BOARD OF SUMTER COUNTY COMMISSIONERS Chairman - Garry Breeden - District 4 Vice Chairman - Craig Estep - District 3 2 nd Vice Chairman - Oren Miller - District 5 Gary Search - District 1 Doug Gilpin - District 2
January 26, 2021 7:00 PM
PLEASE TURN OFF ALL CELL PHONES AND ELECTRONIC DEVICES ANY PERSON WHO MAY FEEL THE NEED TO APPEAL A BOARD DECISION IS HEREBY NOTIFIED THAT IT WILL BE NECESSARY FOR YOU TO PROVIDE YOUR OWN VERBATIM RECORDING OF THE BOARDS MINUTES OR ANY PORTION THEREOF Any person requiring reasonable accommodation at this meeting because of, disability, physical impairment, or interpretation needs should contact the County Administrator's Office, 7375 Powell Road, Wildwood, FL 34785 (352) 689-4400 at least two days before the meeting. Meeting Location: Everglades Regional Recreation Center (5497 Marsh Bend Trail, Grand Canyon Room, The Villages, FL 32163)
AGENDA
MEETING IS CALLED TO ORDER BY THE CHAIRMAN INVOCATION FLAG SALUTE
1. TIMED ITEMS & PUBLIC HEARINGS None
2. REPORTS AND INPUT
a. County Administrator
1. Reappointment Ballot Form for District 5 Medical Examiner (For Direction)
Documents:
Medical Examiner.pdf
2. Preliminary Engineering Agreement - Fully Executed between CSX and Sumter County regarding the new crossing at CR 525E (For Information Only)
Documents:
6-Fully Executed Preliminary Engineering Agreement to Contractor Coleman CR525E.pdf Coleman Fully Executed Preliminary Engineering Agreement.pdf 3. Notice of Hearing to Impose and Provide for Collection of Fire Rescue Special Assessments (For Information Only)
Documents:
Proposed Notice Draft Published Fire Assessment Rate Change.pdf Proposed Notice Draft Mailing Fire Assessment Rate Change.pdf
b. County Attorney
1. Jessica Laube and Robert Hunter vs. Village Center Community Development District; ET AL., (For Information Only)
Documents:
Order of Petitioners Motion for Extension of Time.pdf
c. Clerk of Circuit Court
1. Sumter County Portfolio Summary December 31, 2020 (For Information Only)
Documents:
Portfolio as of 12-31-2020.pdf
2. Sumter County Awarded Certificate of Achievement for Excellence in Financial Reporting Program for the 2019 FY Comprehensive Annual Financial Report (CAFR) (For Information Only)
Documents:
GFOA Letter.pdf Certificate.pdf
d. Board Members
e. Public Forum
3. NEW BUSINESS - ACTION REQUIRED
a. MINUTES
1. Minutes for Special Called Meeting held on December 29, 2020 (Staff Recommends Approval).
Documents:
12-29-20 Special Called Meeting Minutes.pdf
2. Minutes for Special Called Meeting held on January 5, 2021 (Staff Recommends Approval).
Documents:
Special Called Meeting Minutes January 5 2021.pdf
b. SET FUTURE PUBLIC HEARINGS OR MEETINGS None
c. APPOINTMENTS
1. Affordable Housing Advisory Committee (AHAC) Vacancy, Application Attached (Board’s Option).
Documents:
Executive Summary Affordable Housing Advisory Committee (AHAC).pdf Application - Amber Tucker.pdf
2. Value Adjustment Board (VAB) - BOCC Appointed Citizen Member Vacancy (Board’s Option).
Documents:
Citizen Member Executive Summary.pdf
3. Construction Industry Licensing/Fire Code Board of Appeals Vacancy (Board’s Option).
Documents:
Executive Summary Construction.pdf Ordinance.pdf
4. Public Safety Coordinating Council Vacancies (Board’s Option).
Documents:
Executive Summary Public Safety.pdf Resolution.pdf
5. Sumter County Public Library Advisory Board (SCPLAB) Vacancy (Board’s Option).
Documents:
Executive Summary Library Advisory Board.pdf Resolution.pdf
d. FINANCIAL
1. Budget Amendment A-8 (FY 20/21) (Staff Recommends Approval).
Documents:
Executive Summary Budget Amendment A-8.pdf Budget Amendment A-8.pdf
2. Purchase Order Approval for FY 2020/2021 (Staff Recommends Approval).
Documents:
Executive Summary Requisition Report.pdf 3. Notice of Hearing to Impose and Provide for Collection of Fire Rescue Special Assessments (For Information Only)
Documents:
Proposed Notice Draft Published Fire Assessment Rate Change.pdf Proposed Notice Draft Mailing Fire Assessment Rate Change.pdf
b. County Attorney
1. Jessica Laube and Robert Hunter vs. Village Center Community Development District; ET AL., (For Information Only)
Documents:
Order of Petitioners Motion for Extension of Time.pdf
c. Clerk of Circuit Court
1. Sumter County Portfolio Summary December 31, 2020 (For Information Only)
Documents:
Portfolio as of 12-31-2020.pdf
2. Sumter County Awarded Certificate of Achievement for Excellence in Financial Reporting Program for the 2019 FY Comprehensive Annual Financial Report (CAFR) (For Information Only)
Documents:
GFOA Letter.pdf Certificate.pdf
d. Board Members
e. Public Forum
3. NEW BUSINESS - ACTION REQUIRED
a. MINUTES
1. Minutes for Special Called Meeting held on December 29, 2020 (Staff Recommends Approval).
Documents:
12-29-20 Special Called Meeting Minutes.pdf
2. Minutes for Special Called Meeting held on January 5, 2021 (Staff Recommends Approval).
Documents:
Special Called Meeting Minutes January 5 2021.pdf
b. SET FUTURE PUBLIC HEARINGS OR MEETINGS None
c. APPOINTMENTS
1. Affordable Housing Advisory Committee (AHAC) Vacancy, Application Attached (Board’s Option).
Documents:
Executive Summary Affordable Housing Advisory Committee (AHAC).pdf Application - Amber Tucker.pdf
2. Value Adjustment Board (VAB) - BOCC Appointed Citizen Member Vacancy (Board’s Option).
Documents:
Citizen Member Executive Summary.pdf
3. Construction Industry Licensing/Fire Code Board of Appeals Vacancy (Board’s Option).
Documents:
Executive Summary Construction.pdf Ordinance.pdf
4. Public Safety Coordinating Council Vacancies (Board’s Option).
Documents:
Executive Summary Public Safety.pdf Resolution.pdf
5. Sumter County Public Library Advisory Board (SCPLAB) Vacancy (Board’s Option).
Documents:
Executive Summary Library Advisory Board.pdf Resolution.pdf
d. FINANCIAL
1. Budget Amendment A-8 (FY 20/21) (Staff Recommends Approval).
Documents:
Executive Summary Budget Amendment A-8.pdf Budget Amendment A-8.pdf
2. Purchase Order Approval for FY 2020/2021 (Staff Recommends Approval).
Documents:
Executive Summary Requisition Report.pdf 3. Inventory Transactions - Disposal and Surplus of Property (Staff Recommends Approval).
Documents:
Executive Summary 1-26-2021.pdf e. CONTRACTS AND AGREEMENTS
1. Interlocal Agreement Between Sumter County and Hernando County Regarding Fire Rescue Mutual Aid (Staff Recommends Approval).
Documents:
ES Interlocal Service Agreement Hernando.pdf Hernando Sumter Mutual Aid Interlocal Agreement 2021.pdf
2. Change Order 1 with A+ Environmental Restoration, LLC and Sumter County Board of County Commissioners (BOCC), (Staff Recommends Approval).
Documents:
Executive Summary Change Order 1.pdf Change Order 1.pdf
3. Task for Right-of-Way Appraisal Services for CR 229 from SR 44 to C 462 (Staff Recommends Approval).
Documents:
Excutive Summary Right-of-Way (ROW) Appraisal Services.pdf Appraisal Fee Quote Sumter County.pdf
4. Task Order #4 with WSP USA Inc. and Sumter County Board of County Commissioners (BOCC) (Staff Recommends Approval).
Documents:
Executive Summary WSP, Task 4.pdf Task Order 4 Scope and Fee Estimate.pdf
5. Enter into Contract with AJAX Building Company, LLC for the installation and project oversight of the Tax Collector Transfer System and Kiosk Construction Project (Staff Recommends Approval).
Documents:
Executive Summary AJAX Village Kiosk.pdf Agreement AJAX.pdf
6. Tax Collector Resolution for Consolidation of General Legal Services (Staff Recommends Approval).
Documents:
Executive Summary Tax Collector.pdf Tax Collector Agreement Legal Services.pdf 3. Inventory Transactions - Disposal and Surplus of Property (Staff Recommends Approval).
Documents:
Executive Summary 1-26-2021.pdf e. CONTRACTS AND AGREEMENTS
1. Interlocal Agreement Between Sumter County and Hernando County Regarding Fire Rescue Mutual Aid (Staff Recommends Approval).
Documents:
ES Interlocal Service Agreement Hernando.pdf Hernando Sumter Mutual Aid Interlocal Agreement 2021.pdf
2. Change Order 1 with A+ Environmental Restoration, LLC and Sumter County Board of County Commissioners (BOCC), (Staff Recommends Approval).
Documents:
Executive Summary Change Order 1.pdf Change Order 1.pdf
3. Task for Right-of-Way Appraisal Services for CR 229 from SR 44 to C 462 (Staff Recommends Approval).
Documents:
Excutive Summary Right-of-Way (ROW) Appraisal Services.pdf Appraisal Fee Quote Sumter County.pdf
4. Task Order #4 with WSP USA Inc. and Sumter County Board of County Commissioners (BOCC) (Staff Recommends Approval).
Documents:
Executive Summary WSP, Task 4.pdf Task Order 4 Scope and Fee Estimate.pdf
5. Enter into Contract with AJAX Building Company, LLC for the installation and project oversight of the Tax Collector Transfer System and Kiosk Construction Project (Staff Recommends Approval).
Documents:
Executive Summary AJAX Village Kiosk.pdf Agreement AJAX.pdf
6. Tax Collector Resolution for Consolidation of General Legal Services (Staff Recommends Approval).
Documents:
Executive Summary Tax Collector.pdf Tax Collector Agreement Legal Services.pdf f. GENERAL ITEMS FOR CONSIDERATION
1. State of Emergency Declaration Extension Sumter County Board of County Commissioners (Staff Recommends Approval).
Documents:
State of Emergency Declaration 1.26.21.pdf
ADJOURN State of Florida Medical Examiners Commission P.O. Box 14891 Tallahassee, FL 32302-14891 (850) 41'0~600 ~~~~~~~~ January 8, 2021 BY: ·.. . ,.i ~ ------.... .______MEMORANDUM
To: Sumter County Board of County Commissioners
From: Victoria G. Koenig, Deputy Director Medical Examiners Commission Staff
Subject: Gubernatorial Appointment of District 5 Medical Examiner
The gubernatorial appointment term of the district medical examiner in District 5 (Citrus, Hernando, Lake, Marion, and Sumter Counties) will expire on July 1, 2021. Pursuant to Florida Administrative Code, the Medical Examiners Commission will consider recommending to the Governor the incumbent, Barbara C. Wolf, M.D., or other qualified candidates for this appointment. We are asking for your input so the Commission can make an informed decision.
This topic will be scheduled for discussion at the 2021 Spring Commission Meeting. Please complete the attached Reappointment Ballot Form and return it by February 26, 2021 to staff member Chad Lucas at [email protected] or at the address above. Please provide a favorable or unfavorable response to the recommendation for Dr. Wolf's reappointment. The Commission will also consider nominations of other qualified candidates, if submitted.
If you have any questions or wish to discuss your input, please contact Commission staff at (850) 410-8600.
/vgk
www.fdle.state.fl.us MEDICAL EXAMINERS COMMISSION
Recommendation for Reappointment
District 5 Medical Examiner Barbara C. Wolf, M.D.
How do you rate the quality of medical examiner services provided in your district? Please select one option below and provide comments regarding your selection.
Favorable 0 Please give suggestions for improvement.
Unfavorable 0 Please give reasons for negative response.
NoOpinion 0 Please explain your response.
Completed by:
Signature: ------Date: ------
Name: ------Agency Name:------
AgencyAddress: ------
Return Completed Form to:
Chad Lucas via e-mail: [email protected]
Or mail to:
Medical Examiners Commission Florida Department of Law Enforcement Post Office Box 1489 Tallahassee, Florida 32302-1489
Service - Integrity - Respect - Quality
January 14, 2021
Shailesh Patel, P.E. Assistant Public Works Director – Construction Sumter County Board of County Commissioners 7375 Powell Road Wildwood, FL 34785 [email protected]
SUBJECT: Coleman, Sumter County, Florida Opening of New Crossing on CR 525E and Crossing Closures on CR 105 and Coleman Cemetery Drive (CR 525E) AAR/DOT No.: TBD CSXT Reference: Milepost: S 766.87 (approx.) Florida Zone Wildwood Subdivision OP No.: TBD
Dear Mr. Patel:
Enclosed for the County’s records is one fully executed original signature Preliminary Engineering Agreement for the subject project. One original has been retained by CSX Transportation, Inc. (CSXT) for its records.
Sincerely,
Clayton Showman Project Specialist – Rail Division Alfred Benesch & Company
Alfred Benesch & Company 225 Water Street, Suite 1510 Jacksonville, FL 32202 Tel: 904-491-2917 [email protected] Providing Engineering Services for Coleman, Sumter CoWlty, FL Opening of New Crossing on CR 525E & Crossing Closures On CR-105 & Coleman Cemetery Dr. (CR 525E) DOT No. TBD; Florida Zone Wildwood Subdivision; Approx. S 766.87 CSXT OP No. TBD PRELIMINARY ENGINEERING AGREEMENT
~ This Preliminary Engineering Agreement (this "Agreement") is made as of ~ (p , 20~, by and between CSX TRANSPORTATION, INC., a Virginia corporatiOn Wit 1ts pnnc1pal place of bus mess m Jacksonvtlle, Flonda ("CSXT"), and SUMTER COUNTY BOARD OF COUNTY COMISSIONERS, a body corporate and political subdivision of the State of Florida ("Agency").
EXPLANATORY STATEMENT
1. Agency wishes to facilitate the development of the proposed preliminary engineering for opening of a new highway-rail at-grade crossing with active grade-crossing warning devices at County Road (CR) 525E, approximately at Railroad MilepostS 766.87 in Coleman, Sumter County, Florida, Florida Zone, Wildwood Subdivision, and the closure of existing CR 105 highway rail grade crossing, Department of Transportation Crossing Number 625107F, Railroad Milepost Number S 756.28 in Oxford, Sumter County, Florida, Florida Zone, Wildwood Subdivision, and closure of existing Coleman Cemetery Drive (CR 525E) highway-rail grade crossing, Department of Transportation Crossing Number 625282W, Railroad Milepost NumberS 766.92 in Coleman, Sumter County, Florida, Florida Zone, Wildwood Subdivision (the "Project").
2. Agency has requested that CSXT proceed with certain necessary engineering and/or design services for the Project to facilitate the parties' consideration of the Project.
3. Subject to the approval of CSXT, which approval may be withheld for any reason directly or indirectly related to safety or CSXT operations, property, or facilities, the Project is to be constructed, if at all, at no cost to CSXT, under a separate construction agreement to be executed by the parties at a future date.
NOW, THEREFORE, for and in consideration of the foregoing Explanatory Statement and other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties, the parties agree as follows:
1. Scope of Work
1.1. Generally. The work to be done by CSXT under this Agreement shall consist of: (i) the preparation or review and approval of preliminary and final engineering and design plans, specifications, drawings, agreements and other documents pertaining to the Project, (ii) the preparation of cost estimates for CSXT's work in connection with the Project, and (iii) the review of construction cost estimates, site surveys, plats, legal descriptions, assessments, studies, easements, agreements and related construction documents submitted to CSXT by Agency for the Project (collectively, the "Engineering Work"). Engineering Work may also include office reviews, field reviews, attending hearings and meetings, and preparing correspondence, reports, and other documentation in connection with the Project. Nothing contained in this Agreement shall oblige CSXT
1 of6 Coleman, Sumter County, FL Opening ofNew Crossing on CR 525E & Crossing Closures On CR-105 & Coleman Cemetery Dr. (CR 525E) DOT No. TBD; Florida Zone Wildwood Subdivision; Approx. S 766.87 CSXT OP No. TBD
to perform work which, in CSXT's opinion, is not relevant to CSXT's participation in the Project.
1.2. Effect of CSXT Approval or Preparation of Documents. By its review, approval or preparation of plans, specifications, drawings or other documents pursuant to this Agreement (collectively, the "Plans"), CSXT signifies only that the Plans and the Project proposed to be constructed in accordance with the Plans satisfy CSXT's requirements. CSXT expressly disclaims all other representations and warranties in connection with the Plans, including, but not limited to, the integrity, suitability or fitness for the pmposes of Agency or any other persons of such Plans or the Project constructed in accordance with the Plans.
2. Project Construction. Nothing contained in this Agreement shall be deemed to constitute CSXT's approval of or consent to the construction of the Project, which approval or consent may be withheld for any reason directly or indirectly related to safety or CSXT operations, property, or facilities. The Project if constructed is to be constructed, if at all, under a separate construction agreement to be executed by the parties at a future date.
3-. Reimbursement of CSXT Expenses.
3.1. Reimbursable Expenses. Agency shall reimburse CSXT for all costs and expenses incurred by CSXT in connection with the Engineering Work, including, without limitation: (i) all out of pocket expenses, (ii) travel and lodging expenses, (iii) telephone, facsimile, and mailing expenses, (iv) costs for equipment, tools, materials and supplies, (v) sums paid to consultants and subcontractors, and (vi) labor, together with labor overhead percentages established by CSXT pursuant to applicable law (collectively, the "Reimbursable Expenses").
3.2. Estimate. CSXT has estimated the total Reimbursable Expenses for the Project to be approximately thirty-six thousand five hundred dollars and zero cents ($36,500.00) (the ---''Estimate~-as-arnended-or-revised).-In-the-evenLCSXT-anticipates-that..actual-Reimbursable- . Expenses may exceed such Estimate, it shall provide Agency with the revised Estimate of total Reimbursable Expenses for Agency's approval and confirmation that sufficient funds have been appropriated to cover the total Reimbursable Expenses as reflected in the revised Estimate. CSXT may elect, by delivery of notice to Agency, to immediately cease all further Engineering Work, unless and until Agency provides such approval and confmnation.
3.3. Payment Terms.
3.3.1. Advance Payment in Full. Upon execution and delivery of this Agreement by Agency, Agency will deposit with CSXT a sum equal to the Reimbursable Expenses, as shown by the Estimate. Agency shall pay CSXT for Reimbursable Expenses in the amount set forth in CSXT Schedule P A attached hereto, a copy of which shall accompany the advance payment. If CSXT anticipates that it may incur Reimbursable Expenses in excess of the deposited amount, CSXT will request an additional deposit equal to the then remaining Reimbursable Expenses which CSXT estimates that it will incur. CSXT shall request such additional deposit by delivery of invoices to Agency. Agency shall make such additional deposit within thirty (30) days following delivery of such invoice to Agency.
2 of6 Coleman, Sumter County, FL Opening of New Crossing on CR 525E & Crossing Closures On CR-1 05 & Coleman Cemetery Dr. (CR 525E) DOT No. TBD; Florida Zone Wildwood Subdivision; Approx. S 766.87 CSXT OP No. TBD
3.3.2. Following completion of all Engineering Work, CSXT shall reconcile the total Reimbursable Expenses incurred by CSXT against the total payments received from Agency and shall submit to Agency a final invoice if required. Agency shall pay to CSXT the amount by which actual Reimbursable Expenses exceed total payments, as shown by the final invoice, within thirty (30) days following delivery to Agency of the fmal invoice. CSXT will provide a refund of any unused deposits ifthe deposit exceeds the incurred Reimbursable Expenses for the Project.
3.3 .3. In the event that Agency fails to pay CSXT any sums due CSXT under this Agreement: (i) Agency shall pay CSXT interest at the lesser of 1.0% per month or the maximum rate of interest permitted by applicable law on the delinquent amount until paid in full; and (ii) CSXT may elect, by delivery of notice to Agency: (A) to immediately cease all further work on the Project, unless and until Agency pays the entire delinquent sum, together with accrued interest; and/or (B) to terminate this Agreement.
3.4. Effect of Termination. Agency's obligation to pay CSXT Reimbursable Expenses in accordance with this Section shall survive termination of this Agreement for any reason.
4. Appropriations. Agency represents to CSXT that: (i) Agency has obtained appropriations sufficient to reimburse CSXT for the Reimbursable Expenses encompassed by the initial Estimate; (ii) Agency shall use its best efforts to obtain appropriations necessary to cover Reimbursable Expenses encompassed by subsequent Estimates approved by Agency; and (iii) Agency shall promptly notify CSXT in the event that Agency is unable to obtain such additional appropriations.
5. Termination.
5.1. By Agency. Agency may terminate this Agreement, for any reason, by delivery of notice to CSXT. Such termination shall become effective upon the expiration of :fifteen (15) calendar --~d_aY-.s following_del_iy5Lry_o_f_:Qclli_c_e_to_C.SXLor_s_u_qh_lat~r_dat_e_d~signate_d_b_y the__no_tice. ___
5.2. By CSXT. CSXT may terminate this Agreement (i) as provided pursuant to Section 3.3.3., or (ii) upon Agency's breach of any of the terms of, or its obligations under, this Agreement and such breach continues without cure for a period of ninety (90) days after written notification from CSXT to Agency of such breach.
5.3. Consequences of Termination. If the Agreement is terminated by either party pursuant to this Section or any other provision of this Agreement, the parties understand that it may be impractical to immediately stop the Engineering Work. Accordingly, both parties agree that, in such instance a party may continue to perform Engineering Work until it has reached a point where it may reasonably and/or safely suspend the Engineering Work. Agency shall reimburse CSXT pursuant to this Agreement for the Engineering Work performed, plus all costs reasonably incurred by CSXT to discontinue the Engineering Work and all other costs of CSXT incurred as a result of the Project up to the time of full suspension ofthe Engineering Work. Termination of this Agreement or Engineering Work on the Project, for any reason, shall not diminish or reduce Agency's obligation to pay CSXT for Reimbursable Expenses incurred in accordance with this Agreement. In the event of the termination of this Agreement or the Engineering Work for any reason, CSXT' s only remaining obligation to Agency shall be to
3 of6 Coleman, Sumter County, FL Opening of New Crossing on CR 525E & Crossing Closures On CR-105 & Coleman Cemetery Dr. (CR525E) DOT No. TBD; Florida Zone Wildwood Subdivision; Approx. S 766.87 CSXT OP No. TBD
refund to Agency payments made to CSXT in excess ofReimbursable Expenses in accordance with Section 2.
6. Subcontracts. CSXT shall be permitted to engage outside consultants, counsel and subcontractors to perform all or any portion of the Engineering Work.
7. Notices. All notices, consents and approvals required or permitted by this Agreement shall be in writing and shall be deemed delivered (i) on the expiration of three (3) days following mailing by first class U.S. mail, (ii) on the next business day following mailing by a nationally recognized overnight carrier, or (iii) on the date of transmission, as evidenced by written confirmation of successful transmission, if by facsimile or other electronic transmission if sent on a business day (or if not sent on a business day, then on the next business day after the date sent), to the parties at the addresses set forth below, or such other addresses as either party may designate by delivery of prior notice to the other party:
Ifto CSXT: CSX Transportation, Inc. 500 Water Street, J301 Jacksonville, Florida 32202 Attention: Project Manager- Public Projects
If to Agency: Sumter County Board of County Commissioners 319 East Anderson A venue Bushnell, Florida 33513 Attention: Public Works Director/County Engineer
Entire Agreement. This Agreement embodies the entire understanding of the parties, may not be waived or modified except in a writing signed by authorized representatives of both parties, and supersedes all prior or contemporaneous written or oral understandings, agreements or negotiations regarding its subject matter. In the event of any inconsistency between this Agreement and the Exhibits, the more specific terms of the ·--·· Exhibits.shalLbe_deemed..controlling ______------
8. Waiver. If either party fails to enforce its respective rights under this Agreement, or fails to insist upon the performance of the other party's obligations hereunder, such failure shall not be construed as a permanent waiver of any rights or obligations in this Agreement.
9. Assignment. CSXT may assign this Agreement and all rights and obligations herein to a successor in interest, parent company, affiliate, or future affiliate. Upon assignment of this Agreement by CSXT and the assumption by CSXT's assignee of CSXT's obligations under this Agreement, CSXT shall have no further obligations under this Agreement. Agency shall not assign its rights or obligations under this Agreement without CSXT's prior written consent, which consent may be withheld for any reason.
10. Applicable Law. This Agreement shall be governed by the laws of the State of Florida, exclusive of its choice of law rules. The parties further agree that the venue of all legal and equitable proceedings relatt:;d to disputes under this Agreement shall be situated in Duval County, Florida, and the parties agree to submit to the personal jurisdiction of any State or Federal court situated in Duval County, Florida.
4of6 Coleman, Sumter County, FL Opening of New Crossing on CR 525E & Crossing Closures On CR-105 & Coleman Cemetery Dr. (CR 525E) DOT No. TBD; Florida Zone Wildwood Subdivision; Approx. S 766.87 CSXT OP No. TBD
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in duplicate, each by its duly authorized officers, as of the date of this Agreement.
Ct-!AIRMAN Title: ------
! CSX ~~SP. ~R~A~. ON,. INC. \1 l til ) ) By: \· \\"' Jt··: l .\ ~ ·v ~ 'v ScotfWillis Project Manager- CSXT Public Projects
5 of6 Coleman, Sumter County, FL Opening ofNew Crossing on CR 525E & Crossing Closures On CR-105 & Coleman Cemetery Dr. (CR 525E) DOT No. TBD; Florida Zone Wildwood Subdivision; Approx. S 766.87 CSXT OP No. TBD
CSXT Schedule PA
PAYMENT SUBMISSION FORM
Project Description: Coleman, Sumter County, FL: Opening ofNew Crossing at CR 525E & Closure of two Crossings on CR 105 & CR 525E: DOT TBD: Florida Zone; Wildwood Subdivision; Approx. S 766.80
CSXT OP# _ ____..TB=D:...... __ (To be filled in by CSXT)
****************************************************************************** Payment may be made via paper check or ACHIEFT payment as detailed below. Payment due prior to work commencing.
*********Mail a Check********* ******* ACH!EFT Payment******* Mail this form, along with your paper · -suomit Payment to:- · check (do not send the Agreement) to the following address: CSXT Govt. Billing OR P.O. Box 530192 CSX Transportation, Inc. Atlanta, GA 30353-0192 P.O. Box 530192 Atlanta, GA 30353-0192 Acct # 1219082172 ACH ABA# 267084199 ****************************** ******************************
When-submitting-payment-¥IA. ErT-HER-CHECK-OR-ACWERT,-send-a-photocopy-of.the-check or-----·- · associated ACHIEFT payment info, along with this form via email/mail to:
Project Manager IT- Public Projects PM's address, email & phone info
****************************************************************************** (All information below to be completed by Agency providing Payment)
Sponsor Name Payment Date Check# Amount
6 of6 ACCT. CODE : 709 - TBD Form Revision 09/25/20
ESTIMATE SUBJECT TO REVISION AFTER: 121912021 DOT NO.: TBD CITY: Coleman COUNTY: Sumter STATE: FL DESCRIPTION: Preliminary Engineering for proposed new crossing with active grade crossing warning devices at CR- 525W and closure of crossing at CR-1 05 (6251 07F IS 756.28) and closure of crossing at Coleman Cemetery DriveiCR 525E (625282W I S 766.92). ZONE: Florida SUB-DIV: Wildwood MILE POST: - S 766.87 AGENCY PROJECT NUMBER: Sumter County Board of County Commissioners
PRELIMINARY ENGINEERING: 212 Contracted & Administrative Engineering Services $ 36,500 Subtotal $ 36,500
CONSTRUCTION ENGINEERING/INSPECTION: 212 Contracted & Administrative Engineering Services $ Subtotal $
FLAGGING SERVICE: (Contract Labor) 70 Labor (Conductor-Flagman) $ 50 Labor (Foreman/Inspector) -$ 70 Additive $ 50 Additive $ Subtotal $
SIGNAL & COMMUNICATIONS WORK: $
TRACK WORK: $
PROJECT SUBTOTAL: $ 36,500 900 CONTINGENCIES: 0.00% $
PROJECT TOTAL: AA A A A AAA Ali AA AA AA AA A A AA i U AA A A A A A A A A A A A A A A AAA AA It: AJ& AAAA __$ _ ___3__§,500 ------CURRENT AUTHORIZED BUDGET: ...... , ...... ,...... ,.. . $ TOTAL SUPPLEMENT REQUESTED: ...... "' ...... "'" ""* *** ...... "* ... ""'"* .. "* .. ""'"" ..... ** •• ".... *.. $ 36,500
DIVISION OF COST: Agency 100.00% $ 36,500 Railroad 0.00% $
NOTE: Estimate Is based on FULL CROSSING CLOSURE during work by Railroad Forces. This estimate has been prepared based on site conditions, anticipated work duration periods, material prices, labor rates, manpower and resource availability, and other factors known as of the date prepared. The actual cast for CSXT work may differ based upon the agency's requirements, their contrnclo~s work procedures, and/or other conditions that become apparent once construction commences or during the progress of the work
Office of Chief Engineer Public Projects-Jacksonville, Florida Estimated prepared by: Benesch - CDS Approved by: KSW CSXT Public Project Group DATE: 12/09/20 REVISED: DATE: 12/14/20 To Be Published on ______
NOTICE OF HEARING TO IMPOSE AND PROVIDE FOR COLLECTION OF FIRE RESCUE SPECIAL ASSESSMENTS
Notice is hereby given that the County Commission of Sumter County will conduct a public hearing to consider the imposition of annual fire rescue special assessment for the provision of fire rescue services within the incorporated and unincorporated areas of Sumter County that constitute the boundaries of the Sumter County Municipal Service Benefit Unit for Fire Rescue Services, which now includes what was the former Villages Fire District.
The hearing will held at 7:00 PM, on ______, 2021, in the ______, for the purposes of receiving public comment on the proposed assessments. All affected property owners have a right to appear at the hearing and to file written objections with the County Commission within twenty (20) days of this notice. If a person decides to appeal any decision made by the County Commission with respect to any matter considered at the hearing, such person will need a record of the proceeding and may need to ensure that a verbatim record is made, including the testimony and evidence upon which the appeal is to be made. In accordance with the Americans with Disabilities Act, persons needing a special accommodation or an interpreter to participate in this proceeding should contact the County Administrator's Office, 7375 Powell Road, Wildwood, FL 34785 (352) 689-4400, at least seven (7) days prior to the date of the hearing.
The annual special assessment for fire protection services is currently set at $124.00 per tax parcel in order to share certain fixed costs required to be expended for readiness to serve, regardless of the occasion of fire rescue incidents or calls. Such costs are to be shared by all improved parcels not otherwise wholly exempt from ad valorem taxes. The remaining portion of the budget for fire rescue services will be funded by other legally available revenues, including ad valorem taxes. At the hearing, the Board will consider setting the maximum, per parcel, annual special assessment for fire protection services at $360.00; this would be the maximum amount that could be imposed without further notice.
Copies of the Capital Improvement and Essential Services Procedural Assessment Ordinance (Ordinance No. 2007-20), the initial assessment resolution and the preliminary assessment roll are available for inspection at the office of the County Administrator in the Villages Sumter County Service Center 7375 Powell Road, Wildwood, Florida 34785.
The assessments will be collected on the ad valorem tax bill to be mailed in November 2021, as authorized by section 197.3632, Florida Statutes. Failure to pay the assessments will cause a tax certificate to be issued against the property which may result in a loss of title.
If you have any questions, please contact the County Administrator’s Office at 352-689-4400, Monday through Friday between 8:30 AM and 5:00 PM.
{INSERT MAP OF THE COUNTY}
COUNTY COMMISSION SUMTER COUNTY, FLORIDA
00912361 *****NOTICE TO PROPERTY OWNER*****
Sumter County 7375 Powell Road Wildwood, Florida 34785
SUMTER COUNTY, FLORIDA NOTICE OF HEARING TO IMPOSE AND PROVIDE FOR COLLECTION OF FIRE RESCUE NON-AD VALOREM ASSESSEMENTS NOTICE DATE: ______, 2021
Owner Name Tax Parcel # Address Legal Description City, State Zip
As required by section 197.3632, Florida Statutes, notice is hereby given by Sumter County that an annual assessment for fire rescue services using the tax bill collection method may be levied on your property for the Fiscal Year October 1, 2021 through September 30, 2022. The purpose of this assessment is to fund fire rescue services benefiting improved property within the incorporated and unincorporated areas of Sumter County that constitute the boundaries of the Sumter County Municipal Service Benefit Unit for Fire Rescue Services. The annual fire rescue assessment is based on each improved tax parcel sharing certain fixed costs to provide fire rescue services and facilities.
The annual fire protection assessment for the above parcel is currently $124.00. The County Commission reserves the right to adjust the portion of the fire rescue budget funded by fire protection assessments in such a way as to reduce the amount of assessment per parcel, provided that the difference will be made up through other legally available revenues. The actual amount of the assessment will be confirmed at a public hearing described below. The portion of the budget for fire protection services which is not funded by fire rescue assessments will be funded by other legally available revenues, including ad valorem taxes.
The maximum annual fire protection assessment that will be considered to be imposed without further notice for future years for the above parcel is $360.00.
A public hearing will be held at 7:00 PM on______, ______, 2021, in ______for the purpose of receiving public comment on the proposed assessment. You and all other affected property owners have a right to appear at the hearing and to file written objections with the County Commission within twenty (20) days of this notice. If you decide to appeal any decision made by the County Commission with respect to any matter considered at the hearing, you will need a record of the proceedings and may need to ensure that a verbatim record is made, including the testimony and evidence upon which the appeal is to be made. In accordance with the American with Disabilities Act, persons needing a special accommodation or an interpreter to participate in this proceeding should contact the County Administrator's Office, 7375 Powell Road, Wildwood, FL 34785 (352) 689-4400, at least seven (7) days prior to the date of the hearing.
00912362 Unless proper steps are initiated in a court of competent jurisdiction to secure relief within twenty (20) days from the date of County Commission action at the above hearing (including the method of apportionment, the rate of assessment and the imposition of assessments), such action shall be the final adjudication of the issues presented.
Copies of the Capital Improvement and Essential Services Procedural Assessment Ordinance (Ordinance No. 2007-20), the initial assessment resolution, and the updated assessment roll are available for inspection at the County Administrator’s Office, located at 7375 Powell Road, Wildwood, FL 34785.
Both the fire rescue service non-ad valorem assessment shown on this notice and the ad valorem taxes for the above parcel will be collected on the ad valorem tax bill mailed in November of each year that the assessment is imposed. Failure to pay the assessment will cause a tax certificate to be issued against the property which may result in a loss of title.
If there is a mistake on this notice, it will be corrected. If you have any questions regarding your fire protection assessment, please contact the County Administrator’s Office at 7375 Powell Road, Wildwood, FL 34785, Monday through Friday between 8:30 AM and 5:00 PM.
*****THIS IS NOT A BILL*****
00912362 Filing # 119451603 E-Filed 01/12/2021 10:19:39 AM
IN THE CIRCUIT COURT OF THE FIFTH JUDICIAL CIRCUIT IN AND FOR SUMTER COUNTY, FLORIDA
CASE NO.: 2019-CA-500 JESSICA LAUBE and ROBERT HUNTER,
Petitioners, vs.
VILLAGE CENTER COMMUNITY DEVELOPMENT DISTRICT; ET AL.,
Respondents. ______/
ORDER ON PETITIONERS’ MOTION FOR EXTENSION OF TIME FOR PETITIONERS TO FILE THIRD AMENDED PETITION
THIS COURT having considered Petitioners’ Motion for Extension of Time for Petitioners to
File Third Amended Petition, filed on December 30, 2020; and having reviewed the record in
this case, it is hereby;
ORDERED and ADJUDGED as follows:
1. Petitioners’ Motion for Extension of Time for Petitioners to File Third Amended
Petition is hereby GRANTED.
2. Petitioners have until January 29, 2021 to serve and file the Third Amended
Petition.
DONE AND ORDERED in Chambers, at Bushnell, Sumter County, Florida, on this 11th day
of January 2021.
______Mary P. Hatcher Circuit Judge
Page 1 of 2 Pages
CERTIFICATE OF SERVICE
I HEREBY CERTIFY that a true copy of the foregoing has been furnished to the following by E-Service through the Florida Courts E-Portal on this 12th day of January 2021.
______Susan Shaw Judicial Assistant
John W. Zielinski, Esquire NeJame Law, P.A. Counsel for Petitioners
Jerry L. Sessions, II, Esquire The Sessions Law Firm Counsel for Petitioners
Jennifer C. Rev, Esquire The Hogan Law Firm Counsel for Respondent Sumter County Board of County Commissioners
Stephanie J. Brionez, Esquire Brionez + Brionez, P.A. Counsel for Respondents Sumter Landing Community Development District; Village Community Development District 10; Village Center Community Development District
Page 2 of 2 Pages
SUMTER COUNTY PORTFOLIO SUMMARY December 31, 2020
Portfolio Goals (In order of priority): 1. Safety 2. Liquidity 3. Yield
Investment Rating Amount in Portfolio % of Portfolio Current Yield
Short Term (Funds needed in less than 6 months)
Florida Prime (SBA) AAA 68,470,315.67 44.6% 0.18% Florida Fixed Income Trust - Enhanced Cash AAA 6,336,197.56 4.1% 0.41% Florida SAFE - Stable NAV AAA 11,425,501.72 7.4% 0.13% Synovus Bank CD (Matures 2/15/21) QPD 5,380,825.38 3.5% 1.46% SunTrust Checking Account QPD 4,155,052.72 2.7% N/A TD Bank Account QPD 52,501.58 0.0% 0.15% Total Short Term $ 95,820,394.63 62.4%
Long Term (Funds needed in 6 months or later)
Florida Local Government Investment Trust AAAf 31,185,453.59 20.3% 0.53% Florida SAFE - Variable NAV AAA 16,042,500.00 10.4% 0.90% Synovus Bank CD (Matures 2/15/22) QPD 5,293,181.56 3.4% 2.29% Regions Bank Wealth Platform AAA 5,179,597.80 3.4% 0.11% Total Long Term $ 57,700,732.95 37.6%
Total for Portfolio $ 153,521,127.58
Portfolio Performance Measurement is the three month Treasury Bill rate of return
December 31, 2020 - three month Treasury Bill 0.09% Government Finance Officers Association 203 North LaSall e Street, Suite 2700 Chicago, Illinois 60601 -1210 312.977.9700 fax: 312 .977.4806
1113/2021
William Kleinsorge Finance Director Sumter County, Florida
Dear Mr. Kleinsorge:
Congratulations!
We are pleased to notify you that your comprehensive annual financial report for the fiscal year ended September 30, 2019 has met the requirements to be awarded GFOA's Certificate of Achievement for Excellence in Financial Reporting. The GFOA established the Certificate of Achievement for Excellence in Financial Reporting Program (Certificate Program) in 1945 to encourage and assist state and local governments to go beyond the mininmm requirements of generally accepted accounting principles to prepare comprehensive annual financial reports that evidence the spirit of transparency and full disclosure and then to recognize individual governments that succeed in achieving that goal. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting. Congratulations, again, for having satisfied the high standards of the program.
Your electronic award packet contains the following:
• A "Summary of Grading" form and a confidential list of comments and suggestions for possible improvements. We strongly encourage you to implement the recommended improvements in your next report. Certificate of Achievement Program policy requires that written responses to these comments and suggestions for in1provement be included with your 2020 fiscal year end submission. If a comment is unclear or there appears to be a discrepancy, please contact the Technical Services Center at (312) 977-9700 and ask to speak with a Certificate of Achievement Program in-house reviewer. • Certificate of Achievement. A Certificate of Achievement is valid for a period of one year. A current holder of a Certificate of Achievement may reproduce the Certificate in its immediately subsequent comprehensive annual financial report. Please refer to the instructions for reproducing your Ce1tificate in your next report. • Award of Financial Reporting Achievement. When GFOA awards a government the Certificate of Achievement for Excellence in Financial Reporting, we also present an Award of Financial Reporting Achievement (AFRA) to the department identified in the application as prin1arily responsible for achievement of the Certificate. • Sample press release. Attaining this award is a significant accomplishment. Attached is a sample news release that you may use to give appropriate publicity to this notable achievement. In addition, award recipients will receive via mail either a plaque (if first-time recipients or if the government has received the Certificate ten times since it received its last plaque) or a brass medallion to affix to the plaque (if the government currently has a plaque with space to affix the medallion). Plaques and medallions will be mailed separately.
As an award-winning government, we would like to invite one or more appropriate members of the team that put together your comprehensive a1mual financial report to apply to join the Special Review Committee. As members of the Special Review Committee, peer reviewers get exposure to a variety of reports from around the country; gain insight into how to improve their own reports; achieve professional recognition; and provide valuable input that helps other local governments improve their reports. Please see our website for eligibility requirements and inforn1ation on completing an application.
Thank you for participating in and supporting the Certificate of Achievement Program. If we may be of any further assistance, please contact the Technical Services Center at (312) 977-9700.
Sincerely,
Michele Mark Levine Director, Technical Services Government Finance Officers Association
Certificate of Achievement for Excellence in Financial Reporting
Presented to
Sumter County Florida
For its Comprehensive Annual Financial Report For the Fiscal Year Ended
September 30, 2019
Executive Director/CEO
SPECIAL CALLED BOARD OF COUNTY COMMISSIONERS DEC. 29, 2020 MEETING
The Board of Sumter County Commissioners (BOCC/Board) convened in a special called session on Tuesday, December 29, 2020, at The Villages Sumter County Service Center in Wildwood, Florida with the following members present to wit: Doug Gilpin, District No. 2; Craig Estep, Vice Chairman, District No. 3; and Oren Miller, 2nd Vice Chairman, District No. 5. Gary Search, District No. 1; and Garry Breeden, Chairman, District No. 4, were absent. The following individuals were also present and acting in their respective official capacities: Bradley Arnold, County Administrator; and Caroline Alrestimawi, Deputy Clerk. Commissioner Estep called the meeting to order at 5:00 p.m. The complete audio recording of this meeting is available by request through the Clerk's Website - www.sumterclerk.com.
1. Public Forum
David Sirdar, 66 Wintergreen Dr, Fruitland Park, spoke during Public Forum.
2. State of Emergency Declaration Extension
Bradley Arnold, County Administrator, provided a COVID-19 related update. There are a cumulative number of 118 COVID-related deaths, with 49 individuals in The Villages Hospital, and 9 in ICU. As of December 27, 2020, per the Florida Department of Health, there have been 122,881 first doses of COVID-19 vaccinations administered. In Sumter County, 170 first doses have been administered. There are five long term care facilities that are contracted for CVS to administrator the first dose. They are on schedule and today are being administered at the Buffalo Crossing facility. Sumter County Health Department Director, Dr. Zelnick received notice on Friday that a vaccination shipment was coming. On Monday, the local Health Department received 2,500 first doses. The Health Department is not holding back any doses for a second dose and there is no schedule from the State related to when the second doses should arrive. Second doses should be administered 30 days from the first dose. Mr. Arnold discussed the fact sheets associated with the Moderna vaccination (see attached). There are some factors that need to be considered before deciding to get the vaccination, including use of blood thinners. Dr. Zelnick plans to utilize UF Health as a partner in the vaccination process. Thus, 2,100 of the 2,500 doses received are planned for a handoff to UF Health. The intent is that 2,100 doses will go to healthcare workers in the hospital and that UF Health will reach out to other healthcare providers. The Health Department held out 400 doses for healthcare providers outside of The Villages. The big issue that is being heard by residents is lack of information regarding when the vaccinations will be available to the public. However, the State Department of Health is not providing that information to the local Health Department. Mr. Arnold spoke with Representative Hage's office today and they are equally as frustrated regarding vaccination deployment because they are not receiving any additional information either. Some counties have vaccination sign-up sheets. However, a sign-up sheet would signal that the vaccinations are available, which would also signal misinformation because a timeline of when vaccinations will be available is unavailable. The Governor's Order is signaling for individuals 65 or older to
Page 1 of 2
have access to the vaccination. Mr. Arnold has spoken with Chief Hanson with Sumter County Fire & EMS and Christine Kennedy with AMR regarding vaccinations. Chief Hanson and Ms. Kennedy have no issue holding back vaccinations for their personnel because they are typically younger and already have personal protection equipment. Another concern is vaccinating all personnel and having adverse reactions causing coverage issues. As vaccinations become more readily available to the vulnerable population, the interested Fire & EMS personnel will be worked in. Commissioner Miller shared an email with Mr. Arnold from the Health Department (see attachment). Mr. Arnold asked for direction from the Board regarding a press release. The Commissioners provided consensus to put out a press release with all available information related to COVID-19.
12-29-20-2-Local State of Emergency Declaration Ext, 12-29-20-2-additional documentation
Commissioner Gilpin moved, with a second by Commissioner Miller, to approve the Local State of Emergency Declaration Extension. The motion carried 3 - 0.
3. Adjourn
The meeting adjourned at 5:21 p.m.
Page 2 of 2
WORKSHOP & BOARD OF COUNTY COMMISSIONERS JANUARY 5, 2021 SPECIAL CALLED MEETING
The Board of Sumter County Commissioners (BOCC/Board) convened in a special called meeting and workshop on Tuesday, January 5, 2021, at The Villages Sumter County Service Center in Wildwood, Florida with the following members present to wit: Gary Search, District No. 1; Doug Gilpin, District No. 2; Craig Estep, Vice Chairman, District No. 3; Garry Breeden, Chairman, District No. 4; and Oren Miller, 2nd Vice Chairman, District No. 5. The following individuals were also present and acting in their respective official capacities: Bradley Arnold, County Administrator; Caroline Alrestimawi, Deputy Clerk; and Jennifer Rey of The Hogan Law Firm, Attorneys for the Board. Commissioner Breeden called the meeting to order at 7:00 p.m. The complete audio recording of this meeting is available by request through the Clerk's Website - www.sumterclerk.com.
1. Public Forum
The following individuals spoke during Public Forum: (Clerk's Note: The topic and/or topics that each individual spoke on is in parenthesis by their name and address.)
a. Gilbert Windsor, 2354 Bramble Terrace, The Villages (Resolution 2018-43); and
b. Reed Panos, 1791 Sunset Ridge Dr, The Villages (Impact Fees).
2. Road Impact Fee (For Direction)
This item was presented by Bradley Arnold, County Administrator. Sumter County only has one impact fee that it imposes on new construction, and it is collected at the time of the building permit issuance. The one impact fee is a road impact fee, and it was created following Florida Statutes and using the consumption-based methodology to determine the maximum rate allowed for consideration. The same attachments are provided as for the 12/1/2020 meeting with the addition of this executive summary, the memorandum from the County Attorney, and an impact analysis provided by Sumter County Economic Development showing the thresholds of competitiveness with surrounding counties. From the information, any change of the impact fee would be through a public hearing modifying the percentage of the maximum rate from the adopted study rather than any specific use. I recommend that any change be considered no later than the end of February 2021 with an effective date of October 1, 2021, to provide six months' notice to the business community of the upcoming change. The direction is requested on the level of change of the percentage of the maximum rate, placement of the agenda item to set the public hearing, the date for the public hearing, and the planned effective date of the change, if any. Commissioner Gilpin spoke regarding the impact that non-competitive impact fees could have. Commissioner Miller's suggestion is to raise impact fees to 100%. Commissioner Breeden commented that if ad valorem was decreased but fees were increased somewhere else, then ultimately there would be a raise in
Page 1 of 5
taxes. Additionally, Commissioner Breeden worries that a young couple trying to build a house would be more negatively affected than some by a raise in road impact fees. Commissioner Search agrees with Commissioner Miller and believes that road impact fees need to be raised to 100%. Commissioner Estep concurs with Commissioner Miller and Commissioner Search in regards to a hearing being set to allow the public to come in and discuss the issue. Direction was provided to Mr. Arnold to put the item on a January 12, 2021 agenda to set the public hearing, determine the level of increase and the implementation date of that increase.
1-5-21-2
3. Other Impact Fees Than Road Impact Fees (For Direction)
Sumter County only has one impact fee that it imposes on new construction, and it is collected at the time of the building permit issuance. The one impact fee is a road impact fee, and it was created following Florida Statutes and using the consumption-based methodology to determine the maximum rate allowed for consideration. For the implementation of any other impact fee, the same statutory and study process would be required as was for the road impact fee. The starting point for considering additional impact fees is who is providing the service that would need additional capital support since the funds can only be used for capital capacity purposes and not for on-going operational purposes. Another point of consideration is how the additional fee would place Sumter County in the total impact fees compared to its surrounding competing counties. A fire impact fee that was a project-based fee was in place until all of the identified projects were completed for fire stations and equipment both in and out of The Villages® development. Fire service is a consolidated service between the cities and Sumter County, with Sumter County as the provider countywide. Sumter County contracts the service provision in The Villages® development with the Villages Center Community Development District (VCCDD). For the non-Villages® development area, the current demand for new fire stations and equipment for capacity needs will be up to date with the opening of Station 33 on SR 44. For The Villages® development, plans would need to be prepared, in conjunction with the developer, for a build-out plan for locating future fire stations as a basis for a project-based fee to be considered. This is an area that could be considered. South of SR 44, one station is leased to the VCCDD near the intersection of US 301 and Warm Springs Avenue by Sumter County, and one new station is occupied by the VCCDD on Morse Boulevard via a lease between the VCCDD and the developer. A law enforcement impact fee may not be appropriate for Sumter County since the majority of the growth that is projected is in the City of Wildwood, and they have imposed a police impact fee for their needs. The public safety radio system was over a $12M capital expenditure for its initial deployment and is related to growth and could be considered for future capital capacity justification via a consumption-based methodology. This service is a consolidated service provided by Sumter County via the interlocal service boundary agreements with the cities. A future large capital capacity needs for the jail was prepared. The jail and courts will have a need over the next ten years; however, the correlation between new development and criminal activity requiring the use of the court or jail is suspect. A study may not be able to justify the application to
Page 2 of 5
new development using the dual rational nexus test. Likewise, the demand for more shelter space for animal services may not be connected with new development but associated with the level of responsible pet ownership. The jail and court services are consolidated services for the county as defined by Florida Statutes rather than by an interlocal service boundary agreement. Animal services is a consolidated service provided by Sumter County via interlocal service boundary agreement with the cities. A recreation impact fee may not be appropriate due to the interlocal service boundary agreements where active recreation is to be provided by the cities, and passive recreation is provided by Sumter County until the park is adjacent on three sides to a city then the park will transition to the city for ownership and maintenance. Other than Lake Okahumpka and Lake Panasoffkee parks, all of the other Sumter County parks are limited in size for passive recreation purposes such as boat ramps, picnic areas, and playground equipment. The City of Wildwood imposes a recreation impact fee for its jurisdiction. With the continued use of library services growing in clouded-based services, and the co-location with existing buildings such as The Villages Sumter County Service Center, the projected capital for a building may be limited. This service is provided by Sumter County countywide via the interlocal service boundary agreement with the cities. Commissioner Miller recommends that the County brings in a consultant to determine what types of other impact fees might be appropriate. The Board provided consensus to put that recommendation on an agenda for a vote.
1-5-21-3
4. Other Revenues (For Direction)
Two revenue sources that counties pursue are municipal service taxing units (MSTU) and municipal service benefit units (MSBU). MSTUs are typically used to emphasize a specific impact on the Ad Valorem taxes, such as a law enforcement MSTU or a medical MSTU. The emphasis is political rather than practical since it is just another levy of Ad Valorem taxes that could remain as part of the General Fund Ad Valorem tax levy process. MSBUs are non-Ad Valorem assessments that are typically placed on the annual property tax bill but is a flat rate and not based on the fluctuations of property values. Sumter County does not have an MSTU in the strictest sense; however, it does have a simulated MSTU when it created the North Sumter County Utility Dependent District (NSCUDD). In the creation of NSCUDD, Sumter County provided it with significant autonomy while remaining dependent on the Sumter County Board of County Commissioners. One of the abilities of NSCUDD is to impose up to 0.5 mills in Ad Valorem taxes. If the Board approved a submitted NSCUDD budget with an Ad Valorem tax, then it would be counted towards the Board’s maximum levy of 10 mills. The dependent portion of NSCUDD is filling any vacancy that arises as well as either accepting in full or rejecting in full NSCUDD’s submitted annual budget. If rejected, the NSCUDD would be required to adjust and resubmit until the Board approved the budget. Sumter County does have one MSBU; however, both in Chapter X of the Sumter County Code of Ordinances (Attached) and in the interlocal service boundary agreements with the cities, there is the contemplation of the potential for more and the process to pursue them. The one MSBU in place presently is the countywide fire non-ad Valorem
Page 3 of 5
assessment MSBU. The current rate is $124.00 per improved parcel, and based on the study establishing it, and the maximum rate was set at $125.00 per improved parcel. The methodology is still sound for use, as verified with the County Attorney and the original consultant; however, the application of the methodology was applied against the budget of The Villages Public Safety Department and the Sumter County Fire & EMS when they were new creations with low budgetary costs and substantially lower service delivery capabilities. The Board approved the elimination of The Villages Fire Assessment District, so there is only one Sumter County Fire Assessment District for the county as a whole. Due to the continued rise in costs for the operational portion of both fire operations, and this non-Ad Valorem assessment is another General Fund revenue, it is recommended to update the application of the methodology and communicate the new maximum rate (please see the fire assessment analysis document prepared by Mrs. Rex, Budget Analyst). The use of MSBUs requires a study as well as a designation of a geographic boundary for the service planned to use the revenue. Two such contemplations have occurred with the Board but never pursued over the last 15 years. One is for subdivision street lighting. The MSBU would have been a non-Ad Valorem assessment on each parcel in the subdivision as a shared cost for street lighting. Sumter County would collect the revenue and pay the power company. Another is to accelerate the work on the county’s non-regional road network or for bringing in non-regional private roads into the county’s system. Similar to the street lighting, the neighborhood would share the cost for the improvement of the road to county standards or a defined frequency of maintenance/resurfacing. This tool would be the fastest way to address non- regional roads to accelerate and sustain their upkeep. Each defined MSBU area would provide their input related to service and frequency to that of the annual non-Ad Valorem assessment paid. The institution of the MSBU as a guaranteed revenue source would also allow for revenue bonds to advance proceed for the work to commence sooner than waiting for the collections to reach the financial threshold to begin the work. Ms. Rey made the Board aware that the notification process depends on any increase taking place. The maximum rate calculated is $359.57. Commissioner Estep is not a big supporter of MSTUs but would be in favor of increasing the Fire MSBU to the suggested $359.57. Commissioner Miller agreed with Commissioner Estep on increasing the Fire MSBU. The Board provided direction to Mr. Arnold to place the Fire MSBU increase on an agenda for a vote.
1-5-21-4
Commissioner Search commented on the Reverse One Sumter item, which was on the previous regular meeting agenda. At that point, there was no second on the motion to place Reverse One Sumter on the ballot so the motion did not carry through. At that time Commissioner Search expressed his belief that if the public wants something on the ballot, they should take the steps to have it placed on the ballot. However since that time, Commissioner Search has discussed the issue with various individuals involved with it. Now, Commissioner Search recognizes that there may be some issues involved with the petitions and the financial obligations of putting the item on the ballot. If the petitions are handed in and there are incorrect petitions or not enough, all petitions become null and void. If almost 11,000 petitions have been signed and it is no cost to the taxpayer, Mr. Search believes that it should be placed on the ballot. Commissioner Search
Page 4 of 5
would like to revisit this item at the next meeting to see if this Board would be willing to approve placing the item on the ballot. Direction was given to Mr. Arnold to place the Reverse One Sumter issue back on the next agenda for a vote.
Commissioner Miller proposed a topic for a future workshop meeting regarding if there is a way and/or the cost to videotape BOCC meetings and place them on a webpage so the public could see them. Mr. Arnold clarified that minutes, audio, video, etc. is the responsibility of the Clerk of Court. Mr. Arnold will reach out to Gloria Hayward, Clerk of Court, and determine her availability so that she can attend a workshop to discuss this item with the Board.
5. State of Emergency Declaration Extension (Staff Recommends Approval)
Commissioner Estep would like to look into the idea of a public information office to consolidate issues so the public is not as frustrated as they are now, given the COVID-19 vaccination inquiries. Mr. Arnold will come up with different options on what a public information office may look like with budgetary figures and this can be introduced with the budget process. Mr. Arnold will have this information to the Board by February.
1-5-21-5
Commissioner Miller moved, with a second by Commissioner Search, to approve the Local State of Emergency Declaration Extension. The motion carried 5 - 0.
6. Adjourn
The meeting adjourned at 8:13 p.m.
Page 5 of 5
SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
SUBJECT: Affordable Housing Advisory Committee (AHAC) Vacancy. Application Attached (Board’s Option). REQUESTED ACTION: Board’s Option
Meeting Type: Regular Meeting DATE OF MEETING: 1/26/2021
CONTRACT: ☒ N/A Vendor/Entity: Effective Date: Termination Date: Managing Division / Dept. Administrative Services BUDGET IMPACT: FUNDING SOURCE:
Type: N/A EXPENDITURE ACCOUNT:
HISTORY/FACTS/ISSUES:
The purpose of the AHAC is to:
• Review the established policies and procedures, ordinances, land development regulations, and adopted local government comprehensive plan of the appointing local government. • Recommend specific actions or initiatives to the Board of County Commissioners to encourage or facilitate affordable housing while protecting the ability of the property to increase in value. • Serve as the Citizen Advisory Task Force (CATF) for Community Development Block Grants. The committee shall follow the guidelines mandated in Florida Statute § 420.9076, and Rule Chapter 73C-23, Florida Administrative Code.
The governing board of a county or municipality shall appoint the members of the affordable housing advisory committee. The local action adopted pursuant to S. 420.9076, which creates the advisory committee and appoints the advisory committee members must name at least 8 but not more than 11 committee members and specify their terms. Effective October 1, 2020, the committee must consist of one locally elected official from each county or municipality participating in the State Housing Initiatives Partnership and one representative from at least six of the categories below: (a) A citizen who is actively engaged in the residential home building industry in connection with affordable housing. (b) A citizen who is actively engaged in the banking or mortgage industry in connection with affordable housing. (c) A citizen who is a representative of those areas of labor actively engaged in home building in connection with affordable housing. (d) A citizen who is actively engaged as an advocate for low-income persons in connection with affordable housing. (e) A citizen who is actively engaged as a for-profit profit provider of affordable housing. (f) A citizen who is actively engaged as a not-for-profit provider of affordable housing. (g) A citizen who is actively engaged as a real estate professional in connection with affordable housing.
Page 1 of 3
SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
(h) A citizen who actively serves on the local planning agency pursuant to S.163.3174. If the local planning agency is comprised of the governing board of the county or municipality, the governing board may appoint a designee who is knowledgeable in the local planning process. (i) A citizen who resides within the jurisdiction of the local governing body making the appointments. (j) A citizen who represents employers within the jurisdiction. (k) A citizen who represents essential services personnel, as defined in the local housing assistance plan. The locally elected official serving on an advisory committee, or a locally elected designee, must attend biannual regional workshops convened and administered under the Affordable Housing Catalyst Program as provided in S. 420.531 (2). If the locally elected official or a locally elected designee fails to attend three consecutive regional workshops, the corporation may withhold funds pending the person’s attendance at the next regularly scheduled biannual meeting.
At a minimum, each advisory committee shall submit an annual report to the local governing body and the entity providing statewide training and technical assistance for the Affordable Housing Catalyst Program. The report must include recommendations on the implementation of affordable housing incentives in the following areas:
(a) The processing of approvals of development orders or permits, as defined in Section 163.3164 (7) and (8), Florida Statutes, for affordable housing projects is expedited to a greater degree than other projects. (b) All allowable fee waivers provided for the development or construction of affordable housing. (c) The allowance of flexibility in densities for affordable housing. (d) The reservation of infrastructure capacity for housing for very-low-income persons, low-income persons, and moderate-income persons. (e) Affordable accessory residential units. (f) The reduction of parking and setback requirements for affordable housing. (g) The allowance of flexible lot configurations, including zero-lot-line configurations, for affordable housing. (h) The modification of street requirements for affordable housing. (i) The establishment of a process by which a local government considers, before adoption, policies, procedures, ordinances, regulations, or plan provisions that increase the cost of housing. (j) The preparation of a printed inventory of locally owned public lands suitable for affordable housing. (k) The support of development near transportation hubs and major employment centers and mixed-used developments.
Page 2 of 3
SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
Sector Position Status Term
Local Elected Official Doug Gilpin 7/12/2020 – 7/12/2022 Building Industry Francis Harper 7/12/2020 - 7/12/2022 Essential Service Personnel Robert Hanson 7/12/2020 - 7/12/2022 For-profit Housing Provider Priscilla Lewis 7/12/2020 - 7/12/2022 Sumter County Resident Courtney Gage 7/12/2020 - 7/12/2022 Areas of Labor Activity Vacant 7/12/2019 - 7/12/2021 Banking Industry Heather Clark 7/12/2019 - 7/12/2021 Low Income Advocate Sandra Woodard 7/12/2019 - 7/12/2021 Non-profit Housing Provider Gene Barton 7/12/2019 - 7/12/2021 Real Estate Professional Danny Smith 7/12/2019 - 7/12/2021 Local Planning Agency Karl Holley 7/12/2019 - 7/12/2021 Employer Representative Matthew Yoder 7/12/2019 - 7/12/2021 Alternate Melanie Peavy 7/12/2020 - 7/12/2022
Application Attached – Amber Tucker - Areas of Labor Activity Vacancy
Prepared by: Brenda Schlak Grammarly Check ☒
Page 3 of 3
From: [email protected] Sent: Tuesday, January 12, 2021 10:25 AM To: Records Subject: Online Form Submittal: Boards and Committee Application
Boards and Committee Application
Select the Board, Affordable Housing Advisory Committee Commission, or Committee applying for
Committee's requirements Click here to view Committee webpage
First Name Amber
Middle Field not completed.
Last Name Tucker
Address1 3941 Cr 400
Address2 Field not completed.
City Lake Panasoffkee
State Fl
Zip 33538
Are you a resident of Yes Sumter County
If yes, how long? 7+ years
Email Address [email protected]
Phone Number 4072191626
Phone Mobile
Alternate Phone Number 3525863882
Education Some College
Occupation Housing Specialist
Place of Employment Mid Florida Homeless Coalition
Professional Field not completed. Organizations
Civic and Professional Participated in the 2018 Sumter County Community Health Accomplishments Assessment, Hurricane Irma Disaster Relief Case Manager/Facilitator for United Way of Lake & Sumter County's funds Administrator for FEMA Sumter County's EF&SP Funds 2018- Current Sat on numerous committees for Sumter County Children's Alliance, 2017-current
Training or experience I sat on the Board of Adoption2Action 2016-2017 related to this appointment?
1 What contributions do I have worked closely with those in need of affordable housing you feel you could make and those who provide housing in the community for the past 7 if you were selected to years. I believe that with my knowledge of housing needs and this committee/board? connections with community agency's and landlords, I would be able to advocate for those in need while also working to preserve the community at large.
References
1. Connie Mahan - Connie Mahan Real Estate Group 352-457- 7553
2. Daphne Simmons - The Salvation Army of Lake & Sumter County's - Sumter County Office Manager 352-568-2284
3. Jeanne Harris Lively - Sumter County School District Social Worker 352-303-3436
Some of the Boards and Yes Committees appointed by the County Commission are required to comply with Chapter 112, Florida Statutes; the Financial Disclosure Law. If applicable, would you be willing to file the required financial statement?
Appointees will be required to attend meetings in accordance with the adopted policies of the County.
Do you affirm that your Yes personal and business affairs (if applicable) within Sumter County are in substantial compliance with all country regulatory and taxing authorities rules and regulations?
Attach additional Field not completed. information, such as a resume.
Email not displaying correctly? View it in your browser.
______This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.symanteccloud.com ______
2 SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
SUBJECT: Value Adjustment Board (VAB) - BOCC Appointed Citizen Member Vacancy (Board’s Option)
REQUESTED ACTION: Board’s Option
Meeting Type: Regular Meeting DATE OF MEETING: 1/26/2021
CONTRACT: ☒ N/A Vendor/Entity: Effective Date: Termination Date: Managing Division / Dept: Choose a division/department. BUDGET IMPACT: N/A FUNDING SOURCE: Type: N/A EXPENDITURE ACCOUNT:
HISTORY/FACTS/ISSUES: Each year the Clerk of the Circuit Court acts as Clerk to the Sumter County Value Adjustment Board (VAB). The VAB shall consist of two members of the governing body of the county as elected from the membership of the board of said governing body, one of whom shall be elected chairperson, and one member of the school board as elected from the membership of the school board, and two citizen members, one of whom shall be appointed by the governing body of the county and must own homestead property within the county and one of whom must be appointed by the school board and must own a business occupying commercial space located within the school district. A citizen member may not be a member or an employee of any taxing authority, and may not be a person who represents property owners in any administrative or judicial review of property taxes. The terms for VAB vary because they are dependent upon when Special Magistrate hearings are able to be held and when the VAB is able to meet for the purposes of organizing and finalizing the annual cycle. For example, the 2019 term ran from September 2019 through January 2020. The 2020 term began in July 2020 and has not yet been finalized.
SECTOR NAME
VAB County Commissioner Member Garry Breeden
VAB County Commission Member Oren Miller
VAB School Board Member Sally Moss
VAB Alternate School Board Member David Williams
VAB Citizen Member (homestead property VACANT owner, appointed by BOCC)
VAB Citizen Member (commercial business TBD (by School Board)
Page 1 of 2 SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY owner, appointed by School Board)
Clerk Gloria R. Hayward
Finance Director William Kleinsorge
Deputy Clerk Caroline Alrestimawi/Melissa Elliott
VAB Legal Counsel Holly Cosby
Sumter County Property Appraiser Joey Hooten
Sumter County Tax Collector Randy Mask
Prepared by: Caroline Alrestimawi Grammarly Check ☐
Page 2 of 2 SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
SUBJECT: C o n s t r u c t i o n I n d u s t r y L i c e n s i n g / F i r e C o d e B o a r d o f A p p e a l s V a c a n c y ( B o a r d ’ s O p t i o n ) .
REQUESTED ACTION: Board’s Option
Meeting Type: Regular Meeting DATE OF MEETING: 1/26/2021
CONTRACT: ☒ N/A Vendor/Entity: N/A Effective Date: 11/15/2018 Termination Date: 11/15/2021 Managing Division / Dept: Building & Code / Development Services BUDGET IMPACT: FUNDING SOURCE: Type: N/A EXPENDITURE ACCOUNT:
HISTORY/FACTS/ISSUES: T h e C o n s t r u c t i o n I n d u s t r y L i c e n s i n g / F i r e C o d e B o a r d o f A p p e a l s e v a l u a t e s a n d a p p r o v e s / d i s a p p r o v e s c o n t r a c t o r s f o r l o c a l l i c e n s i n g . T h e C o n s t r u c t i o n I n d u s t r y L i c e n s i n g / F i r e C o d e B o a r d o f A p p e a l s a c t s i n t h e c a p a c i t y o f a n i m p a r t i a l h e a r i n g b o a r d f o r c o m p l a i n t s a g a i n s t l i c e n s e d c o n t r a c t o r s a n d d i s c i p l i n e s l i c e n s e d c o n t r a c t o r s w h e n w a r r a n t e d . T h e C o n s t r u c t i o n I n d u s t r y L i c e n s i n g / F i r e C o d e B o a r d o f A p p e a l s a l s o h e a r s r e p o r t s o f u n l i c e n s e d c o n t r a c t o r a c t i v i t y a n d r e f e r s r e p o r t s t o t h e C o m m i s s i o n o r S t a t e A t t o r n e y ’ s O f f i c e w h e n w a r r a n t e d . A p p o i n t m e n t : T h e B o a r d s h a l l c o n s i s t o f f i v e ( 5 ) m e m b e r s a p p o i n t e d b y t h e B o a r d . E a c h m e m b e r s h a l l b e a l e g a l , b o n a f i d e r e s i d e n t o f S u m t e r C o u n t y , F l o r i d a , a n d m e e t a l l o t h e r a p p o i n t e e r e q u i r e m e n t s e s t a b l i s h e d b y t h e B o a r d . A l l c o n t r a c t o r s a p p o i n t e d s h a l l h o l d a n a c t i v e S u m t e r C o u n t y C o m p e t e n c y C a r d o r a F l o r i d a C e r t i f i e d L i c e n s e . S e c t o r P o s i t i o n S t a t u s T e r m
A r c h i t e c t C h r i s t o p h e r B o w e r s 1 1 / 1 5 / 2 0 1 8 - 1 1 / 1 5 / 2 0 2 1 B u s i n e s s P e r s o n E l e a z a r F l o r e s 1 1 / 1 5 / 2 0 1 8 - 1 1 / 1 5 / 2 0 2 1 E n g i n e e r D e b o r a h S n y d e r 1 1 / 1 5 / 2 0 1 8 - 1 1 / 1 5 / 2 0 2 1 F i r e P r o t e c t i o n C o n t r a c t i n g V a c a n t 1 1 / 1 5 / 2 0 1 8 - 1 1 / 1 5 / 2 0 2 1 G e n e r a l C o n t r a c t o r T h o m a s C a t t e l l 1 1 / 1 5 / 2 0 1 8 - 1 1 / 1 5 / 2 0 2 1
A t t a c h m e n t s : O r d i n a n c e
O n e v a c a n c y i s c u r r e n t l y o p e n f o r a p p l i c a t i o n s .
Prepared by: Brenda Schlak Grammarly Check ☒
Page 1 of 1 Sec. 6-22. - Construction Industry Licensing Board of Sumter County.
There is hereby established and continued the Construction Industry Licensing Board of Sumter County which shall hereinafter be referred to as the "licensing board." (a) Powers and duties. The primary responsibilities of the licensing board shall be as follows: (1) To evaluate and approve/disapprove contractors for local licensing via the issuance of competency cards, except when a contractor applies for a competency card through the reciprocity procedures set forth in section 6-29. When a contractor applies for a competency card through the reciprocity procedures of this code, the building official shall be responsible for the approval/disapproval of such applications. (2) To act in the capacity of an impartial hearing board for complaints against licensed contractors and to discipline said licensed contractors when warranted. (3) To act in the capacity of an impartial hearing board on reports of unlicensed contractor activity, and to refer said reports to the board when warranted. (b) Appointment, terms and attendance of members. (1) Appointment. The licensing board shall consist of five (5) members appointed by the board of county commissioners. Each member shall be a legal, bona fide resident of the county and meet all other appointee requirements established by the board. Membership shall be consistent with 61G4-20.001(1)(b) of the Florida Administrative Code. All contractors appointed shall hold an active competency card or a state certificate of competency. (2) Terms. The term of office for each member of the licensing board shall be three (3) years. Each member of the licensing board shall serve until his or her successor is qualified and begins serving on the licensing board. Members of the licensing board shall be eligible for re-appointment. (3) Attendance. Licensing board members serve at the pleasure of the board and may be suspended or removed for cause. If any member fails to attend two (2) of three (3) successive meetings without cause and approval of the chair, the licensing board may, by majority vote, declare that member's position vacant and notify the board, who shall promptly fill such vacancy. A member who ceases to be a resident of the county, or a contractor member who does not hold a current license, shall be automatically dismissed. (4) Officers. The licensing board shall elect from among its members a chairman and vice- chairman annually. Officers shall serve for a term of one (1) year, with eligibility for subsequent re-election. (5) Meetings. The licensing board shall meet at 6:00 p.m. on an as-needed basis at the designated location at which the board conducts its scheduled business. Applicants will be notified of the specific meeting date and location through the letter of notification sent to the applicant by the department. The department shall furnish a secretary who shall maintain written or electronically produced minutes of each meeting and provide clerical services for the licensing board. The county attorney or county attorney designee (also an attorney) shall be present at all meetings. Meetings may be rescheduled to a date certain if a quorum, is not available, or, in the alternative, if the building official finds the scheduled agenda items are not of an urgent nature, the issues for consideration shall be added to the next scheduled licensing board meeting agenda. (6) Quorum and voting. A quorum for the licensing board shall consist of a simple majority of the duly appointed members. All members of the licensing board shall vote on each motion that comes before the board, unless a legally recognized conflict of interest exists, in which case a conflict of interest form shall be filed with the licensing board secretary, thus excusing said member from voting on any such matter. (7) Rules and regulations. The licensing board may establish and adopt rules and regulations, in compliance with this article, for the conduct of its members and shall include such actions in the written minutes of the meeting.
(Ord. No. 2009-03, 3-10-09; Ord. No. 2015-11, § 3, 6-23-15; Ord. No. 2017-04, § 3A, 2-28-17; Ord. No. 2018-06, § 3, 2-27-18) SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
SUBJECT: Public Safety Coordinating Council Vacancies (Board’s Option).
REQUESTED ACTION: Board’s Option
Meeting Type: Regular Meeting DATE OF MEETING: 1/26/2021
CONTRACT: ☒ N/A Vendor/Entity: Effective Date: Termination Date: Managing Division / Dept: Administrative Services BUDGET IMPACT: FUNDING SOURCE: Type: N/A EXPENDITURE ACCOUNT:
HISTORY/FACTS/ISSUES:
Chapter 951.26 Florida Statutes provides that each Board of County Commissioners (BOCC) shall establish a county Public Safety Coordinating Council. Chapter 394.657 allows each BOCC to designate the existing Public Safety Coordinating Council as the Planning Council. The chairperson of the Board of County Commissioners, or another County Commissioner as designee, shall serve as the chairperson of the council until the council elects a chairperson from the membership of the council.
Sector Member
State Attorney William Gladson Public Defender Mike Graves Chief Circuit Judge William Hallman III Chief County Judge Paul Militello Chief Correctional Officer Major Reece Thompson Sheriff William Farmer Police Chief Vacant State Probation Administrator (4-year term) Susan Cizmadia Court Administration Lorna Barker BOCC Commissioner Doug Gilpin Director of County Probation (4-year term) Bradley Arnold Director of Local Substance Abuse Program (4-year term) Jonathan Cherry Director of Community Mental Health Vacant DCF Mental Health Representative Vacant Consumer of Mental Health Services Vacant - Selected by Community Mental Health Director Consumer of Community-Based Treatment Services Vacant - Selected by Community Mental Health Director
Page 1 of 2
SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
Consumer of Substance Abuse Services Vacant – Selected by Community Mental Health Director
Family Member of Consumer of Treatment Services Vacant – Selected by Community Mental Health Director
Homeless Program/Housing Representative Vacant Director of Detention Facility of Juvenile Justice Vacant Chief Probation Officer of Juvenile Justice Vacant Jobs Program Representative (4-year term) Vacant
The positions designated above as four-year terms will be a term from November 22, 2020 – November 22, 2024.
Several vacancies are currently open for applications.
Prepared by: Brenda Schlak Grammarly Check ☒
Page 2 of 2
SUMTER COUNTY RESOLUTION 2018- 27
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF SUMTER COUNTY, FLORIDA DESIGNATING THE SUMTER COUNTY PUBLIC SAFETY COORDINATING COUNCIL AS THE SUMTER COUNTY PLANNING COUNCIL
WHEREAS, The Sumter County Public Safety Coordinating Council established by Florida Statutes 951.26 is to meet at the call of the chairman of the committee for purpose of assessing the population status of all detention or correctional facilities owned by the county and formulating recommendations to ensure that the capabilities of such facilities are not exceeded, and
WHEREAS, Such recommendations shall include an assessment of the availability of pretrial intervention or probation programs, work-release programs, substance abuse programs, gain-time schedules, applicable bail bond schedules, and the confinement status of the inmates housed within each facility owned or contracted by the county, and
WHEREAS, Each Board of County Commissioners shall designate the county public safety coordinating council or designate another criminal or juvenile justice mental health and substance abuse council or committee, as the planning council or committee as established in Florida Statutes 394.657, and
WHEREAS, the Board of County Commissioners may assign any entity to prepare the application on behalf of the county administration for submission to the Criminal Justice, Mental Health, and Substance Abuse Statewide Grant Review Committee for review.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Sumter County Florida, as follows:
Sumter County hereby designates the Sumter County Public Safety Coordinating Council as the Sumter County Planning Council for the purpose of:
1. Making a formal recommendation to the Board of County Commissioners regarding how the Criminal Justice, Mental Health, and Substance Abuse Reinvestment Grant Program may best be implemented within a community. 2. Assessing the population status of all detention or correctional facilities owned by the county and formulating recommendations to ensure that the capabilities of such facilities are not exceeded. 3. Recommendations shall include an assessment of the availability of pretrial intervention or probation programs, work-release programs, substance abuse programs, gain-time schedules, applicable bail bond schedules, and the confinement status of the inmates housed within each facility owned or contracted by the county.
1 DONE and RESOLVED at Bushnell, Sumter County, Florida this 10 h day of April 2018.
Effective Date. This Resolution shall take effect on April 16, 2018. BOARD OF COUNTY COMMISSIONERS SUMTER COUNTY
Attest:
_A~ ~ut; Chairman SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
SUBJECT: Sumter County Public Library Advisory Board (SCPLAB) Vacancy (Board’s Option).
REQUESTED ACTION: Board’s Option
Meeting Type: Regular Meeting DATE OF MEETING: 1/26/2021
CONTRACT: ☒ N/A Vendor/Entity: Effective Date: Termination Date: Managing Division / Dept: Library Services BUDGET IMPACT: FUNDING SOURCE: Type: N/A EXPENDITURE ACCOUNT:
HISTORY/FACTS/ISSUES:
T h e S C P L A B p u r p o s e w i l l b e t o f o r m u l a t e r e c o m m e n d a t i o n s t o t h e L i b r a r y S i n g l e A d m i n i s t r a t i v e H e a d ( L S A H ) , C o u n t y A d m i n i s t r a t o r ( C A ) , a n d t h e S u m t e r C o u n t y B o a r d o f C o u n t y C o m m i s s i o n e r s ( B O C C ) f o r i m p r o v i n g t e c h n o l o g y s e r v i c e s . S C P L A B M e m b e r s h i p s h a l l b e c o m p r i s e d o f f i v e a t - l a r g e v o t i n g m e m b e r s w i t h t w o - y e a r t e r m s c o m m e n c i n g O c t o b e r 1 , 2 0 1 9 , a n d o n e e x - o f f i c i o m e m b e r . T h e B y l a w s s p e c i f y t h a t S C P L A B m e e t i n g s w i l l t a k e p l a c e o n t h e f i r s t T h u r s d a y o f M a y a n d N o v e m b e r .
S e c t o r N a m e T e r m A t - L a r g e M e m b e r V a c a n t 1 0 / 1 / 2 0 1 9 - 9 / 3 0 / 2 0 2 1 A t - L a r g e M e m b e r L y n n H a r p o o l 1 0 / 1 / 2 0 1 9 - 9 / 3 0 / 2 0 2 1 A t - L a r g e M e m b e r R o s e a n n S a m s o n 1 0 / 1 / 2 0 1 9 - 9 / 3 0 / 2 0 2 1 A t - L a r g e M e m b e r E l i z a b e t h L i l l i e 1 0 / 1 / 2 0 1 9 - 9 / 3 0 / 2 0 2 1 A t - L a r g e M e m b e r B e v e r l y R o v e l l i 1 0 / 1 / 2 0 1 9 - 9 / 3 0 / 2 0 2 1
O n e v a c a n c y i s c u r r e n t l y o p e n f o r a p p l i c a t i o n s .
Prepared by: Brenda Schlak Grammarly Check ☒
Page 1 of 1 SUMTER COUNTY RESOLUTION 2013- 3 9
A RESOLUTION OF SUMTER COUNTY, FLORIDA, RE-ESTABLISHING A COUNTYWIDE LIBRARY SYSTEM ADVISORY BOARD, PROVIDING TERMS, AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, it is the intent ofBoard of County Commissioners to provide open public library services for all the citizens of Sumter County consistent with the Interlocal Service Boundary Agreements with the Cities ofBu shnell, Center Hill, Webster, and Wildwood and;
WHEREAS, Section 125.01 (f), Florida Statutes, gives the Board of County Commissioners of Sumter County the authority to provide libraries as a matter of great public interest, and;
WHEREAS, it is desirable to have a countywide library system advisory board in order to provide recommendations of improving technology services for the countywide library system to support the goal of maintaining modem/up-to-date services.
NOW, THEREFORE, BE IT RESOLVED by the Board ofCounty Commissioners ofSumter County, Florida, as follows:
1. The currently appointed members of the formerly established Sumter County Public Library Advisory Board (SCPLAB) are hereby removed without prejudice. 2. There is hereby established the SCPLAB meeting the purpose of improving technology services for the countywide library system to support the goal of maintaining modern/up to-date services 3. The membership shall be composed of five (5) at-large voting members and one (1) ex officio member that is the Sumter County Library Single Administrative Head. 4. The at-large voting members shall be appointed by the Sumter County Board of Commissioners for a term of two years commencing October I, 2013.
PASSED, ADOPTED AND APPROVED THIS 271h day of August 2013.
Effective Date. This resolution supersedes February 14, 2012 Resolution and shall take effect on August 27,2013.
ATTEST: BOARD OF COUNTY COMMlSIONERS OF SUMTER COUNTY, FLORIDA
Connie Webb SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
SUBJECT: Budget Amendment A-8 (FY 20/21) (Staff Recommends Approval).
REQUESTED ACTION: Staff Recommends Approval
Meeting Type: Regular Meeting DATE OF MEETING: 1/26/2021
CONTRACT: ☒ N/A Vendor/Entity: Effective Date: Termination Date: Managing Division / Dept: Office of Management & Budget BUDGET IMPACT: Fund 001 - $ 166,687, Fund 119 - $34.577, Fund 120 - $28,755, Fund 123 - $1,816, Fund 124 - $780,172, 67, Fund 153 - $76,294, Fund 191 - $321, Fund 196 - $63,287, Fund 215 - $587,178, Fund 218 - $2,495,505, Fund 305 - $166,687, Fund 308 - $1,090,105, and Fund 310 - $294,180 - Adjustments to the current fiscal year for the FY 20/21 FUNDING SOURCE: (see attachment) Type: N/A EXPENDITURE ACCOUNT: (see attachment)
HISTORY/FACTS/ISSUES:
Note: This Budget Amendment (A-8) amends as follows: General Fund (001) – Amends the budget to update the Cash Balance Forward to increase the transfer to the Capital Outlay fund for the contracted costs for the Tax Collector Annex Kiosk with Ajax. SHIP Program 2019-2020 Fund (119) – Amends the budget to update the Cash Balance Forward from FY2020. SHIP Program 2020-2021 Fund (120) – Amends the budget to update the Cash Balance Forward from FY2020. Boating Improvement Fund (123) – Amends the budget to update the Cash Balance Forward from FY2020. Building Services Fund (124) – Amends the budget to update the Cash Balance Forward from FY2020. Alcohol/Drug Abuse Fund (126) – Amends the budget to update the Cash Balance Forward from FY2020. SC Road Construction District Impact Fee Fund (153) – Amends the budget to update the Cash Balance Forward from FY2020. Florida Arts License Plate Program Fund (191) – Amends the budget to update the Cash Balance Forward from FY2020. State Mosquito Control Fund (196) – Amends the budget to update the Cash Balance Forward from FY2020. Gas Tax Sinking Fund (215) – Amends the budget to update the Cash Balance Forward from FY2020. Debt Service Fund (218) – Amends the budget to update the Cash Balance Forward from FY2020. Capital Outlay Reserve Fund (305) – Increases the transfer from the General Fund for the contract with Ajax for the Tax Collector Kiosk. 2018 Loan Construction Fund (308) – Amends the budget to update the Cash Balance Forward from FY2020.
Page 1 of 2
SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
2019 Loan Construction Fund (310) – Amend the budget to update the Cash Balance Forward from FY2020.
Prepared by: Angela Rex Grammarly Check ☒
Page 2 of 2
BOARD OF SUMTER COUNTY COMMISSIONERS BUDGET AMENDMENT FISCAL YEAR: 2020-2021 AMENDMENT #: A-8 AGENDA DATE 1/26/2021
ACCOUNT ACCOUNT Adopted Budget REVENUE EXPENDITURE AMENDED BUDGET FUND NAME TYPE ACCOUNT TITLE NUMBER 1/21/2021 INCREASE DECREASE INCREASE DECREASE 1/27/2021
General Fund Revenue BUDGETED CASH BALANCE FORWARD 001-400000 $ 19,312,449 $ 166,687 $ 19,479,136 General Fund Expenditure TR CAPITAL OUTLAY RSRV 001-980-581-9135 $ 614,065 $ 166,687 $ 780,752
SHIP Program 2019-2020 Fund Revenue BUDGETED CASH BALANCE FORWARD 119-400000 $ 442,379 $ 34,577 $ 476,956 SHIP Program 2019-2020 Fund Expenditure HOUSING REPLACEMENT 119-553-554-3446 $ 432,910 $ 34,577 $ 467,487
SHIP Program 2020-2021 Fund Revenue BUDGETED CASH BALANCE FORWARD 120-400000 $ 33,000 $ 28,755 $ 61,755 SHIP Program 2020-2021 Fund Expenditure HOUSING REPLACEMENT 120-554-554-3446 $ 106,046 $ 28,755 $ 134,801
Boating Improvement Fund Revenue BUDGETED CASH BALANCE FORWARD 123-400000 $ 135,857 $ 1,816 $ 137,673 Boating Improvement Fund Expenditure RSRV FUTURE PROJECTS 123-991-999-9303 $ 156,667 $ 1,816 $ 158,483
Building Services Fund Revenue BUDGETED CASH BALANCE FORWARD 124-400000 $ 1,199,195 $ 780,172 $ 1,979,367 Building Services Fund Expenditure RSRV CONTINGENCIES 124-991-999-9300 $ 162,536 $ 780,172 $ 942,708
SC Road Construction District Impact Fee Fund Revenue BUDGETED CASH BALANCE FORWARD 153-400000 $ 6,822,968 $ 76,924 $ 6,899,892 SC Road Construction District Impact Fee Fund Expenditure RSRV FOR ROAD PROJECTS 153-991-999-9331 $ 9,915,968 $ 76,924 $ 9,992,892
Florida Arts License Plate Program Fund Revenue BUDGETED CASH BALANCE FORWARD 191-400000 $ - $ 321 $ 321 Florida Arts License Plate Program Fund Expenditure AID TO PRIVATE ORGANIZATIONS 191-191-573-8200 $ - $ 321 $ 321
State Mosquito Control Fund Revenue BUDGETED CASH BALANCE FORWARD 196-400000 $ - $ 63,287 $ 63,287 State Mosquito Control Fund Expenditure OPERATING SUPPLIES 196-196-562-5200 $ - $ 63,287 $ 63,287
Gas Tax Sinking Fund Revenue BUDGETED CASH BALANCE FORWARD 215-400000 $ - $ 587,178 $ 587,178 Gas Tax Sinking Fund Expenditure PROFESSIONAL SERVICES 215-365-517-3100 $ - $ 587,178 $ 587,178
Debt Service Fund Revenue BUDGETED CASH BALANCE FORWARD 218-400000 $ - $ 2,495,505 $ 2,495,505 Debt Service Fund Expenditure OTHER DEBT SERVICE COSTS 218-363-517-7300 $ - $ 2,495,505 $ 2,495,505
Capital Outlay Fund Revenue TR FROM GENERAL FUND 305-381160 $ 614,065 $ 166,687 $ 780,752 Capital Outlay Fund Revenue BUDGETED CASH BALANCE FORWARD 305-400000 $ 146,904 $ 94,818 $ 52,086 Capital Outlay Fund Expenditure TAX COLL VILL ANNEX DRIVE THRU KIOSK 305-020-513-6254 $ 350,000 $ 71,869 $ 421,869
2018 Loan Construction Fund' Revenue BUDGETED CASH BALANCE FORWARD 308-400000 $ 5,517,391 $ 1,090,105 $ 6,607,496 2018 Loan Construction Fund' Expenditure NEW JAIL HOUSING AND SUPPORTING INFRAST 308-996-999-9301 $ 5,060,094 $ 1,090,105 $ 6,150,199
2019 Loan Construction Fund Revenue BUDGETED CASH BALANCE FORWARD 310-400000 $ 21,700,000 $ 294,180 $ 21,994,180 2019 Loan Construction Fund Expenditure BUENA VISTA BLVD EXT SO OF SR44 310-340-541-6347 $ 600,000 $ 294,180 $ 894,180
Totals $ 5,786,194 $ 94,818 $ 5,691,376 $ - Total Budget Change $ - Note: See the associated executive summary for the explanation of the changes. SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
SUBJECT: Purchase Order Approval for FY 2020/2021 (Staff Recommends Approval). REQUESTED ACTION: Staff Recommends Approval.
Meeting Type: Regular Meeting DATE OF MEETING: 1/26/2021
CONTRACT: ☒ N/A Vendor/Entity: Effective Date: Termination Date: Managing Division / Dept: Purchasing BUDGET IMPACT: . FUNDING SOURCE:
Type: N/A EXPENDITURE ACCOUNT:
HISTORY/FACTS/ISSUES:
The attached list of open purchase requisitions is recommended for approval. In accordance with the County's Purchasing Policies and Procedures, purchase requests $25,000 and over must be approved by the Sumter County Board of County Commissioners.
The attached Open Requisitions Report is recommended for approval.
Prepared by: Becky Segrest Grammarly Check ☒
Page 1 of 1
SUMTER BOARD OF COMMISSIONERS 01/21/21 09:41 Page 1 of 1 rq310_pg.php/Job No: 57925 Open Requisitions Report USER: BSEGREST
Only Possesion Groups :BOCC Minimum Amount: 9,999,999.00- Approval Requisition Requisition Approval Fiscal Creation Last Requisition Group No Interface Status Year EMG Initiator Date Action By Possession Total FM 00020900 PO Waiting 2021 No CLARISEY 01/20/21 BARNOLD BOARD APPROV 328,934.00 Line Qty Unit Price Ext Price Vendor / G/L Account 1 1.00 328,934.00 328,934.00 G/L: 305-020-513-6254 V: 8286-AJAX BUILDING CORPORATION Description: Installation And Project Oversight Of The Tax Collector Transfer System And Kiosk
FSREV 00020856 PO Waiting 2021 No JBAILEY 01/12/21 BARNOLD BOARD APPROV 180,000.00 Line Qty Unit Price Ext Price Vendor / G/L Account 1 1.00 180,000.00 180,000.00 G/L: 001-160-525-3100 V: 3858-FLORIDA CLINICAL PRAC ASSC INC Description: Contracted Medical Director Services
00020871 PO Waiting 2021 No JVALDEZ 01/14/21 BARNOLD BOARD APPROV 65,186.01 Line Qty Unit Price Ext Price Vendor / G/L Account 1 1.00 65,186.01 65,186.01 G/L: 153-344-541-6357 V: 9072-WSP USA, INC Description: Construction, Engineering, and Inspection Services for the US 301/SR 35 at CR 472/CR 216 Signalization Project
DESIGN 00020898 PO Waiting 2021 No JVALDEZ 01/20/21 BARNOLD BOARD APPROV 43,500.00 Line Qty Unit Price Ext Price Vendor / G/L Account 1 1.00 43,500.00 43,500.00 G/L: 153-344-541-6350 V: 9111-TRIGG, CATLETT & ASSOCIATES Description: Appraisal Services For CR 229 Improvements
** Totals ** Count: 4 617,620.01
Approved By: ______Date: ______SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
SUBJECT: Inventory Transactions – Disposal and Surplus of Property (Staff Recommends Approval).
REQUESTED ACTION: Staff Recommends Approval
Meeting Type: Regular Meeting DATE OF MEETING: 1/26/2021
CONTRACT: ☐ N/A Vendor/Entity: Effective Date: Termination Date: Managing Division / Dept: Office of Management & Budget BUDGET IMPACT: FUNDING SOURCE: Type: N/A EXPENDITURE ACCOUNT:
HISTORY/FACTS/ISSUES: Per the Sumter County Board of County Commissioners Tangible Personal Property Policy, Section IV Property Transfers, and Surplus Property and Section IV Cannibalization and Disposal of Property. The request for the Board is to approve the inventory transactions as noted below:
Description Asset Tag # Custodian Action Dell Optiplex 9010 Desktop 05368 Health Dispose Dell Optiplex 9010 Desktop 05372 Health Dispose Dell PowerEdge T620 Server 05375 Health Dispose Dell Latitude E6440 Laptop 05616 Health Dispose Dell PowerVault LTO-5 Tape Drive 06129 Health Dispose Dell PowerVault LTO-5 Tape Drive 06130 Health Dispose PowerEdge T610 Server 05053 Health Dispose Dell Latitude & Fingerprint Reader 05060 Health Dispose Laptop Dell Latitude E6510 Laptop 05062 Health Dispose Dell Power Vault LTO-3 Tape Drive 04763 Health Dispose Dell Power Vault LTO-3 Tape Drive 04764 Health Dispose Dell Latitude E6500 Laptop 04880 Health Dispose Dell Optiplex 380 DCSM1F Desktop 02345 R&B Admin Dispose L Shaped Booth 6’ x 6’ 04507 Library Surplus to Auction HP LaserJet 4350N Printer 04537 IT Surplus to Auction
Prepared by: Jennifer Hemeon Grammarly Check ☒
Page 1 of 1
SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
SUBJECT: Interlocal Agreement Between Sumter County and Hernando County Regarding Fire Rescue Mutual Aid (Staff Recommends Approval). REQUESTED ACTION: Staff Recommends Approval
Meeting Type: Regular Meeting DATE OF MEETING: 1/26/2021
CONTRACT: ☒ N/A Vendor/Entity: Hernando County Effective Date: Termination Date: 09/31/2021 with automatic renewal Managing Division / Dept: Fire & EMS BUDGET IMPACT: None FUNDING SOURCE: Type: N/A EXPENDITURE ACCOUNT:
HISTORY/FACTS/ISSUES: Based upon the nature of service provided by Fire and EMS agencies, circumstances occur that exceed the ability or availability of local resources. It is a responsible practice of neighboring agencies to work closely towards cooperative means when situations warrant assistance. Mutual aid benefits citizens in each agency’s jurisdiction through the sharing of each other’s resources. Mutual aid activities are most effective when expectations, responsibilities, and processes (for both parties) are outlined in a written agreement.
The attached “Interlocal Agreement Between Sumter County and Hernando County for Fire Rescue Mutual Aid”, provides the elements needed for the coordinated provision of mutual aid services, and satisfies each other’s desire for a formal agreement.
Prepared by: Rob Hanson Grammarly Check ☒
Page 1 of 1 INTERLOCAL AGREEMENT BETWEEN SUMTER COUNTY AND HERNANDO COUNTY FOR FIRE RESCUE MUTUAL AID
THIS INTERLOCAL AGREEMENT (the “Agreement”) dated this ______of ______(the “Effective Date”) by and between SUMTER COUNTY, (hereinafter referred to as “SUMTER”), a political subdivision of the State of Florida, and HERNANDO COUNTY (hereinafter referred to as “HERNANDO”), a political subdivision of the State of Florida (the "Agreement"). RECITALS
WHEREAS, the parties are authorized to enter into this Agreement pursuant to Section 163.01 Florida Statutes, “the Florida Interlocal Cooperation Act of 1969,” pursuant to Chapter 125, Florida Statutes, and pursuant to Section 252.32(c), Florida Statutes; and other applicable law;
WHEREAS, the purpose of the Agreement is to enable the parties to jointly exercise the powers which each public agency has in order to enable the respective public agencies to make the most efficient use of said powers by enabling them to cooperate with each other on a basis of mutual advantage;
WHEREAS, the parties presently maintain and operate emergency service departments/ divisions, with firefighting, rescue, and emergency medical equipment with associated personnel; and;
WHEREAS, the parties hereto recognize and agree that it is desirable to enter into this Agreement for the mutual benefit of each party in times of emergency or disaster too great to be dealt with unassisted or in a situation in which a party may not be able to expeditiously respond due to commitments at the time of a particular incident or event.
NOW, THEREFORE, incorporating the above recitals as if stated herein, it is agreed by and between the parties hereto that each of the parties agree to assist the other pursuant to the following stipulations, provisions, and conditions:
Section 1. Recitals. The Recitals above are incorporated herein and made a part hereof.
Section 2. Purpose. The purpose of this Agreement is to state the responsibilities of the parties in providing mutual aid for fire rescue services in certain incidents. The intent of this arrangement is to provide the most efficient life and property saving services to the citizens protected by the respective parties. This Agreement is not intended and shall not be construed to in any way deprive a party of jurisdictional powers vested in said party, nor is it the intention of the parties to combine their individual departments into a single department or district providing the services encompassed by this Agreement.
Section 3. Authorization. Pursuant to this Interlocal Agreement, Sumter County hereby authorizes Hernando County Fire & Emergency Services to perform the duties and services required herein. Pursuant to this Interlocal Agreement, Hernando County hereby authorizes Sumter County to perform the duties and services required herein.
00912355 1 of 13
Section 4. Definitions.
A. Unless otherwise expressly defined in this Section, the definitions contained in Section 252.34, Florida Statute shall apply. B. Notify - to inform the individual or entity identified of knowledge of the incident. Notification in and of itself does not mandate response if the situation is under control by the units on scene. C. Sumter County – The Sumter County Board of County Commissioners Fire and Emergency Services. D. Hernando County – The Hernando County Board of County Commissioners Fire and Emergency Services.
Section 5. Mutual Aid. The parties agree to provide mutual aid for reported structure fires, fire alarms, medical emergencies, hazardous material incidents, technical rescue scenarios, and brush fires. The parties agree to provide such reciprocal assistance on a mutual-aid basis based on the availability of the providing party's resources. The parties further agree to provide for reciprocal aid and assistance by providing fire, rescue, emergency medical, hazardous material incidents, technical rescue scenarios, and other similar emergency services in the event of incidents resulting from natural phenomena, accidents, or otherwise when the disaster is too great to be handled without assistance.
Section 6. Automatic Aid.
A. The parties agree to provide automatic aid, described as the automatic dispatch of pre- specified fire department apparatus with a minimum of two (2) personnel from the fire department providing the "aid" to the fire department primarily responsible for the property location.
B. Sumter County and Hernando County hereby agree that Sumter County and Hernando County will provide primary fire protection services within their respective counties. To ensure the highest level of protection possible, Sumter County and Hernando County agree to provide closest unit response to the location of the emergency and other areas of Sumter county and Hernando county as identified.
C. Sumter County agrees to utilize Hernando County to respond automatically to structural fire responses in the area as defined in Appendix A, attached and incorporated as if stated herein.
D. Hernando County agrees to utilize Sumter County to respond automatically to structural fire responses in the area as defined in Appendix A, attached and incorporated as if stated herein.
Section 7. Specialty Response or Teams.
A. The parties may agree to establish specialty teams or groups trained and/or equipped to address specific incident types, these may include Hazardous Materials, Technical
00912355 2 of 13 Rescue, or other disciplines as mutually agreed to by the Fire Chiefs of each party.
B. Response and or training related to specialty teams will be governed, as appropriate, by the terms of the Implementation Plan set forth in Appendix B.
Section 8. Procedures for Requesting Emergency Assistance.
A. Response to all emergencies shall be by request except as identified in Section 6. The company officer or higher authority shall initiate the request. It is also recognized that in the interest of public safety this request may need to be made based upon dispatch information.
B. The requesting party shall contact the providing parties dispatch center via the information identified in the Implementation Plan set forth in Appendix B.
C. Responses to structure fires in the areas identified in Appendix A shall be automatically dispatched based upon the dispatch procedures of the requesting agency. No formal request need be made by responding units to initiate assistance. Response notification will be handled between the respective communication centers.
Section 9. Duties and Level of Service.
A. No department, officer, or employee of the parties to this Agreement shall perform any function or service, not within the scope of the duties of such department, officer, or employee in its respective primary jurisdiction.
B. The rendition of service, standards of performance, discipline of officers and employees, and all other matters incident to the performance of services by command personnel and the command and control of their personnel and equipment shall remain with each party to this Agreement.
C. Disputes or disagreements as to the level of services and/or standards of performance shall be reported by the complaining party to the Fire Chief or his designee of the party that provided the service or took the action from which the complaint arose. Both departments shall meet to discuss and develop a resolution to the situation.
D. The decision of the Hernando County Fire Chief and the Sumter County Fire Chief shall be final and conclusive as to the geographical boundaries of response, the level of services rendered, or standards of performance observed by the party's personnel. The Automatic Aid portion of this Agreement will be reviewed and revised periodically. The map and description of the defined geographic area is located in Appendix A. The Mutual Aid portion of this Agreement is applicable in any geographical region that is the primary response area of Sumter County or Hernando County.
E. A Fire Rescue Department or Division providing mutual aid while within the jurisdiction of another Fire Rescue Department or Division shall be subject to the orders and directions of the Incident Commander of the Local Authority where the emergency exists, provided
00912355 3 of 13 that the orders and directions are appropriate and in concurrence with accepted practices.
F. The Incident Commander in charge on the scene of the emergency shall communicate orders and directions to the responding mutual aid department's Officer in Charge via the designated radio channel or face-to-face.
G. The Authority Having Jurisdiction shall maintain responsibility for the handling of the incident and supplying appropriate Command Staff. Should the need arise to utilize mutual aid commanding officers, the Unified Command System will be established, and incident priorities will be determined and executed.
Section 10. Implementation. Fire Chiefs for Sumter County and Hernando County have prepared an implementation plan identified in Appendix B attached hereto and incorporated as if set fully herein.
Section 11. Employee Status. Persons employed by a party to this Agreement in the performance of services and functions pursuant to this Agreement shall have no claim on the other party to this Agreement for pension, worker's compensation, unemployment compensation, civil service, or any other employee rights or privileges granted by operation of law or otherwise to the officers and employees of the other party to this Agreement.
Section 12. Liabilities and Responsibilities of Parties.
A. No party hereto, its respective officers or employees, shall assume any liability for the acts, omissions, or negligence of the other party, its officers, or employees.
B. All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules, and all pensions and relief, disability, worker's compensation, and other benefits which apply to the activity of officers or employees of a party when performing their respective functions within the territorial limits for their respective agencies shall also apply to the same degree and extent to the performance of such functions and duties extraterritorially when accomplished pursuant to this Agreement.
C. Except as herein otherwise provided, all liability for injury to personnel and for loss or damage of equipment shall be borne by the party employing such personnel and owning such equipment.
D. Both parties, when providing emergency medical services, shall work under the direction of their respective agency's medical director and utilizing their respective medical protocols.
Section 13. Compensation and Reimbursement Between Agencies.
A. Each party agrees to furnish necessary equipment, resources, and facilities in order to render mutual and automatic aid services to the other party in accordance with the terms of this Agreement. However, neither party shall be required to deplete its own equipment, resources, facilities, and services in furnishing such mutual aid services.
00912355 4 of 13
B. Either agency furnishing any equipment pursuant to this Agreement shall bear the costs for any loss or damage to such equipment and shall pay any expense incurred in the operations, maintenance, and repair of that equipment.
C. Either agency furnishing aid pursuant to this Agreement shall compensate its employees during the time such aid is rendered and shall defray all associated employee cost while the employee is rendering aid.
D. The requesting agency shall either replace or provide reimbursement for, those nontraditional extraordinary services or consumable materials, which were used by the responding agency furnishing mutual aid services. This paragraph shall apply to items such as, but not limited to, firefighting foam, HAZMAT protective clothing, and absorbent materials.
E. It shall be the responsibility of the agency furnishing aid hereunder to notify the requesting party of any items for which reimbursement or replacement is requested within thirty (30) days of said loss. This notification shall include information regarding quantity used, manufacturer's name, local supplier, and specific item(s) used.
Section 14. Term of Agreement / Termination.
A. This agreement shall commence at 12:00 A.M. on the date of full execution of both parties and continue through midnight on September 30, 2021, at which time this Agreement shall automatically renew for one-year periods unless terminated by either party as provided for below, modified by mutual agreement of the parties, or terminated by operation of law.
B. This agreement may be terminated by either party upon ninety (90) days prior written notice to the other party.
Section 15. Default. It is expressly agreed between the parties hereto that in the event the one party determines the other party to be in default of any of the conditions, covenants, or agreements of this Agreement, the County Administrator for whichever party is alleging a default will provide written notice thereof to the County Administrator of the party hereto alleged to be in default. Default with regard to any provision hereof shall be construed as a material breach of this Agreement, the intent of the parties being that all terms of this Agreement are material. The party alleged to be in default shall, within (15) calendar days of the receipt of such notice, initiate action to correct such default and promptly and diligently prosecute such corrective action to completion; provided, however, that during said fifteen (15) calendar day period of the County Administrator of the entity alleged to be in default disagrees with the determination of the entity alleging default, then in such event, both County Administrators shall meet and discuss the alleged default and possible correction thereof.
Section 16. Disputes. If the parties to this Agreement fail to resolve any conflicts related to issues covered in this Agreement, such dispute shall be resolved in accordance with governmental conflict resolution procedures specified in the Florida Governmental Conflict Resolution Act, Fla. Stat. §§ 164.l01-164.1061. For purposes herein, the parties agree that should such dispute result
00912355 5 of 13 which necessitates judicial intervention, that all conditions and prerequisites under the Florida Governmental Conflict Resolution Act (set forth in Chapter 164, Florida Statutes) shall be deemed to have been met and that the parties shall be presumed to be at impasse for all purpose including judicial review. Further, to the extent allowed by law, the parties expressly waive all procedures, processes, and time-frames set forth in Chapter 164, Florida Statutes.
Section 17. Sunshine Law and Public Records.
A. Both parties, shall, at all times, comply with the Florida Public Records Law, the Florida Open Meeting Law, and all other applicable laws, rules, and regulations of the State of Florida.
B. IF EITHER PARTY HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE OTHER’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 352-689-4400, Sumter County Board of County Commissioners, 7375 Powell Road, Wildwood, Florida 34785 or via email at [email protected], for Sumter OR CUSTODIAN OF PUBLIC RECORDS AT 352-540-6426, Hernando County Board of County Commissioners, 20 North Main Street, Suite 263 Brooksville, Florida 34601 or via email at [email protected], for Hernando
Section 18. Covenant of Further Assurances. The parties agree that from and after the date of execution hereof, each will, upon the request of the other, execute and deliver such other documents and instruments and take such other action as may be reasonably required to carry out the purpose and intent of this Agreement.
Section 19. Entire Agreement. This Agreement and the Exhibits attached hereto and forming a part hereof, set forth the entire understanding of the respective parties hereto regarding the subject matter hereof, and there are no further or other agreements or understandings, written or oral, between the parties relating to the subject matter hereof.
Section 20. Amendment. No amendments or modification hereof shall be effective unless they are in writing and executed by both parties with the same formalities as this Agreement is executed.
Section 21. Assignment. No assignment, delegation, or transfer of this Agreement, or part hereof, shall be made unless approved in writing by the parties.
Section 22. Waiver. No waiver or estoppel as to or against any party shall result from any failure to exercise or enforce any right or power hereunder, save only to the extent necessarily implied as to the particular matter directly concerned and then only for time being with respect thereto, and not in any way as to the future or as to any other matter.
Section 23. Governing Law and Venue. The laws of the State of Florida shall govern the validity, performance, and enforcement of this Agreement. For purposes of any action, suit, or other proceeding arising out of or relating to this Agreement, the parties hereto do acknowledge, consent,
00912355 6 of 13 and agree that venue shall be in either Hernando county or Sumter county absent mutual agreement by the parties to some other venue. Each party shall be responsible for its own costs and attorneys’ fees in the event of any dispute, claim, action, or appeal related to or arising from this Agreement.
Section 24. General. Other than the covenants and performance contemplated herein, neither party has made promises, representations, or warranties. It is expressly acknowledged and agreed that the terms and provisions of this Agreement are for the benefit of the parties hereto. Time shall be of the essence of this Agreement. Paragraph headings are provided as an organizational convenience and are not meant to be construed as material provisions of this Agreement.
Section 25. Validity and Severability. It is declared to be the intent of the parties to this Agreement that, if any section, subsection, clause, sentence, phrase, term, condition or provision of this Agreement is for any reason held unconstitutional, invalid or unenforceable, the invalidity, unconstitutionality or unenforceability thereof shall not affect the validity of the remaining portions. In the event any one or more of the provisions contained in this Agreement is for any reason held invalid, illegal, or unenforceable in any respect, this Agreement will be construed as if the invalid, illegal or unenforceable provision had never been contained herein and each term provision and condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
Section 26. Joint Preparation. The preparation of this Agreement has been a joint effort of the parties hereto and the resulting document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other.
Section 27. Counterparts. This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, but all such counterparts shall together constitute but one in the same instrument.
Section 28. Notice. Each party shall furnish the other such notice, as may be required from time to time, pursuant to this Agreement, in writing, posted in the U.S. Mail or by hand delivery, or by overnight delivery service and addressed as follows:
To HERNANDO COUNTY: Chairperson, Hernando County Board of County Commissioners 20 North Main Street, Suite 263 Brooksville, Florida 34601
To SUMTER COUNTY: Chairperson, Sumter County Board of County Commissioners 7375 Powell Road Wildwood, FL 34785
Section 29. Entire Agreement. This Agreement embodies the entire understanding of the respective parties hereto regarding the subject matter hereof, and there are no further or other agreements or understandings, written or oral, between the parties relating to the subject matter hereof.
00912355 7 of 13
Section 30. Effective Date. This Agreement shall be effective on the date of the last signature.
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the dates as shown below.
{REMAINDER OF PAGE INTENTIONALLY BLANK}
00912355 8 of 13
FOR SUMTER COUNTY
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on this day of , 2021
Attest: BOARD OF COUNTY COMMISSIONERS SUMTER COUNTY
Caroline Alrestimawi Gary Breeden, Chairman Deputy Clerk Sumter County Board of County Commissioners
FOR HERNANDO COUNTY
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on this day of , 2021
Attest: BOARD OF COUNTY COMMISSIONERS HERNANDO COUNTY
Doug Chorvat CPM, CGCIO John Allocco, Chairman Clerk of Court | Clerk of Circuit Court Board of County Commissioners
00912355 9 of 13
00912355 10 of 13
APPENDIX - B
Implementation Plan
This Implementation Plan has been created and agreed to by the Fire Chiefs of Sumter County and Hernando County.
1) Request for Assistance.
a) Requests for assistance under the Agreement shall be made only for those areas within the respective jurisdictions for which each agency is responsible; specifically, Sumter County and Hernando County as defined in section 4 of the agreement. The responding party will fulfill requests for mutual aid assistance from the requesting party at the sole discretion of the responding party's Fire Chief or designee.
b) Each agency, whether responding or requesting, shall be responsible for completing their respective incident reports. The responding party shall furnish a copy of their incident report to the agency receiving aid upon request.
c) The automatic aid response into either county shall consist of a structural fire engine with a minimum of a two-person crew. Additional staff or equipment must be requested by the Incident Commander. The response of additional staff and equipment shall be at the discretion of the Fire Chief of the organization providing the response and based on the availability of requested resources.
d) Both fire departments agree to abide by the requirements set forth in Florida Administrative Code 69A-62.
2) Types of Incidents.
a) Structure fires (Automatic aid) b) Reported fire alarms -commercial and residential; (mutual aid by request only). c) Medical emergencies (ALS and BLS) (mutual aid by request only). d) Rescue scenarios (mutual aid by request only). e) Brush fire (mutual aid by request only). f) Hazardous materials (mutual aid by request only).
3) Notification.
a) All requests for assistance will be made by each respective communications center contacting the other via pre-determined phone numbers. i.) Hernando County's dispatch center will notify the Sumter County dispatch center at (352) 569-1011 or (352) 569-1012. ii.) The Sumter County dispatch center will notify the Hernando County dispatch
00912355 11 of 13 center at (352)-754-6850. b) This applies to all requests, automatic or otherwise.
4) Radio Communications.
a) Units from Sumter County, when responding into areas whose primary fire protection coverage is Hernando County will communicate with Hernando County units on radio frequencies identified by Hernando County.
b) Units from Hernando County, when responding into areas whose primary fire protection coverage is Sumter County, will communicate with Sumter County units on radio frequencies identified by Sumter County.
c) If the radio systems are incompatible for communications with each other; then the units will communicate through the following options:
a. National Mutual Aid Network 8Tac91
b. Florida Interoperability Network (FIN), relayed through the Communication Centers.
c. Face-to-face communications on scene.
00912355 12 of 13 Modification to Appendix -B. Section 2 of the lnterlocal Agreement for Fire Rescue Mutual Aid Between Hernando and SUMTER County
Both Hernando County Fire and Emergency Services and Sumter County Fire & EMS agree to the language within Appendix- A and Appendix-B, which only serves to further clarify which types of calls shall receive automatic aid and which calls shall be addressed through the mutual aid process. Modification of these appendices shall require the agreement and signatures of both the Fire Chief of Hernando County Fire and Emergency Services and the Fire Chief of Sumter County Fire & EMS.
Scott Hechler Date Hernando County Fire Chief
Rob Hanson Date Sumter County Fire Chief
00912355 13 of 13 SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
SUBJECT: Change Order #1 with A+ Environmental Restoration, LLC and Sumter County Board of County Commissioners (BOCC), (Staff Recommends Approval).
REQUESTED ACTION: Staff Recommends Approval
Meeting Type: Regular Meeting DATE OF MEETING: 1/26/2021
CONTRACT: ☐ N/A Vendor/Entity: A+ Environmental Restoration, LLC Effective Date: 1/26/2021 Termination Date: 7/13/2022 Managing Division / Dept: Engineering BUDGET IMPACT: $0.00 FUNDING SOURCE: General Fund Type: Annual EXPENDITURE ACCOUNT: 001-131-538-3445
HISTORY/FACTS/ISSUES: On 7/14/2020, the Board of County Commissioners (BOCC) entered into a contract with A+ Environmental Restoration, LLC. through ITB 023-0-2020/RS Sumter County Canal Cleaning Project. Attached for BOCC review and approval is change order (CO) #1. Through this CO, a portion of the scheduled herbicide spraying on canal D will be reduced by approximately +/- 5,686 linear feet ($13,419.42) and replaced with approximately +/-718 linear feet $13,419.42 of canal restoration sediment removal.
This zero dollar change order will restore the canal to its original cross-section by removing excessive sediment buildup within the canal. The removal of sediment will increase the canal's capacity and ensure an unimpeded discharge of stormwater runoff.
Prepared by: Steven Cohoon Grammarly Check ☒
Page 1 of 1 CHANGE ORDER NO. 1
Project: ITB # 023-0-2020/RS
Contractor: A+ Environmental Restoration, LLC
Project Description: Sumter County Canal Cleaning
DATE OF ISSUANCE: 1/26/2021 EFFECTIVE DATE 1/26/2021
The following changes to the contract will be incorporated: The length of Canal D spraying will be reduced by approximately+/ 5,686 LF ($13,419.42) and replaced with approximately+/- 718 LF of canal restoration sediment removal ($13,419.42). There will be no additional compensation for mobilization through this change order. The net change for his change order is $0.00.
ATIACHMENTS: Yes
CHANGE IN CONTRACT PRICE Original Contract TIME: N/A ORIGINAL CONTRACT PRICE$ 265,578.00 Contract Termination Date: 7/13/2022
Net Change From Previous Change Orders: Net Change From Previous Change Orders $0.00 0 days
Contract Price Before This Change Order: Contract Times Before This Change Order: N/A $ 265,578.00 Contract Termination Date: 7/13/2022
Net Change This Change Order: Net Change This Change Order: $0.00 {0 days)
Contract Price with All Change Orders: Contract Times with Approved Change Orders: N/A $ 265,578.00 Contract Termination Date: 7/13/2022
RECOMMENDED APPROVED Steven Cohoon ~~:~gg;;_.__..,. By: By: By: d1t)1\
County PM County l:ant: ctor DATE___1_1_1_4_/_2_o_2_1______DATE ___DATE ff2J Change Order #1 Revised Limits Change Order #1 Revised Limits
Change Order #1 Current 2021 Work Schedule Bid Price (LS) Amount Canal D Spraying, Approximate Length of Canal (including wetlands)= 8,195 (+/-) $ 19,308.00 $ 19,308.00 Reduction Proposed Quantity Reduction Cost/Foot Amount amount (LF) Ca na I D Spraying $ 2.36 -5686.195 $ ( 13,419.42) Replacement Proposed Quantity Addition Cost/Foot Amount Amount (LF) Canal D Restoration (718 LF of Sediment Removal from Canal) $ 18.69 718 $ 13,419.42 Length of Work Revised 2021 Work Schedule Cost/Foot Amount (LF) Canal D Spraying $ 2.36 2495.16 $ 5,888.58 Canal D Restoration (718 LF of Sediment Removal from Canal) $ 18.69 718 $ 13,419.42
Net Change= $ 0.00 2020-Canal C, D, D-1, and F Maintenance Description Unit Bid Price Mobilization, (All locations) LS $10,212.50 Canal C Spraying, Approximately 15,980 (+/-) (LF) LS $36,211.00
Canal D Cleaning, Approximate Length of Canal (including wetlands)= $26,349.50 8,195 (+/-) LS Canal D-1 Cleaning, Approximate Length of Canal (including wetlands)= $15,702.00 5,413 (+/-) LS
Canal F Cleaning, Approximate Length of Canal (including wetlands)= $49,771.50 18,273 (+/-) LS Canal C Restoration (450 LF of Vegetation Removal from Canal) LS $8,412.25 Canal C Restoration (450 LF of Sediment Removal from Canal) LS $8,412.25 Total= $155,071 .00 2021 Work (Canal C-1, B, D, D-1, F, and G Maintenance) Description Unit Bid Price Mobilization, (All locations) LS $13,975.00 Canal D Spraying, Approximate Length of Canal (including wetlands)= $19,308.00 8,195 (+/-) LS Canal D-1 Spraying, Approximate Length of Canal (including wetlands)= $12,875.00 5,413 (+/-) LS Canal F Spraying, Approximate Length of Canal (including wetlands)= $41,455 .00 18,273 (+/-) LS Canal G Spraying, Approximate Length of Canal (including wetlands)= $43,606.50 19,340 (+/-) LS Canal C-1 Cleaning, Approximate Length of Canal (including wetlands)= $39,308.50 9,270 (+/-) LS Canal B Cleaning, Approximate Length of Canal (including wetlands)= $95,050.00 27,086 (+/-) LS Total= $265,578.00 2022 Work (Canal C, C-1, and B Maintenance) Description Unit Bid Price Mobilization, (All locations) LS $10,750.00 Canal C Spraying, Approximately 15,980 (+/-) (LF) LS $33,694.50 Canal C-1 Spraying, Approximate Length of Canal (including wetlands)= $21,796.50 9,270 (+/-) LS Canal B Spraying, Approximate Length of Canal (including wetlands)= $53,761.50 27,086 (+/-) LS Total= $120,002.50 Total of all Work= $540,651.50
9 SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
SUBJECT: Task for Right-of-Way (ROW) Appraisal Services for the CR 229 from SR 44 to C 462 Project (Staff Recommends Approval) REQUESTED ACTION: Staff Recommends Approval
Meeting Type: Regular Meeting DATE OF MEETING: 1/26/2021
CONTRACT: ☐ N/A Vendor/Entity: Catlett & Company Inc. dba Catlett, Trigg & Associates Effective Date10/13/2020 Termination Date: 9/30/2023 Managing Division / Dept: Construction Design BUDGET IMPACT: $43,500.00 FUNDING SOURCE: Road Construction District Impacts Type: Capital EXPENDITURE ACCOUNT: 153-344-541-6350
HISTORY/FACTS/ISSUES: On October 13, 2020, the Board of County Commissioners executed the Sumter County On-Call Appraisal Services contract with Catlett & Company Inc. dba Catlett, Trigg & Associates. The first task is the appraisal of 12 parcels needed to buy ROW for the expansion of CR 229.
Attached is the fee schedule provided by Catlett & Company Inc.
Prepared by: Deborah Snyder Grammarly Check ☒
Page 1 of 1 Date: January 19, 2021
3800 W. Bay to Bay Boulevard, Suite 23 Tampa, Florida 33629 (813) 254-5700
Property Owner Parcel ID Fee Time * Rebecca Partridge C35A002 $7,800 Within 60 Days * Rebecca Partridge, Trustee C35A005 Charles Allen Singleton, II C26-142 $3,500 Within 60 Days Tiffany & Kamala Thomas C26-141 $5,200 Within 60 Days Donald & Miriam Koenke, Trustees F02-042 $5,800 Within 45 Days * Caruthers Brothers, LLLP C35-047 $5,600 Within 45 Days * Caruthers Brothers, LLLP C35-046 AAMW Enterprises, LLC C35A003 $3,500 Within 45 Days Sammie E. Albritton C35-004 $3,500 Within 45 Days * Gattis, Inc. C35-003 $4,800 Within 45 Days * Gattis, Inc. C26-021 Hutchins Holding Corp. C26-162 $3,800 Within 45 Days TOTAL FEE $43,500
* The properties with the astricks represent contiguous properties that will be appraised in one report as they represent the "Larger Parcel" with values allocated between the individual parcel ID numbers. SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
SUBJECT: Task Order #4 with WSP USA Inc. and Sumter County Board of County Commissioners (BOCC), (Staff Recommends Approval).
REQUESTED ACTION: Staff Recommends Approval
Meeting Type: Regular Meeting DATE OF MEETING: 1/26/2021
CONTRACT: ☐ N/A Vendor/Entity: WSP USA Inc. Effective Date: 1/26/2021 Termination Date: 12/31/2021 Managing Division / Dept: Engineering BUDGET IMPACT: $65,186.01 FUNDING SOURCE: SUMTER COUNTY ROAD CONSTRUCTION DISTRICT IMPACT Type: Capital EXPENDITURE ACCOUNT: 153-344-541-6357
HISTORY/FACTS/ISSUES: On September 22, 2020, the Board of County Commissioners (BOCC) entered into a contract with WSP USA Inc. through RFQ 030-0-2020/RS Sumter County Continuing Engineering Services. Attached for BOCC review and approval is task order #4. Under this task, WSP will provide Construction Engineering and Inspection (CEI) services for the US 301/SR 35 at CR 472/CR 216 signalization project.
WSP will perform CEI duties, including but not limited to: inspection and verification of the work performed by the contractor, pay-item tracking, field and lab testing (when requested by the County), contractor invoice review and verification, and assistance during the preconstruction and project status meetings.
WSP is requested for this task as they are prequalified to perform on-system work for the following groups: Group 6.3.2- Intelligent Transportation Systems Implementation Group 10.4- Minor Bridge and Miscellaneous Structures CEI
Prepared by: Steven Cohoon Grammarly Check ☒
Page 1 of 1
TASK ORDER NUMBER 4
Describing a specific agreement between WSP-USA (ENGINEER) and Sumter County in accordance with the terms of the Master Agreement for Continuing Professional Services dated September 22, 2020, which is incorporated herein by reference.
Identification of Project: Project: US 301/SR 35 at CR 472/CR 216, FIN 445485-1-52-01 Client: Sumter County Board of County Commissioners (BOARD)
Project Understanding: The BOARD has requested the ENGINEER provide Construction Engineering and Inspection Services for the US 301/SR 35 at CR 472/CR 216 project which includes maintenance of traffic, erosion control, traffic signal improvements, ITS components, lighting, signing and pavement markings.
SCOPE OF SERVICES: The ENGINEER will perform construction engineering and inspection duties which may include, but are not limited to; inspection and verification of the work performed by the contractor by providing an inspection staff on-site for critical construction activities as coordinated by the County, pay-item tracking, inspection of the work to ensure adherence to the contract documents, field and lab testing (when requested by the County), contractor invoice review and verification, and assistance during the preconstruction and project status meetings.
Construction Inspection The ENGINEER shall be responsible for providing inspection staff for the daily monitoring and documentation of contractor activities for conformance with contract documents provided by the County and shall submit daily reports to the County project manager weekly. The inspection staff shall coordinate daily with the County project manager by providing daily arrival and departure times as well as daily updates of project status (when active on-site). The inspection staff will be allowed to utilize the County’s Bushnell Office or City of Wildwood Office to manage the project.
Verification Materials Testing During construction, the ENGINEER may be requested by the Sumter County, or its designated representative, to perform verification testing of materials to include earthwork, asphalt, concrete and ITS components. Services shall include nuclear density testing of earthwork and asphalt, acceptance testing of concrete (including mix design verification, batch time, air and water content, and the making of cylinders). If laboratory testing is requested, the ENGINEER shall enlist the services of a Florida Department of Transportation Pre-Qualified Laboratory.
Meetings The ENGINEER shall attend the pre-construction meeting and the project status meetings. LENGTH OF SERVICES: This Task shall commence upon Notice to Proceed from Sumter County which is anticipated to be June, 2021 through completion of services on December 31, 2021 unless otherwise extended by Sumter County via Task Amendment.
METHOD OF COMPENSATION: The ENGINEER will perform the services described herein per the fees noted below.
Task Fee: Maximum Limiting Amount Construction Engineering and Inspection $63,836.11 Expenses $ Madrid – Lab Testing $ 1,349.90 TOTAL $65,186.01
If additional efforts become necessary during the performance of the assignment, the ENGINEER will immediately advise the BOARD of any budget revisions.
Attachments:
· Exhibit A - Fee Estimate for Professional Services
SUMTER COUNTY BOARD OF COUNTY WSP USA Inc. COMMISSIONERS
BY: ______BY:______
TITLE: ______TITLE: ______
DATE: ______DATE: ______
WSP USA Inc.
Sumter County - US 301/SR 35 at CR 472/CR 216 12/28/2020 Rev 1/4/2021
Personnel Classification 2021 2021 Staff Staff Jan Feb Mar Apr May Jun Jul AUG SEP OCT NOV DEC Months Hours Contract Bill Rate Labor Estimate
CEI Senior Project Engineer 0.10 0.10 0.10 0.10 0.05 0.05 0.05 0.55 0.55 * 90.75 $ 245.45 $ 22,274.59 CEI ITS Inspector 0.25 1.00 1.00 0.25 0.10 0.10 0.10 2.80 2.80 * 462.00 $ 89.96 $ 41,561.52 Monthly Total 0.00 0.00 0.00 0.35 1.10 1.10 0.35 0.15 0.15 0.15 3.35 3.35 * 552.75 $ 63,836.11
Total Estimate Straight Time $ 63,836.11 Concrete Testing $ 1,349.90 Field Expense $ -
Total Estimate $ 65,186.01
Assumptions: 1) Work elements performed by WSP USA Inc., personnel will be up to 40 Hrs per week only. No overtime. 2) WSP will not be providing any sort of field office. 3) The months breakdown above is for estimating purposes only. 4) *Overtime is not included in the proposal above. Should overtime be needed, a contract amendment will be necessary to establish all Overtime rates including premium portions. 5) Expenses have been removed, for this task only and are not included in the hourly bill rate. Anything beyond the anticipated hours will be amended as necessary.
MADRID ENGINEERING GROUP, INC. 2030 State Road 60 E Ph: (863) 533-9007 Bartow FL 33830-4268 Fax: (863) 533-8997
Cost Estimate Proposal - Revised
Attention: Ms. Lisa Fruge Date Estimated: December 24, 2020 Client: WSP Estimated By: Jason McSwain Phone: 407.587.7889 Proposal No.: 14668.01 Email: [email protected] Project: US 301 at CR 472 Location: Sumter County, FL
Re: US 301 at CR 472 Drilled Shaft Testing – Madrid Support Services
Ms. Fruge,
Madrid Engineering Group (Madrid) is pleased to submit this unit rate proposal for verification testing services for the above referenced project. Madrid is an established engineering firm with 25 years of experience providing innovative and cost-effective solutions to Florida’s engineering and construction community. Some of Madrid’s clients include the Florida Department of Transportation (FDOT), the Southwest Florida Water Management District (SWFWMD), and the Florida Department of Environmental Protection (FDEP). Madrid is also a Disadvantaged Business Enterprise (DBE) registered with the FDOT in accordance with Florida’s Unified Certification Program.
Understanding of Project Madrid has been requested to provide an estimate for sample pick-up, sample storage, and laboratory testing for drilled shaft construction for the US Highway 301 at County Road 472 project in Sumter County, Florida. Madrid will provide all necessary field and laboratory testing during the proposed construction, and as requested by the client. The costs provided are based upon the information provided and our experience with similar projects, and are in accordance with the agreement between WSP and Madrid for Sumter County RFQ 030-0-2020/RS. Minimum qualifications for Madrid personnel will include related CTQP laboratory certifications. A rate schedule for proposed Madrid services is provided below.
The EARTH is Our Business Email: [email protected]
Email: [email protected]
Cost Estimate Proposal RK&K – Osceola Parkway AET Conversion Page 2 of 2
Scope of Services The following services and personnel are anticipated (client will only be billed for services rendered):
QUANTITY RATE UNIT COST
PROJECT PERSONNEL Senior Engineering Technician 10 $ 98.99 HR $ 989.90
Madrid Engineering has a fully certified laboratory in Bartow, Florida which will expedite processing of all required laboratory services.
LABORATORY TESTING Concrete Compressive Strength ASTM C39 (Set of 4) 3 $ 120.00 EA $ 360.00
ESTIMATED BUDGET $ 1,349.90
Project will be billed on a unit rate basis from the specific tasks detailed above. The labor time estimated is based upon our understanding of the work and typical construction practice. No additional work shall be completed without the client's prior approval. Should any additional work be required, it will be billed at the rates established in the agreement between Madrid and WSP. Should you have any questions or comments, please feel free to contact us.
Sincerely,
Jason McSwain CEI Department Manager Madrid Engineering Group, Inc.
The EARTH is Our Business Email: [email protected]
SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
SUBJECT: Enter into Contract with AJAX Building Company, LLC for the installation and project oversight of the Tax Collector Transfer System and Kiosk Construction Project (Staff Recommends Approval). REQUESTED ACTION: Staff Recommends Approval
Meeting Type: Regular Meeting DATE OF MEETING: 1/26/2021
CONTRACT: ☐ N/A Vendor/Entity: AJAX Building Company, LLC Effective Date: 1/26/2021 Termination Date: 5/1/2021 Managing Division / Dept: Facilities & Parks BUDGET IMPACT: $328,934.00 FUNDING SOURCE: Capital Outlay Reserve Fund Type: Capital EXPENDITURE ACCOUNT: 305-020-513-6254
HISTORY/FACTS/ISSUES: On January 12, 2021, ITB 047-0-2020/RS Sumter County Tax Collector Transfer System and Kiosk Construction Project was cancelled as no bids were received on time for the project. Prior to the issuance of the ITB, there were two additional attempts to procure the goods and services needed to complete this project through the CARES Act Funding.
Per Florida Statutes 287.057 (5), if less than two responsive bids are received, the county may negotiate on the best terms and conditions in lieu of resoliciting competitive sealed bids. Since no bids were received for ITB 047-0-2020/RS, it was decided that Sumter County would do an owner direct purchase of the equipment and associated labor with Quick Tube Systems, Inc. and this portion of the project would be removed from the scope of work. The remainder of the project including project oversight would be negotiated and contracted out.
The negotiated price with AJAX Building Company, LLC is $328,934.00 and includes material, equipment, and labor to install the Villages Annex Transfer System and Kiosk. By installing this transfer system, Sumter County achieves parity of service at the various Tax Collector Offices, continued service at this location during the next COVID 19 type event and an increase in the capacity of the Tax Collectors Office at this location without adding additional offices to the interior of the building.
Attached for BOCC review and approval is the negotiated contract with AJAX Building Company, LLC.
Prepared by: Becky Segrest Grammarly Check ☒
Page 1 of 1 SUMTER COUNTY TAX COLLECTOR TRANSFER SYSTEM AND KIOSK CONSTRUCTION PROJECT AGREEMENT FOR SERVICES
1 THIS AGREEMENT (hereinafter referred to as " Agreement") is made and entered into this 26 h day of January, 2021, by and between Board of Sumter County Commissioners (hereinafter referred to as "Board," or " County"), whose address is 7375 Powell Road, Wildwood, Florida 34785, and AJAX Building Company, LLC (hereafter referred to as "Vendor") , whose address is 735 Primera Boulevard, Suite 230, Lake Mary, Florida 32746.
RECITALS
WHEREAS, the Board has need of professional services for the installation and project oversight for the Tax Collector Transfer System and Kiosk Construction Project; and
WHEREAS, the parties desire to enter into a written agreement outlining the duties, responsibilities and compensation of Vendor, based on the Vendor's proposal.
NOW, THEREFORE, in consideration of the mutual promises , covenants and agreements contained herein, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:
1. The relationship of the Vendor to the Board will be that of a professional Vendor and the Vendor will provide the professional and technical services required under this Agreement in accordance with acceptable professional practices and ethical standards applicable to Vendor's profession, and Vendor will endeavor to provide to the Board prompt and efficient construction services to the best of its ability .
2. Vendor is hereby retained and employed as a Sumter County Contactor, and will work with the Board to provide services in accordance with the scope of work.
3. The term of this Agreement shall commence on January 26, 2021 and continue in full force through May 1, 2021 from the date established in the Notice to Proceed from start of construction to final completion, unless otherwise terminated as provided in paragraph four (4) of this Agreement. The term of this Agreement does not relieve the Vendor of any future responsibility as described in paragraph six (6) of this Agreement.
4 . This Agreement may be terminated by either party upon thirty (30) days prior written notice to the other party at the address designated in this Agreement for receiving such notice. If this Agreement is terminated , Vendor shall be authorized to receive payment for all work performed up to the date of termination.
5. With regard to compensation paid to Contractor, Contractor shall furnish to the Board an itemized invoice detailing all of Contractors hours, services, expenses and any other services utilized by the Board. The invoice shall be itemized pursuant to and in accordance .vvith the Proposal Form attached hereto, and incorporated herein in haec verba. Contractor shall submit all invoices pursuant to the Local Government Prompt Payment Act, F.S. 218. Contractor acknowledges and agrees that the rates set forth in the Fee Schedule shall remain fixed throughout the duration of this Agreement, including both the Initial Term and any Renewal Term, and thereafter shall only be adjusted by mutual written agreement of both parties .
6. General Considerations.
a. All reports, drawings, designs, specifications, notebooks, computations, details, and calculation documents prepared by Vendor and presented to the Board pursuant to this Agreement are and remain the property of the Board as instruments of service. b. All analyses, data, documents, models, modeling, reports and tests performed or utilized by Vendor shall be made available to the Board upon request and shall be considered public records. c. Vendor is required to: (i) keep and maintain public records required by Board ; (ii) upon request from Board' s custodian of public records, provide Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a reasonable or as otherwise provided by law; (iii) ensure that public records that are exempt or, confidential and exempt, from public records disclosure requirements are not disclosed except as authorized by law for the duration of this Agreement and following completion of this Agreement if Vendor does not transfer the records to Board; (iv) upon completion of this Agreement, transfer, at no cost, to Board all public records in possession of Vendor or keep and maintain public records required by Board. d. If Vendor transfers all public records to Board upon completion of this Agreement, Vendor shall destroy any duplicate public records that are exempt or, confidential and exempt, from public records disclosure requirements . If Vendor keeps and maintains public records upon completion of this Agreement, Vendor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to Board, upon request from Board's custodian of public records, in a format that is compatible with the information technology systems of Board. e. Vendor shall keep all books, records, files, drawings, plans and other documentation, including all electronically stored items, which concern or relate to the services required hereunder (the "Records"), for a minimum of five (5) years from the date of expiration or termination of this Agreement, or' as otherwise required by any applicable law, whichever date is later. The Board shall have the right to order, inspect, and copy all the Records as often as it deems necessary during any such period-of-time. The right to audit, inspect, and copy Records shall include all of the records of sub-Vendors (if any). f. Vendor shall, at all times, comply with the Florida Public Records Law, the Florida Open Meeting Law and all other applicable laws, rules and regulations of the State of Florida. g. IF THE VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE VENDORS' DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 352-689-4400, Sumter County Board of County Commissioners, 7375 Powell Road, Wildwood, Florida 34 785 or via email at [email protected]. h. Vendor shall, at all times, carry General Liability, Automobile and Worker' s Compensation Insurance pursuant to the insurance requirements in ITB 049-0 2020/RS , naming Board as both a certificate holder and an additional insured in each such policy. i. Upon Vendor' s written request , the Board will furnish , or cause to be furnished , such reports, studies, instruments, documents, and other information as Vendor and Board mutually deem necessary, and Vendor may rely upon same in performing the services requi red under this Agreement. j . Vendo r is obligated by this agreement to comply with Section 20 .055(5), Florida Statutes . k. Any entity or affiliate who has had its Certificate of Qualification suspended, revoked, denied or have further been determined by the Department to be a non-responsive contractor may not submit a bid .
7. The Vendor may be required to provide additional services to the Board on challenges , public protests, administrative hearings or similar matters . The Vendor shall be available to represent the Board , serve as an expert witness , and provide supporting documentation as necessary. Should any other profess ional services be called for by the Board that are not otherwise set forth in this Agreement or any of its attachments or exhibits , charges for these services shall be agreed upon in advance by the parties hereto .
8. The Contract Documents , which comprise the entire Contract between Board and Vendor and which are further incorporated herein by reference, consist of the following:
a. Vendor's Proposal b. This Agreement c. Permits I Licenses d. All Modifications and Change Orders Issued
9. Vendor shall be solely and entirely responsible for its tortious acts and for the tortious acts of its agents , employees, or servants during the performance of this Agreement. Vendor shall indemnify and save harmless the Board, its agents , employees and officers from and against all liabilities , claims , demands, or actions at law and equity including court costs and attorney ' s fees that may hereafter at any time be made or brought by anyone for the purposes of enforcing a claim on account of any injury or damage allegedly caused or occurring to any person or property in which was caused in whole or in part by any tortious, wrongful , or intentional acts or omissions of Vendor, its agents, or employees during performance under this Agreement. The foregoing is not intended , and shall not be construed , as a waiver by Board of the benefits of Section 768 .28 , Florida Statutes.
10 . Vendor is, and shall be, in the performance of all services and activities under this Agreement, an independent contractor, and not an employee , agent, or servant of Board ; and no provisions of Board ' s personnel policies shall apply to this Agreement. None of the benefits provided by Board to its employees including, but not limited to , worker' s compensation insurance and unemployment insurance, are available from Board to Vendor, or its employees , agents or servants . Vendor assumes responsibility for payment of all federal , state and local taxes imposed or required of Vendor including but not limited to FICA, FUTA, unemployment insurance , Social Security and income tax laws for which Vendor as employer is responsible . Vendor shall be solely responsible for any worker's . compensation insurance required by law and shall provide the Board with proof of insurance upon demand . The parties agree that Board shall not: (a) pay dues , licenses or membership fees for Vendor; (b) require attendance by Vendor, except as otherwise specified herein ; (c) control the method, manner or means of performing under th is Agreement, except as otherwise specified herein; or (d) restrict or prevent Vendor from working for any other party .
11. Force Majeure. No party shall be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement (except for any obligations to make payments to the other party hereunder)], when and to the extent such failure or delay is caused by or results from the following force majeure events ("Force Majeure Events"): (a) acts of God; (b) flood, fire, earthquake or explosion; (c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot, warlike operation, insurrection, rebellion, revolution, military or usurped power, sabotage or other civil unrest; (d) strikes, embargoes, blockades, labor stoppages, lockouts or slowdowns or other industrial disturbances or inability to obtain necessary materials or services (e) governmental delay regarding permits or approvals; (f) action by any governmental authority; (g) national or regional emergency; (h) shortage of adequate power or transportation facilities; or U) other similar events beyond the reasonable control of the party impacted by the Force Majeure Event (the "Impacted Party") and provided further, however, that such performance shall be resumed and completed with due diligence and reasonable dispatch as soon as the contingency causing the delay or impossibility shall abate.
12. Attorney's Fees; and Costs of Enforcement. In the event suit is commenced to enforce this Agreement, costs of said suit including reasonable attorneys' fees in all proceedings, trials, investigations, appearances, appeals and in any bankruptcy proceeding or administrative proceeding shall be paid to the prevailing party by the non-prevailing party. In the event of default by either party hereto, the defaulting party shall be liable for all costs and expenses, including reasonable attorney' s fees and costs incurred by the other party in enforcing its rights hereunder, whether litigation be instituted or not, at the trial court and appellate court level.
13 . Law of the Agreement; Jurisdiction and Venue. The Parties agree that the laws of the State of Florida shall govern any dispute arising from or related to this Agreement. The Parties to this Agreement agree that venue and jurisdiction is mandated to lie only in the state courts located in Sumter County , Florida. Removal of this case to federal court is not permitted. Litigation in federal court is precluded by agreement of the parties hereto. If, even though precluded by agreement of the Parties hereto, litigation arising from or based upon this contract should be mandated by a court of competent jurisdiction issued pursuant to a duly noticed hearing giving Sumter County adequate time to respond and all of the benefits of due process to lie in the proper venue or jurisdiction of a federal court, that federal court shall only be in the Middle District of Florida, Ocala Division. The Parties further agree that entry into this agreement constitutes irrevocable consent that the exclusive venue for any such dispute shall lie solely in the state or county courts in and for Sumter County, Florida . The Parties expressly and irrevocably waive any right(s) to removal of any such dispute to any federal court, unless the federal court has exclusive jurisdiction; in such cases, the parties agree that the exclusive venue for any such disputes shall be the United States District Court, in and for the Middle District of Florida, Ocala Division. Process in any action or proceeding referred to in this paragraph may be served on any party anywhere in the world, such party waives any argument that said party is not subject to the jurisdiction of the state courts located in Sumter County, Florida and that the laws of the state of Florida. 14. Entire Agreement. This Agreement contains the entire agreement of the Parties and may not be changed except by written agreement duly executed by the Parties hereto. This Agreement supersedes any prior understandings or agreements between the Parties, and there are no representations, warranties, or oral agreements other than those expressly set forth herein .
15. Assignment. This Agreement shall not be assigned nor may any portion of the obligations contemplated in this Agreement be subcontracted to another party without prior written approval of County . No such approval by County of any assignment or subcontract shall be deemed in any event or in any manner to provide for the incurrence of any obligation of County. All such assignments and subcontracts shall be subject to the terms and conditions of this Agreement and to any conditions of approval that County shall deem necessary.
16. Compliance with Licenses, Permits, and Applicable Laws. In performing services hereunder, Vendor shall comply with all federal, state and local laws and regulations . Vendor shall be responsible for identifying and obtaining all permits necessary to complete the scope of services. Vendor shall be responsible for obtaining, at its sole cost and expense, all necessary license licenses and other governmental approvals required in order for Vendor to provide the type of services required hereunder.
17. E-Verify: system established by the U.S. Department of Homeland Security to determine the immigration and work-eligibility status of prospective employees.
18. The Vendor agrees to certify to the Board that Vendor is in compliance with the federal E Verify program, including obtaining written certification from all sub-Vendors who will participate in the performance of scope of services contemplated in this Agreement. All sub-Vendor certifications must be kept on file by the Vendor and made available to the state and/or the Board upon request. The Board reserves the right to take action against any Vendor deemed to be non-compliant; potential actions may include , but are not limited to, cancellation of this Agreement and/or suspending or debarring the Vendor from performing services for the County.
19. Conflict of Interest. Vendor shall notify Board in writing of any commitments during the term of this Agreement which may constitute a potential or actual conflict of interest with respect to the scope of services to be performed for the Board.
20 . Corporate Status; Change of Ownership. If Vendor is a non-governmental, corporate entity:
a. Corporate Status. Vendor shall ensure that the corporate status shall continuously be in good standing and active and current with the state of its incorporation and the State of Florida and at all times throughout the Term, and any renewal or extension hereof. Failure of the Vendor to keep its corporate status active and current shall constitute a material breach under the terms of this Agreement.
b. Change of Ownership. Vendor shall notify County immediately upon any change in corporate ownership or· any substitution of the key professional assigned (the "Key Person") to perform under this Agreement ("Change of Ownership"). County shall have the option of cancelling this Agreement if a Change of Ownership is not suitable to it, provided however, no cancellation shall relieve the Vendor of its obligations to perform the work described herein or for liability for breach of same. A Change of Ownership means the occurrence of any one or more of the following: a sale, lease, or other disposition of 50% or more of the interest or assets of the company or corporation; a merger, reverse merger or consolidation with another entity; a transaction wherein a third-party becomes the beneficial owner having fifty (50%) percent or more interest in the corporation or company; or fifty (50%) percent or more of the total number of votes that may be cast for any act of the entity.
21. Default. Neither Party shall declare the other party in default of any provision of this Agreement without giving the other party at least ten (1 0) days advance written notice of intention to do so, during which time the other party shall have the opportunity to remedy the default. The notice shall specify the default with particularity.
22. Dispute Resolution. All disputes arising out of or in connection with this Agreement shall be attempted to be settled through good-faith negotiation between the Parties, followed if necessary within thirty (30) days by professionally-assisted mediation . Any mediator so designated must be acceptable to each Party. The mediation will be conducted as specified by the mediator and agreed upon by the Parties. The Parties agree to discuss their differences in good faith and to attempt, with the assistance of the mediator, to reach an amicable resolution of the dispute. The mediation will be treated as a settlement discussion and therefore will be confidential. The mediator may not testify for either Party in any later proceeding relating to the dispute . No recording or transcript shall be made of the mediation proceedings. Each Party will bear its own costs in the mediation. The fees and expenses of the mediator will be shared equally by the Parties . Failing resolution through negotiation or mediation, either Party may file an action in a court of competent jurisdiction or other appropriate remedy available in law or equity as defined herein below.
23. Jointly Drafted. The Parties agree that this Agreement is entered into knowingly and voluntarily, after having the opportunity to fully discuss it with an attorney. Having had the opportunity to obtain the advice of legal counsel to review, comment upon, and redraft this Agreement, the Parties agree that this Agreement shall be construed as if the parties jointly prepared it so that any uncertainty or ambiguity shall not be interpreted against any one party and in favor of the other.
24 . Parties Acknowledgement; Parties Bound. The Parties acknowledge that they have read this Agreement, and that they understand the terms and conditions herein and that the terms have been fully and completely explained to the Parties prior to the execution thereof. Each party acknowledges that the other party has made no warranties, representations, covenants, or agreements, express or implied, except as expressly contained in this Agreement. Further, the Parties have caused this Agreement to be executed on their respective behalf by the authorized officer whose signature appears below under their respective name, to be effective as of the date first written above. This Agreement shall inure to the benefit of and be binding upon the Parties, their successors, heirs, and personal representatives.
25. Waiver. The waiver by any party hereto of a breach of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach by any party.
26. Time is of the Essence. Time shall be of the essence of this Agreement. 27 . Survivability. Any provision of this Agreement which obligates any of the Parties to perform an obligation either before the commencement of the Term or after the expiration of the Term, or any renewal or extension thereof, shall be binding and enforceable notwithstanding that performance is not within the Term, and the same shall survive .
28. Severability. Whenever possible each provision and term of this Agreement will be interpreted in a manner to be effective and valid but if any provision or term of this Agreement is held to be prohibited or invalid, then such provision or term will be ineffective only to the extent of such prohibition or invalidity, without invalidating or affecting in any manner whatsoever the remainder of such provision or term or the remaining provisions or terms of this Agreement.
29. Counterparts. This Agreement may be executed in a number of identical counterparts and a facsimile or electronic/digital copy shall be treated as an original. If so executed, each of such counterparts is to be deemed an original for all purposes, and all such counterparts shall, collectively, constitute one agreement. In making proof of this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
30 . Section and Paragraph Headings. Captions or paragraph headings herein contained are for organizational convenience only and shall not be constructed as material provisions of this agreement or to limit any provisions hereunder.
31. Cooperation; Supplementary Actions. All Parties agree to cooperate fully and to execute any supplementary documents, and to take any additional actions that may be necessary or appropriate to give full force and effect to the basic terms and intent of this Agreement, and which are not inconsistent with its terms.
32 . Miscellaneous. Whenever the context shall so require, all words in this Agreement of one gender shall be deemed to include the other gender.
33. Incorporation of Recitals. Each of the WHEREAS clauses listed above are hereby re alleged and incorporated into this Agreement as if otherwise fully stated herein.
34. Notice. Whenever any notice, demand or request is required or permitted hereunder, such notice, demand or request shall be made in writing and shall be personally delivered to the individuals listed below, sent via prepaid courier or overnight courier, or deposited in the United States mail, registered or certified, return receipt requested, postage prepaid, addressed to the addresses (and individuals) set forth below. No other form of electronic communications (Facebook, Twitter, Text) will be deemed Notice.
FOR THE BOARD FOR THE VENDOR
Name: Bradley S. Arnold Name:
Address:7375 Powell Road Wildwood FL 34785 Address:
Title: County Administrator Title:
Date: Date: IN WITNESS WHEREOF, the parties have signed this agreement the day and year first above written.
ATTEST : SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS
By: ______
By: Chairman
Date Signed: ______
ATTEST: AJAX BUILDING COMPANY, LLC
By: ______
By: ______
Date Signed: ______Scope of Work
This project includes material, equipment, and labor to install the Villages Annex Transfer System and Kiosk. The scope of the project is to provide a Structural foundation, reinforced masonry columns, and steel roof framing, and Spanish tile roof at the kiosk and above the bump-out adjacent to The Villages Annex. Communication controls will include two interactive teller components that include audio, video, and camera . The pneumatic tube system will include two customer units at the kiosk, two teller units, and an underground tube installation . The system will have one 4.5" tube transfer system and a license plate transfer system . The pneumatic tube system will be purchased by the County. Perform factory startup and test operation of the system. Clean up the work area and remove trash from the site daily. The completion date for this work is April pt 2021. Central florida Office 735 Primero Boulevard, Suite 230 lake Mary, Florida 32746 407.732.7335 Phone www.ojaxbuilding.com
Fl · CGC 0421 12 GA • GCCO 006464 GA · GCQA 006462 SC · G122422 i\L · 54552 NC • &~194 TN· 74075
Proposal Form
Re: SUMTER COUNTY TAX COLLECTOR TRANSFER SYSTEM AND KIOSK CONSTRUCTION PROJECT
1. Having carefully examined the project listed above:
And being familiar with the premises affecting the work, the undersigned proposes and hereby agrees to furnish all labor and material and to perform all work in accordance with said documents for:
The Sumter County Tax Collector Transfer System and Kiosk Construction Project
BID AMOUNT: Three Hundred Twenty Eight Thousand Nine Hundred Thirty Four Dollars and Zero Cents (written in words)
$ 328 934.00
2. In submitting this Bid, it is understood that the right is reserved by the Board of Sumter County Commissioners to reject any, and all bids .
Date: __01/15/2021 ______Ajax Building Company, LLC Vendor By: _Jeremy Cox.______
Signature : ---,-,---:-:------ Title: _Operations Manager._____ Telephone: _352-409-8997::::-:--=-=-=--- Address: _735 Primera Blvd. Ste 230______Lake Mary, FL 32746___
I WntQbY Jt VU'I"'Pt! aI U ! t ¥1'l'I'O.Iil SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY
SUBJECT: Tax Collector Resolution for Consolidation of General Legal Services (Staff Recommends Approval). REQUESTED ACTION: Staff Recommends Approval
Meeting Type: Regular Meeting DATE OF MEETING: 1/26/2021
CONTRACT: ☒ N/A Vendor/Entity: Randy Mask, Tax Collector Effective Date:1/2/2021 Termination Date: 1/1/2025 Managing Division / Dept: Administrative Services BUDGET IMPACT: N/A FUNDING SOURCE: Type: N/A EXPENDITURE ACCOUNT:
HISTORY/FACTS/ISSUES:
Starting with his initial election as Tax Collector, Mr. Mask has supported increased cooperation between the Tax Collector’s Office and the BOCC. He has adopted policies and procedures that substantially reflect those adopted by the BOCC, increasing cooperation and sharing resources in the areas of Employee Services, Information Technology, and general Legal Services.
Mr. Mask desires to continue with consolidated services and enter into the agreement for the provision of these services with the BOCC for the duration of his four-year term.
Prepared by: Leslie Smith Grammarly Check ☒
Page 1 of 1
AGREEMENT
This Agreement is made and entered into this 26th Day of January 2021, by and between the BOARD OF COUNTY COMMISSIONERS OF SUMTER COUNTY, FLORIDA, a political subdivision of the State of Florida, whose address is 7375 Powell Road, Wildwood, FL 34785, hereinafter referred to as “Board” and RANDY MASK as Tax Collector of Sumter County, Florida, whose address is 7375 Powell Road, Wildwood, FL 34785 hereinafter called “Tax Collector”.
WITNESSETH:
WHEREAS, the Tax Collector is a Florida Constitutional Officer; and
WHEREAS, the Tax Collector desires to increase cooperation with the Board in connection with general legal services; and
WHEREAS, the Board has personnel and contractors available to assist the Tax Collector as requested; including but not limited to its legal counsel, The Hogan Law Firm; and
WHEREAS, the Board and Tax Collector do not take actions which are adverse to each other or the Board, the undersigned hereby waive any conflict of interest associated with The Hogan Law Firm representation of the Board and Tax Collector.
NOW, THEREFORE, in consideration of the covenants herein contained, accepting the above WHEREAS clauses as true and incorporating the same as if stated herein, it is mutually agreed by the parties as follows:
1. Board Obligations: The Board agrees to provide General Legal Services via its contract with The Hogan Law Firm for the Tax Collector. 2. Termination: This Agreement shall remain in full force and effect unless terminated by either party upon 90 days written notice.
DONE AND RESOLVED this 26th Day of January 2021.
ATTEST: GLORIA HAYWARD BOARD OF COUNTY COMMISSIONERS OF SUMTER COUNTY, FLORIDA
______
Caroline AlRestimawi, Deputy Clerk Garry Breeden, Chairman
AGREED TO this 26th Day of January 2021
______Randy Mask, Tax Collector STATE OF EMERGENCY DECLARATION EXTENSION SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS
WHEREAS, the Coronavirus Disease 2019 (COVID-19) continues to pose an imminent health risk to the residents in Sumter County; and
WHEREAS, Florida State Statutes, Chapter 252 authorizes the Chairman of the Board of County Commissioners to declare that a Local State of Emergency exists; and
WHEREAS, the Chairman of the Board of County Commissioner declared a Local State of Emergency on March 17, 2020, and extension every seven days since then; and
WHEREAS, Florida State Statutes, Chapter 252 limits each Declaration to seven (7) days; and
WHEREAS, the Sumter County Board of County Commissioners supports the Executive Orders of Governor DeSantis that are more restrictive than prior orders of Sumter County and finds that the anticipated conditions created by COVID-19 pose a threat to the health, safety, and welfare of the people of Sumter County.
T H E R E F O R E , B Y C O N S I D E R A T I O N A N D I N C O R P O R A T I O N O F T H E ABOVE RECITALS, IT IS HEREBY ORDERED:
1. That the Comprehensive Emergency Management Plan remain activated through the duration of the State of Florida Declaration of a State of Emergency.
2. All public officials and employees of Sumter County are hereby directed to continue to exercise the utmost diligence in the discharge of duties required of them for the duration of this Local State of Emergency and in the execution of State and Local emergency orders, regulations, and directives.
3. The Emergency Management Director shall continue functioning as the County Coordinating Officer and shall provide overall coordination for the response to this emergency in Sumter County.
4. This Declaration shall remain in effect for seven days unless extended or dissolved.
Signed: ______Date: January 26, 2021 Garry Breeden, Chairman Board of County Commissioners
Attest:
By: ______Date: January 26, 2021 Caroline AlRestimawi Clerk to the Board, Deputy Clerk