We will, with God’s help!
133rd Annual Convention of the Episcopal Diocese of West Virginia
September 10-12, 2010 Days Hotel and Conference Center Flatwoods, WV
PLEASE BRING THIS PRE-CONVENTION JOURNAL WITH YOU TO CONVENTION
TABLE OF CONTENTS
Proposed Schedule, Forums & Notes ...... 3
Diocesan Staff, Committees, Commissions, etc...... 7
Elections ...... 11
Proposed Resolutions ...... 13
Reports of the Mission and Ministry of the Diocese including those of Diocesan Council, Diocesan Institutions, Diocesan Committees and Task Forces ...... 16
Financial Statement of the Diocese, including Missionary Apportionment, Income and Expenses, Audit ...... 40
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PROPOSED TENTATIVE AGENDA 133RD CONVENTION OF THE EPISCOPAL DIOCESE OF WEST VIRGINIA SEPTEMBER 10-12, 2010 DAYS HOTEL AND CONFERENCE CENTER FLATWOODS, WV HOSTED BY CHURCH OF THE TRANSFIGURATION – BUCKHANNON and ST. PAUL’S EPISCOPAL CHURCH -- WESTON “WE WILL, WITH GOD’S HELP”
Friday, September 10, 2010
8:00 a.m. Exhibitors set up their exhibits -- Exhibit Hallway and Conference Room E Worship area set up -- Conference Rooms D/E Hospitality area set up -- Beckley room Registration setup -- Conference Center Lobby Chapel Setup -- Bridgeport Room (2nd floor – Room 225) Child Care setup -- Wheeling Room (2nd floor – Room 221)
10:00a.m. - 6:00p.m. Registration – Conference Center Lobby
10:00 a.m. - Chapel open 10:00p.m. -- Bridgeport Room (2nd floor – Room 225)
10:00 a.m. - Hospitality Room open 6:00 p.m. -- Beckley room
Noon - 4:45p.m. Vendors/Exhibitors area open -- Exhibit Hallway and Conference Room E
Noon - 12:15p.m. Order for Noonday Office -- in Conference Rooms A/B/C
12:15 - 1:00p.m. Opening Luncheon -- Conference Rooms A/B/C
12:45 - 4:45 p.m. Child Care open (if needed) -- Wheeling Room (2nd floor – Room 221)
1:15. - 4:30p.m. Opening Legislative Session -- Conference Rooms A/B/C
5:00 - 5:45p.m. Evening Service -- Conference Rooms D/E
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5:45 - 7:30p.m. Cash bars open -- Conference Center Lobby
6:30 - 8:00 p.m. Dinner – Keynote address by Dr. Lisa Kimball -- Conference Rooms A/B/C
8:30 - 10:30p.m. Open Hearings and Committee Meetings: Resolutions – Conference Rooms A/B/C Constitution & Canons -- Huntington Room Budget – Charleston Room
Saturday, September 11, 2010
7:15 - 8:00a.m. Morning Eucharist --- Conference Rooms D/E
6:30 – 10:00a.m. Breakfast -- Visions Restaurant
8:00a.m. - 1:00p.m. Registration continues -- Conference Lobby
9:00a.m.- 5:00p.m. Vendor/Exhibitors area open -- Exhibit Hallway and Conference Room E
8:00 a.m. - Chapel open 10:00p.m. -- Bridgeport Room (2nd floor – Room 225)
8:45a.m.-5:15p.m. Child Care Open -- Wheeling Room (2nd floor – Room 221)
9:00 a.m. - Hospitality Room open 5:00 p.m. -- Beckley room
9:00 – 11:45a.m. Saturday Discussion -- Conference Rooms A/B/C
TBD. Special Program and Luncheon for Clergy Spouses -- Café Cimino – Sutton, WV
Noon-1:00 p.m. Luncheon Buffet -- Conference Rooms A/B/C
1:15p.m.- 5:00p.m. Diocesan Legislative Session Reconvenes -- Conference Rooms A/B/C
5:15 p.m. Child Care closes until Pajama Party
5:15 – 5:45 p.m. Taize Service -- Location TBD
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5:30 - 8:00p.m. Cash bars open -- Conference Center Lobby
6:30 – 9:30 p.m. Awards and Presentation Banquet with Entertainment by Mr. John Slicer, magician -- Conference Rooms A/B/C
8:00 – 9:30 p.m. Children’s Pajama Party -- Wheeling Room (2nd floor – Room 221)
(Note: Beginning at 5:45 p.m., Exhibitors and Hospitality can begin to tear down)
Sunday, September 12, 2010
6:30 – 10:00a.m. Breakfast -- Visions Restaurant
TBD Legislative Session continues– if necessary -- Conference Rooms A/B/C
10:30 a.m. Diocesan Convention Closing Eucharist -- Conference A/D/E
Noon Box Lunches available for pickup in Charleston Room. Please feel free to eat them onsite or take them with you on the road. Have a safe and pleasant journey home!
Convention Adjournment See you in Charleston, WV in September-October of 2011!
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* * * NOTES OF IMPORTANCE * * *
1. All meetings and events will take place in the Conference Center and Conference Center Lobby.
2. There will be a Prayer Chapel open throughout the Convention in the Bridgeport Room (Room 225) on the second floor of the Conference Center.
3. There will be Child Care in the Wheeling Room (Room 221) on the second floor of the Conference Center. Please check the schedule (above) for times it will be open. It will not be open on Sunday.
4. The Hospitality Room will be located in the Beckley Room. It will be open throughout the Convention except for the dinner and entertainment hours on Friday evening. It will close on Saturday at 5:00 p.m.
5. The EXHIBITORS are located in the Exhibitors Hallway and Conference Room E.
6. Church Banners on stands can be placed along the walls in the Conference Center Lobby and Hallway. Registration workers will assist churches in placement of banners.
7. Registration will take place in the Conference Center Lobby from 10:00a.m. to 6:00p.m. Friday and 8:00a.m. to 1:00p.m. on Saturday.
8. BOX LUNCHES will be available for pickup in the Charleston Room following the Closing Eucharist on Sunday.
9. The Diocesan Convention Closing Eucharist will take place at 10:30a.m. on Sunday.
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EPISCOPAL DIOCESE OF WEST VIRGINIA Diocesan House: 1608 Virginia Street, East Charleston, West Virginia 25311 Mailing Address: PO Box 5400 Charleston, West Virginia 25361 Telephone: 304-344-3597 or Toll-free 866-549-8346 Fax: 304-343-3295 Chapel of the Resurrection
The Bishop: The Rt. Rev. W. Michie Klusmeyer
Archdeacon in Charge of Ministry Development: The Ven. Faith C. Perrizo
Canon for Congregational Development: The Rev. Canon Donald Vinson
Chief Financial Officer: Mr. David Ramkey
Financial Officer Ms. Annette Combs
Diocesan Youth Minister: Mr. Jason Beschinski
Bishop’s Assistant: Ms. Gwyn Wolfe
Diocesan Administrator: Ms. Mollie Bailey
Bishop’s Chaplain to Retired Clergy/Spouses: The Rev. Canon Arthur L. Bennett
Treasurer of the Diocese: Mr. Charles Hunsaker
Chancellor of the Diocese: Mr. John Hussell
Vice Chancellors of the Diocese: Mr. Tyler Dinsmore Mrs. Karen Jenkins
Diocesan Trustees: Mr. Ben Hardesty (2010) Mr. Paul L. Hicks (2011) The Rev. Jim Morgan (2012) Mr. Jed Smith (2013) Mr. Carlyle Farnsworth, Head Trustee (2014)
Audit Committee: David Ramkey (Diocesan staff liaison) Carlyle Farnsworth Kit Francis Hall Foss
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Michael Anderson Buck Sowers
Historiographer: The Very Rev. Larry Jackson
Secretary to the Convention: Ms. Gwyn Wolfe
Chair of the 2010 Convention: The Rt. Rev. W. Michie Klusmeyer
Standing Committee: Ms. Harriette Cyrus (2010) President The Rev. Lisa-Davis Heller (2010) The Rev. George Sherrill (2011) Dr. John Fuller (2011) The Rev. Roy Gene Crist (2012) Mr. Nick Reynolds (2012) The Rev. Gene Sheppard (2013) Ms. Elise McIntire (2013)
Diocesan Council: Eastern Deanery: The Very Rev. Melanie McCarley (2012) Charles Town – Zion Robert DuBose (2010) Kanawha Deanery The Very Rev. Cheryl Winter (2010) Hurricane – St. Timothy's Sharon Strand (2011) Charleston – St. Matthew's Monongahela Deanery: The Very Rev. Siobhán Patterson (2011) Fairmont – Christ Church Ms. Nancy Cotten (2012) Northern Deanery: The Very Rev. Theresa Kelley (2011) Wheeling – St. Luke's Linda Comins (2010) Wheeling – St. Matthew's Ohio Valley Deanery: The Very Rev. Larry Jackson (2013) Parkersburg – Trinity Episcopal Church Jackie Purkey (2011) Parkersburg – Good Shepherd Southern Deanery: The Very Rev. Mike Snider (2012) Bluefield – Christ Church Ms. Melanie Dragan (2011) Oak Hill – St. Andrew’s Southwestern Deanery: The Very Rev. Kevin Kelly (2011) Huntington – Trinity Ms. Becky Wood (2012) Pt. Pleasant – Christ Church Ex Officio Mr. John Hussell, Chancellor Mr. Tyler Dinsmore, Vice-Chancellor Mrs. Karen Jenkins, Vice-Chancellor Mr. Charles Hunsaker, Treasurer Ms. Becki Krzywdik, Covener, Women’s Ministries Mr. Jim Anderson, President, ECM Vacant, President, EYF Mr. Harold Stewart, Chair, Committee on Anti-Racism Staff Resources The Ven. Faith Perrizo, Archdeacon The Rev. Canon Donald Vinson, Canon for Congregational Development Mr. David Ramkey, Chief Financial Officer Ms. Annette Combs, Financial Assistant
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Ms. Mollie Bailey, Office Administrator and Communications Ms. Gwyn Wolfe, Bishop’s Assistant Secretary to Council: Ms. Linda Comins
Ecclesiastical Court: Mr. Kit Francis (2011) Ms. Fran Rollins (2011) The Rev. Cynthia Walter (2011) The Rev. Susan MacDonald (2011) The Rev. William Carl Thomas (2011)
Committee on Constitutions and Canons: Mr. John Hussell, Chancellor and Chairman Mr. Tyler Dinsmore, Vice Chancellor (ex officio) Mrs. Karen Jenkins, Vice Chancellor (ex officio) The Rev. George Sherrill (2010) Bo Sweeney (2010) Mr. Roger Wolfe (2011) The Rev. Paul Hicks (2012) Mr. Rob McKinney (2012)
Provincial Synod Deputies: The Rev. Susan MacDonald Ms. Jane McSwain
West Virginia Council of Churches Delegates: The Rt. Rev. W. Michie Klusmeyer The Rev. William Carl Thomas
Virginia Theological Seminary Trustees: The Rt. Rev. W. Michie Klusmeyer The Very Rev. Kevin Kelly (2013) Ms. Sissy Poland (2012)
The Commission on Ministry: The Rev. Julie Harris, Chair (2012) Ms. Cheryl Prichard, Vice Chair (2010) Mr. Tom Gilpin (2011) Mr. Steve Chionsini (2012) The Rev. Stan Holmes (2012) The Rev. Scott Fuir (2012) The Rev. Karen Humbert (2012) The Rev. G.T. Schramm (2011) Mr. Jan Callen (2012) The Rev. Richard Skaggs (2011) Monika Hussell (2010) The Rev. Eric Miller (2010) The Rev. Dr. George Moses – psychological consultant Harriette Cyrus, Standing Committee Representative
Episcopal Churchmen: President: Mr. Jim Anderson (2010) Secretary/Treasurer: Mr. Ron King (2010)
Women’s Ministries Committee: Covener: Ms. Becki Krzywdik Altar Guild Directress: Ms. Hollie Mitchell
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Book of Remembrance: Ms. Paula Hoffman Church Periodical Club: Ms. Debbie Ventura United Thank Offering: Ms. Becky Szabo Love-in-Action: Margie Gault Women’s Conference: Ms. Marie Hunsaker Daughters of the King: Ms. Linda Johnson Member-at-Large & Newsletter Editor: Ms. Tamela Rankin Women’s Committee Emeritus: Ms. Karen Grisell Member Emeritus: Ms. Patricia S. Haldeman
Chairs of Commissions and Committees: Architectural Advisory Committee: Mr. Lloyd Miller Church Commission on Children: Ms. Laura Leslie College & Young Adult Ministry: The Rev. Siobhan Patterson Commission on Evangelism: to be assigned Commission on Spirituality: Ms. Linda Comins, The Rev Richard Skaggs (co-chairs) Commission on Stewardship: Ms. Linda Crocker Commission to End Racism: Mr. Harold Stewart Companion Diocese: The Rev. Lisa Davis-Heller Communications Task Force – The Rev. Mark Seitz Disciples Net: Ms. Pat Haldeman Ecumenical Officer: The Rev. William Carl Thomas Education for Ministry: Ms. Beth Hamrick Equipping the Saints: The Rev. Canon Donald Vinson Faith Alive: Mr. Hal Foss Health Ministries: Ms. Debbie Ventura Liturgy and Music Committee: The Rev. Keith Butler National Cathedral: Ms. Hollie Mitchell Prison Ministries: The Rev. Betsy Walker Regional Ministries: The Rev. Theresa Kelley
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ELECTIONS AND RATIFICATIONS TO BE HELD AT THE 133rd ANNUAL DIOCESAN CONVENTION
Canonical citations refer to the Canons of the Diocese of West Virginia and are those that provide for the membership of and election to the respective committees and boards.
Trustee (5 Year Term) 1 Person (Title II, Canon 2, Section 1) There shall be a board of not less than six nor more than seven Trustees, to be called “The Diocesan Trustees of the Episcopal Church in the Diocese of West Virginia,” which shall consist of Five Trustees elected by the Convention for a term of five years and until their successors are elected. The Bishop shall present nominees for these positions in any number he/she chooses. In addition to the five elected members, the Treasurer shall serve on the board ex-officio without vote, and serve as its Treasurer. The Bishop may from time to time appoint, for a term not in excess of three years, as a seventh Trustee, without vote, a bank or trust company qualified to act as fiduciary under the Uniform Common Trust Fund Act of the State of West Virginia. A chair of this board shall be elected from among the five elected and voting members of the board. No person shall be eligible to serve more than two consecutive five-year terms as Trustee.
Standing Committee (4 Year Term) 1 Presbyter 1 Lay Person (Title II, Canon 2, Section 2) There shall be a Standing Committee consisting of four presbyters entitled to seats in the Convention and four laypersons who are adult communicants in good standing of Congregations in this Diocese, all of whom shall be elected at Convention by ballot. Nominations should be submitted 45 days before Convention to the Diocesan Office and may come from Deaneries or other sources, and further nominations may come from the floor. Terms of each member have been staggered in four steps by previous Conventions, so that each Convention is only required to elect one clergy member and one lay member at each Convention, unless vacancies are being filled. In the event of a vacancy the Standing Committee will appoint a person to fill the vacant seat until the next Convention. A person who has served on Standing Committee shall not be eligible for re-election to the Standing Committee until the Diocesan Convention following the convention at which his/her prior term of membership expired. This restriction shall not apply to any person who has been elected to fill a vacancy. As soon as practicable after each Annual Convention, the members of the Standing Committee shall meet at the call of the Bishop and shall elect a President and likewise a secretary. The Standing Committee shall make rules for its assembling and government. Five members shall constitute a quorum at any meeting of the Standing Committee.
Constitutions and Canons Committee (3 Year Term) 1 Presbyter 1 Lay Person (Title II, Canon 2, Section 5) There shall be a committee consisting of three members of the clergy entitled to seats in the Convention and three laypersons who are communicants in good standing of Congregations in this Diocese who have attained the age of 18 years, elected by Convention for three-year terms. Member seats have been staggered by previous Conventions, requiring the Convention to elect one clergy member and one lay member, unless vacancies occur between Conventions. Elections will be from a list of candidates nominated by the Bishop or other nominations made from within the Diocese at large. Vacancies may be filled by the Committee with the advice and consent of the Bishop, and any person selected to fill that vacancy shall serve until the next Annual Convention, which shall elect a successor to complete the unexpired term. The Chancellor and Vice Chancellor(s) shall be ex-officio members, with seat, voice and vote, and the Chancellor shall act as Chair. If the Chancellor is absent a Vice-Chancellor shall act as Chair.
The Sandscrest Board (3-year term) Five (5)persons for three year term (term expires 2013) Five (5) persons for two year term (term expires 2012) Five (5) persons for one year term (term expires 2011\ Sandscrest has adopted “Amended and Restated Bylaws”. These bylaws have established a revised structure for the Sandscrest oversight. Previously, there was a Sandscrest Board (appointed), and a Sandscrest Foundation (elected).
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The amended bylaws call for the establishment of a Board of Directors (the “Board”). This Board shall be comprised of up to fifteen (15) Directors of the Corporation. At the fist Convention of the Episcopal Diocese of West Virginia next held following the adoption of these Amended and Restate Bylaws, there shall be an election by ballot. Five (5) Directors shall be elected for a term of one year, five (5) for two years, and five (5) for three years. At each annual meeting thereafter, a number of Directors equal to that of those whose terms have expired shall be elected for the term of three years. At the expiration of any term of three years, any Director may be re-elected; provided however, no Director may serve more than two (2) consecutive three-year terms without at least one year break in service.
Diocesan Council Representatives (4 Year Term) Northern Deanery – Lay (term expires 2014) Eastern Deanery – Lay (term expires 2014) Kanawha Deanery – Clergy (term expires 2014) (Title II, Canon 8, Section 6) Each Deanery is entitled to have one clergy and one lay delegate to the Diocesan Council, who shall have seat, voice and vote in that Council. These delegates are elected as prescribed by Section 4 above and by the bylaws of the Deanery. Deaneries may also elect alternates to the clergy and lay delegates, to assume all powers and functions of its delegates if the delegates are unable to attend Diocesan Council meetings, in accordance with its bylaws. Deanery delegates shall serve for four years, and after serving a full term a person is ineligible for election to the Diocesan Council for two years. Vacancies in delegate seats shall be filled for the remainder of that term by the Deanery Council in accordance with its bylaws.
General Convention Deputies (to serve at Convention 2012) Four (4) laypersons to serve as Deputies {Four (4) laypersons also elected to serve as Alternate Deputies} Four (4) presbyters to serve as Deputies {Four (4) presbyters to serve as Alternate Deputies} (Title I, Canon 5, Section 6) As Deputies to the General Convention need to be elected a full year in advance of the next General Convention as per the Canons of The Episcopal Church, at the Diocesan Convention in the year next preceding the next regular meeting of the General Convention, or at the Diocesan Convention two years next preceding the next General Convention as may be needed to comply with the one full year rule, the Diocesan Convention shall elect by ballot four clerical and four lay deputies, and the same number of alternates, to the General Convention. Clerical deputies and alternates may be Presbyters or Deacons and must be members of the Diocesan Convention by right undisputed. Lay Deputies and alternates must be confirmed adult communicants, as defined in the Canons of The Episcopal Church, of a Congregation in this Diocese but not necessarily domiciled in the Diocese. Nomination procedures for these positions shall be as follows: Each Deanery may nominate not more than two candidates to each order. Nominations may be made from the floor of the Convention. To the extent possible, the Diocesan news media shall be used to acquaint the Diocese with the candidates. Appointment of alternates. Any deputy unable to perform the duties of his/her office must give timely notice to the Ecclesiastical Authority, who shall notify the alternate who in order of his/her election stands next as entitled to represent the Diocese that he/she has assumed the duties of the deputy. If any alternate deputies have been elected by the same number of votes they shall be notified in alphabetical order. In the event that no regularly elected deputy or alternate is able to attend the General Convention, the Bishop may appoint one or more as necessary to represent the Diocese.
*National Canons: Canon I.1.4(a) All jurisdictions of this Church entitled by the Constitutions or Canons to choose Deputies to the General Convention shall be required to do so not later than twelve months preceding the opening date of the General Convention for which they are chosen. Deputies of jurisdictions failing so to elect may not be seated unless permitted by ruling of the Presiding Officer. Since our 2011 Diocesan Convention will take place approximately ten months prior to 2012 General Convention, we are required to elect Deputies in 2010.
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PROPOSED RESOLUTIONS 133rd ANNUAL DIOCESAN CONVENTION
(Resolution 1) Title: Urge Legislature to Prohibit Discrimination on Basis of Sexual Orientation and Add Sexual Orientation to Hate Crimes Statute Submitted by: Vestry of St. John’s Episcopal Church, Charleston The Rev. Susan J. Latimer, Rector The Rev. Ann Lovejoy Johnson, Associate Rector RESOLVED, That the Diocese of West Virginia urge members of the West Virginia Senate and House of Delegates to pass legislation which would amend the current state human rights law, W.Va. Code 5-11-1 et seq. to prohibit discrimination on the basis of sexual orientation, and to add sexual orientation to the motivations justifying prosecution under the West Virginia Hate Crimes statute, W.Va. Code § 61-6-21.
RESOLVED, That the Bishop of the Episcopal Diocese of West Virginia communicate such to each member of the West Virginia Senate and House of Delegates during the week prior to the start of every legislative session until the West Virginia Senate and House of Delegates pass legislation which amends the current state human rights law, W.Va. Code 5-11-1 et seq. to prohibit discrimination on the basis of sexual orientation, and adds sexual orientation to the motivations justifying prosecution under the West Virginia Hate Crimes statute, W.Va. Code § 61-6-21.
EXPLANATION: As a people of Christ, we believe that all people within the boundaries of the state of West Virginia have the right to be free from any violence, or intimidation by threat of violence committed against their persons or property because of their race, color, religion, ancestry, national origin, political affiliation or sexual orientation. Given this, we believe that it is essential that our bishop express our position by sending an annual reminder to our state legislators, regardless of how many legislators annually respond to this reminder, on these issues until the current human rights law and hate crimes statute are amended to both prohibit discrimination on the basis of sexual orientation and add sexual orientation to the motivations justifying prosecution under the West Virginia Hate Crimes statute.
(Resolution 2) Blessing Same-Gender Relationships Submitted by: Vestry of St. John’s Episcopal Church, Charleston The Rev. Ann Lovejoy Johnson, Associate Rector RESOLVED, That this convention urges our Bishop to honor same-gender relationships by supporting public rites for the blessing of same-gender relationships in congregations where such blessings are supported and so desired and establishing a 6-month task force to craft procedures and requirements to support such blessings.
EXPLANATION: We acknowledge the question of public rites for the blessing of those in same-gender, committed relationships has been a point of controversy causing great divisions within the Anglican Communion, particularly following the recognition by the 2003 General Convention of the Episcopal Church (TEC) that same-gender blessings are within the common life of the Church and that it is within a bishop’s discretion to allow blessing as a pastoral response (C051).
More recently, at the 2009 General Convention of TEC, resolution C056 passed, allowing bishops to provide a generous pastoral response to meet the needs of
2010 Preconvention Journal Page 13 of 74 members of this Church, including those within civil jurisdictions where same-gender marriage, civil unions, or domestic partnerships are legal.
Even more recently, The Rt. Rev. Thomas E. Breidenthal, Bishop of the Diocese of Southern Ohio, has begun authorizing same-gender blessing as of Easter, 2010. Bishop Briedenthal announced the establishment of a task force in November, 2009 of clergy and laity who worked with him to craft procedures and requirements to make the blessing of same-gender couples a reality in that diocese in 6 short months.
We recognize that it is The Rt. Rev. Michie Klusmeyer’s decision to allow the blessing of same-gender relationships.
We recognize that not all congregations in the Episcopal Diocese of West Virginia support the blessing of same-gender relationships.
We pray that our Bishop and representatives to this convention will recognize and honor the desire of those congregations and priests who wish to honor same-gender relationships through sanctioned same-gender blessings.
We pray that a 6-month task force will be established to craft the procedures, requirements and rites to make same-gender blessings a reality in those congregations where such blessings are desired.
We pray that, as people of Christ and members of the body where the claim, “all are welcome” is a rallying cry, we may see our way clear to allow the blessing of same- gender relationships in congregations where it is so desired.
(Resolution 3) Designate MDG Funds for Colors of Life Africa Submitted by: Members and Friends of the Outreach Ministries of St. John’s Episcopal Church, Charleston: Melinda DiCarlo, Rebecca Burns, Fran Simone, Ray Shackleford, Beth Marquart, Dwight Foley, Karen Glazier, Beth Hamrick, James Thibeault, Donna Hamra, Michelle Walker, Bren Pomponio, Rosemary L. Smith, Brooks F. McCabe, Carrie Swing, John Canfield, Betty Jo Lloyd, Olive Meyer, Bob Rosier, Lora Thompson, Parrish Thompson, Doris Redfield, Bob Miller, Brian Hamra, Linda Cooper, Christy Farris Morris, The Rev. Ann Lovejoy Johnson RESOLVED, That this convention designate $1,000 or 10%, whichever is greater, of the annual Millennium Development Goals (MDG) funds received by the Episcopal Diocese of West Virginia for direct payment to Colors of Life Africa.
EXPLANATION: Colors of Life Africa (COLA) is a co-operative in Nairobi, Kenya which provides employment for artisans who are infected with HIV/AIDS or who lost loved ones to AIDS. St. John’s, Charleston has been selling COLA crafts for several years. An exhibition booth was sponsored at the 2006 General Convention of the Episcopal Church U.S.A. to promote this ministry and booths have been sponsored at several diocesan conventions.
The 131st Annual Convention in the Episcopal Diocese of West Virginia passed a resolution which designated Colors of Life Africa an official diocesan MDG project (page 56 of the Convention Journal, Part I): Resolution 3, Colors of Life Africa (COLA)
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A further clarification is found on page 56 of the 131st Annual Convention in the Episcopal Diocese of West Virginia Convention Journal (http://www.wvdiocese.org/pages/pdfs/journal2008-1.pdf), “….was made that the Colors of Life Africa will be designated an MDG recipient, not the only recipient. This motion needed no second because it came from a committee. This motion passed unanimously.”
In 2010 our diocese received $18,000, earmarked to support MDG initiatives. While these funds were used to support MDGs generally, COLA was not a recipient of any of these funds.
We respectfully ask this convention to approve the ongoing designation of $1,000 or 10%, whichever is greater, of the annual MDA funding allocation received by the Episcopal Diocese of West Virginia and the designated funds be paid annually to Colors of Life Africa.
(Resolution 4) Encourage Use of Diocesan Stewardship Resources Submitted by the Commission on Stewardship, Linda Crocker, chairperson Resolved, that the 2010 Diocesan Convention commends to the congregations of our diocese the resources provided by the Stewardship Commission. These include the website www.wvstewardship.com, the three stewardship study series, the opportunity for congregation-based consultations, and the Hidden Treasure conference and training event April 8-9, 2011 .
Explanation The Stewardship Commission exists to encourage and enable the leadership of every congregation in the Diocese of West Virginia to embrace a holistic approach in stewardship that supports their members in their individual and corporate stewardship of God's gifts. The Stewardship Commission further exists to help congregations identify, develop and implement effective resources and procedures, which reflect the teaching and principles of the Episcopal Church. To these ends the Stewardship Commission offers its services.
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COMMITTEE/COMMISSION REPORTS
ALTAR GUILD Hollie Mitchell – Chair The first, WV Diocesan Altar Guild Annual meeting was held at St. Thomas a' Becket On May 22, 2010. The meeting was well attended and the service by Rev. Julie Murdock, centered on Altar guild service. Linda Yost provided so much assistance to see that we had a wonderful refreshments and a grand place to meet.
We talked about "Who we are and What we do,". concentrating on the Guild as a ministry. We found that our ministry can reach out to the teaching and assisting in acolytes, flower guilds, candles and priest assistance. We talked about funerals baptisms and wedding. We found a need to have a wedding planner, of sorts, to assist the bride and groom and the altar guild in knowing what is wanted, needed, and available to make a wedding, large or small, go smoothly. We talked about doing things as a team and meeting regularly. It was advised we plan a few things to do together, such as a reading time, bag lunch, even cleaning the closet !!!
All of which brings us to sharing our things with other churches and those in need.
Our newsletter is an e-letter done by two wonderful Ladies: Vicki Philips and Sally Lane. We are blessed to have them.
Our next Annual meeting will follow our pledge to continue around these Mountains to connect with all our members ARCHITECTURAL ADVISORY COMMITTEE Mr. Lloyd Miller – Chair The Architectural Review committee has reviewed two projects from July 1 2009 through June 30, 1020. They are the parish hall addition to St. Thomas Lewisburg and the kitchen renovation at St. Johns Charleston. Both projects were provided comments to assist in providing a quality project. The issue that occurs most often is the need to have appropriate contracts and insurances in place with the Architect and Contractor prior to moving forward with the work. These documents control the scope of work, schedule, cost, and procedures for resolving changes and unforeseen conditions. We are aware of other projects being considered or in progress that have not been through this review process. It is recommended that parishes take advantage of this service to ensure that their projects are progressing favorably. It takes little time and may be insightful.
AUDIT COMMITTEE Richard (Kit) Francis – Temporary Chair No report was submitted on behalf of the Audit Committee.
BUDGET COMMITTEE Charles R. Hunsaker – Acting Chair No report was submitted on behalf of the Budget Committee.
CHURCH COMMISSION FOR CHILDREN Laura Leslie – Chair Mission Statement The Church Commission for Children supports congregations and families in welcoming, nurturing, and raising up children in the Christian life. We are committed to ensuring the well- being of children by making sure our churches are safe havens, where they are free from neglect and abuse. Mission Goals The Church Commission for Children
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ministers to children from birth through fifth grade establishes a visible presence for children’s issues at the Diocesan level serves as a liaison to parish children’s ministry staff for networking and resources supports Safeguarding God’s Children training advocates for and promotes child safety and well-being promotes children’s awareness of diversity and anti-racism encourages and empowers congregations to include and listen to children as an integral part of their church community will be a recognizable and responsive voice for the needs and concerns of parishes and their children Members The Church Commission for Children consists of lay and clerical orders, reflects congregational variety, and seeks to be diverse by race, gender, region, and experience. Our gifts include leadership, communication, teaching, organization, hands-on children’s programming experience, and resource identification and compilation. In the past year the Church Commission for Children has performed the following activities. In conjunction with St. Matthew’s, Charleston, provided child care for the 2009 Diocesan Convention delegates Hosted a pajama party for children attending the 2009 Diocesan Convention Served as trainers for Safeguarding God’s Children Developed a beginning list of congregational children’s ministry contact persons Disseminated children’s ministry resources to the contacts As members of Prevent Child Abuse WV responded to advocacy alerts electronically Developed and distributed the racial and ethnic diversity audits to congregations as mandated by 2009 Diocesan Convention Resolution 5 Reviewed and summarized the racial and ethnic diversity audits received from parishes Compiled resources to promote racial and ethnic diversity Composed a booklet, “Resources and Information for Children’s Ministries to help churches Begin, Grow or Review their children’s programming” Our goals for the upcoming year include the following. In conjunction with the host churches provide child care for the 2010 Diocesan Convention delegates Host a pajama party for children attending the 2010 Diocesan Convention Serve as trainers for Safeguarding God’s Children As members of Prevent Child Abuse WV to respond to advocacy alerts electronically Refine the list of congregational children’s ministry contacts Disseminate children’s ministry resources to contacts Distribute resources to promote racial and ethnic diversity Disseminate booklet, “Resources and Information for Children’s Ministries to help churches Begin, Grow or Review their children’s programming” by 1) mail to children’s ministry contacts 2) convention packet to parish priests and 3) availability at Convention exhibit Host two regional workshops on children’s ministry Provide consultation to individual congregations on children’s ministry Update the Church Commission for Children website.
COMMISSION ON COLLEGE AND YOUNG ADULT MINISTRY No report was submitted on behalf of College and Young Adult Ministry.
COMMISSION ON EVANGELISM No report was submitted on behalf of Commission on Evangelism.
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COMMISSION ON MINISTRY Mr. Tom Gilpin – Chair through April 2010 The Rev. Julie Harris – Chair since April 2010 Cheryl Prichard – Vice Chair since April 2010
The Commission on Ministry (the “COM”) has the task of overseeing and developing the ministry of the diocese in conjunction with the Bishop mainly under guidance of the ministry canons of the national church (Title III). Under these canons the COM is charged with helping in the development of the ministries of all baptized persons, the raising up and recruiting of persons for lay and ordained ministry, assisting in the discernment processes of individuals, ministry teams and congregations, making recommendations to the Bishop and the Standing Committee at various stages of the ordination process, developing and monitoring the formation of those in the ordination process, providing for formational requirements for the licensing of lay ministries, and overseeing a Council of Deacons when there are a sufficient number of deacons. The various processes continue to evolve and are routinely reviewed and adjusted in an effort to make them more effective. Although the COM deliberates and makes its decisions separately, the COM works collaboratively with the Standing Committee on many of its processes and meets jointly with the Standing Committee for parts of its meetings. The COM usually meets three times during a year: in the Fall (October), in the Spring (April) and again in June. The Fall meeting includes receiving and acting upon the reports and recommendations from the Ministry Discernment Retreat (MDR) staff concerning postulancy for nominees (including those raised up in Team Ministry Projects) attending the Fall MDR (usually held in September). The Spring meeting includes candidacy interviews, attestations as to continuing formation and recommendations concerning candidacy or postulancy from the Spring MDR (usually held in February). The June meeting usually involves a variety of issues under the purview of the COM. At each meeting reports from its committees and those members serving as liaisons to postulants and candidates are made. Reports are also received by the COM from Equipping the Saints (ETS) and other diocesan training programs, as well as communications from the Regional Ministry Commission as they relate to the work of the COM. The Bishop sometimes participates in these meetings. To assist in the discharge of these responsibilities, the COM has divided its work among committees and task forces with the following areas of responsibility: Vocation, Continuing Education, Formation and Deacons. The Vocation Committee sponsored two MDRs and made various recommendations with respect to postulancy. The Continuing Education Committee recommended several continuing education grants which were approved by the COM. The Formation Committee works mainly through liaisons appointed for postulants and candidates. The Deacons’ Committee is in the process of being reconstituted as the number of deacons increases. During the moratorium on persons entering the ordination process except for those raised up from team ministry pilot programs, the COM continued to discharge its responsibilities with respect to persons already in discernment at the time the moratorium was established and gave increasing focus and attention on the Ministry of all baptized persons. The COM continues to explore, discuss and review appropriate expectations for, and standards and guidelines of, preparation and formation for the various ministries – lay and ordained. Although particular attention continued to be given to formation involving non-seminary training for persons raised up for ordination to the priesthood in the context of the pilot programs for team ministry, the COM also more closely examined lay and diaconal ministries. This work gained significant new direction in April when the Bishop presented a Theological Statement on Ministry as drafted by the Ministry Task Force. Following very helpful discussions and conversations the COM adopted this as its working mission statement. It reads as follows: “Ministry is our active response to the love of God. Following Jesus’ example: • We worship God; • We proclaim the Good News;
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• We love and forgive one another; and • We live and serve, sharing in Christ’s reconciling work in the world. God calls everyone to ministry.” The ongoing work of the COM will be reviewed to see how this work is furthering the ministries God is calling. The development of standards and processes of ministry facilitation continues in the context of the needs of the church. Understanding that the Bishop would like to be able to announce a date for lifting the moratorium on ordination at the September 2010 Diocesan Convention, COM and Standing Committee reviewed our work in light of the Theology of Ministry statement recently adopted by Diocesan Council. As part of this process, we reviewed and discussed the process of discernment, formation, and licensing of lay ministries and ordination in the Diocese of West Virginia as currently outlined in Rooted in Baptism. From this discussion, we identified four working groups to review and revise our processes of discernment and formation for all baptized members of our Diocese both lay and ordained. These include: Discernment (local and diocesan); Diaconal Formation, Priesthood Formation (those called to attend seminary and those called to study locally), and Lay Formation and Licensure. The goal is to define Core Steps to the Process that everyone must follow (no exceptions to these rules). These core steps will be enumerated in grids outlining required elements of formation for lay licensure, vocational diaconate, and priesthood. Several approved team ministry groups are involved in pilot programs involving both discernment and formation with formation occurring in either ETS or Life Cycles. These pilot programs started with 5 teams and the following 4 are still in process: Moorefield ETS Hinton ETS New River Ministries Life Cycles Brooke Hancock Cluster Life Cycles During the last year the COM increased its oversight on the ETS program. The mission and role of ETS was examined in light of the broadening scope of ministry and an evaluation of its effectiveness and efficiency in serving the mission of the church was also made. The approach of ETS was fundamentally revamped and is discussed in the ETS report. The new ETS program should be ready to kick off in the fall of 2010. COM continued the practice of meeting postulants and candidates during their formation. By adopting the following policy: “The policy of the Commission on Ministry, with the concurrence of the Standing Committee, is that, if there is a period long than 18 months between ordination to Diaconate and Priesthood, the transitional deacon may be requested to interview in person with the COM and Standing Committee before the Standing Committee votes on the testimonial. This assists in maintaining the relationship between the COM, the Standing Committee, the liaison and the person-in- process through ordination.” Since last year’s COM report the COM made the following recommendations with respect to persons and teams in the ordination and discernment processes: October 2009 (Ratified telephonically November 10, 2009): The COM met with and interviewed Paul Francke in conjunction with the Standing Committee. As the COM had previously attested to his successful completion of program of formation and demonstration of proficiency in required areas of study and recommended to the Standing Committee and the Bishop his ordination to the Priesthood no official action was taken by the COM. However, the sense of the COM was that his formation had continued and he was ready for ordination to the Priesthood. The COM and the Standing Committee also interviewed the Ministry Team from Emmanuel Moorefield. This was another very important step in understanding and facilitating the dynamic of team ministry. Following a very productive discussion and meeting, the COM attested to Jan
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Shook’s continuing formation and recommended her to the Standing Committee and the Bishop for candidacy. The COM recommended Amy Porterfield to the Bishop for the transitional diaconate. April 2010: The COM met with and interviewed Robert Thompson and Josiah Rengers and Josh Saxe. Following the interviews and deliberation by the COM, the following action was taken: The COM attested to Josiah Rengers’ continuing formation and recommended him to the Standing Committee and the Bishop for candidacy. The COM attested to Josh Saxe’s continuing formation and recommended him to the Standing Committee and the Bishop for candidacy. The COM attested to Robert Thompson’s continuing formation and recommended him to the Standing Committee and the Bishop for ordination to the Transitional Diaconate. June 2010: The New River Episcopal Ministry Team had lifted up Herb Balsar as a person to be considered for ordination to the priesthood and Nancy Martin as a person to be considered for ordination as a vocational deacon. An MDR for this team ministry group was held in May of 2010. At the conclusion of this retreat, the MDR team recommended that Herb was not yet ready and suggested ways by which he might become more ready. The MDR team recommended that Nancy be accepted as a postulant for Holy Orders and formation as a Vocational Deacon. The recommendation of the MDR team was accepted by the COM and communicated to the Bishop. The COM recommended Amy Porterfield to the Standing Committee and the Bishop for ordination to the Priesthood. The COM also recommended Jan Shook to the Standing Committee and the Bishop for ordination to the Transitional Diaconate. COMMISSION ON SPIRITUALITY The Rev. Richard Skaggs and Ms. Linda Comins, Co-Chairs The mission of the Commission on Spirituality is to foster the practice of prayer and spiritual growth in the Diocese of West Virginia.
In 2009, the Commission moved the Diocesan Silent Retreat from the winter months to the autumn. The reasons for the change were two-fold: to avoid the winter weather hazards that had stranded retreat leaders and participants and that had forced cancellations of potential participants on past occasions; and to create a fresh perspective for the retreat that would be of interest to current and new participants.
The ninth annual Diocesan Silent Retreat was held at Bishop Hodges Pastoral Center in Huttonsville from Oct. 29 through Nov. 1, 2009. The Rev. Richard L. Skaggs served as the retreat leader. .He chose “Praying With Teresa of Avila” as the theme. The retreat drew a small, but enthusiastic, group of men and women. The participants were appreciative of Father Skaggs’ presentations; they responded favorably on an evaluation completed at the end of the retreat.
In November 2009, Bishop Klusmeyer re-appointed Father Skaggs and Linda S. Comins to serve as co-chairs of the Commission for a three-year term. Other current members of the Commission on Spirituality are the Rev. Ben James, the Very Rev. Donald Krickbaum, the Rev. Susan McDonald and the Rev. Canon Donald Vinson.
COMMISSION ON STEWARDSHIP Linda Crocker – Chair
Our purpose is to encourage and enable the leadership of every congregation in the Diocese to embrace an ongoing process that supports their members in their individual and corporate stewardship of God's gifts.
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Since the Commission’s reorganization in 2007 we have worked to familiarize ourselves with available resources and make them easily accessible to the Diocese. We have produced three study series that can be used by small groups, adult forums or as Lent studies. They are Planning For Abundance, Finding Our Commitment to Christ in Ordinary Times, and Parables of the Kingdom. Each series is Bible-based, easy to lead and designed to engage participants in lively discussion.
We have established and recently improved our own diocesan stewardship website – www.wvstewardship.com. Here you can read thoughts on stewardship, download our own resources and find links to a wide range of sites and experts. We hope to broaden your idea of what stewardship is about and point you to practical tools.
For the third year we have sent two delegates to the national stewardship conference sponsored by TENS (The Episcopal Network for Stewardship). Everyone who attends comes back with even more ideas and enthusiasm to share.
All this has been the groundwork for our newest venture - a diocesan-wide training event to be held April 8-9, 2011 at Flatwoods. Our theme is Hidden Treasure. We hope many of our congregations will take advantage of this opportunity to acquire the tools they need to uncover and utilize the treasures God has graciously bestowed on the people and parishes of this diocese. The Rev. Laurel Johnston, Stewardship Officer of the Episcopal Church and Tom Gossen, Executive Director of TENS are our featured speakers and workshop leaders. Add Hidden Treasure to your next Vestry agenda and decide what you will do. Will you send your stewardship chairperson, a team or perhaps make this your annual vestry retreat?
Our stewardship team is comprised of enthusiastic members, clergy and lay, with a variety of talents. We are always willing to send someone to visit a vestry or congregation – just ask. Also, if you feel called to this area of ministry we would welcome your help. Please contact me or the bishop to express your interest.
Current members include: Mrs. Linda Crocker (Chair), The Rev. Julie Harris, The Rev. Stanley Holmes, Ms. Sally Lane, Mr. Bruce Moss, Dr. Timothy Saxe, The Rev. Mike Snider, The Rev. William Thomas, The Rev. John Valentine, and The Rev. Canon Donald Vinson (Diocesan Liaison).
COMMISSION TO END RACISM Harold Stewart – Chair The Anti-Racism Manual has been revised and Province III is tentatively planning Anti-Racism Training and Train the Trainer Training at the Hampton Inn in Martinsburg, WV November 3-6, 2010. It is hopeful that each Diocese will send 2-4 persons to the training. Please be reminded that Anti-Racism Training is a requirement in this Diocese for all persons in leadership positions including search committees, vestry members, etc. The Commission provides the training upon request.
COMMUNICATIONS TASK FORCE The Rev. Mark Seitz – Chair After the retirement of the Rev. Elizabeth Walker as editor of The Dayspring, Bishop Klusmeyer appointed a Communication Task Force to study various facets of communication to congregations, clergy and laity of the Diocese. The Bishop named the Rev. Mark E. Seitz as chair of the task force. Also named to the task force were the Ven. Faith Perrizo, the Rev. Georgia DuBose, Susan Barfield, Linda Comins, David Hurlbut, Linda Vinson and Mollie Bailey.
The task force met with Bishop Klusmeyer at Diocesan House on May 4, 2010. Subsequently, the group conferred by conference call and e-mail.
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At the end of May, the task force recommended to the Bishop that the Diocesan Newsletter remain as a print publication since many people throughout the Diocese are more accustomed to that format. At the same time, the task force suggested that an electronic version of the newsletter also be disseminated.
The task force further recommended that the Diocesan Newsletter (currently called The Dayspring) be published five times a year and that a bid from a West Virginia printing firm be accepted for an eight-page document.
In addition, the task force wrote a job description for an editor of the Diocesan Newsletter. The task force recommended that an editor be selected and that a layout person be hired by the editor; both would be compensated.
COMPANION DIOCESE COMMITTEE Lisa Davis Heller – Chair Companion Diocese Committee
The companion diocese committee has entered into a new relationship with the diocese of Colombia. Our hope is to grow as brothers and sisters in Christ and to gain an understanding and respect for our varied cultures, languages, liturgies and people. We rejoice in the understanding that we are all the body of Christ and this will be a mutual learning process. Brittany Roper, a missionary in Colombia, is planning to visit West Virginia this summer with another missionary to enlighten us to the needs of Columbia. Together we hope to organize a working mission group to Bucaramanga in the next year. The Diocese of Connecticut is currently in a relationship with Colombia so there may be some combined efforts in mission between West Virginia and Connecticut We are still in the midst of establishing connections and relationship but the future promises great opportunities.
CONSTITUTION AND CANONS COMMITTEE John Hussell – Chair No report was submitted on behalf of the Constitution and Canons Committee. . DIOCESAN COUNCIL Linda Comins – Secretary The Diocesan Council of the Episcopal Church in West Virginia meets four times a year. Voting members include one priest and one layperson from each deanery and representatives of Women’s Ministries, Episcopal Church Men and the Commission to End Racism. The Treasurer and Chancellors are ex-officio and the Bishop and staff serves as resource. Members of the Standing Committee also attend, participate and report to Council occasionally. In 2009, Diocesan Council met at St. Matthew’s, Wheeling, Feb. 20; St. Thomas a Becket, Morgantown, June 5; St. Barnabas, Bridgeport, Aug. 21; and at Sandscrest Conference and Retreat Center, Dec. 11-12. Action of the Council in 2009 included: Accepted the 2010 budget of $1,719,886 to present to Diocesan Convention. Moved that a congregation requesting a grant, loan or other form of assistance must provide an audit report or limited independent financial review, parochial reports for the past three or four years and vestry minutes for the past six months. Accepted the Model Policies for the Prevention of Sexual Exploitation of Adults and the Model Policies for the Prevention of Sexual Harassment of Church Workers. Approved four Episcopal Advance Fund loans, totaling $40,000, to congregations. Receiving the loans were St. John’s, Charleston, $10,000; St. Phillip’s, Charles Town, $10,000; Trinity, Martinsburg, $10,000; and Grace, Elkins, $10,000. Awarded a $2,000 grant from the Humanities Fund to a Kingwood family who lost their business in a fire and have two children with multiple sclerosis.
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Designated that the 2008 diocesan apportionment redirected funds, amounting to about $2,000, be given to the Greenbrier Episcopal School. Awarded 10 outreach mini-grants totaling $10,450. Receiving the mini-grants were Rea of Hope Fellowship Home, Charleston, $2,000; St. John’s, Harpers Ferry, $1,000 for Good Shepherd Volunteer Caregivers’ printing costs; St. Stephen’s, Romney, $250 for children’s books; St. John’s, Charleston, $500 for Spokes for Folks; Zion, Charles Town, $500 for a Boy Scouts trailer; St. Mark’s, Berkeley Springs, $2,000 for a community kitchen; St. Christopher, Charleston, $1,000 for summer day camp; Trinity, Parkersburg, $1,000 for nurse ministry program; St. Thomas, Weirton, $1,200 for the Shepherd’s Pantry; and Emmanuel, Moorefield, $1,000 for a free community lunch program. Set the 2009 missionary apportionment for St. Christopher, Charleston, at 17.5 percent of its stated operating income in the 2008 parochial report. Reduced the missionary apportionment of St. John’s, Huntington, to $54,164 for 2009, based on its amended 2005 parochial report. Granted St. Paul’s, Sistersville, a $4,364 reduction in the missionary apportionment for 2009. Moved to sell property at Daniels, with the proceeds to be placed in the real estate development fund.
DISCIPLES NET Patricia Haldeman – Chair No report was submitted on behalf of Disciples Net. ECCLESIASTICAL TRIAL COURT No report was submitted on behalf of the Ecclesiastical Trial Court.
EDUCATION FOR MINISTRY Elizabeth Hamrick – Chair No report was submitted on behalf of the Education for Ministry.
EPISCOPAL APPALACHIAN MINISTRIES Submitted by The Very Rev. Theresa Kelley The mission of Episcopal Appalachian Ministries’ (EAM) is to inspire, nurture and affirm those who serve the unique needs of the people of Appalachia through advocacy, consciousness- raising, networking, education and other appropriate programs, working through the Diocesan channels and with the authority of the respective bishops. EAM Board members are made up of representatives from the following member dioceses: Bethlehem, Central Pennsylvania, Lexington, Southern Ohio, West Virginia, Maryland, Southwest Virginia, East Tennessee, Tennessee, Western North Carolina and Atlanta. The Rt. Rev. W. Michie Klusmeyer, president; the Very Rev. Theresa Kelley, vice-president; and Jane Crist represent West Virginia. Beginning January 1, 2010, The Rev. L. Gordon Brewer, Jr. took over as Executive Coordinator for EAM. Rev. Brewer is a vocational deacon in the Diocese of East Tennessee. The offices for EAM moved to St. Paul’s Episcopal Church, 161 E. Ravine Rd. Kingsport, TN 37660. Email: [email protected] In 2007 and 2008, the EAM Board of Governors adopted a new vision which resulted in an action plan. (Excerpted from the EAM Report to General Convention) The plan continues to call for: • Expansion of EAM’s role in making mission opportunities available in our region along with serving as a “clearing house” for those seeking to do mission work in the Appalachian region. In 2009 these work camps brought 68 individuals to do home rehab work in depressed mining communities and contributed $22,400 to the local economy and $198,000 in in-kind labor. Work camps are also part of EAM’s work in leadership development and each one includes an educational component on regional issues and culture.
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• Educating those seeking to do advocacy work on the issues and processes for doing advocacy. One venue is the Mountain Grace Conferences sponsored by the dioceses of Southern Ohio, West Virginia and EAM • Expanding internet based communications, networking and data bases. We continue to publish a quarterly newsletter, Mountain Echoes. We send out over 1300 copies of this newsletter to people all over the country interested in the mission of EAM and/or Appalachian Region. The web address for EAM is www.visit-EAM.org. EAM also has a Facebook page. • Using the Appalachian Initiatives funding to provide small grants for mission work/projects needing seed money to directly fund grass root projects in our member dioceses. A total of $10,430 was awarded to 10 organizations in the form of small grants from the Appalachian Initiative monies for the spring awards. The remainder of the designated funds will be awarded in the fall of 2010. In addition, the executive coordinator took part in the “Called to Serve” Conference on Domestic Poverty held in Newark, NJ in April 2010. EAM has also joined The Consultation, a partnership of Episcopal peace and justice ministries. The Very Rev. Theresa Kelley attended the winter Steering Committee Meeting (Feb 23-24, 2010) held in Chicago.
EPISCOPAL CHURCH MEN Jim Anderson – Chair No report was submitted on behalf of the Episcopal Church Men.
EPISCOPAL RELIEF AND DEVELOPMENT Diocesan Coordinator: Grif Callahan ERD quietly, quickly, and consistently extends our collective help to people in need here and around the world. We extend our love and care in emergencies, disasters and to the realization of the Millennium Development Goals through our collective support of Episcopal Relief and Development. How do we connect to this effort? We can contribute individual monetary gifts throughout the year and, it’s my hope that each congregation will make a prayerful effort to put ERD into their yearly budgets. The first Sunday in Lent has been designated as ERD Sunday.
EPISCOPAL YOUTH FELLOWSHIP Jason Beschinski Diocesan Youth Ministries Coordinator No report was submitted on behalf of the Episcopal Youth Fellowship.
EQUIPPING THE SAINTS Darrell Martin, ETS Administrator ETS is a program for discernment, formation and education with an emphasis on the practical application of ministry in local congregations. During the 2009-2010 ETS academic year the Board of Directors has re-designed its curriculum, in order to better serve the Diocese of WV and its ETS participants. As a starting point for this process the Board adapted the following mission statement: Equipping the Saints invites everyone to answer God’s call to follow Christ by providing opportunities to discern gifts and to prepare, form, and educate for the practice of ministry. The program begins with a three day retreat weekend during which the core curriculum will be presented. The weekend concludes with a “Ministry Fair” which introduces the ETS ministry areas. Following the retreat weekend participants will meet monthly with a regional mentor group dedicated to the development of a regular practice of prayer, formation and discernment. The initial process of discernment should take four months. After completion of discernment each participant will choose one of the ministry areas offered. On line study materials will be provided by ETS. Participants will also engage in on line discussions held within each study area. Discussion groups will be led by a qualified moderator. Each module is designed to be completed in eight month, thereby completing the one year cycle.
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These exciting new changes to the Equipping the Saints program will provide the people of the Dioceses of WV a means for study, growth, and ministry development. ETS is for everyone, both lay and clergy who seek a deeper understanding. We thank the Diocese for its continued support of this critical program.
FRESH START The Rev. Donald Vinson, Canon for Congregational Development Studies and experience show that the first eighteen to twenty-four months of a pastorate are the critical ones for a successful relationship. All kinds of pre-assumptions are afoot on the part of both the new clergy person and the congregation. Clergy in new placements, whether right out of seminary or with a few such assignments under their belts, need help in dealing with and digesting the unique circumstances of their new locale. Fresh Start is a national Episcopal program for support of ministries in transition, and the Diocese of West Virginia is a full participant. For the past several years, we have operated in partnership with the Synod of the Evangelical Lutheran Church. Clergy take part in Fresh Start for the first two years in their new ministries, each time they transition. In our present configuration, Fresh Start begins and ends its annual term with an overnight retreat, at which clergy get to know one another, share learning, worship and relax together, and experience two Fresh Start modules, on such subjects as “Managing Change,” “Conflict Management,” and “Friends and Family.” In between, there are five day-long sessions in two locations, for greater accessibility, at which the participants do more learning modules and have more opportunities for mutual support and counsel. West Virginia Fresh Start is administered by Canon Donald Vinson, with help from Archdeacon Faith Perrizo. Through the Congregational Development office (Canon Vinson), Fresh Start materials are also available for use with vestries and congregations, with whom they can be helpful tools for leadership and group skills development. GRANTS FOR MISSION Submitted by Mollie Bailey The Rt. Rev. W. Michie Klusmeyer supervised a review of the applications received for 2010 Grants for Mission, reaching a final decision on grant awards in late November 2009. Once again, budget restrictions forced a significant reduction in grant amounts. A total of $32,500 was awarded as follows:
St. Mark’s, Glenville $1,500 Hampshire/Hardy Yoke 28,000 New River Episcopal Ministries 3,000
The total funds requested from grant applicants were more than the amount of money available for disbursement. In every case it was necessary to award only a portion of the grant request. Thus, it is important for those making future grant applications to plan the financing of their programs in order to reduce grant requests as much as possible.
With economic conditions still so uncertain, the Grants for Mission program remains of vital importance, and the Diocese of West Virginia is committed to continuing the funding of the Grants for Mission program to the best of our ability.
HEALTH MINISTRIES COMMITTEE Debbie Ventura – Chair What is Health Ministry? What does it look like? The purpose of Health Ministry is to promote health and wellness in our diocese by helping local congregations reclaim the Gospel mission of health and wholeness. This looks different in every congregation. It meets the needs of your congregation – not duplicating any resources available in the community. General Convention 2009 passed a resolution stating that every congregation will have a health ministry presence by 2012. This acknowledges the holistic health of clergy, staff and
2010 Preconvention Journal Page 25 of 74 congregations. Holistic health includes spiritual, physical & emotional wellness. Our Lord wishes for each of us to care for ourselves – so we can go forth and reach out to others. I am the Diocesan Liaison to The National Episcopal Health Ministries. This organization is a resource and support to congregations. Every congregation should have a Health & Wellness Coordinator & this person does not need to have a medical background – only an interest in wellness. Mollie Bailey at the Diocesan Office keeps a record of each congregation’s Health & Wellness Coordinator. The Health Ministry Commission works to assist the coordinators on a local level. Wellness is a continuous process of self-enhancement which depends upon balancing the many aspects of your life. Wellness is a way of life; a process; an integration of body, mind, and spirit; a loving acceptance of yourself. Its outcome is helping you make informed choices about things that affect your well-being and those around you. Due to the change in the convention dates to September – we are unable to offer flu shots. However, prevention & a flu shots are keys to preventing the flu. The correct way to cough is into your elbow – not covering your mouth with your hand as we all were taught as children. When you use a tissue – dispose of it immediately. Proper and frequent hand washing is most important – preferably with soap, water & lots of friction or rubbing. You can create your own hand washing prayer: Lord I pray that these hands that you have blessed me with, will keep me and others in a state of health and wellness. Hand sanitizer should be used when you do not have access to soap & water. Perhaps you will consider putting hand sanitizer and tissues in your pews. Health Ministry Commission members meet by conference call or face-to-face. They include: Wanda Myers – Heavenly Rest, Princeton, Anna Lou Sturgeon - Christ Church Point Pleasant, Marion Culbertson – Trinity, Parkersburg & Donald Vinson. How can we help your congregation? You will find our brochure in your registration material. I look forward to hearing from churches that do not presently have a Health & Wellness Coordinator. HIGHLAND EDUCATIONAL PROJECT Submitted by Lori Hill Osborne, Director
Since last year’s convention, we have done many wondrous things.
Seager Hall: We applied for and were awarded a grant from Episcopal Appalachian Ministries to assist in replacing some beds, appliances and ceiling tiles in Seager Hall so it would be ready for the 2010 Work Learn Share groups to use if they choose to stay there instead of the Learning Center. The building is now ready for use. The group from St. Paul's in Alexandria, Virginia will be staying there this summer. The great thing about having this building ready for use is that we can have two groups in at a time and not have to worry about accommodating them all. We can also use the building as an emergency shelter should the need arise.
St. Luke's Welch/St. Luke's on the Mount: Morning Prayer services are back to being held in Premier at the learning center. The Church in Welch has only been used once since last summer, and that was after the Diocesan Council Meeting held here in March. It will be used at least one more time this year, in August when we have a group in from Indiana. We are down to three people in the congregation, and we haven't had a service since June.
Work Learn Share Program: Work Learn Share is now in full swing. Our first group from St. Thomas à Becket in Morgantown has come and gone. This group was going to be painting a trailer in Premier Park. Well, it started out as a beautiful Saturday morning in June, the group was ready to roll with their project, They were busy pressure washing the home and swatting the gnats that seemed to be everywhere, soon the sky turned black and it started pouring, so we packed up and moved on to an indoor job in Carswell Hollow. It continued to rain most of the day, sometimes hard downpours, and sometimes a steady drizzle. While at this home, they stripped tile from the bathroom floor, painted the bathroom and a bedroom as well as replaced a screen door. A lot of work was done that day despite the rain, and they did a great job. They were preparing to head home on Sunday morning, but during the night it had continued raining, which
2010 Preconvention Journal Page 26 of 74 caused some flooding in Welch and the surrounding areas. We drove around to see if we could find them a safe way out so they wouldn't be stuck in McDowell County forever. By the time we got up Route 52, the water there had receded so they could take the long way home. They made it back safely and for that we are thankful.
The next group to come, St. Barnabas from Upper Marlboro, Maryland was going to be painting a house for a family and repairing a bathroom and bedroom floor in a mobile home for a man that had a liver transplant the previous year. Since we had the flood, we had to do some job shuffling. Half the group went to the mobile home to repair floors, and the other half went with me to the flood relief distribution center to help them get organized. They also helped get Seager Hall cleaned up, and helped me sort donated clothing.
St. James's Leesburg didn't get to make it this year; their group leader Ken Getty called to inform me that they couldn't make it because he was in a motorcycle accident, but they will be coming next year. He also said he was sending a check since they couldn't make it, so we built a deck and ramp for a lady in Iaeger. She is in a wheelchair and needs to have dialysis three times a week. The ramp that she had on the back of the house was ready to collapse, and she only had steps on the front. She now has a safe and sturdy way to get in and out of her home. Eventually we will take apart the back ramp and put in a new one so she can get out the back in case of an emergency.
We have two final groups coming in, and they will be doing a porch removal and deck building as well as inside home repairs.
Close Calls: This winter was unusually bad for our area, so we were put on alert to open shelter. We ran out and got some food in case we had to cook, gas for the generator, and a camping style coffee pot. We were all set and ready to take in people, and they decided they didn't need us after all. I now know that I can be ready to take folks in with-in an hour of the call to action. The second close call was a week after the flood in June; Red Cross called and wanted us to open shelter for flood victims. We had feet on the ground trying to get clean-up and recovery rolling, and absolutely no volunteers to help with shelter so I told them they needed to supply the volunteers as we couldn’t stay at the center 24 hours a day. They said they had volunteers and would be bringing people in the next day. The next day came and they decided to leave them in the shelter they were in. We are waiting for the next call to action to keep us on our toes.
Flood Recovery Efforts: Once we got word that there was flooding in Welch, we were out the door checking on the areas we could get to safely. After seeing some of the devastation, we immediately sent word to as many people as we could to help get some cleaning supplies and other items in to help the families affected. We had several responses from the good people in the Diocese. We had the first wave of supplies within two days, and more continued to come in. We checked with the Distribution Center to see what we could do to help, they ran out of hygiene kits so we purchased supplies for kits and took them to the center for people that came in. Each kit contained soap, wash cloths, hand towel, tooth paste, tooth brush, hand sanitizer, Kleenex, deodorant, nail clippers and file, and a comb. The cleaning supplies that were donated also went to the Distribution center to make up for the dwindling supply sent by Red Cross and the National Guard. We kept some supplies at the HEP center for anyone that came to us needing supplies. The clothes that we got in have been sorted and sent out to deal with immediate needs; any leftover will be given out as needed.
Long Term Recovery: HEP has been asked by FEMA to join the long term disaster recovery team. We agreed to do so. This team is made up of organizations that have different forms of assistance available to help recovery after FEMA is gone, or to get the recovery started when FEMA is not involved. We hope to build a large team that will work together to make the transition from disaster to recovery as smooth and organized as possible. If there is a need that one cannot fill, we can refer the people to someone that can.
Summer Intern: The summer Intern this year is Josh Saxe. He has been a wonderful addition to HEP. He has created a YouTube channel for HEP that has videos of the flooding, and videos of
2010 Preconvention Journal Page 27 of 74 the work groups that we have had in so far this year. He also has made a web site for HEP to replace the old geocities site. He has helped coordinate the summer work groups, has taken pictures of the work applicants for home repair requested, and has assisted with some of the work projects. He has been instrumental in getting the word out for flood recovery supplies, and even drove eight hours round trip to pick up a load of clothing for distribution. He has worked very hard this summer and we are glad to have met him and his awesome dog Jake.
Emergency Assistance: We have help almost 60 families with electric and water disconnects; each person that had an electric disconnect notice was set up on a budget plan with the power company before they left the office. We assisted one family that was burned out of their home, and we helped four families with food.
Center Uses: Since last year’s convention, we have rented the Learning Center six times for birthday parties and baby showers. We let the church from Tellico Plains, TN use the center for a clothing give away and a Christmas Program. They will be coming back again for a Christmas program again this year. Kings Harbor Church from Catawba Heights has used the center for give-ways, and will be doing a Bible School from the Center during the first week of August and will be staying here in the middle of August for a school supply give away and a motorcycle ministry. Global Outreach has reserved the center for a few days in November for a Thanksgiving program. Southern Highlands is still using the center every week.
So many things have happened that it would fill a book; this is just a taste of what it’s been like since October 2009. We have been busier than ever, but now more people know who we are. Our sincerest thanks go out to each of you that have prayed for and supported us all these years. We wouldn’t know what to do without you.
The website addresses are www.youtube.com/user/missionhep www.highlandeducationalproject.org
HISTORIOGRAPHER Submitted by The Very Rev. Larry Jackson, Diocesan Historiographer Canon I: Section 8 of the Canons of the Diocese of West Virginia call for the Bishop to appoint one to serve as the Historiographer of the Diocese. As a part of that responsibility comes the care and up-keep of the Archives Office at Diocesan House.
It has been my privilege to gather all the materials spread out in various areas of the Diocesan office into one main area. It has been a job but one that has been fruitful so that materials are readily available when requests come into the Diocese.
The main task this year has been the sorting and preserving of materials that have come to the Archives Office from the closure of churches, the closure of Regional Ministries as well as from churches in the Diocese that desire to move items out of their keeping into the Archives of the Diocese.
I want to especially thank Janet Morris from St. John’s Church-Charleston for acting as Interim Archivist while I was recovering from surgery. She worked to keep materials from piling up during the Interim time and made my job easier when I returned to the Archives. Also, I want to thank my wife, Jean for assisting me in the task of creating an Archives Office that is orderly and easier to find material when requests are made.
Finally, to all the people of the Diocese, please let me, again, encourage you to send to Charleston materials of historical nature, like histories, pictures, news articles, and such for preserving and cataloging. I am aware that many churches have their own Archives, and that is a great thing. But, there are churches where historical items are just lying in boxes or containers in closets that could be sent to the Diocesan Archives for safe keeping and preservation.
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The major goal of this office for the future is to get a history written that covers the years of the Diocese of West Virginia since Bishop Campbell’s retirement.
JUBILEE CENTERS The Rev. Canon Donald Vinson, Diocesan Jubilee Officer The spirit of the Lord is upon me, because he has anointed me to preach good news to the poor. He has sent me to proclaim release to the captives and recovery of sight to the blind, to let the oppressed go free, to proclaim the year of the Lord’s favor – the year of jubilee freedom. (A Ministry Based on Luke 4:18-19) Jubilee Ministry is an organizing principle for understanding and interpreting Christian Ministry; it makes a direct and dynamic link between our theology and our ethics; the talk of our faith and the walk of our faith. Through Jubilee Ministry, people are empowered locally and the church is provided the opportunity to live out its prophetic role in its respective community. The creation of Jubilee Ministry in 1982 by General Convention in New Orleans heralded a new era of work for the Episcopal Church. Jubilee was mandated as a ministry of joint discipleship with poor and oppressed people wherever they are found, to meet basic human needs and build a just society. This mandate has evolved through the years and been shaped by the social, economic, political and cultural realities of the times. Advocacy and Empowerment are included in Jubilee Ministry because those engaged in this ministry frequently need the type of assistance found only in programs that get at the root of a problem, are in need of someone to be involved on behalf of the poor and oppressed being served, and/or work with persons who lack a sense of self-esteem and dignity that is vital in order for people to be empowered to do for themselves.
Criteria for Jubilee Ministry Center Recognition
1. Must be an Episcopal Congregation, ecumenical cluster with Episcopal presence, and/or an agency with connections to the Episcopal Church. 2. Must be engaged in programs among and with poor and oppressed people wherever they are located. 3. Must include at least one or more of the following: a. human rights advocacy program; b. human service program; or c. lay leadership. 4. Must be willing to: a. reflect theologically upon its learnings in ministry; b. demonstrate the operation of its programs to others as models; & c. act as a resource center for other Jubilee Ministry centers.
We are extremely proud of all our Jubilee Centers. We are most fortunate to have so many centers engaged in ministry to the poor and oppressed. Each Center must be visited every seven years and reconfirmed as a Jubilee Center. Last year none of the Jubilee Centers needed to be reconfirmed. Jubilee Centers which continue their ministries are St. Luke’s-on-the-Island which has a Friday night youth group that provides programs and activities for Street children; they also host an ecumenical Free Sunday Christian Dinner; the New River Episcopal Ministries, which has several ministries, including Feeding the Hungry, Paddles & Parachutes, and Blessing of the Boats, among other ministries; Ascension, Hinton, which provides a free book program; St. James’, Charleston, which supports an active prison ministry and Angel Tree Program; St. John’s, Charleston, home of the Manna Meal free breakfast and lunch program, and the ministry of Covenant House which provides emergency assistance, literacy training, support groups, as well as a residence for persons with AIDS; St. John’s, Huntington, which provides an after-school enrichment program; Trinity, Huntington, which offers food and clothing assistance; and Highland
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Educational Project, Keystone, which provides basic needs to the economically depressed; Trinity Church, Morgantown, which continues to feed the hungry a daily free lunch through an ecumenical ministry supported by twelve churches and a synagogue. The center also meets emergency needs of the poor through its Matthew 25 ministry; St. Mark's, St. Albans: Christ Kitchen, which provides ecumenical hot meals program, feeding 35-50 people 5 days a week. St. Albans Community Food Pantry: an ecumenical distribution center housed at St. Mark’s, distributing non-perishables to families in need. Zion, Charles Town: Zion, Charles Town received their designation as a Jubilee Center this past year. They have a Monthly Meal Ministry provides a free meal (dine in, carry out or delivery) for anyone who requests the last Saturday of each month; Parish food pantry for persons who are passing through their community; Peace Fellowship, Covenant member, Jefferson County Community Ministries (JCCM), Board member, Good Shepherd Interfaith Volunteer Caregivers. If you would like to learn more about becoming a Jubilee Center, contact Donald Vinson at the Diocesan House. LIVING STONES Submitted by The Very Rev. Theresa Kelley The Living Stones Partnership began with eight dioceses from the United States and Canada in 1992. It now includes more 21 Anglican and Episcopal dioceses, communities and seminaries committed to the revitalization of ministry at the local level. West Virginia has been a partner since the late 1990’s. The partnership comes together to share ideas, give support, critique and learn from one another. The outcome is a renewed vision of local ministry that reflects the personality and needs of each partner. The basic forum is an annual meeting held in February. This meeting is structured around the presentation of case studies, called “Baptismal Ministry Experience and Reflection” or BMER, by each partner in cluster groups of four partner delegations. Each delegation presents, and responds to three presentations. Delegations include a bishop (if a diocese) or leader with oversight (if a community of faith), the coordinator, and at least one other representative. Each partner designates a coordinator to function as their liaison to the partnership and to participate in planning the annual meeting. The coordinators meet once a year, in addition to the annual meeting, and a list serve keeps the coordinators connected during the year. A leadership team of three coordinators facilitates the work of the partnership between meetings. Over the past several years an additional component of the partnership has been developed. The Ministry Developers Collaborative (MDC) began offering pre-meeting workshops in 1999. The Collaborative’s mission is "to open doors for growth and learning among those called to develop ministering congregations by building links among dioceses, seminaries, institutes, and programs." The MDC has also worked to devise a program to offer a competency-based plan of study for certification of ministry developers. The Ven. Faith Perrizo and The Very Rev. Theresa Kelley have participated in the development of the course. Current participants from West Virginia are the Rev. Kent Higgins and the Rev. Theresa Kelley. In addition, the Ven. Faith Perrizo has participated in the Ministry Developers Cohort Group. This group provides opportunity for ministry developers who may work in isolated or rural areas to have regular scheduled conference calls. NATIONAL CATHEDRAL Hollie Mitchell The Cathedral has had many cut backs as it has reached its first 100 years. I am relieved to tell you that some re-organization is going on and activities continue to change and grow out of these hard times that have affected us all over the last several years. Of particular interest is the annual Acolyte Festival. This year’s Festival information is now available, along with many other activities, at the Cathedrals web site.
As your representative, I shall look forward to assisting you and keeping you all posted.
In the meantime visit...... www.nationalcathedral.org.
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PENSION FUND COMMITTEE Submitted by David Ramkey The Pension Committee met February 22, 2010 at the Diocesan House at 11:00am. Committee members: Jack Sturgeon, Donald Smith, Greg Janes, Rev. Canon Donald Vinson, Rev. Eric Miller, Rev. Susan Latimer Emeritus: Bishop Klusmeyer, Charles Hunsaker Diocesan Treasurer, David Ramkey CFO, Committee Liaison Consultants attending via teleconference: Ms. Kathy A. Schroeder, Hallet & Associates (Actuaries for the Diocesan Lay Pension Plan), Mr. Michael Macdonald, Church Pension Group. The first topic of business was a discussion of the Diocesan Lay Pension Plan status. This plan had been established to provide pension benefits for the Diocesan Lay employees. The funds were being held and the investments managed by WesBanco Investment Services. As of January 1, 2009 (the latest date for which the actuarial liabilities had been calculated at the date of this meeting) the plan was underfunded by approximately $45,000. In recent years there have been significant changes in the Financial Accounting Standards Board (FASB) disclosure requirements in audited financial reports. Complying with these requirements has increased the administrative costs from less than $500 to nearly $5,000 per year. Ms. Schroeder also informed the committee that the plan files a form 5500 with the IRS which is unusual for a church plan that isn’t intended to be an ERISA plan. The technical difference between and ERISA plan and a non-ERISA plan was discussed and summarized as the level of oversight the IRS can have over an ERISA plan is significantly more than a non-ERISA plan. There is some concern that by filing the form 5500 we unintentionally made the plan ERISA qualified. The Committee concluded that we should confer with our Chancellors to determine the impact if any and actions that might need to be taken. The Committee discussed whether the Diocesan Lay Pension plan should be continued in its current form or whether the plan could be merged with the Church Pension Group Lay Pension Plans. Mr. Macdonald explained that merging plans like ours with other plans, no matter how similar they were in design, is a very difficult task. He further told the Committee that CPG had determined that they would not pursue a merger with our plan because of this difficulty. We then discussed options available to continue providing lay pension benefits without the liability and costs to the Diocese. The Committee concluded that we needed to do something with the Diocesan Plan while, as soon as possible, enrolling all active lay employees in the CPG Lay pension plans. Several options were discussed as to the termination of the current plan They were: 1) Stop accruing additional benefits and continue the annual funding until all benefits are funded. 2) Freeze benefits at the current level and enroll all employees in the CPG plans 3) Terminate the plan and fund all current accrued benefits via purchase of annuities, or by distributions to the employees that they can then use to fund retirement benefits. There was continued discussion without any conclusion about the purchase of annuities versus distributions. The Committee did conclude that the Diocesan Lay Pension Plan needs to be terminated. The topic was deferred for another meeting. Action Items: Discussion with Chancellors on ERISA versus non-ERISA Gather information on costs of providing annuities for accrued benefits. The Committee had not met for several years and therefore was reminded of its Canonical responsibilities: a) To be informed of, and to inform the clergy and laity of this Diocese of, the pension system created by the General convention and committed by it to the Trustees of The Church Pension Fund, in order that the ordained clergy of the Church may be assured of the pension protection
2010 Preconvention Journal Page 31 of 74 for themselves in the event of old age or total and permanent disability and for their widows and minor orphan children in the event of death. b) To receive reports from the Church Pension Fund, from time to time, on the status of the pension assessments payable to said Fund, under its Rules and as required by Canon Law, by this Diocese and by the Parishes, Missions and other ecclesiastical organizations within this Diocese. c) To make an annual report to the Convention of this Diocese on such matters relating to the Church Pension Fund in doing all things necessary or advisable in the premises to the end that the clergy of this Diocese may be assured of the fullest pension protection by said Fund under its established rules. The Committee was informed that the Church Pension Fund reports that the Clergy pension plan is secure, well invested and over funded. The committee was informed that, on their behalf, the monthly report of pension contributions for all active clergy and the report of arrearages of such pension contributions were being reviewed regularly by both the Bishop and The CFO of the Diocese and severe arrearages were being followed up and resolved as quickly as possible. At this time there were no significant unresolved arrearages of pension contributions. The Committee discussed General Convention Resolution A138. General Convention 2009 passed two parity resolutions requiring parity between benefits afforded full time active clergy with those provided full time active lay employees of the Episcopal Church. A138 requires parity of retirement benefits between clergy and lay employees. (The other resolution requires parity of lay and clergy health insurance benefits, a topic to be addressed by the Insurance Committee.) The resolution requires that by December 31, 2012, all full time lay employees must be covered by a pension plan that is in compliance with certain criteria outlined in the resolution. The Committee discussed who would be covered under the definition of full time employee. The resolution defines full time as working 1,000 hours or more a year. We discussed the significant impact on our parishes and how they might afford such benefits. It was determined that we really didn’t have any idea as to how many qualifying lay employees there were in the Diocese and therefore couldn’t have a meaningful discussion. It was decided to continue this discussion until some sort of census of lay employees was made. Action Item: Perform a census of the Diocese to determine the potential impact throughout the Diocese. The meeting was adjourned without another meeting date set.
PETERKIN CAMP AND CONFERENCE CENTER Daisy McBride – Director These are the things that have taken place this year.
January Events WV Forestry Day Retreat
February Events Hampshire County Community Quilters
April Events Mountain State Fiber Arts Weekend Retreat St Patrick’s Weekend Retreat
May Events ECW Weekend Retreat Trinity Shepherdstown Weekend Retreat Emmanuel Cumberland Weekend Retreat
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June thru August 2 Hampshire County Sheriff’s Kids Kamp 90 Campers Weekend Retreat 4-H Conservation Camp Diocesan Camps Counselor Training Week Family Camp 102 Campers Senior Camp 31 Campers Hike 18 Campers Junior Camp 30 Campers Intermediate 57 Campers Creative Arts 16 Campers With a total of 254 Campers
August Events Hampshire County Diabetic Day Clinic Round Hill United Methodist Day Retreat
September Events Fresh Start Harvest Community Gathering
The summer has been great. Even without a pool we found ways to keep wet and happy. We had waterslides, water balloons, thanks to everyone that helped with these items.
Projects for the summer:
We are in the process of painting Gravatt Hall and the Dining Hall. We have a freshly painted flag pole that looks great. We have a new bridge across dry run for our campers to get to the falls area. We now have a new ping pong table, we thank the family campers. We also have 2 set of the corn hole game, which I am proud to say that our counselors and campers made. Great job. We have a beautiful new flower bed at the end of the Pavilion. We also had our first garden .We also made our first compose this summer. Our Mini camper made a wonderful welcome sign. Prayers Hill was worked on and the trails were cut out. I invite you to come and enjoy God’s great work at Peterkin Camp & Conference Center.
PROVINCIAL SYNOD DEPUTIES The Very Rev. Melanie McCarley, Province Representative No report was submitted on behalf of the Province III. REGIONAL MINISTRIES COMMISSION The Very Rev. Theresa Kelley – Chair The Regional Ministries Commission (RMC) was established by the Bishop to continue the work done by the Cluster Review Committee during 2003-04. The RMC provides oversight in areas of Baptismal Ministry Education, Regional Ministry Review processes, and ongoing support of ministry in such configurations. Membership on the commission includes one representative from each Regional Ministry/Cluster, recommended by their respective Regional Ministry Council and appointed by the Bishop, and four ordained persons appointed by the Bishop. The RMC met twice in person and held one conference call since Convention 2009. Business accomplished in that time was: reviewed and recommended to Bishop Klusmeyer two requests for reconfiguration (New River Episcopal Ministries and Greenbrier-Monroe Episcopal Ministries).
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One Regional Ministry Review was held this spring. The RMC also finished its work with the Pilot Project on ministry. The RMC presented a case study at the Living Stones Annual Partnership Meeting in Des Moines, Iowa in February 2009. SANDSCREST Submitted by Sarah Lydick Sandscrest is a stunning estate atop the rolling hills of the Northern Panhandle that has been fulfilling the ministry of hospitality through the Diocese of West Virginia since 1956.
In the year 2009, we served 7,226 meals and hosted 716 overnight guests for retreats. We are very excited about some projects that have recently been completed at Sandscrest. The first being a NEW roof on the main building at Sandscrest, the roof that we replaced had been there since 1924! Secondly, we finally have our new market umbrellas up on the back patio, many thanks to all our generous and patient donors, and to Lisa Martin and Wheeling Canvas for their ingenuity and supplies! Lastly, we’ve just finished a Board retreat with Peter Bergstrom from ECCC, Inc.; he led us through a workshop that identified our goals and priorities. One of the goals that came out of this workshop was to create a group of donors for Sandscrest. We’ve scheduled our first Board of Visitors event for October 17, 2010. This will be an opportunity for people to tour the grounds, meet one another, share their stories of how Sandscrest has been important in their lives, hear from Board members about plans for improvements and give their input regarding the annual event for 2011. Lastly, we have a new group of volunteers that are helping out with miscellaneous projects and answering the phones. We are so grateful for all the support that we receive from the Diocese and our Board, Thank you so much! If you are interested in joining our Board of Visitors or have some time to volunteer at Sandscrest, please call Sarah at 304-277-3022 or [email protected] We continue to offer a quiet retreat for reflection, learning and refreshment. We are blessed with a terrific staff that continues to bring smiles to our guests’ faces. We’d like to extend a warm welcome to ALL the congregations in the Diocese…come and be refreshed! We look forward to seeing you soon!
TEAM MINISTRY PILOT PROJECT Respectfully submitted, The Ven. Faith C. Perrizo Archdeacon for Ministry Development and Deployment
The Team Ministry Pilot Project has completed three years of a three year projected target date. Of the five teams that began, here are the results: Hampshire-Hardy Yoke (Emmanuel, Moorefield/ St. Stephen’s, Romney). After the first six months, participants from St. Stephens were unable to continue, but the team members from Emmanuel completed a three year program which included four retreats and Equipping the Saints. At the end of the three years, Emmanuel’s team includes a parish administrator, catechist/Christian formation leader, Worship Leader, Preacher, Outreach Leader, and a candidate for Holy Orders, to be ordained to the diaconate in Oct. 2010. Their rector left in July 2010 for another call, after having supported and helped to launch the team. New River Episcopal Ministries (Church of the Redeemer, Ansted/ St. Andrew’s, Oak Hill/ Calvary, Montgomery, Church of the Good Shepherd, Hansford/ St. Martin-in-the-Field, Summersville) started with the LifeCycles program and a team of four lay people. During their time together, in retreats and the LifeCycles units, they discerned a call as a group to take information about the program to other churches and have developed a “road show” that has been shared with all the churches in their cluster, with St. Andrew’s, Mullens, and with several other churches through a presentation at DisciplesNet conference. They also discerned individual ministries including work with youth, nursing home and visitation ministry, and a possible ordained ministry. They are witnessing to the importance of on-going formation and continue to meet together for LifeCycles sessions.
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One other church in the pilot, Ascension, Hinton, which had chosen to use the Equipping the Saints formation program, were received into the NREM as the sixth church in the cluster and merged teams. Among the Ascension team is a postulant for the vocational diaconate and a preacher. Brooke-Hancock Episcopal Ministries (Old St. John’s, Colliers/Christ Church, Wellsburg/St. Thomas, Weirton) chose to use the LifeCycles formation program and continue their study in to a fourth year. Five team members represent two of the churches. Their ministries include a Parish Nurse, Christian Formation, parish administration, visitation. One member of the team is a nominee for holy orders. Pocahontas Episcopal Ministries (St. John’s, Marlinton/Chapel on the Mount Snowshoe). Completed one year of the LifeCycles program. Out of this time together four areas of ministry focus for the congregation were developed. Jim Lanter completed his program at Virginia Theological Seminary and was ordained to the priesthood. The team decided to focus on their ministry areas and did not continue with the LifeCycles study program. TRUSTEES Submitted by Carlyle Farnsworth The Trustees of the Diocese are responsible for the oversight of the property and funds belonging to the Diocese to support and enhance the Diocesan purposes and goals. Additionally, each parish has the opportunity to invest some or all of their financial assets with the Diocese. Each parish account is managed as specified by the parish and is invested with the funds of the Diocese. All the parish funds are “pooled” together with the various funds belonging to the Diocese. All these funds usually have specific purposes or uses that were set at the time they were established. Each fund is accounted for separately and reported quarterly. WesBanco in Wheeling handles this accounting of all the Funds. Morgan Keegan of Atlanta is our investment consultant, and with this group we have formulated an investment strategy for these pooled funds. Currently our diversified portfolio is invested in the following percentages: fixed income 35%, large capitalization corporations 40%, small capitalization corporations 10%, international companies 10%, and cash 5%. On 6-30-10 our investments at market value were as follows: New Dynamics ...... $5,797,212 Diocesan Account ...... $5,158,271 Congregations ...... $4,711,571 June 30th was the lowest market of the year; however, since then it has made some recovery. It appears that the United States recovery is going to be slower than anyone anticipated. In any event, we are in a good position to take advantage of the recovery as it happens.
UNITED THANK OFFERING Becky Szabo Contact me for information, supplies or help with any UTO matter. I am Becky Szabo, 1328 Main Street, Follansbee, WV 26037. E-mail is a good option: I am [email protected]. If you’d like to call, it is 304 527-2537.
2009
Ansted, Church of the Redeemer $100.00 Beckley, St. Stephen's $358.80 Berkeley Springs, St. Mark's $458.88 Bluefield, Christ Church $97.61 Buckhannon, Transfiguration $0.00 Charles Town, St. Philip's $100.00 Charles Town, Zion $28.00 Charleston, St. Christopher's $633.09 Charleston, St. John's $289.82
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Charleston, St. Matthew's $155.00 Clarksburg, Christ Church $374.42 Colliers, Olde St. John's $200.00 Elkins, Grace $0.00 Fairmont, Christ Church $262.00 Glenville, St. Mark's at Valley Park $50.00 Grafton, St. Matthias $90.00 Hansford, Good Shepherd $1,138.95 Harpers Ferry, St. John's $130.00 Hedgesville, Mt. Zion $198.82 Hinton, Ascension $492.63 Huntington, St. John's $0.00 Huntington, St. Peter's $353.00 Huntington, Trinity $0.00 Hurricane, St. Timothy's in the Valley $189.82 Keyser, Emmanuel $309.70 Kingwood, St. Michael's $165.00 Leetown, St. Bartholomew's $0.00 Lewisburg, St. James $608.48 Logan, Holy Trinity $214.00 Marlinton, St. John's $110.12 Martinsburg, Trinity $0.00 Middleway, Grace $320.44 Montgomery, Calvary $0.00 Moorefield, Emmanuel $0.00 Morgantown, St. Thomas-a-Beckett $0.00 Morgantown, Trinity $254.16 Moundsville, Trinity $280.00 Mullens, St. Andrew's $175.00 New Martinsville, St. Ann's $139.00 Oak Hill, St. Andrew's $350.00 Parkersburg, Good Shepherd $492.19 Parkersburg, Trinity $326.00 Point Pleasant, Christ $350.00 Princeton, Heavenly Rest $402.50 Ravenswood, Grace $160.00 Ripley, St. John's $105.00 Rippon, St. John's $20.00 Romney, St. Stephen's $65.00 Ronceverte, Incarnation $114.74 St. Albans, St. Mark's $898.00 St. Mary's, Grace $25.00 Salem, Prince of Peace $480.00 Shepherdstown, Trinity $0.00 Sistersville, St. Paul's $150.00 Snowshoe, Chapel On The Mount $0.00
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Summersville, St. Martin in the Field $162.00 Union, All Saints $200.00 Weirton, St. Thomas $109.50 Welch, St. Luke's $0.00 Wellsburg, Christ Church $150.00 Weston, St. Paul's $135.00 Wheeling, Lawrencefield Parish $418.00 Wheeling, St. Luke's $150.00 Wheeling, St. Matthew's $935.80 Wheeling, St. Paul's $100.00 White Sulphur Springs, St. Thomas $293.00 Williamson, St. Paul's $151.50 Williamstown, Christ Memorial $0.00
Diocesan Office $51.00
VIRGINIA THEOLOGICAL SEMINARY BOARD Sissy Poland, Trustee In November 2008, the Board of Trustees adopted a four year Strategic Plan. The goals of the plan are: to form men and women for lay and ordained leadership within community, with particular attention to raising leaders for the Episcopal Church; to provide continued theological education for all people (clergy and laity of all denominations); to serve the Anglican Communion and the wider church; to provide an ecumenical, international and cross-cultural context for theological education; to be an outstanding theological resource; to be a racially and technically diverse community in living out our mission; to be a strong infrastructure that supports the mission of the Seminary
VTS launched The Second Three Years beginning with the class of 2009. The Second Three Years is a program of mentoring and continuing education for VTS graduates in the three years following seminary and ordination. The aim is to empower healthy clergy leaders to lead stronger, more vital congregations. This program is funded in part by a grant from the Lilly Endowment, Inc. The recession which plagued the United States had a direct impact on the operating budget of the Seminary. VTS is heavily dependent upon income from our endowment and foundations. With the endowment falling nearly $50 million dollars, the Board of Trustees instructed the Dean to cut one million dollars from the budget over the next three years. The saving of a million dollars meant the elimination of fifteen positions through good retirement, early retirement or lay- off. The impact of these changes was felt by the entire community of student, faculty, staff and alums as we said good-bye to colleagues and friends. Further restructuring and reorganizing of the Seminary will allow for more effective and efficient delivery of the Seminary’s core activities and programs.
Professor of Mission and World Religions at VTS since 1988, the Reverend Dr. Rich Jones retired in May 2009. The Rev. Dr. Margaret McNaughton, Associate Dean for Community Life, Ethnic Ministries, and Admissions and, took early retirement after serving the Seminary for 14 years. The Rt. Rev. Peter James Lee, Bishop of the Diocese of Virginia, retired as Chair of the Board of Trustees having served in that capacity since 1993. The Board elected the Rt. Rev. James Joseph Shand, Bishop of the Diocese of Easton to succeed Bishop Lee as Chairman of the Board.
The Rev. George Kroupa, assistant director for the Center for the Ministry of Teaching (CMT), left to pursue his Ph.D. at the University of Virginia. We welcomed Dr. Elizabeth M. Kimball as the new Director of the CMT where she will have oversight of the Center, and will teach courses at
2010 Preconvention Journal Page 37 of 74 the master’s and doctoral level in Christian education, faith development, and other aspects of practical theology related to education and formation in a parish or school setting. The first recipients of the Virginia Seminary Dean’s Cross for Servant Leadership in Church and Society were Octavia “Tay” Woods Cooper, a lifelong servant leader, and the Rev. Canon Harold Thomas Lewis, Ph.D., rector of Calvary Episcopal Church in Pittsburgh. The Lettie Pate Whitehead Evans Award was given to Dr. Harold G. Morse, a South Carolina physician and active member of Holy Trinity Episcopal Church, Clemson, for his lifelong dedication to providing medical care to the underprivileged, locally, nationally and internationally. The 2009 John Hines Preaching Award was given to the Rev. Gary Manning, rector of Trinity Church, Wauwatosa, Wisconsin. This award celebrates the ministry of preaching and its importance in the Church.
The Seminary launched a new and improved website in February. Dean Markham, who was the keynote speaker at our Diocesan Convention last year, writes a daily 100 word commentary which is posted on the website. I urge you to visit the website www.vts.edu, and read about the many exciting and innovative programs and people at your Seminary.
I am grateful for the privilege of serving as a Trustee of VTS, representing the Diocese of West Virginia along with the Rev. Kevin Kelly and Bishop Klusmeyer.
WEST VIRGINIA COUNCIL OF CHURCHES Submitted by The. Rev. William Carl Thomas The West Virginia Council of Churches (WVCC) continues to be an active part of the life of West Virginia, as it calls the various Judicatories and Churches together for common witness and ministry. Bishop Klusmeyer serves as a judicatory member and The Rev. William Carl Thomas, Rector of Saint Matthews, Charleston and the Diocesan Ecumenical Officer, also serves on the Board of Directors by appointment from the Bishop. WVCC supported the families of the Upper Big Branch mine explosion with on-site care, coordination with the Governor’s office of the April 25, 2010 memorial service that brought President Obama to West Virginia, and managed the Montcoal Mining Disaster Fund which raised over $750,000. WVCC through CARE-NET continues to serve our military members and their families as they deploy and redeploy from the war in Iraq and Afghanistan. In seeking a focus upon the array of needs, CARE-NET has four targeted areas: stress management, addictive behaviors, children needs (family dynamics), and financial education and financial assistance. Registration for The Post-Traumatic Stress Disorder/Traumatic Brain Disorder Education Conference scheduled for August 13, 2010 closed early due to overwhelming early registration. Father Thomas serves on the CARE-NET Advisory Board. The introduction to the WVCC 2010 Public Policy Priorities states the following: For 130 years, churches in West Virginia have come together in response to the need to improve the lives of the people of the state. Guided by our biblical and prophetic values, we have sought to honor the dignity of every person and the intrinsic value of every creature. In these times we join together as disciples united under the One who came, “that all may have life, and have it abundantly” (John 10:10). Since the 2005 Legislative session, we have presented our annual public policy priorities, with the hope and prayer that they offer an ethically sound resource for government decision making. Recognizing the pressures placed upon our legislators by many forces and community needs, we are committed to supporting public servants in the difficult task of governing. We hope our public policy issue priorities are beneficial in the process. Citizen participation in government decision making is vital to our democracy and to good public policy. The Public Policy Issue Priorities of the West Virginia Council of Churches are developed with input from faith-based and citizens groups within West Virginia and distributed to legislative and government officials involved in the legislative process. We call upon our decision makers to recognize that all public policy, including the state (and federal) budget, have a moral overtone. Especially as they affect the lives of children and the destitute who do not have a vote or voice. Statements contained in this publication were developed by the Council's Government Concerns and Peace and Justice Program Units and accepted by the Council's Board of Directors in December, 2009” and can be found at www.wvcc.org/?content=policy2010. Bishop Klusmeyer
2010 Preconvention Journal Page 38 of 74 and Father Thomas attended Board of Directors meetings through the year as well as the 2009 WVCC Annual Assembly held October 19 & 20, 2010.
WOMEN’S MINISTRIES Becki Krzywdik – Chair In April 2010 we were the host diocese to the Annual Province III ECW meeting. This year’s meeting was held in Martinsburg, WV where 35 women from around the Province attended for business, fellowship and the sharing of information and ideas. My thanks to Rev. Julie Harris for allowing us the use of Trinity Church, Martinsburg’s facilities, and to Trinity Church’s women who did a wonderful job of preparing our meals over the weekend. The food was fabulous and their hospitality welcoming and gracious. Due to finances, we just couldn’t do both the Province III meeting and our annual women’s weekend at Peterkin, but mark your calendars for May 20-22, 2011 as next year we will return to Peterkin! We continue to do the work of UTO, CPC, Love-In-Action, and the Book of Remembrance on the diocesan level and encourage the women in our congregations to do the same by promoting and supporting them as much as possible. We continue to try to update our Women’s Ministries’ link on our Diocesan Website and have also added links to the National ECW website. There you will find many helpful links that are available from How to Start an ECW to the National ECW’s newsletter/magazine, The Communiqué, where you will find many great articles about what is happening in ECW’s all over the country! Currently we are trying to make individual contacts with each church in the diocese to find out more about your Women’s Ministry (or ECW) and what your ministries may be. We, the Women’s Ministry Board, want you to know that we remain available to help as a resource if you need us.
2010 Preconvention Journal Page 39 of 74
FINANCIAL STATEMENTS AND INDEPENDENT AUDITORS’ REPORT
EPISCOPAL CHURCH IN THE DIOCESE OF WEST VIRGINIA
2010 2011 2011
Calculated Avg Operating Miss Avg Operating Calculated Miss Income Apportionment Income Apportionment Monthly Pmt Ansted, Redeemer 22,248 3,893 23,688 4,145 345.45 Beckley, St. Stephen's 200,174 35,030 206,008 36,051 3,004.28 Berkeley Springs, St. 69,408 12,146 69,733 12,203 1,016.93 Mark's Bluefield, Christ 168,328 29,457 192,712 33,725 2,810.38 Buckhannon, 39,419 6,898 39,406 6,896 574.67 Transfiguration Charles Town, St. 30,612 5,357 30,396 5,319 443.27 Phillip's Charles Town, Zion 190,206 33,286 198,335 34,709 2,892.39 Charleston, St. 154,536 27,044 154,153 26,977 2,248.06 Christopher Charleston, St. John's 550,435 96,326 537,245 94,018 7,834.82 Charleston, St. 397,362 69,538 405,926 71,037 5,919.76 Matthew's Clarksburg, Christ 220,162 38,528 212,109 37,119 3,093.26 Colliers, St. John's 34,013 5,952 36,753 6,432 535.98 Elkins, Grace 54,121 9,471 55,646 9,738 811.50 Fairmont, Christ 135,043 23,633 142,622 24,959 2,079.90 Glenville, St. Mark 7,690 1,346 6,707 1,174 97.82 Grafton, St. Matthias' 27,516 4,815 27,737 4,854 404.51 Hansford, Good 38,207 6,686 39,244 6,868 572.31 Shepherd Harpers Ferry, St. 24,335 4,259 21,599 3,780 314.99 John's Hedgesville, Mt. Zion 63,289 11,076 61,569 10,775 897.89 Hinton, Ascension 30,009 5,252 29,105 5,093 424.45 Huntington, St. John's 314,559 55,048 311,111 54,444 4,537.04 Huntington, St. 94,324 16,507 90,393 15,819 1,318.24 Peter's Huntington, Trinity 290,239 50,792 258,110 45,169 3,764.10
2010 Preconvention Journal Page 40 of 74
2010 2011 2011
Calculated Avg Operating Miss Avg Operating Calculated Miss Income Apportionment Income Apportionment Monthly Pmt Hurricane, St. 191,337 33,484 208,486 36,485 3,040.42 Timothy's Keyser, Emmanuel 207,757 36,357 191,089 33,441 2,786.72 Kingwood, St. 19,974 3,495 28,893 5,056 421.35 Michael's Leetown, St 17,199 3,010 18,232 3,191 265.88 Bartholomew Lewisburg, St. James' 185,160 32,403 179,746 31,456 2,621.30 Logan, Holy Trinity 16,718 2,926 17,802 3,115 259.61 Marlinton, St. John's 18,979 3,321 16,030 2,805 233.78 Martinsburg, Trinity 238,182 41,682 268,907 47,059 3,921.57 Middleway, Grace 42,454 7,429 42,662 7,466 622.16 Montgomery, Calvary 32,842 5,747 38,723 6,777 564.72 Moorefield, 30,068 5,262 31,752 5,557 463.05 Emmanuel Morgantown, 202,082 35,364 210,939 36,914 3,076.19 Thomas 'a Becket Morgantown, Trinity 175,784 30,762 181,553 31,772 2,647.65 Moundsville, Trinity 81,142 14,200 105,122 18,396 1,533.02 Mullens, St. Andrew's 18,893 3,306 19,825 3,469 289.11 New Martinsville, St. 37,819 6,618 33,777 5,911 492.58 Ann's Oak Hill, St. Andrew's 72,632 12,711 77,814 13,617 1,134.79 Parkersburg, Good 284,730 49,828 275,902 48,283 4,023.57 Shepherd Parkersburg, Trinity 294,354 51,512 306,944 53,715 4,476.27 Pt. Pleasant, Christ 89,329 15,633 103,381 18,092 1,507.63 Princeton, Heavenly 46,454 8,129 47,356 8,287 690.60 Rest Ravenswood, Grace 40,824 7,144 46,153 8,077 673.06 Ripley, St. John's 45,477 7,958 44,131 7,723 643.58 Rippon, St. John's 24,818 4,343 23,273 4,073 339.39 Romney, St. 28,170 4,930 27,573 4,825 402.11 Stephen's Ronceverte, 22,641 3,962 24,615 4,308 358.97 Incarnation St. Albans, St. Mark's 231,264 40,471 252,907 44,259 3,688.22 St. Marys, Grace 23,535 4,119 22,919 4,011 334.24 Salem, Prince of 12,790 2,238 12,912 2,260 188.30 Peace
2010 Preconvention Journal Page 41 of 74
2010 2011 2011
Calculated Avg Operating Miss Avg Operating Calculated Miss Income Apportionment Income Apportionment Monthly Pmt Shepherdstown, 252,147 44,126 259,947 45,491 3,790.90 Trinity Sistersville, St. Paul's 137,736 24,104 102,530 17,943 1,495.23 Snowshoe, Chapel on 11,781 2,062 - - - the Mount Summersville, St. 18,347 3,211 18,100 3,167 263.95 Martin's Union, All Saints' 24,978 4,371 23,763 4,159 346.55 Weirton, St. Thomas' 58,650 10,264 58,554 10,247 853.91 Wellsburg, Christ 53,554 9,372 61,368 10,739 894.95 Weston, St. Paul's 108,861 19,051 99,923 17,486 1,457.21 Wheeling, 148,898 26,057 145,342 25,435 2,119.57 Lawrencefield Wheeling, St. Luke's 41,174 7,206 40,624 7,109 592.43 Wheeling, St. 512,186 89,633 518,144 90,675 7,556.26 Matthew's Wheeling, St. Paul's 14,564 2,549 12,984 2,272 189.35 White Sul. Spgs., St. 115,301 20,178 129,793 22,714 1,892.82 Thomas' Williamson, St. Paul's 54,148 9,476 53,019 9,278 773.19 Williamstown, Christ 28,436 4,976 27,964 4,894 407.81 Reserve for (20,000) (10,000) Uncollectable Total $7,470,403 $1,287,321 $7,561,779.52 $1,313,311.42 $110,275.95
2010 Preconvention Journal Page 42 of 74
Diocese of West Virginia
Budget Worksheet
For the Year Ending December 31, 2011 Proposed 2011 Accounts 2008 2009 2010 20112011Revenues Actual Actual Budget Budget Special Purpose Fund Contr
4100-002 - Insurance Receipts - Group Hosp 12.69 -
4200-000 - Ministry Developer Cohort Grant - 15,400.00 -
4300-009 - Registrations 900.00 3,767.40 9,000.00 9,000.00 4300-011 - Registrations - ETS Tuition 4,563.75 586.00
4300-012 - Registrations - Convention 41,440.00 -
4301-000 - Registration - Disciples.net - 150.00
4301-009 - Registrations - Youth 5,750.00 1,560.00
4302-009 - Registrations - Fresh Start 445.00 1,364.00
4303-009 - Registrations - Clergy Spouse Well 230.00 -
4305-012 - Registrations - Diocesan Conventio - 45,757.22 43,000.00 - 4308-001 - Registrations - Magnetic Church 1,936.00 -
4308-002 - Registrations - Silent Retreats 2,320.00 1,270.00
4308-003 - Registrations-Transforming Church - 230.00
4308-004 - Registrations-Safe God's Children -
4308-005 - Registrations-Ministry Discern. Re 50.00 15.00
4310-000 - Bishop's Visitation 5,324.32 - -
4312-000 - Bishop's Ball - 1,574.00 2,090.00 - ETS
4600-000 - ETS-Grant Diocese 35,000.00 35,000.01
4600-001 - ETS-Grant Other 2,700.00 12,700.00 -
4600-002 - ETS-Tution 4,234.00 10,170.00 -
Total ETS 41,934.00 57,870.01 -
Total Special Purpose Fund Contr 104,905.76 129,543.63 54,090.00 9,000.00 Missionary Apportionments
4000-000 - Missionary Apportionment 1,298,126.91 1,288,739.98 1,307,370.12 1,308,890.00 Total Missionary Apportionments 1,298,126.91 1,288,739.98 1,307,370.12 1,308,890.00 Investment Earnings
4400-000 - Investment Earnings 1,752.58 153.11 75,000.00 75,000.00 4400-001 - Investment Earnings - Contingency (10,685.85) 9,137.94
4400-011 - Investment Earnings - Equipping th 1.84 1.30 -
4400-100 - Investment Earnings - Advance (19,444.23) 12,806.70
4400-101 - Investment Earnings - Christian Ce (87.98) 143.78
4400-102 - Investment Earnings - Peterkin Mem (7,959.21) 6,246.94
4400-103 - Investment Earnings - Murdock-Neal (2,397.39) 5,497.77
4400-104 - Investment Earnings - Hodges (5,605.13) 10,109.25
4400-111 - Investment Earnings - New Dynamics (2,005,684.44) 1,302,323.74 407,862.00 314,128.00 4400-200 - Investment Earnings - Bishop's Dis 21.75 5,970.05 -
4401-001 - Edowment Income-General (1,328,260.63) 983,748.61
Total Investment Earnings (3,378,348.69) 2,336,139.19 482,862.00 389,128.00 Adjustment to convert to cash Basis reporting 4,063,129.02 (1,900,094.94)
Cash Basis Investment Earnings 684,780.33 436,044.25 482,862.00 389,128.00
Contributions
4200-105 - Contributions - Restricted 21,000.00 22,229.74 -
2010 Preconvention Journal Page 43 of 74
2011 Accounts 2008 2009 2010 20112011Revenues Actual Actual Budget Budget 4200-110 - Contributions - Unrestricted 364,667.71 479,912.82
4200-200 - Contributions - Bishop's Discretio 67,874.74 39,454.45 -
4200-300 - Contributions Peterkin Scholarship 9,851.50 5,100.00
4200-400 - Berkley Minor Scholarship Receipts 25,000.00 10,000.00 -
4200-700 - Contributions-MDG's 766.50 -
Total Contributions 489,160.45 556,697.01 -
Released from Restrictions
4503-000 - Contingency Fund Distributions - -
Total Released from Restrictions - -
Other Income
4601-000 - Logo Items 50.00 - -
4602-000 - Oil and Gas Receipts 29,106.27 58,784.80 - 60,000.00 Total Other Income 29,156.27 58,784.80 - 60,000.00 Total Revenues 2,606,129.72 2,469,809.67 1,844,322.12 1,767,018.00
Expenses
Special Purpose Fund Expenditu
5004-012 - Program Exp - Diocesan Convention 32,440.00 45,757.22 -
5006-008 - Program Exp - Peterkin Scholarship 11,400.00 5,100.00 -
5100-002 - Insurance expenditures - Group Hos 7,199.16 -
5100-010 - Insurance expenditures - Property 60.15 -
5200-000 - Ministry Dev. Cohort Grant Disburs - 8,972.20
5300-000 - Berkley Minor Scholarship Disburse 25,000.00 10,000.00 -
5400-000 - Bishop's Ball 600.00 7,333.80
Equiping the Saints Program
5000-011 - Program Exp - Equipping the Saints 15,934.87 18,577.71 -
5001-011 - Program Expense - ETS Mentor 15,100.00 19,276.63 -
5002-011 - Program Exp - ETS Training 18,367.00 2,800.00
5003-011 - Program Exp - ETS Admin Contract 6,618.08 6,385.00
Total Equiping the Saints Program 56,019.95 47,039.34 -
Bishop's Discretionary Fund
5200-200 - Bishop's Discretionary Expenditure 22,606.31 23,667.61 -
5201-200 - Bishop's Discretionary - Clergy 8,675.00 22,125.00 -
5202-200 - Bishop's Discretionary - Churches 7,800.00 6,375.00 -
5203-200 - Bishop's Discretionary - Outreach 250.00 18,358.83 -
5204-200 - Bishop's Discretionary - Laity 478.40 5,955.59 -
5205-200 - Bishop's Discretionary - Seminaria 2,250.00 1,000.00
Total Bishop's Discretionary Fund 42,059.71 77,482.03 -
Total Special Purpose Fund Expenditu 174,778.97 201,684.59 -
Children, Youth, & Young Adult
6002-000 - Youth Ministry 35,788.93 20,789.22 20,500.00 20,000.00 6003-000 - College Ministry 22,114.63 24,866.02 33,000.00 33,000.00 Total Children, Youth, & Young Adult 57,903.56 45,655.24 53,500.00 53,000.00 Interorganizational Expenditur
6001-000 - Peterkin grant 179,543.01 165,222.71 135,000.00 145,000.00 Total Interorganizational Expenditur 179,543.01 165,222.71 135,000.00 145,000.00 Mission & Evangelism
8101-000 - National Church Assessment 125,000.00 140,035.55 140,000.00 155,000.00 8102-000 - Provincial Assessment 1,544.00 - 1,500.00 - 8103-000 - Highland Educational Project 50,500.04 50,000.04 78,000.00 80,000.00
2010 Preconvention Journal Page 44 of 74
2011 Accounts 2008 2009 2010 20112011Revenues Actual Actual Budget Budget 8104-000 - Sandscrest - 29,463.64 - - 8105-000 - Companion Diocese 2,534.53 127.85 1,000.00 4,000.00 8106-000 - Ecumenism 5,403.44 9,790.88 5,000.00 5,000.00 8107-000 - Deployment 5,607.15 4,865.77 6,800.00 7,925.00 8108-000 - Evangelism 9,112.50 9,313.10 5,000.00 5,000.00 8109-000 - Communications - Dayspring 31,703.60 11,033.71 18,000.00 9,000.00 8110-000 - MDG's 8,000.00 8,000.00 -
8201-000 - Health Ministries 1,561.42 462.68 1,500.00 1,200.00 8202-000 - Anti-Racism 3,457.74 8,353.71 2,000.00 2,325.00 8203-000 - EAM 2,425.83 2,534.36 3,200.00 2,600.00 8204-000 - Women's Ministries - UTO & ECW 7,366.60 1,849.97 5,000.00 9,000.00 8301-000 - Grants for Mission 103,642.63 79,000.00 40,000.00 30,000.00 8302-000 - Bishop's Reserve 6,222.89 8,187.22 10,000.00
8303-000 - Congregational Development 11,888.57 7,592.30 8,000.00 8,000.00 8304-000 - Regional Ministry 9,767.25 6,893.79 7,300.00 6,900.00 8402-000 - Mini Grants 9,830.62 10,200.00 5,000.00 - 8500-000 - Visioning for Mission - SPP 1,800.03 91.98 2,000.00 - 8502-000 - Dean's Discretionary Funds 2,100.00 (300.00)
8510-000 - Canon's Discretionary Fund 1,800.00 (550.00)
8600-000 - Parish & Other Endow. Support 83,472.60 83,928.36
9027-000 - Bad Debts - 1,570.78
Total Mission & Evangelism 484,741.44 472,445.69 339,300.00 325,950.00 Spiritual Growth & Faith Devel
7100-000 - Renewal - 24.95
7101-000 - Clergy & Spouse Support 941.40 - 1,000.00 13,935.00 7201-000 - Stewardship 2,940.40 2,852.24 2,000.00 5,000.00 7203-000 - Disciples.Net 12,766.27 4,617.55 10,000.00 13,225.00 7300-000 - Ministry Development 8,463.03 17,876.25 5,000.00 3,300.00 7301-000 - Comm on Spirituality 5,479.11 3,874.80 5,000.00 5,000.00 7302-000 - Commission on Ministry 32,610.25 20,161.39 20,000.00 16,320.00 7303-000 - Priest Intern Program 71,006.94 31,994.52 16,000.02 36,000.00 7304-000 - Equipping the Saints 35,000.00 35,000.01 15,000.00 32,400.00 7305-000 - Education for Ministry 4,847.81 4,144.00 2,000.00 4,020.00 7306-000 - Worship - -
7401-000 - Church Commission for Children 1,665.24 2,938.72 3,000.00 3,500.00 7402-000 - Comm on Liturgics & Music 101.00 -
7405-000 - Standing Committee 135.34 205.22 1,000.00 - Total Spiritual Growth & Faith Devel 175,956.79 123,689.65 80,000.02 132,700.00 Ministry Support
9001-000 - Regular Maintenance 3,665.32 1,946.02 4,000.00 2,500.00 9002-000 - Major Maintenance 2,812.47 1,970.26 2,000.00 2,000.00 9003-000 - Telephone 14,431.65 14,118.60 16,000.00 15,000.00 9004-000 - Utilities 14,058.41 11,871.61 15,500.00 13,000.00 9005-000 - Equipment Replacement (387.42) 5,000.00 5,000.00
9006-000 - Office Expense 43,221.96 18,191.85 22,000.00 19,000.00 9006-001 - Copier Expense 14,665.53 15,691.59 18,000.00 15,500.00 9006-002 - Postage Expense 15,388.54 13,068.27 15,000.00 13,225.00 9006-004 - Professional Printing 3,026.00 -
9007-000 - Property Insurance & Taxes 25,415.92 17,168.53 23,000.00 17,200.00 9008-000 - Payroll Taxes 18,298.71 19,253.24 25,000.00 20,000.00
2010 Preconvention Journal Page 45 of 74
2011 Accounts 2008 2009 2010 20112011Revenues Actual Actual Budget Budget 9009-000 - Health Insurance - Retired Persons 904.30 1,085.16 1,086.00 13,200.00 9010-000 - Legal & Accounting 51,905.44 57,475.00 32,000.00 35,000.00 9011-000 - Computer Expense (see comment) 19,171.58 15,911.75 14,000.00 14,188.00 9012-000 - Subscriptions / Publications 1,615.46 2,626.24 2,000.00 2,700.00 9013-000 - MEF Retirement Fund 3,550.00 4,260.00 4,260.00 4,260.00 9014-000 - Retired Bishop's Supplement 2,441.77 3,000.00 3,000.00 3,000.00 9015-000 - Car Replacement (see comment) - - 4,500.00 8,000.00 9015-001 - Automobile Exp & Repairs 4,833.06 2,959.36 10,000.00
9015-002 - Automobile Insurance and Taxes Exp 2,945.10 3,411.20 3,200.00 3,400.00 9016-000 - Deputies to Gen'l Convention (see 226.45 50,773.11 10,000.00 10,000.00 9017-000 - Bishop's National Meeting 13,042.37 11,001.42 10,000.00 20,000.00 9018-000 - Diocesan Conferences & Meetings 17,188.48 21,174.89 13,000.00 9,500.00 9018-012 - Annual Diocesan Convention Exp 25,438.61 4,165.61 4,200.00
9019-000 - Staff Group Insurance 141,492.08 175,270.60 184,500.00 184,000.00 9020-000 - Clergy Pensions 15,074.42 58,068.62 55,000.00 50,800.00 9021-000 - Lay Pension 7,528.00 11,250.00 24,000.00 25,000.00 9022-000 - Continuing Education 797.71 1,782.28 1,000.00 2,000.00 9023-000 - Archive Office 35.00 - 35.00 - 9024-000 - Bishop & Staff Travel - - 70,000.00
9024-001 - Bishop Travel 35,875.81 3,686.16 - 16,000.00 9024-002 - Archdeacon Travel 3,590.15 5,561.97 - 6,000.00 9024-004 - CFO Travel 1,977.92 3,917.22 - 4,000.00 9024-006 - Youth Minister Travel 9,554.43 3,144.85 - 3,000.00 9024-008 - Bishop's Secretary's Travel 338.33 491.45 - 1,000.00 9024-009 - Donald Vinson Travel 20,575.48 10,212.57 - 4,000.00 9025-001 - Bishop's Conferences and meetings 13,940.41 12,079.36 10,000.00 14,000.00 9025-005 - Finance Officer Conf Do Not Use 1,622.42 -
9025-008 - Bishop's Secretary's conferences 770.10 -
9025-009 - Bishop's Visitation Substitute 717.00 -
9026-000 - Depreciation 26,107.44 26,005.44
9040-000 - Payroll Service Expense 1,078.50 1,184.20 1,100.00 1,200.00 9041-000 - Bank Card Fees/Finance Charges 1,662.19 919.37 -
9050-000 - Closed Church - Chester-St. Matthe 3,174.29 3,057.77 3,100.00
9050-001 - Closed Church - BarbsVle-St. Andre 2,163.84 11,097.00 - - 9050-002 - Closed Church - Mtn Misson St. And - (3,127.64) - - Total Ministry Support 585,935.23 620,724.93 583,181.00 573,973.00 Ministry Support - Staff
9501-000 - Staff Support - Bishop 129,576.48 131,046.79 130,214.88 132,975.00 9502-000 - Staff Support - Ministry (see comm 161,327.64 169,719.35 166,631.00 169,195.00 9503-000 - Staff Support - Clerical (see comm 219,088.04 232,815.24 234,015.12 234,225.00 Total Ministry Support - Staff 509,992.16 533,581.38 530,861.00 536,395.00 Total Expenses 2,168,851.16 2,163,004.19 1,721,842.02 1,767,018.00
Net Total 437,278.56 306,805.48 122,480.10 -
Other Expenses
9028-000 - Gain/Loss on Disposal of Assets - (41,359.00)
Total Other Expenses - (41,359.00)
Net Operating Total 437,278.56 265,446.48
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