG Celebration

On Wednesday 24 October 2012 Shore School kindly hosted the NSW School Archivies SIG celebrations of two significant school archives anniversaries. It is 40 years since the first Secondary Schools Archives Seminar and 30 years since the first meeting of the NSW School Archives SIG. Both these events were held at Shore. The afternoon began with the SIG’s AGM held in the very impressive Shore Bob Gowing Museum and Archive. Janet Howse stood down after four years as Convenor of the NSW School Archives SIG. Prudence Heath was elected as the new Convenor and Jenny Pearce remains as Secretary. The NSW school archivists' community is very grateful to Janet and Jenny for their hard work especially for organising professional development days. We regularly have over 30 people attending these days and they both provided considerable additional ideas and support to many of us.

The Rev Nick Foord, Chaplain to the Shore Community, then took us on a tour of the Shore Chapel. Completed in 1914, it soon sadly but inevitably included memorials to the many Shore Old Boys killed during WWI. Rev Foord shared with us the history of the Chapel and accounts of some of these Old Boys. The story of Brian Pockley was particularly moving: a member of the Australian Army Medical Corps, he was killed after removing his medical cross arm band and putting it on a wounded soldier. Pockley was the first Australian to die in this conflict.

In the evening drinks and nibbles were then held in the MAC Centre overlooking the beautiful stone Graythwaite House, soon to be the new location for the Shore Museum and Archive. The evening proved to be a lovely opportunity to catch up with the many retired colleagues, former school archivists and long term supporters of school archives who came to celebrate with us.

Marguerite Gillezeau, the first professional archivist employed at Shore, gave a very interesting tribute to the work of Georgina Hart in the context of the development of school archives since 1972. Look out in the next issue of Archive Matters due out on 3 December 2012, an excerpt of Marguerite's account of Georgina's work and this early period.

Janet Howse gave an account of the state of school archives. She then specifically acknowledged some of the pioneers of school archives:

The late Georgina Hart, formerly at Shore School, whose influence has been far wider than she ever would have dreamt; Ily Benedek, formerly Sydney Grammar, the first professional archivist employed in a school); and Mary Maltby, formerly at SCEGGS Darlinghurst, who attended these early meetings and whose enthusiasm led to the founding of the SCEGGS archives in 1967

Among the group who were able to attend the night's celebration, Janet made special mention of:

Arthur Pardey and Tony Osman, who were members of the first Knox Archives Committee; Edric Chaffer, who has been a most highly valued volunteer at Knox Archives over many years; Harry Nicolson, a distinguished, retired history teacher who was in charge of the library at Cranbrook and a supporter of school archives; Stuart Braga, a history teacher first at Hale (WA), then Barker where he started the embryonic archives in 1964, and Trinity. In 1998 Stuart turned his passion for historical research and writing, most notably in military history; Gerri Nicholas, Archivist at St Aloysius’ for 14 years to 2006, and also Ascham with a number of books to her name; Anne Cooke, school archivist at Barker and PLC for a total of 21 years, as well as contracts with other small archives and also one of the earlier convenors of this special interest group; Averil Condren, archivist for 27 years, including St Catherine's and and more recently as a volunteer archivist here and in England and also an earlier convenor of the special interest group; Michele Ginswick, over 37 years ago was given archives to look after at Fort St High School and in retirement, now at Wenona part-time; Sister Margaret McKay, who celebrated her 50th anniversary in 2011 with the Society of the Sacred Heart and 26 years as Archivist at Kincoppal Rose Bay; and Peter Orlovich, who in 1973 inaugurated the first professional graduate diploma and postgraduate tertiary level courses in Archives Administration in Australia, until those courses were suspended by the university in 1999. He continues to work as an Archivist. Peter's legacy has spread far and wide with the education of a generation of archivists. Missionary zeal and vision for Archives went hand in hand with more practical training under Peter's leadership. Special thanks to Shore School for again generously hosting the NSW School Archives SIG and particularly to their archivist, Kate Riseley, for organising such a successful evening.

School archives have come a long way since 1972. Thank you to all those who have helped us get to where we are now! Your work will continue to inspire and inform us.

Prue Heath Convenor, NSW School Archives SIG

Australian Society of Archivists Inc. P: +61 8 8990 0431 PO Box A623 Origin: Australian Capital Territory E: [email protected] Sydney South, NSW 1235 Liability of members is limited. ABN: 36 102 573 974 ARBN: 159 638 696

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