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Cofnodion Cynllun Datblygu Gwledig (CDG) –Cyfarfod

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Cofnodion Cynllun Datblygu Gwledig (CDG) –Cyfarfod Minutes of the Conwy Rural Development Local Action Group (LAG) Meeting 10:00 a.m. Thursday 11th of October, 2018 Glasdir, Llanrwst, LL26 0DF Members Cllr. Goronwy Edwards (GE) - Conwy County Borough Council (CCBC) - Chairperson Public Present Rob Dix (RD) – CCBC Public Berwyn Evans (BE) - Heritage and Cultural Private Eleri Evans (EE) – Young Farmers Club (YFC) Private Bronwen Griffith (BG) – Rural Families First (RFF) Private Marianne Jackson (MJ) -CCBC Public Bryn Jones (BJ) - Environment Private Wendy Jones (WJ) – CVSC Private Nigel Morgan (NM) - Department of Work and Pensions Public Keith O’Brien (KO’B) - Snowdonia National Park Authority (SNPA) Public Alun Price (AP) – Natural Resources Wales Public Gareth Roberts (GR) – Business Private Iwan Williams (IW) – Heritage and Cultural Private Apologies Rhianwen Edwards (RE) - Grŵp Llandrillo Menai Group (GLLM) Public Cllr Louise Emery (LE) - CCBC Public Arfon Hughes (AH) - Rural Housing Enabler – Grŵp Cynefin Private Gethin Owen (GO) – Agricultural Private Iestyn Pritchard (IP) - National Farmers Union (NFU) Private Rhys Thomas (RT) - National Trust (NT) Public Ffuon Williams (FW) – Community and Voluntary Private Absent Dafydd P Jones (DJ) – Farmer Union for Wales (FUW) Private Geraint Jones (GJ) – Environment Private Paul Williams (PW) – Business – Agricultural Private Support Elen Haf Edwards (EHE) – Administrative Body Officers O Rhys Evans (ORE) – Administrative Body Laura Fisher (LF) – Administrative Body Ela Fôn Williams (EFW) – Administrative Body Meira Woosnam (MW) – Administrative Body Tom Jones (TJ) – Administrative Body Translator Dwysan Williams – Cyfieithu Cymunedol - Menter Iaith Conwy 7 Private representatives 6 Public representatives 1 Welcome and Apologies Action GE welcomed all members to the meeting, all apologies were noted. For GE informed members that KH had resigned from the LAG as she relocates to her new home in York, leaving a vacant seat representing the business sector. GE wished to thank KH for her dedication to the work of the LAG and the Conwy Rural Partnership (as was previously). Her input and opinions on a wide range of topics and discussions were greatly appreciated along with her energy and enthusiasm to see projects realised and taking effect in rural Conwy. EHE asked members to put forward a name of an individual they think would best represent the business sector on the LAG. Action: LAG members to put forward name(s) of individuals to represent the LAG business sector. members LAG Meeting 11-10-2018 1 2 Declaration of connection or personal interest by members or officers regarding Action any business item or programme. For GE declared an interest in item 6.2 Eisteddfod – Agri Scope Group (paper H1 & H2). All necessary paperwork completed. 3 Minutes of the last meeting and matters arising Minutes of 05/07/18 meeting were accepted as a correct account. Minutes proposed by KOB – all in agreement. Actions Section 4 (page 3) Remove the “Total Spent” figure from the finance paper. Total spent removed from paper. Section 4 (page 3) Officers to think of ideas in which to use the Moel Maelogan money and bring ideas to the LAG in the next meeting. Item to be discussed during the meeting. Section 5.2 (page 4) Mobile Recycling - Approve project with the condition they look into the issue of classification of commercial vehicles and need for permits etc. The first mobile recycling day was successfully held in Cerrigydrudion last week. They’re not currently running at full capacity – letters have been sent out to all residents in rural Conwy. Section 5.3 (page 4) Refuse the project until further clarification is sort. Applicants MUST provide cash match for the project. Three years is a long time to trial the project, suggest running the project over a year and see if there is a need. Applicant informed of project refusal. Section 5.4 - (page 5) Move forward with some of the actions. Create a network for the Clerks. Make this matter an item at the next Area Forum. Item to be discussed during the meeting. Section 5.6 (page 6) Feasibility – Pont y Pair - Suggest to the applicant that they look specifically at the feasibility of having a footbridge and therefore have a more detailed study together with costs for this option. If this is not the route they wish to take forward, they also offered that the applicant re-submit their application for more financial assistance. Applicant informed of LAG’s discussion. Section 5.8 (page 9) Coding Club - Officer to seek further information and costings. LAG to approve over email. Item to be discussed during the meeting. Section 8.1 (page 12) SMS - LAG happy to be part of the project. EHE to take project concept and costings to CCBC Strategic Leadership Team. Application has been submitted to Welsh Government. 4 Finances EHE referred members to paper B which showed a breakdown of the budget, committed spend to date and forecasted spend to the end of the programme. TJ noted that he had amended the paper and removed the column which stated “Total Spend” as requested by KH in the last meeting. 4.1 LEADER budget update EHE informed members that Welsh Government (WG) had asked if the LAG wanted to extend its contract until 2023 – Yes, but there needs to be money to run projects and not just pay wages. WG were currently looking to see if this could be done. EHE will inform members once a decision is made. LAG Meeting 11-10-2018 2 4.2 Moel Maelogan Funding – Trustees Action EHE reminded members that there was £85,000 of “clean money” (no state aid) Moel For Maelogan funding sat in a Trust that was available as match funding or project money. EHE explained that there are currently three trustees of the funding – GE chair of the LAG, PW and KH. Due to KH resigning from the LAG, there was now a need to elect a new trustee. EHE explained that the new trustee would need to be an independent member from the private sector as members from public bodies usually aren’t allowed to be Trustees (this is the organisations stipulation and not the Trust). Anyone wishing to be a trustee should speak to EHE. Action – Anyone wishing to be a trustee of the Moel Maelogan funding should LAG contact EHE. members 5 Update from Community, Culture and Heritage Officer Theme 1 – Adding value to local identity to Natural and Cultural 5.1 A Trilingual Culture Centre for Conwy County EFW referred members to paper C1 – The Conwy Culture Centre is a co-location project to establish a cultural hub and destination for the county that will be housed in a fit-for-purpose new-build, adjacent to Conwy World Heritage site. The project is committed to creating a facility that offers as equal as possible access to the historic interpretation in the building including audiences who are deaf, blind, deafblind, experiencing a range of sensory loss, living with Dementia, or who have additional learning and support needs. They will pioneer a simple and low cost way of making all heritage interpretation at the centre equally accessible using digital technology through Welsh, English, BSL, easy-read and subtitles. EFW explained that they have received quotes for everything, and they would be using a local company to work in partnership with. Their quote has come in much lower - there is justification there. Match funding will come from “Project Match Funding Conwy”, which will go to Cabinet for final approval in November. BJ questioned if it was a possibility to put the QR codes in other rural villages. RD noted in section 17 the QR codes will be shared all over the county in more than 400 areas, idea of the project to do this. Recommendation: Approve (once conformation of match funding and been received). Action: Inform applicant of project approval (once conformation of match funding EFW has been received) and speak to HB to see if the QR’s are mapped. General Update 5.2 POGIM EFW gave a brief background into the project which hoped to validate how amazing, relevant and culturally rich rural Conwy is by working with young volunteers to make videos promoting Conwy using the hashtag #LiveConwy. There are 22 videos in totally available on YouTube. EFW explained that the project is now coming to an end and anyone wanting to use the videos are welcome to download them. Project Management Comity (PMC) EFW explained that 15 members of the PMC visited Gwrych Castle last month to see how the gardens had been developed and how the LEADER funding had been spent. LAG Meeting 11-10-2018 3 The team received fantastic feedback from the members who visited. Action For Theme 3 – Exploring New Ways of Providing Non-Statutory Local Services 5.3 Dog Park – Project Idea EFW referred members to paper D and informed members this was not an application – it was a discussion paper. The idea of this project is to develop and install Community Dog Parks in rural wards where incidents of dog fouling, anti-social dog behaviour and animal attacks are high. Such parks are areas of designated land that are set aside for dog owners to legally exercise, play and socialise with their dogs off the lead in a secure environment and have amenities and signage that make it clear dogs are permitted. BG questioned if there is appetite from the communities for this and questioned the effectiveness of them? EFW informed members that the group had not yet done a consultation, it is just an idea. If successful the group will run a full consultation with the community etc. EFW questioned if the LAG wanted to carry on with the application. GE suggested looking at other examples of where this works and how it could work.
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