N o t i c e o f M e e t i n g Overview and Scrutiny Committee 17 December 2020 at 6.30pm Virtual meeting link: https://youtu.be/J7xyj10nMaU Contact: Martyn Carver Website: www.rbkc.gov.uk Tel: 07980 397100 Issued: 9 December 2020 E-mail: [email protected] Chief Executive – Barry Quirk Committee Membership: Councillors Marie-Therese Rossi (Chair), Adrian Berrill-Cox (Vice-Chair), Kasim Ali, Max Chauhan, Marwan Elnaghi, Janet Evans, Gregory Hammond, David Lindsay, Pat Mason and Will Pascall. Public Agenda 72 SECOND SILENCE QUESTIONS Members of the public wishing to ask a question on any item on the agenda should submit it in advance by emailing [email protected] by 12 noon on Wednesday 16 December. If you wish to ask your question in person, please let us know when you submit it. If not, it will be read out for you at the meeting. Please note that if we receive too many questions, we may not be able to deal with them all on the night. A1. APOLOGIES FOR ABSENCE A2. DECLARATIONS OF INTEREST Any Member of the Committee, or any other Member present in the meeting room, who has a disclosable pecuniary interest, in a matter to be considered at the meeting is reminded to disclose the interest to the meeting and to leave the room while any discussion or vote on the matter takes place. Members are also reminded that if they have any other significant interest in a matter to be considered at the meeting, whether registered or not, which they feel should be declared in the public interest, such interests should be declared to the meeting. In such circumstances Members should consider whether a member of the public, with knowledge of the relevant facts would reasonably regard the interest as so significant that it is likely to prejudice their consideration or decision making. If the Member considers that to be the case, they should leave the room while any discussion or vote on the matter takes place. A3. MINUTES The minutes of the meeting of the Committee held on 12 November 2020 are submitted for confirmation. A4. RESPONSE TO THE PETITION TO STOP THE FELLING OF TREES ON THE WORNINGTON GREEN ESTATE A5. GRENFELL ENVIRONMENTAL CHECKS STAGE 2 A6. FINANCIAL IMPACT OF COVID-19 A7. INTERIM REPORT OF THE BUDGET WORKING GROUP – to follow A8. SCRUTINY WORK PROGRAMME A9. FORWARD PLAN AND KEY DECISION TRACKER [Each written report on the public part of the Agenda as detailed above: (i) was made available for public inspection from the date of the Agenda; (ii) incorporates a list of the background papers which (i) disclose any facts or matters on which that report, or any important part of it, is based; and (ii) have been relied upon to a material extent in preparing it. (Relevant documents which contain confidential or exempt information are not listed.); and (iii) may, with the consent of the Chair and subject to specified reasons, be supported at the meeting by way of oral statement or further written report in the event of special circumstances arising after the despatch of the Agenda.] Exclusion of the Press and Public Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 There are no other matters scheduled to be discussed at this meeting that would appear to disclose confidential or exempt information under the provisions Schedule 12A of the Local Government (Access to Information) Act 1985. Should any such matters arise during the course of discussion of the above items or should the Chair agree to discuss any other such matters on the grounds of urgency, the Committee will wish to resolve to exclude the press and public by virtue of the private nature of the business to be transacted. The next meeting of the Overview and Scrutiny Committee is scheduled to be held on 26 January 2021 Minutes of a remote meeting of the Overview & Scrutiny Committee held at 6.30pm on 12 November 2020. This was a fully remote meeting held using Microsoft Teams software and ‘livestreamed’ via a weblink publicised on the Council website in accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020. PRESENT MEMBERS OF THE COMMITTEE Cllr. Marie-Therese Rossi (Chair) Cllr. Adrian Berrill-Cox (Vice-Chair) Cllr. Max Chauhan Cllr. Janet Evans (Chair, Family Services Select Committee) Cllr. Marwan Elnaghi (Chair, Adult Social Care & Health Select Committee) Cllr. Gregory Hammond Cllr. David Lindsay Cllr. Pat Mason Cllr. Will Pascall (Chair, Environment Select Committee) OTHERS PRESENT Members of the Leadership Team Cllr. Elizabeth Campbell (Leader of the Council) Cllr. Kim Taylor-Smith (Deputy Leader, Grenfell, Housing & Social Investment) Cllr. Sarah Addenbrooke (Lead Member for Adult Social Care & Public Health) Cllr. Anne Cyron (Lead Member for Communities) Cllr. Josh Rendall (Lead Member for Family & Children’s Services) Cllr. Mary Weale (Lead Member for Finance and Customer Delivery) Cllr. Emma Will (Lead Member for Community Safety, Culture and Leisure) Other Councillors Cllr. Judith Blakeman Cllr. Linda Wade Officers Taryn Eves - Director of Financial Management Sue Harris – Executive Director, Environment and Communities Jacqui Hird - Scrutiny Manager Sarah Newman – Executive Director, Children’s Services Stuart Priestley – Chief Community Safety Manager Tom McColgan – Senior Governance Administrator Rachel Merriman – Senior Community Safety Officer Luke Newman – Senior Strategic Adviser Joe Philp – Head of Partnerships Barry Quirk - Chief Executive Visva Sathasivam – Director of Social Care 1 Callum Wilson – Director of Grenfell Partnerships Martyn Carver - Governance Manager Members of the public Abbas Dadou - Chair, Lancaster West Residents’ Association) David O’Connell - Vice-Chair, Lancaster West Residents’ Association) Kimia – Grenfell Next of Kin Public agenda 72 SECONDS SILENCE At the invitation of the Chair, all present observed 72 seconds of silence in remembrance of those who lost their lives in the Grenfell tragedy. A1. APOLOGIES FOR ABSENCE Apologies for absence were submitted on behalf of Cllr. Kasim Ali. A2. DECLARATIONS OF INTEREST No declarations of interest were made. A3. MINUTES The minutes of the meeting of the Committee held on 24 September 2020 were confirmed as a correct record. A4. GRENFELL RECOVERY FORWARD PLANNING At the request of the Chair, the Committee was addressed by the Leader of the Council, Cllr. Campbell. The Leader referred to the report which had been considered at the June meeting of the Committee and the progress made, in spite of the pandemic. The report on the agenda looked at plans for the next three years. It focused on the need for the remaining funding to have the maximum benefit for residents in the future. Collaboration and partnership working with residents were essential to achieve this. The programme was part of a wider change in the way the Council sought to engage and work with residents. The Leader sought views on the draft framework set out in the report. The Chair, Cllr. Rossi, welcomed the report, in particular its emphasis on collaboration with residents. Cllr. Cyron spoke of the Grenfell Assembly meeting on 18 November, which would focus on the design of the second year of the Grenfell Projects Fund. It was unfortunate that this would be held online and not face-to-face as a result of the current restrictions, but she hoped that residents’ feedback on the plans would still be forthcoming. 2 Cllr. Mason said that he would be led by the views of bereaved, survivors and residents. He asked what would happen after the three-year programme had ended. The Leader explained that some funding was being set aside for bereaved and survivors beyond the end of the programme. She noted that the Council would work closely with the wider community to ensure there were no cliff edges and to build a longer-term legacy from the tragedy. Cllr. Evans welcomed the report and spoke of the need for flexibility to address the different stages of recovery. Cllr. Taylor-Smith added that the legacy would be different for different people. In terms of housing management, he hoped that aspects of the Lancaster West Neighbourhood team model could be extended beyond Lancaster West. The Housing Legacy Fund and housing allocations project were exciting developments which would help to build a lasting legacy from the tragedy. Cllr. Elnaghi asked how many current projects funded through the Grenfell Projects Fund had been disrupted by the pandemic. Cllr. Cyron said that the Council had worked with all applicants to ensure that, where possible, projects could launch in a COVID-19 safe way. Callum Wilson added that about one-third of projects were up and running and that alternatives were being explored for the remaining projects. Cllr. Pascall asked how the current programme had been adapted to help children suffering from a lack of schooling during the pandemic. Cllr. Rendall said that this issue had been looked at by the Family Services Select Committee. Voluntary services had been used. Lessons had been learned following the first lockdown in March. He added that it may be better for schools to commission their own services as they knew best what was required to help children. The Chair then invited comments from other Councillors present. Cllr. Blakeman said that local councillors should have been invited to the regular presentations by successful applicants to the Grenfell Projects Fund. She also asked about steps being taken to ensure that quieter voices were taken into account and to ensure there was no duplication of projects. Cllr. Cyron apologised for not inviting local councillors to previous events but undertook to do so in future.