N O T I C E O F M E E T I

N o t i c e o f M e e t i n g

Overview and Scrutiny Committee

17 December 2020 at 6.30pm Virtual meeting link: https://youtu.be/J7xyj10nMaU

Contact: Martyn Carver Website: www.rbkc.gov.uk Tel: 07980 397100 Issued: 9 December 2020 E-mail: [email protected]

Chief Executive – Barry Quirk

Committee Membership: Councillors Marie-Therese Rossi (Chair), Adrian Berrill-Cox (Vice-Chair), Kasim Ali, Max Chauhan, Marwan Elnaghi, Janet Evans, Gregory Hammond, David Lindsay, Pat Mason and Will Pascall. Public Agenda

72 SECOND SILENCE

QUESTIONS Members of the public wishing to ask a question on any item on the agenda should submit it in advance by emailing [email protected] by 12 noon on Wednesday 16 December. If you wish to ask your question in person, please let us know when you submit it. If not, it will be read out for you at the meeting. Please note that if we receive too many questions, we may not be able to deal with them all on the night.

A1. APOLOGIES FOR ABSENCE

A2. DECLARATIONS OF INTEREST

Any Member of the Committee, or any other Member present in the meeting room, who has a disclosable pecuniary interest, in a matter to be considered at the meeting is reminded to disclose the interest to the meeting and to leave the room while any discussion or vote on the matter takes place.

Members are also reminded that if they have any other significant interest in a matter to be considered at the meeting, whether registered or not, which they feel should be declared in the public interest, such interests should be declared to the meeting. In such circumstances Members should consider whether a member of the public, with knowledge of the relevant facts would reasonably regard the interest as so significant that it is likely to prejudice their consideration or decision making. If the Member considers that to be the case, they should leave the room while any discussion or vote on the matter takes place.

A3. MINUTES

The minutes of the meeting of the Committee held on 12 November 2020 are submitted for confirmation.

A4. RESPONSE TO THE PETITION TO STOP THE FELLING OF TREES ON THE WORNINGTON GREEN ESTATE

A5. GRENFELL ENVIRONMENTAL CHECKS STAGE 2

A6. FINANCIAL IMPACT OF COVID-19

A7. INTERIM REPORT OF THE BUDGET WORKING GROUP – to follow

A8. SCRUTINY WORK PROGRAMME

A9. FORWARD PLAN AND KEY DECISION TRACKER

[Each written report on the public part of the Agenda as detailed above: (i) was made available for public inspection from the date of the Agenda; (ii) incorporates a list of the background papers which (i) disclose any facts or matters on which that report, or any important part of it, is based; and (ii) have been relied upon to a material extent in preparing it. (Relevant documents which contain confidential or exempt information are not listed.); and (iii) may, with the consent of the Chair and subject to specified reasons, be supported at the meeting by way of oral statement or further written report in the event of special circumstances arising after the despatch of the Agenda.]

Exclusion of the Press and Public Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 There are no other matters scheduled to be discussed at this meeting that would appear to disclose confidential or exempt information under the provisions Schedule 12A of the Local Government (Access to Information) Act 1985. Should any such matters arise during the course of discussion of the above items or should the Chair agree to discuss any other such matters on the grounds of urgency, the Committee will wish to resolve to exclude the press and public by virtue of the private nature of the business to be transacted.

The next meeting of the Overview and Scrutiny Committee is scheduled to be held on 26 January 2021

Minutes of a remote meeting of the Overview & Scrutiny Committee held at 6.30pm on 12 November 2020.

This was a fully remote meeting held using Microsoft Teams software and ‘livestreamed’ via a weblink publicised on the Council website in accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020. PRESENT

MEMBERS OF THE COMMITTEE Cllr. Marie-Therese Rossi (Chair) Cllr. Adrian Berrill-Cox (Vice-Chair) Cllr. Max Chauhan Cllr. Janet Evans (Chair, Family Services Select Committee) Cllr. Marwan Elnaghi (Chair, Adult Social Care & Health Select Committee) Cllr. Gregory Hammond Cllr. David Lindsay Cllr. Pat Mason Cllr. Will Pascall (Chair, Environment Select Committee)

OTHERS PRESENT Members of the Leadership Team Cllr. Elizabeth Campbell (Leader of the Council) Cllr. Kim Taylor-Smith (Deputy Leader, Grenfell, Housing & Social Investment) Cllr. Sarah Addenbrooke (Lead Member for Adult Social Care & Public Health) Cllr. Anne Cyron (Lead Member for Communities) Cllr. Josh Rendall (Lead Member for Family & Children’s Services) Cllr. Mary Weale (Lead Member for Finance and Customer Delivery) Cllr. Emma Will (Lead Member for Community Safety, Culture and Leisure)

Other Councillors Cllr. Judith Blakeman Cllr. Linda Wade

Officers Taryn Eves - Director of Financial Management Sue Harris – Executive Director, Environment and Communities Jacqui Hird - Scrutiny Manager Sarah Newman – Executive Director, Children’s Services Stuart Priestley – Chief Community Safety Manager Tom McColgan – Senior Governance Administrator Rachel Merriman – Senior Community Safety Officer Luke Newman – Senior Strategic Adviser Joe Philp – Head of Partnerships Barry Quirk - Chief Executive Visva Sathasivam – Director of Social Care

Callum Wilson – Director of Grenfell Partnerships Martyn Carver - Governance Manager

Members of the public Abbas Dadou - Chair, Lancaster West Residents’ Association) David O’Connell - Vice-Chair, Lancaster West Residents’ Association) Kimia – Grenfell Next of Kin

Public agenda

72 SECONDS SILENCE At the invitation of the Chair, all present observed 72 seconds of silence in remembrance of those who lost their lives in the Grenfell tragedy.

A1. APOLOGIES FOR ABSENCE

Apologies for absence were submitted on behalf of Cllr. Kasim Ali.

A2. DECLARATIONS OF INTEREST

No declarations of interest were made.

A3. MINUTES

The minutes of the meeting of the Committee held on 24 September 2020 were confirmed as a correct record.

A4. GRENFELL RECOVERY FORWARD PLANNING

At the request of the Chair, the Committee was addressed by the Leader of the Council, Cllr. Campbell.

The Leader referred to the report which had been considered at the June meeting of the Committee and the progress made, in spite of the pandemic. The report on the agenda looked at plans for the next three years. It focused on the need for the remaining funding to have the maximum benefit for residents in the future. Collaboration and partnership working with residents were essential to achieve this. The programme was part of a wider change in the way the Council sought to engage and work with residents. The Leader sought views on the draft framework set out in the report.

The Chair, Cllr. Rossi, welcomed the report, in particular its emphasis on collaboration with residents.

Cllr. Cyron spoke of the Grenfell Assembly meeting on 18 November, which would focus on the design of the second year of the Grenfell Projects Fund. It was unfortunate that this would be held online and not face-to-face as a result of the current restrictions, but she hoped that residents’ feedback on the plans would still be forthcoming.

Cllr. Mason said that he would be led by the views of bereaved, survivors and residents. He asked what would happen after the three-year programme had ended. The Leader explained that some funding was being set aside for bereaved and survivors beyond the end of the programme. She noted that the Council would work closely with the wider community to ensure there were no cliff edges and to build a longer-term legacy from the tragedy.

Cllr. Evans welcomed the report and spoke of the need for flexibility to address the different stages of recovery. Cllr. Taylor-Smith added that the legacy would be different for different people. In terms of housing management, he hoped that aspects of the Lancaster West Neighbourhood team model could be extended beyond Lancaster West. The Housing Legacy Fund and housing allocations project were exciting developments which would help to build a lasting legacy from the tragedy.

Cllr. Elnaghi asked how many current projects funded through the Grenfell Projects Fund had been disrupted by the pandemic. Cllr. Cyron said that the Council had worked with all applicants to ensure that, where possible, projects could launch in a COVID-19 safe way. Callum Wilson added that about one-third of projects were up and running and that alternatives were being explored for the remaining projects.

Cllr. Pascall asked how the current programme had been adapted to help children suffering from a lack of schooling during the pandemic. Cllr. Rendall said that this issue had been looked at by the Family Services Select Committee. Voluntary services had been used. Lessons had been learned following the first lockdown in March. He added that it may be better for schools to commission their own services as they knew best what was required to help children.

The Chair then invited comments from other Councillors present. Cllr. Blakeman said that local councillors should have been invited to the regular presentations by successful applicants to the Grenfell Projects Fund. She also asked about steps being taken to ensure that quieter voices were taken into account and to ensure there was no duplication of projects.

Cllr. Cyron apologised for not inviting local councillors to previous events but undertook to do so in future. Support had been given to all applicants when funding presentations were made; this included one-to-one and video support. She committed to offering support with future applications. She felt that communities should be trusted to come up with beneficial projects, even if there was some duplication.

Cllr Blakeman also asked what work was being done with registered housing providers (such as Octavia and Anchor). She added that housing associations had not engaged with their residents as well as the Council had with theirs. Cllr. Taylor-Smith said that he had met the CE of Octavia to discuss housing quality and nominations. Officers were discussing matters with registered providers. He added that Government was being lobbied about registered providers who held four-times the housing stock held by the Council so had a big role to play in the area.

The Chair then invited questions from residents. Kimia, representing Grenfell Next of Kin, raised four issues:

(i) She said that she was concerned that too much of the funding had been spent on what she termed ‘infrastructure costs’, such as rent and salaries. She felt that it was disingenuous to say that it had been spent on the bereaved and survivors. (ii) She understood that the Grenfell Projects Fund had only 50 people deciding what £600k should be spent on; (iii) She reported that some next-of-kin had been unable to access public funds and support owing to issues with their visas. She called on the Council to take this up with the Home Office. (iv) She raised a question about funding for Grenfell United and the end of the current lease on Old Court Place. She asked what plans were in place for further funding.

In response to (i), Callum Wilson noted that some of the figures quoted related to the 2019-20 budget and that significant changes had been made since then. He explained that the Dedicated Service Management Team had worked closely with the Dedicated Service Steering Group, made up of bereaved and survivors, to reduce staffing costs by 50%. He undertook to provide detailed figures for this year’s expenditure on bereaved and survivors to the Committee and to the Next of Kin group. Action by: Callum Wilson

On (ii), Cllr. Cyron said that the funding had been allocated over two days. She recalled about 150 residents were present on the first day and about 100 on day two. The meetings had been widely publicised and there had certainly been more than 50 people involved.

On (iii), the Leader said that this was a matter for the Home Office, and she encouraged the Next of Kin group to make representations to the MP, Felicity Buchan, and directly to the Government. Callum Wilson added that the Dedicated Service was committed to supporting bereaved and survivors who were not eligible for public funds in whatever way they could within the legal parameters.

On (iv), Callum Wilson explained that the Council did not fund Grenfell United’s space, rent or staffing. This was provided by central Government and discussions were ongoing about future arrangements.

Kimia felt that the figure of 94% for those accessing services was misleading. If someone called it was marked as a ‘contact’. Some people needed more help. She considered that the Council should not be leading the recovery given that it was under investigation. The Chair commented that she understood why Kimia said that, but this was the position and the Council was taking the lead on the recovery.

Abbas Dadou and David O’Connell then spoke. They welcomed the report and the commitment to working more closely with the community. The legacy issue was important as projects needed to continue to support people and effect longer-

term change. Good quality projects were needed, even if they were fewer in number. Outcomes should be more results-focused and not simply refer to the number of people who attended an event. Last year, a breakdown of funding for Commissioned services had been provided; a similar breakdown was needed this year. The Leader agreed that outcomes were key. Cllr. Rendall undertook to provide a breakdown of figures for commissioned services for children and young people, as requested. Action by: Cllr. Rendall

Abbas Dadou said that he hoped the Lancaster West experience could be replicated across the borough. Cllr. Taylor-Smith agreed and added that the bid referred to expansion. David O’Connell added that areas outside Lancaster West also needed support. Cllr. Cyron spoke of a Council-wide overhaul of engagement and a long-term commitment to listen and co-create solutions with residents. Cllr. Addenbrooke referred to a review of how services were commissioned and welcomed comments that could be fed into the review.

The Leader welcomed the contributions made at the meeting and summarised by saying that this was the start of the process. Further engagement would take place between now and the final Leadership Team report and comments were welcomed. The Leadership Team would consider the matter in December and, if approved, consultation and engagement in individual areas would begin to shape plans for the next three years.

The Chair then drew discussions to a close and thanked those who contributed. She welcomed the good intentions set out in the report and stressed the need for these to be translated into positive action and for continued community involvement. She added that the Committee would continue to monitor the progress of the Grenfell Recovery programme.

The report was received and noted.

A5. COMMUNITY WARDEN SERVICE UPDATE

Stuart Priestley introduced the paper.

Following a question by the Chair about anti-social behaviour in Earl’s Court Ward, he said that this had been a challenge because other boroughs had placed some of their homeless people in accommodation in the ward. Cllr. Wade referred to a continuing problem with rough sleepers in the ward. There was displacement from the tube station area to neighbouring streets where there was no CCTV. Cllr. Will commented that co-ordination of wardens was key in addressing anti-social behaviour.

Cllr. Berrill-Cox asked about the training of wardens. Rachel Merriman spoke of the assessment centre held at the Town Hall. Fourteen wardens had been recruited and had been given training on issues such as legislation and health and safety. Cllr. Pascall asked about the link between on-street wardens and the back office and whether they could communicate with other services. Officers referred to the mini-iPads carried by wardens which allowed them to input data

while on-street. Activity could then be monitored and wardens assigned accordingly. Weekly meetings were held to share information about hot-spots. The wardens were linked in with the community policing team and CCTV control rooms.

Cllr. Hammond drew attention to Table 2 and asked about the discrepancy in figures for actions by ward. It was noted that the wardens did not work on estates in Dalgarno Ward so that may account for some of the discrepancy.

Cllr. Mason drew attention to the fact that some people, particularly in North Kensington, were reluctant to report crime for fear of reprisals. This would have an effect on hot-spot figures so wardens were less likely to be deployed these areas. Officers commented that although part of the wardens’ role was to react to such data, they were also proactive and were on the streets of North Kensington daily. It was noted that wardens were also tasked according to information given to the Council, not just the police.

Cllr. Will spoke of the ward walks where local councillors could join up with wardens on patrol. She recommended councillors to take up the opportunity to gain an insight into their work.

Cllr. Chauhan referred to paragraph 2.1 about the PSPO in Brompton and Hans Town Ward set up to tackle noisy cars. He asked why this had not been extended to Queen’s Gate Ward. Stuart Priestley explained the background to setting up this PSPO and added that areas covered were regularly reviewed to address any displacement issues. Referring to Table 2 Cllr. Chauhan asked for a breakdown of the 110 actions in Queen’s Gate Ward. Rachel Merriman undertook to provide this. Action by: Rachel Merriman

Cllr. Lindsay suggested that Tables 1 and 2 could be recast to show the type of actions by ward. This would be helpful in showing which wards had high instances of brothels/sex carding, for instance. Action by: Stuart Priestley

Cllrs. Chauhan and Evans both welcomed the opportunity to undertake a ward walk. Cllr Evans also asked about shift work and coverage on Bank Holidays. It was noted that the day was split into three shifts covering 7am-11pm. Wardens did not work on Bank Holidays, except on Carnival weekend.

Cllr. Elnaghi referred to the lack of litter bins near the seating in Kensington High Street. Stuart Priestley said that he could not comment on the provision of such bins but would pass this on to the relevant officers. Action by: Stuart Priestley The report was received and noted.

A6. MEDIUM TERM FINANCIAL STRATEGY

The Committee noted that the report which set out savings and budget planning proposals had been considered at the Leadership Team meeting on 11 November. Cllr. Berrill-Cox reminded members that the OSC had set up its own Working Group to look at the budget in more detail. There would be detailed

sessions with each Lead Member in the coming weeks following which a report would be submitted to the OSC meeting in December.

Following a question by the Chair about the business rates safety net referred to in paragraph 4.3.4, Taryn Eves explained that the Government would pay around £230m of the expected £370m this year to offset the expected loss in business rates.

The Committee noted the ‘spans and layers’ organisational review referred to in paragraph 8.14. Noted that the Director of HR would attend the Budget Working Group meeting to discuss in more detail. Savings would be adjusted as the process progressed.

Cllr. Pascall spoke of the costs to the Council of recycling and the need to lobby Government to get businesses to reduce the amount of packaging they use. This point could be discussed in more detail by the Working Group.

The report was received and noted.

A7. WORK PROGRAMME

The Committee was informed of the progress with working groups and the work programme set up by the Select Committees and referred to in paragraph 2.4.

The Chair spoke of the need to give further consideration to the process for monitoring key decisions. She was of the view that at present too much onus fell on the OSC Chair to monitor the Forward Plan. It was suggested that the list of key decisions could be sent to Scrutiny Chairs earlier to give them time to identify which decisions falling in their committee’s remit should be scrutinised in more detail. It was noted that items were often added to the Forward Plan well in advance of any report being available and that summaries were sometimes not helpful. This made it difficult to judge whether further scrutiny was needed. It was also suggested the Forward Plan could be moved up the agenda at OSC meetings so that sufficient time could be spent considering it.

Noted that a meeting between the Chief Executive and Governance would be arranged to discuss the process and recommend ways to improve it.

Action by: Jacqui Hird/Governance The report was received and noted.

A8. THE FORWARD PLAN AND KEY DECISION TRACKER

Cllr. Pascall suggested three Key Decisions for further consideration by the Environment Select Committee:

• 05713 Housing sustainability and fuel poverty strategy • 05456 RBKC website audit • 05651 Parks and landscape maintenance contract award

Action by: Governance Services

OTHER MATTERS

No other matters were raised.

EXCLUSION OF THE PRESS AND PUBLIC There were no matters requiring the exclusion of the press and public from the meeting.

The meeting ended at 9.42pm.

Chair

8 A4 THE ROYAL BOROUGH OF KENSINGTON AND CHELSEA

OVERVIEW AND SCRUTINY COMMITTEE – 17 DECEMBER 2020

REPORT BY DIRECTOR OF PLANNING AND PLACE

RESPONSE TO THE PETITION TO STOP THE FELLING OF TREES ON THE WORNINGTON GREEN ESTATE

A petition has been received from the residents of the Wornington Green estate asking the Council to stop Catalyst felling 42 trees, planned to be felled in January.

This report provides information relating to the petition including the background to the estate redevelopment and the planned removal of the trees, including details of options being feasibility tested to provide additional mitigation.

1 RECOMMENDATION

• To consider the report and decide whether the Committee wishes to make any comments or recommendations to the Leadership Team on the matters raised by the petition

2 INFORMATION ABOUT THIS REPORT

2.1 This report has been brought to the Overview and Scrutiny Committee because a petition has been received (Appendix A) from residents of the Wornington Green Estate, the wider North Kensington community and further beyond. The petition calls for the Council to stop Catalyst from felling the trees and upon Catalyst to consult with residents and revise their previously approved plans.

2.2 This report sets out the background to the estate redevelopment, including the planning permission. It goes on to explain where the 42 trees are and why they are programmed to be removed now. Finally, it explains the options officers have been looking at and discussing in collaboration with Catalyst.

3 MAIN REPORT

Background:

3.1 The Wornington Green Estate is owned by Catalyst, a housing association. The original estate was built between 1964 and 1965 and comprised 538 flats.

3.2 An options appraisal in 2006 concluded that complete redevelopment of the estate was the only realistic option to ensure delivery of improved housing.

3.3 Planning permission was granted in 2010 and construction works began in 2012. The planning permission including permission to fell the trees was granted on a phased basis as is typical of large developments and especially estate redevelopments. This is because they require carefully managed programmes to allow tenants to be moved to their new homes in stages and minimise the number of moves they might have to make. This means construction takes place over many years with each phase completing and being occupied before the next phase begins.

3.4 The 2010 planning permission was for 5 phases of development. However, this was amended in early 2014 to a 3 phase development. So far phases 1 and 2a have been completed. Phase 2b is due to commence in February, with phase 3 subject to further approvals before it can commence, although Catalyst hope to commence phase 3 in 2024.

3.5 A plan showing the phases of development is in Appendix B.

Trees:

3.6 The trees on the Wornington Green Estate are subject to a Tree Preservation Order (TPO), made in the mid-90’s. This TPO was made because the trees fell outside of a conservation area so it allowed the Council some control over any tree works or felling. The TPO recognised the group value of the trees rather than any value in individual trees.

3.7 The 2010 decision to grant planning permission included consideration of the impact on trees and consent was given for the removal of a large number of trees to facilitate the development.

3.8 TPO’s are part of planning law. If planning permission is granted for a development which includes the removal of trees, this overrides any protection offered by the TPO.

3.9 Catalyst would be acting lawfully if they carry out the development in line with the planning permission, including the removal of the trees.

Options:

3.10 Council officers, in recognition of the importance and value of the trees locally, have been discussing options with Catalyst to see if any trees can feasibly be retained despite having consent to be removed, or if additional mitigation can be put in place. The committee should recognise that there is no leverage within the planning permission and any agreement the Council come to with Catalyst will be outside of the planning process.

3.11 The plan in Appendix C shows the trees Catalyst plan to remove in January with the proposed building and roads overlaid.

3.12 Catalyst have been a willing participant in these discussions and are equally keen to find additional mitigation.

Retention of two trees:

3.13 The two trees marked green on the plan at Appendix C have been identified as having the potential to be retained. However, this would require a redesign of the road junction making it single lane, creating a piece of public realm around the trees, and perhaps providing a ‘Copenhagen’ crossing. The Council’s Highways Engineers are currently looking at the feasibility of this.

3.14 It would not be feasible to retain any of the other trees if the development proceeds in accordance with the planning permission because of a number of factors:

- Block 6 would have a basement level beneath it which requires the removal of the trees to excavate; - The trees are in a position where buildings will be; - The trees are in a position where a road would be; - A number of the trees are in existing sunken spaces which would be below the finished ground level.

Additional tree planting:

3.15 Additional trees could be planted along the southern boundary of block 6 in tree pits jutting out into the road. This would require a redesign of the current road layout and the loss of some of the proposed on-street parking bays to allow for the tree pits. Arboriculture and Highways officers are currently looking at the feasibility of this including the appropriate number of trees allowing for healthy growth of trees and amenity value balanced with loss of on-street parking numbers. The loss of parking spaces is a matter that may cause concern to residents and therefore would need to be subject to consultation.

Transplanting trees to Athlone Gardens:

3.16 The feasibility of moving some of the existing London Plane trees to Athlone Gardens is also being explored. Catalyst are speaking to specialist contractors and have identified 3 trees which are most suitable if this option is considered feasible.

3.17 Moving trees is not without risk. Ordinarily trees that are moved have been grown and trained in the knowledge they will be moved and the ground in their intended destination prepared well in advance. None of this has happened here and therefore delivery of healthy trees is a considerable unknown.

3.18 Also, it is not usual to move trees of this maturity and size. The rooting systems of these trees have developed undisturbed for the last 40-50 years and will extend beneath the existing hard surfaces and walls located around the base of the trees. In order to transplant them it will require severing of major roots to fit the trees in a tree spade. The vast majority of the fibrous root system which

uptakes water and nutrients are in the extremities of the roots which means the trees’ chances of survival are dramatically reduced.

3.19 A further risk from severing roots is the stability of the trees upon transplanting. If this option is considered feasible the Council’s Parks Team and Arboriculture Officers should have authority to refuse to accept them if it appears they are not stable.

3.20 Lastly, the specimens are not of parks quality. The final design of Athlone Gardens will be agreed by the Parks team through consultation with local residents. Transplanting these trees into the park does present questions around the opportunity the Council have to design a new park in conjunction with residents. However, if pursued the design would have to accommodate the trees.

3.21 If the option to move these trees is pursued, the Council would require a guarantee from Catalyst that the cost of felling them and replacing them, should they not survive the move, would be covered in the first 5 years. Often, transplanted trees will appear to flourish for the first few years after being moved but only after 3-5 years will the stress of transplanting begin to show and the lead to death.

Housing delivery:

3.22 The petition also requests Catalyst revisit the masterplan. It is worth noting that such a process would not ordinarily happen at this late stage and would delay the delivery of the housing by years and have significant cost implications, as well as potential contractual implications for Catalyst.. It is a decision for Catalyst but one that has implications for housing delivery/supply which is a Council priority.

3.23 So far phases 1 and 2a have been completed. The following housing has been delivered so far:

Social Rent Shared Private sale Total ownership Phase 1 174 9 141 324 Phase 2a 58 - 31 89 Total 232 9 172 413

3.24 Phase 2b (also referred to as ‘block 6’) is due to start on site in February 2021. This is the next stage of the redevelopment granted planning permission in 2010. Phase 2b will deliver:

Social Rent Shared Private sale Total ownership Phase 2b 108 11 111 230

4 TIMESCALE FOR CONSIDERATION

4.1 Catalyst need to fell the trees prior to the bird nesting season (1st March to 31st July) as is good practice because any disturbance of nesting birds could be an infringement of the Wildlife and Countryside Act 1981 and European Habitats Directive 1992/Nesting Birds Directive.

4.2 The tree removal will facilitate contractors starting work on the demolition of vacated buildings prior to constructing the next phase of the development. Catalyst’s current programme of construction begins in February, so they plan to remove the trees in January 2021.

4.3 Accordingly, any actions or recommendations will ideally need to be carried out prior to the end of this year.

5 FURTHER INFORMATION

Appendix A: Prayer of the Petition Appendix B: Phasing plan Appendix C: Current tree removal plan

Director of Planning and Place

Background Papers used in the preparation of this report:

None

Contact Officer: Martin Lomas, Strategic Developments Team Leader [email protected] 07739 316 103

APPENDIX A

PETITION

The petition was presented at the Council meeting on 2 December by Cllr. Mason. At the time of its presentation it had 856 signatures.

The prayer of the petition is as follows:

Catalyst Housing are proposing to fell 42 trees on the Wornington Green Estate in North Kensington, London by the end of January 2021.

Most of the trees are majestic 45 year old London Plane trees that are lined along Portobello and Wornington Road. All are in the public realm.

Catalyst say they need to fell the trees in order to deliver the regeneration of Wornington Green. We disagree. They say they cannot change their planning designs to build around the trees. We say they must.

Catalyst say they will plant 55 'new trees' and that 44 of these will be 'small trees' in private gardens. So only 11 of the new trees will be seen and appreciated by the wider community. And the 44 proposed new trees will be mainly saplings and shrubs, not robust enough to offer any of the benefits of the beautiful mature trees we currently have.

This petition is to stop the unnecessary destruction of 42 mature trees that are essential for improving air quality in a heavily polluted part of the borough next to the A40 Westway. The estate has been a building site since 2011 and will remain so until at least 2028. We need to save these trees not just for the mental and physical health of residents and locals, but to maintain biodiversity and protect the habitat used by hundreds of birds and squirrels.

There has not been any proper public consultation over the regeneration of Wornington Green and its trees. Residents were only informed about the imminent destruction of trees in this month of November, 2020.

Please sign this petition which calls upon the Royal Borough of Kensington and Chelsea Council to stop Catalyst from felling 42 trees on the Wornington Green Estate and upon Catalyst to consult more fully with residents and the local community over the regeneration designs.

A5 THE ROYAL BOROUGH OF KENSINGTON AND CHELSEA

OVERVIEW AND SCRUTINY COMMITTEE 17 DECEMBER 2020

STAGE 2 ENVIRONMENTAL CHECKS PROGRAMME

REPORT BY STEPHEN BROWN, INTERIM DIRECTOR FOR PUBLIC PROTECTION

1 Executive Summary and Recommendations

1.1 This report provides an update on the Stage 2 Environmental checks programme overseen by the Multi-Agency Partnership (MAP) and coordinated by the Ministry of Housing, Communities and Local Government (MHCLG). Following the recent completion of the soil sampling, the report covers: • Community engagement • Sampling • Timetable for results

1.2 In relation to its own work programme, the Overview and Scrutiny Committee is recommended to:

• Note the progress to date. • Agree to a further update next year once the results of the sampling are available.

2 Background

2.1 In October 2018, the Government announced that a programme of environmental checks would be carried out to investigate risks to human health arising from potential contaminated land resulting from the Grenfell Tower fire.

2.2 The programme is being managed and overseen by MAP, which is coordinated by MHCLG. MAP membership includes a number of organisations with relevant expertise including the Environment Agency, Public Health England, MHCLG, the Food Standards Agency and Kensington and Chelsea Council, and others, as required. 2.3 A Science Advisory Group (SAG)1, for the review of potential environmental contamination in the vicinity of Grenfell and North Kensington, was set up during Stage 1 to provide assurance relating to both science and public health issues. Chaired by the Government’s Chief Scientific Advisor, SAG has and will continue to provide expert advice on the methodology and findings of the

1 https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/797360/ science_advisory_group_terms_of-reference_april_2019.pdf

investigation. It is made up of independent experts in relevant scientific fields, and their recommendations and meeting minutes from Stage 1 of the project were published online for transparency. To provide additional scrutiny and assurance, MAP has also appointed a Suitably Qualified Person (SQP) in land contamination investigations, who will oversee and sign-off the work of the consultant appointed for Stage 2. The SQP, Dr Paul Nathanail, who worked on Stage 1 of the programme, has been re-appointed to continue this role in Stage 2.

2.4 The program of environmental checks to investigate soil is being carried out in two stages under the Part 2A regime of the EPA 1990. The first stage was completed in October 2019. The full Stage 1 report is available here. The levels of chemicals found in Stage 1 were typical of those generally found in London and other urban areas. This included some pollutants which, while they were detected above their recognised generic screening values, were not at high enough concentrations to be considered to cause an ‘unacceptable risk’ referred to under the statutory regime. Public Health England did not consider there to be an elevated risk to anyone’s health from potential land contamination because of the Grenfell Tower fire, based on the results of the exploratory soil sampling. MAP recommended proceeding with Stage 2 to further reduce the level of uncertainty about health risks and the Government endorsed this approach.

2.5 Stage 1 recommended that Stage 2 included testing soil for lead, polycyclic aromatic hydrocarbons (PAHs), asbestos and dioxins and furans and dioxin- like polychlorinated biphenyls (PCBs). It also recommended the testing of produce grown in community kitchen gardens and allotments depending on levels of contamination found in the surrounding soil in these areas. Stage 2 is therefore a more in-depth investigation (informed by the results of Stage 1) which will enable a more detailed health and environmental risk assessment to be undertaken. Stage 2 has also been informed by an independent academic review of fire toxicology-related literature, which was recommended by SAG to fully examine the links between fire emissions and land contamination. Following a ‘Stage 2 Start-up meeting’ between AECOM and MAP on the 9 September 2020, it was agreed to add antimony to the sampling suite as recommended by the literature review and three further sites to be tested. Stage 2, which is now underway, will establish the levels of contamination in the soil as a result of the Grenfell fire and whether there is an unacceptable risk to human health associated with that contamination.

3. Community Engagement

3.1 The Ministry of Housing and Communities and Local Government (MHCLG) leads on engagement with the local community on the environmental checks programme. Since July, it has arranged and held two online events for the community.

• 20 July 2020 – residents had the opportunity to ‘meet’ the scientists carrying out, supporting and overseeing Stage 2 to hear the proposed way forward and to pose questions via the online chat function. All slides were circulated via

MHCLG’s Environmental Checks mailing list (which now has 250 recipients). A video of the event can be viewed at https://youtu.be/hxyfql-ePno. This event had 40 attendees and 30 questions were posed. The video (as of 04/12/2020) has been viewed 181 times.

• 20 October 2020 – residents had the opportunity to pose questions to the scientists including Chief Scientific Advisers from Defra and MHCLG, AECOM, the SQP and MHCLG (via the online chat function) about the design of Stage 2 including where and what would be sampled. A video of this event is available at https://youtu.be/mU5_cz4vi28. This event had 19 attendees and 27 questions were posed. The video has been viewed 65 times. Following this event, the slides were also circulated along with a link to the Stage 2 Detailed Design document and the literature review of combustion related fire products referred to in para 2.5.

3.2 MHCLG has also shared four Grenfell environmental checks community updates with the community, all of which are available at www.gov.uk/guidance/soil-and-environmental-checks. The updates were also shared on Nextdoor:

• 13 August 2020 – a follow up to the virtual community event, information on the site walkovers and opportunities to be involved. • 22 September 2020 – update on the site walkovers, information on the crop sampling, advising that a community event would take place and that sampling would take place during October and November. • 16 November 2020 – follow up to the 20 October event, information on the detailed design and fire literature review and continued opportunities to observe the sampling. • 26 November 2020 – to advise that the Stage 2 sampling was completed, provide sampling facts and figures, a photographic guide to the sampling process and next steps.

3.3. MHCLG engaged with schools, the Chairs of residents’ associations and community growers on the site walkovers and information on what to expect ahead of the walkovers. Other members of the community were able to join AECOM on the site walkovers which took place in August and September. Due to the restrictions necessary because of the Coronavirus, safety was the priority. The purpose of the walkovers was to visit each proposed sampling location to carry out a survey to confirm its suitability and identify the locations where samples would be taken. It was also an opportunity for AECOM and members of the community or site users to discuss how the soil on a particular site is used, if any of the soil has changed and whether any debris had previously been found there. A video of the walkovers was also shared https://youtu.be/Wt7YKrfQfLs which has been viewed 66 times.

3.4 MHCLG also engaged with community representatives on the soil sampling. Site specific information on the sampling locations and chemicals to be tested for, as well as general information on what to expect during the investigation work, was shared ahead of the sampling taking place. Members of the

community were also invited to observe the soil sampling. This became more complex as a second lockdown was implemented part way through the sampling programme. To assist with this, MHCLG provided updates on the programme with pictures and contacted the community to offer the option of livestreaming the sampling. This offer was not taken up.

3.5 The independent expert appointed by community representatives to act on their behalf during Stage 2 also attended the sampling and with a number of residents observed samples being taken within the site cordon and at Lancaster Green. He also spoke with the SQP, Dr Paul Nathanail.

4. Sampling programme

4.1 The sampling locations selected by AECOM were based on a number of factors: • land use sensitivity (where there is a high potential for exposure to the fire) • areas identified by the community during Stage 1 as being of concern • areas where debris was reported to have fallen during feedback received during Stage 1 • the Met Office modelled plume deposition area • the distance from the Tower • the ease of site accessibility

4.2 The full report which set out the design for Stage 2 can be viewed here: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/ attachment_data/file/928541/60632092_Grenfell_Stage_2_Detailed_Design_ 2020-10-19_FINAL__1_.pdf

4.3 The Stage 2 soil sampling commenced on 22 October 2020. AECOM, the consultancy commissioned to undertake the works, took samples from 39 areas and this concluded on 19 November 2020. This included 13 schools and nurseries, 6 allotments/community kitchen gardens, 10 open spaces, the area within the Tower cordon plus 9 combined open spaces and community kitchen gardens. The full list of locations can be found in appendix 1

4.4 On three of the days that sampling was carried out, the process was observed by Dr Paul Nathanail who is the Suitably Qualified Person for the Environmental Checks Programme. This was to ensure that AECOM’s work was consistent with good practice.

4.5 All 440 samples, typically 10 from each site, were tested for lead, polycyclic aromatic hydrocarbons (PAHs) and asbestos. Typically, 2 in 10 samples from each site were also tested for dioxins, furans and dioxin-like PCBs and antimony. 18 samples from 3 different areas (including within the Tower cordon) were tested for the wider range of potential fire effluents which were sampled in Stage 1 plus antimony. In addition, 35 crop and paired soil samples are being analysed.

4.6 Most samples were taken at depths of between ground level and 2 or 5cm. Where crops are grown samples were taken up to 20 or 50cm. A subset of samples was also taken at three depth intervals of between ground level and 2 or 5cm, 20cm and 60cm in five of the sampling areas. Samples were also selected to represent areas covered by turf and bare earth.

5. Timetable

5.1 The samples are now being analysed and will then feed into a detailed health and environmental assessment report. The results of all sampling should be available around mid to late January, with an initial report expected in March. They will then be used to consider whether there are any possible risks to public health, and to provide recommendations.

5.2 All information will be reviewed by the Multi Agency Partnership, which is likely to be in February. This will then be reviewed by the Chief Scientific Advisers, the SAG and the SQP and it is expected that the report will be available to be shared with the community in April. The report will contain all sampling results, a risk assessment and make recommendations if changes to public health advice are required.

Stephen Brown Interim Director of Public Protection

Appendix One

Full list of sampling locations

Schools and nurseries (13) Latymer Alternative Provision Academy Burlington Danes School Bassett House School (St Helen’s Church) Thomas Jones Primary School All Saints Catholic College Barlby Primary School St Francis of Assisi Primary School St Anne’s and Avondale Park Oxford Gardens Primary School School and Nursery Golborne and Maxilla Children’s Centre Grenfell Creche and nursery Forest School New Studio Pre-school St Quintin Children and Family Centre

Community kitchen gardens and allotments (6) Longstone Avenue allotments St Quintin community kitchen garden St Charles Centre for Health and Wellbeing Equal People Portland Road and Nottingwood House The Grove

Combined community kitchen gardens and public open spaces (9) Eynham Road Hurstway, Grenfell, Testerton and Henry Dickens Court Barandon Walks Silchester East Allom and Barlow House Morland House and Talbot Grove House Bramley House Kensington Memorial Park Treadgold House

Public open space (10) Verity Close Little Wormwood Scrubs Darfield Way Lancaster Green Robinson House Wesley Square Silchester West Maxilla Gardens Stonebridge Park Wormwood Scrubs

Currently inaccessible public open space (1) Within the Tower cordon

A6 THE ROYAL BOROUGH OF KENSINGTON AND CHELSEA

OVERVIEW AND SCRUTINY COMMITTEE – 17 DECEMBER 2020

REPORT BY THE DIRECTOR OF FINANCIAL MANAGEMENT

FINANCIAL IMPACT OF COVID-19

Overview and Scrutiny Committee is asked to note this update report which sets out the latest forecast for financial pressures for 2020/21 as a result of Covid-19, the levels of Government support and the overall financial position.

FOR INFORMATION

1. INTRODUCTION 1.1 The Committee is asked to note the latest implications of Covid-19 on the Council’s financial position in the current year – 2020/21.

2. BACKGROUND 2.1 In March 2020, a balanced budget for the financial year 2020/21 was agreed at full Council. However, soon after, the Covid-19 pandemic took hold and the country went into lockdown measures. Nine months on, the UK is experiencing the second wave of COVID-19, a second four week period of national restrictions was put in place between 5 November and 2 December and now the whole country is part of the tiered system.

2.2 Individual Select Committees are currently receiving updates on the impact of Covid-19 on the Council’s services, the borough and London and this briefing note provides an update to Overview and Scrutiny Committee specifically on the financial impact. 2.3 Since the end of March, the Council has directed its essential expenditure to support the borough’s residents and specifically to aid vulnerable people living at risk. As well as spending pressures, the Council has suffered substantial losses in the levels of income usually collected. 2.4 The latest estimates show that by the end of the year, Covid-19 is expected to have created financial pressures of £36m for the General Fund and £1.5m for the Housing Revenue Account. In addition, the Collection Fund is estimated to have a deficit of £11.2m as a result of reduced collection of Council Tax and Business Rates. 2.5 The Council has a robust system in place for monitoring the financial impact of Covid-19 and regularly reviews the assumptions behind the forecasts as further information becomes available. However, by the very nature of Covid-19, there remains uncertainty. The forecasts within this report are based on information at the end of October 2020 and officers are currently in the process of updating

for the latest position and will be included in a Financial Plans update report to Leadership Team in January. Monthly returns are made to the Ministry of Housing Communities and Local Government.

3. Expenditure and Income Budget Pressures

3.1 This section of the report summarises the expenditure and income pressures that have resulted from Covid-19. There may be other non Covid-19 related service pressures but these are set out in the latest monitoring report which was considered by Leadership Team on 9 December 2020.

3.2 The latest forecast shows that Covid-19 has created expenditure pressures of £11.4m for the current year 2020/21. These are summarised in Table 1.

Table 1 – Covid-19 Expenditure Pressures

Service Description of financial pressures Estimated pressures from April 2020 to March 2021. £’000 Adult Social Care Additional demand, supporting the market, 3,358 PPE, staff costs Corporate ICT and supporting remote working, revenues 1,440 Services and benefits, finance and other corporate services Housing Services Increased support to homelessness and 1,226 rough sleepers Regulatory Increased use of cremation, cemetery and 829 Services mortuary services Education Special Educational Needs, home to school 698 transport, other educational support Children’s Social Social care costs, placement costs and 235 Care additional staff costs Other Support to the shielding (CVE) cohort, non 3,639 ASC PPE, unachieved savings and other non-service specific costs Total 11,425 HRA Cost pressures for the Housing Revenue 650 Account – support with rent and other essential services

3.3 The latest forecast shows that Covid-19 has created income losses of £24.6m on the General Fund for the current year – 2020/21. These are summarised in Table 2

Table 2 – Covid-19 Income Pressures

Service Description of income loss Estimated pressures from April 2020 to March 2021. £’000 Highways & Parking and other highways and transport services 9,932 Transport Recreation, Filming, events, museums, Notting Hill Carnival, 2,333 Sport & parks and open spaces, libraries and sports Culture bookings, street traders Planning and Planning application fees, planning advice, building 1,714 Development control and land charges Environment Commercial waste, garden waste, bulky waste and 3,136 street enforcement Other Unachieved savings (income generation), 1,715 education traded services, court fees, enforcement fees, cemetery income Commercial Rental income on commercial property 4,447 Other Including conference and Events 1,326 Commercial Total 24,603 HRA Income losses for the Housing Revenue Account, 850 including commercial rents

4. Government Funding 4.1 The Council has received support from Government to part fund the financial pressures detailed above. This is mainly through un-ringfenced Section 31 Government grants (£16.3m) but also includes an estimated £9m that the Council will be able to claim from the fees and charges income loss compensation scheme and of which £5.9m has already been received for Quarter 1 losses. The next claim for quarter 2 is currently being prepared and will be submitted on 16 December.

4.2 The fees and charges income loss compensation scheme does have a set criteria and therefore not all of the income streams are eligible and the compensation received is on average only 72% of the total loss.

Table 3 – Un - Ringfenced Government Support Grant Description Value £’000 Section 31 Grant to be allocated across Council services to 16,322 Grant manage additional spending and income pressures. Income Loss Expected level of funding to compensate for non- 9,000 Compensation commercial income losses. Claim for first quarter submitted for £6m. Total 25,332

5. Overall Position 5.1 A highlighted in section 3, Covid-19 is creating estimated financial pressures in the current financial year of £36m on the General Fund. The additional Government support of £25.3m as set out in Table 3 is welcomed but there remains a shortfall. There are some underspends in services that have not been impacted by Covid-19 which can be used to support the overall financial position. The Council will also be utilising its £5.2m corporate contingency and a small use of reserves. All things being equal the Council is expecting to be in a position where the pressure from Covid-19 in the current year can be funded.

5.2 However, the full impact of the second set of national restrictions between 5 November and 2 December and the current Tier 2 restrictions is being worked through by officers and any ongoing impact over the winter months is still unknown. Therefore, the financial position is expected to change before March 2021. If no further Government support is received it is likely that Council reserves will need to be utilised.

5.3 In relation to the HRA, work is underway to determine how the estimated pressures of £1.5m can be managed.

5.4 In terms of the Collection Fund, Government have agreed The Local Authorities (Collection Fund: Surplus and Deficit) (Coronavirus) (England) Regulations 2020 to amend the requirements of the Local Authorities (Funds) (England) Regulations 1992 and the Non-Domestic Rating (Rates Retention) Regulations 2013. This recognises the impact that COVID-19 has had on the collection of council tax and business rates in the current year and provides the ability for local authorities to spread deficits on the 2020/21 Collection Fund over the three years 2021/22 to 2023/24. This means that the Council has the ability to spread the estimated £11.2m deficit that is currently forecast. However, more recently, the 2020 Spending Review has announced that Councils will now receive compensation for up to 75% of these losses. The full details are still awaited but is expected to reduce the impact on the Council’s financial position from £11.2m to potentially between £3.5m and £4.5m and the ability to spread this lower deficit over three years remains.

6. 2021/22 Onwards

6.1 This update is mainly focussed on the financial position in the current year but there remains uncertainty in terms of the impact in future years – particularly the first half of 2021/22 when some restrictions are likely to remain in place whilst the full roll out of the vaccine is underway.

6.2 It is therefore likely that some of these pressures, particularly demand for services will continue into next year (2021/22) and increasingly possible that some income streams, such as parking and commercial rent will not have returned to pre-Covid levels. Finance Officers are currently working with services in drafting budgets for 2021/22 and this includes scenario planning to consider any short term and long term impact.

6.3 The 2020 Spending Review announced Government support of £1.55bn for Local Authorities for 2021/22. The allocation for Kensington and Chelsea has 4

not been confirmed but is expected to be between £4m and £6m. This will therefore provide some support but the Council cannot rule out some use of reserves in 2021/22 for any short term pressures.

6.4 There is a risk that some of the financial pressures from Covid may be longer term. This is a particular concern with some income sources that possibly may never return to normal as behaviours change forever – such as parking. Any ongoing pressures from March 2022 will need to be managed through the Council’s Medium Term Financial Planning Processes rather than any continued use of reserves.

7. Other Funding and Government Support

7.1 The Council has also received £7.8m in other service specific grants for its response to the pandemic - enforcement and compliance, emergency food provisions, test and trace, outbreak control, provision of support for those receiving Council Tax reduction, re-opening high streets and accommodation and housing support. These are expected to be fully spent by March 2021.

7.2 Finally, in terms of Government support, the Council has played a key role in passporting funds to local businesses and individuals on behalf of the Government. To date, £60m has been paid across to businesses through a range of different grant schemes. Financial support to impacted businesses will continue through to March 2021. The value of the ongoing grants will be determined by the Tier that London is in. In addition, £231m of business rates relief has been granted in accordance with the Government guidance.

7.3 The Council has also received £177,000 to support individuals on low income who are asked to self-isolate with a one off payment of £500. The Council is administrating these grants.

8. 2020 Sending Review

8.1 The Chancellor’s Spending Review was published on 25 November and included a number of announcements of additional funding to support Local Authorities with ongoing pressures from Covid-19 into 2021/22. Some have already been referenced through this note but also summarised below for ease of reference. Final details and allocations are expected to be published as part of the draft Local Government Finance Settlement which is expected in the next few weeks. • An additional £1.55bn of grant funding to meet additional expenditure pressures as a result of Covid-19. The Council’s allocation is expected to be between £4m and £6m. • £670 million of additional grant funding to support those least able to afford council tax payments. If the allocation is in line with the previous Hardship Fund announced back in March 2020, our allocation could be between £1m and £2m. • £762 million to compensate local authorities for 75 per cent of irrecoverable loss of council tax and business rates revenues in 2020/21 that would otherwise need to be funded through our own budgets as referred t in paragraph 5.4.

• The existing Covid-19 sales, fees and charges reimbursement scheme is being extended for a further 3 months until the end of June 2021. For 2020/21, we are forecasting to receive £9m of funding through this scheme so continuation until June will help to fund any losses that continue into the early part of 2021/22. • A range of other service specific grants were also announced relating to housing, children and families and highways and infrastructure.

9. Financial and Property, Legal, Sustainability, Risk, HR and/or Equalities Implications

9.1 Implications are set out throughout this report

10. RECOMMENDATION(S) 10.1 It is recommended that Overview and Scrutiny Committee note the update in this report and acknowledge that Covid-19 continues to create financial pressures and uncertainty.

Taryn Eves Director of Financial Management

Mike Curtis Executive Director (Resources and Customer Delivery)

Background papers: None

Contact officer: Taryn Eves, Financial Management [email protected]

Supplementary to main agenda despatch by virtue of receipt of late information. Placed on deposit on 10 December. A7

THE ROYAL BOROUGH OF KENSINGTON AND CHELSEA OVERVIEW AND SCRUTINY COMMITTEE – 17 DECEMBER 2020

REPORT OF THE SCRUTINY MANAGER

INTERIM REPORT OF THE BUDGET SCRUTINY WORKING GROUP

1 Introduction and Recommendations

1.1 Attached to this cover report is the Interim Report of The Budget Scrutiny Working Group.

1.2 The Overview and Scrutiny Committee is recommended to:-

• Review the interim findings and make any recommendations for further scrutiny; • Review the areas of focus below (Section 3 of the Report): o The Transitions Programme including Decision Making and Accountability Reviews; o The Local Government Finance Settlement; o The identification of the role of the Working Group over the next 12 months; o Suggestions for the development of regular financial monitoring and performance reports.

FOR DECISION

Jacqui Hird Scrutiny Manager

Background papers used in the preparation of this report: None other than previously published documents.

Contact officer: Jacqui Hird, Scrutiny Manager, at [email protected] and on (M) 07870 803891

INTERIM REPORT OF THE BUDGET SCRUTINY WORKING GROUP

ABOUT THIS REPORT AND RECOMMENDATIONS

This is the interim report of the Budget Scrutiny Working Group inquiry into the Council’s Budget Proposals 2020/21. As it is an Interim Report, the recommendations are to the Overview and Scrutiny Committee. Recommendations to the Leadership Team will be included in the Final Report in January 2021. The Report includes the following sections:

• Foreword from the Chair • Methodology and key stakeholders • Summary of interim findings • Areas of focus for the Final Report • Appendix One – Key Lines of Enquiry The Final Report which will be included in the Agenda for the meeting of 26 January 2021. The Overview and Scrutiny Committee is recommended to:-

• Review the interim findings and make any recommendations for further scrutiny; • Review the areas of focus included in Section 4: o The Transitions Programme including Decision Making and Accountability Reviews; o The Local Government Finance Settlement; o The identification of the role of the Working Group over the next 12 months; o Suggestions for the development of regular financial monitoring and performance reports. And make suggestions for any further areas of focus.

Foreword

The Working Group was originally established following the report to the 26 November 2019 Overview and Scrutiny Committee ‘Planning for Scrutiny of the Council’s Budget’. It was agreed by the Committee to continue with the Budget Working Group to enable effective scrutiny of the Council’s 2020/21 Budget Proposals.

I would like to thank the Councillors who are participating for their ongoing contribution: Councillors Tom Bennett, Max Chauhan, Walaa Idris, David Lindsay Marie-Therese Rossi, Linda Wade and Ian Wason.

This Interim Report of the Working Group describes the work to date and includes recommendations for work to be completed as part of developing the Final Report which will be included in the agenda of the Overview and Scrutiny Committee.

Councillor Adrian Berrill-Cox Chair of the Budget Working Group

1 Introduction

1.1 The Working Group was established by the Overview and Scrutiny Committee in November 2019. The Terms of Reference are noted below:

To aid the Overview and Scrutiny Committee (OSC) in scrutinising the Council’s budgeting process for the 2020/21 budget. To review and make recommendations on budget proposals and the financial position of the Council.

1.2 The Report of the Working Group was included in the OSC agenda meeting of 28 January 2020 and was referred to the Leadership Team meeting of 12 February 2020.

2 Methodology and Key Stakeholders

2.1 The Overview and Scrutiny Committee has agreed: ‘To continue with the Budget Working Group to enable effective scrutiny of the Council’s budget throughout the year’. The Working Group was reconvened in July 2020 and the tasks and activities to date are summarised below.

• Agreed a revised Working Group membership;

• Review of key literature relating to budget scrutiny: o A link to the Local Government Association Councillor’s Workbook on Scrutiny of Finance; o A link to a Cipfa and Centre for Governance and Public Scrutiny Financial Scrutiny Practice Guide (June 2020); o The Centre for Governance and Public Scrutiny – link to Covid 19 Guide 5 Council Finances and Scrutiny (May 2020).

• Review of key Council reports and documentation including: o The 2019 2020 Financial Out-turn; o 2020/21 Revenue Monitoring Position Reports (including periods 2 and 3); o The Medium Term Financial Strategy (link to the Leadership Team Agenda page) to inform the scrutiny and in particular to identify areas of focus

• Identified key internal stakeholders: o Councillors: Members of the Leadership Team: Councillors Elizabeth Campbell (Leader of the Council), Kim Taylor Smith (Deputy Leader), Cyron, Faulks, Kemahli, Rendall, Thalassites, Weale and Will. o Officers: Dr Barry Quirk (Chief Executive), Executive Directors: Mike Curtis, Bernie Flaherty, Sue Harris, Dan Hawthorne and Sarah Newman, Taryn Eves (Director of Financial Management), Nicholas Pyne (Head of Financial Strategy); Service Finance Leads

• Met with the Lead Member for Finance and Customer Delivery for an update on general sense of direction, financial position in the current year and the overall approach that has been taken for next year;

• Developed key lines of enquiry (Appendix One) to structure the scrutiny and in particular the evidence sessions;

• Cross cutting areas were identified to be included in the scrutiny including: o The impact of Covid; o The potential impact of savings in one service area on other areas and upon residents; and o The impact of savings by partner organisations on the Council’s budget.

• Longer Term Issues were identified to be included in the scrutiny including: o Service quality – exploring the links between quality and cost and potential for future savings; o Cost v outcomes; and o Invest to save – whether outcomes had been achieved and monitoring impact

• Evidence sessions with members of the Leadership Team and relevant officers to which Select Committee Chairs were also invited - more detailed information will be included in the Final Report.

3 Summary of Interim Key Findings

3.1 The contextual information was established including current levels of reserves which total £100m and of that £40m is not formally committed. In addition, there is a working balance of £10m in the General Fund. Monitoring was in place to identify whether savings targets had been met and if slippage was occurring. The impact of inflation and central government restriction on raising Council Tax to 1.99% was noted.

3.2 Covid had created an operating environment that was uncertain and difficult to predict. It was confirmed that a budget of £8m has been set aside to support the Council’s recovery framework and response to recovery over the next 12 to 18 months.

The impact of Covid:

• Made it difficult for the Council to consider a longer-term budget over 3 years; • Has meant that some savings in the current year may be difficult to achieve; and • Caused income losses as a result of lockdown and national restrictions.

3.3 The majority of the savings were included within 3 proposals:

• Staff savings of 3%. These are achieved through a combination of the Decision Making and Accountability tool, reduction in agency spend and changes in operating models. Reassurances were sought from Lead Members and senior officers that these reviews would not impact on the delivery and quality of services and as to deliverability; • The new eight-year Waste and Street Cleansing Contract which has been procured and will start on 1 April 2021. It was confirmed that this would deliver a saving of £1.6million per annum; • Temporary accommodation (TA) and a continued focus on reducing the numbers in temporary accommodation. and reducing costs. It was recognised that this may be adversely impacted in the short term by the economic impacts of Covid. This includes proposed new capital investment in acquiring homes for use as TA, reducing our reliance on private rented homes and therefore allowing the Council to better control both cost and quality.

3.4 A theme running through each of the evidence sessions was savings which would be achieved by identifying efficiencies and so preserving front-line services wherever possible

3.5 The budget and savings proposals were also considered within the context of partnership working including the impact of health service budgets impacting on local residents and increasing demand on Council services.

3 Areas of Focus for the Final Report 4.1 The Working Group identified the areas of focus to be completed for inclusion in the Final Report: • Decision Making and Accountability framework for achieving staff savings was a key theme in each of the evidence sessions. A further session with the Lead Member for Finance and Customer Delivery and the Executive Director would be required as an opportunity of further in-depth scrutiny; • The Local Government Finance Settlement due to be announced in December and the implications for the Council’s budget and finances more generally; • Discussion and identification of the role of the Working Group over the next 12 months in relation to budget scrutiny; • Develop recommendations for the Overview and Scrutiny Committee on the development of regular financial monitoring and performance reports and seeking to commence earlier in the year.

Appendix One KEY LINES OF ENQUIRY – 2020/21 SAVINGS

Noted below are the key lines of enquiry developed by the Budget Working Group

Theme and Key Lines of Enquiry Description 2020/21 savings • Were promised savings achieved? • The financial aspect? A retrospective • The Principal/Action through which the saving consideration of the was agreed to be achieved? savings contained in the • If achieved differently, why and how? previous 2020/21 • Will the original saving proposal be available budget. to be made in future years? • What was the impact of savings on outcomes? Was the impact of savings anticipated at the time of agreeing the savings? • Were the savings properly informed by financial strategy? • Were the savings strategies consistent across corporate, service, and financial planning? • Are there overspends/underspends, and if so, why and what is being done about this? • Have savings in one area impacted on other areas? • Are under and overspends in consistent areas.

Key Lines of Enquiry – 2021/22 savings and capital investment

These key Lines of Enquiry relate to the savings put forward in the MTFS that have been published for consultation.

2021/22 savings • What is the rationale behind the major savings proposals proposals? • Are the choices of savings proposals appropriate for Analysis of the existing Kensington and Chelsea? savings proposals for • Are savings proposals achievable? the 2021/22 budget. • Are robust plans in place to ensure savings are delivered? • Has any potential ‘knock-on’ financial effect of savings proposals been considered in the budget? • What is the impact on service outcomes from savings proposals? • What is the impact on residents from savings proposals – equality impact assessment? • How have the results of 2020/21 savings been considered in the 2021/22 savings proposals? Capital Investment • How did the Capital Board decide upon the proposed proposals new investments into the Capital programme?

A look at the proposed • What attention has been giving to the existing Capital programme, programme with a view to achieving savings? testing and assessing • What factors/metrics did the Capital Board use in its the assumptions and decision? merit behind these • How will resident’s opinions been considered in the choices. proposed Capital Investment programme? • How is the Council balancing use of resources between revenue and capital? • How is the Council considering how capital investment might reduce costs in the future? • Is the Council compliant with statutory guidance regulating borrowing for capital investment, considering central government’s desire to limit ‘excessive’ local authority borrowing? • Does the Council measure the effectiveness or impact of its Capital Investments? • Is the Council using its Capital Investment to influence economic growth or the relative advantages of the Borough? • More generally, what is the Borough seeking to achieve with its capital expenditure? • Are the levels of projected borrowing for the Capital Programme affordable? • Have the Public Works Loan Board’s borrowing rate changes been taken into account in the budget, and in assessing Capital Investment proposals? • Have alternative funding options been considered (Internal borrowing, S106/CIL, Grants, other lending sources etc.) Impact of COVID-19 • How has RBKC responded to the financial and the longer-term implications of COVID-19 outlook • What risks and unknowns still remain and how might this effect the budget in the medium term? • What factors have not yet been considered or quantified which could contribute to future years budget pressures

Other Key Lines of Enquiry

There are a couple of other areas that the Budget Working Group may wish to consider either as part of this budget or in year work in preparation for the 2022/23 Budget Process.

Financial sustainability • Is the Adult Social Care budget sustainable over the of Adult Social Care next 3 years? • What are the long-term demographic changes in the Examining the long- Borough? term sustainability of the • How will these demographic changes impact the Adult Social Care sustainability of the Adult Social Care budget? budget.

• How is the Council planning on managing this impact on the Adult Social Care budget? • How has/will COVID-19 impact on the trajectory • Will the Council continue to be able to achieve desired outcomes sustainably? • What solutions is the Council considering in the medium- and long-term to maintain the sustainability of the Adult Social Care budget? • How is the Council’s work with partners impacting its future sustainability? Proposed and potential This work links to the project under the transitions income opportunities programme that will look at income generation, expanding channels to collect income and preventing Examining and testing vulnerable residents falling into debt but when they do the proposals for have a holistic and cross cutting approach to support. income opportunities for The project is at an early stage and the Working Group the Council, and a may want to consider shadowing this work over the next consideration of other 6 to 12 months in the run up to 2022/23 budget process. potential income Key questions around income generation could include: opportunities not yet proposed. • What is the rationale behind income growth proposals? • Does the Council have a clear understanding of the Borough’s relative advantages/USPs to businesses, developers, and investors? • How is the Council planning on maintaining these advantages? • How does the Council plan to take advantage of local economic growth as a source of income? How will this be impacted by COVID-19 • What will the impact on residents be of proposed income opportunities? • What will the impact on the budget gap be of proposed income opportunities? • How does the Council see the longer-term outlook for funding, in the context of replacement of centrally distributed grants with locally generated business rates? • How does Council Tax fit into this overall strategy? • How is the Council managing its use of one-off resources? • Is the choice of income generation proposals appropriate for RBKC? • Are there potential income opportunities that the Council has not yet considered or implemented?

A8 THE ROYAL BOROUGH OF KENSINGTON AND CHELSEA OVERVIEW AND SCRUTINY COMMITTEE – 17 DECEMBER 2020

REPORT OF THE SCRUTINY MANAGER THE SCRUTINY COMMITTEE WORK PROGRAMME

1 Executive Summary and Recommendations

1.1 This report includes the following information:

• A summary of the Overview and Scrutiny Annual Scrutiny Work Programme; • Details of the support available; and • A summary of scrutiny options.

1.2 The Overview and Scrutiny Committee is recommended to:

• Review and make any amendments on the Committee’s Work Programme.

2 The Scrutiny Work Programme 2020/21

2.1 At the Overview and Scrutiny Committee (OSC) meeting of 24 September 2020, the Annual Work Scrutiny Programme was agreed. This included the topics to be scrutinised by the OSC and those to be allocated to the four Select Committees according to their terms of reference. The Grenfell Recovery Strategy will continue to feature in the work programme for each Committee.

The Overview and Scrutiny Committee Work Programme

2.2 The Committee has developed a work programme that includes a balance between holding the Executive (Leadership Team) to account (including pre- decision scrutiny), policy development and following up on previous work including recommendations from working groups and committee meetings. The Committee is also responsible for ensuring statutory scrutiny commitments are addressed and to review the effectiveness of scrutiny and for looking for ways to improve.

2.3 The Committee will:

• Meet formally eight times a year to review evidence gathered and agree recommendations in relation to scrutiny reviews they are conducting; • Call the relevant Lead Member to attend a meeting to set out their plans, and to return at the end to be questioned on progress; • Hold additional evidence gathering sessions and events as appropriate to the topic of each review. These will hear from a range of experts from the local area and beyond (including residents); • Proactively promote and encourage public participation in reviews;

• Ensure that the voice of vulnerable residents is heard; • Consider appointing co-optees (from appropriately constituted and representative relevant organisations) for specific reviews; • Monitor, track and communicate progress in responding to scrutiny recommendations

2.4 The Overview and Scrutiny Committee Work Programme 2020-21 is summarised below. Substantive reports on the Grenfell Recovery Strategy and Covid Recovery will be included in agendas.

26 January – State of the Borough presentation by the Leader of the Council and Chief Executive, Final Report of the Budget Working Group, Scrutiny of the Housing Revenue Account and Modern Slavery Statement

10 March – Review of the Annual Scrutiny Work Programme and Proposal for developing the Programme 2021 - 2022

13 May – Statutory Annual Scrutiny of Crime and Disorder with the Borough Commander, Lead Member and Chief Community Safety Officer

New Municipal Year

10 June – Budget Scrutiny

8 July – Scrutiny Annual Report

2.5 Budget Scrutiny is continuing through Working Group and the Interim Report is included in the Agenda as Report A7. The Final Report will be included in the agenda for the 26 January 2021 with a view to submitting recommendations to the February 2021 Leadership Team.

2.6 The work programmes of the four Select Committees are noted below for the December cycle of meetings at the time of writing the Committees had not met.

Adult Social Care and Health SC - The scrutiny of adult safeguarding will take place in the 16 December 2020 meeting. Members will review the Safeguarding Adults Executive Board Annual Report 2019/2020 and a Healthwatch adult safeguarding report. Environment SC – meeting on 8 December, to scrutinise the 2030 net zero commitment, street management and planning policy items on the agenda. Family Services SC - at the 10 December meeting the Select Committee will scrutinise the safeguarding of children in the borough, including reviewing the following reports: Independent Review Officers’ (IRO) report for Looked After Children 2019/2020 and Child Protection Report 2019/2020. Housing and Communities SC – the 7 December meeting will be a single topic meeting about the Council’s repairs service.

3 Support for scrutiny activity

3.1 The Scrutiny Team (currently three staff) will:

• Work with the Chair and Vice Chair to manage the annual work programme; • Provide support for scrutiny members including providing advice on scrutiny in line with statutory guidance and best practice, and producing briefing papers, background materials, key lines of enquiry, arranging seminars etc.; • Carry out and commission qualitative and quantitative research to support topics including data gathering and analysis, case studies and examples of good practice to inform the scrutiny process; • Source external experts to contribute information to agenda items at formal meetings and to working groups; • Support working groups, including managing the project plan; drafting terms of reference; providing advice on virtual and remote techniques to gather evidence and engage with stakeholders during the health emergency, and drafting reports in consultation with the chair; and • Promote scrutiny across the Council and externally including production of reports and publicity to show what has changed as a result.

3.2 Each committee has an allocated Governance administrator who will:

• Co-ordinate and administer agenda planning meetings with the Chair, Vice Chair, scrutiny and senior officers in advance of committee meetings. This will include advising officers and partner agencies of the information required; • Administer the committee meetings including sending out agenda papers to councillors; • Produce the minutes of the meeting and update the action and recommendations trackers; • Provide governance support to working groups and conferences including arranging venues and providing administrative support; and • Develop and manage a database of residents and other stakeholders who wish to be kept informed of scrutiny work

3.3 There are various different methods and tools that scrutiny committees can use, and these are summarised in the table below:

Method and What does it do and What outputs are there timescales how Pre-decision scrutiny of • Review and • Evidence based key decisions at formal comment on recommendations to committee meeting proposed decisions Leadership Team at a comparatively late stage of their development • Enables the Committee to hold the Lead Member and partner agencies to account.

Leader/ Chief Executive/ • Enables the • Minutes of meeting Lead Member/ partner Committee to hold record recommendations agencies attend formal the Lead Member made scrutiny meeting and partner agencies to account. Service review • Strategic policy • Working Group report conducted by working development. published. group • Consideration of • Produce specific SMART things that have yet recommendations which Depending on the topic to happen and may include options for can be short reviews or decisions to be taken consideration. be longer more detailed in the future. • Discussed at Committee reviews. • Planned evidence- before referral to the taking sessions in Leadership Team and the community. sometimes full Council. • Contributions from other organisations and external experts. Single Issue Meeting – • Enable members to • Evidence based may be a whole meeting focus on a project or recommendations to the or a series of meetings policy in greater Leadership Team and e.g. a resident depth than a general partner organisations. conference. meeting agenda would allow. May be linked to a • May be useful when formal meeting agenda there is a specific item or working group. service area or activity that Scrutiny members want to check is performing well or which they want to hold to account. A roundtable discussion • Brings together • Evidence based councillors, recommendations to the independent experts Leadership Team and and residents. partner organisations. Qualitative research • Focus groups, local • Informs working group community reports and interviews and key recommendations. stakeholder in-depth interviews. Quantitative research • Surveys of people • Informs working group affected by an issue. reports and recommendations. Visits to places and • Councillors able to • Informs working group services visit a service or reports and project which recommendations

complements any written reports Councillor Call for • Initiated by • Committee resolution / Action Councillors who are decision as to whether to expected to “filter” make a report. cases. • Generally operational focus but may have some strategic elements.

FOR DECISION

Jacqui Hird Scrutiny Manager

Background papers used in the preparation of this report: None other than previously published documents.

Contact officer: Jacqui Hird, Scrutiny Manager, at [email protected] and on (M) 07870 803891

A9 THE ROYAL BOROUGH OF KENSINGTON AND CHELSEA OVERVIEW AND SCRUTINY COMMITTEE – 17 DECEMBER 2020

REPORT OF THE SCRUTINY MANAGER THE FORWARD PLAN AND KEY DECISION TRACKER

1. Executive Summary and Recommendations

1.1 This report includes the following information:

• An update on key decisions previously flagged for potential scrutiny involvement; • The Forward Plan of Key Decisions for review by the Committee.

1.2 The Overview and Scrutiny Committee is recommended to:

• Note the update on key decisions previously flagged for scrutiny.

• Review the Forward Plan of Key Decisions and identify any to be scrutinised either by the Overview and Scrutiny or one of the select committees; or any for which further information is necessary to enable a decision to be made on whether further scrutiny involvement is required.

2. The Forward Plan of Key Decisions

2.1 The Council is required by law to give at least 28 calendar days’ notice of all Key Decision and these are published on the Forward Plan. 2.2 The December edition of the Forward Plan is attached to this report and the plan can be consulted at any time at

https://www.rbkc.gov.uk/council-councillors-and-democracy/how-council- works/making-decisions/decisions-and-forward-plan

2.3 The Committee is invited to review the Forward Plan of Key Decisions and flag those that it considers require scrutiny, and any for which further information is required to determine future scrutiny involvement.

3 Changes to Committee Report Information

3.1 Governance and Scrutiny officers are developing a revised report template for the Forward Plan Report that included in the Overview and Scrutiny Committee agendas as the mechanism for selecting those key decisions that require more detailed scrutiny. The Scrutiny Chairs have reviewed a first draft of the revised

report and requested further changes with a view to circulating to all members of the Committee early in the new year for comment before it is finalised.

FOR DECISION Jacqui Hird Scrutiny Manager

Background papers used in the preparation of this report: None other than previously published documents. Contact officer: Yasmin Jama, Governance Administrator, at [email protected]

KEY DECISION TRACKER

KD title & reference no. Contact/report Referred by (e.g. Date referred Action required (e.g. Progress author OSC meeting or more information; business planning scrutiny action) meeting) Dementia Strategy (Kensington Andrew Carpenter Business Planning 8 Oct More info The Health and and Chelsea and Westminster) – Dementia meeting 8 Oct Wellbeing Board agreed (KD05492/19/K/A) Programme Lead the Strategy for the Continued monitoring second time on 8 OSC 26 Nov requested by OSC October. Thereafter the Dementia Plan is being considered by the Leadership Team on 11 November. Budget Monitoring reports Nicholas Pyne Chair of OSC via 17 August To be considered at Quarter 1 report (KD05709/20/K/A) Q1 email Budget Working Group considered by Working (KD05710/20/K/A) Q2 meetings. Group on 27 August. (KD05711/21/K/A) Q3 (KD05712/21/K/A) Q4 Kensal/Portobello station Mark Chetwynd OSC meeting 24/9 24/9 More info Highways and Transport (KD05058) officers are not in a position to submit a paper to Leadership Team this year and will advise further when current discussions with DfT have been concluded. TfL cycleway, Holland Park Mark Chetwynd Jacqui Hird via 29/9 More info There has been no Avenue/Notting Hill Gate – email engagement with TFL consultation since the start of (KD05532/19/T/A) lockdown on the

Cycleway scheme it had proposed in 2019, as both TfL and Council resources have been focussed on delivery of temporary active travel schemes under the London Streetspace Programme. The Lead Member intends to publish this Key Decision in due course.

Resident Involvement Strategy Iago Griffith OSC meeting 24/9 More info to HCSC Report to be presented (05687/20) 23/9/20 at Leadership Team in February 2021. Variation of Tenancy Stav Kokkinou OSC meeting 23/9 24/9 More info to HCSC The Key Officer provided Agreement Conditions for RBKC information as Tenants requested which was (05688/20/K/A) circulated on 13/10/20.

Housing sustainability and fuel Caroline Scott OSC meeting 12/11 16/11 More info Environment Select poverty strategy Cttee to look at in more (KD 05718) detail. Website audit and proposed Simon Meredith OSC meeting 12/11 16/11 More info Environment Select changes to website Cttee to look at in more (KD05456) detail. Parks and Landscape Monica Castelino OSC meeting 12/11 16/11 More info Environment Select maintenance contract award Cttee to look at in more (KD05651) detail.

Forward Plan of Decisions 09 December 2020 December 2020 - March 2021 10:21 Introduction The Council is required by law to give at least 28 calendar days notice of all Key Decisions. In the interest of being open and transparent the Council will treat all Executive Decisions in the same way.

The Council publishes these notices in its 'Forward Plan'. The Forward Plan is available on the Council website and is updated daily. Key Decisions Key Decisions are defined as any executive decision which are likely: (a) to result in significant income or expenditure as follows: • contracts, capital expenditure and/or the disposal of property or interests in property (e.g. leases) with a total value of £1.5 million or more; • revenue expenditure or income of £500,000 or more; and • the making of individual grants of £50,000 or more; and/or (b) to be significant in terms of its effects on communities living or working in an area comprising two or more wards. Executive Decisions Executive decisions that do not fall within the Key Decision definition, but which involve income or expenditure of £100,000 or more - or, in the case of contracts, of a value of more than £189,330 - will be taken by the relevant Executive Director (and are referred to as ‘Executive Decisions’). The attached Forward Plan is a list of all such decisions.

This represents a snapshot of the Key and Executive Decisions in the system on 09 December 2020.

The Council also offers a weekly e-bulletin of new and updated Key and Executive Decisions listed in an easy to digest format. You can subscribe via the Council’s website at https://www.rbkc.gov.uk/myrbkc/ or contact Governance Services for this free service.

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254.

Councillor Elizabeth Campbell 09 December 2020 Leader of the Council

Governance Services, Royal Borough of Kensington and Chelsea Page 1 of 61 Classification of Key and Executive Decision Criteria

Decision-Maker Legend. Decision Category Legend. Decision Confidential/Exempt Information Category Legend. The current Leadership Team, its Lead Member portfolios and Decisions are currently categorised as Decisions are currently wholly or partially exempt for the Executives comprise: follows: following reasons:

Leadership Team (K). Key - Key Decisions are taken by 1 - Information relating to any individual. the Leadership Team and involve: Deputy Leader, Grenfell, Housing and Social Investment - Cllr Kim contracts, capital expenditure and/or 2 - Information which is likely to reveal the identity of an Taylor-Smith (H). sale of property or interests in individual. property (e.g. leases) of £1.5 million Lead Member for Adult Social Care and Public Health - Cllr Cem or more; revenue expenditure or 3 - Information relating to the financial or business affairs of Kemahli (A). income of £50,000 or more; any particular person (including the authority holding that Something which will have a information). Lead Member for Communities - Cllr Anne Cyron (C). significant effect in two+ wards. 4 - Info relating to any consultations/negotiations, or Lead Member for Community Safety, Culture and Leisure - Cllr Emma Executive - These are decisions contemplated consultations/ negotiations in connection with Will (D). which do not meet the definition of a any labour relations matters arising between the Authority or Key Decision. They involve income or a Minister of the Crown and employees of/or office-holders Lead Member for Economy, Employment and Innovation - Cllr expenditure of £100,000 or more, or in under the authority. Catherine Faulks (P). the case of contracts, are valued above £181,302. Executive Decisions 5 - Information in respect of which a claim to legal Lead Member for Family and Children's Services - Cllr Josh Rendall are taken by the Executive Director of professional privilege could be maintained in legal (S). the relevant department. proceedings.

Lead Member for Finance and Customer Delivery - Cllr Mary Weale (F). 6 - Information which reveals that the authority proposes (a) to give any enactment a notice under or by virtue of which Lead Member for Planning, Place & Environment - Cllr Johnny requirements are imposed on a person; or (b) to make an Thalassites (T). order or direction under any enactment.

Lead Member for the Environment - Cllr Cem Kemahli (E). 7 - Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution Leader of the Council - Cllr Elizabeth Campbell (L). of a crime.

Chief Executive - Barry Quirk (Q). 8 - Confidential information given to the Council by a government department on terms which forbid its public Deputy Chief Executive - Vacant (R). disclosure, or information that cannot be publicly disclosed by a court order. Executive Director - Adult Social Care - Bernie Flaherty (X).

Executive Director - Children's Services - Sarah Newman (N).

Governance Services, Royal Borough of Kensington and Chelsea Page 2 of 61 Executive Director - Environment and Communities - Sue Harris (W).

Executive Director - Housing and Social Investment - Dan Hawthorn (G).

Executive Director - Resources - Mike Curtis (M).

Governance Services, Royal Borough of Kensington and Chelsea Page 3 of 61 Decisions outstanding from previous Forward Plan

Planning and Borough Development have been consulted on these plans and planning consent for the units was approved on 24 April 2017. Contact Officer Martin Mortimer Exempt by virtue of Category 3 Number of Decisions outstanding included: 1

Governance Services, Royal Borough of Kensington and Chelsea Page 4 of 61 December 2020

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Award of Substance Misuse Service Key Lead Member for Adult Social Consultation has taken Not before No Overview and Scrutiny Contracts Care and Public Health place with the following: 04 Dec 20 Committee Ref: 05763/20/A/A Cllr Cem Kemahli Service users, Incumbent A procurement exercise is ongoing to providers, Alternat e identify providers for two contracts to providers, The main deliver support to residents who have referrers into the services, issues with substance misuse. Tackling CCG commissioners from drug and alcohol misuse is a priority for WLCCG and CLCCG, Public Health (PH) in the borough and Community Safety Teams, these substance misuse services play a Public Health Intelligence, pivotal role in the delivery of the vision Public Health Englnd, and outcomes set out within the PH Adult Social Care and Outcomes Framework. One contract will Childrens’ departments, support adults who have issues with and Commissioners in drugs and alcohol and one contract will other boroughs deliver support for adults with alcohol- specific issues. They work jointly to offer tailored support to individuals dependant on their needs. The new contracts are due to start on 1 July 2021. The over- arching aim of the contract award is to continue service provision for residents across RBKC. We will utilise early learning from the COVID-19 pandemic to ensure services are able to offer innovative outreach and enhanced digital support for our residents and will work flexibly to respond to emerging health and social needs. Contact Officer Neil Colquhoun Exempt by virtue of Category 3

Governance Services, Royal Borough of Kensington and Chelsea Page 5 of 61 December 2020

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Award of contract for provision of Key Deputy Leader, Grenfell, Housing Repairs Direct Board Not before No Overview and Scrutiny vehicles to Repairs Direct and Social Investment 07 Dec 20 Committee Ref: 05296/18/H/AB Cllr Kim Taylor-Smith To consider approving the award of contract for lease vehicles for Repairs Direct for the next three years. Contact Officer Paul Orrett Exempt by virtue of Category 3 Sub-contractors (Repairs Direct) Key Deputy Leader, Grenfell, Housing None Not before No Overview and Scrutiny Ref: 05323/18/H/AB and Social Investment 07 Dec 20 Committee Authority to award contracts to various Cllr Kim Taylor-Smith sub-contractors to support Repairs Direct. Contact Officer Paul Orrett Exempt by virtue of Category 3 Loft Compartmentation Key Deputy Leader, Grenfell, Housing Tenants and leaseholders Not before No Overview and Scrutiny Ref: 05537/19/H/A and Social Investment will be consulted before 07 Dec 20 Committee To undertake fire remediation works Cllr Kim Taylor-Smith the works are undertaken. (including fire stopping, flat separation / (Wards - borough wide) loft compartmentation and other works arising from fire risk assessment) to Council’s residential properties. Contact Officer Adeleke Adelowo

Governance Services, Royal Borough of Kensington and Chelsea Page 6 of 61 December 2020

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Lift Maintenance Services Contract Key Deputy Leader, Grenfell, Housing Notice of intention was Not before No Overview and Scrutiny (Housing) and Social Investment sent to all the leaseholders 07 Dec 20 Committee Ref: 05538/19/H/AB Cllr Kim Taylor-Smith across the borough The successful contractor will provide including the resident fully comprehensive maintenance service associations. for the 135 passenger lifts within (Wards - borough wide) communal housing blocks across the borough. The services that will be provided include monthly servicing of the passenger lifts, responsive repairs and some minor planned and adhoc refurbishment works. This procurement process will enable the Council to Contract with the most economically advantageous bidder in order to carry out the works. A single Contractor will be appointed to undertake all three elements of the work. The Contract Period will commence on or around 3rd March 2020 and will end on 2nd March 2023 (subject to performance). The Authority will be entitled at its absolute discretion to extend the contract period on the same terms for a further period or periods of up to 2 years making a total possible Contract Period of 5 years. Contact Officer Angela Phillips Exempt by virtue of Category 3

Governance Services, Royal Borough of Kensington and Chelsea Page 7 of 61 December 2020

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Appointment of design and build Key Deputy Leader, Grenfell, Housing None Not before No Overview and Scrutiny contractor for final construction stage of and Social Investment 07 Dec 20 Committee 37 Pembroke Road refurb Cllr Kim Taylor-Smith Ref: 05573/20/H/AB Following the award of a contract, in July 2019, for pre-construction services and the award of a contract, in December 2019, for the intial stage of construction works at 37 Pembroke Road, W8, it is now necessary to appoint a contractor for the final stage of the works. Contact Officer Bruce Austen Exempt by virtue of Category 3 Design and Installation Contractor - Fire Key Deputy Leader, Grenfell, Housing Wards - boroughwide Not before No Overview and Scrutiny Suppression System for Sheltered and Social Investment 07 Dec 20 Committee Accommodation and Hostels Cllr Kim Taylor-Smith Ref: 05583/20/H/A To award a contract to a suitably qualified contractor to design, install and provide technical contract management support for fire suppression systems (sprinkler and/or misting systems) to ten (10) Council-owned sheltered housing accommodation blocks and Hostels located across the borough, which currently do not have adequate or no fire suppression equipment in place. Tender is by way of mini-competition exercise of Fusion21 - Fire Suppression Systems and Associated Works DPS Framework (Lot3). Contact Officer JamesMatthew Rudge

Governance Services, Royal Borough of Kensington and Chelsea Page 8 of 61 December 2020

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Contract Extension - Domestic Gas Key Deputy Leader, Grenfell, Housing Wards - boroughwide Not before No Overview and Scrutiny Service, Repair and Boiler Maintenance and Social Investment 07 Dec 20 Committee (consultancy) Cllr Kim Taylor-Smith Ref: 05585/20/H/A Approval will be sought to extend the contract for gas service, repair and boiler maintenance consultancy. Contact Officer Sharon-Leigh Gordon Trellick Tower Wet Risers Installation Key Deputy Leader, Grenfell, Housing None Not before No Overview and Scrutiny Works and Social Investment 07 Dec 20 Committee Ref: 05586/20/H/A Cllr Kim Taylor-Smith To award a contract to a suitably qualified contractor to install wet risers in Trellick Tower. Specialist contractors are invited to tender for these works. Contact Officer JamesMatthew Rudge Claiming Grant for Intermediate Housing Key Deputy Leader, Grenfell, Housing Golborne Ward Not before No Overview and Scrutiny from the GLA and Social Investment Councillors. 07 Dec 20 Committee Ref: 05594/20/R/AB Cllr Kim Taylor-Smith The Council has been awarded a grant under the Homes for London Fund GLA Scheme and this decision will seek to claim the grant in order to assist with the New Homes Delivery Programme. Contact Officer Mark Grant Exempt by virtue of Category 3

Governance Services, Royal Borough of Kensington and Chelsea Page 9 of 61 December 2020

The Contract Period will commence on or around 1 December 2020 and will end (subject to performance) on or around the 30 November 2024 (subject to performance). The Authority will be entitled, at its absolute discretion, to extend the contract period on the same terms for a further period of up to four (4) years making a total possible Contract Period of eight (8) years. Contact Officer Sharon-Leigh Gordon Exempt by virtue of Category 3 Boundary Walls Refurbishment Key Deputy Leader, Grenfell, Housing Leaseholders have been Not before No Overview and Scrutiny Ref: 05642/20/H/A and Social Investment consulted. 07 Dec 20 Committee The appointment of contractor to carry Cllr Kim Taylor-Smith out boundary walls repair for the properties listed below: - Elms Park Gardens East Wall and 112a Elm Park Gardens South Wall - 54,55,56 Elms Park Gardens SW10 9PA - St Mark's Grove SW10 9ER - Tor Court W8 4HX Contact Officer Rob Kaseke

Governance Services, Royal Borough of Kensington and Chelsea Page 10 of 61 December 2020

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Water Hygiene Testing and Remedial Key Deputy Leader, Grenfell, Housing Leaseholders have been Not before No Overview and Scrutiny Works and Social Investment consulted. 07 Dec 20 Committee Ref: 05643/20/H/A Cllr Kim Taylor-Smith The appointment of contractor(s) to carry out water tank replacement, periodic testing and inspections, routine and responsive maintenance, repairs and improvement of communal hot and cold water systems in residential blocks within the Borough where necessary. Contact Officer Rob Kaseke Tendering and Installation of Dry Riser Key Deputy Leader, Grenfell, Housing There will be a full Not before No Overview and Scrutiny Systems to 52 Council owned blocks and Social Investment consultation process once 07 Dec 20 Committee across the Borough Cllr Kim Taylor-Smith the scope of the work is Ref: 05644/20/H/A understood. Residents and The tendering and installation of 52 block TRA's will be written separate dry riser systems to individual to and given the Council owned blocks across the opportunity to participate Borough. These works are required as in the procurement and part of the Council's Fire Safety Strategy. delivery of works. Contact Officer Michael Robson Lifts (2) Installation - Adair Tower Key Deputy Leader, Grenfell, Housing A formal Notice of Not before No Overview and Scrutiny Ref: 05645/20/H/AB and Social Investment Intention has been issued 07 Dec 20 Committee To award a contract for the replacement Cllr Kim Taylor-Smith and a Notice of Proposal of two lifts including all associated works will be sent to all the and making good to Adair Tower, North leaseholders across the Kensington. borough including the resident associations The Contract Period will commence on or (Golborn e Ward) around 1 July 2020 and will end (subject to performance) on or around 30 June 2021. Contact Officer Sharon-Leigh Gordon Exempt by virtue of Category 3

Governance Services, Royal Borough of Kensington and Chelsea Page 11 of 61 December 2020

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Marlborough Primary School and 50 Key Deputy Leader, Grenfell, Housing None Not before No Overview and Scrutiny Sloane Avenue authority to execute and Social Investment 07 Dec 20 Committee Thames Water Deed of Easement Cllr Kim Taylor-Smith Ref: 05667/20/H/AB Marlborough Primary School and 50 Sloane Avenue were completed in July 2017. This decision will provide authority for execution of the Build Over agreement with Thames Water. Contact Officer Guy Parks Exempt by virtue of Category 3 Wet Risers - 15 new wet riser systems - Key Deputy Leader, Grenfell, Housing (Ward - Chelsea Riverside) Not before No Overview and Scrutiny Worlds End Estate and Social Investment 07 Dec 20 Committee Ref: 05673/20/H/AB Cllr Kim Taylor-Smith Authorisation is being sought to procure a specialist fire engineering company to supply, install and commission 15 new wet riser systems (Worlds End Estate) tower blocks. Systems to comprise: Wet risers, wet riser drains, electric primary pumps, diesel secondary pumps, jockey pumps, control panels, water tanks and all associated supply and control cabling including signals. Systems are required to be to current British standards. The contractor is also required to test the equipment and provide guidance on its operation. Contact Officer Leon Ford Exempt by virtue of Category 3

Governance Services, Royal Borough of Kensington and Chelsea Page 12 of 61 December 2020

As part of this series of contracts, it is requested to award contracts for up to four suitably experienced and qualified contractors for the manufacture and installation of windows made from various materials. The successful bidders will work across all RBKC’s Housing stock.

The four-year budget is £2.0M which will be split evenly between the contractors appointed.

The Contract Period will commence on or around November 2020 and will end (subject to performance) on or and November 2024. Contact Officer Michael Robson Exempt by virtue of Category 3

Governance Services, Royal Borough of Kensington and Chelsea Page 13 of 61 December 2020

As part of this series of contracts, it is requested to award contracts for up to four suitably experienced and qualified contractors for the electrical installation, inspection, and testing including estate lighting. The successful bidders will work across all RBKC’s Housing stock.

The four-year budget is £2.0M, which will be split evenly between the contractors appointed.

The Contract Period will commence on or around November 2020 and will end (subject to performance) on or and November 2024 Contact Officer Michael Robson Exempt by virtue of Category 3

Governance Services, Royal Borough of Kensington and Chelsea Page 14 of 61 December 2020

As part of this series of contracts, it is requested to award contracts for up to three suitably experienced and qualified contractors for the Ground woks, excavation external works and fencing. The successful bidders will work across all RBKC’s Housing stock. The four-year budget is £0.80M, which will be split evenly between the contractors appointed. The Contract Period will commence on or around mid-November 2020 and will end (subject to performance) on or and November 2024. Contact Officer Michael Robson Exempt by virtue of Category 3

Governance Services, Royal Borough of Kensington and Chelsea Page 15 of 61 December 2020

As part of this series of contracts, it is requested to award contracts for up to four suitably experienced and qualified contractors for Drainage and Pipes including inspections, flushing, jetting, removing blockages, cleaning, repairs and sleeving. The successful bidders will work across all RBKC’s Housing stock. The four-year budget is £1.50M, which will be split evenly between the contractors appointed. The Contract Period will commence on or around mid-November 2020 and will end (subject to performance) on or and November 2024. Contact Officer Michael Robson Exempt by virtue of Category 3

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As part of this series of contracts, it is requested to award contracts for up to three suitably experienced and qualified contractors to provide a service for Deep Cleaning, removal of hazardous waste removal cleaning and specialist decontamination and disposal to internal and external areas. The successful bidders will work across all RBKC’s Housing stock. The four-year budget is £1.00M, which will be split evenly between the contractors appointed. The Contract Period will commence on or around mid-November 2020 and will end (subject to performance) on or and November 2024. Contact Officer Michael Robson Exempt by virtue of Category 3

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As part of this series of contracts, it is requested to award contracts for up to two suitably experienced and qualified contractors to provide a service for Structural concrete repairs and any other structural repairs and underpinning. The successful bidders will work across all RBKC’s Housing stock. The four-year budget is £0.80M, which will be split evenly between the contractors appointed. The Contract Period will commence on or around mid-November 2020 and will end (subject to performance) on or and November 2024. Contact Officer Michael Robson Exempt by virtue of Category 3

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As part of this series of contracts, it is requested to award contracts for up to two suitably experienced and qualified contractors to provide a service for Design, erecting, dismantling of scaffolding including tube, fittings and mobile tower access. The successful bidders will work across all RBKC’s Housing stock. The four-year budget is £0.48M, which will be split evenly between the contractors appointed. The Contract Period will commence on or around November 2020 and will end (subject to performance) on or around November 2024. Contact Officer Michael Robson Exempt by virtue of Category 3

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As part of this series of contracts, it is requested to award contracts for up to two suitably experienced and qualified contractors to provide a service for Abseiling and Minor Repairs. The successful bidders will work across all RBKC’s Housing stock. The four-year budget is £0.40M, which will be split evenly between the contractors appointed. The Contract Period will commence on or around November 2020 and will end (subject to performance) on or around November 2024. Contact Officer Michael Robson Exempt by virtue of Category 3

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As part of this series of contracts, it is requested to award contracts for up to two suitably experienced and qualified contractors to provide a service for Metalwork and fabrications for gates, railings and posts The successful bidders will work across all RBKC’s Housing stock. The four-year budget is £0.20M, which will be split evenly between the contractors appointed. The Contract Period will commence on or around November 2020 and will end (subject to performance) on or around November 2024. Contact Officer Michael Robson Exempt by virtue of Category 3

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The works to be carried out will include (but not be limited to) repairs to external walls, concrete soffits and window lintels, roof structures (and tile replacement), drainage, and windows and doors in the building envelope, as well as installation of vinyl floor covering to communal areas. Contact Officer Adeleke Adelowo Exempt by virtue of Category 3

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Governance Services, Royal Borough of Kensington and Chelsea Page 23 of 61 December 2020

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Mental Health Day Opportunities Re- Key Lead Member for Adult Social Prior consultation with the Not before No Overview and Scrutiny procurement Care and Public Health Scrutiny Committee. 07 Dec 20 Committee Ref: 05442/19/A/AB Cllr Cem Kemahli Consultations and There are three existing contracts across stakeholder engagement 4 services that deliver day opportunity with groups representing services in RBKC. These are 2 supported people with severe and employment services and a further two enduring mental health day centre projects that also provide a needs. range of activities support and outreach services. The focus of the consultations and stakeholder engagements has been to support the re -modelling and proposed procurement of these services which will continue to support people with severe and enduring mental health needs, with clearer specifications and contracts detailing a personalised approach and being recovery and Contact Officer Shazia Ghani Exempt by virtue of Category 3 Accommodation based flexible Key Lead Member for Adult Social Relevant stakeholders and Not before No Overview and Scrutiny support/care for residents with LD - 12 Care and Public Health user groups. 07 Dec 20 Committee month contract extensions Cllr Cem Kemahli Ref: 05474/19/A/AB In January 2018, a Key Decision Report secured direct awards to the end of July 2019 with an extension period of twelve months to allow for procurement. This report seeks approval to use the 12- month extension period within which, all services will be re-specified and re- procured. Contact Officer Anna Waterman Exempt by virtue of Category 3

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To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Extension of Sexual Health Promotion Key Lead Member for Adult Social An extensive consultation Not before No Overview and Scrutiny and Psychological Support Service Care and Public Health process was held when 07 Dec 20 Committee contract Cllr Cem Kemahli this service was Ref: 05542/19/A/AB commissioned originally. RBKC is in contract with Turning Point for A number of service user the Sexual Health Promotion and focus groups were held to Psychological Support Service. The gain feedback on the contract will expire on 31 March 2020 and proposed model for the contract has the option to extend for services. Feedback was two years beyond this date subject to positive with support for a satisfactory performance. This report consistent approach requests approval to extend the current across the borough to contract until 31 March 2022. access services. A service user questionnaire was also used and over 500 responses were received. A number of stakeholder events were held. The aim of the events was to gain feedback on the trends and gaps within service provision and feedback on the approach of commissioning this service. A supplier engagement event was held. The event took place in order to inform suppliers on the proposed service model and gain feedback and comments on the model, proposed contract length and proposed price/quality split. The event was

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To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees attended by 25 organisations. Feedback on the proposed service model was positive. A service user was also part of the panel for the evaluation and moderation of this service. Contact Officer Gaynor Driscoll Exempt by virtue of Category 3 Direct Award Extensions for Older Key Lead Member for Adult Social Residents and carers, Not before No Adult Social Care and People's Day Opportunity Services Care and Public Health Providers, Clinical 07 Dec 20 Health Select Committee Ref: 05669/20/A/AB Cllr Cem Kemahli Commissioning Groups These are incumbent service contracts. There is a wish to extend these enabling (Boroughwide ) strategic transformation activity post the Covid 19 pandemic. Contact Officer Gaynor Driscoll Exempt by virtue of Category 3 Home Care Services in RBKC - Future Key Lead Member for Adult Social Consultation with Not before No Overview and Scrutiny Provision and Direct Award Care and Public Health representatives of service 07 Dec 20 Committee Ref: 05704/20/A/AB Cllr Cem Kemahli users and with existing The report seeks approval to extend and Home Care providers. direct award the current four home care contracts within the Royal Borough of Kensington & Chelsea until September 2022. Contact Officer Frank Hamilton Exempt by virtue of Category 3

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To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Contract Extension - Provision of Key Lead Member for Adult Social RBKC is an original Not before No Overview and Scrutiny Community Equipment Services Care and Public Health member of the current 21 07 Dec 20 Committee Ref: 05752/20/A/AB Cllr Cem Kemahli borough London • To approve the option to extend for up Community Equipment to one year, the contract to Medequip for Consortium. and is host the provision of Community Equipment borough for the Services to operate across the Borough Consortium. from 1st April 2021 to 31st March 2022. Consultation has taken • Due to the Covid-19 pandemic and place with all 21 boroughs uncertainty in the current climate, it is to ascertain continued recommended that the Lead Member for membership of the Adult Social Care and Public Health in Consortium during the RBKC will reserve the right to approve a procurement of a new second, one-year extension period from Community Equipment 1st April 2022 to 31st March 2023. contract, as well as • That RBKC continues to remain as a intention to recommended member of the London Community entering into a call off Equipment Consortium and host borough agreement with the for the Consortium successful bidder of the new contract. Council officers, Health staff and Service Users , who use and are in receipt of the service. will be consulted as part of the re- commissioning of the provision of Community Equipment. Contact Officer Sarah Tibbott Exempt by virtue of Category 3

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To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees To approve the recommendations on the Key Lead Member for Communities The Grenfell Projects Fund Not before No Housing and Communities award of the Grenfell Projects Fund. Cllr Anne Cyron has been delivered using 07 Dec 20 Select Committee Ref: 05569/20/C/A a participatory budgeting Overview and Scrutiny The Grenfell Projects Fund has been process. Local residents Committee delivered using a participatory budgeting will select local projects to process. Local residents will select local be awarded funds from the projects to be awarded funds from the £600k Grant pot on 11th £600k Grant pot on 11th January 2020. January 2020. These Grant awards will be (Wards - all) recommended to the Lead Member, Communities for final approval. The full list of Grant awards will be circulated after the Decision Day event. Contact Officer Damian Atkinson Repairs and Improvements - Ashburnham Key Lead Member for Family and None Not before No Overview and Scrutiny Primary School Children's Services 07 Dec 20 Committee Ref: 05491/19/S/A Cllr Josh Rendall To release £140,000 for the extensions of classrooms with voids to make them more purposeful and to appoint 3BM under a contract waiver. Contact Officer Ian Turner

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Governance Services, Royal Borough of Kensington and Chelsea Page 29 of 61 December 2020

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Funding for provision of Youth Services Key Lead Member for Family and As part of the Youth Not before No Overview and Scrutiny Ref: 05739/20/N/A Children's Services Review, extensive 07 Dec 20 Committee Following the wind down of EPIC CiC, Cllr Josh Rendall consultation and interim summer youth activities were put engagement took place in place to ensure continued provision for with young people, young people in RBKC in the context of families, communities, Covid-19. This report seeks approval to providers, partners and continue provision and put in place longer stakeholders. The Youth term arrangements for Watersports and Review informed the Outdoor Sports, North Youth Hub Councils’ strategy for services and London Youth Games. youth services and set out the funding and contracts committed. This report seeks to continue funding provision following EPIC CiC’s departure, in line with the agreed strategy. A cross-party Scrutiny Working Group for Youth was formed to maintain oversight of the review and contribute in shaping the strategy and contracts. Following the departure of Epic CiC, residents and the community were concerned that services may cease. The Council issued communications to residents, and a number of briefings and updates were provided to Ward Councillors and Scrutiny Members, providing reassurances that community adventure play

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To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees services would continue. Contact Officer Etiene Steyn Funding for provision of Community Key Lead Member for Family and Following the departure of Not before No Overview and Scrutiny Adventure Play services Children's Services Epic CiC, residents and 07 Dec 20 Committee Ref: 05740/20/N/A Cllr Josh Rendall the community were Following the wind down of EPIC CiC, concerned that community interim summer Community Adventure adventure play services Play services were put in place to ensure would cease being continued provision for children and provided. The Council young people in RBKC in the context of issued communications to Covid-19. This report seeks approval to residents, and a number of continue provision and put in place longer briefings and updates term funding arrangements for were provided to Ward Community Adventure Play services from Councillors and Scrutiny Flashpoint, Wiltshire Close and Little Members, providing Wormwood Scrubs. reassurances that community adventure play services would continue. Contact Officer Etiene Steyn Appointment of Contractor - All Saints Key Lead Member for Family and Notting Dale Ward Not before No Overview and Scrutiny Catholic College Children's Services Members have been 07 Dec 20 Committee Ref: 05745/20/S/AB Cllr Josh Rendall informed & school To appoint contractor for second phase of governors. works. The value is about £2.5 million. Contact Officer Ian Turner Exempt by virtue of Category 4

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To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Adoption of Brompton Cemetery Key Lead Member for Planning, Place those on local plan Not before No Overview and Scrutiny Conservation Area Appraisal (CAA) & Environment database & Redcliffe Ward 07 Dec 20 Committee Ref: 05142/17/T/A Cllr Johnny Thalassites Councillors. This Key Decision will seek approval for the adoption of the Brompton Cemetery CAA and revocation of the Brompton Cemetery CAPS. The Brompton Cemetery CAA outlines the character and appearance of the conservation area and, if adopted, will help guide development management decisions within the conservation area. It will replace the existing Brompton Cemetery CAPS which is considered out of date. Contact Officer Preeti Gulati Tyagi Hans Town Conservation Area Appraisal Key Lead Member for Planning, Place All those on the Local Plan Not before No Overview and Scrutiny (CAA) & Environment Database. 07 Dec 20 Committee Ref: 05407/19/T/A Cllr Johnny Thalassites This Key Decision will seek approval for Brompton & Hans Town the adoption of the Hans Town CAA and Ward Councillors. revocation of the Hans Town CAPS. The Hans Town CAA outlines the character and appearance of the conservation area and, if adopted, will help guide development management decisions within the conservation area. It will replace the existing Hans Town CAPS which is considered out of date. Contact Officer Preeti Gulati Tyagi

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To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees TfL Consultation on Cycleway - Holland Key Lead Member for Planning, Place Wards affected: Campden, Not before No Overview and Scrutiny Park Avenue / Notting Hill Gate & Environment Holland, Norland, 07 Dec 20 Committee Ref: 05532/19/T/A Cllr Johnny Thalassites Pembridge. Transport for London (TfL) will produce a report of the consultation results it No further consultatiin is undertook in May & June this year into its required. This report will proposed Cycleway scheme on Holland consider the outcome of Park Avenue and Notting Hill Gate. The TfL's consultation on its report will also include TfL's response to scheme. issues raised in the consultation. The Council will consider this report. Contact Officer Mark Chetwynd Highways Maintenance Work Programme Key Lead Member for Planning, Place This is routine annual Not before No Overview and Scrutiny 2020-21 & Environment highway maintenance 07 Dec 20 Committee Ref: 05604/20/E/A Cllr Johnny Thalassites work programme prepared Seeking approval of the planned highway by Council’s Engineers resurfacing and footway paving works following a condition programme for 2020/21 survey of the network. Any requests/complaints from the residents or members are taken into consideration during the preparation of the programme. Contact Officer Gary Noble

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Governance Services, Royal Borough of Kensington and Chelsea Page 34 of 61 December 2020

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Parks and Landscape Maintenance Key The Leadership Team All ward councillors were Not before Yes ‡ Overview and Scrutiny Contract Award. sent a copy of the 09 Dec 20 Committee Ref: 05651/20/K/AB procurement strategy for The current Grounds Maintenance the ground’s maintenance Contract expires on 31st March 2021. contract re-tender in Nov The Parks and Landscape Maintenance 2019. A member’s contract covers services across the Royal workshop was held on the Borough and includes services such as new contract priorities in sports pitch maintenance, grass cutting March 2020. The Lead and horticultural maintenance, park Member for Culture, maintenance, sports bookings. The Leisure and Community contract delivers landscape maintenance Safety is being briefed services to the council’s parks and regularly. highway verges. A specification review has The service contract will be competitively been undertaken with tendered using the Competitive services areas within the procedure with negotiation, and the council that have services contract will be awarded based on set provided through the evaluation criteria. The contract value is ground’s maintenance estimated to be £44,850,000 this will be contract e.g.Highways. subject to the value of tender returns. Parks Friends Groups and The Key Decision will seek approval to Public Workshops were award the Parks and Landscape held in February and Maintenance Services contract to the March 2020, This included winning tenderer. consultation about the current park keeper function, service improvements and priorities for the new contract. A public consultation survey about the new contract and its priorities has been open to the public since 17 Feb 2020 and will close on 28 June 2020.

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To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees A resident is part of the project board & is involved in reviewing all documentation relating to the contract. Soft Market testing with potential suppliers was carried out in Nov 2019. Contact Officer Monica Castelino Exempt by virtue of Category 3 2020/21 Budget Monitoring Report Key The Leadership Team None – The Monitoring Not before Yes Overview and Scrutiny (Quarter 2) report is a backward- 09 Dec 20 Committee Ref: 05710/20/K/A looking statement of the In March 2020 the Council agreed its latest financial position vs budget and spending plans for the budget for and predictions financial year 2020/21. The Council for the full year based on regularly monitors performance against business intelligence and this budget and produces quarterly professional judgement of reports to Leadership Team. This is the officers, and the decision 2nd Quarterly monitoring report but 3rd is to note the position and monitoring report for 2020/21 following an agree any proposed exceptional report at the beginning of the mitigating actions. Any year to address the impact of COVID-19 significant subsequent on the financial position. actions will be subject to The COVID-19 pandemic continues to consultation and individual place the council in extraordinary decision. circumstances and as a result this is impacting on the Financial Position of the Council against those original plans, although further government support has been provided. This report will provide the latest forecast outturn position against the budget. Contact Officer Nicholas Pyne

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To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Medium Term Financial Strategy Update Key The Leadership Team Borough-wide. No Not before Yes Overview and Scrutiny Ref: 05768/20/K/A consulatation as the 09 Dec 20 Committee The Council's Medium Term Financial budget process itself will Strategy is updated annually and sets out be subject to consultation the financial context and framework for where there are any supporting delivery of the Council Plan significant resulting priorities, and informs the development of actions. the 2021/22 Capital and Revenue Budgets. Following the initial presentation of the MTFS and associated saving and investment proposals to Leadership Team in November, this report will provide further updates emerging (such as funding announcements from government, any further Savings and Investment proposals, and other development of assumptions) that will inform the budget setting process. Contact Officer Nicholas Pyne Covid-19 Recovery Key The Leadership Team We are engaging with Not before Yes Overview and Scrutiny Ref: 05770/20/K/A community groups through 09 Dec 20 Committee Update on the Council’s longer-term our ongoing response to recovery planning from the Covid-19 Covid-19 and carried out a pandemic. recovery focused sentiment survey over the summer. Contact Officer Ameeta Rowland

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To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Increasing the grant amount and cohort Key Lead Member for Family and None required as this is an Not before Yes Overview and Scrutiny size for the ParentChild+ project Children's Services existing programme. 10 Dec 20 Committee delivered by Family Lives Cllr Josh Rendall Engagement and Ref: 05766/20/S/A consultation has been Following a successful co-funding bid to undertaken with external Central Government (DCMS), we are partners such as the CCG seeking approval to increase the grant and CLCH. amount to Family Lives and to vary the existing Grant Agreement for the delivery of the ParentChild+ programme, which focusses on early years speech and language and enhancing school readiness. The programme is currently being delivered in RBKC and WCC and this increase will allow delivery to an additional cohort of families. Contact Officer Sirajul Islam Appointment of Contractor - All Saints Key Lead Member for Family and Affects Notting Dale Ward. Not before Yes ‡ Family Services Select Catholic College Children's Services Plans to consult Lead 11 Dec 20 Committee Ref: 05778/20/S/AB Cllr Josh Rendall Member for Education and Overview and Scrutiny Appoint contractor for second phase of School Governors. Committee works. The works will include a measure of new build and internal remodelling designed to increase both the general teaching and specialist areas and to provide better suiting of curriculum areas. Contact Officer Ian Turner Exempt by virtue of Category 3

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To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Kensal Portobello Elizabeth Line Station - Key The Leadership Team The concept of a station Not before No Overview and Scrutiny Network Rail Feasibility Study has been included in 14 Dec 20 Committee Ref: 05058/17/K/AB extensive consultations Approval will be sought to enter into an that the Council has been agreement with Network Rail to carry out running in relation to the a 'GRIP2' study into the feasibility of an development of the Kensal Elizabeth Line station in the Kensal Canalside Opportunity Canalside Opportunity Area. Area. Contact Officer Mark Chetwynd Exempt by virtue of Category 3 RBKC website audit and proposed Key The Leadership Team None Not before No Overview and Scrutiny changes to RBKC website 14 Dec 20 Committee Ref: 05456/19/K/AB Further to a comprehensive review of the RBKC website there needs to be agreement on the timeline and cost of implementing the recommended changes to www.rbkc.gov.uk in order to provide an improved website which meets the needs of its users. Contact Officer Simon Meredith Exempt by virtue of Category 3 Social Value Strategy Key The Leadership Team Key stakeholders in the Not before No Overview and Scrutiny Ref: 05527/19/K/A sectors identified below: 14 Dec 20 Committee Consideration of a strategy outlining the Council’s approach to achieving social Residents and ward value through the procurement process. councillors Voluntary and community sector organisations including advice agencies Local businesses Other public sector bodies e.g. police, NHS etc. Contact Officer David Hughes Luke Newman

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Governance Services, Royal Borough of Kensington and Chelsea Page 42 of 61 December 2020

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To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees EU Grant to deliver a net-zero Key Deputy Leader, Grenfell, Housing Local Ward Councillors, Not before No Overview and Scrutiny refurbishment of Lancaster West and Social Investment the Residents Association 16 Dec 20 Committee Ref: 05808/20/H/A Cllr Kim Taylor-Smith and individual residents This decision is likely to be taken under have been consulted on the Council’s standard urgency procedure. this decision. At a Treadgold House (a block of 38 homes) workshop in November on the Lancaster West estate is to be the where we shared the recipient of ~£1,600,000 of grant funding designs from the from the Multi-storey Building Energy MustBeZero design Zero (MustBeZero) EU Interregional competition with residents programme. The grant will be used to and sought their view on fund a net-zero refurbishment of whether to move forward Treadgold House by using innovative with the EU grant construction methods. opportunity. Given the sensitivities (especially with regards to external wall insulation), we put the opportunity to the vote of residents of Treadgold House. 27 out of 31 eligible households participated in the vote on whether to Support or Oppose the higher level of investment and refurbishment of Treadgold House - some 87% overall. Of those that voted, 96% of residents voted to Support the additional £1.3m funding - and the refurbishment of Treadgold House to a “carbon-neutral” standard. Contact Officer James Caspell

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To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Contracts to support and collaborate with Key Deputy Leader, Grenfell, Housing A formal Notice of Not before No Housing and Communities RBKC's HRA Repairs and Maintenance and Social Investment Intention has been issued 05 Jan 21 Select Committee Service Cllr Kim Taylor-Smith and a Notice of Proposal Ref: 05794/20/H/AB will be sent to all the The Council wishes to award a series of leaseholders across the twelve, four-year framework contracts in borough including the various trades to support and collaborate residents associations. with RBKC's Repairs Maintenance and Previously residents Voids Service. As part of this series of 12 worked on the repairs Framework contracts covering all types of policy which was repairs to the RBKC's Housing Stock, it is consulted with all requested to award contracts to suitably residents in the borough. experienced and qualified contractors for: There is now in place a General Repairs, Drainage and Pipes repairs panel made up of and Electrical Installations to dwellings residents which oversees and Public Ways. The successful bidders the repair service will work across all RBKC's HRA Housing development and stock. The contract period will commence performance. February 2021 and end (subject to performance) February 2025. Contact Officer Michael Robson Exempt by virtue of Category 3 Grant of Funding for the Carnival Village Key The Leadership Team None Not before No Overview and Scrutiny Trust (Tabernacle) 13 Jan 21 Committee Ref: 05635/20/K/A To sign off a one year extension of the existing grant agreement. Contact Officer Verena Cornwall

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To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Housing Sustainability and Fuel Poverty Key The Leadership Team Housing Management Not before No Overview and Scrutiny Strategy hosted its first 13 Jan 21 Committee Ref: 05713/20/K/A Sustainability & Fuel To consider a Housing Sustainability and Poverty Task & Finish Fuel Poverty Strategy for Housing group on 12 November Management, outlining its objectives and 2019. The meeting commitments to residents on attracted 5 residents. A sustainability and energy themes. The digital survey to consult on Council has committed to reaching net the draft strategy with zero carbon from its own buildings and residents on our estates operations by 2030. Council housing will be conducted in must therefore make energy efficiency August/September 2020, improvements to meet this target, and which will also give make changes in line with the Council’s residents the opportunity ambition to create a greener borough. to become involved in Additionally, many households in RBKC future focus and/or task are affected by fuel poverty, which a drive and finish groups for towards energy efficiency can minimise. consultation on As the landlord and freeholder of over sustainability within 9,000 homes, Housing Management has Housing. This will a role to play in meeting the Council’s therefore enable us to targets, and a responsibility to have a gather initial feedback on strategy for implementing sustainability the draft strategy and improvements and reducing fuel poverty create a longer-term for residents living in our housing consultation group with stock/estates; and residents have which we will work towards requested this. a final version. The outcomes of the consultation work will therefore be included in Key Decision Report. Contact Officer Caroline Scott

Governance Services, Royal Borough of Kensington and Chelsea Page 47 of 61 January 2021

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees APPROPRIATION FOR PLANNING Key The Leadership Team The Dalgarno Ward Not before No Overview and Scrutiny PURPOSES IN RELATION TO RIGHTS Councillors will be 13 Jan 21 Committee OF LIGHT ON 54 ST HELENS GARDENS consulted before the Ref: 05771/20/K/AB decision is taken. This report seeks Leadership’s approval to appropriate for planning purposes (under section 122 of the Local Government Act 1972) the Council’s property at 54 St Helens Gardens. This will help to facilitate the construction of new homes on that site, by ensuring that the development of the homes cannot be prevented by third party claims in relation to rights of light or other rights; instead, it ensures that all such claims can be settled through financial compensation. Contact Officer Mark Grant Exempt by virtue of Category 3 APPROPRIATION FOR PLANNING Key The Leadership Team The Local Councillors for Not before No Overview and Scrutiny PURPOSES IN RELATION TO RIGHTS Dalgarno Ward will be 13 Jan 21 Committee OF LIGHT ON 15-17 HEWER STREET consulted before the Ref: 05772/20/K/AB decsion is taken. This report seeks Leadership’s approval to appropriate for planning purposes (under section 122 of the Local Government Act 1972) the Council’s property at 15-17 Hewer Street 17. This will help to facilitate the construction of new homes on that site, by ensuring that the development of the homes cannot be prevented by third party claims in relation to rights of light or other rights; instead, it ensures that all such claims can be settled through financial compensation. Contact Officer Mark Grant Exempt by virtue of Category 3

Governance Services, Royal Borough of Kensington and Chelsea Page 48 of 61 January 2021

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees APPROPRIATION FOR PLANNING Key The Leadership Team The Local Councillors for Not before No Overview and Scrutiny PURPOSES IN RELATION TO RIGHTS Golborne Ward will be 13 Jan 21 Committee OF LIGHT ON 175/177 KENSAL ROAD consulted before the Ref: 05773/20/K/AB decision is taken. This report seeks Leadership’s approval to appropriate for planning purposes (under section 122 of the Local Government Act 1972) the Council’s property at 175/177 Kensal Road. This will help to facilitate the construction of new homes on that site, by ensuring that the development of the homes cannot be prevented by third party claims in relation to rights of light or other rights; instead, it ensures that all such claims can be settled through financial compensation. Contact Officer Mark Grant Exempt by virtue of Category 3 APPROPRIATION FOR PLANNING Key The Leadership Team The Local Councillors for Not before No Overview and Scrutiny PURPOSES IN RELATION TO RIGHTS Golborne Ward will be 13 Jan 21 Committee OF LIGHT ON PLOT 5/6 ACKLAM ROAD consulted before the Ref: 05774/20/K/AB decision is taken. This report seeks Leadership’s approval to appropriate for planning purposes (under section 122 of the Local Government Act 1972) the Council’s property at Plot 5/6 Acklam Road. This will help to facilitate the construction of new homes on that site, by ensuring that the development of the homes cannot be prevented by third party claims in relation to rights of light or other rights; instead, it ensures that all such claims can be settled through financial compensation. Contact Officer Mark Grant Exempt by virtue of Category 3

Governance Services, Royal Borough of Kensington and Chelsea Page 49 of 61 January 2021

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Treasury Management Mid-Year Report Key The Leadership Team This is an update on the Not before No Overview and Scrutiny 2020/21 council's finances. The 13 Jan 21 Committee Ref: 05798/21/K/A Council's budget is subject This report provides an update to to consultation when it is members on the delivery of the 2020/21 set. Treasury Management Strategy Statement (TMSS) that was approved by Council on 4 March 2020. This includes an update on the borrowing position and investment income. Contact Officer Phil Triggs Medium Term Financial Strategy update Key The Leadership Team None – The budget setting Not before No Overview and Scrutiny Ref: 05811/21/K/A process itself is subject to 13 Jan 21 Committee The Council’s Medium Term Financial scrutiny and public Strategy is updated annually and sets out consultation. The the financial context and framework for consultation launched supporting delivery of the Council Plan following the Leadership priorities, and informs the development of Team meeting on the 11th the 2021/22 Capital and Revenue November and will still be Budgets. Following the initial presentation live when this report is of the MTFS and associated saving and presented in January. investment proposals to Leadership Team in November and subsequent update in December this report will provide further updates emerging (such as funding announcements from government, any further Savings and Investment proposals, and other development of assumptions informing the financial model including the Tax base) that will inform the budget setting Contact Officer Nicholas Pyne

Governance Services, Royal Borough of Kensington and Chelsea Page 50 of 61 January 2021

An urgent executive decision (ED05776) implemented on 20/11/2020 began a re- tender of the leasehold insurances for the period commencing 1 April 2021 observing the appropriate two stage consultation with leaseholders. Contact Officer Ray Chitty Exempt by virtue of Category 3

Governance Services, Royal Borough of Kensington and Chelsea Page 51 of 61 January 2021

Governance Services, Royal Borough of Kensington and Chelsea Page 52 of 61 February 2021

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Resident Involvement Strategy - Housing Key The Leadership Team RBKC tenants and Not before No Housing and Communities Management leaseholders will be 10 Feb 21 Select Committee Ref: 05687/20/K/A consulted. Overview and Scrutiny To endorse the Housing Management Committee Resident Involvement Strategy. Contact Officer Iago Griffith 2020/21 Budget Monitoring Report Key The Leadership Team None – The Monitoring Not before No Overview and Scrutiny (Quarter 3) report is a backward- 10 Feb 21 Committee Ref: 05711/21/K/A looking statement of the In March 2020 the Council agreed its latest financial position vs budget and spending plans for the budget for and predictions financial year 2020/21. The Council for the full year based on regularly monitors performance against business intelligence and this budget and produces quarterly professional judgement of reports to Leadership Team. This is the officers, and the decision 3rd Quarterly monitoring report but 4th is to note the position and monitoring report for 2020/21 following an agree any proposed exceptional report at the beginning of the mitigating actions. Any year to address the impact of COVID-19 significant subsequent on the financial position. actions will be subject to This is the final in-year budget monitoring consultation and individual update as the next report will be the decision. budget outturn report which includes the final position at the end of the year. Contact Officer Nicholas Pyne

Governance Services, Royal Borough of Kensington and Chelsea Page 53 of 61 February 2021

Governance Services, Royal Borough of Kensington and Chelsea Page 54 of 61 March 2021

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Greening Supplementary Planning Key The Leadership Team Borough-wide impacts. Not before No Overview and Scrutiny Document The document has been 01 Mar 21 Committee Ref: 05806/21/K/A drafted with input from the A Greening Supplemenetary Planning biodiversity, environmental Document (SPD) provides a holistic health, transport, greener framework of planning policies and living / climate change and guidance to support the Council's the design and heritage commitment to addressing climate teams in the Council. change and moving towards being a carbon neutral borough by 2030. The Planning regulations set Greening SPD cannot set new planning out the statutory policy but it can provide guidance for requirements to consult on climate change mitigation for all types of SPDs. Six week development from householder consultation will be extensions to that provided in Opportunity undertaken in January Areas. As a consequence, it can play a 2021 by January 2021 by key role in reducing carbon emissions diect mail out to the from new developments. Adopting the Planning Policy database SPD will enable the gudance set out in it (which includes about to be used as a material consideration in 2,500 residents making planning decisions. associations, individuals, planning agents, statutory consultees and other stakeholders. The community engagement team will also help publicise the consultation through corporate channels. Contact Officer Preeti Gulati Tyagi

Governance Services, Royal Borough of Kensington and Chelsea Page 55 of 61 March 2021

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Supported Housing Contract for a Key Deputy Leader, Grenfell, Housing Ward Councillors - Not before No Overview and Scrutiny Socially Excluded Housing Support and Social Investment Colville, St Helen’s, 01 Mar 21 Committee Service with Concierge Provision Cllr Kim Taylor-Smith Golborne Wards Ref: 05674/21/H/AB The current support To consider the award of a contract for provider, Cyrenians. supported accommodation provision for The landlords of the the socially excluded with a concierge properties, Notting Hill service providing security cover across Genesis and Octavia multiple sites. The provision is for five Housing years with a possible extension of two A cross section of years subject to performance. prospective providers. The current residents of In total the entire exercise will procure the properties.. housing related support services for 43 units of accommodation across 5 properties in the north of the Borough Contact Officer Ryan Bird Exempt by virtue of Category 3 Repairs to the four blocks at Silchester Key The Leadership Team A public meeting was held Not before No Overview and Scrutiny Estate with residents on 27 Sept 17 Mar 21 Committee Ref: 05389/19/K/A 2018, Stage 1 S20 Approval required to procure multi- leasehold consultation disciplinary consultancy services for was undertaken in August managing the remedial works to the – September 2018, and structure of Dixon House, Markland separate meeting was held House, Frinstead House and Whistable with the Residents House within Silchester Estate. Association on 7 Nov 2018. Contact Officer Paula Botha Exempt by virtue of Category 3

Governance Services, Royal Borough of Kensington and Chelsea Page 56 of 61 March 2021

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees RBKC Biodiversity Action Plan Key The Leadership Team A review and consultation Not before No Overview and Scrutiny Ref: 05685/20/K/A will be undertaken with 17 Mar 21 Committee The Biodiversity Action Plan 2020-2025 service areas within the (BAP), sets the Boroughs priorities of council that the BAP protecting and conserving it natural contributes to or may have assets, habitats and species, for the next an impact on e.g. 5 years. Ensuring improved condition and planning, Housing, quality of the boroughs habitats and Highways and Public improving their resilience. The plan will Health. lead to better environmental quality, A local biodiversity creating a healthy, clean and safe partnership will be set up environment as well as highlighting the involving internal and importance of access to the natural external stakeholders as environment and its impact on health and part of the consultation, well-being. this will include opportunities for residents to engage and provide input into the consultation. Direct consultation will take place with key stakeholders including landowners of designated Sites of Importance for Nature Conservation. All ward councillors will be sent a copy of BAP, and a member consultation exercise will be undertaken. Contact Officer Leanne Brisland

Governance Services, Royal Borough of Kensington and Chelsea Page 57 of 61 March 2021

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Variation of Tenancy Agreement Key The Leadership Team • Council tenants Task and Not before No Housing and Communities Conditions for RBKC Tenants Finish Group established, 17 Mar 21 Select Committee Ref: 05688/20/K/A first meeting with Overview and Scrutiny RBKC’s housing management directorate interested tenants begins Committee are proposing a variation of tenancy on 8 July 2020 and agreement conditions for all RBKC monthly thereafter until council tenants who have an introductory November 2020. or secure tenancy with the Council. To • Housing Services – ensure that the tenancy agreement consultation has taken conditions continue to remain relevant place during June 2020 and current in regard to changing and will continue in July legislation and best working practices. 2020 • Citizens Advice Bureau – to be consulted in the coming months. • All affected Ward Councillors to be copied into consultation that residents receive, planned for September 2020, before Leadership in December 2020. Contact Officer Stav Kokkinou Rent Income Policy Key The Leadership Team All councillors and Not before No Overview and Scrutiny Ref: 05795/21/K/A residential tenants of 17 Mar 21 Committee There is currently no Rent Income Policy RBKC will be consulted in place. This policy covers the aims and before a decsion is taken. objectives of RBKC Housing Management in its approach to the recovery of rent arrears and associated charges. Contact Officer Aggie Maresch Number of Decisions for December 2020 - March 2021 included: 83

Governance Services, Royal Borough of Kensington and Chelsea Page 58 of 61 + 4 Months

Governance Services, Royal Borough of Kensington and Chelsea Page 59 of 61 + 4 Months

To contact all decision makers please e-mail [email protected] or call Governance Services on 020 7361 3945/2254. Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request. Decision to be considered Decision Decision Maker Main Consultees Date to be Report Referral Category implemented available Committees Replacement and Upgrades of Door Entry Key Deputy Leader, Grenfell, Housing Borough wide. Before the Not before No Overview and Scrutiny Systems and Proximity Access Control and Social Investment report is published, a 30 Apr 21 Committee Ref: 05787/21/H/AB Cllr Kim Taylor-Smith formal Notice of Intention The council has an ongoing requirement will be issued. A Notice of to improve the safety and wellbeing of Proposal will be sent to all residents within council owned properties the leaseholders across and to do so, there is a need to replace the borough including the and upgrade the exisiting obsolete door residents associations. entry systems and proximity access control systems to circa 50 sites. The proposal is to establish a Framework with Multiple Suppliers to deliver the replacement programme. Contact Officer Michael Robson Exempt by virtue of Category 3 2020/21 Budget Outturn Report Key The Leadership Team None – The outturn report Not before No Overview and Scrutiny Ref: 05712/21/K/A is a backward looking 07 Jul 21 Committee In March 2020 the Council agreed its statement of the financial revenue budget for 2020/21 and Capital position vs budget for the Programme. Leadership Team receives a year 2020/21 and the quarterly report monitoring the in-year decision sought is to note performance against that budget (both to the position and agree date and projected for the year). This is resulting movements in the 4th and final quarterly report for reserves 2020/21 and provides the position for the year which will be reported in the Annual Statement of Accounts. The decision sought is to note the position and agree thenresulting movements in reserves. Contact Officer Nicholas Pyne Number of Decisions for + 4 Months included: 4

Governance Services, Royal Borough of Kensington and Chelsea Page 60 of 61 Total Number of Decisions included: 88 The criteria selected to produce this report was: Current Decisions yet to be Implemented and Decision Category = Key Decision. P Before printing think about the environment

Governance Services, Royal Borough of Kensington and Chelsea Page 61 of 61