I ! t ffi\ bevclopr+'rent acabela.v. of the philippines - Bros & AweRos CoMMrrrEE (So No.2018-119 & So-2019-074A)

8AC MEET,NG NO: DAIEoF MEETING: PnT.BID CONFERENCE 2019-O5 22 November 2O19 (Fri)

EIDD,NG No.: r,rElDEscR,piloN: [atesorypertlAual: [ ]GOODS [XIINFRA/WORKS [ ]CONSULTING rB19-3928s2-O7 "oNE (1) LOT REPAIR/REHABILITATION/RENOVATION OF APPR)VED BUDGEI CEIUNG IABCJ: Fii,+g6,ooo.oa THE 7FlA OF THE DAP BUILDING IN PASIG CIry AS PART OF

BUDGET U|LtzAtoN Sr/P No.: THE IDEA GENERATION HUB INCLUDING ACQUISITION AND INSTALLATION OF DESIGN FIT-OUTS, FURNISHINGS, AND PP19090109 FIXTURES"

PURCHASE REouEsr No.: END-USER REPRESENIATVE: OFFtcE, CENIERIGR,UP: 392852 ERMARIE A. MONDEJAR DAP Conference Center, Services PRocEssrNG CoNrRoL No.: EARrv SIARI-r,ME: IME ADJOURNED: VENUE or MEEI/NG: NP190902075 O 1:54PM O4:18PM L.S. Virata Hal!, DAP Bldg., Pasig City

Highlights of the Pre-Bid Conference

ot. Clu. ro Onoen & UlllolrtoN oF Quonuu: 01.1. The Pre-Bid Conference for the abovestated Project started at exactly 01:54 PM and was presided by the BAC Chairperson SVP Bernardo A. Dizon; 01.2. The Program was called to order when the BAC Secretariat Director confirmed the quorum for both BAC and TWG, as asked by the Presiding Officer; 01.3. The BAC Chairperson recognized the presence of the BAC, End-User, TWG, Prospective Bidders, the Observers, and the other guests to the PBC; 01.4. BAC Chairperson to introduce the members of ... Bids and Awards Committee Designation P/A BAC Alternate Members P/A so-201 8-1 19 & SO-2019-07 Chai rson BERNARDO A DIZON P Vice-Ch MONINA A,R. DE ARMAS P

lVember 1 MONICA D. SALIENDRES A RICHA S. TIBO P Member 2 GILBERT E. LUMANTAO P DANILO C, FILARCA lt/ember 3 GERALD Y. CRUZ P ALVIN P. PRINCIPE Provs'nl Member - ERIVARIE A. IVONDEJAR P End User Acting Director, RODEL DV. CASTILLO P istics Division* BAC Documenter* MARIET RIZ M. BRADECINA P JESSERIE ANN P, TAGLE P BAC Sec, Staff* ERMILANDO V. MORATALLA JR. P APRIL P. ESPINO Observer 1* COA Re resentative $ Observer 2* OGCC pnmary member shall be NOTE: Alternate member automatically assumes posf when the pimary member is not available. The it is the duty of the latter responsib/e to update his/ her alternate member if the latter is unable to attend a scheduled meeting. Likewise, to do the sarne to the former.

POSITION TWG Members P/A

01. TWG Chairperson Glonrn B. Llut A oz. TWG Vice-ChairPerson ENen. MnRloRte M. Wrue P 03 TWG Member L Gennno Pnul J. CnLnNIsRo A 04. TWG Member 2 AoRtnu A. Rnrutnez A

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B,DDTNG No. BAC MEET,NG Noj DAIE oF MEETING: PRE.BID CoNFERENCE rB19-392852-(J7 2019-05 22Nov2019 (Fri)

POStTtON TWG Members P/A os. TWG Member 3 Erucn. VerueR V. MnoEnn.re P oo TWG Member 4 JerururreR Gnvlr G. Flones P oz. TWG Member 5 Mnnx Rrx JnYsoN T. ATOLE P 08 TWG Member 6 Arucrucn N. Fnnrucrsco P og. TWG End User Rep VrnorurcR V. Fennen P

02. OpENrNc Rrulnxl: 02.1. Observers who were invited:

02.1.1. MS. ROSALIE D. SARMIENTO, DAP Auditor, Commission on Audit (coA);

02.1.2. JUDGE BEL D. DERAYUNAN, Assistant Government Corporate Counsel, Office of the Govt. Corp. Counsel (OGCC); 02l.3. USEC. ROWEL S. BARBA, Undersecretary for Competitiveness & Ease of Doing Business Group (CEODBG), lndustry Authority of the Philippines (CIAP);

02.1.4. ATTY. HERBERT DG. MATIENZO, Executive Director lll, Philippine Contractors Accredited Board (PCAB);

02.1.s, MR. AMADOR F. ESTUDILLO, Procurement Watch, lnc. (PWl); and 02.1.0. MR. DELFIN J. WENCESLAO, JR., President, Philippine Constructors Association, lnc. (PCAI). 02.2. From the above invited Observers, none attended the Pre Bid Conference; 02.3. Participating Bidders as of 22Nov2019 (Fri): (self-intro : company represented * name + position in the company) 02.3.1. KERGIE ENTERPRISES represented by Engr. Erik Anthony Libranda, Project lt/anager;

02.3.2. SPECSERV, lNC. represented by (a) Mr. Al Gargaritano, , and (b) Mr. Manny Macavinta, Business Development Manager;

02.3.3. CAPERNAUM DEVELOPMENT CORPORATION represented by (a) Mr. Antonio M. Carolino, President, (b) Ms. Brigida Aurora C. Perez, General Manager, and (c) Ardie G. Mariano, ; 02.3.4. JIRUAMO CONSTRUCTION CORPORATION represented by Mr. Nuli Galuden, Business Development; \ 02.3.s. MULTI-B CONSTRUCTION CORPORATION represented by (a) Mr. Michael G. Duncil, Planning Officer, (b) Mr. Jenesis Dan Carifro, Engineer;

02.3.6. NEW CARINA'S GARDEN represented by Ms. Rosalie V. Cruz, Admin Supervisor;

02.3.7. SAFARI BUILDERS represented by tMr. Roman Roque, Project-in- Charge;

02.3.8. R.A. NOLIDO CONSTRUCTION CORPORATION represented by (a) Mr. Kairon Reyes, Project Engineer, and (b) Mr. William Magbago, PDO;

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02.3.s. DUMDUMA CONSTRUCTION & TRADING CORPORATION represented by I\Is. Clarisse Viernes, Liaison Officer;

02.3.10. MZR BUILDERS represented by Ms. Marilou R. Quiroz, Marketing Officer; and 02.3.11.GEJOMEDS CONSTRUCTION represented by Mr. Robert Bufrales, Project lvlanager.

03. Fon hronmmox: 03.1. Activities conducted by the BAC as of date: 03.1.1. 1't Pre-Procurement Conference on 10Sept2019 (Tue);

01.1.2. znd Pre-Procurement Conference on 30Sept2019 (Mon);

03.1.3. 3'd Pre-Procurement Conference on O7Oct2019 (Mon);

03.1.4. 4th Pre-Procurement Conference on 13Nov2019 (Wed); 03.1.s. Posted Ads (lnvitation to Bid w/ OBD) on 15Nov2019 (Fri) at: (ol) DAP Website; (02) PhiIGEPS Website; and (03) DAP-Pasig designated areas.

03.1.6. Prospective Bidders who were directly invited thru email: (01) Advanced Foundation Construction Systems; (02) R.A. Nolido Construction, lnc.; (03) M.E. Sicat Construction, lnc.; (04) D.lt/. Consunji, lnc.; (0s) Multi-B Construction Corporation; (06) Jits Construction Corporation; (07) Arktek Systems Builders lnc.; (0s) Millenium Erectors Corporation; (oe) MGS Construction; (10) DDT Konstrakt, lnc.; (11) Capernaum Development Corporation; N (12) Acquisition Service lmplementation Construction, lnc.; (13) All Asia Structures, lnc.; (14) E.C. De Luna Construction Corporation; (15) E.M. Cuerpo, lnc.; (16) F.F. Cruz & Company, lnc.; (17) First Balfour, lnc.; (18) First Orient Development & Construction Corporation;

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EIDDJNG NO. 8AC MEET,NG NO: DATE oF MEEIING: Pnr.BIo COITIFERENCE rB19-392852-07 2019-05 22Nov2019 (Fri)

(1e) Frey-Fil Corporation; (20) Hilmarc's Construction Corporation; (21) IPM Construction & Development Corporation;

(221 Makati Development Corporation ; (23) Monocrete Construction Philippines, !nc.; (24) S.C. Megaworld Construction and Development Corporation; (25) Sta. Clara lnternational Corporation; and (26) Tri-Ex Tower Company, lnc.

03.i.7. Prospective Bidders who inquired and sent their Letter of lntent thru email: (0i) R.A. Nolido Construction Corporationl; and (02) ttlulti-B Construction Corporation2.

03.1.8. Pre Bid Conference on 22Nov2019 (Fri); 03.1.9. Prospective Bidders who requested3 the Bidding Documents on Ph|IGEPS website as of 21Nov2019 (Thu): (01) MZR Unica, lnc. doing business under the name and style of MZR Builders; (02) Alps Maintaineering Services, lnc.; and (03) Kergie Enterprises.

03.1.10. Contractors who Bought OBD as of 22Nov2019 (Fri): Contractor / Supplier OR No. Date Amount ot. Kergie Enterprises 0023829 11t2012019 Fg,o0o.CIe oz. Specserv, lnc. 0023831 11t20t2019 Fg,0o0.aq os. Gapernaum Development 0023846 11t22t2019 Fg,oo0.0e Gorporation oa. Multi-B Gonstruction 0023847 11t22t2019 Pg,o0o.0a Gorporation N 03.1.11. Submission & Opening of Bids on 03Dec2019 (Tue).

04. PRE Bro Corr=RENcE Pnop:n: 04.i. BAC Chairperson introduced the following: 0+.t.1. The Procuring Entity (DAP video);

04.1.2. The Bidding Process as per GPPB (video);

' Annex "A" - Letter of lntent from R.A. Nolido Construction Corporation Annex "B" Letter of lntent from Multi-B Construction Corporation t' - Annex "C" - Document Request List from Ph|IGEPS Website

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BIDDJNG No. 8AC MEEflNG NO; DATE oF MEETING: PnT.BID CoNFERENCE rB19-392852-07 2019-05 22Nov2019 (Fri)

04.2. BAC Chairperson discussed the following:

04.2.1. Requested Order / Decorum;

04.2.2. Reminders to the Prospective Bidders;

04.2.3. lnformation for the Bidders;

04.2.4. Packaging and Markings of the Bids to be submitted;

04.2.5. Two Stage Bidding Process;

04.2.6. Ranking of Preliminary Evaluated Bids;

04.2.7. Establishing the Lowest Calculated Bid (LCB)

04.2,8. Establishing the Lowest Calculated Responsive Bid (LCRB); and

04.2.9. Simulation of the Bill of Quantities (BOO).

05. lttuE , Cotcenxs, Acne=uerr: 05.1. Clarifications from Prospective Bidders : 0s.1.1. ltem No. 01 from Mr. Manny Macavinta (Mr. Macavinta), Business Development Manager of Specserv, lnc., re: DAP's Qualifier as to the Design. Query: [Vlr. Macavinta asked what will the qualifier be of DAP when it comes to the design to be proposed by the Winning Bidder? Since the Official Bidding Documents (OBD) only states what should be included for the space and in the construction industry, there are different approaches as to how to come up with a proper design. BAC's response: The BAC answered that since one of the outputs of the Winning Bidder would be the Master Plan for the whole area (Buildings A & B), there would be phases of consultation between the Winning Bidding and the DAP, and approval of such a plan would be made before the implementation for Building A.

05.1.2. ltem No. 02 from Mr. Macavinta re: Timeline to accomplish the Design Phase. Query: Mr. lVlacavinta raised a concern that since the scheduled Submission and Opening of Proposal will be on December 03, 2019, the designing phase will take a month to finish all the site considerations. N BAC's response: The BAC answered that the actual designing will be until the Project has been awarded. They must be able to prepare their bid given the budget limit and the concept presented as their guide.

0s.1.3. ltem No. 03 from Mr. Erik Anthony Libranda (Mr. Libranda), VP- Operations of Kergie Enterprises, re: DAP's arrival of the Approved Budget for the Contract (ABC). Query. Mr. Libranda asked how DAP arrived on the ABC considering that the Master Plan will be proposed by the Winning Bidder and b H:\BAC 2019\lGl-lub 2019\Meeting\P8C (22Nov2019)\FlNAI-MoM-PBC {22Nov10l9l.docx n.e/rr @lt, E/DDING No. BAC MEET,NG NO: DAIE oF MEEIING: PnT.BID CONFERENCE rB19-392852-07 2019-05 22Nov2019 (Fri)

without compromising the quality of works for the Project. BAC's response: The BAC answered that the ABC was derived from the parametric norms and standards and not from the detailed plan. What was presented as Project Brief was just an idea and not what would be the actual outputs that DAP wants.

05.1.4. Item No. 04 from Ms. Marilou Quiroz (Ms. Quiroz), Marketing Officer of MZR Builders, re: Bill-of-Quantities (BOO). Query: Ms. Quiroz asked that since the BOQ was designed in a per lot basis, will DAP decide based only on who will fit in with DAP's requirement in relation to the designing of Master Plan? BAC's response: The BAC reiterated that the actual designing of the [\Iaster Plan for the whole area will only be after the Project has been awarded. Given the parametric cost, the need to make Building A as "operational".

05.1.5. Item No. 05 from Mr. Macavinta re: Scope of the ABC. Query: Mr. Macavinta asked whether the P15M covers everything (Structural up to Finishing)? BAC's response: The BAC answered that given the parametric cost, the details of the Project will be after an award has been given. The approved design will be subject to DAP's approval and the details come along with it. The implementation of the construction phase will not necessarily have to be upon issuance of Notice to Proceed since there will be a Milestones of Activities that have to be completed prior to the implementation of the construction phase. Also, there is a reasonable Variation Order of Ten Percent (10%) if necessary, and this must be documented properly.

05.1.6. Item No. 06 from Ms. Quiroz re: DAP's basis of evaluation. Query: Ms. Quiroz asked what would be the basis of the evaluation of Bids. Since if DAP will only rely on Lowest Calculated Bid, it does not guarantee that the "lowest" will fit to DAP's design-requirement. BAC's response: The BAC reiterated that the approval of design will be after DAP awarded the Contract.

05.1.7. Item No. 07 from Mr. Libranda re: Roof Deck's Structural Capacity. Query. Mr. Libranda asked whether the designer of the DAP Building {\ has considered the possibility of loads at the Roof Deck? BAC's response: The BAC answered that the Roof Deck of DAP Building had previously lodged four (4) pieces of lO0horsepower motor, wherein it was considered as a "vibrating load". However, DAP will not certify for the Winning Bidder the Structural Capability of their proposed design for the Roof Deck.

05.r.8. Item No. 08 from Mr. Libranda re: Permits and Schedules. Query: lVlr. Libranda asked that given the tight-schedule as discussed, will the processing of permits will be affected the counting of days for the implementation?

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BAC's response: The BAC answered that since DAP is within the Ortigas Center, the Winning Bidder must coordinate with Ortigas Center Association lnc. (OCAI) in relation to the Works that they have to implement. They have their own rules and regulations when it comes to work schedules, delivery of materials, hauling, and other activities for the construction project. The DAP can only assist them on their application solely on the needed documents that necessitates their application.

05.1.9. ltem No. 09 from Ms. Quiroz re: Project Duration. Query: Ms. Quiroz noticed that in the OBD, the Project Duration was 270 calendar days while on the Project Brief presentation, it was 180 calendar days. BAC's response: The BAC answered that the 270 calendar days stated in the OBD remains and to disregard the 180 calendar days as presented.

0s.1.10. ltem No. '10 from Ms. Quiroz re: Time Scaled Network Diagram. Query: Ms. Quiroz asked what Time Scaled Network Diagram should include. BAC's response: The BAC answered to include only the Milestone of Activities. This will serve as a guide during Project lmplementation to determine the Critical Path and Slack Time.

05.1.11. ltem No. 11 from Ms. Quiroz re: Barracks. Query: Ms. Quiroz asked if Barracks for the Workers was allowed. BAC's response: The BAC answered that banacks for the workers are not allowed but DAP can only provide space for their materials.

06. OTHER CLARIFICATTON': oo.r. The BAC Chairperson reminded all Prospective Bidders that during the Project lmplementation, the 270 calendar days pertains to "Good Weather Working Condition" and DAP is reasonable to accept any request from the Contractor if such request is valid and for so long as it is properly documented.

07. NEXT ,TEp,3 (\ oz.r. BAC Chairperson informed all present Prospective Bidders on the schedule and next steps: 07.1.1. November 22-25,2019 (Fri to Mon) = Request for Clarifications, thru writing (email); 07.1.2. November 27,2019 (Wed) = Posted Bid Bulletin, if necessary; 07.1.3. December 03, 2019 (Tue) = Submission and Opening of Bids; 07.'r.4. December 03, 2019 (Tue) = Bid Evaluation; 07.'r.s. December 04, 2019 (Wed; = Notification of Lowest Calculated Bid (LCB); 07.1.6. December 04-05, 2019 (Wed to Thu) = Post Qualification of Bids;

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ElDDrNG No. BAC MEEflNG No: DATE oF MEFilNG: PnT.BID CONFERENCE rB19-392852-07 2019-05 22Nov2019 (Fri)

07.'t.7. December 10,20'|.9 (Tue) = lssuance of Notice of Award; 07.1.8. December 10-13, 2019 (Tue to Fri) = Submission of Performance Bond; and 07.1.9. December 20, 2019 (Fri) = contract finalization, notarization & issuance of Notice-to-Proceed (NTP) reIE Non-compliance to set mobilization date can be a ground of rescinding or pre- termination of the Contract.

08. AD,OURNMENTs The BAC Chairperson asked each and every member of the BAC and TWG present of he/she has any other concern that must be taken up. Hearing none, BAC Vice-Chair Monina A.R. De Armas moved to adjourn the meeting and the motion was seconded by BAC Member Gilbert E. Lumantao and Gerald Y. Cruz. Finally the Pre Bid Conference was adjourned by the BAC Chairperson at exactly 04:18PM.

Concurred by the BIDS & AWARDS COMMITTEE 50-2018-119 & SO-2019-0744

l"J- 1,.)"!^ Rrcne s. [rBo GILBERT Kroo c BAC Member 1 BAC Member 2

E A. MON MON A.R. DE ARMAS BAC Usefs resentative ConcurreO 6y tne TECHNICAL WORKING GROUI per BAC Resolution No. 024, s.2019 ,

- d/4i41- -alt 4t' GERARD PAUL J. CALAMBRO ADRIANA. RAM!REZ TWG Member 7 TWG Member 2 Member 3

JENNI G.FLORES MARK YSONT.ATOLE AN FRANCISCO 4 Member 5 TWG Member 6

f) , )tlrl -41u4/' VERONIdAV. FERRER ENGR. WAJE GLORIA B. LIM TWG End UNr Representotive TWG Vice Choirperson TWG Choirperson Documented Reviewed by: APPROVED bv: r.-

Rtz M. EC!NA L DV. CASTILLO A. DIZON BAC Documenter Division BAC

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BIDDJNG No. 8AC MEEflNG No: DATE oF MEEI,NG: Pnr.BIo CoTFERENCE rB19-392852-07 2019-05 22Nov2019 (Fri)

Annex "A" - Letter of lntent from R.A. Nolido Construction Cqtpqqqllq4

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LETTER OF INTENT

Nov.20.2019 mlol ntcdm5 of rt'c t'dz p hil .PP r frs DAP. BIDS AI{D AWARDS COMMITTEE SECRETARLqT ) E.ds dild i\!d'ds ( Developrnent Academy of the Philippinas Re(eryed DAP Building, San Migiud Avcnue by c Pasig City

Dear Sir:

ln response to the lnvitation to Apply for and to Bid ior the Reoair/Rehabilitation/Renovation of the 7FlA of the Academy of the Philippines Building in Pasig City we would like to our intention to apply for eligibility to participate in the said bidding.

lf found eligible. we commit to purchase the Bidding for the said contract and to subrnit a bid therefor.

ln this regard, we would like to purchase the set of forms for the project

Very truly yours,

--'1-P lt ' t{ngr damon 4perto B. Nolido Preeident

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Annex "8" - Letter of lntent from Multi-B Construction ration

MULTI-B('orrtrr.lhn Corporrllon

Letter of lntent

ATW. REIIUS ROIANO A REYES Dircdor.8AC Secretanat dcuchp.rnr t o.oa-.t of ,r. ,i,,f ,, THE PHILIPPINES n:-+l DB/ELOPMENT ACADEMY OF r'c d(ls Jr,d Awnrd! CqnnnttL! (t

Rrered fu Mel|tl ?iz ta, kalcu'rO DearSir Date: Tme jsffi- - reQ/ Greetings!

This is to convey lo your office of our intent bldding of "ONE (f ) LOT REPARNEHAEILIT.ATION'RENOVANON OF OAP BUILDING IN PASIG CTTY AS PART OF THE IDEA GENERATION HUB INCLUUI{G ACQUlsInON AI{D tNSTAtt-ATtON OF DESIGN FIT-OUTS, FURNISHINGS, ANq FXTURES" with lnvltiation to Bid No. lBtg-392E52{7 ard an ABC of P15,t86,000.

Wifn all etrcarity, trs sigdlyto become part in thc ralization of your noUegoalsforlhe beterment of ou bclored DAP BldS. in CiU of Pasig and lhc lives of ou pooplo.

Tlunk you and more Powtr.

Very truly youra,

uil

Multi-B Corp.

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Annex 'rC" - Document uest List from PhiIGEPS Website

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