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November 2008 Volume 31, Issue 4 The Clinton Library: A Model for Building Green By Steve Samford, Facility Manager • Clinton Presidential Library The William J. Clinton Presidential Library and Museum, a part of the Inside: National Archives and Records Administration, has been designated as one of the most energy efficient and environmentally friendly places to work in the United Page 5 States by the U.S. Green Buildings Council. The certification was awarded in No- From the President vember of 2007. Supervisory Archivist Dana Simmons and her staff, whose department Page 6-8 comprises the majority of federal employees at the library, have a formidable chal- SSA Business lenge managing the millions of Presidential records in their possession. Simmons says “Archival work is sometimes tedious and being able to work in a comfortable Page 12-13 and environmentally friendly space, such as the library, helps us maintain our focus Shreveport 2009 on the important work at hand, and the green policies enhance the protection of our archival holdings.” Page 16-17 The 154,000 sq. ft., Clinton Presidential Library in Little Rock, Arkansas CA-Wannabees is the first federal building to receive a platinum award, the highest in the US Green building Council LEED for Existing Buildings (LEED-EB) rating system. Only elev- Page 18-20 en other buildings in the country have achieved the LEED platinum designation. Watergate and Political Maintaining that “green” Collections level means Facility Manager Steve Samford must ensure Page 22-23 all green programs and pro- Managing Congressional Papers cedures are effective and fol- lowed. That responsibility Page 24-26 includes: ensuring energy ef- Evelyn M. Lord Papers ficiency; recycling of paper, metal and plastics from the li- Page 27-41 brary’s waste stream; making Repository News sure light bulbs, lamp ballasts, and batteries are recycled Page 42 through special handling pro- Q&A: Amanda DeFlorio The William J. Clinton Presidential Library and cedures for hazardous waste Museum in Little Rock, Arkansas, is a platinum- recycling; purchasing environ- Page 44 rated green building. mentally preferred products; Leadership Log maintaining a low environ- mental impact pest management program; and maintaining the indoor environ- Page 46 mental quality (IEQ) at the highest level. SSA Calendar The IEQ program also includes cleaning with environmentally friendly Archivists’ Daybook cleaning products. All the products used by the custodial staff are certified “green” cleaning products. Using these non-toxic products improves indoor air quality, re- sulting in a healthier work environment and lessening absenteeism through health related issues. Using green products also helps reduce demand for the manufacture of toxic products. “Adopting green cleaning was a significant change for the housekeeping Southwestern Archivist staff,” says Samford.” The staff was a little hesitant at first and suspicious of how effective the “green” cleaning products would actually work, but their concerns were soon put to rest after they began using the products. Now, 100% of our cleaning products are environmentally friendly.” There has been substantial improvement in Story continues on page 14 Page 2 Southwestern Archivist The Society of Southwest Archivists The Southwestern Archivist is free with The Society of Southwest Archivists is a professional organization established to stimu- membership in the late and make available research in archival administration and records management; pro- Society of Southwest mote sound principles and standards for preserving and administering records; foster oppor- Archivists. tunities for the education and training of archivists, records managers, and custodians of private Membership is $10 per papers; strengthen relations with others in allied disciplines; and cooperate with organizations year for individuals. and institutions having mutual interests in the preservation and use of our recorded knowledge. Sustaining memberships We invite you to join or extend your membership. All memberships run January through December. and institutional A membership form is included inside the back page. The form is also available online at: http:// subscriptions available for $25. southwestarchivists.org/HTML/Membership.htm. Officers Committee Chairs President Annual Meeting Local Arrangements (2009) Southwestern Archivist Ann Hodges, CA Laura H. McLemore, CA ISSN 1056-1021 University of Texas at Arlington [email protected] Annual Meeting Program Published quarterly by Brenda S. McClurkin, CA the Society of Southwest Vice President / President Elect Archivists Brenda McClurkin, CA Annual Meeting Site Selection University of Texas at Arlington Brenda S. McClurkin, CA [email protected] Official address: Distinguished Service Award Treasurer Secretary Tim Blevins Society of Southwest Stephanie Malmros, CA Archivists Center for American History, UT Austin PO Box 225 [email protected] Internet Outreach Gaithersburg, MD 20884 Gina Costello Treasurer Gerri Schaad, CA Membership Dumbarton Oaks Anna Uremovich, CA Reproduction of material [email protected] from this publication is Nominating Immediate Past President encouraged provided the Ann Massmann, CA source is credited. Tim Blevins Pikes Peak Library District Professional Development [email protected] Mat Darby, CA Copyright © 2008 Society of Southwest Executive Board Publications Archivists Katie Salzmann 2008-2010 2007-2009 Kris Toma, CA Mat Darby, CA Susan Soy, CA Joel Minor Pati Threatt Scholarships Diane Worrell Christina Wolf, CA Emily Hyatt, CA SSA Web site: http://southwestarchivists.org The SSA Web page is maintained by Gina Costello at Louisiana State University. November 2008 Page 3 Page 4 Southwestern Archivist From the Editors: Not Politics as Usual Deadlines for With the Presidential election just around the corner – and likely over by the time you’re reading submissions are: this, it seems appropriate to devote this issue of Southwestern Archivist to politics in the archives. We put April 10th out a call for articles on the theme, and as usual, SSAers did not disappoint. Our “spotlight” for this issues July 10th shines brightly on the William J. Clinton Presidential Library and Museum, just one of three (soon to be October 10th four) Presidential libraries in our region. This issue also includes a thoughtful article by Linda Whitaker January 10th on the development of a manual for processing congressional papers. And we are pleased to present an interview with Amanda DeFlorio, San Antonio’s fi rst City Archivist (p. 42). Repository news and additional feature articles remind us of the important role that political col- We accept lections play in preserving our past and helping repositories connect with the communities we serve. Mi- advertising; chael Lostein and Linda Whitaker’s article provides a unique Arizona perspective on the Watergate and contact the the Nixon years (p. 18); Penny Clark celebrates the accomplishments of Beaumont’s fi rst female mayor editors to request (p. 24); Ben Rogers’ article on an 1884 election ad proves that negative campaigning is nothing new (p. current rates. 26), and Ben’s other contribution (p. 40) demonstrates the “drawing power” of editorial cartoons; Kate Blalack and Kay Bost share strategies for preserving political ephemera (p. 27); and Miki Teer’s article Employment on an “archives road show” sponsored by Louisiana’s Secretary of State (p. 32) provides a wonderful postings from example of the way politicians can help advocate for the preservation of history. individual and We hope you enjoy this issue of Southwestern Archivist that demonstrates that when it comes to institutional archives, there is no such thing as politics as usual. members are published We encourage your comments, suggestions, and contributions. News items about repositories in the gratis. SSA region and about the professional accomplishments of SSA members, wherever they reside, are especially welcome. Submissions by SSA members from repositories outside the SSA region will be published if space is available. Southwestern Please send all submissions to the state liaisons as listed below. Electronic submissions as text in the Archivist is body of an e-mail is preferred; photographs relating to submissions are desired as well. Please note printed by that submissions may be edited to conform to style conventions and space limitations. Postal mailing Mail Services addresses for state liaisons are available at: http://southwestarchivists.org/HTML/Publications.htm. of Houston, in Arizona submissions South Texas submissions Houston, Texas. Joyce Martin Amanda Focke p: 480.965.0298 f: 480-965-0776 p: 713.348.2124 f: 214.768.1800 [email protected] [email protected] Some back issues are availabe online Arkansas submissions North Texas submissions in pdf format; select Diane Worrell Ellen Niewyk the Publications p: 479.575.5330 p: 214.768.1859 f: 713.348.6172 link at: [email protected] [email protected] http://southwest archivists.org Louisiana submissions Leadership Log submissions Carol Bartels Carol Roark p: 504.523.4662 f: 504.598.7108 p: 214.670.1444 f: 214.670.1437 Southwestern [email protected] [email protected] Archivist is made New Mexico submissions Out-of-region submissions possible partly through the sup- Martha Shipman Andrews Kate Blalack port of the Alkek p: 505.646.5028 f: 505-646-7477 p: 405.744.6311 f: 405.744.7579 Library, Texas [email protected] [email protected] State University- Oklahoma
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