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Michigan State Transportation Commission Public Meeting Agenda

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Michigan State Transportation Commission Public Meeting Agenda MICHIGAN STATE TRANSPORTATION COMMISSION PUBLIC MEETING AGENDA DATE: Thursday, July 20, 2017 TIME: 10:00 a.m. LOCATION: University of Michigan Transportation Research Institution Library 2901 Baxter Road Ann Arbor, Michigan 48109-2150 I. WELCOME University of Michigan Transportation Research Institute (UMTRI) Welcome University Region Update – Paul Ajegba, Region Engineer Michigan Department of Transportation Director’s Report – Director Kirk Steudle II. COMMISSION BUSINESS Minutes of May 18, 2017, Commission Meeting (motion required) Office of Commission Audits Update – Jack Cotter (no motion required) III. OVERSIGHT Exhibit A: Contract Agreements – Myron Frierson (motion required) Exhibit A-1: Bid Letting Pre-Approvals – Myron Frierson (motion required) Exhibit A-2: Letting Exceptions – Mark Van Port Fleet (motion required) Exhibit B: Construction Contracts – Jason Gutting (no motion required) IV. INFORMATIONAL REPORTS Director’s Agenda, June 22, 2017 – Myron Frierson (no motion required) State Administrative Board Agenda, June 27, 2017– Myron Frierson (no motion required) V. PRESENTATIONS DRAFT 2018-2022 Five-Year Transportation Program Update – Michele Fedorowicz, Lisa Lubahn, Nikkie Johnson and David Baker VI. PUBLIC COMMENTS VII. ADJOURNMENT VIII. NEXT MEETING The next full meeting will be held Thursday, September 21st, 2017, in St. Ignace. The Commission may, at its discretion, revise this agenda or take up other issues as need and as time allows. If you have any questions regarding this meeting, or need special accommodations to attend, please contact the State Transportation Commission Office at 517-373-2110. ** Expected Additions Meeting materials and minutes can be found on our website at www.michigan.gov/transcommission. Meeting notice was posted in accordance with the Open Meetings Act, Public Act 267 of 1976. July 7, 2017 MICHIGAN STATE TRANSPORTATION COMMISSION PUBLIC MEETING May 18, 2017 The Rapid Central Station Building, Grand Rapids, Michigan MEETING MINUTES Members Present: Angelynn A. Afendoulis, Vice Chair Ron J. Boji, Commissioner Michael D. Hayes, Commissioner George K. Heartwell, Commissioner Charles F. Moser, Commissioner Members Absent: Todd A. Wyett, Chair Also Present: Laura Mester, CAO, Michigan Department of Transportation (MDOT) David Brickey, Assistant Attorney General, Transportation Division Phil Browne, Commission Advisor Myron Frierson, Director, MDOT Bureau of Finance and Administration Brad Wieferich, Director, MDOT Bureau of Development Jason Gutting, Engineer, MDOT Construction Field Services Division Jack Cotter, Commission Auditor, Office of Commission Audits ShuKeyna Thurman, Executive Assistant, Office of Commission Audits Rosalynn Bliss, Mayor, City of Grand Rapids Roger Belknap, MDOT TAMC Coordinator Peter Varga, CEO, The Rapid Central Station and Operations Center About 10 to 15 people were in the audience; a sign-in list is attached to the official minutes. I. WELCOME Vice-Chair Afendoulis called the meeting to order at 10:30 a.m. Welcome to the city of Grand Rapids – Mayor Rosalynn Bliss Mayor Rosalynn acknowledge her good friend Vice Chair, Lynn Afendoulis, and mentor, previous mayor of Grand Rapids, Mayor Heartwell. Mayor Rosalynn thanked Director Steudle, in his absence, for his leadership and essential partnership with Grand Rapids. Mayor Rosalynn also thanked MDOT, Eric Kind, and Vickie Weerstra for their work in the city. The fix on I-196, the BRT Silver Line and Laker Line, are just examples of some of the great projects completed in Grand Rapids. Mayor Rosalynn said the goal is to get the streets back to 70 percent fair and good, which passed with 66 percent among the electors and green the expressways by adding more trees. Green the expressways is a project which started last year 2016 and Mayor Rosalynn stated that her goals is to expand expeditiously, so everyone can have a beautiful drive into the city very soon. MDOT Grand Region Update – Vicki Weerstra, Associate Region Engineer and Dennis Kent, Region Transportation Planner Mr. Kent stated that Grand Region is now a 13 county region, which was changed with the region prosperity initiative about a year and a half ago. Meeting notice was posted in accordance with the Open Meetings Act, Public Act 267 of 1976. DRAFT May 25, 2016 State Transportation Commission May 18, 2017, Public Meeting Minutes Page 2 Mr. Kent and Ms. Weerstra highlighted some of Grand Region projects which consisted of the I-196 WB over the Grand River ($21.4 million), widening to connect 3rd lane for US- 131 SB ramp, substructure extensions, and deck replacement in the eastern half; deep overlay and substructure repairs in the western half. The M-45 city of Walker Non- Motorized Tunnel project ($2.4 million) completed in October 2016, consisted of multiple partners, and connects regional trails. Other projects, I-96 at Cascade Road DDI existing Parclo Interchange, M-44 reconstruction project at Wolverine Boulevard to Myers Lake Avenue ($5.0 million), 2017 construction of center left turn lane, local sanitary sewer coordination, and future non-motorized path. US-131 Reconstruction project ($26.0 milling), 14 Mile Road to 17 Mile Road/White Creek Avenue, 2017 construction including road reconstruction and bridge preservation, RITF 30 year HMA pavement, and maintaining traffic plan (local/through lanes). Michigan Department of Transportation Director’s Report – Laura Mester, CAO Chief Administrative Officer, Laura Mester, briefed the Commission on the current rate of fatalities for the State of Michigan. At a current number of 388, it is a number that is increasing at an alarming rate, up 122 from April. She enforced the fact that MDOT is working hard towards zero deaths. Ms. Mester also informed the Commission that the Director has been appointed to the Michigan Council on Future Mobility. He, along with Eric Delong, who was also on the 21st Century Infrastructure Commission, greatly appreciated the support received from the city of Grand Rapids. The Council will be focusing on what to do about providing mobility for the disabled, the last mile, and issues with getting people from point A to B as a service when discussing connecting autonomous vehicles. Currently, the Council is in the information gathering stage, with a focus on cyber security, liability insurance using technology, and the advancement of mobility for the disable. The Director will provide updates to the Commission in the future. II. COMMISSION BUSINESS Minutes of March 23, 2017, Commission Meeting Vice-Chair Afendoulis requested a motion regarding approval of the minutes for the last State Transportation Commission meeting. Commissioner Heartwell made a motion to approve and Commissioner Moser supported. Vice-Chair Afendoulis led a voice vote; all members present voted in favor; motion to approve carried. Office of Commission Audits (OCA) Update – Jack Cotter Mr. Cotter spoke about MDOT’s successes in recent Office of Attorney General (OAG) audits during the last commission meeting. As a consequence of MDOT’s successes, the OAG has inundated MDOT with 9 preliminary analysis/performance audits, in addition to the State-wide Single Audit and a few audits of DTMB which bleed over into MDOT operations. The OAG is partially funded with MDOT tax dollars, as opposed to most of the other 19 departments that are paid for with State general fund money, the OAG actually has to have State Transportation Commission May 18, 2017, Public Meeting Minutes Page 3 boots on the ground at MDOT. Because MDOT does such a good job, generally, the OAG planned on 9 audits, figuring that 5 or 6 will expire as preliminary analysis and in the financial hopes that 3 or 4 will live as audits. Mr. Cotter had a passing conversation, a few years ago, with the OAG as to whether we can find a way for them to get paid while not intruding on MDOT operations. The OAG noted that they had conveyed to the legislature that MDOT is a low risk department and had asked the legislature for a different funding mechanism. The legislators at the time remained adamant that they want boots on the ground and MDOT. No motion required. III. OVERSIGHT Exhibit A: Contract Agreements – Myron Frierson Mr. Frierson presented information on 20 agreements. Pending any questions, Mr. Frierson asked for approval of Exhibit A. Vice-Chair Afendoulis requested a motion regarding approval of Exhibit A. Commissioner Hayes made a motion to approve and Commissioner Heartwell supported. Vice-Chair Afendoulis led a voice vote; all members present voted in favor; motion to approve carried. Exhibit A-1: Bid Letting Pre-Approvals – Myron Frierson Mr. Frierson presented information about Letting Statistics and Exhibit A-1. Projections for fiscal year 2017 are for 212 state jobs and a total construction cost estimate of $740 million. At this point in the year, MDOT has let 98.8 percent of jobs anticipated. Upcoming June lettings are currently advertising 4 state projects and 52 local projects. Exhibit A-1 lists 40 projects. Pending any questions, Mr. Frierson asked for approval of Exhibit A-1. Vice-Chair Afendoulis requested a motion regarding approval of Exhibit A-1. Commissioner Boji made a motion to approve and Commissioner Heartwell supported. Vice-Chair Afendoulis led a voice vote; all members present voted in favor; motion to approve carried. Exhibit A-3: Information for the Commission – Myron Frierson Mr. Frierson provided information on a single bidder demolition project for the Gordy Howdy Bridge Plaza. Mr. Frierson
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