VULCAN COUNTY County Council Meeting
AGENDA September 19, 2018 Vulcan County Council Chambers Administration Building 102 Centre Street, Vulcan, Alberta
Page . 1 Call to Order . 2 Adoption of Agenda and Emergent Issues
. 3 Adoption of Minutes 3 - 9 a) For Minutes of the September 5, 2018 County Council Meeting b) Business Arising from the Minutes
. 4 Council Correspondence 10 - 16 a) Council Action List
. 5 Administration 17 a) Director of Protective Services Report 21 - 30 b) Bylaw 2018-033: Urban Fowl Bylaw 31 - 32 c) Director of Operations Report 33 - 34 d) Hamlet Dust Abatement 35 - 41 e) Bylaw 2018-034 Governance Priorities Committee 42 - 43 f) Economic Development Officer Report 44 - 45 g) Economic Development Website 46 - 50 h) Bylaw 2018-032 Economic Development Committee 51 - 52 i) Lake McGregor Development - Safe Boat Use Area 53 - 54 j) Lake McGregor Park Development - Marina & Campground 55 - 57 k) Director of Corporate Services Report 58 - 62 l) Financial Reports 63 m) Budget Committee Meeting Dates 64 n) Chief Administrative Officer Report 65 - 79 o) Bylaw 2018-028 Vulcan County & MD of Taber Intermunicipal Collaborative Framework Agreement 80 - 84 p) Disposal of County Lands Policy
Page 1 of 85 County Council Meeting September 19, 2018
85 q) Meeting with Cabinet Ministers at 2018 RMA Fall Convention
. 6 Question Period 11:00 a.m.
. 7 Administrative Inquiries
. 8 Closed Meeting a) Reserve Price for Public Auction: FOIP Section 24(1)(c) b) Fire Services Agreement: FOIP Section 24(1)(c)
. 9 Adjournment
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VULCAN COUNTY MINUTES
Vulcan County Council Meeting September 5, 2018 Council Chambers Administration Building 102 Centre Street, Vulcan, Alberta
Reeve Jason Schneider Deputy Reeve Shane Cockwill Councillor Serena Donovan Councillor Laurie Lyckman Present: Councillor Michael Monner Councillor Ryan Smith Councillor Doug Logan
Nels Petersen, Chief Administrative Officer Lansey Middleton, Legislative Services Manager Colleen Dickie, Development & Legislative Assistant Also Present: Anne Erickson, Manager of Development Services Ryan Dyck, ORRSC Planner Nick Fai, Director of Corporate Services
As per Procedure Bylaw 2013-026 All Resolutions of Council are recorded Votes, when resolutions are carried unanimously, names will not be recorded.
Call to Order Reeve Schneider called the meeting to order at 11:02 a.m.
Adoption of Agenda and Emergent Issues CC 2018-09-05-01 MOVED BY COUNCILLOR LOGAN that the agenda be adopted as presented with the following addition: 6(j): Councillor Representation on SAEWA CARRIED UNANIMOUSLY.
Question Period Reeve Schneider opened Question Period at 11:05 a.m. No one was present to address Council. Reeve Schneider closed Question Period at 11:05 a.m.
Reeve Schneider recessed the meeting at 11:05 a.m. in order to resume the Municipal Planning Commission meeting. Reeve Schneider reconvened the meeting at 1:16 p.m.
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3 a) - 19 Sep 2018 Page 3 of 85 County Council Meeting - Minutes September 05, 2018 Adoption of Minutes Minutes of the August 15, 2018 County Council Meeting CC 2018-09-05-02 MOVED BY COUNCILLOR DONOVAN that the minutes of the August 15, 2018 County Council meeting be adopted as presented. CARRIED UNANIMOUSLY.
Minutes of the August 15, 2018 Public Hearing of Bylaw 2018-024 CC 2018-09-05-03 MOVED BY COUNCILLOR LYCKMAN that the minutes of the August 15, 2018 Public Hearing of Bylaw 2018-024 be adopted as presented. CARRIED UNANIMOUSLY.
Minutes of the August 15, 2018 Public Hearing of Bylaw 2018-023 CC 2018-09-05-04 MOVED BY COUNCILLOR MONNER that the minutes of the August 15, 2018 Public Hearing of Bylaw 2018-023 be adopted as presented. CARRIED UNANIMOUSLY.
Minutes of the August 15, 2018 Public Hearing of Bylaw 2018-025 CC 2018-09-05-05 MOVED BY DEPUTY REEVE COCKWILL that the minutes of the August 15, 2018 Public Hearing of Bylaw 2018-025 be adopted as presented. CARRIED UNANIMOUSLY.
Minutes of the August 15, 2018 Public Hearing of Bylaw 2018-026 CC 2018-09-05-06 MOVED BY COUNCILLOR LOGAN that the minutes of the August 15, 2018 Public Hearing of Bylaw 2018-026 be adopted as presented. CARRIED UNANIMOUSLY.
Council Correspondence Council Action List CC 2018-09-05-07 MOVED BY COUNCILLOR LYCKMAN that the Council Action List be accepted for information. CARRIED UNANIMOUSLY. Administration Bylaw 2018-019 - Land Use Bylaw Amendment Rezone portion of SE 21-20-22 W4 CC 2018-09-05-08 MOVED BY COUNCILLOR MONNER that Council give first reading to Bylaw 2018-019, being a bylaw of Vulcan County, in the Province of Alberta, to amend the County's Land Use Bylaw 2010-010, to redesignate a portion of SE 21-20-22 W4 from Rural General to Rural Industrial. CARRIED UNANIMOUSLY.
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3 a) - 19 Sep 2018 Page 4 of 85 County Council Meeting - Minutes September 05, 2018 Bylaw 2018-030 - Land Use Bylaw Amendment Rezone lot in Hamlet of Mossleigh
Councillor Donovan declared pecuniary interest regarding Bylaw 2018-030 and removed herself from the meeting at 1:24 p.m.
CC 2018-09-05-09 MOVED BY DEPUTY REEVE COCKWILL that Council give first reading to Bylaw 2018-030, being a bylaw of Vulcan County, in the Province of Alberta, to amend the County's Land Use Bylaw 2010-010, to redesignate Plan 8890EG, Block 6, Lot 4, in the Hamlet of Mossleigh, from Hamlet Residential to Hamlet Commercial. CARRIED UNANIMOUSLY.
Councillor Donovan returned to the meeting at 1:26 p.m.
Bylaw 2018-031 County of Newell & Vulcan County IDP Amendment CC 2018-09-05-10 MOVED BY COUNCILLOR MONNER that Council give first reading to Bylaw 2018-031, being a bylaw of Vulcan County, in the Province of Alberta, to amend Bylaw 2015-008, being the Vulcan County & County of Newell Intermunicipal Development Plan. CARRIED UNANIMOUSLY.
Financial Reports CC 2018-09-05-11 MOVED BY COUNCILLOR LOGAN that the Financial Reports be accepted as information. CARRIED UNANIMOUSLY.
Chinook Arch Library Board 2019-2022 Budget CC 2018-09-05-12 MOVED BY COUNCILLOR LOGAN that Council approve the Chinook Arch Library Board 2019-2022 Municipal Levy Schedule as presented. CARRIED UNANIMOUSLY.
Meeting with Town of Vulcan Council - Vulcan Pool CC 2018-09-05-13 MOVED BY COUNCILLOR SMITH that Administration send a request to the Town of Vulcan Council to meet with Vulcan County Council regarding plans for the Vulcan Pool, and request that the meeting take place prior to September 27, 2018. CARRIED UNANIMOUSLY.
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3 a) - 19 Sep 2018 Page 5 of 85 County Council Meeting - Minutes September 05, 2018 Food Truck FUN Raiser CC 2018-09-05-14 MOVED BY COUNCILLOR LYCKMAN that Council accept the request for information and advise that requests for future fundraisers be submitted to the Vulcan Recreation District; and that, Vulcan County advertise for the Food Truck FUN Raiser in the Vulcan County Advocate Ad, on social media and on the website. CARRIED UNANIMOUSLY.
WiRE Field Trip to Blackspring Ridge Wind Project CC 2018-09-05-15 MOVED BY DEPUTY REEVE COCKWILL that Council authorize interested councillors to attend the WiRE tour of Blackspring Ridge on October 2, 2018, for a cost of $180-$360 per councillor (registration, per diem & travel), to be drawn from the Council Contingency Fund. CARRIED UNANIMOUSLY.
Community Development Tour in Canadian Badlands - Roger Brooks CC 2018-09-05-16 MOVED BY COUNCILLOR DONOVAN that Council authorize Councillor Lyckman to attend the Community Development Tour in the Canadian Badlands with Roger Brooks on September 18, 2018 in Coaldale for a cost of approximately $384 (registration, per diem & travel), to be drawn from the Council Contingency Fund. CARRIED UNANIMOUSLY.
Councillor Representation on SAEWA CC 2018-09-05-17 MOVED BY DEPUTY REEVE COCKWILL that Council support Councillor Monner's initiative to pursue a Director position on Southern Alberta Energy from Waste Association (SAEWA). CARRIED UNANIMOUSLY.
Council Reports Division 1: • attended CF Highwood meeting; they've completed the hiring process for Executive Director; • attended the G3 open house in Carmangay; • dealt with ratepayer inquiries about development in flood plain area and road chip coating; • met with EDO and CF Highwood regarding youth entrepreneurship programs; • attended NW Recreation meeting; budget prepared and review of upcoming projects.
CC 2018-09-05-18 MOVED BY COUNCILLOR DONOVAN that the Division 1 report be accepted for information as presented. CARRIED UNANIMOUSLY.
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3 a) - 19 Sep 2018 Page 6 of 85 County Council Meeting - Minutes September 05, 2018 Division 2: • attended Vulcan County Health & Wellness Foundation meeting, they're looking at new projects and working with AHS to minimize the cost of build for the hospital expansion, also working on the 2018 Fall Gala; • no other committee meetings to report on.
CC 2018-09-05-19 MOVED BY DEPUTY REEVE COCKWILL that the Division 2 report be accepted for information as presented. CARRIED UNANIMOUSLY.
Division 3: • meetings cancelled due to lack of quorum • attended a Vulcan & District Tourism meeting, the last 2 months have been busy at the Tourism Centre with increased sales and increased visitors; staff are doing a great job.
CC 2018-09-05-20 MOVED BY REEVE SCHNEIDER that the Division 3 report be accepted for information as presented. CARRIED UNANIMOUSLY.
Division 4: • attended the G3 open house in Carmangay • attended an Elder Abuse Committee meeting; the committee is moving along fast; vision & mission statements and terms of reference have been established; • attended the Taber parade on behalf of SouthGrow; • will be attending meetings with SouthGrow Director to our regional urban municipalities, SouthGrow is looking to increase membership; • will be sitting on a Economic Summit committee with SouthGrow coming up.
CC 2018-09-05-21 MOVED BY COUNCILLOR LYCKMAN that the Division 4 report be accepted for information as presented. CARRIED UNANIMOUSLY.
Division 5: • met with Queenstown residents about a community standards bylaw; • also dealt with ratepayers concerns over dust in Queenstown, have discussed with Operations Director; • attended the Milo Recreation Board meeting, budget has been submitted to the County; • attended the Milo Fire Association meeting where a loan was discussed to fund the future fire hall; • received calls from people wanting to tour acreages and asked why the County is not doing anything to attract people to our area; • discussed the interest free loan the Milo Fire Association has been offered.
CC 2018-09-05-22 MOVED BY COUNCILLOR SMITH that Council direct Administration to draft a letter to the Milo Fire Association regarding the interest free loan that has been offered, the impacts
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3 a) - 19 Sep 2018 Page 7 of 85 County Council Meeting - Minutes September 05, 2018 of accepting the loan and the County's obligation; and request that Council meet with the Fire Association. CARRIED UNANIMOUSLY.
CC 2018-09-05-23 MOVED BY COUNCILLOR MONNER that the Division 5 report be accepted for information as presented. CARRIED UNANIMOUSLY.
Division 6: • attended a Village of Champion Council meeting, they're wondering how to requisition services from the County and what the cost would be; Administration stated they can contact our Operations Director and the costs are outlined in our Fees for Service Bylaw; • also inquired about a minimum requisition or contribution to the local community halls, for maintenance and operations.
CC 2018-09-05-24 MOVED BY COUNCILLOR SMITH that the Division 6 report be accepted for information as presented. CARRIED UNANIMOUSLY.
Division 7: • attended the Lomond Fire Association meeting; • took a road trip to County of Newell to see development around Lake Newell; • attended the G3 open house; • still dealing with calls from ratepayers about the Spring flood; • dealt with ratepayer calls about deer on the highway, can the County put pressure on Alberta Transportation to mow ditches; • gave an update on the Lomond rink; • spoke to the Youth Entrepreneurship Camp hosted by Rotary Alberta, sponsored by the Community Futures groups and supporting municipalities; perhaps this is something Vulcan County can be involved with.
CC 2018-09-05-25 MOVED BY COUNCILLOR LOGAN that the Division 7 report be accepted for information as presented. CARRIED UNANIMOUSLY.
Closed Meeting CC 2018-09-05-26 MOVED BY COUNCILLOR LYCKMAN that Council move to a closed session at 2:51 p.m. to discuss the following items pursuant to the Freedom of Information and Protection of Privacy Act: • Land Sale: FOIP Section 27(1)(a) o Staff present: N.Petersen, N.Fai, L.Middleton, C.Dickie • Property Tax Reduction - Multiple Tax Rolls: FOIP Section 24(1)(c)
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3 a) - 19 Sep 2018 Page 8 of 85 County Council Meeting - Minutes September 05, 2018 o Staff present: N.Petersen, N.Fai, L.Middleton, C.Dickie • Property Tax Reduction - Roll 311010680: FOIP Section 24(1)(c) o Staff present: N.Petersen, N.Fai, L.Middleton, C.Dickie CARRIED UNANIMOUSLY.
CC 2018-09-05-27 MOVED BY COUNCILLOR LYCKMAN that Council move to an open session at 3:06 p.m. CARRIED UNANIMOUSLY.
Land Sale: FOIP Section 27(1)(a) CC 2018-09-05-28 MOVED BY DEPUTY REEVE COCKWILL that Council approve the sale of land currently owned by the County, as presented in the closed meeting, on the condition that all tax and arrears owing on the property be paid to the County from the proceeds. CARRIED UNANIMOUSLY.
Property Tax Reduction - Multiple Tax Rolls: FOIP Section 24(1)(c) CC 2018-09-05-29 MOVED BY COUNCILLOR SMITH that Council grant the request for removal of late payment penalties on tax rolls 191610310, 191615103, 191603307, 191610203, 191536200, 191604305, and 191609205. DEFEATED UNANIMOUSLY.
Property Tax Reduction - Roll 311010680: FOIP Section 24(1)(c) CC 2018-09-05-30 MOVED BY COUNCILLOR SMITH that Council grant the request for removal of late payment penalties on tax roll 311010680. DEFEATED UNANIMOUSLY.
Adjournment Reeve Schneider adjourned the meeting at 3:09 p.m.
Jason Schneider, Reeve Nels Petersen, CAO
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3 a) - 19 Sep 2018 Page 9 of 85 4 a) - 19 Sep 2018
Resolution Number Description Meeting Date Resolution Action Required Comments Staff Responsible 2014-07-15 Internal Policy Review 02 Jul 2014 MOVED BY COUNCILLOR RUARK that Council direct Prepare Nels Petersen Anne Erickson to Address Future Administration to conduct a review of internal statutory and recommendations 14 Jun 2018 04:56:31 PM Development inFlood non-statutory planning documents and policies, and return to Council for future A bathymetric survey of the Little Hazard Areas to Council with recommendations to address future development in the Bow River from the Town of High development in Flood Hazard Areas. Flood Hazard Area River to the Twin Valley Reservoir is now taking place. This will offer additional insight into flood risk areas on the Little Bow River.
CC 2017-05-17-07 Urban IMDP Request 17 May 2017 MOVED BY COUNCILLOR ANNABLE that Council direct Communicate Anne Erickson Anne Erickson administration to seek to engage the Oldman River Regional Councils decision to 13 Sep 2018 02:10:12 PM Services Commission (ORRSC) to facilitate IMDP’s between appropriate parties. Committee meeting with Town of Vulcan County and the Village of Arrowwood, between Vulcan re: IDP in Sept. Vulcan County and the Town of Vulcan, and between Vulcan County and the Village of Champion.
CC 2017-06-07-09 Agricultural 07 Jun 2017 MOVED BY COUNCILLOR MONNER that Council direct Staff to work on LUB Anne Erickson Anne Erickson Development Permit Administration to proceed with a Land Use Bylaw Amendment as per 17 Jan 2018 08:51:44 AM Exemption Amendment with the following:Define “agricultural building” motion. Admin will incorporate this in the (ie. a building used exclusively for an agricultural purposes new draft Land Use Bylaw such as a corral, granary, livestock shelter etc.).Specifically list the exempted agricultural developments in Schedule 3 (ie. farm gravel pits for on farm use not exceeding 1 acre, dugouts, grain bins, stockpiles etc.) and add language specifying that the exemption applies only to developments that are exclusively for agricultural use. Also add that the exemption does not apply where located within or adjacent to a flood plain.Consideration be given to using a trigger or threshold whereby the Development Permit exemption is no longer applicable (ie. building size).
CC 2018-02-07-09 Sale of Road Closure 07 Feb 2018 MOVED BY COUNCILLOR LOGAN that Council authorize the Prepare land sale Anne Erickson Anne Erickson Lands - Bylaw 2017- sale of road closure lands in Bylaw 2017-012 for $1000 per agreement. 13 Sep 2018 02:01:19 PM 012 (Shouldice) acre. A reminder letter has been sent to applicant on outstanding items.
CC 2018-02-21-04 McGregor, Travers & 21 Feb 2018 MOVED BY COUNCILLOR MONNER that Council direct Checkin January Anne Erickson Little Bow Reservoirs Administration to defer the creation of a new McGregor, 2019 to see where Area Structure Plan - Travers, Little Bow Area Structure Plan, to a later date. we are at Plan Area CC 2018-02-21-07 Sale of Road Closure 21 Feb 2018 MOVED BY COUNCILLOR MONNER that Council authorize Present land sale Anne Erickson Anne Erickson Lands - Bylaw 2017- the sale of road closure lands in Bylaw 2017-019 for $1000 agreement to 13 Sep 2018 02:03:30 PM 019 per acre. applicant; Reeve A reminder letter has been sent for and CAO to sign the applicant regarding outstanding items Page 10 of 85 4 a) - 19 Sep 2018
Resolution Number Description Meeting Date Resolution Action Required Comments Staff Responsible CC 2018-04-23-08 Bylaw 2018-011 Road 23 Apr 2018 MOVED BY COUNCILLOR LOGAN that Council give first Advertise Public Anne Erickson Anne Erickson Closure - Alberta reading to Bylaw 2018-011, being a bylaw of Vulcan County Hearing for May 29 May 2018 03:59:36 PM Transportation in the Province of Alberta. 16th. Public hearing is complete. The application and package will be sent to the Minister of Transportation for approval. Once returned, it will be presented to Council for second and third reading. CC 2018-05-16-05 New Land Use Bylaw 16 May 2018 MOVED BY COUNCILLOR MONNER that Council direct Create Anne Erickson Anne Erickson Project Overview Administration to publish the survey on Vulcan County's questionnaire on 13 Sep 2018 02:09:00 PM website and social media accounts AND to advertise the website, and post to Admin and ORRSC are working on survey in the Vulcan Advocate paper for one (1) month. social media. Run initial draft for review notice in Advocate for one month.
CC 2018-08-01-04 Direction for Hamlet & 01 Aug 2018 MOVED BY COUNCILLOR MONNER that Council direct Draft Hamlet and Anne Erickson Anne Erickson Resort Community Administration to draft a Community Standards bylaw to Resort Community 30 Aug 2018 01:50:14 PM Standards Bylaw present to Council at a future meeting. Standards Bylaw for In Progress future meeting. CC 2018-08-15-11 Bylaw 2018-026 Land 15 Aug 2018 MOVED BY COUNCILLOR MONNER that Council defer Recreation Anne Erickson Anne Erickson Use Bylaw Amendment second reading of Bylaw 2018-026 to the November 7, 2018 Communities 13 Sep 2018 02:07:20 PM - TextualChanges to Council meeting; AND that the Reservoir Communities Committee to Admin is preparing a survey and Rural Recreational Committee bring information gained from meetings with gather input from will meet with committee on Sept Land Use District reservoir community residents to Administration by residents and 19 September 20, 2018 for possible amendments to Bylaw provide a report to 2018-026 prior to presentation of second reading. Administration by Sept 20th. CC 2018-08-15-11 Bylaw 2018-026 Land 15 Aug 2018 MOVED BY COUNCILLOR MONNER that Council defer Present Bylaw 2018- Anne Erickson Anne Erickson Use Bylaw Amendment second reading of Bylaw 2018-026 to the November 7, 2018 026 at the Nov 7th 13 Sep 2018 02:06:52 PM - TextualChanges to Council meeting; AND that the Reservoir Communities meeting for 2nd Admin is preparing a survey and Rural Recreational Committee bring information gained from meetings with reading. will meet with committee on Sept Land Use District reservoir community residents to Administration by 19 September 20, 2018 for possible amendments to Bylaw 2018-026 prior to presentation of second reading.
CC 2018-09-05-08 Bylaw 2018-019 - Land 05 Sep 2018 MOVED BY COUNCILLOR MONNER that Council give first Advertise and Anne Erickson Anne Erickson Use Bylaw reading to Bylaw 2018-019, being a bylaw of Vulcan County, schedule public 13 Sep 2018 02:06:13 PM AmendmentRezone in the Province of Alberta, to amend the County's Land Use hearing for Oct 3rd. Public Hearing set for October 3rd portion of SE 21-20-22 Bylaw 2010-010, to redesignate a portion of SE 21-20-22 W4 W4 from Rural General to Rural Industrial. CC 2018-09-05-09 Bylaw 2018-030 - Land 05 Sep 2018 MOVED BY DEPUTY REEVE COCKWILL that Council give first Advertise and Anne Erickson Anne Erickson Use Bylaw reading to Bylaw 2018-030, being a bylaw of Vulcan County, schedule public 13 Sep 2018 02:05:41 PM AmendmentRezone lot in the Province of Alberta, to amend the County's Land Use hearing for Oct 3rd. Public Hearing set for Oct 3rd, in Hamlet of Mossleigh Bylaw 2010-010, to redesignate Plan 8890EG, Block 6, Lot 4, 2018 Page 11 of 85 in the Hamlet of Mossleigh, from Hamlet Residential to Hamlet Commercial. 4 a) - 19 Sep 2018
Resolution Number Description Meeting Date Resolution Action Required Comments Staff Responsible CC 2018-09-05-10 Bylaw 2018-031 05 Sep 2018 MOVED BY COUNCILLOR MONNER that Council give first Schedule & Anne Erickson Anne Erickson County of Newell & reading to Bylaw 2018-031, being a bylaw of Vulcan County, advertise a joint 13 Sep 2018 02:04:58 PM Vulcan County IDP in the Province of Alberta, to amend Bylaw 2015-008, being notice of public Public Hearing scheduled for Amendment the Vulcan County & County of Newell Intermunicipal hearing. October 3rd, 2018 Development Plan. CC 2018-01-24-36 Council Participation 24 Jan 2018 MOVED BY COUNCILLOR DONOVAN that when individual Update Council code Lansey Middleton Lansey Middleton and Product councillors receive an invitation for product presentation, of conduct bylaw. 13 Jul 2018 09:04:04 AM Presentations: FOIPP they advise the vendor to contact Council as a whole and This will be addressed in Section 24(1)(a) the Chief Administrative Officer for consideration at a August/Sept when staffing is Council meeting. increased. CC 2018-03-07-18 Council Participation in 07 Mar 2018 MOVED BY COUNCILLOR LYCKMAN that Council direct Draft amendment to Lansey Middleton Lansey Middleton Staff Recognition Administration to revise the Promotional Items & Council the Council 13 Sep 2018 03:41:49 PM Recognition Policy 12-1004 to include recognition of Recognition Policy In progress, aiming for Oct or Nov. employee retirements, and bring back for Council approval.
CC 2018-08-01-08 Fortis Three Phase 01 Aug 2018 MOVED BY COUNCILLOR MONNER that Council direct Draft policy as per Lansey Middleton Lansey Middleton Power Administration to draft a policy regarding the approval of directed for future 13 Sep 2018 03:41:21 PM Three Phase Power applications and present to Council at a meeting. In progress, aiming for Oct or Nov. future meeting. CC 2018-09-05-14 Food Truck FUN Raiser 05 Sep 2018 MOVED BY COUNCILLOR LYCKMAN that Council accept the Notify fundraiser Lansey Middleton Lansey Middleton request for information and advise that requests for future organizers; 13 Sep 2018 03:40:41 PM fundraisers be submitted to the Vulcan Recreation District; advertise in paper, COMPLETED. and that, Vulcan County will advertise for the Food Truck social media and FUN Raiser in the Vulcan County Advocate Ad, on social website. media and on the website. CC 2018-09-05-15 WiRE Field Trip to 05 Sep 2018 MOVED BY DEPUTY REEVE COCKWILL that Council authorize Register interested Lansey Middleton Lansey Middleton Blackspring Ridge Wind interested councillors to attend the WiRE tour of Blackspring councillors. 14 Sep 2018 08:14:04 AM Project Ridge on October 2, 2018, for a cost of $180-$360 per COMPLETED. councillor (registration, per diem & travel), to be drawn from the Council Contingency Fund. CC 2018-09-05-16 Community 05 Sep 2018 MOVED BY COUNCILLOR DONOVAN that Council authorize Register Councillor Lansey Middleton Lansey Middleton Development Tour in Councillor Lyckman to attend the Community Development Lyckman. 13 Sep 2018 03:40:19 PM Canadian Badlands - Tour in the Canadian Badlands with Roger Brooks on COMPLETED. Roger Brooks September 18, 2018 in Coaldale for a cost of approximately $384 (registration, per diem & travel), to be drawn from the Council Contingency Fund. CC 2018-08-01-05 Gravel Donation 01 Aug 2018 MOVED BY COUNCILLOR LOGAN that Vulcan County donate Provide written Nels Petersen Mike Kiemele Request 1250 Tonnes of gravel and trucking to the Vulcan Legion at a notice to the Legion 09 Aug 2018 03:02:17 PM value of $7,061. and ensure Notification and agreement has agreement for free been sent. rent has been received. CC 2018-08-01-06 Bridge Culvert Tender: 01 Aug 2018 MOVED BY COUNCILLOR SMITH that Council award Bridge Notify the other Nels Petersen Mike Kiemele File 13714 & 72848 File #13714 & #72848, to NL Smith & Sons Ltd. for a total party. 09 Aug 2018 03:02:50 PM construction cost of $ 900,044.12 to be drawn from the WSP is drafting contracts. Page 12 of 85 2018 Bridge Capital Budget. 4 a) - 19 Sep 2018
Resolution Number Description Meeting Date Resolution Action Required Comments Staff Responsible CC 2018-08-15-06 Overland Flooding 15 Aug 2018 MOVED BY DEPUTY REEVE COCKWILL that Council award WSP to finalize Nels Petersen Mike Kiemele Bridge Repair Contract the Bridge Rehabilitation Contract for Bridge Files 1394 and contract for parties 13 Sep 2018 03:57:13 PM Award Bridge File 1394 8224 to 1690082 Alberta Ltd for the tendered price of to execute. COMPLETE. Contracts have been & 8224 $399,643 and that costs associated with these repairs be executed and construction is recorded as 2018 Overland Flooding expenditures, subject to underway. completion timeline determined suitable by the Director of Operations. 2015-08-27 Communications 05 Aug 2015 MOVED BY COUNCILLOR MCLEAN that Council authorize Administration to Lansey Middleton Nels Petersen Tower Agreement administration to proceed with Option #3 on the gather information 08 Jun 2016 11:08:48 AM communications tower contract for Tower “A” as outlined in for Council. Updates to be provided during the the in-camera report. In-Camera CAO Report. 2016-04-71 Legal Matter Update 20 Apr 2016 MOVED BY COUNCILLOR ANNABLE that Council instruct Lansey Middleton Nels Petersen administration to proceed with amended Option # 1 from 24 Jan 2017 11:08:20 AM the In-Camera report on this matter. Still in progress. Waiting on meeting to be arranged. CC 2017-03-15-27 Land Option: FOIPP 15 Mar 2017 MOVED BY COUNCILLOR ANNABLE that Council authorize Contact landowner Nels Petersen Nels Petersen Section 24(1)(c) the Reeve and CAO to engage the landowner in the to explore options. 19 Jan 2018 03:17:10 PM discussed land option. On hold until project location is finalized. CC 2017-09-13-19 Twin Valley Regional 13 Sep 2017 MOVED BY DEPUTY REEVE GATEMAN that Council approve Inform TVRWC & Nels Petersen Nels Petersen Water Pipeline of assisting the Twin Valley Regional Water Commission on Operations. 24 Jul 2018 10:17:21 AM Reclamation Activity reclamation activities at an estimated cost recovery of Weed growth is being sprayed, and $32,500. will be over-seeded this fall.
CC 2017-09-13-35 Communication Tower 13 Sep 2017 MOVED BY COUNCILLOR McLEAN that Administration Proceed as directed Nels Petersen Nels Petersen Discussion: FOIPP proceed with Option A, as discussed in-camera. in-camera. 28 Sep 2017 10:14:55 AM Section 24(1)(c) Underway. CC 2018-02-21-25 Employee Use of 21 Feb 2018 MOVED BY COUNCILLOR DONOVAN that Council direct Review Employee Nels Petersen Nels Petersen County Vehicles Administration to review Employee Use of County Use of County 01 Mar 2018 04:13:57 PM Equipment Policy 12-3121; AND that Administration add Equipment Policy 12- Underway patrol metrics and reporting to the Director of Protective 3121, bring back to Services Report. Council. CC 2018-03-07-19 Rural Crime 07 Mar 2018 MOVED BY DEPUTY REEVE COCKWILL that Council direct Work with Lansey Middleton Nels Petersen Administration to contact appropriate participants for applicable staff and 27 Apr 2018 11:06:57 AM information on rural and local urban crime issues. agencies on hosting CAO and Protective Services Dept an open house to work on internally to start. information session.
CC 2018-05-02-24 Councillor Conflict of 02 May 2018 MOVED BY DEPUTY REEVE COCKWILL that Council direct Research councillors Nels Petersen Nels Petersen Interest on Boards and Administration to research councillors roles within County roles on boards and 13 Sep 2018 03:47:36 PM Commission boards, associations and committees and report back to commission, report Legal opinion was received on Council. back to Council. Councillor liability when acting as a director upon a board and reported back to Council at the September 5th meeting. Page 13 of 85 4 a) - 19 Sep 2018
Resolution Number Description Meeting Date Resolution Action Required Comments Staff Responsible CC 2018-06-06-26 Siksika Nation 06 Jun 2018 MOVED BY COUNCILLOR LYCKMAN that Council accept the CAO to send letter Nels Petersen Engagement discussion on Siksika Nation Engagement for information. to Siksika representatives and follow-up with contact. CC 2018-07-18-48 Personnel: FOIP 18 Jul 2018 MOVED BY COUNCILLOR DONOVAN that Council direct Draft on-call policy Nels Petersen Nels Petersen Section 24(1)(d) Administration to research on-call policies and report back for future meeting. 09 Aug 2018 03:04:36 PM to Council at a later date. Reaching out to other municipalities to review their on call policies. CC 2018-08-01-10 Bylaw 2018-028 Vulcan 01 Aug 2018 MOVED BY COUNCILLOR LOGAN that Council give first Advertise public Nels Petersen Nels Petersen County & MD of Taber reading to Bylaw 2018-028, being a bylaw of Vulcan County hearing. 13 Sep 2018 03:49:15 PM Intermunicipal in the Province of Alberta, to adopt the Vulcan County and Third reading is scheduled to take Collaboration Municipal District of Taber Intermunicipal Collaborative place at the September 19, 2018 Framework Agreement Framework Agreement. meeting of Council. The MD of Taber passed this Bylaw at their August 14th meeting. CC 2018-08-15-13 Direction for Urban 15 Aug 2018 MOVED BY COUNCILLOR LYCKMAN that Council direct Draft Urban Chicken Nels Petersen Nels Petersen Chicken Bylaw Administration to draft an Urban Chicken Bylaw to present bylaw for future 13 Sep 2018 03:50:38 PM at Council in a future meeting. meeting. COMPLETE. Draft bylaw will be presented at the September 19th meeting of Council. CC 2018-08-15-20 Village of Milo CPO 15 Aug 2018 MOVED BY COUNCILLOR MONNER that Council authorize Provide approved Nels Petersen Nels Petersen Services Agreement Vulcan County to provide Community Peace Officer Services agreement to 13 Sep 2018 03:51:50 PM to the Village of Milo as outlined in the 2018- 2020 Village of Milo CAO. COMPLETE. Agreement has been Community Peace Officer Agreement. presented to the Village of Milo for their Council to review. CC 2018-08-15-26 Councillor 15 Aug 2018 MOVED BY COUNCILLOR LOGAN that Administration or Contact VDWC Nels Petersen Nels Petersen Representation at the Councillor Monner inquire if the Vulcan District Waste about conference. 13 Sep 2018 03:52:19 PM 2018 Alberta CARE Commission (VDWC) can pay the cost of travel to Fort Inform staff if any COMPLETE. Recycling Conference McMurray for the 2018 Alberta CARE Recycling Conference action needs to be from September 5-7, 2018; AND if the VDWC is unable to taken for cover the cost of travel, that Council authorize the travel registration. funds be drawn from the Council Contingency Fund.
CC 2018-08-15-32 Draft Safety 15 Aug 2018 MOVED BY COUNCILLOR LYCKMAN that Administration draft Provide draft policy Lansey Middleton Nels Petersen Recognition Program a table of possible point reductions; AND that the Health to heath & safety 28 Aug 2018 01:21:49 PM Policy: FOIP Section and Safety Committee review and provide feedback on the committee for Draft policy was reviewed at 24(1) draft policy; AND that Administration present the policy at a comment. recent Health & Safety future Council meeting. Committee meeting. Waiting on feedback. CC 2018-08-15-33 Draft Disposal of 15 Aug 2018 MOVED BY COUNCILLOR MONNER that Administration add Make amendments Nels Petersen Nels Petersen County Lands Policy: a provision of the total percentage of lands that can be sold and provide back for 13 Sep 2018 03:53:11 PM FOIP Section 24(1) in a given calendar year and that a site inspection date be approval. COMPLETE. Bylaw to be presented added to the sales procedure. to Council at the September 19th Page 14 of 85 meeting. 4 a) - 19 Sep 2018
Resolution Number Description Meeting Date Resolution Action Required Comments Staff Responsible CC 2018-09-05-13 Meeting with Town of 05 Sep 2018 MOVED BY COUNCILLOR SMITH that Administration send a Admin to send letter Nels Petersen Nels Petersen Vulcan Council - Vulcan request to the Town of Vulcan Council to meet with Vulcan to Town CAO and 13 Sep 2018 03:54:39 PM Pool County Council regarding plans for the Vulcan Pool, and arrange meeting. COMPLETE. Meeting is scheduled request that the meeting take place prior to September 27, for September 24th at 3:30pm. 2018. CC 2018-09-05-22 Division 5 Councillor 05 Sep 2018 MOVED BY COUNCILLOR SMITH that Council direct Draft letter for Nels Petersen Nels Petersen Report Administration to draft a letter to the Milo Fire Association Reeve to sign; 13 Sep 2018 03:55:37 PM regarding the interest free loan that has been offered, the contact Fire Assoc. COMPLETE. Letter was sent impacts of accepting the loan and the County's obligation; regarding a meeting. September 14th. and request that Council meet with the Fire Association.
CC 2018-06-20-19 GIS Software & 20 Jun 2018 MOVED BY COUNCILLOR LYCKMAN that Council approve the Purchase license of Nick Fai Nick Fai Replacement Plotter purchase and implementation of ArcGIS Enterprise Standard, ArcGIS. Submit 31 Aug 2018 12:02:52 PM the recommended replacement plotter & scanner, and that application for Application almost complete Council further:Acknowledge that Administration will submit funding through an application for funding under the Municipal Asset MAMP. Management Program for 80% of anticipated first year project costs ($34,916);Commit to providing the remaining 20% of anticipated first year project costs ($8,728), drawn from the Administration operating reserve, and;Will direct Administration to proceed with the project immediately should grant funding be approved.
CC 2018-07-18-46 Property Tax 18 Jul 2018 MOVED BY COUNCILLOR SMITH that Council prorate the Inform ratepayer of Nick Fai Nick Fai Reduction: FOIP 2018 tax levy to one month for tax roll 191618321, as Councils decision. 31 Aug 2018 12:04:01 PM Section 24(1)(c) discussed in the closed meeting, contingent on the property No further payments made as of owner paying the tax arrears in full by September 30, 2018. Aug 31st
CC 2018-08-01-11 Tax Sale Auction Date 01 Aug 2018 MOVED BY COUNCILLOR MONNER that Council set the 2018 Advertise in Alberta Nick Fai Nick Fai Tax Sale Auction date for:Date: Thursday, November 1, Gazette and 10 Aug 2018 11:08:05 AM 2018Time: 10: 00 a.m. MSTLocation: 102 Centre Street, Advocate. Advertising scheduled Vulcan, AlbertaRoom: Council Chambers CC 2018-08-01-15 Property Tax 01 Aug 2018 MOVED BY COUNCILLOR SMITH that Council grant the Notify landowner of Nick Fai Nick Fai Reduction: FOIP request to remove the water levy on tax roll 310721404, as Councils decision. 31 Aug 2018 12:05:18 PM Section 24(1)(c) presented in the closed meeting. Nels to provide contact information CC 2018-08-15-18 2nd Quarter Reporting 15 Aug 2018 MOVED BY COUNCILLOR LOGAN that Council accept the Upload report to the Nick Fai Nick Fai (2018) 2018 Second Quarter Reporting for information. website. 31 Aug 2018 12:05:41 PM Report posted to website CC 2018-08-15-30 Potential Write-off of 15 Aug 2018 MOVED BY COUNCILLOR DONOVAN that Council direct the Proceed as directed. Nick Fai Nick Fai Tax Arrears: FOIP Director of Corporate Services to proceed as discussed in 31 Aug 2018 12:06:35 PM Section 24(1)(c) closed meeting. Letter of opinion received from legal counsel on Aug 30th. Proceeding with recommended action from lawyer. Page 15 of 85 4 a) - 19 Sep 2018
Resolution Number Description Meeting Date Resolution Action Required Comments Staff Responsible CC 2018-08-15-31 Waiver of Tax 15 Aug 2018 MOVED BY COUNCILLOR SMITH that Council grant the Inform ratepayer. Nick Fai Nick Fai Penalties: FOIP Section request for removal late payment penalties on tax roll Motion DEFEATED. 31 Aug 2018 12:10:19 PM 24(1)(c) 310728805, as discussed in the closed meeting, contingent Informed ratepayer. They were on the ratepayer entering into Vulcan County's Tax displeased. Ratepayer was told Installment Payment Plan. that Council generally approves these requests. I asked for examples so I could look into them and see what the differences were. No response to that request.
CC 2018-08-15-34 Tax Arrears: FOIP 15 Aug 2018 MOVED BY COUNCILLOR LOGAN that Administration inquire Contact legal Nick Fai Nick Fai Section 16(1) & 18(1) with legal counsel the implications of the proposed land sale counsel as directed. 31 Aug 2018 12:08:09 PM (as discussed in closed meeting) and the collection of tax Opinion received - RFD prepared arrears. for September 5th meeting CC 2018-09-05-12 Chinook Arch Library 05 Sep 2018 MOVED BY COUNCILLOR LOGAN that Council approve the Inform Chinook Arch Nick Fai Board 2019-2022 Chinook Arch Library Board 2019-2022 Municipal Levy of Councils decision, Budget Schedule as presented. forward motion.
CC 2018-09-05-28 Land Sale: FOIP Section 05 Sep 2018 MOVED BY DEPUTY REEVE COCKWILL that Council approve Inform BDO of Nick Fai 27(1)(a) the sale of land currently owned by the County, as Councils decision. presented in the closed meeting, on the condition that all tax and arrears owing on the property be paid to the County from the proceeds. CC 2018-09-05-29 Property Tax 05 Sep 2018 MOVED BY COUNCILLOR SMITH that Council grant the Inform ratepayer of Nick Fai Reduction - Multiple request for removal of late payment penalties on tax rolls Councils decision. Tax Rolls: FOIP Section 191610310, 191615103, 191603307, 191610203, 24(1)(c) 191536200, 191604305, and 191609205. DEFEATED. CC 2018-09-05-30 Property Tax 05 Sep 2018 MOVED BY COUNCILLOR SMITH that Council grant the Inform ratepayer of Nick Fai Reduction - Roll request for removal of late payment penalties on tax roll Councils decision. 311010680: FOIP 311010680. Section 24(1)(c) DEFEATED. CC 2018-06-20-08 Champion CAFS Truck 20 Jun 2018 MOVED BY COUNCILLOR LOGAN that Council direct Proceed as directed. Nels Petersen Stuart Larson Administration to look at replacement options for the 24 Jul 2018 10:19:48 AM Champion CAFS unit, and if it is determined that a Bush Underway Buggy can be purchased at a zero net effect that Administration move forward with the initiative. CC 2018-08-01-09 Mutual Aid Agreement 01 Aug 2018 MOVED BY COUNCILLOR LYCKMAN that Council authorize Forward amended Stuart Larson with Wheatland the Reeve and CAO to execute the Wheatland County and agreement to County Vulcan County Mutual Aid Agreement for Fire Services as Wheatland County. presented, with the addition of section 4.3 to Schedule "B" stating: "Municipalities shall send an updated Schedule “B” to the other party when apparatus and equipment changes occur". CC 2018-08-15-14 Direction for Urban 15 Aug 2018 MOVED BY COUNCILLOR LOGAN that Council direct Contact landowner Stuart Larson Page 16 of 85 Chicken Bylaw Administration to contact the landowner as referenced in as per motion. R. the Request for Decision with direction to reduce the Pintkowski. current flock by 50% within the next six (6) weeks. 0I0Q>\V.v\ 5 a) - 19 Sep 2018 wmm:_.>_~ _<_mm.:zm O1 noczn=.I mmUnm..:Um_.Hm.noun _u__dnno_. Wm2.5: _"o_.:..
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Administration has attempted to have a realistic number of fowl that could be allowed under the proposed bylaw. Attempt has also been made to limit the number of licenses which could be issued within an area. Strategic Plan Alignment n/a Financial/Policy Consideration Should this bylaw be passed, other bylaws will need to be amended to reflect this change. The Fee for Service Bylaw will require amendment to capture the licencing fee. The Animal Control Bylaw will require Schedule “B” to be updated to reflect the number of fowl allowed within an urban area. Implementation/Communication Administration will proceed with the Urban Fowl Bylaw as directed by Council. Should first reading be given, advertising will take place and a Public Hearing scheduled prior to second and third readings. FOIP Consideration N/A Respectfully Submitted by: Nels Petersen, Chief Administrative Officer Attachments: Draft Urban Fowl Bylaw Page 1 of 1 5 b) - 19 Sep 2018 Page 21 of 85 VULCAN COUNTY Vulcan - Alberta BYLAW 2017-033 Being a bylaw of Vulcan County in the Province of Alberta to regulate the keeping of fowl in urban areas within Vulcan County. WHEREAS pursuant to section 7 of the Municipal Government Act the council of a municipality may pass bylaws for municipal purposes respecting: the safety, health and welfare of people and the protection of people and property; wild and domestic animals, and activities in relation to them; and the enforcement of bylaws; and AND WHEREAS pursuant to section 8 of the Municipal Government Act the council of a municipality may, in a bylaw, regulate or prohibit and to provide for a system of licenses, permits and approvals. NOW THEREFORE the Council of Vulcan County, in the Province of Alberta, duly assembled enacts as follows: 1. This bylaw may be called the “Urban Fowl Bylaw”. 2. Definitions 2.1. “CAO” – means the Chief Administrative Officer or designate of Vulcan County as appointed by council; 2.2. “Coop” - means a fully enclosed weather proof structure and attached outdoor enclosure used for keeping of urban fowl that is no larger than 10m2 in floor area, and no more than 1.82m (6ft.) meters in height; 2.3. “Council” – means the Council of Vulcan County; 2.4. “Outdoor Enclosure” – means a securely enclosed, roofed outdoor area attached to and forming part of a coop having a bare earth or vegetated floor for urban fowl to roam; 2.5. “Peace Officer” means: a) A member of the Royal Canadian Mounted Police b) A Community Peace Officer as appointed by the Province of Alberta c) A Bylaw Enforcement Officer as appointed by Vulcan County to enforce bylaws of the County. 2.6. “Sell” – means to exchange or deliver for money or its equivalent; Page 1 of 9 5 b) - 19 Sep 2018 Page 22 of 85 2.7. “Urban Area” – means any hamlet, grouped country residential, rural recreational land use districts, or urban recreational area; 2.8. “Urban Fowl” – means a domesticated chicken, hen, duck, turkey or goose for the purpose of this bylaw and no other fowl shall fall under this definition. 2.9. “Urban Fowl License” – means a license issued pursuant to this bylaw which authorizes the license holder to keep urban fowl on a specific property within any hamlet, grouped country residential or urban recreational area within Vulcan County. 2.10. “Violation Ticket” – means a ticket issued pursuant to the Provincial Offence Procedures Act and any amendments or regulations thereto. 3. Livestock Operations 3.1. This bylaw shall not prohibit or impede livestock operations within the rural areas of Vulcan County. 3.2. Subsection 3.1 does not apply to any hamlet, land in grouped country residential, or rural recreational land use districts. 4. Provisioning 4.1. It is the intention of Council that each separate provision of this bylaw shall be deemed independent of all other provisions herein and it is the further intention of Council that if any provision of this bylaw be declared invalid, all other provisions hereof shall remain valid and enforceable. 5. Prohibitions 5.1. No person in an urban area shall keep a fowl other than that which the person has been issued a license under this bylaw and maintain that fowl on property owned or controlled by that person. 5.2. No more than one (1) urban fowl license may be issued for every eight (8) hectares of urban development. 6. Urban Fowl License 6.1. A person may keep up to six (6) six urban fowl by: a) Submitting a completed urban fowl license application on forms approved by the CAO to a Vulcan County representative authorized by the CAO to accept and approve such applications; and Page 2 of 9 5 b) - 19 Sep 2018 Page 23 of 85 b) Paying an annual urban fowl license fee as set out in Vulcan County’s Fees for Service Bylaw. 6.2. Urban Fowl licenses are valid for the period of January 1 to December 31 of the year in which it is issued and must be renewed annually prior to January 31 of each subsequent year. 6.3. Urban Fowl license fee shall not be reduced or prorated no matter the month of purchase. 6.4. Urban Fowl license fees shall not be refunded or rebated. 6.5. An urban fowl license is not transferable from one person to another. 6.6. An urban fowl license is not transferable from one property to another except: a) when a license holder has moved to a new property within the County in which an Urban Fowl license would be required to keep fowl on his/her property, and that the transfer does not allow for the total number of licenses issued to exceed the area maximum. b) A person to whom an urban fowl license has been issued shall produce the license upon demand of a Peace Officer. 6.7. An Urban Fowl License may be issued or renewed if the CAO or his designate is satisfied that: a) The applicant is the owner of the property on which the urban fowls will be kept; or that the owner of the property has provided written consent to the applicant. b) The property in which urban fowl are to be kept is of sufficient size to accommodate urban fowl as requested by the land owner. c) The applicant resides on the property on which the urban fowl will be kept; d) All required information has been provided; e) The applicant has taken a course on the safe handling of urban fowl; f) The applicable license fee has been paid; and g) The applicant has complied with all other Provincial and Federal Regulations for the keeping of urban fowl. 6.8. An urban fowl license may be revoked or not be renewed by the CAO or his designate if: Page 3 of 9 5 b) - 19 Sep 2018 Page 24 of 85 a) the applicant or license holder does not meet or no longer meets the requirements for an urban fowl license as set out in this bylaw. b) the applicant or license holder furnishes false information or misrepresents any fact or circumstance required pursuant to this bylaw. c) the applicant or license holder has, in the opinion of the CAO or his designate, based on reasonable grounds, contravened any part of this bylaw whether or not the contravention has been prosecuted; d) the applicant or license holder fails to pay a fine imposed by the court for a contravention of this bylaw or any other applicable bylaw related to the keeping of livestock; e) the applicant or license holder fails to pay any fee required by this bylaw or any other applicable legislation; or f) in the opinion of the CAO or his designate, based on reasonable grounds, it is in the public interest to do so. 6.9. If a license is revoked or issuance of a license is refused the affected parties may appeal the decision to Council. 7. Keeping of Urban Fowl 7.1. A person who keeps an urban fowl must: a) provide each urban fowl with at least 0.37m2 (3.98 ft2) of interior floor area and at least 0.92m2 (9.9ft2) of outdoor enclosure within the outdoor enclosure; b) ensure that each outdoor enclosure is: i) located in the rear yard of the property ii) a minimum of 3.0 meters (9.84 ft) from a dwelling; iii) a minimum 1m (3.28 ft.) from any utility iv) a minimum 3.6m (11.81) ft. from any street adjacent to the property; and v) at grade level, no more than 1.82m (6.0ft) in height c) provide and maintain, in the outdoor enclosure, at least one nest box per outdoor enclosure and one perch per urban fowl that is at least 15cm (5.90 in ) long; d) keep each urban fowl in the outdoor enclosure at all times; Page 4 of 9 5 b) - 19 Sep 2018 Page 25 of 85 e) provide each urban fowl with food, water, shelter, light, ventilation, care, and opportunities for essential behaviors, all sufficient to maintain good health. f) maintain the outdoor enclosure in good repair and sanitary condition, and free from vermin and noxious or offensive smells and substances. g) construct and maintain the coop to prevent any rodents from harboring underneath, within, or within its walls, and to prevent entrance by any other animal; h) keep food container and water container in the outdoor enclosure and/or coop; i) keep outdoor enclosure secured at all times; j) remove leftover feed, trash, and manure in a timely manner; k) store feed within fully enclosed container; l) store manure within a fully enclosed container, and store no more than 85 liters (3 cubic feet) of manure at any time; m) remove all other manure not used for composting or fertilizing and dispose of such in accordance with any municipal, provincial or federal law; n) follow biosecurity procedures outlined by the Canadian Food Inspection Agency to reduce potential for disease outbreak; and o) Keep urban fowl for personal use only. 7.2. No person who keeps urban fowl shall: a) sell eggs, manure, meat, or other products derived from an urban fowl; b) slaughter any urban fowl on the property; c) dispose of an urban fowl except by delivering it to a farm, abattoir, veterinarian, or other operation that is lawfully permitted to dispose of such; and d) keep an urban fowl in a cage, kennel, or any other form of shelter other than an outdoor enclosure. 8. Authority of Chief Administrative Officer 8.1. Without restricting any other power, duty, or function granted by the urban fowl bylaw, the Chief Administrative Officer may: a) carry out any inspections to determine compliance with the urban fowl bylaw; b) take any steps or carry out any actions required to enforce the Urban Fowl Bylaw; Page 5 of 9 5 b) - 19 Sep 2018 Page 26 of 85 c) take any steps or carry out any actions required to remedy a contravention of the Urban Fowl Bylaw. d) establish forms for the purposes of the Urban Fowl Bylaw; and e) delegate any powers, duties, or functions under the Urban Fowl Bylaw to a county employee. 9. Penalties and Enforcement 9.1. No person shall willfully obstruct, hinder, or interfere with a Peace Officer or any other person authorized to enforce and engaged in the enforcement of the provisions of this bylaw. 9.2. Where there is a specified penalty listed for an offence in Schedule “A” to this bylaw, that amount is the minimum specified penalty for the offence. 9.3. Where a person contravenes the same provision of this bylaw two (2) or more times within one twelve (12) month period, the specified penalty payable in respect of a second or subsequent contravention shall be the amount stated in Schedule “A” for such offences. 9.4. In the case of an offence that is of a continuing nature, a contravention constitutes a separate offense in respect of each day or part of a day on which it continues. 9.5. The levying and payment of any fine or the imprisonment for any period provided in this bylaw shall not relieve a person from the necessity of paying any fees, charges or costs from which that person is liable under the provisions of this bylaw or any other bylaw. 9.6. Any Peace Officer who has reasonable and probable grounds to believe that any person has contravened any provision of this bylaw may issue and serve: a) a violation ticket allowing payment according to the provisions of the Provincial Offences Procedure Act and any amendments thereto. 9.7. If a violation ticket is issued in respect to an offence, the violation ticket may: a) specify the fine amount established by this bylaw for the offence; or b) require a person to appear in court without the alternative of making a voluntary payment. 9.8. A person who commits an offence may: a) if a violation ticket is issued in respect of the offence; and b) if the violation ticket specified the fine amount established by this bylaw for the offence; Page 6 of 9 5 b) - 19 Sep 2018 Page 27 of 85 9.9. Make a voluntary payment equal to the specified fine by delivering the violation ticket and the specified fine to the provincial courthouse specified on the violation ticket. 10. General 10.1. Any person who contravenes any provision of this bylaw by: a) Doing any act or thing which the person is prohibited from doing; or b) Failing to do any act or thing the person is required to do; c) is guilty of an offence and any offence created pursuant to this bylaw is a strict liability offence for the purposes of prosecution under the bylaw. 10.2. Nothing in this bylaw relieves a person from complying with any provision of any federal or provincial law or regulation, other bylaw(s), or any requirement of any lawful permit, order or license. Words in the singular include the plural and words in the plural include the singular. 10.3. This bylaw is gender-neutral and, accordingly, any reference to one gender includes the others. 10.4. Schedule “A” shall form a part of this bylaw and may, from time to time, be amended. 10.5. No provision of this bylaw or any action taken pursuant to any provision of this bylaw shall restrict, limit, prevent or preclude Vulcan County from pursuing any other remedy in relation to a premises as provided by the Municipal Government Act, or any other law of the Province of Alberta. Received first reading this _____ day of ______, 2018 ______Jason Schneider, Reeve ______Nels Petersen, CAO Received second reading this _____ day of ______, 2018 Page 7 of 9 5 b) - 19 Sep 2018 Page 28 of 85 ______Jason Schneider, Reeve ______Nels Petersen, CAO Received third reading and finally passed this ____day of ______, 2018 ______Jason Schneider, Reeve ______Nels Petersen, CAO Page 8 of 9 5 b) - 19 Sep 2018 Page 29 of 85 Schedule “A” Any offence under this bylaw is subject to the following minimum fines as listed below: Fine 1st Offence $250 2nd Offence $500 3rd Offence $1000 Page 9 of 9 5 b) - 19 Sep 2018 Page 30 of 85 zmmc_.>_.. zmmdzm 01 8:29.. I mm?nmsiumwHP noun 5 c) - 19 Sep 2018 U__.mnno—.Wm01:: _uo_..: _u=.mnno_.anoumqmzosm_wm_uo_.n>:n:mn >: zmnU__.mnnoqm Nm 2.” m6m:m _u_<_m_o:m_$2.2 O mwmncnmu m_xmn_m_.mmm93.3 3 3m: q_<_m8:m m3n_3&6 8 m.nm .<_o< _<_m_:nm:m=nmnuns: . ma:«mum: . _um__ m:_=.:=Hmn zmmumn::__< E: 3:8 §m3m_m. 0.332 omOcmqmmosm 90 m_m:mnE.mm.no:=:m:nm Page 32 of 85 5 d) - 19 Sep 2018 Page 33 of 85 Lansey Middleton From: Wendy Loader > Sent: August-28-18 2:57 PM To: Nels Petersen Cc: Michael Monner; Subject: Fwd: Railway Avenue, Queenstown, Road Dust Abatement Request Greetings Nels Petersen: Subject: Request for County Council Time, Queenstown, Road Dust Abatement On behalf of Queenstown, residents we request council to set aside time to discuss road dust abatement in our hamlet. Below is a recent email sent to Michael Monner requesting consideration on this issue. For such a small community, we have a fair amount of semi-truck traffic passing through, coupled with dry weather, the dust is more than a nuisance. It is a serious health concern so we ask that council consider how this issue can be effectively yet fairly managed. We look forward to your recommendation. Thank you, best regards, Wendy Loader for Queenstown Residents Queentown, Alberta ------Forwarded message ------From: Wendy Loader Date: Tue, 28 Aug 2018 at 10:40 Subject: Re: Railway Avenue, Queenstown, Road Dust Abatement Request To: Michael Monner 1 5 d) - 19 Sep 2018 Page 34 of 85 Request for Decision REGULAR MEETING OF COUNCIL – September 19, 2018 Bylaw 2018-034 Governance Priorities Committee Recommended Action: 1) That Council give first reading to Bylaw 2018-034, being a bylaw creating the Governance Priorities Committee of Council. Should Council vote unanimously, the option to have three readings in one meeting is available. 2) If Bylaw 2018-034 receives three readings, that meeting dates for 2018 be set. Proposal & Background Since the Municipal Election in 2017 in which four (4) new councillors were elected, some have addressed the need for more time to discuss important issues of the County prior to making a formal decision at a Council meeting. During the past year, several matters have come to Council for decision with limited time to gain an understanding of the issue. Often, the first time Council hears about an issue is in the agenda package that is sent out prior to the meeting. This can lead to rushed decision making or requiring staff to bring the item back at a later date with additional requested information. This is particularly relevant as it relates to ongoing legal matters. If Council were to have meetings as a collective unit where this information can be discussed in advance of the time to make a decision, meeting efficiencies can be gained. A solution to this dilemma is for Council to establish a Committee of the Whole where business items can be discussed without the requirement for a Council motion, which would be make at the next Regular Council meeting. A Committee of the Whole (COW) is a committee that includes all elected officials, sitting in a deliberative rather than legislative capacity, for informal debate and preliminary consideration of matters. The Committee does not have the authority to initiate an action (aside from providing direction to the CAO), but can recommend matters be brought back to a subsequent Council meeting for action. The main benefits of a COW meeting are to alleviate some of the pressure in making decisions on the spot with little time to review, to reduce staff time in meetings, and gain efficiency in Regular Council meetings. Many other municipalities have established a Committee of the Whole for the reasons noted above. Meeting frequency ranges from once a month, to every two months, to every quarter or on an as needed basis. The summary attached to this report outlines the COW structure of a few municipalities within Alberta. If Council is in favour of a meeting of this sort, it is recommended that a monthly meeting be set for planning purposes; and if a meeting is not required in a given month, that it be cancelled. Suggested items for a Vulcan County Committee of the Whole meeting included: Delegations & Public Presentations Closed Meeting Items (for example, legal issues) Monthly Staff Reports Page 1 of 2 5 e) - 19 Sep 2018 Page 35 of 85 Monthly Councillor Reports New Business/Policies/Bylaws for Discussion A draft bylaw titled “Governance Priorities Committee” has been presented for Councils review. The bylaw includes terms of reference for the committee, and outlines the purpose as follows: To review upcoming and important issues and opportunities with members of Administration where deemed appropriate, where the focus is on understanding the broader policy implications of the items being considered. The purpose of the committee is to: Receive updates on emerging and ongoing projects and initiatives Meet principally as a forum for discussion rather than as a decision-making arena, enabling all Committee members to discuss key items without the requirement to make a decision The bylaw also includes the following components: Membership Chair Location, Date and Time of Meeting Administrative Support (functions of staff) Conduct of Meeting To note: some municipalities keep minutes of their Committee of the Whole meetings and some have chosen not too. From a public transparency perspective, it is recommended that Council keep minutes of committee meetings, in a detailed manner, and that they be available to the public. Financial/Policy Consideration Financial Impact: additional per diem would be required, but to what extent is undetermined at this time. Per diems would likely be reduced for Regular Council meetings, but offset by the COW meetings. Policy Impact: As per MGA Section 145 & 146, if a Council determines the need to establish a committee, it is to be done through bylaw, which must state the functions and procedures for the committee. Implementation/Communication If Council does establish a Committee of the Whole, meeting dates for 2018 will be advertised accordingly. FOIP Consideration n/a Respectfully Submitted by: Nick Fai, Director of Corporate Services Lansey Middleton, Legislative Services Manager CAO Signature: Attachments: - DRAFT Bylaw 2018-034 Governance Priorities Committee - Committee of the Whole Comparison Chart Page 2 of 2 5 e) - 19 Sep 2018 Page 36 of 85 VULCAN COUNTY Vulcan - Alberta BYLAW 2018-034 Being a bylaw of Vulcan County in the Province of Alberta to establish a Committee of Council to review and discuss upcoming and important issues and opportunities that may be brought back to a subsequent Council meeting for action. WHEREAS pursuant to section 145 of the Municipal Government Act, R.S.A. 2000, c.M-26, Council may pass bylaws in relation to the establishment, functions, procedure and conduct of council committees; NOW THEREFORE, the Council of Vulcan County enacts as follows: SHORT TITLE 1.0 This bylaw is called “Governance Priorities Committee”. DEFINITIONS 2.0 In this bylaw, unless the context otherwise requires: (1) “County” means Vulcan County (2) “Committee” means the Governance Priorities Committee (3) “Council” means the Municipal Council of Vulcan County ESTABLISHMENT 3.0 The Council of Vulcan County hereby establishes the Governance Priorities Committee. PURPOSE & FUNCTION 4.0 The Committee shall be governed in accordance with the Terms of Reference as presented in “Schedule A”, attached hereto and forming part of this bylaw. GENERAL 5.0 This Bylaw shall come into effect on the date of the third and final reading. Vulcan County Bylaw 2018-034 5 e) - 19 Sep 2018 Page 37 of 85 Received first reading this _____ day of ______, 2018 ______Jason Schneider, Reeve ______Nels Petersen, CAO Received second reading this _____ day of ______, 2018 ______Jason Schneider, Reeve ______Nels Petersen, CAO Presented for unanimous consent of Council to proceed to third reading ______Jason Schneider, Reeve ______Nels Petersen, CAO Received third reading and finally passed this ____day of ______, 2018 ______Jason Schneider, Reeve ______Nels Petersen, CAO Vulcan County Bylaw 2018-034 5 e) - 19 Sep 2018 Page 38 of 85 SCHEDULE ‘A’ BYLAW 2018-034 GOVERNANCE PRIORITIES COMMITTEE Effective: Page 1 of 2 GOVERNANCE & PRIORITIES COMMITTEE TERMS OF REFERENCE PURPOSE The Governance and Priorities Committee enables Committee members to review upcoming and important issues and opportunities with members of Administration where deemed appropriate, where the focus is on understanding the broader policy implications of the items being considered. The purpose of the committee is to: Receive updates on emerging and ongoing projects and initiatives. Meet principally as a forum for discussion rather than as a decision-making arena, enabling all Committee members to discuss key items without the requirement to make a decision. The key for the Committee is to keep the focus on the broader and more strategic items. The operation of the Committee is purposely kept informal to encourage deliberation of information and ideas. The Committee has no power to direct work or commit funds. The power to do those types of things rests with Council. Matters requiring further action will be forwarded as a recommendation to Council. LEGISLATIVE AUTHORITY Municipal Government Act, Section 145 & 146 MEMBERSHIP All Vulcan County elected officials. The Chief Administrative Officer, directors, managers and administrative staff will be in attendance at committee meetings to make presentations and answer questions. CHAIR The Reeve is the chairperson for all meetings, unless this responsibility is delegated by the Reeve to another committee member. In the absence of the Reeve, and no pending prior delegation, the Deputy Reeve shall act as Chair. LOCATION, DATE AND TIME OF MEETING Meetings will be held in Vulcan County Council Chambers, or may be changed to another location by the Chair by giving at least 48 hours’ notice to all committee members. Meetings will be held on a monthly basis, as determined by the Chair. A meeting date can be changed by the Chair with the approval of 2/3 of members. 5 e) - 19 Sep 2018 Page 39 of 85 SCHEDULE ‘A’ BYLAW 2018-034 GOVERNANCE PRIORITIES COMMITTEE Effective: Page 2 of 2 ADMINISTRATIVE SUPPORT The principle advisor to the Committee is the Chief Administrative Officer, who, in coordination with the Reeve, is responsible for preparing the agenda for Committee meetings. Committee agendas will be distributed to the Committee members four (4) days prior to a Committee meeting; and will be available to the public two (2) days prior to a Committee meeting. Minutes will be taken in an anecdotal minute taking style, which will contain objective and concise point-form summaries of discussions. They will be made available to the public and approved at the next Committee meeting. OR No formal minutes are kept of the proceedings; however, a Record of Deliberations (providing date, time, location, attendees, recommendations, etc.) is kept for reference purposes only. Prior to the adjournment of the meeting, the Committee will approve the recommendations that would be made to Council by consensus. If consensus cannot be achieved, the direction supported by the majority of committee members will be acted upon. CONDUCT OF MEETING Pursuant to Section 197(1) of the Municipal Government Act, the Committee will conduct its meetings in public, unless the matter is within one of the exceptions to disclosure as per the Freedom of Information and Protection of Privacy Act, in which the Committee may close all or part of its meeting to the public. 5 e) - 19 Sep 2018 Page 40 of 85 5 e) - 19 Sep 2018 COW Council Committee of the Whole (COW) Meetings/ Meetings/ Agendas Municipality Name Month Month Public Minutes Public Agenda Items Delegations; Councillor Reports; Strategic Priorities/Issues; Potential Strategic Priorities - For Consideration; RFDs for consideration by councillors; ratepayer inquiries to Yellowhead County Governance Priorities Committee 1 2 yes yes(detailed) councillors Town of Strathmore 1 2 yes yes New Business; Urgent Business; Confidential Info; Delegations; Councillor Monthly Reports, Director & Staff Monthly Reports; New Mountain View County Policies & Priorites Committee 1 2 yes yes (detailed) business (motions are drafted) Lacombe County Committee of the Whole 1 2 no no Items for Discussion (similar items that would be on Council agenda but for discussion Wheatland County Committee of the Whole 0.4 2 yes yes purposes only) Mackenzie County Committee of the Whole 1 2 yes no Delegations; Staff Reports; Draft Bylaws & Policies; Business for Discussion Delegations; Closed Meeting Sessions; Staff Reports; Committee Updates; Program Town of Beaumont Committee of the Whole 1 2.5 yes no Reviews Town of Canmore Committee of the Whole 1 4 yes yes Delegations; Staff Reports; Board/Committee Updates; Councillor Reports; Rocky View County Policy & Priorities Committee 1 2 yes yes Delegations; General Business; Bylaws Town of Okotoks Governance & Priorities Committee 1 2 yes no Reports for Discussion & Review; Closed Meeting Discussions Page 41 of 85 wmmc_.>w zmmdzm omOOCZOHPI mmunmaamnHo.NOHM 5 f) - 19 Sep 2018 moo_~mo_.n3.. Em 2.2. cm>: . HmI mmn.HM . Um . _.mm_.:moonma.“ I mzmm:m< Nu/rmm_m_mn_ wmmumn:E__ Nu/_.mm.m_m: ammc_.>z zmmdzm O." nocznu. I mm_unm3Um_.He‘85 mno:o=._n _um _u_.ouomm_m.wmn_6_.o::n_ . >mum:omEm m8<<_:mmozzmaI <_.__nm:no.5? m§§._n 3.238 BE I mommEm: m8:o3_n comaimam mmr5 oam_..8 wmn__:m.nmEommEm mno:o3_n _um >mm« nm«mE_ 1m<_m< ._.:mwo__o 15335 EH u_.mmm:.8ao:_m.8 mrosammm31 <05 1m<_m< 5 m:33m_.< .8 EH Emmms?gos Em E:n.n_o:m_: C : _:3::m Em Emumzm._mS Eomqmmmowam I:m:n.m_\vo=n< noau?mammoz H3u_m:._m:nm:o:\no_=_:::_nm:o: m:o:E noc:n__ mcu3 3:. no:mEm_.mn_o: _~mm_umn5.___ VULCAN COUNTY Vulcan - Alberta BYLAW 2018-032 Being a Bylaw of Vulcan County in the Province of Alberta to establish a Committee of Council to provide recommendations to Council on policies, strategic initiatives, and budget items related to economic development in Vulcan County. WHEREAS pursuant to section 145 of the Municipal Government Act, R.S.A. 2000, c.M-26, Council may pass bylaws in relation to the establishment, functions, procedure and conduct of council committees; WHEREAS Vulcan County Council deems it necessary create a committee whom advises Council on policies, bylaws, budgets, initiatives, and opportunities related to economic development; NOW THEREFORE, the Council of Vulcan County enacts as follows: SHORT TITLE 1.0 This bylaw is called “Economic Development Committee Bylaw”. DEFINITIONS 2.0 In this bylaw, unless the context otherwise requires: (1) “County” means Vulcan County (2) “Committee” means Economic Development Committee (3) “Council” means the Municipal Council of Vulcan County ESTABLISHMENT 3.0 The Council of Vulcan County hereby establishes the Economic Development Committee. PURPOSE & FUNCTION 4.0 The Committee shall be governed in accordance with the Terms of Reference as presented in “Schedule A”, attached hereto and forming part of this bylaw. GENERAL 5.0 This Bylaw shall come into effect on the date of the third and final reading. Vulcan County Bylaw 2018-032 5 h) - 19 Sep 2018 Page 47 of 85 Received first reading this _____ day of ______, 2018 ______Jason Schneider, Reeve ______Nels Petersen, CAO Received second reading this _____ day of ______, 2018 ______Jason Schneider, Reeve ______Nels Petersen, CAO Presented for unanimous consent of Council to proceed to third reading ______Jason Schneider, Reeve ______Nels Petersen, CAO Received third reading and finally passed this ____day of ______, 2018 ______Jason Schneider, Reeve ______Nels Petersen, CAO Vulcan County Bylaw 2018-032 5 h) - 19 Sep 2018 Page 48 of 85 SCHEDULE A Bylaw 2018-032 Economic Development Committee TERMS OF REFERENCE Mandate The mandate of the Economic Development Committee is to provide recommendations to Council on policies, strategic initiatives, and budget items related to economic development in Vulcan County. Purpose 1. On an annual basis, review and provide input into the detailed annual economic development work plan and related budget. 2. To advise council on strategic economic development initiatives and opportunities. 3. To advise council on policies and bylaws related to doing business within Vulcan County. 4. To advise and support council on international opportunities (in particular related to investment and trade) which may be beneficial to Vulcan County and its agricultural/business community. Membership 1. The Economic Development Committee shall consist of four appointed members of Vulcan County Council 2. Initial formation and appointment of members by council resolution; subsequent appointments will be done on an annual basis during the Vulcan County’s Organizational meeting. Term of Membership 1. Term of membership shall not extend past the annual Organizational meeting of Council. Members may be reappointed at the Organizational meeting. 2. In the event that a member of the Economic Development Committee ceases to hold office, they shall also cease to be a member of the Committee. Chair 1. A Chairperson will be agreed upon by consensus amongst the committee members and will maintain this position for the duration of the yearly appointment. Quorum 1. A majority of committee members shall constitute a quorum. Meeting Arrangements and Frequency Meetings will be held quarterly at the County Administration building. 1. In addition to the regularly scheduled meetings, if a meeting is required it will be called by the Chairperson or the Economic Development Officer. 5 h) - 19 Sep 2018 Page 49 of 85 Economic Development Committee Terms of Reference Page 2 of 2 2. Agendas for the meeting will be provided by the Economic Development Officer three days in advance of the meeting. 3. Agenda items must be provided to the Economic Development Officer no later than five days in advance of the meeting date. Last minute items may be added to the agenda at the start of the meeting at the Chairperson’s discretion. 4. Minutes from all meetings will be provided to the Committee Members at the following meeting for review and amendment/approval. 5. Meetings shall not exceed four hours. Reporting to Council 1. Recommendations of the Committee must be adopted by the Committee prior to presentation to Council. 2. Recommendations of the Committee will be submitted to Council in the form of a Request for Decision report containing the proposed recommendation. 3. The Chairperson will present the report and recommendation to Council, supported by the Economic Development Officer and/or the Manager of Development Services (as required). 4. The Committee shall report to Council 2-3 times per year (or as decided by the Committee) to update Council and the public as to its projects and other relevant issues with the exception of any ongoing projects that are confidential in nature. Funding - Per Diem & Expenses 1. Payment of a per diem and expenses as per Vulcan County’s set rates. 2. The Economic Development Committee shall not enter into agreements, spend funds or obligate the County in any fashion without approval of County Council. Administrative Support 1. The County’s Economic Development Officer and Department of Development Services will provide administrative support. Participation by Others 1. The Chair may authorize the attendance and participation of resource staff and other persons who may have information or other resources that may be of interest to the Economic Development Committee. Confidentiality 1. Economic Development Committee members shall be sworn to confidentiality respecting all closed meeting matters discussed by Vulcan County Council. 5 h) - 19 Sep 2018 Page 50 of 85 . Wm cmmn3.. _umn_m_o: wmm:_.>w zmmdzm omnocznu. I mm_unm3_um_.Hm‘NOHM _.m_8 _<_nm_.mmo_._um ._.:mn_m E oam? 8 mm?mama.Hm3 Eouomimno::n=Eamon>m3_:_m?.:_o: .8 mm:wmmmmqnzzo._n_mm_ _onm~_o:mmqocsmEm _m_Am3. mcom» _m::E. com?8% comaSoozzm3 .2. m3u_mu:c_.o vm_.::mmammnnmmmmmam$3 mnnmmmmowm3m6m:n< ammuosumwm.: <<___cmm_m:mE H::u_m3m:nwn_o_..\no=.3::mnmn_o: >n_3_:_mqmqo: >.Hmn_==m_..nm_ Page 52 of 85 nmmmN0*N «Q Wm cmmn3.. Umn_m_o: 0.nvn\\ wmm:_.>w zmmdzm O1 OOCZOE. I mmunmacmq5. Sum _.m_8 _<_nm_.mmo_.12.: Um ?mnoiimznmn >n:o:" 5 d._>._. >92 mqmaos msmmmmm _u_.o..mmm_o:m_nmaumqoczaamm?smq3 mam? m Eco; 2: noc:n__Emmismam 1.,ouomm_mwmn_£_.o::n_ mno:o3_n _um HEouommEm" noc:n=E39 >q3_:_m:m&o: 8 msommmmu8mmmmwo:m_nmaum?ocsanmm?smq.8 mamE3: 338 mEcon Sn_:a_:m .n_3m__:mmman339 mmmamnmm.3 qmmmam.8 gm 1:m:n_m_\uo=n< no:mEm_,m:o: <58: noc:2.m 5.5 cmmm<_m< H3Emamznmaoz\no3_:::_nmmc: >a3_:§s%: <<___3o _~mmUmnnm:__ U_«mnnc_. rm 2.:_.. mos: 5 k) - 19 Sep 2018 U__.mnno_.9. nozuo?nmmmwsnmmI >:m=mnNoam no_. oqmnmmo_.<_nmm . ca: 239.0: manma3_:_m:.mmo: 2 no?oanmmm_.<_nommQ_ 13.3: . _u_.onmmmmn_Eqmm no.5? :wm_c_m:U_< _<_::_n_ m_>nno::.nm:n . 080:6 n_m__ >nno::nm umm_u_m . N 39:2 nsmncmEsm . 3&3 m_.|_.Um<3m:.a%.__< . >msmmgma8 N”/_.mmW_m: _ummmH0*w Page 55 of 85 >nno:_..nm Wmnm_ um<3m:Hm no.5? 5 k) - 19 Sep 2018 H:_no2:mn_o: mm_.<_nmm_<_m:mm_. ._.3:u_m msooazm.8n::o_om< Gmcmmms? mznocz?mqma SE: n>zm._u:o:mm Em ._.mn_.:mn_m: UmumncqmanEmsocmam 3928: man3: .Qm:mEo: ow93$ 3 :m<:mn:1n_m: 0 cuamzznE«m_ mnE_.mmm_:© mmzmaqoz 9“ cugm?mgmaamq%<_m8: Sm? n:_ N”/_.mm_m: _~mm_umnn_“:__ N”/_.mm_m_m: REGULAR MEETING OF COUNCIL – SEPTEMBER 19, 2018 Financial Reports Recommended Action: That Council accept the Financial Report(s) for information. Proposal & Background To provide information to Council relating to the operating transactions of the County, Administration provides the following: 1st Council Meeting: Investment Report – reporting on investment transactions within two months of the month end, due to the timing of receiving the investment statements (i.e. January transactions reported on the 1st Council meeting of March – received mid-late February). 2nd Council Meeting: Cheque Listing – reporting of cheques paid from the prior month (all cheques approved by the Reeve prior to disbursement). EFT Summary – reporting EFT transactions from the prior month. If a Council meeting is not scheduled (i.e. 2nd meeting in March for the RMA convention), the financial reports are provided on the subsequent Council meeting. Note that due to the timing of receipt of investment statements, all reports will be provided at this meeting. Strategic Plan Alignment Not applicable to the Strategic Plan Financial/Policy Consideration N/A Implementation/Communication Administration will follow through on all areas for review and where adjustments are required. FOIP Consideration N/A Respectfully Submitted by: Nick Fai, Director of Corporate Services CAO Signature & Comments Attachment: - EFT Summary – August 2018 - Cheque listing – August 2018 Page 1 of 1 5 l) - 19 Sep 2018 Page 58 of 85 Vulcan County - Electronic Fund Transfer Summary Period: August 1-31, 2018 Date Vendor Description Type Amount 1-Aug-18 ATB/Moneris Bank & Credit Card fees FEES 3,431.60 1-Aug-18 CML Monitoring Alarm monitoring SERVICES 52.50 2-Aug-18 WCB Alberta WCB remittances PAYROLL 7,353.93 2-Aug-18 LAPP County LAPP pension contribution PAYROLL 36,127.19 3-Aug-18 Payroll - EFT County Bi-weekly Payroll PAYROLL 131,443.60 6-Aug-18 Sunshine Gas Natural gas UTILITIES 324.82 10-Aug-18 Receiver General Tax, EI, & CPP remittances PAYROLL 56,288.70 10-Aug-18 AMSC Benefits remittances PAYROLL 31,789.80 17-Aug-18 Payroll - EFT County Bi-weekly Payroll PAYROLL 141,034.25 17-Aug-18 LAPP County LAPP pension contribution PAYROLL 37,098.10 21-Aug-18 Axia Supernet Axia Supernet SERVICES 834.75 24-Aug-18 Receiver General Tax, EI, & CPP remittances PAYROLL 56,588.97 24-Aug-18 Access Gas Natural gas UTILITIES 1,017.57 24-Aug-18 LAPP County LAPP pension contribution PAYROLL 37,294.82 27-Aug-18 Telus Telus phone charges SERVICES 2,348.12 31-Aug-18 Payroll - EFT County Bi-weekly Payroll PAYROLL 147,419.61 4-Sep-18 Mastercard Credit Card charges * MISC * 2,654.16 693,102.49 TYPES OF MASTERCARD CHARGES EQUIPMENT, $158.95 TRAVEL, $1,041.99 ADVERTISING, $16.94 REGISTRATIONS, $1,128.84 EDUCATION, $290.22 REPAIRS & MAINTENANCE, $17.22 5 l) - 19 Sep 2018 Page 59 of 85 System: 9/10/2018 2:11:13 PM Vulcan County Page: 1 User Date: 9/10/2018 VENDOR CHEQUE REGISTER REPORT User ID: fain Payables Management Ranges: From: To: From: To: Cheque Number First Last Cheque Date 8/1/2018 8/31/2018 Vendor ID First Last Chequebook ID First Last Vendor Name First Last Sorted By: Cheque Date * Voided Cheques Cheque Number Vendor ID Vendor Cheque Name Cheque Date Chequebook ID Audit Trail Code Amount ------206205 010320 ACTIVE LOCK & SAFE LTD 8/15/2018 ATB PMCHQ00000762 $48.83 206206 010895 A K BROWN REFRIGERATION & AIR 8/15/2018 ATB PMCHQ00000762 $4,956.00 206207 011209 RMA FUEL LTD. 8/15/2018 ATB PMCHQ00000762 $75,673.20 206208 011210 RURAL MUNICIPALITIES OF ALBERT 8/15/2018 ATB PMCHQ00000762 $10,399.16 206209 011252 ALTALIS LTD. 8/15/2018 ATB PMCHQ00000762 $3,156.30 206210 011270 ARMAN EQUIPMENT SALES INC 8/15/2018 ATB PMCHQ00000762 $108.74 206211 011273 ARMTEC 8/15/2018 ATB PMCHQ00000762 $18,265.97 206212 011277 ARROWWOOD CO-OP ASSN LTD 8/15/2018 ATB PMCHQ00000762 $13,009.08 206213 011343 ALBERTA INVASIVE SPECIES COUN 8/15/2018 ATB PMCHQ00000762 $1,890.00 206214 011534 ARMSTRONG, ROD & MARIANNE 8/15/2018 ATB PMCHQ00000762 $550.00 206215 020520 BENCHMARK ASSESSMENT CONSULTAN 8/15/2018 ATB PMCHQ00000762 $15,312.50 206216 020563 BERTSCHY, FREDERICK CLARENCE 8/15/2018 ATB PMCHQ00000762 $265.83 206217 021839 BROWN, RITA MARGARET 8/15/2018 ATB PMCHQ00000762 $71.26 206218 022063 BUBLBEUP MARKETING CORP 8/15/2018 ATB PMCHQ00000762 $73.50 206219 022064 BUCHANAN, AVIS 8/15/2018 ATB PMCHQ00000762 $589.81 206220 030160 CANADIAN PACIFIC RAILWAY COMPA 8/15/2018 ATB PMCHQ00000762 $248.00 206221 030209 THE CANADA TRUST COMPANY 8/15/2018 ATB PMCHQ00000762 $90.00 206222 030804 CHAMPION FIRE DEPARTMENT 8/15/2018 ATB PMCHQ00000762 $475.25 206223 031513 COCKWILL, SHANE 8/15/2018 ATB PMCHQ00000762 $1,259.07 206224 031525 COBB, DONALD GILBERT 8/15/2018 ATB PMCHQ00000762 $2,612.46 206226 031585 COUNTRY CHRYSLER 8/15/2018 ATB PMCHQ00000762 $990.18 206227 032154 CUMMINS WESTERN CANADA LP 8/15/2018 ATB PMCHQ00000762 $4,474.61 206228 040987 DIGITAL CONNECTION OFFICE SYST 8/15/2018 ATB PMCHQ00000762 $2,667.46 206229 041598 DONOVAN, SERENA 8/15/2018 ATB PMCHQ00000762 $2,311.57 206230 041697 DOUG'S SPORTS 8/15/2018 ATB PMCHQ00000762 $131.25 206231 042180 DUNLOP WESTERN STAR TRUCK CENT 8/15/2018 ATB PMCHQ00000762 $1,303.56 206232 050314 EASTSIDE DODGE.CHRYSLER.JEEP 8/15/2018 ATB PMCHQ00000762 $227.03 206233 050550 848315 ALBERTA LTD 8/15/2018 ATB PMCHQ00000762 $1,746.29 206234 051459 ENVIRO HAZMAT EMERGENCY RESPON 8/15/2018 ATB PMCHQ00000762 $13,807.32 206235 060001 THE F.I.R.M. INC. 8/15/2018 ATB PMCHQ00000762 $306.57 206236 060931 FINNING CANADA 8/15/2018 ATB PMCHQ00000762 $650.65 206237 061599 FOX SAFETY 8/15/2018 ATB PMCHQ00000762 $464.42 206238 070110 GARLOCK, KENNETH J & TONI LYNN 8/15/2018 ATB PMCHQ00000762 $326.03 206239 070577 WSP CANADA INC. 8/15/2018 ATB PMCHQ00000762 $18,575.29 206240 071280 GOVERNMENT OF ALBERTA 8/15/2018 ATB PMCHQ00000762 $60.00 206241 071826 GREGG DISTRIBUTORS (CALGARY) 8/15/2018 ATB PMCHQ00000762 $576.70 206242 080100 HAGEN ELECTRIC LTD. 8/15/2018 ATB PMCHQ00000762 $634.95 206243 080236 HART, KENNETH LEE 8/15/2018 ATB PMCHQ00000762 $74.25 206244 080244 VULCAN REGISTRY LTD 8/15/2018 ATB PMCHQ00000762 $129.35 206245 080259 HARRISON, LAURA DOREEN 8/15/2018 ATB PMCHQ00000762 $1,230.20 206246 081272 HOBART HOLDINGS 8/15/2018 ATB PMCHQ00000762 $210.00 206247 081537 HOME DEPOT CREDIT SERVICES 8/15/2018 ATB PMCHQ00000762 $174.87 206248 082075 HTH HEATECH INC 8/15/2018 ATB PMCHQ00000762 $2,183.48 206249 091440 INGENIOUS SOFTWARE 8/15/2018 ATB PMCHQ00000762 $372.75 206250 101239 JOHN DEERE FINANCIAL 8/15/2018 ATB PMCHQ00000762 $4.35 206251 110700 KHAN, HARTLEY 8/15/2018 ATB PMCHQ00000762 $55.72 206252 111570 KOST FIRE EQUIPMENT LTD. 8/15/2018 ATB PMCHQ00000762 $938.28 206253 111598 KOVACS, TIBOR 8/15/2018 ATB PMCHQ00000762 $134.16 206254 120150 THE GOVERNMENT OF ALBERTA 8/15/2018 ATB PMCHQ00000762 $5.00 206255 120562 LETHBRIDGE DODGE CHRYSLER JEEP 8/15/2018 ATB PMCHQ00000762 $59.64 206256 121582 LOVO, DR. LANA 8/15/2018 ATB PMCHQ00000762 $623.22 206257 122478 LYCKMAN, LAURIE 8/15/2018 ATB PMCHQ00000762 $1,675.17 206258 130153 MARKET STREET VULCAN 8/15/2018 ATB PMCHQ00000762 $5.23 206259 130357 MLT AIKINS LLP 8/15/2018 ATB PMCHQ00000762 $8,841.95 206260 130500 MEGA-TECH 8/15/2018 ATB PMCHQ00000762 $19,430.27 206261 130953 MILO FREIGHT SYSTEMS INC. 8/15/2018 ATB PMCHQ00000762 $424.03 5 l) - 19 Sep 2018 Page 60 of 85 System: 9/10/2018 2:11:13 PM Vulcan County Page: 2 User Date: 9/10/2018 VENDOR CHEQUE REGISTER REPORT User ID: fain Payables Management * Voided Cheques Cheque Number Vendor ID Vendor Cheque Name Cheque Date Chequebook ID Audit Trail Code Amount ------206262 131414 WILLIAM MONTGOMERY 8/15/2018 ATB PMCHQ00000762 $6,600.00 206263 140930 NIEBOER FARM SUPPLIES 8/15/2018 ATB PMCHQ00000762 $1,929.90 206264 150961 1577368 ALBERTA LTD 8/15/2018 ATB PMCHQ00000762 $458.29 206265 160982 XPLORNET COMMUNICATIONS INC. 8/15/2018 ATB PMCHQ00000762 $294.00 206266 161530 POULIN'S PEST CONTROL 8/15/2018 ATB PMCHQ00000762 $113.40 206267 180146 R.A. WEST INTERNATIONAL INC 8/15/2018 ATB PMCHQ00000762 $59.33 206268 181522 ROCKY MOUNTAIN PHOENIX 8/15/2018 ATB PMCHQ00000762 $1,437.44 206269 181525 ROCK SOLID SOLUTIONS INC 8/15/2018 ATB PMCHQ00000762 $163.80 206270 190820 SHAW GMC CHEVROLET BUICK INC 8/15/2018 ATB PMCHQ00000762 $52,293.41 206271 191346 SMITH, RYAN 8/15/2018 ATB PMCHQ00000762 $2,513.17 206272 192089 SUMMIT ACCEPTANCE LIMITED PART 8/15/2018 ATB PMCHQ00000762 $1,272.17 206273 192099 POSTMEDIA NETWORK INC 8/15/2018 ATB PMCHQ00000762 $1,260.00 206274 192115 SUPERIOR SAFETY CODES INC. 8/15/2018 ATB PMCHQ00000762 $3,092.12 206275 192550 SWANSON, KEVIN 8/15/2018 ATB PMCHQ00000762 $300.00 206276 200405 UNIFIRST CANADA LTD 8/15/2018 ATB PMCHQ00000762 $1,264.77 206277 202374 TWIN VALLEY FARMS INC 8/15/2018 ATB PMCHQ00000762 $1,834.21 206278 202392 TWIN VALLEY REGIONAL WATER 8/15/2018 ATB PMCHQ00000762 $7,514.41 206279 210120 UAP/NAPA AUTO PARTS 8/15/2018 ATB PMCHQ00000762 $902.53 206280 211455 UFA CO-OPERATIVE LIMITED 8/15/2018 ATB PMCHQ00000762 $4,757.39 206281 220122 VAN HOUTTE COFFEE SERVICES INC 8/15/2018 ATB PMCHQ00000762 $584.54 206282 220600 VISTA WEST FARMS LTD 8/15/2018 ATB PMCHQ00000762 $824.27 206283 222182 VULCAN MEDICAL CLINIC 8/15/2018 ATB PMCHQ00000762 $30,000.00 206284 230133 WATER PURE & SIMPLE 8/15/2018 ATB PMCHQ00000762 $57.50 206285 230560 WESTERN CANADA WELDING PRODUCT 8/15/2018 ATB PMCHQ00000762 $223.62 206286 230860 WFR WHOLESALE FIRE & RESCUE LT 8/15/2018 ATB PMCHQ00000762 $83.83 206287 231550 WOLFE'S HOME HARDWARE 8/15/2018 ATB PMCHQ00000762 $292.61 206288 231700 WURTH CANADA LIMITED 8/15/2018 ATB PMCHQ00000762 $883.09 206289 262045 ZOLL MEDICAL CANADA INC 8/15/2018 ATB PMCHQ00000762 $122.73 REMIT000000000001919 121503 LOCAL AUTHORITIES PENSION PLAN 8/15/2018 PMCHQ00000762 $0.00 206290 011209 RMA FUEL LTD. 8/27/2018 ATB PMCHQ00000763 $36,033.59 206291 011210 RURAL MUNICIPALITIES OF ALBERT 8/27/2018 ATB PMCHQ00000763 $21,898.64 206293 011346 ALTAGAS LTD 8/27/2018 ATB PMCHQ00000763 $10,140.24 206294 011364 GOVERNMENT OF ALBERTA 8/27/2018 ATB PMCHQ00000763 $1,155.00 206295 012619 AZTEC MACHINE WORKS LTD 8/27/2018 ATB PMCHQ00000763 $102.31 206296 020186 BARONS FIRE DEPARTMENT 8/27/2018 ATB PMCHQ00000763 $3,740.00 206297 021842 BROWNLEE LLP 8/27/2018 ATB PMCHQ00000763 $498.26 206298 030320 CANADIAN ENERGY 8/27/2018 ATB PMCHQ00000763 $847.98 206299 030597 CENTRAL SOURCE FLEET SOLUTIONS 8/27/2018 ATB PMCHQ00000763 $525.00 206300 030844 CHARKO, JULIA 8/27/2018 ATB PMCHQ00000763 $2,572.50 206301 031524 COCKWILL, JOHN CHARLES & SHARO 8/27/2018 ATB PMCHQ00000763 $121.72 206302 031544 COMMERCIAL TRUCK EQUIPMENT COR 8/27/2018 ATB PMCHQ00000763 $10,605.59 206303 032154 CUMMINS WESTERN CANADA LP 8/27/2018 ATB PMCHQ00000763 $801.48 206304 032170 CUSTOM PROTECT EAR INC 8/27/2018 ATB PMCHQ00000763 $1,788.15 206305 040992 DIGITEX CANADA INC 8/27/2018 ATB PMCHQ00000763 $444.50 206306 051338 EMERALD FARMS LTD 8/27/2018 ATB PMCHQ00000763 $1,497.74 206307 061587 49 NORTH LUBRICANTS 8/27/2018 ATB PMCHQ00000763 $17,081.88 206308 070254 GP FUELS INC 8/27/2018 ATB PMCHQ00000763 $66.91 206309 070350 GATEWAY SAFETY SERVICES LTD 8/27/2018 ATB PMCHQ00000763 $147.00 206310 070552 AWARE360 LTD 8/27/2018 ATB PMCHQ00000763 $1,514.10 206311 071506 GOLDEN VALLEY GRAIN LTD. 8/27/2018 ATB PMCHQ00000763 $173.04 206312 071509 GOLDHAWK PRINTING & GRAPHICS 8/27/2018 ATB PMCHQ00000763 $14.70 206313 071823 GREATWEST KENWORTH 8/27/2018 ATB PMCHQ00000763 $84.61 206314 071826 GREGG DISTRIBUTORS (CALGARY) 8/27/2018 ATB PMCHQ00000763 $4,560.23 206315 071859 GREENE, DENNIS GERALD 8/27/2018 ATB PMCHQ00000763 $295.21 206316 081272 HOBART HOLDINGS 8/27/2018 ATB PMCHQ00000763 $262.50 206317 081537 HOME DEPOT CREDIT SERVICES 8/27/2018 ATB PMCHQ00000763 $432.03 206318 101239 JOHN DEERE FINANCIAL 8/27/2018 ATB PMCHQ00000763 $68.07 206319 111570 KOST FIRE EQUIPMENT LTD. 8/27/2018 ATB PMCHQ00000763 $347.18 206320 111950 K.S. CLEANING 8/27/2018 ATB PMCHQ00000763 $2,415.00 206321 121523 LOGAN, DOUG 8/27/2018 ATB PMCHQ00000763 $2,580.67 206322 121524 LOGAN, DOUGLAS C & HEATHER J 8/27/2018 ATB PMCHQ00000763 $428.05 206323 121570 LOOMIS EXPRESS 8/27/2018 ATB PMCHQ00000763 $178.63 206324 130144 MAINTENANCE ENFORCEMENT PROGRA 8/27/2018 ATB PMCHQ00000763 $600.00 5 l) - 19 Sep 2018 Page 61 of 85 System: 9/10/2018 2:11:13 PM Vulcan County Page: 3 User Date: 9/10/2018 VENDOR CHEQUE REGISTER REPORT User ID: fain Payables Management * Voided Cheques Cheque Number Vendor ID Vendor Cheque Name Cheque Date Chequebook ID Audit Trail Code Amount ------206325 130153 MARKET STREET VULCAN 8/27/2018 ATB PMCHQ00000763 $153.57 206326 130157 MARKS OILFIELD SERVICE INC 8/27/2018 ATB PMCHQ00000763 $26.25 206328 130302 MCASPHALT INDUSTRIES LTD 8/27/2018 ATB PMCHQ00000763 $38,021.66 206329 130500 MEGA-TECH 8/27/2018 ATB PMCHQ00000763 $10,330.92 206330 130528 MERIDIAN ONECAP 8/27/2018 ATB PMCHQ00000763 $119.60 206331 130947 MILO SEED CLEANING ASSOCIATION 8/27/2018 ATB PMCHQ00000763 $250,000.00 206332 131558 MORNEAU SHEPELL LTD 8/27/2018 ATB PMCHQ00000763 $157.50 206333 140722 NEW WEST FREIGHTLINER INC. 8/27/2018 ATB PMCHQ00000763 $305.98 206334 151220 OLDMAN RIVER REGIONAL SERVICES 8/27/2018 ATB PMCHQ00000763 $1,168.10 206335 160399 ACRODEX INC. dba PCM CANADA 8/27/2018 ATB PMCHQ00000763 $1,412.16 206336 160574 NELS PETERSEN 8/27/2018 ATB PMCHQ00000763 $487.68 206337 160970 PITNEY BOWES LEASING 8/27/2018 ATB PMCHQ00000763 $1,119.70 206338 161820 PREMA SOUTHERN ALBERTA 8/27/2018 ATB PMCHQ00000763 $420.56 206339 162110 PUROLATOR INC. 8/27/2018 ATB PMCHQ00000763 $96.11 206340 180700 WELLS FARGO EQUIPMENT FIN CO 8/27/2018 ATB PMCHQ00000763 $1,645.31 206341 181522 ROCKY MOUNTAIN PHOENIX 8/27/2018 ATB PMCHQ00000763 $1,156.52 206342 181535 ROGERS 8/27/2018 ATB PMCHQ00000763 $2,889.70 206343 190150 SAMSON, JOHN STEVEN 8/27/2018 ATB PMCHQ00000763 $765.45 206344 190351 SCHNEIDER, JASON 8/27/2018 ATB PMCHQ00000763 $1,999.58 206345 190507 SECURCOM TECHNOLOGIES INC. 8/27/2018 ATB PMCHQ00000763 $3,550.05 206346 192099 POSTMEDIA NETWORK INC 8/27/2018 ATB PMCHQ00000763 $630.00 206347 192127 SUPERIOR PROPANE 8/27/2018 ATB PMCHQ00000763 $36.75 206348 200405 UNIFIRST CANADA LTD 8/27/2018 ATB PMCHQ00000763 $1,249.67 206349 200820 THE GOVERNMENT OF ALBERTA 8/27/2018 ATB PMCHQ00000763 $24,625.07 206350 210120 UAP/NAPA AUTO PARTS 8/27/2018 ATB PMCHQ00000763 $2,621.04 206351 211455 UFA CO-OPERATIVE LIMITED 8/27/2018 ATB PMCHQ00000763 $368.16 206352 220122 VAN HOUTTE COFFEE SERVICES INC 8/27/2018 ATB PMCHQ00000763 $310.96 206353 230133 WATER PURE & SIMPLE 8/27/2018 ATB PMCHQ00000763 $80.00 206354 231550 WOLFE'S HOME HARDWARE 8/27/2018 ATB PMCHQ00000763 $81.63 206355 232511 WYATT, WADE MELVIN 8/27/2018 ATB PMCHQ00000763 $142.50 206356 030008 CDW CANADA 8/27/2018 ATB PMCHQ00000763 $1,495.27 REMIT000000000001920 121503 LOCAL AUTHORITIES PENSION PLAN 8/27/2018 PMCHQ00000763 $0.00 REMIT000000000001921 180520 RECEIVER GENERAL FOR CANADA 8/27/2018 PMCHQ00000763 $0.00 ------Total Cheques: 152 Total Amount of Cheques: $827,503.25 ====== 5 l) - 19 Sep 2018 Page 62 of 85 % rm cmmn3.. Umn_m.o: QhuQ>\V.«\ wmmcr>z zmmdzm O1 OOCZOE. I mm_unm:..Um_.Ho‘Noun wcnumnnc_:_:_?mm ZmmzsmUmnmm 5 m) - 19 Sep 2018 _~mno_::..m:nmn>nn_o:" Ema noc:n__mn:mn_:_m_um.2 _...nouomm_m.wmn_6_.o::n >._35§§_o: _mn:2m:.m_<< >a3_:_mqmgo: a «mno33m:&:m_ mamano33_.nmm amnmmcmmmn2: Em Emmx% 2o _~m833m:ama amnmmn: magma933.2% Bmmqsmmu . < _u__..m:n.m_\_uo=n H3u_m3m_..nmmo:\no33::_nm:o: €32 no33_.nmm gmwmm<3: cmmmnmag mm 3:. no:mEm_.wn_o: :\m ?mmumn5.___ n>o m_m:m£.__.m 9 no:::m:nm" Page 63 of 85 nmmmH0+H _% 0.0n\>\w:v\ ?mm:_.>_~ zmmdzm O." noczn:.I mmvqmzwmz Hm.Noam 5 n) - 19 Sep 2018 90 Nm can3.. :5 2°33 o.“>: cmnNoam . >:o:mnH: 28 manno::n: Bmmqsm. . _no__o< m.__.aE2_ _~m%mnS___< _.<_ Zm_w E3 3 32. >._3_=§§_ N”/_.mm_m_m: Moving Forward Building Opportunities for Our Future Vulcan County and the Municipal District of Taber INTERMUNICIPAL COLLABORATION FRAMEWORK AGREEMENT 5 o) - 19 Sep 2018 Page 68 of 85 FORWARD Vulcan County and the Municipal District of Taber share a common history. Both have distinct and similar municipal characteristics, and both are rural municipalities based upon building and maintaining core services including roads, bridges and airports which are designed to service an agricultural and resource based economy. Together these same individual characteristics link them into a healthy and viable regional municipality. Most people understand increasing the level of collaboration as an ability to provide more efficient and better service levels to municipal ratepayers in the region. However, while some services can possibly be provided solely in a single municipality the increased opportunity in working together is also recognized in increased economies of scale, sustainability of some services, quality of services and efficiency in delivery. In other words, dovetailing the individual characteristics of the municipalities creates expanded resources and advances quality of life opportunities to the people in the region. The image of “two municipalities – one purpose” describes the philosophy of the two Councils. The two municipalities are committed to identify current and future issues where joint benefits may be realized through more formalized and rigorous processes and cooperation. Examples are evident in servicing areas such as planning, economic development and creating a complete region that is attractive for people to live, work and play. As the Provincial Government seeks to encourage regional thinking, the Municipal District of Taber and Vulcan County are well placed to lead proactively through the creation of this Intermunicipal Collaboration Framework Agreement. 5 o) - 19 Sep 2018 Page 69 of 85 The Municipal District of Taber and Vulcan County share a common history and foundation based upon irrigated agriculture and the oil and gas industry Goals of the Intermunicipal Collaboration Framework Agreement The Intermunicipal Collaboration Framework has five main purposes: 1. To meet the requirements of provincial legislation. 2. To promote the principles of collaboration between neighboring municipalities with a common border. 3. To ensure municipalities consult and communicate on intermunicipal matters. 4. To clearly lay out a process that the partners to this agreement can review service levels and decide if the service would benefit from being regionally operated & funded. 5. To consider appropriate fair funding mechanisms and deal with differences which may occur from time to time. 5 o) - 19 Sep 2018 Page 70 of 85 The ICF Agreement between Vulcan County and the Municipal District of Taber will: Recognize and share the vision and priorities of the two municipalities toward providing effective and efficient service levels to their ratepayers: Where feasible and practical – each municipality will work together to assess how commonly utilized services will be provided and funded for the benefit of ratepayers. Strengthening the region while maintaining local autonomy: Each Council maintains the right to make individual decisions for their ratepayers, but each agree that they will always consider the bigger regional municipality in the decision- making process. Promote networks and linkages: Developing positive joint approaches where practical to create efficiencies by sharing opportunities, connections, goals, knowledge and experience to promote the greater good between both municipalities. Embrace differences in respective municipalities: The distinct characteristics of the individual municipalities is advantageous in providing choice and diversity. Cooperation not Competition: Although each municipality is responsible to its citizens there is recognition that the citizens and businesses of the region share similar needs and interests and as such each Council will emphasize cooperation and therefore not direct competition with respect to setting municipal policy. Foster an environment of openness and trust: Cooperation and collaboration requires communication that in turn encourages understanding and better results in reaching common goals. Commitment to Consultation and Cooperation – Consultation Protocol: The fundamental basis of this agreement is communication and consultation and as such the two municipalities agree to consult on projects which have a regional impact. By recognizing the requirement to consult, each municipality will include the other in their project circulations and both agree to meet and work through matters as they arise. Where notification has been provided that a meeting is required it shall be first handled by the respective CAO’s or their designate and if that does not resolve the concerns at hand it shall be dealt with by a committee from each council recognizing time may be of essence. The purpose of this consultation protocol is to ensure that the municipalities leverage opportunities and develop common solutions to any challenges that affect the region. It is understood that this agreement will encourage communication at all levels of the organization to ensure opportunities are recognized, information is passed through the respective organization and decision makers are informed not just about their own municipality but about regional issues and concerns. Cooperation, collaboration and commitment to consult are not meant to constrain or restrict the authority or the ability of individual Councils or to homogenize the unique culture and identity of each municipality. It is likely that there will be instances of differences in values, goals, beliefs, perspectives and decisions which are not common to both communities. In these instances, where differences remain, the commitment to communicate will enable the communities to develop proactive and positive solutions to issues that may arise. 5 o) - 19 Sep 2018 Page 71 of 85 Roles in Managing the Intermunicipal Collaboration Framework Agreement: The Role of both Councils: Each Council retains the ability and responsibility to make decisions on behalf of their residents. As the public is at the center of any governance initiative their voice needs to be taken into account to insure the impacts of services and actions taken in the region have the desired results and support the sustainability of the region. By signing onto the agreement each Council affirms the commitment to increased cooperation at both the council and administration levels. This agreement signals a shift towards maximizing regional benefit through collaborative decision making. Each Council member will demonstrate leadership to act strategically as they formulate plans for each of their organizations which will bring value to the citizens of both communities. The Role of the CAOs and Administration: The CAOs have been identified as the principals responsible for maintaining the agreement, its delivery and dealing with intermunicipal issues that surface from time to time during the term of this agreement. Administration brings continuity to the relationship between the municipalities and they each have the ability to initiate communication on an as needed basis to ensure that each municipality adheres to the principles of the agreement. The CAO’s will foster increased communication and will act as conduits for facilitating the sharing of information, identifying opportunities and prioritizing municipal actions for the consideration of each Council. Disputes or disagreements between CAOs will be dealt with by a dispute resolution committee set up with members from each council. The Role of Staff: Staff at all levels will be responsible to ensure the principles of the agreement are carried out operationally. This means that staff will work cooperatively with their municipal counterparts to address issues that arise within the scope of their authority and mandate. Staff will also bring to the attention of their respective CAO any issues that arise which require their attention with respect to meeting the commitment and intent of this agreement. Disputes among staff or municipal contractors between the municipalities will be dealt with by the CAOs. The Framework Protocols Development of an Intermunicipal Communication Protocol Understanding that the success of this agreement is based upon respectful dialogue that both municipalities must be committed to ensuring the provision of information is handled in a transparent and honest manner. To foster 5 o) - 19 Sep 2018 Page 72 of 85 the longevity and durability of this agreement both municipalities should jointly develop and abide by the principles of a communication protocol which should include the following principles: 1. The protocol should recognize that cooperative communication is the key to a successful relationship. At all times and through all levels of each organization the following principles should apply: a. Seek to understand b. Avoid personal attacks either privately or publicly c. Asking for clarification on policies adopted by the other municipality to ensure understanding d. Address issues as being of a joint nature meant to be resolved together e. Seek to maximize the benefits for both parties 2. The Protocol should seek to ingrain collaboration and cooperation in each municipal organization a. Both organizations agree to ensure proper training takes place on intermunicipal collaboration following a municipal election b. Both organizations agree to provide additional training as required following any change in elected officials or senior administration 3. The protocol should ensure that each municipality provides to the other information pertaining to: a. Major capital projects which may impact the other municipality b. Lobby efforts to higher levels of government with respect to an issue which may impact regional services c. Adopted strategic plans d. Funding, aid or support to other organizations within the other municipality when requested e. Ceremonies, celebrations, events of regional impact f. Promotion of collaborative successes Conflict Resolution The municipalities recognized that the development of this agreement is the start – not the end of the process. Recognizing that not all issues may be agreed upon the municipalities recognize the need to establish a conflict resolution process based upon the following principles: 1. At the earliest opportunity and at the point closest to where the problems initiated the Chief Administrative Officers will seek to address matters of conflict. 2. All matters of conflict should be sought to be resolved swiftly, inexpensively and in an uncomplicated way. 3. All matters of conflict should be resolved using a clear procedural pathway. 4. Maintain at all times, the essence of collaboration on the majority of issues even though conflict may exist on some issues. Process If a municipality believes an obligation under the agreement has been breached the matter should be immediately brought to the attention of their CAO. The CAO will investigate and if it appears as if a ‘breach’ of 5 o) - 19 Sep 2018 Page 73 of 85 the agreement has occurred the matter will be immediately brought to the attention of the other municipalities CAO. Once that has occurred an effort to resolve the matter through informal problem-solving discussions is to be initiated. If differences occur outside of an outright ‘breach’ of an agreement, which may include divergent expectations in the delivery of a joint service, variance on how the committee wishes to proceed on an issue or any circumstance which may impact or disrupt service delivery or relationships, an informal discussion between CAO’s will be conducted. If this does not resolve the issue an Intermunicipal Dispute Committee shall be appointed by both councils who will decide on and negotiate an effective solution. If the subcommittee negotiation process is unsuccessful a mediated process is initiated using the services of a jointly agreed upon mediator with costs shared equally between municipalities. The mediator will be solely responsible for the governance of the mediation process. If the process cannot be resolved through mediation the municipalities will select an arbitrator, sharing all costs in doing so, and will have the matter resolved through the process defined by Section 708.35 of the Municipal Government Act. The arbitrator is governed by the principles of natural justice and fairness. This Agreement encourages the municipalities to consult with each other and develop opportunities for collaboration for the benefit of both communities for things like flood management. Inventory of Municipality Services The following chart illustrates an inventory of municipal services available to ratepayers in each municipality. The 5 o) - 19 Sep 2018 Page 74 of 85 inventory is a consideration of who provides a service, who has funded a service and where such services exist within the boundaries of a municipality. The services listed below are a representation of key services but it is not necessarily all services provided by each municipality. The services are utilized by the ratepayers of each municipality in one way or the other. List of Municipal Services MD of Taber = T Vulcan County = V Both Municipalities = B Type of Service Municipality Inter-Municipal Opportunity for 3rd Party Provides Provides Service In Provided Service ** MD and County Service House Collaboration Transportation Road Grading & B Gravelling Road Calcium/Dust B T Abatement Gravel Crushing T Possible V Road Construction B Possible T Road Maintenance B Culvert Installation B B Bridge Maintenance B T Drainage B T Maintenance Snow Plowing B Shop - Vehicle. Maint B B Surveying T B Sign Installation & B Maint Paved Road Repairs B B Rural Addressing B Signs Airport Operation T V Recreation Skating Rinks T V T Curling Rinks B Shooting Ranges/Gun T B Club Riding Arenas T V Outdoor Rodeo T V V Grounds Baseball diamonds T B B Golf Courses B Indoor Athletic Fields T Swimming Pools B Outdoor Soccer Fields B 5 o) - 19 Sep 2018 Page 75 of 85 Tennis Courts T Senior Centres T T V Motocross Track T Bowling Alleys Water Park B Type of Service Municipality Inter-Municipal Opportunity for 3rd Party Provides Provides Service In Provided Service MD and County Service House Collaboration Other Services FCSS B ORRSC - Planning B Planning & B T Development Economic B T Development Regional Services T T General B Administration Adult Learning Assoc B SouthGrow Eco. Dev. T B Pheasant Festival T Com Libraries T B B Water Water Treatment T V Water Distribution B V Service Installs B Meter Reading T V Utility Billing B Truck Fill Station T V Waste Water Certified Operators T WW Collection T System Lagoons T Irrigation of Effluent T Installation of Utilities T T Recycling & Waste Management Landfill T T B Collection T B Recycling T B Ag Services & Parks Tree Planting T Tree Spraying T Tree Pruning 5 o) - 19 Sep 2018 Page 76 of 85 Mowing B Weed Identification B Weed Act B Enforcement Weed Spraying B Raw Water Irrigation T V Type of Service Municipality Inter-Municipal Opportunity for 3rd Party Provides Provides Service In Provided Service MD and County Service House Collaboration Pest Control B Park Maintenance T Sprinkler installation T Equip. Maintenance B Equipment Rentals B Building Maintenance B Park Operations T V V Campground T B Operation Municipality Halls T B Museums T T B Visitor Centre B Playgrounds T B Emergency Services EMS Coordination T B Fire Department B B B Peace Officer B Safety Code Officer B Safety Code B Inspections Disaster Management B T Mutual Aid B B B Agreements ** Inter-municipal services provided does not include services between Vulcan County and the MD of Taber but rather services provided between Vulcan County and another municipal partner or the MD of Taber and another municipal partner. 5 o) - 19 Sep 2018 Page 77 of 85 ICF Agreement – Statutory Provisions Amendments to the Municipal Government have amended the purpose of municipalities. The new act requires municipalities to work collaboratively with neighboring municipalities to plan, deliver and fund intermunicipal services. The act requires municipalities with common borders to develop an Intermunicipal Collaborative Framework Agreement. This agreement must address services related to transportation, water, wastewater, solid waste, emergency services and recreation. The discussion on the aforementioned topics is prescribed by the act, however the outcomes are not. Emergency Services The Municipal District of Taber and Vulcan County have jointly entered into a mutual aid fire agreement, with no billing to occur between the two Municipalities for Fire Service support. Solid Waste No agreements exist or are currently required between Vulcan County and the Municipal District of Taber in the area of solid waste. Transportation No agreements exist or are currently required between Vulcan County and the Municipal District of Taber in the area of transportation. Coordination of construction of transportation corridors that connect the two municipalities will be undertaken at the administrative level to ensure that both municipalities’ strategic transportation goals are in alignment. Should projects come forward where mutual benefit is recognized by both Municipalities, funding options will be discussed and brought forward to both Councils respectively. Recreation No agreements exist or are currently required between Vulcan County and the Municipal District of Taber in the area of recreation. Water No agreements exist or are currently required between Vulcan County and the Municipal District of Taber in the area of water. 5 o) - 19 Sep 2018 Page 78 of 85 Waste Water No agreements exist or are currently required between Vulcan County and the Municipal District of Taber in the area of waste water. Attachments to this Agreement Attached to this agreement is the current Municipal District of Taber and Vulcan County Intermunicipal Development Plan as well as the agreements aforementioned within this document. Commitment to Collaboration The Municipal District of Taber and Vulcan County acknowledge and affirm that they will seek to fulfill both the intent and the spirit of this agreement by seeking opportunities to collaborate where practical as well as to honor all applicable legislation with respect Intermunicipal collaboration within the Province of Alberta. IN WITNESS WHEREOF the parties have hereunto set their hands and affixed their corporate seals as witnessed by the hand or hands of its proper signing officers duly authorized in that behalf as of the ______day of ______, 2018. FOR VULCAN COUNTY FOR THE MUNCIPAL DISTRICT of TABER PER: PER: REEVE REEVE PER: PER: ADMINISTRATOR ADMINISTRATOR 5 o) - 19 Sep 2018 Page 79 of 85 5 p) - 19 Sep 2018 Page 80 of 85 VULCAN COUNTY POLICY NO. 69-1002 DIPOSAL OF COUNTY LANDS Effective: Cross Reference: [Enter Motion Number] Page 1 of 4 Review Date: A Disposal of County Lands Policy PURPOSE The purpose of this policy is to administer a fair and consistent formal process in the disposition of municipal owned lands in Vulcan County, while ensuring the fulfillment of our legislative mandate by meeting legal and statutory requirements. This policy is designed to address land sales where parcels are in excess of 30 acres. DEFINITIONS “Administration”: an employee of Vulcan County as directed by the Chief Administrative Officer; “Appraisal”: an official valuation of property by an authorized person; “Council”: the elected official Council of Vulcan County, in the Province of Alberta; “County”: Vulcan County, in the Province of Alberta; “Disposal”: the act of selling Reserve Land, Former Reserve Lands, and Fee Simple Lands. “Fee Simple Lands”: any lands which are held in freehold title by Vulcan County or County of Vulcan #2 and are not encumbered by a reserve designation. “Former Reserve Lands”: lands which are owned by Vulcan County and were previously encumbered with a reserve designation. “Lands”: any lands which are classified as Fee Simple Land, Former Reserve Lands, or Reserve Lands. “Lease”: the contract by which one conveys the property for a specified term and specified rent. “Lessee”: the person who holds the lease of the property. “MGA” Municipal Government Act, Revised Statutes of Alberta, Chapter M-26, as amended; “Municipal Purpose”: the purposes set out in Part 1, Section 3 of the Municipal Government Act; “Municipal Owned Lands”: any lands which are registered with Alberta Land Titles in the name of Vulcan County or County of Vulcan #2. “Public Sales”: the sale of lands that Vulcan County is actively trying to dispose of; “Removal of Reserve Designation Procedure”: the procedure established from time to time by Administration, for the purposes of carrying out the removal of reserve designations; “Reserve Lands”: any lands which have been provided by a registered owner as Municipal Reserve (MR), (in each shall not include lands held as Environmental Reserve) under the provisions of the Municipal Government Act; “Tangible Capital Asset Policy”: Vulcan County’s Tangible Capital Asset Policy 12-2214. “Tender”: is an offer to do or perform an act which the party offering, is bound to perform to the party to whom the offer is made. Z:\Legislative\Admin RFD Reports\2018-09-19 DRAFT Disposal of County Lands Policy.docx 5 p) - 19 Sep 2018 Page 81 of 85 VULCAN COUNTY POLICY NO. 69-1002 DIPOSAL OF COUNTY LANDS Effective: Cross Reference: [Enter Motion Number] Page 2 of 4 Review Date: GENERAL 1. The disposal of County lands will be considered in the context of the overall policies of the municipality, including the Municipal Development Plan, Land Use Bylaw, and adopted Strategic Plan. 2. The sale of land may be initiated by either the municipality or by an individual, company or organization that is interested in acquiring the land. 3. If lands are required for municipal purposes, the County shall have the right to use and or/ subdivide and/or dispose the lands as it requires to meet that municipal purpose. No compensation for municipally used or disposed lands for municipal purposes will be provided to the lessee other than adjustments to lease rates. 4. The County shall not dispose of Reserve Lands and Former Reserve Lands in an Inter- Municipal Development Plan area without prior consultation with the appropriate municipalities. 5. The County shall dispose of Reserve Lands, Former Reserve Lands and Fee Simple Lands in accordance with the Municipal Government Act. 6. Disposal of lands which is initiated by the County shall be done through motion of Council. 7. If Fee Simple Lands are sold for less than market value the proposal must be advertised in accordance with section 70(1) of the MGA. 8. The County shall not trigger the disposal of more than 8.5% of the total lands owned by the Municipality in a single calendar year. SALES PROCEDURE 1. Reference will be made to statutory documents including the Land Use Bylaw, Municipal Development Plan and Intermunicipal Development Plans prior to consideration of, and advertising the sale of municipal property. 2. The Chief Administrative Officer, or designate, shall a) have an appraisal done on the subject property to assist in establishing a market value, or b) Council will establish a reserve price for the Lands, which shall be a minimum of ten (10) times the assessed value of the Lands 3. The Chief Administrative Officer, or designate, shall have prepared an information package on the subject land(s) that includes the following: a) A brief description of the subject land(s) (including the location, minimum sale price, zoning and any other relevant information); b) Copy of the title and plan; c) Copy of relevant zoning and development permit guidelines, if applicable; d) Copy of any covenants registered on the property; e) Land Purchase Application form that is to be completed by the prospective purchaser. 4. The County website will be utilized to list municipal owned lands that are being offered up for sale to the public. 5. The lands will be sold pursuant to the following tender process: Z:\Legislative\Admin RFD Reports\2018-09-19 DRAFT Disposal of County Lands Policy.docx 5 p) - 19 Sep 2018 Page 82 of 85 VULCAN COUNTY POLICY NO. 69-1002 DIPOSAL OF COUNTY LANDS Effective: Cross Reference: [Enter Motion Number] Page 3 of 4 Review Date: a) The lands will be publicly advertised for sale for a minimum of two (2) weeks. The advertisement will include: i. The legal land description of the lands for which tenders will be accepted; ii. The date and time the tender for the property closes, which shall be no less than thirty (30) days after the last advertisement date; iii. The date in which lands can be viewed by potential buyers; iv. The street address and mailing address of the County’s Administration Office; v. That the current Lessee will have a maximum of five (5) business days, excluding Saturday, Sunday, and named holidays, to match plus one (1) dollar the highest tender received for the lands; vi. Penalty amount for not completing the purchase of a successful tender; vii. Any other conditions or requirements of the County. b) Bids will be accompanied by: i. The name, address and phone number of the purchaser; ii. A certified cheque in the amount of 10% of the bid price. c) Bids will be awarded on a cash basis only. The County will not finance the lands. d) Leasehold improvements of fences, dams, dugouts and re-seeded lands remain and will be sold with the lands and no compensation will be available to lessee. Other leasehold improvements such as buildings and structures can be removed at the discretion of the current lessee. e) The possession date shall be determined by Council. f) The tender opening will be open to the public. g) Once all the tenders have been opened and the tenders recorded, the current lessee shall have, immediately following the opening of the last tender, a maximum of five (5) business days, the option of matching the highest tender plus one (1) dollar. h) If the current lessee does not exercise the option to purchase the lands, the lands shall be sold to the highest tender. i) The balance of the funds required for the sale shall be paid to the County within thirty (30) days following the date of the tender opening. j) Both successful and unsuccessful tenders will be notified of the results of the tender. k) Should a successful tender not complete the purchase of the Lands, the ten (10) percent deposit shall be forfeited to the County and the sale process shall be repeated anew. 6. A report of the tenders received and the successful proponent shall be compiled by the Chief Administrative Officer or designate and be made available to Council at the next Council meeting. 7. The Chief Administrative Officer, or designate shall complete the sale agreement process upon satisfaction of matters related to conditions. USE AND MANAGEMENT OF SALE PROCEEDS 1. Fee Simple land sales generating more than $100,000 in proceeds shall have: a) 25/26ths of the sale proceeds shall be placed in the Land Sales Capital Reserve. Z:\Legislative\Admin RFD Reports\2018-09-19 DRAFT Disposal of County Lands Policy.docx 5 p) - 19 Sep 2018 Page 83 of 85 VULCAN COUNTY POLICY NO. 69-1002 DIPOSAL OF COUNTY LANDS Effective: Cross Reference: [Enter Motion Number] Page 4 of 4 Review Date: b) 1/26th of the sale proceeds shall be placed into the General Municipal Operating Contingency Reserve. 2. 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