Games-Time Guide Triathlon
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TRIATHLON Games-time Guide Disclaimer All information in this guide was correct at the time of going to press. Changes to schedules, procedures, facilities and services, along with any other essential updates, will be communicated to teams by competition management if required. Changes to the competition schedule will also appear on the Games-time Website, while any changes to the training schedule will be communicated by the Sport Information Centre in the Athletes Village. Games-time Guide Triathlon Welcome Information General The Baku 2015 European Games will welcome around 6,000 athletes, 3,000 supporting team officials and 1,600 technical officials from across Europe to participate in elite-level sport competition. We aim to provide all participants with optimal conditions so that they are able to perform at their best. This guide will help with those preparations and Games-time operations as it provides key information including the relevant competition rules and format, medal events, competition schedule and key dates. Each audience – athletes, team officials and technical officials – also has their own dedicated section within the guide that includes the information that is relevant to them. The guide also includes details of the relevant venue, medical, anti- doping, training and competition related services, as well as the key policies and procedures that will be in place during the Games for each client group. We hope that this guide helps with your planning in the weeks remaining before the European Games. Hard copies of this Games-time Guide will be provided to each client group upon arrival in Baku. We look forward to welcoming you to Baku for 17 days of competition that puts sport first and sets a tradition for the European Games that follow. Baku 2015 3 Triathlon Games-time Guide CONTENTS General Information Key dates 10 BEGOC competition management 11 European Triathlon Union (ETU) officials 11 Competition Jury 11 International Technical Officials 12 National Technical Officials (NTOs) 14 Medal events 14 Competition format 14 Race number allocation 15 Competition rules 15 Protests and appeals 15 Procedures for withdrawn athletes 15 Clothing and equipment 16 European Games Rules on Advertising, Demonstrations and 17 Propaganda Late Athlete Replacement Policy 19 Doping control 22 Sport information 23 Athletes’ and Technical Meeting 24 Race Package Information 25 Competition schedule 26 4 Baku 2015 Games-time Guide Triathlon Competition: Venue information Key information 28 Venue access 28 Athletes’ check-in 28 Warm-up 29 Transition area check-in 29 Call Room procedures 30 Athlete introductions 30 Start procedure 30 Field of play 31 Weather information 34 Venue facilities and services 35 Athletes’ Information Frequently Asked Questions 40 Essential information and emergencies 40 Accreditation 41 Transport 41 The Villages 42 Sport 42 Tickets 43 Social Media 43 Ceremonies 44 Baku 2015 Villages 44 Village essentials 45 Athletes Village 47 Canoe Sprint Village 49 Athlete Welcome Ceremony 55 Opening and Closing Ceremonies 51 Ticketing 52 Baku 2015 5 Triathlon Games-time Guide Team Leaders’ information Pre-competition procedures 54 Competition draw 54 Race package 54 Course familiarisation 54 Bike check-in schedule 55 Bike Movement 55 Bike transport from the Athletes Village to competition venue 55 Bike transport from competition venue to the Athletes Village 56 Bike mechanic area 56 Team Leaders’ and Coaches meeting 57 Competition procedures 57 Women’s event schedule 57 Men’s event schedule 58 Athletes’ arrival at venue 58 Bike storage and Check-in 58 Post-competition procedures 59 Finish line procedure 59 First recovery 59 Leaving the field of play 60 Doping control 60 Broadcast Mixed Zone and I-Zone 60 Results distribution 61 Medal ceremonies 61 Training Information Key information 64 Triathlon training facilities 64 Allocation/booking of training sessions 65 Training regulations 65 Media access 65 6 Baku 2015 Games-time Guide Triathlon Venue access 65 Medical facilities 66 Lost and found 66 Technical Officials’ Information Services 68 Arrivals and departures 68 Accommodation 68 Insurance 69 Per diems 69 Distribution of Ceremonies tickets 69 Transport 70 Uniform collection 70 Pre-competition procedures 71 Venue access for technical Officials 71 Technical official equipment distribution 71 Technical officials’ meetings and briefing with BEGOC 71 Venue familiarisation 71 Post-competition procedures 72 Leaving the field of play 72 Certificates 72 Baku 2015 7 Triathlon Games-time Guide The Games and Baku Accreditation 74 Accreditation facilities 75 Accreditation codes 76 Lost, stolen or damaged accreditation 77 Transport 77 Athletes’ Transport System: T-A 78 T-All Transport System 78 Games Route Network 78 Security 79 Security in the Villages 79 Security at competition and training venues 80 Security in transit 80 Prohibited and restricted items 80 Requests for emergency assistance 83 Baku 2015 European Games 83 Games overview 84 Competition venues 84 Baku, and the history of the city 86 Useful information 91 Notes Appendices 8 Baku 2015 General Information Triathlon Games-time Guide Triathlon Competition: General Information The Triathlon competition at the Baku 2015 European Games will be held on 13 and 14 June at Bilgah Beach in Baku. A total of 130 athletes, 65 men and 65 women, may take part in the Triathlon competition. Key dates Date Event 1 May 2015 Sport Entries deadline (23:59 CET) 8 June 2015 Official opening of Athletes Village 9 June 2015 Training 10 June 2015 Training & Course Familiarisation 10 June 2015 Team leaders and coaches meeting 11 June 2015 Training & Course Familiarisation 11 June 2015 Athletes briefing 12 June 2015 Opening Ceremony 12 June 2015 Training. Compulsory bike and uniform check for female athletes 13 June 2015 Women’s Competition. Men’s training. Compulsory bike and uniform check for male athletes 14 June 2015 Men’s Competition 28 June 2015 Closing Ceremony 1 July 2015 Official closing of Athletes Village 10 Baku 2015 Games-time Guide Triathlon General Information General BEGOC competition management Position Name Triathlon Competition Manager Lukas Matys Triathlon Technical Operations Alpar Nagy Manager Triathlon Service Manager John Noone Field of Play Group Leader Claire Rankin Athlete Services Group Leader Khadija Nasirova Sport Equipment Group Leader Farid Mayisli European Triathlon Union (ETU) personnel Position Name Country Code President Renato Bertrandi ITA Secretary General Kathleen Smet BEL Technical Delegate Jorge Garcia ESP Technical Delegate Bela Varga Dr. HUN Competition Jury - Women’s Day Name Country Code Bela Varga Dr. HUN Alicia Garcia ESP Azer Maharramov AZE Competition Jury - Men’s Day Name Country Code Jorge Garcia ESP Kathleen Smet BEL Azer Maharramov AZE Baku 2015 11 Triathlon Games-time Guide International Technical Officials Position Name Country Code Race Referee Dirk Bogaert BEL Medical Delegate Dr. Carsten Damm LUX Chief Race Official Anabela Santos POR Chief Technology Esther Sanchez ESP Chief ECR (Events Control Paul Groves GBR Centre) Chief Registration Michael Masters GBR Assistant Registration Kevser Miri TUR Assistant Registration Stephanie Kraus LUX Assistant Registration Ton Bloothoofd NED Assistant Registration Aleksandr Kocetkov LTU Chief Start/Front House Dag Oliver NOR Supervisor Chief Swim Vicente Sanchez ESP Assistant Swim Friedrich Schwarz AUT Assistant Swim Ero Raudsepp EST Chief Bike Andreas Galanos GRE Assistant Bike Aldo Basola ITA Chief Vehicular Mustafa Sirin TUR Chief Venue/Transition Area Stefane Mauris SUI Supervisor Chief Transition Laura Patti ITA Assistant Transition Eriketti Margari GRE Assistant Transition Michiel Van Niekerk NED Assistant Transition Line Amlund Hagen NOR Assistant Transition Aleksandr Kocetkov LTU 12 Baku 2015 Games-time Guide Triathlon Position Name Country Code Information General Assistant Transition Official Masie Bancewicz GBR (Mount/Dismount) Assistant Transition Official Bojan Nikolovski MKD (Mount/Dismount) Chief Run Aggeliki Thoma GRE Assistant Run Walter Dudas AUT Assistant Run Leonid Mogilevsky UKR Chief Aid Station/Run Jan Philipp Krawczck GER Supervisor Chief Lap Auditor Dora Rozsa HUN Assistant Lap Auditor Anne Marie Dupont BEL Chief Wheel Station/Bike Miguael Fernandez ESP Supervisor Chief Penalty Box Dominique Frizza FRA Assistant Penalty Box Helmut Menger GER Chief Finish Eugene Kraus LUX Assistant Finish (manual Liene Troksa LAT back up) Baku 2015 13 Triathlon Games-time Guide National Technical Officials (NTOs) Position Name Assistant Chief Race Official Musa Guliyev Assistant Registration Aydan Alizade Assistant Bike Eltac Rüstemli Assistant aid Station (#1) Elshad Samadzade Assistant aid Station (#2) Elgün Macidov Assistant aid Station (#3) Orkhan Askarli Assistant Wheel Station (#1) Novruz Mamishov Assistant Wheel Station (#2) Sahnur Isgandarli Assistant Wheel Station (#3) Quiyas Mustafayev Assistant Wheel Station (#4) Emil Rahimov Medal events The competition will consist of two medal events, summarised below: Medal Events (2) Women Men Elite Women Individual Elite Men Individual Competition Format Triathlon events at the Baku 2015 European Games will be conducted under the ITU Competition Rules. Triathlon does not have any sport- specific rules and regulations that are amended specifically for Baku 2015 European Games. However, the following generic rules and regulations will aply: Individual (male and female) – Swim at a distance of 1500m – Cycle at a distance of 40km – Run at