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Canadian Payments Association CANADIAN PAYMENTS ASSOCIATION ASSOCIATION CANADIENNE DES PAIEMENTS RULE D4 INSTITUTION NUMBERS AND CLEARING AGENCY/REPRESENTATIVE ARRANGEMENTS 2017 CANADIAN PAYMENTS ASSOCIATION 2017 ASSOCIATION CANADIENNE DES PAIEMENTS This Rule is copyrighted by the Canadian Payments Association. All rights reserved, including the right of reproduction in whole or in part, without express written permission by the Canadian Payments Association. Payments Canada is the operating brand name of the Canadian Payments Association (CPA). For legal purposes we continue to use “Canadian Payments Association” (or the Association) in these rules and in information related to rules, by-laws, and standards. Rule D4 – Institution Numbers and Clearing Agency/Representative Arrangements Implementation and Revisions Implemented February 1983 Amendments Pre-November 2003 March 1984, May 11, 1988, May 19, 1994, November 27, 1995, January 22, 1996, March 25, 1996, May 23, 1996, July 15, 1996, November 25, 1996, January 27, 1997, July 14, 1997, December 1, 1997, February 4, 1998, April 9, 1998, May 11, 1998, June 18, 1998, July 18, 1998, December 7, 1998, February 1, 1999, March 4, 1999, April 5, 1999, May 7, 1999, October 7, 1999, November 18, 1999, February 3, 2000, March 8, 2000, May 25, 2000, October 5, 2000, March 22, 2001, May 28, 2001, June 28, 2001, November 29, 2001, February 14, 2002, July 15, 2002, November 25, 2002, February 20, 2003, March 31, 2003, June 1, 2003, September 25, 2003 and November 27, 2003. Amendments Post-November 2003 1. Amendments to reflect consistency with the new CPA Payment Items and ACSS By-law, approved by the Board November 27, 2003, effective January 27, 2004. 2. Revisions made under the authority of the CPA President, effective October 7, 2004. 3. Revisions made under the authority of the CPA President, effective December 1, 2004. 4. Appendix I, approved by the Board December 1, 2004, effective February 3, 2005. 5. Section 4 amended, new sections 5 and 6 added, and new Appendix III added. Amendments to reflect requirements to update paper payment item routing processes, approved by the Board February 24, 2005, effective September 1, 2005. 6. Revisions made under the authority of the CPA President, effective October 6, 2005. 7. Amendments made to reflect consistency with ability to designate multiple Clearing Agents in different POS Networks and online payment services. Representative arrangements made more transparent, approved by the Board February 23, 2006, effective April 24, 2006. 8. Revisions made under the authority of the CPA President, effective June 15, 2006. 9. Revisions made under the authority of the CPA President, effective October 5, 2006. 10. Revisions made under the authority of the CPA President, effective March 29, 2007. 11. Revisions made under the authority of the CPA President, effective October 11, 2007. 12. Revisions made under the authority of the CPA President, effective February 21, 2008. 13. Revisions made under the authority of the CPA President, effective October 20, 2008. 14. Revisions made under the authority of the CPA President, effective January 26, 2009. 15. Amendments to sections 3, 4 and 5 to clarify Member’s responsibilities upon acquisition and amalgamation, approved by the Board March 26, 2009, effective May 25, 2009. Rule D4 – Institution Numbers and Clearing Agency/Representative Arrangements Implementation and Revisions (continued) 16. Revisions made under the authority of the CPA President, effective May 25, 2009. 17. Revisions made under the authority of the CPA President, effective December 14, 2009. 18. Revisions made under the authority of the CPA President, effective February 1, 2010. 19. Amendment to replace references to “General Manager” with “President”, consequential to amendments to the Canadian Payments Act (Bill C-37) that came into effect on March 1, 2010. 20. Revisions made under the authority of the CPA President, effective May 25, 2010. 21. Revisions made under the authority of the CPA President, effective August 16, 2010. 22. Revisions made under the authority of the CPA President, effective May 24, 2011. 23. Amendment to Appendix I, Part I to replace reference to “Credit Union Central of Canada” with “Central 1 Credit Union”, approved by the Board May 26, 2011, effective July 6, 2011. 24. Revisions made under the authority of the CPA President, effective May 26, 2011. 25. Amendments to reflect the holistic credit union review. Approved by the Board May 26, 2011, effective July 25, 2011. 26. Revisions made under the authority of the CPA President, effective April 2, 2012. 27. Revisions made under the authority of the CPA President, effective April 23, 2012. 28. Revisions made under the authority of the CPA President, effective May 28, 2012. 29. Revisions made under the authority of the CPA President, effective August 7, 2012. 30. Revisions made under the authority of the CPA President, effective December 10, 2012. 31. Revisions made under the authority of the CPA President, effective April 22, 2013. 32. Revisions made under the authority of the CPA President, effective October 31, 2013. 33. Revisions made under the authority of the CPA President, effective April 7, 2014. 34. Revisions made under the authority of the CPA President, effective August 25, 2014. 35. Revisions made under the authority of the CPA President, effective December 8, 2014. 36. Revisions made under the authority of the CPA President, effective April 20, 2015. 37. Revisions made under the authority of the CPA President, effective February 2, 2016. 38. Revisions made under the authority of the CPA President, effective June 6, 2016. 39. Revisions made under the authority of the CPA President, effective October 24, 2016. Rule D4 – Institution Numbers and Clearing Agency/Representative Arrangements Implementation and Revisions (continued) 40. Amendments to Appendices I and III to replace references to “La caisse Centrale Desjardins du Québec” and/or “La Fédération des caisses Desjardins du Québec” with “Fédération des caisses Desjardins du Québec”. Revisions made under the authority of the CPA President, effective January 1, 2017. 41. Revisions made under the authority of the CPA President, effective January 30, 2017. 42. Revisions made under the authority of the CPA President, effective April 24, 2017. 43. Revisions made under the authority of the CPA President, effective August 21, 2017. 44. Revisions made under the authority of the CPA President, effective November 27, 2017. Rule D4 Page 1 Rule D4 – Institution Numbers and Clearing Agency/Representative Arrangements Introduction 1. This Rule outlines procedures by which an Institution Number is allocated to a Member by the Association. Eligibility 2. Only Members of the Association shall be allocated an Institution Number. Entities that are not Members of the Association but that have been allocated an Institution Number, prior to the establishment of the CPA, may continue to use that number at the discretion of the Board. A credit union, which was formerly a Member with an allocated Institution Number, that becomes a member of a Central may continue to use that number at the discretion of the Board, subject to section 5. Institution Numbers 3. Upon being granted membership in the CPA, a new Member shall be allocated only one Institution Number. Amalgamation and Acquisition 4. (a) Upon the amalgamation of two or more institutions, or the acquisition of one or more institutions by a Member, each of which has previously been allocated an Institution Number, the new or continuing Member may continue to use more than one Institution Number for a period of one-year from the date of the amalgamation or acquisition. After this date, the new or continuing Member shall cease to use all but one number subject to subsection (b). (b) Further to subsection (a), the new or continuing Member may: (i) Request an extension beyond the one-year period by filing a written request at least thirty (30) days prior to the expiration of the one-year period with the President, who may extend the one-year period indefinitely or for a specified period. The request shall specify the reason for the extension and the length of time requested. (ii) Upon an extension being granted by the President pursuant to subsection 4(b)(i), the new or continuing Member may make a further request to the President that it be re-allocated the Institution Number of the amalgamating or acquired institution. (iii) Regardless of whether an Institution Number is re-allocated pursuant to subsection 4(b)(ii), the new or continuing Member shall be responsible and liable for all Payment Items bearing the Institution Number of the acquired or amalgamating institution prior to and subsequent to the amalgamation or acquisition. *For greater certainty, unless specified by the President, any Institution Number that is re-allocated, and/or any extension that is granted for the continued use of an Institution Number, does not absolve Members from their obligation to ensure that Payment Items are acceptable for clearing and specifically, are drawn on a Member, a local that belongs to a central, or a cooperative credit association that is a Member (Note: for Paper Payment Items, the name on the face of the instrument determines the Drawee). Rule D4 Page 2 Rule D4 – Institution Numbers and Clearing Agency/Representative Arrangements (c) In addition to subsection (b), if the new or continuing Member is a Direct or Group Clearer, it shall designate a primary Institution Number, which shall be the sole Institution Number used for the purpose of effecting payment routing, settlement or entering Items into the ACSS. (d) The Association shall maintain a list of current approved extensions (see Appendix III of this Rule). Non-Member Entities 5. (a) Upon receiving written request by a Central or Group Clearer, the President shall reallocate the Institution Number of an entity referred to in section 2 to that entity’s Central or Group Clearer, as the case may be.
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