Event Risk Management Plan 2017

MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017

EVENT RISK MANAGEMENT PLAN Incorporating Emergency Management Plan

28 March to 9 April 2017

Version: 1.0 30 September 2015

Author: RPM Consulting Group ign

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Contents

1 Introduction 4

1.1 Risk management within the Margaret River Pro International Surfing Event 4

1.2 MRP Event profile 4

1,3 Event Terms and definitions 5

1.4 Event management roles and responsibilities. 7

2 Event Risk Management Plan 10

2.1 Purpose and scope 10

2.2 Risk related terms and definitions 10

2.3 Defined event goals and objectives 11

2.4 Risk based methodology and approach 11

2.5 Risk in context with the event 12

2,6 Communication and consultation 13

2.7 Risk Assessment 15

2.7.1 Identifying sources of risk 15

2.7.2 Determining areas of impact 16

2.7.3 Analysing event likelihood and consequences 17

2.7.4 Risk Evaluation 21

2.8 Risk Treatment 21

2.8.1 Risk Treatment Options 21

2.8.2 Selection of Risk Treatment Options. 22

2.8.3 Risk Treatment Plans 22

2.9 Monitoring and review 22

3 MRP Risk Profile — Emergency (Evacuation) Contingencies 23 3.1 Context of the MRP Emergency Management (Evacuation) Plan 23

3.2 Geographical scope of emergency management for MRP 23

3.2.1 Emergency Zone 1 Main Break and Southside 23

3.2.2 Emergency Zone 2 Surfer Point Car Park and Northern Grassed Area 24

3.2.3 Emergency Lone 3. The Box Reef and Rivermouth Car Park 24

3.2.4 Emergency Zone 4 Public Roads and Streets. 25

3.2.5 Emergency Zone 5 Natural Hazard Cliff Fall Area 26

3.3 Specific emergency management issues relevant to MRP 27

3.3.1 On water emergency management scenarios 28

3.3.2 On land emergency management scenarios 29

3.4 Emergency management (evacuation) plans 29

3.4.1 Emergency evacuation MRP Emergency Zone 1 Main Break 29

3.4.2 Emergency evacuation MRP Emergency Zone 2 Surfers Point 30

3.5 Emergency management command and control for MRP 31

3.5.1 Emergency management structure 31

3.5.2 SWA Event Management Structure 33

3.6 Emergency management communications for MRP 33

3.6.1 Emergency incident categories 33

3.6.2 Local communication 34

4 Event Risk Action Plans 35

4.1 Risk Action Plans — On Water Incidents (MRP Emergency Zone 1) 36

4.2 Risk Action Plans — Environment Management 39

4.3 Risk Action Plans — Fire and Explosion Risk 41

4.4 Risk Action Plans — Emergency Services Access Risk 42

4.5 Risk Action Plans — Operational Risk 43

4.6 Risk Action Plans — (MRP Emergency Zone 2) 45

4.7 Risk Action Plans — (MRP Emergency Zone 5 — Cliff Hazard Fall Area) 50 5 Event Authorisations and Approvals 54

5.1 Regulatory Approvals 54

5.2 Contractual Approvals and Agreements 55

6 Appendices and Attachments 56

6.1 Event Risk Register: Appendix 2 56

6.2 MRP Water Emergency Response Plan: Appendix 3 56

1 Introduction

IA Risk management within the Margaret River Pro International Soiling Event Risk management is an integral part of the corporate governance policy and operational framework established by Surfing Western Australia (SWA) and World Surf League International (WSL) and applied consistently to every aspect of the Margaret River Pro Surfing event (MRPro). The WSUSWA risk management philosophy requires a specific Event Risk Management Plan (ERMP) to be developed to address the unique risks for the surfing event and requires full stakeholder participation to ensure all foreseeable risks are identified, evaluated and appropriately managed. Importantly the WSUSWA approach brings together the various risk based disciplines of health and safety, security and emergency management, environmental, operational and project management, information management and compliance, along with risk financing, into a comprehensive risk management system to address all threats that have potential to impact upon the strategic goals and operational objectives of an action sports game event.

These principles have been applied to the development of the ERMP for the Margaret River Pro Surfing event in 2017 as part of the WSUSWA strategy for managing risks associated with the MRPro 2017 program of events, The WSUSWA approach ensures a - clear focus on safety and security of the Margaret River community and public, the staff and volunteers engaged in supporting the event, competitors, visitors to the MRPro 2017 and the event commercial partners (supporters, sponsors and contractors). This focus is underpinned by WSUSWA commitment to achieving higher levels of better practice through improved international surfing event risk management programs.

1:2 MRPro Event profile In understanding the context in which risks for the MRPro 2017 are to be identified, evaluated and managed, the WSL team has adopted a comprehensive event profile to establish the core parameters and characteristics of the MRPro 2017. The event profile provides the basic guide for the development of the WSL risk management strategies and the ERMP for MRPro 2017.

Name of Event: Margaret River Pro Surfing Event 2017 being held in association with the World Surf League (WSL International) World Tour global events

Type of Event and Purpose: International surfing World Tour men's and women's tournament held over a twelve day period (28 March to 9 April 2017), with international contestants. One day dedicated for a Local Trials event (28 March 2017).

Date of Event: Load in: 17 March to 27 March 2017 Trials: 28 March; main event 29 March to 9 April 2017 inclusive Competition Event Days: 29 March to 9 April 2017 Men and Women's Load out: • 10 April to 14 April 2017 Event Location and Venue: General location: Surfers Point Road, Prevelly Beach, Western Australia 6285 Primary Venue: Surfers Point, Margaret River Mainbreak* Secondary Venue: The Box Reef, Margaret River* Alternative Venue: North Point, Gracetown" *Event competition venues selected subject to prevailing conditions,

Main Infrastructure Requirements: Surfers Point: Event Competition Zone (Surfers Point Mainbreak and Southside Surf break) Surfers Point Car Park Corporate marquee, media/judging marquee, licenced area marquee, sponsor hospitality tents. Site Sheds, Portable toilet and shower facilities. Power (Synergy Supply Authority) (on site transformer) (Event Power Generators) Water (Water Corporation Supply Authority) (Portable Gas bottles) (Local Supplier) Event Waste Management (Local Bin Hire and Waste Disposal) North Point (Gracetown). Alternative Event Competition Zone. (Designated public exclusion zones) North Point Hedland and Car Park. Judges viewing platforms, broadcast set-up, event management and emergency services parking Temporary access gates and crowd barriers to public exclusion zones

Participants: Competitors. (34) Male Surfers and (18) Female Surfer plus (8) Male Trialists and (8) Female Thelists Spectators Land vantage points from Surfers Point Hedland, beach area and car park. Spectator planned maximum capacities are (1) Surfers Point 4,000 (2) Box Reef — no public access (3) North Point Limited public access 500-1,000 controlled maximum) Spectator access all areas subject to Local Area Traffic Management Plan. NB Shuttle bus services to North Point as required. Event Officials WSL Officials, Judges, Event Coordinators, Beach Marshal, volunteers, traffic management Event security personnel. Crowd control (WSL Security) licensed premises patron

Key Event Components or Activities: (Refer event program run sheet for detailed activity schedule).

(a) Set Up: Surfing Event- Major International Surfing Tournament with a 30 + year history held annually at Surfers Point. Prevelly Beach, Margaret River, Western Australia Music- There will be on site Di entertainment style music Command and control- Established athlete and crew compound, administration, media/judging centre, first aid on water and land facilities and on beach safety rescue area Support infrastructure- Establish licensed premises zones, interactive zones and services areas

(b) Awards Ceremony:

• Thursday 30 March — 6:30pm — 11:30pm, Shire President Sundowner, approx. 109 guests • Friday 31 March — 6:30pm — midnight, Corporate VIP cocktail party, approx. 200 guests • Saturday 1 April— 4.00pm — 6.00pm, Surfing WA Junior state presentations approx. 200-250 guests • Saturday 1 April — 6pm to 11.00pm, Shire of Augusta Margaret River Social Club Sundowner • Sunday 2 April — 3pm — 6pm, SurfAid Corporate Cup presentations, approx. 100 guests • Sunday 2 April 6pm to lOpm Emergency Service Frontline Function approx, 50 guests

1.3 Event Terms and definitions. To ensure clarity of some of the specific terms and definitions used in the MRPro 2017 ERMP and to assist the overall appreciation of roles and responsibilities of all key stakeholders. the following terms have been defined for reference during review and implementation of this plan.

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Defined Term Event Related Definition

Approval agencies and Relevant agencies and authorities with statutory, regulatory or authorities legal powers to review, consider, approve or permit public or community events and/or to receive and review and approve nsk management or emergency management plans relating to a defined public or community event.

Authorised electrician Licensed electrician or licensed electrical contractor.

Certified structural engineer Practising structural engineer

Environmental Health Local government EHO as designated under the WA Health Act Officer (EHO) 1911. Responsible for ERMP approvals

Event Within the context of the WSL operations, an organised activity or range of activities comprising the international surfing event, on site DJ music. For the purposes of this definition supplementary activities such as functions and social activities, including operations of licenced premises, food and merchandise stalls, are considered to form part of an overall event program being managed by Surfing Western Australia in conjunction with WSL. Event commercial partners Organisations partnering with the WSL in ownership of the event and making a direct financial or in-kind contribution to the event as individual or collective stakeholders:

Event contractor A third party organisation contracted by the event owner / holder (WSL or related organization) to provide required goods or support services in preparing for, delivering or close-down of an event.

Event management Application of project management principles to a specific event on the WSL community, public or private events program. Event manager Person (or organisation) associated with Surfing Western Australia and WSL with overall responsibility for design, development, implementation, initiation and delivery of an event, including managing post event processes. Event owner/holder The WSL is designated as the ultimate owner and holder of all rights and responsibilities associated with the event unless otherwise stated This may be WSL or third party organization licencing the rights to an event managed by WSL or contracting with WSL for the delivery of a specific event on its behalf

Event participants Direct participants in subscribing to WSL event activities as competitors, contestants or as an event patron, or member of the public as spectator or audience member.

Event stakeholders All parties with a commercial or public interest in the event including investors, sponsors. WSL staff or volunteer personnel, relevant regulatory and approval authorities, and other affected members of the community and the public.

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Event sponsors/supporters Individuals or organisations providing direct financial. commercial or in-kind contributions or endorsements to an event.

Hazard Management A regulatory organisation responsible for directing the efforts of Authority (HMA) relevant combat (response) agencies towards life safety, contingency planning, emergency management or mass evacuation relevant to a specific event.

1.4 Event management roles and responsibilities. The following table lists each of the key event management stakeholder groups involved with the creation, design, development and delivery of the INARPro 2017 and outlines the primary roles and specific responsibilities for the event

Event Owner(s)/Holder(s): Primary Roles and Responsibilities: WSL International in - Managing legal I commercial obligations conjunction with Surfing Partnering agreements Western Australia Budgeting approvals Risk financing and insurance program Funding arrangements Event manager appointment Sponsorship procurement Stakeholder management Promotion and advertising Event Commercial Partners: Primary Roles and Responsibilities: WSL International WSL International Tournament licence approvals Surfing Western Australia Partnership and sponsorship agreements Government of Western Local government approvals Australia (Tourism WA) Public infrastructure and facilities management Augusta Margaret River Shire Partnership and sponsorship agreements Healthway Government relations - Partnership and sponsorship agreements

Event Manager: Primary Roles and Responsibilities:

Surfing Western Australia Event design requirements Event resourcing under license from WSL - management International Licenses and approvals - Event budgeting Event project management plan Communication and consultation plan Local Media liaison Event Marketing and promotions Logistics and contingency plan Risk management plan • Emergency management plan - Security and crowd control plan Tender and contract management • Supply chain management Funding acquittals

Staff and volunteer supervision -

Event Contractors: Primary Roles and Responsibilities:

National WSL International Marketing - International and Team - Marketing and promotion strategy Local Media management Surfing Western Australia Sponsorship •• •• management for housing of - Portable site sheds temporary administration, media and emergency services.

qualified first aid services St. John Ambulance Assoc • Delivery of ambulance and WA personnel for the event

WSL Security Management - Secunty services, crowd control, asset protection. Services licenced premises supervision.

Shire of Augusta Margaret Health, Engineering, Building and Environment River - Telecommunications connection ASGM event site Telstra Corporation - to Wi-Fi and Internet communications WSL Appointed Broadcast and - Communications team

Utilities and services (Electrical installation, sound Cowaramup Electrical Service - Various (public address systems) - Catering and supplies - Licensed premises licensee Welcome Sites Sanitation - and liquid waste management Local Crane services Crane Hire (Lifting) - Roylett Risk Management RRM Plan development RUIC Fire Services - Event Risk Management - Bushfire Management Plan Event Supporters/Sponsors: Primary Roles and Responsibilities:

Sponsorship Healthway - agreements Government of Western - Branding protocols Australia (Tounsm WA) - Promotional activities Minor Partners - Sponsorship funding disbursements

Event exhibitors / performers: Primary Roles and Responsibilities:

Exhibitor/performance - contracts - Service fees specifications - Nature of service

Event Volunteers: Primary Roles and Responsibilities:

WSL (Volunteer sheet)* (a) SWA/WSL Volunteers - Registration as an volunteer (b) Non-WSL Volunteers - Volunteer induction program - Volunteer task descriptions

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Undertake tasks as directed Registration as a non-VVSL volunteer" To be recorded on the WSL Volunteer Register" Responsibility of engaging body

Approval Agencies and Primary Roles and Responsibilities: Authorities:

Shire of Augusta Margaret Event application approval River Risk management plan approval WA Police Department Emergency management plan approval "(Requirement of Health Act WA 1911) WA Liquor Licencing & Gaming Licensed premises approval Department of Transport WA Public security arrangements Use of Water approvals and exemptions Department of Parks and Use of crown land and national park land required to Wildlife run the event at the secondary venue

Relevant Response (Combat) Primary Roles and Responsibilities: Agencies and Authorities:

WA Fire and Emergency Provide specialized knowledge, expertise and Services Authority (FESA) resources in dealing with a particular type of hazard Shire of Augusta Margaret or emergency management activity related to the River event St Johns Ambulance Work alongside and at the direction of the Department of Parks and designated Hazard Management Authority in Wldlife (Dpaw) response to an event related emergency, WA Health Department - Undertake specific emergency management WA Police Department activities for which they are prescribed.

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2 Event Risk Management Plan

2.1 Purpose and scope This Event Risk Management Plan (incorporating an Emergency Management Plan) for the MRPro 2017 has been developed by SWA in accordance with Australian standard "AS/NZS ISO 310002009 Risk management-Principles and guidelines" in satisfaction of WSL obligations as an event owner/holder under the provisions of the WA Health Act, 1911.

Both the risk management plan and its integral emergency management (evacuation). plan have been developed by taking into account the context in which the specific event related activities are to be undertaken during the MRPro 2017 and to identify and manage risks which have the potential to impact upon the objectives of the event, i.e. to realise the successful delivery of the event to stakeholder and community expectations, achieving superior outcomes for all stakeholders in a safe and responsible manner while recognising the need for customer satisfaction consistent with the broader strategic, commercial and operational goals of WSL International.

2.2 Risk related terms and definitions. The following risk related terms and definitions are used throughout this Event Risk Management Plan and have been adapted from the Australian standard to suit the requirements of event risk management. A complete set of risk based definitions may be referenced in AS/NZS ISO 31000:2009 Risk management-Principles and guidelines".

Defined Term Risk Related Definition

Consequence Impact outcome of a risk event affecting individual activity, whole event or organisational objectives

Event risk management Coordinated activities to direct and control an event with regard to risk

Event risk management A scheme specifying the approach, management components plan and resources to be applied to managing events risk

Likelihood Chance of something happening. Can be expressed as a probability or event occurrence in a given period (frequency)

Risk Effect of uncertainty on objectives- consider risk in the context of individual activity, whole event or organisational objectives

Risk analysis Defining risk likelihood and consequences to determine the level of risk

Risk assessment The overall process of risk identification, risk analysis and risk evaluation

Risk event In the context of risk: an occurrence or change in a set of circumstances

Risk identification Process of finding, recognising and describing risk Involves identification of risk sources, risk events, causation and impacts (consequences)

Risk manager Individual assigned with direct responsibihty to effectively

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manage a risk under direction of the Risk owner

Risk owner Person or entity with ultimate accountability and authority to manage an event related risk

Risk source An element with the potential to give rise to risk

Risk treatment Process to modify risk by removing the risk source or changing event likelihood or consequences

2.3 Defined event goals and objectives From a risk management perspective the primary objective of the MRPro 2017 is to successfully deliver to the public, community and all event stakeholders an outcome which is consistent with the WSL's broader strategic and operational goals and within predetermined financial, commercial and technical risk tolerance levels, ensuring that the event meets the expectations of all stakeholders.

To achieve this aim, all risks that have the potential to impact adversely upon the objectives of the MRP or have a negative influence on the WSL's or SWA long term strategic goals and operational objectives as a result of the planning or delivery of this event will be addressed in the MRPro 2017 Event Risk Management Plan.

2.4 Risk based methodology and approach This Event Risk Management Plan has been developed applying the principles laid down in AS/NZS ISO 31000:2009-Risk management-Principles and guidelines and adopting the framework set down in the standard as shown in Figure 2.4A below.

a) Creates value blIntegral part of organisational processes C) Part ofdecision making ch Explicitly addresses onoertainty e) Systerrutic. strvcrured and timely f) Bestirs onthe best available information g) Tailored h; Takes human and cultural factors into aceount ii Transparent and inclusive .1) Dynamic. iterative and responsive to change Ili) Facilitates continual improvement and •nhancement ofthe organisation

Princ iples Framework

Figure 2.4A Risk Management Methodology

In considering the principles arid framework and its appropriateness to the MRPro 2017, the risk management process, as illustrated in Figure 2.4A above, has been applied to the setting of objectives, planning, organising, direction and control of the functions and activities associated with the event in the formulation of this Event Risk Management Plan

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The specific risk management methodology and approach taken for the MRPro 2017 effectively addresses each of the three key sequential components of the risk management process; i.e.

- Establishing Context identification, and - Risk Assessment (incorporating risk risk analysis risk evaluation) - Risk Treatment Concurrent with the continual risk management process, and consistent with the principles of AS/NZS ISO 31000:2009, parallel process activities include;

- Communication and consultation with all stakeholders; and - Continual monitoring and review processes.

2.5 Risk in context with the event The nature, purpose and scope of the MRPro 2017 have all been clearly documented in Section 1 2 of this Event Risk Management Plan.

Within the context of the nature, purpose and scope, the following primary and secondary sources of risk (reference Table 2.5A) have been considered as being relevant to the MRPro 2017 and have potential to create uncertainty in the effective delivery of the event objectives. (NB: The following primary and secondary sources of risk have been referenced from the SWA Event Risk Register "Index of Risk Sources"

Table 2.5A Event Management-Sources of Risk

Primary Source of Risk Secondary Source of Risk

Biochemical - chemicals - hazardous materials/substances

Biological - insects - animals - living organisms

Commercial - stakeholders assets - property and land ownership - infrastructure assets - buildings and facilities - machinery/plant and equipment - event liabilities - property management - commercial relationships - suppliers contract obligations

Demographic (Spectators) - 54% Male: 46% Female - 22% are aged between 18-24 - 36% are aged between 25-34 - 23% are aged between 35-44 - 10% are aged between 45-54 - 9% are aged 55+

Economic - national economy - state economy Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright i 2017 12IPage MARGARET RIVER PRO — EVENT RISK MANAGEMENT PLAN 2017

- public finance - interest rates Environment - rain (precipitation) - rivers and inland waterways - coastal (ocean and beach) - marine and wildlife natural hazards - - windstorm and - storm surge coastal erosion - tidal surge and inundation (sub-sea disturbance) - tsunami - landslip and natural rock fall - lightning discharge

Operations - organisational management - strategic planning - budgeting flow - cash - procurement: people - procurement: resources - staff safety and welfare - asset management - personnel management

Political - legislation - governance

Societal - residential community - business community - consumers - other community interests

Technology - design failure manufacturing failure - - installation failure application failure - failure - maintenance - life cycle exceeded

2.6 Communication and consultation This Event Risk Management Plan for the MRPro 2017 is supported by a comprehensive events management communication and consultation strategy that focuses on collaboration and engagement of all community and business stakeholders directly involved in the event either as an active or passive participant. The strategy also embraces the inclusiveness of all other stakeholders and interested parties that may be impacted by the planning, preparation, mobilisation and conduct of the event or resulting from its post event demobilisation activities.

Feedback from all stakeholders and interested parties has been an essential contributor to the development of the Event Risk Management Plan for the MRPro 2017 with information supplied by

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright 0 2017 131Page MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 stakeholders comprising a valuable source of data during the compilation of the risk assessment and the MRPro 2017 Event Risk Register,

The event communication and consultative methodology applied to the MRPro 2017 include those described in the following table (reference Table 2.6A) with a primary aim to ensure that risk related information is available at all appropriate levels during the life cycle of the MRPro 2017 event.

Table 2.6A Event Communication and Consultation Plan

Target Initiative Communication Medium

Approval agencies Event information package - Event compendium authorities relevant to approvals Personal and processes - Meetings - Applications

Residential Event information package - Newsprint Adverts residential community relevant to - Letterbox drop community interests - Public meetings - Radio and TV - Website postings

Business community Event information package - Newsprint Adverts relevant business impacts to - Letterbox drop and opportunities Business - meetings Radio TV - and - Website postings

Event Event information Event commercial package - compendium commercial partners relevant to - Business meetings participation - Website postings

Event Event information Requirements contractors package - commercial relevant to - Terms and requirements and technical conditions specifications. - Service contracts Business - meetings

Event manager Event information package - Requirements functional Terms relevant to - and specifications and operational conditions Service requirements - contracts - Business meetings

Confirmation funding, Event owner/holder of - Round table organisational management, meetings legal entity requirements, - Business management agreements and discussions approvals - Funding contracts

Event participants Event information package - Industry Media relevant to nature of Website postings participation and requirements_ - Participants briefing Contract - discussions

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Event Event information package Event compendium sponsors/supporters relevant to commercial Newsprint Adverts participation and sponsorship Website postings prospectus. Sponsors briefing

Event information Event Volunteers package - Newsprint Adverts relevant to nature of Letterbox drop - participation and requirements - Website postings of volunteers. Volunteer briefing

Hazard Management Event information risk Event compendium - Agencies management package relevant - Personal Meetings to HMA's sPecific - Approval responsibilities and approval applications processes - Risk Plans.(ERM, BMP and Traffic Management

2.7 Risk Assessment Identification of sources of sources of risk, areas of impact, events and their causes and likely consequences in relation to the MRPro 2017 have been determined by use of the following techniques used in the development of an MRPro 2017 Event Risk Profile which lists events that have the potential to create uncertainty in achieving the event objectives.

!I I N1'.Yi s/i I

A comprehensive and systematic method to identify sources of risk is necessary to ensure that all possible risks that create uncertainty in achieving the objectives of the MRPro 2017 have been considered

Risk identification for the MRPro 2017 has been undertaken using the Event Work Breakdown Structure (EWBS) method, a project management approach to break the event down into individual work packages essential for the delivery of the event. The Event Running Sheet has been used to define the EWBS for the MRPro 2017 which the Event Management Team has used as the basis for collating all event stakeholder perceptions of potential sources of risk and event scenarios that may give rise to adverse consequences. The following Figure 2.7.1 A provides an example of the EWBS approach, the full EWBS for the MRPro 2017 is a key feature of the Event Risk Profile provided at Appendix 1.

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Figure 2.7A Event Work Breakdown Structure

2.7.2 Determining areas of impact Following the development of the EWBS (applying the Event Running Sheet as an activity based reference) for the MRPro 2017, the WSUSWA Event Management Team has considered the risk based scenarios and compared these against each element of the individual work packages to determine how and under what circumstances these events may impact upon the delivery of the work package, other dependent work packages or the overall objectives of the MRPro 2017. Depending upon the nature and type of the risk event, adverse effects may occur in relation to the MRPro 2017 income, operating expenses, the value of assets, the effectively delivery of the event on time, quality expectations of stakeholders or the reputation of SWA and WSL and participating stakeholders. The frequency which they occur and the extent to which risk impacts on each of these key

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright 2017 16IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 areas are fundamental to the risk analysis phase of the risk management process and a key contributor to the Event Risk Profile for the MRPro 2017 event.

2.7.3 Analysing event likelihood and consequences

In preference to the traditional use of risk based matrices in Event Risk Management, where event risk levels are determined by considering subjective values for (a) Likelihood; such as 'almost certain, likely, possible, unlikely and rare", and (b) Consequences; such as "Insignificant, minor, major, critical and catastrophic", The risk analysis for the MRPro 2017 Event Risk Management Plan has adopted a semi-quantitative method in which (a) Likelihood, is expressed as an estimated event frequency within as given time period; and (b) Consequence is expressed as a value relative to the area of impact; e.g. a percentage increase in event operating expenses or percentage variation in asset value as a result of a defined risk event. Likelihood Scales

Estimated event frequencies adopted for the MRPro 2017 risk analysis have been based on the following scale of likelihood as shown in Table 2.7.3A

Table 2.7.3A Scale of Event Likelihood

Lower Higher -->

Frequency Indicator Probability

Cannot occur Impossible to occur at any time

Occurs once in 1,000 years 1 chance in 1,000 per annum

Occurs once in 500 years 1 chance in 500 per annum 1Welbance -111. Occurs once in 100 years in 100 per annum

°CCU'S once in 10 years 1ein1Operannum :i .,: 1 Occurs once in 5 years chance in 5 per annum

Or-curs once in 4 years Ti 1 chance in 4 per annum

Occurs once in 3 years 1 chance in 3 per annum _ Occurs once in 2 years 1 chance in 2 per annum

Occurs once in 1 year 1 chance n 1 per annum

urs 2-5 times in 1 year 5 chances in 1 per annum

urs 6-10 times in 1 year 10 chances in 1 per annum . v urs 11-20 times in 1 Year 20 chances in 1 per annum

urs more than 20 times in 1 year 50 chances in 1 per annum

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Consequence Scales:

Projections of likely consequences of events studied in the risk analysis phase adopted for the MRPro 2017 risk analysis are based on outcomes that create uncertainty in the achievement of the event objectives and with potential impacts on event

(a) income or operating expenses, (b) and value of assets, (c) delays in delivery schedules, (d) quality and performance, (e) reputation and brand of WSL International, as event owner, SWA as event manager or other key stakeholders in the MRPro 2017 event.

A colour coded scale of consequence risk indicators is used in this Event Risk Management Plan and combined with event likelihood estimates (as described above) determine the level of risk for each consequence risk indicator,

Consequence (impact) indicators are relevant to different types of events and the scale and complexity of the event ranging from small single activity functions to major public events occurring over longer periods of time.

Considering consequences separately during the risk analysis for each area of potential impact for the MRPro 2017 provides a sharper focus on critical elements to be addressed in the risk treatment part of the Event Risk Management Plan.

The following tables demonstrate how semi-quantitative consequence or impact analysis has been aligned to the traditional Low (L) Medium (M) High (H) and Extreme (E) qualitative method.

Table 2.7.3A Consequence Risk Indicators (Event Income)

CONSEQUENCE RISK INDICATORS COST (INCOME) IMPACT SCALE 1

NEGLIGIBLE LOW MEDIUM CAUTION HIGH [0-1% Variance] 11-3% Valiance] [3-5% Variance] [5-10% Valiance] [410% Variance] (Accept) ' (Accept) (Control) (Reduce) I (Reduce Now)

Income impact scales directly indicate the effect of risks on event income, either as a percentage of budgeted income or the consolidated income budget of the event owner or organiser. For this Event Risk Management Plan the WSUSWA events team has used a percentage of MRPro 2017 consolidated income budget as a measure of impact on overall costs of the MRP.

Table 2.7.3B Consequence Risk Indicators (Event Expenses)

CONSEQUENCE RISK INDICATORS COST (EXPENSES) IMPACT SCALE

NEGLIGIBLE LOW MEDIUM CAUTION HIGH [0-1% Variance] [1-3% Variance] [3-5% Variance] [5-10% Variance] 1+10% Variance] (Accept) (Accept) I (Control) (Reduce) (Reduce Now)

Event expenses impact scales indicate the effect of risk events on event expenses, the total operating expenses associated with planning, organising, directing and controlling the event, expressed as a percentage of budgeted expenses for the event.

Table 2.7.3C Consequence Risk Indicators (Asset Value)

CONSEQUENCE RISK INDICATORS COST (ASSET VALUE) IMPACT SCALE

NEGLIGIBLE LOW MEDIUM CAUTION HIGH [0-1% Variance] [1-3% Variance] [3-5% Variance] [6-10% Variance] [410% Variance] (Accept) (Accept) (Control) (Reduce) (Reduce Now)

Asset Value impact scales indicate the effect of risk events on individual asset values and as a percentage of total asset values for the event, or asset register value of event owner or manager,

For this Event Risk Management Plan the events team has used a percentage of total asset values allocated to the MRPro 2017 as a measure of impact on asset values.

Table 2.7.3D Consequence Risk Indicators (Event Time/Schedule)

CONSEQUENCE RISK INDICATORS 'TIME (SCHEDULE) IMPACT SCALE

NEGLIGIBLE LOW MEDIUM CAUTION HIGH [Less than 1 day] [1-2 days] [3-5 days] [1-3 weeks] pore than 3 week (Accept) (Accept) (Control) (Reduce) I (Reduce Now)

Time (Schedule) impact scales show the effect of risk events on the event delivery schedules, expressed in elapsed time periods, the range of the scale dependent upon levels of acceptable risk for the MRPro 2017 event and the event implementation timeframes.

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Table 2.7.3E Consequence Risk Indicators (Event Quality & Performance)

CONSEQUENCE RISK INDICATORS QUALITY AND PERFORMANCE IMPACT SCALE'

.. ,

NEGLIGIBLE I LOW I MEDIUM CAUTION I HIGH 10-2% Variance] [2-5% Variance] [5-10% Variance] [10-16% Variance [410% Variance] (Accept) I (Accept) I (Control) (Reduce) I (Reduce Now)

Quality and performance impact scales indicate the effect of risk events on specific technical performance of parts or whole of event. Impacts on quality and performance are shown as a percentage of total expected performance and efficiency of the resource being considered.

Table 2.7.3F Consequence Risk Indicators (Reputation and Brand)

CONSEQUENCE RISK INDICATORS REPUTATION IMPACT SCALE

NEGLIGIBLE I LOW I MEDIUM I CAUTION I HIGH (Internal Dept] [Internal HU] ;Internal Directorate [External Local] (External Govt] (Accept) (Accept) 1 (Control) I (Reduce) I (Reduce Now)

Reputation impact scales represent the effect of risk events on personal or organisational image, brand or reputation and the environment in which the reputational damage is perceived by all event stakeholders.

The following Figure 2.7.3 provides an illustration of the risk analysis approach adopted for the MRPro 2017 and as an essential prerequisite to risk evaluation, it is a key feature in formulating the Event Risk Profile provided at Appendix 1.

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Figure 2.7.3 Event Management Likelihood and Consequence Analysis Model

2.7.1 Risk Evaluation

Within the Risk Management Plan for the MRPro 2017, the risk evaluation phase has been primarily designed to assist in making effective decisions on management of risks to the event and setting priorities for treatment and implementation.

An important aspect of risk evaluation involves comparing the level of risk determined during the analysis of event likelihood and consequence (as shown in Figure 2.7.4 below) with the risk criteria established when considering the context of risks associated with the MRPro 2017, as set out in Section 2.5 of this Event Risk Management Plan and the primary and secondary sources of risk for this event as listed in Table 2.5A Event Management Sources of Risk.

The risk criteria established for the MRPro 2017 are based on the WSLJSWA organisational risk tolerances as set by the WSL/SWA management in relation to limits of acceptability for financial exposures (impact on WSL's and the MRPro 2017 budgeted income and expenditure), variations in asset values, program delivery schedule delays, impacts on quality and performance and brand and reputation impacts.

Following a review of the MRPro 2017 Event Risk Profile provided at Appendix 1, risk items that have been evaluated and do not meet the risk criteria acceptability threshold are detailed in the Event Risk Register at Appendix 2, for further treatment to reduce the level of risk to within acceptable tolerances

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Figure 2.7.4 Event Frequency x Consequence and Level of Risk Model 2,8 Risk Treatment The risk treatment approach for risk levels that exceed the risk tolerance level set for the MRPro 2017 involved selecting one or more options for modifying the residual risk levels to within acceptable limits.

2.8.1 Risk Treatment Options Depending upon the context and nature of risk and likely impacts and consequences there may be several courses of remedial action to be followed to eliminate, reduce or otherwise manage risks within acceptable limits. The implementation, completion and monitoring of risk treatment options for the MRPro 2017 are assigned to organizations and individuals that are best placed to action risk plans within target completion dates.

Risk treatment options are essentially focused on methods that can directly influence risk event frequency and/or consequences and include; Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright 0 2017 21 I P MARGARET RIVER PRO — EVENT RISK MANAGEMENT PLAN 2017

(a) Risk avoidance Avoiding the risk by deciding not to start or continue the event activity that gives rise to risk (b) Risk elimination: Removing the source of risk (reducing frequency and/or consequences to zero) (c) Reducing likelihood: changing frequency of the risk event (d) Reducing impact: changing the consequences of the risk event (including risk sharing) (e) Risk retention: conscious decision to accept risk events by choice.

2.8,2 Selection of Risk Treatment Options. The Risk Management Plan for the MRPro 2017 includes selection and implementation of risk treatment options that are most appropriate, ensuring an effective balance between costs and complexity of implementation compared with satisfaction of all legal, regulatory and contractual obligations and the social responsibilities attached to ownership and management of this event. Remedial action may involve modification to existing controls or the design, development and implementation of new controls to bring the risk within acceptable limits.

2.8.3 Risk Treatment Plans.

The specific risk treatment plans for the MRPro 2017 are detailed in Section 4, Risk Action Plans in which risks from the Event Risk Register (refer Section 6 Appendix 2 ) that do not meet WSL's risk tolerance criteria, are fully documented to show the proposed measures and actions being implemented and the accountabilities, responsibilities and time frame for completion.

2.9 Monitoring and review An essential element of the Event Risk Management Plan for the MRPro 2017 is the focus on monitoring and review of the key risk factors determined during the risk assessment phase of the risk management process. In addition to identification of new and emerging risks, current risk events are continually monitored to detect any changes in risk likelihood or consequences and to determine the ongoing effectiveness and appropriateness of risk treatments. An important aspect of the monitoring process for the MRPro 2017 event is a regular review of the context in which the event is being held to ascertain any changes in the event environment which will influence the overall risk profile for the event, The responsibility for risk monitoring and review of risks associated with the MRPro 2017 has been clearly defined in this ERMP with "Risk Owners' and "Risk Managers' listed in both Risk Action Plans (Section 4) and the Event Risk Register (Section 6 Appendix 2).

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3 MRP Risk Profile - Emergency (Evacuation) Contingencies The MRPro 2017 Emergency Management (Evacuation) Plan has been developed to ensure an effective risk reduction strategy is in place for the actions sports games events and all related activities, including public participation and that appropriate risk mitigation, preparedness, response and recovery programs are in place for all expected emergency management contingencies during the event and for all pre and post event operational tasks.

3.1 Context of the MRP Emergency Management (Evacuation) Plan The Emergency Management Plan prepared by WSUSWA for the MRPro 2017 addresses all emergency contingencies anticipated at the venue and is an integral component of the overall Emergency Management (Evacuation) Plan and Bushfire Management Plan (BMP) prepared by Rural Urban Interface Consultancy (RUIC Fire) and includes designated areas such as Surfers Point car park, the beach area, Riverrnouth car park and roads within the precincts, Rifle Butts reserve and the surrounding Prevelly township. The alternative location of North Point, Gracetown has also been taken into consideration in overall plan development for the MRPro 2017 event.

3.2 Geographical scope of emergency management for MRP In developing the scope of the emergency management requirements for MRPro 2017, the VVSL/SWA management team took into consideration the following geographical areas to delineate responsibilities for preparing and implementing emergency plans and control procedures within five primary emergency zones as described below.

3.2.1 Emergency Zone 1 Main Break and Southside Emergency Zone 1 comprises a clearly defined section of the area known as Main Break which is the primary surfing competition zone and Southside which is alternative surfing zone south of Main Break, Surfers Point area. Southside can be used as a warm up location for surfers wanting to practise prior to surfing in the primary surfing zone of Main Break.

Figure 3.2A — MRPro 2017 Emergency Zone 1

MRPro 2017 primary waterways competition area Emergency management plans incorporating preparedness, rescue, recovery and evacuation for all on water incidents which will be monitored and managed by Water Patrol Australia (VVPA) which is an .4 accredited private business that specialises in ocean safety and rescue

Emergency Zone 1 Main Break and Southside

3.2.2 Emergency Zone 2 Surfer Point Car Park and Northern Grassed Area Emergency Zone 2 comprises an area known Surfer Point Car Park and grassed recreation area, Prevelly Park. The Emergency Zone 2 is the principal area designated for land based infrastructure such as the corporate area, judges and media area, surfer's area, food catering outlets and temporary licensed premises.

This area is will provide the base for MRPro 2017 competitors and officials with a variety of temporary structures for judging and administration and the launch site for the surfing competitions. While the majority of public attending the Margaret River Pro 2015 will be centred on facilities with the main area of the surfers point car park which will have a dedicated under cover area of 600sqm plus a gourmet food zone and first aid post. _ Figure 3.2B MRPro 2017

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MRP main infrastructure area and spectator competition area. Emergency management plans incorporating preparedness, rescue, recovery and evacuation for all Surfers Point area incidents will be managed by WSL security and assisted by WA Police (Margaret River) St John Ambulance Services V.11 and manned by WA State Emergency . Services members. _ \ , .

Emergency Zone 2 Surfer Point Car Park

3.2.3 Emergency Zone 3. The Box Reef and Rivermotith Car Park Although there is no official spectator points for MRPro 2017 viewing of the Box Reef by the public it is possible to see the surfing action from the Surfers Point car park. Big viewing screens will be installed and the event will be broadcast live back to those screens for the general public. If in the event that the general public walk around the river mouth beach to get a closer look, they will be managed by licensed crowd controllers. Competitors will be ferried by water safety jet ski from the surfer point key-hole paddle out zone as shown in figure 3,2A across to the Box Reef.

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Figure 3.2C MRPro 2017 Emergency Zone 3

Other than MRPro 2017 event spectators at Surfer Point main vantage viewing area there is relatively no spectator viewing precincts in the area and there are no MRPro2017 related activities with minimal infrastructure within the area classified as MRPro 2017 Emergency Zone 3.All emergency incidents occurring within Emergency Zone 3 are covered under the MRPro 2017 Risk Management Plan and Emergency (Evacuation) 3.2.4 Emergency Zone 4 Public Roads and Streets. Plan.

In association with Traffic Management, MRPro 2017 has developed a comprehensive Traffic Management Plan for the MRPro 2017 encompassing traffic flow and pedestrian safety on all primary and secondary roads and streets and local thoroughfares within the Surfers Point area, Rivermouth Road and Rivermouth car park area, Surfers Point Road and all other roads leading to the primary event site.

Vehicular access and pedestrian movements with traffic interfaces on roads and streets within the vicinity of Surfers Point are all covered by the MRPro 2017 Traffic Management Plan.

Consequently the WA Police Department and the Shire of Augusta Margaret River (through administration of its Traffic Management Plan) have overriding responsibility for directing and controlling vehicular traffic and safe and effective pedestrian movements during an emergency situation within the town of Prevelly Park area. All relevant VVSL/SWA staff and volunteers have been made aware of the requirements of the Traffic Management Plan as it relates to the Surfers Point and surrounding area and will follow instructions on vehicle or pedestrian directives provided by TM officials during an emergency evacuation involving the greater Surfers Point area.

In anticipation of North Point Gracetown (refer 3.2.6 Emergency Zone 6) being chosen as an alternative surfing competition site for MRPro 2017, WSL, in association with Traffic Management Company, have developed a comprehensive Traffic Management Plan encompassing primary (Cowaramup Road) and secondary access roads/tracks to North Point and for effective supervision of restricted public exclusion zones

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright () 2017 25IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Figure 3.20 MRPro 2017 Emergency Zone 4

Local roads, streets and thoroughfares within the vicinity of the Surfers Point area must provide emergency access to and egress from the MRPro 2017 Emergency Zone 2 area (Surfer Point car park) are subject to the Margaret River Pro 2015, Traffic Management Plan prepared by Traffic Management Company under contract to the WSL. Hazard Management Agencies (WA Police and SES members) and Shire of Augusta Margaret River staff will direct all emergency vehicle transits and emergency evacuation of the public in MRPro 2017 Emergency Zone 4.

3.2.5 Emergency Zone 5 Natural Hazard Cliff Fall Area The section of land classified as Emergency Zone 5, Natural Hazard Cliff Fall Area, comprises ocean front limestone cliffs is situated on the coast line either side of Surfers Point (Emergency Zone 2, Prevelly Park). Emergency Zone 5 extends north along the coast to the Rivermouth Road car park area and south to a stretch of bushland and public open space known as POS Lot 4660 Riflebutts Reserve, Prevelly Beach.

Figure 3.2E MRPro 2017 Emergency Zone 5

The natural rock formations on the ocean front cliffs in the vicinity of Surfers Point have the potential to attract spectators to these natural viewing platforms, however the limestone cliff strata is recognised for its instability and danger of sudden and unexpected collapse, providing a hazardous vantage point for the public.

The area has been permanently sign posted by the Shire of Augusta Margaret River, alerting the public to the hazards and dangers associated with the cliff formations and potential for collapse.

The event organisers understand the high probability that MRPro 2017 spectators may ignore public warnings and attempt to access the coastline cliff area to seek a vantage point from which to view the event and has deemed the cliff hazard area unsafe and unsuitable for MRPro 2017 spectators. Specific

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MR Pro 2017 Action Plans have been developed to limit the potential for public access. It is recognised that the vast tract of land associated with Riflebutts Reserve makes total barrier protection and fencing impractical, consequently, risk mitigation strategies developed by MRPro 2017 focus on public awareness and education (Refer 4.7 Risk Action Plans - Natural Hazard Cliff Fall Area) 3.2.6 Emergency Zone 6 North Point Gracetown (Alternative Standby Competition Area) Due to the uncertainty of wave and weather conditions at Main Break, Southside and Box Reef competition zones, and the potential for more spectacular surf breaks, the event organisers have included North Point, Gracetown (Lat. 330 51' 29" S Long 114° 59' 7" E) as an alternative competition zone with use subject to forecasts and prevailing conditions for MRPro2017.

The North Point coastal outcrop is on Cowaramup Bay, adjacent to the Gracetown Township and located 269 kilometres from Perth and 21.5 kilometres north-west of the Township of Margaret River in the Augusta-Margaret River Shire Council area.

Figure 3.2F MRPro 2017 Emergency Zone 6

The section of land classified as Emergency Zone 6, North Point Gracetown, comprises limited access coastal outcrops and beaches on the western side of Cowaramup Road approximately one kilometre north of the Gracetown Township

Emergency Zone 6 includes all coastal land west of Cowaramup Road between coordinates Lat. 330 5113" S and Lat 330 51 35" S.

Vehicular access to the coastal front area is limited and existing public parking off Cowaramup Road provides two small car parks located immediately north and south of a restricted access area reserved for VVSL officials, competitors parking and emergency service vehicles.

Competition judging and official observation points will be established on the North Point headland west of the restricted area parking.

Similar to the Surfers Point region, the natural rock formations on the ocean front limestone cliffs in the vicinity of North Point have the potential to attract spectators. In the event that North Point is to be used as a competition area for MRPro 2017, Action Plans developed for Surfers Point to limit the potential for public access by risk mitigation strategies that focus on public awareness and education will be applied at North Point. (Refer section 3.2.5 Emergency Zone 5, Natural Hazard Cliff Fall Area and section 4.7 Risk Action Plans - Natural Hazard Cliff Fall Area)

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Any emergencies occurring within the period of the MRPro 2017 requiring evacuation of the public from any Emergency Zone will be subject to the overall Emergency Management (Evacuation) Plan prepared by Rural Urban Interface Consultancy (RUIC) specialising in fire management plans, bushfire attack levels (BAL); bushfire risk analysis, planning policy and urban interface.

3.3 Specific emergency management issues relevant to MRP Key risks and emergency incidents associated with the MRPro 2017 series of events are primarily related to the running of international surfing competition and the personal injury risks to which competitors are exposed and the relatively high concentration of event patrons in the vicinity of spectators area and event activation area.

While professional competitors are involved with the MRPro 2017 surfing event the sport recognise and accept the risk of personal injury during practice and competition, the effective segregation of patrons and the general public from hazard zones is an important element of the WSL management philosophy in the ERMP for the MRPro 2017.

In the case of the MRPro 2017 surfing event (MRPro 2017 Emergency Zone 1), land based spectators are afforded natural separation from the primary hazard zone within the waters of Main Break Margaret River, while vigorously controlled on water exclusion zones are enforced, providing essential safe separation distances for people.

Similarly the MRPro 2017 alternative competition area at North Point Gracetown (Emergency Zone 6) has significant public exclusion zones with the added precaution of closure of the recreational boating ramp, further limiting access and providing safe separation distances for people.

A number of minor risk issues are associated with licensed premises, related infrastructure, crowd control and commercial services offered to patrons, all within the confines of MRPro 2017 Emergency Zones 2 and 6.

3.3.1 On water emergency management scenarios The specific on water emergency management scenarios considered by WSL for the MRPro 2017 and within the designated area of Main Break and Southside (Refer Figure 3.2A MRP Emergency Zone 1) or alternatively Box Reef (Figure 3.20 MRP Emergency Zone 3) or North Point, Gracetown (Figure 3.2F MRP Emergency Zone 6) include;

(1) Jet Ski water rescue and recovery craft as a consequence of loss of control due to mechanical failure or boat operator impairment. (2) On board fuel fire occurring on the Jet Ski rescue and recovery craft whilst refuelling or on station off the side of the main surf break (3) Surfer striking floating/semi-submerged objects or debris, or collision with floating objects (on water floats or buoys) resulting in significant injuries requiring emergency evacuation to hospital (4) Water rescue Jet Ski collision with MRPro 2017 temporary floating objects or anchors during event hours (night or pre-post practice and competition times) resulting in personal injury to public or property damage. (5) Unauthorised swimmers or water photographer swimming from shoreline into the designated competition area. (6) Shark sighting (official report) in open water in proximity of the Main Break, Southside, Box Reef or North Point (Gracetown) surfing zones that may present with significant threat to MRPro 2017 competitors, officials or members of the public.

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Note, Depending upon the extent of injuries, possible fatalities or other special circumstances which define the emergency incident, the relevant authorities may deem the incident as significant, requiring an immediate emergency evacuation of an area in close proximity to the incident or the entire competition zone as detailed in Figure 3.2A or 3.2C or 3.2F. In addition to procedures set out in the MRPro 2017 Water Emergency Response Plan at Appendix 3, Section 4 of the MRPro 2017 ERMP provides detailed Risk Action Plans for each of the above on water emergency management scenarios with clearly assigned responsibilities for implementation

3.3.2 On land emergency management scenarios The specific land based emergency management scenarios considered by WSL for the MRP and within the designated area of Surfers Point (Refer Figure 3.2B MRPro 2017 Emergency Zone 2) or North Point (Refer Figure 3.2F MRPro 2017 Emergency Zone 6 include,

(1) Serious injury sustained by spectators at the event which is beyond the medical scope of St John First Aid Attendants and require urgent hospitalization; (2) Serious injury to patrons of MRPro 2017 due to hazards associated with infrastructure or services being provided at Surfers Point, The Box or North Point beyond the medical scope of the WSL on site doctor or St John First Aid Attendants and require urgent hospitalization. (3, Medical related emergency incidents (heart attack, seizures, anaphylactic or allergic reactions) occurring within the MRPro designated areas at Surfers Point or North Point requiring urgent hospitalization. (4) Significant outbreak of anti-social behaviour and/or civil unrest associated with excessive consumption of alcohol (either internal or external to the licensed premises area) at Surfers Point or North Point requiring security or WA Police intervention with possible evacuation of the public from the problem area. Note: Depending upon the extent of injuries, possible fatalities or other special circumstances which define the emergency incident, the WSL security service or WA Police may deem the incident as significant, requiring an immediate emergency evacuation of an area in close proximity to the incident or the entire designated MRPro 2017 Emergency Zone. Section 4 of the MRPro 2017 ERMP provides detailed Risk Action Plans for each of the above land based emergency management scenarios with clearly assigned responsibilities for implementation.

3.4. Emergency management (evacuation) plans The ERMP and the Emergency (Evacuation Plan) administered by the WSL for the MRPro 2017 provides specific focus on emergency management initiatives that address the unique risk exposures and emergency scenarios described earlier in Section 3.3 and later in individual Risk Action Plans contained in Section 4 of the ERMP for the MRPro 2017.

3.4.1 Emergency evacuation MRP Emergency Zone 1 and Zone 6 (Competition areas) All on water emergency incidents within the MRPro 2017 Emergency Zone 1, (Figure 3.2A) or Emergency Zone 6 (Figure 3.2F) involving serious personal injury to competitors, water safety support staff or public (other craft or swimmers) will be subject to procedures set out in the MRPro 2017 Water Emergency Response Plan (Appendix 3)

The following is a high level summary of emergency rescue and recovery operations, including area evacuation where HMA's consider this an appropriate course of action in incident management.

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(a) First Responders As part of the MRPro 2017 Water Emergency Response Plan, immediate first responders to an on water incident will provided by the MRPro 2017 water safety management team. During all MRPro 2017 on water practice or competition events MRPro 2017 will have on standby Personal Water Craft (6 x powered jet-skis) to act as emergency response and recovery vehicles in event of accident or injury. The PWC's will be stationed in the water off to the side of Main Break, Southside or The Box Reef, motor running at idle arid manned by licensed and accredited water rescue personnel. PWC locations at North Point (if used as a competition zone) will be subject to assessment of forecasts and prevailing conditions. (b) On Water Recovery of Individuals Injured persons in water will be recovered using the PWC craft (stern sled) a proven method of safe recovery of person from water, and transferred to the St John Ambulance First Aid Station located Surfer Point car park or the North Point restricted area car park. (c) Immediate First Aid and Assessment A medical Doctor or St John Senior First Aid Trained Officer located at the Surfers Point First Aid Station (or North Point, as required) will be available at all times to provide initial treatment and assessment of the patients physical condition. (d) Medical Evacuation. Where treating medical practitioner determines that further treatment is necessary the patient will be transferred by St John Ambulance vehicle (or medivac helicopter under direction of WA Police or WSL on site doctor if conditions warrant) to the nearest available emergency hospital (Margaret River Hospital Emergency Services approx 8.5 kilometres from Surfers Point or 22 kilometres from North Point, Gracetown) or as directed by treating medical practitioner for a full medical assessment. The St John Ambulance vehicle will be located at Surfers Point car park or North Point during all practice and competition times. (e) Area Emergency Evacuation. Where deemed necessary by a relevant HMA Officer for personal safety an area emergency evacuation will be conducted to remove all competitors, officials, spectators and public from the hazard area within any of the MRPro 2017 Emergency Zones as required. Muster points have been established at three locations within the MRPro 2017 event site as defined in the MRPro 2017 Emergency Response Plan.

3.4.2 Emergency evacuation MRPro 2017 Emergency Zone 2 Surfers Point All emergency incidents occurring within Emergency Zone 2, (Figure 3.28) involving serious personal injury or immediate threats to health and life safety to competitors, support staff, contractors, spectators or public will be subject to MRPro Emergency Management Procedures and in accordance with the MRPro ERMP and Emergency (Evacuation) Plan

The following is a high level summary of the MRPro emergency management operations for Emergency Zone 2, including full area evacuation where HMA's consider this an appropriate course of action in incident management.

(a) First Responders Fully accredited First Aid stations clearly located in the Surfers Point car park and manned by qualified St John Senior First Aid Trained Officer during the MRPro 2017 activities, including amusement and social functions, will provide First Responder medical treatment in event of personal injury or other medical emergencies.

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(b) Immediate First Aid and Assessment A medical Doctor or St John Senior First Aid Trained Officer will be available at all times to provide initial treatment and assessment of the patient's physical condition. (c) Medical Evacuation. Where treating medical practitioner determines that further treatment is necessary the patient will be transferred by St John Ambulance vehicle (or medivac helicopter under direction of WA Police or WSL on site doctor if conditions warrant) to the nearest available emergency hospital (Margaret River Hospital Emergency Services approx. 8.5 kilometres) or as directed by treating medical practitioner for a full medical assessment. The St John Ambulance vehicle will be located at Surfers Point car park during all practice and competition times (d) Area Emergency Evacuation. Where deemed necessary by a relevant HMA Officer for personal safety an area emergency evacuation will be conducted to remove all competitors, officials, spectators and public from the hazard area within Emergency Zone 2. Within Emergency Zone 2 muster and assembly points have been established at the following locations within the Surfers Point Area. Assembly Area 1. Fire or other emergency (Beach area accessed by northern, central and southern stairway- Disabled or elderly to be taken to northern BBQ area known as Rock Pools) Assembly Area 2. On water incident (Surfer Point main break area and The Box Reef area) Assembly Area 3. (Riflebutts Reserve)

3.5 Emergency management command and control for MRPro 2017

3.5.1 Emergency management structure The WSL risk management philosophy applied to the MRPRO 2017, requires all operational management levels to accept responsibility for managing risk across all WSL aspects of the event with particular emphasis on strategies for emergency management. In this context personnel with key responsibilities for managing risk and implementing the MRPro ERMP and Emergency (evacuation) Plan are integral to the overall MRPro organisational structure. The following Figure 3.5A illustrates the integration of external HMA's (VVA Police, Department of Transport (Marine Operations) with WSL staff, contractors and suppliers in a structure that encourages emergency management cooperation among all stakeholders.

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Figure 3.5.1A MRP Organisation structure incorporating Emergency Management Responsibilities

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3.5.2 SWA Event Management Structure The MRPro Event Director for MRPro 2017 (to be present for the duration of MRP event, has overall management responsibility for the successful delivery of the MRPro 2017 ERMP and Emergency

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(evacuation) Plan. Delegation of authority for specific security, safety and health management incidents or emergencies may be assigned to the On Water Chief Jet Ski coordinator, Security Manager, On Site Medical Coordinator or Site Safety Manager for implementation and control purposes.

Depending upon the nature and extent of an emergency incident occurring within one of six MRPro 2017 Emergency Zones, relevant HMA's may exercise their responsibilities to assume statutory control at times of emergency or evacuation management.

3.6 Emergency management communications for MRP

3.6.1 Emergency incident categories The MRPro 2017 Director has prescribed the following levels of emergency to communicate precise details of an emergency and determine an appropriate level of response, i.e.

Code White: Local alert confined to a specific location

Code Red: Site alert- includes intervention of a third party agency (HMA) outside of event staff

Code Blue. Indicates full activation of the MRPro Emergency Response Plan,

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3.6.2 Local communication. All HMA's in attendance at the MRPro 2017 such as WA Police (Margaret River), WA Water Police, Department of Transport (Marine Operations), State Emergency Services, Shire of Augusta Margaret River Rangers and St John Ambulance will be in constant contact though radio emergency communication channels.

In addition to temporaryImasik land telephone lines at communications centre, Surfers Point, two way radio communications (VHF Frequencies-Working and Emergency Channels), local two way communications (frequencies set at three local channels) will be used for all MRP communications between MRP administration, Water Rescue Team, Security contractors and crowd controllers, ensuring effective communication across all WSL aspects of the MRP

In the event of a significant emergency situation requiring site evacuation, a controlled Public Address announcement will be made to ensure an orderly exit to the appropriate assembly areas as determined by the designated HMA's in attendance.

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4 Event Risk Action Plans Each major risk exposure identified during the MRPro 2017 Event Risk Profiling within Emergency Zone 1 (Main Break Surfers Point) Emergency Zone 2 (Surfers Point car park) Emergency Zone 3 (Box Reef) Emergency Zone 4 (Public access roads), Emergency Zone 5 (Cliff fall hazard areas) and Emergency Zone 6 (North Point, Gracetown) will be made subject to an individual Risk Action Plan setting out the nature of risk exposure, actions taken to reduce levels of risk and assignment of responsibilities for Risk Owners and Risk Treatment Officers.

Risk Action Plans for the MRPRO 2017 have been developed for each of the primary risk exposures and emergency management scenarios identified in Section 3.3.1 and 3.3.2 of the ERMP.

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Incidents (MRP Emergency Zone 1) 4.1 Risk Action Plans - On Water

Risk Action Plan-Al: On Water Collision — Multiple MRP Support Vessels

Risk Event Media or recreational boats collision with water rescue and recovery craft (WA Water Police, Jet Ski Rescue Team) as a consequence of loss of control due to mechanical failure or boat operator impairment.

Risk Analysis Likelihood 1120 per annum] Consequence [ High I Risk Level [ Low]

Key issues Relating to Risk Event Mechanical failure of steering at high speed Boat operator suddenly medically impaired

1) Actions to eliminate, avoid or • Experienced and accredited (licensed) operators (check) reduce level of risk. • Scheduled vessel maintenance and inspection programs • Water rescue capabilities of operators • Clearly defined high speed water courses • Automatic safety cut-outs on vessels . High speed boat observers • Confirmation of boat owners liability insurance 2) Risk Owner/Manager(s) • Boat / vessel owners • MRPro 2017 Director/MRPro 2017 On Water Jet Ski Coordinator . Licensed vessel operators 3) Risk Treatment Officer (s) • Licensed vessel operators • WA Water Police • WA Department of Infrastructure (Marine Operations) 4) Timing of Actions Pre MRPro 2017 safety inspection of all official vessels Pre MRPro 2017 confirmation of registrations and licenses Pre MRPro 2017 confirmation of Certificates of Currency (Liability Insurance) 5) Reporting/Monitoring MRPro 2017 On Water Jet Ski coordinator

Risk Action Plan Authorisation and Signatories

Organization/Agency Position Name Signature Date Approved

WSL Event Director Megan Grant

MRP/SWA MRPro 2017 Event Mark Lane Director/SWA CEO

MRP Event Project Director Tim Thirsk

WSL Security Senior Officer TBA

Chief Water Rescue Jet Ski Team Perry Hatchett team coordinator coordinator

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Risk Action Plan-A2: On Water Collision —Debris Floating in the water

Risk Event A competitor (or safety craft) striking floating/semi-submerged objects or debris, or collision with floating debris or hitting submerged reef resulting in significant injuries requiring emergency evacuation to hospital

Risk Analysis Likelihood [ 1:2 per annum) Consequence [ High ] Risk Level [ Medium]

Key Issues Relating to Risk Event Inattention or misjudgement by competitor or the water safety team.

1) Actions to eliminate, avoid or • Professional athletes participating in event reduce level of risk. • Jet Ski to check the surf line up and do a water safety inspection • Highly competent Jet Ski and accredited operators • Confirmation of Jet Ski owners liability insurance • Confirmation of athletes liability indemnity waiver 2) Risk Owner/Manager(s) • WSL Head of the Jet Ski Team • WSL Event Director 3) Risk Treatment Officer (s) • WSL Head of the Jet Ski Team • MRPro 2017 Site Safety Manager 4) Timing of Actions All pre-practice and competition area safety inspections to be conducted prior to each practice or competition day and any debris removed pre MRPro 2017 event. — 5) Reporting/Monitoring MRPro 2017 On Water Chief Marshal to WSL Event Director

Risk Action Plan Authorisation and Signatories

Organization/Agency Position Name Signature ' Date Approved --I WSL Event Director Megan Grant

MRP/SVVA MRPro 2017 Event Mark Lane Director/SWA CEO

MRP Event Project Director Tim Thirsk

WSL Security Senior Officer TBA

Chief Water Rescue Jet Ski Team Perry Hatchett team coordinator coordinator

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Risk Action Plan AS: On Water Shark Sighting — Shark Sighting or Attack

Risk Event Shark sighting (receipt of official report) in open water in proximity of the Main Break Surfers Point or The Box Reef (or alternative site of North Point, Gracetown) with significant threat to MRPro 2017 participants, officials or members of the public. --1 Risk Analysis Likelihood! 1:2 per annum) Consequence [ High] Risk Level (Medium)

Key Issues Relating to Risk Event Increased frequency of attacks and large shark sightings off Western Australian Beaches Heightened public awareness of shark threat. Potential to disrupt MRPro 2017 surfing events.

1) Actions to eliminate, avoid or • MRPro to monitor reports of shark patrols on WA coastline reduce level of risk. • MRPro policy regarding safety and evacuation procedures for shark sighting alarms • Jet Ski water patrol boat in attendance • Main Break (Emerqenci Zonel)Evacuation . ocedures 2) Risk Owner/Manager(s) • WA Department of Fisheries . MRProNVSL Event Directors 3) Risk Treatment Officer (s) • WA Department of Fisheries • Surf Life Saving Association WA • Water Rescue Patrol Team 4) Timing of Actions • Pre MRPro 2017 water events- status of WA coastal shark patrols

5) Reporting/Monitoring • WA Department of Fisheries . Surf Life Saving Association WA Risk Action Plan Authorisation and Signatories

Organization/Agency Position Name Signature 1 Date Approved

WSL Event Director Megan Grant

MRP Event Project Director Tim Thirsk

MRP/SWA MRPro 2017 Event Mark Lane Director/SWA CEO

WSL Security Senior Officer TBA

WA Police Senior Officer Brett Cassidy (Margaret River)

WA Fisheries Not Required

Surf Life Saving Not Required

Shire of Augusta Senior Officer Mike Molyneux Margaret River Rangers

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Risk Action Plans 4.2 — Environment Management

Risk Action Plan-BI: Environmental Risk- Litter

Risk Event Litter left after the event has finished

Risk Analysis Likelihood [1:5 per annum] Consequence [ High) Risk Level [ Low]

Key Issues Relating to Risk Event Spectators leaving behind consider litter throughout the local environment with the risk of rubbish blowing into the ocean and causing pollution

1) Actions to eliminate, avoid or • Ensure that adequate amount of rubbish bins are place at the event reduce level of risk site and easily accessed by spectators • Deployment of daily rubbish patrols • Ensure that there is a system in place for managing waste • Public notice and event awareness program. • Ensure that staff have adequate protection for removing and picking up litter 2) Risk Owner/Manager(s) • Event Site Manager • Event Director • On site volunteers _ 3) Risk Treatment Officer (s) • Event Site Manager • Event Director • On site volunteers 4) Timing of Actions Daily

5) Reporting/Monitoring Daily site walk avers

Risk Authorisation Action Plan and Signatories -I I 7 Organization/Agency Position Name Signature 1 Date Approved i i i ! MRP Site Manger Justin Majeks

Christian Surfers Volunteer I 1 Film 1 MRP Event Project Director Thirsk

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Risk Action Plan- B2: Operational— Exhume Weather

Risk Event Extreme weather conditions that may affect temporary or permanent infrastructure

Risk Analysis Likelihood ( 13 per annum) Consequence ] High] Risk Level [ Medium]

Key Issues Relating to Risk Event Due the fact the event is situated on the edge of the high headland and coastal positions facing the Indian Ocean there is a high potential for any permanent or temporary infrastructure to be exposed to strong winds and heavy rain

1) Actions to eliminate, avoid or • Ensure that all temporary structures are engineered to an acceptable reduce level of risk, wind rating for that area • All structures are anchored and secure in accordance with design rules to prevent any structures falling over or blowing away • Ensure that all fuels, gas and flammable substances are checked turned off and made safe . Portable fire extinguishers are accessible and working • Remove any loose items and secure 2) Risk Owner/Manager(s) . WSL Event Management • Surfing Western Australia in conjunction with WSL 3) Risk Treatment Officer (s) • Event Director • Event Project Director • Site Manager 4) Timing of Actions Immediately when a severe weather warning is issues

5) Reporting/Monitoring MRPro 2017 Site Manager

Risk Action Plan Authorisation and Signatories

Organization/Agency Position Name Signature Date Approved

WSL Event Director Megan Grant

MRP/SWA MRPro 2017 Event Mark Lane Director/SWA CEO

MR P Event Project Director Tim Thirsk

WSL Security Senior Officer TBA

MRP Site Manager Justin Majeks

4.3 Risk Action Plans Fire and Explosion Risk - Risk Action Plan-C11 Operational- Fire Risk and Explosion

If a fire breaks out or there is an explosion then the consequences will be high

Likelihood [1:3 per annum Consequence [ High) Risk Level ( High)

Key Issues Relating to Risk Event

The event is situated on the edge of high headlands facing the Indian Ocean there is a likelihood that if a fire breaks out in the adjacent bushland or there is an explosion on site due to a gas bottle or electrical fault or the like then it will cause considerable asset damage and possible injury or loss of life

1) Actions to eliminate, avoid or • Ensure good communications and appoint a chief fire warden that is reduce level of risk, qualified and trained to use fire extinguishers • Call 009 immediately • Evacuate the area of concern or enforce the total evacuation plan • Ensure that all emergency exits are open and accessible • Ensure that there is appropriate fire extinguishers of all types positioned in high visibility locations • Ensure that proper fires blankets are placed in strategic locations • Ensure that all fuels, gas and anything flammable are checked, turned off and made safe • Check all electrical infrastructure and shut down if required • Check emergency exit lighting is working • Portable fire extinguishers are accessible and working • Remove any loose items and secure • Use fire proof structures where possible at all times • Make sure all on site crew have emergency numbers at all times • Pre event safety and fire briefings on protocol for such an event 2) Risk Owner/Manager(s) • WSL Event Management • Surfing Westem Australia in conjunction with WSL 3) Risk Treatment Officer (s) • Event Director • Event Project Director • Site Manager 4) Timing of Actions Immediately when there is a fire warning issue raised

5) Reporting/Monitoring Chief Fire Warden/MRPro 2017 Event Director

Risk Action Plan Authorisation and Signatories

Organization/Agency Position Name Signature Date Approved

WSL Event Director Megan Grant

MRP/SWA MRPro 2017 Event Mark Lane Director/SWA CEO

MRP Event Project Director Tim Thirsk

WSL Security Senior Officer TBA

— MRP Site Manager Justin Majeks

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Plans Services Access Risk 4.4 Risk Action - Emergency Risk Action Plan-DI: Traffic — Emergency Vehicle Access Block

Risk Event lithe traffic management plan is not adequately implemented, maintained and enforced and emergency access roads from the event site are blocked due to high general public traffic congestion significant risks to public health and safety

Risk Analysis Likelihood [ 1•3 5 per annum I Consequence [ High j Risk Level (Medium]

Key Issues Relating to Risk Event

Inadequate traffic management enforcement and event road side signage which could prevent emergency vehicles ingress and egress from the event site

1) Actions to eliminate, avoid or . Regular communication between the traffic management company reduce level of risk, and key event staff. • Regular inspections of all road in and out of the event site • Good radio communication between Traffic Management Company, event staff and emergency services • Accredited and trained traffic controller • Confirmation of liability insurance for MRPro 2017 2) Risk Owner/Manager(s) • Head of Traffic Management • MRPro 2017 Event Director 3) Risk Treatment Officer (s) • Traffic Management Company • Event Director • Event Project Director 4) Timing of Actions Pre-dawn inspection of at road-side signage to ensure that it is in place and ensure that all "visual message boards are correct and working That all traffic controllers are available to man their respective posts 5) Reporting/Monitoring • Traffic Management Company • Event Director • Event Project Director RIslc Action Plan El Authorisation and Signatories

Organization/Agency Position Name Signature Date Approved

WSL Event Director Megan Grant

MRPro 2017 Event Project Director Tim Thirsk

Traffic Management Senior Coordinator TBA

WSL Head of Senior Officer TBA Security

WA Police Senior Officer Brett Cassidy -I- St John Ambulance Senior First. Aid Dane Hendry Service Officer

4..5 Risk Action Plans Operational Risk - Risk Action Plan-El: Operational ...Collapse of event Structure

Risk Event Possibility of one or more of the event structures such as the Marquee or scaffolding collapsing and injuring a person or person on the event site or event causing a fatality

Risk Analysis I Likelihood (1:2 per annum I Consequence [ High I Risk Level [ Medium] 1 J___ Key issues Relating to Risk Event Structures are poorly erected by untrained or inadequately trained personal. Faulty workmanship in the construction process or construction material used was either worn out or faulty and not properly checked by construction team. Construction/installer team did not follow the proper construction procedure as per the manufacturers instructions. Construction/installer team did not carry out adequate inspections post the construction to ensure that the structures were secure and safe. Required engineers certifications were not obtained post construction.

1) Actions to eliminate, avoid or • Properly trained construction team reduce level of risk • Properly checked for any faulty materials used • Confirmation of company supplying marquees etc. liability insurance • Engineers sign off on all temporary structures • Confirmation of liability insurance for MRPro 2017 2) Risk Owner/Manager(s) • Contractors supplying marquees and site sheds • MRPro 2017 Event Director 3) Risk Treatment Officer (s) • Event Project Manager • MRP Site Manager • Contractors 4) Timing of Actions Pre event installation of all structures and proper inspections during and post event Regular supervision of structures for the duration of the event to ensure that they are safe and sound 5) Reporting/Monitoring MRPro 2017 Site Manager Event Project Director Risk Action Plan Authorisation and Signatories

Organization/Agency Position Name Signature Date Approved

WSL Event Director Megan Grant . 1— MRP/SWA MRPro 2017 Event Mark Lane Director/SWA CEO

MRP Event Project Director Tim Thirsk

WSL Security Senior Officer I TBA

MRP Site Manager Justin Majeks

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Risk Action Plan E2 : Contractors, Suppliers and on site crew — Roles and Responsibilities

Risk Event On Site contractors, suppliers, officials and on site crew riot clearly understanding their specific roles and responsibilities

Risk Analysis Likelihood (1:1 per annum] Consequence] High] Risk Level [ Low]

Key Issues Relating to Risk Event Lack of appropriate pre event and daily debriefing to all contractors, suppliers, officials: surfers and on site crew about event protocol, emergency procedure, dress codes, behaviour, first aid post and catering.

1) Actions to eliminate, avoid or . Advise in writing all on people on site prior reduce level of risk. • Danger warning signs posted around the event site • Ensure that the evacuation plan is clearly visible . Have a daily induction talk • Security to be briefed about on site protocol 2) Risk Owner/Manager(s) • WSL • MRPro 2017 Event Director 3) Risk Treatment Officer (s) • Event Project Director • WSL Security • MRPro 2017 Site Safety Manager 4) Timing of Actions All site briefing to take place 24 hours prior to the start of the event

5) Reporting/Monitoring Event Project Director WSL Event Manager MRP Site Safety Manager Risk Action Plan Authorisation and Signatories

Organization/Agency Position Name Signature Date Approved

WSL Event Director Megan Grant

MRP/SWA MRPro Event Mark Lane Director/SWA CEO

MRP Event Project Director Tim Thirsk

WSL Security Senior Officer TBA

MRP Site Manager Justin Majeks

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Risk Action Plans (MRP 4.6 - Emergency Zone 2)

Risk Action Plan-Fl: Competitor Related incident - Competitor Serious Injury'

Risk Event Serious injury to competitors or participants which is beyond the medical scope of St John First Aid Attendants and require urgent hospitalization.

Risk Analysis 1 Likelihood [ 2:1 per annum] Consequence [ Moderate] Risk Level (Medium] I Key Issues Relating to Risk Event Inadequate skill or judgement of athlete in exercising activity.

1) Actions to eliminate, avoid or • Trained professional athletes with high skill levels reduce level of risk • Pre-event safety inspections • Approved course design specifications • Confirmation of liability insurance for MRPro 2017 • Confirmation of Athletes Liability Indemnity Waiver 2) Risk Owner/Manager(s) • MRPro 2017 Event Director

3) Risk Treatment Officer (s) • MRPro 2017 Event Director • WSL Event Director 4) Timing of Actions Completion of liability indemnity waiver at athlete registration Post incident injury reporting protocols 5) Reporting/Monitoring WSL Event Director/Tour Manager MRPro 2017 Event Director Risk Action Plan Authorisation and Signatories

Organization/Agency Position Name Signature Date Approved

WSL I Event Director Megan Grant

, VVS1... Doctor On Site Doctor TBA

MRP/SWA MRPro 2017 Event Mark Lane Director/SWA CEO

MRP Event Project Director Tim Thirsk

WSL Security Senior Officer TBA

MRP Site Manager Justin Majeks

MRP First Aid Senior Officer Fred Annersley Coordinator

St John Ambulance Senior First Aid Dane Hendry Service Officer

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Risk Action Plan-F2: Power Failure — Power failure

Risk Event Power Failure causing the live TV/webcast broadcast to cease and also loss of power to the WSL Judging scoring system plus loss on possible income.

Risk Analysis Likelihood 11:2 per annum] Consequence [ Moderate ] Risk Level [ Medium]

Key issues Relating to Risk Event Power failure from on-site Western Power transformers, incident related to the switch board, back-up generators not working.

1) Actions to eliminate, avoid or • Have an on-site electrician at all times reduce level of risk. • Check daily that the back-up generators are working and can be switch over from mains power to portable power • Check fuel in generators daily • Security and crowd controllers to monitor crowd behaviour • Ensure that emergency exit signs have battery power . Have back up batteries on site for judging computer if required 2) Risk Owner/Manager(s) • WSL Event Director

3) Risk Treatment Officer (s) • WSL Event Director • MRP Event Project Director • On site electrician 4) Timing of Actions Immediately there is a power outage switch from mains power to portable power 5) Reporting/Monitoring • WSL Event Director • On Site electrician , Risk Action Plan Authorisation and Signatories

Organization/Agency Position Name Signature Date Approved

WSL Event Director Megan Grant

MRP/SWA MRP Event Mark Lane Director/SWA CEO

MRP Event Project Tim Thirsk Director

WSL Security Senior Officer TBA

MRP Site Manager Justin Majeks

Cowramup Electrical Electrician TBA

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Risk Action Plan-F3: Infrastructure- Personal Injury to Public

Risk Event Serious injury to patrons of MRPro 2017 due to hazards associated with infrastructure or services being provided on Surfers Point Reserve beyond the medical scope of St John First Aid Attendants and require urgent hospitalization.

Risk Analysis Likelihood [15 per annum] Consequence [ High] Risk Level [ Medium]

Key Issues Relating to Risk Event Equipment malfunction (electrical or mechanical) Failure to observe safe operating procedures Collapse of temporary structures (tents, marquees, platforms) 1) Actions to eliminate, avoid or • Independent engineering certification of all structures reduce level or risk. • Structural Engineers design certificate for all temporary structures • Pre-operation on site safety inspection of all on site structures • Confirmation of liability insurance for MRPro 2017 • Confirmation of contractors and suppliers liability insurance 2) Risk Owner/Manager(s) • MRPro 2017 Event Director • Principal Officers of all MRP contractors and sup•Irers 3) Risk Treatment Officer (s) • MRPro 201 7 Site Safety Manager • Pnncipal Officers of all MRP contractors and suppliers 4) Timing of Actions All structural engineering certificates to be submitted to Shire of Augusta Margaret River EHO prior to event approval. All liability insurance Certificates of currency to be submitted with Request for Quotation. On site safety inspections prior to commencement of MRPro 2017. 5) Reporting/Monitoring

Risk Action Plan Authorisation and Signatories

Organization/Agency Position Name Signature Date Approved

VVSL Event Director Megan Grant

MRP/SWA MRP Event Mark Lane Director/SWA CEO

Shire of Augusta Margaret EHO Kim Nolan River

Reece's Hire and Structures Principal Officer Troy Dols

Principal Officer

Cowaramup Electrical Principal Officer

Complete Hire and Sales Principal Officer

Megavision Sound and Principal Officer Jeff Georgiou Lighting

St John Ambulance Service Senior First aid Dane Hendry Officer

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Risk Action Plan-F4: Medical Related incidents — Medical Emergency

Risk Event Medical related emergency incidents (heart attack, seizures, anaphylactic or allergic reactions) occurring within the MRPro 2017 designated areas or specified Emergency Zones requiring urgent hospitalization

Risk Analysis Likelihood [1.2 per annum] Consequence [ Moderate] Risk Level [ Medium]

Key Issues Relating to Risk Event Personal medical or physical condition of persons in attendance at MRPro 2017 venue Medical condition influenced by extreme ambient temperatures (heatwave), response to traumatic event Of food allergies or food poisoning.

1) Actions to eliminate, avoid or • All food caterers approved by Shire of Augusta Margaret River EHO reduce level of risk. • Provision of shade refuges during extreme weather events • Provision of bottled/drinking water at Surfers Point Reserve • Prominent location of St John First Aid stations in area • St John Ambulance Vehicle in attendance • Telephone and two way radio emergency communications • Confirmation of St John Medical Malpractice Insurance 2) Risk Owner/Manager(s) • MRPro 2017 Event Director • St John Ambulance Senior First Aid Officer 3) Risk Treatment Officer (s) • St John Ambulance Senior First Aid Officer • MRP Site Mager 4) Timing of Actions All preventative and recovery initiatives in place during MRP activities

5) Reporting/Monitoring MRP First Aid Coordinator and Site Safety Manager

Risk Action Plan Authorisation and Signatories

Organization/Agency Position Name Signature Date Approved

WSL Event Director Megan Grant

AARP/SWA MRP Event Mark Lane Director/SWA CEO

MRP Event Project Director Tim Thirsk

WSL Security Senior Officer TBA

MRP Site Manager Justin Majeks

Shire of Augusta EHO Margaret River

MRP First Aid Senior Officer Fred Annersley Coordinator

St John Ambulance Senior First aid Officer Dane Hendry Service

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Risk Action Plan-F5: Security and Crowd control • Anti-Social Behaviour

Risk Event Significant outbreak of anti-social behaviour and/or civil unrest associated with excessive consumption of alcohol or (either internal or external to the licensed premises area) or substance abuse on Surfers Point Reserve (or alternatively North Point area) requiring security or WA Police intervention with possible evacuation of the public from the problem area.

Risk Analysis Likelihood [1.3 per annum ] Consequence [ High ] Risk Level [ Medium]

Key issues Relating to Risk Event Potential for MRPro 2017 spectators to bring large quantities of alcohol from surrounding liquor outlets at any time during MRPro 2017 activities and engage in illegal drinking and uncontrolled excess consumption. Possible friction and disputes resulting in factional outbreaks in vidnity of competition or spectator areas. Failure to observe responsible service of alcohol policy in temporary ficenced premises. Inability of ficenced premises to serve large crowds effectively creates tension among patrons

1) Actions to eliminate, avoid or • Gnarabup Bar retained as an experienced licensee reduce level of risk. • Gnarabup Bar effective policy on responsible service of alcohol • Gnarabup Bar approved by WA Racing, Gaming and Liquor • WSL Security to provide security and crowd control in accordance with license conditions and local government requirements. • WA Police (Margaret River) in attendance in proximity to licensed premises • Confirmation of MRP liability insurance • Confirmation of Gnarabup Bar Liability Insurance 2) Risk Owner/Manager(s) • Gnarabup Bar as Licensee • MRP Event Director 3) Risk Treatment Officer (s) • Gnarabup Bar as Licensee • WSL Security • WA Police Department (Margaret River) 4) Timing of Actions All operations within hours permitted under liquor license

5) Reporting/Monitoring • Gnarabup Bar as Licensee

Risk Action Plan Authorisation and Signatories

Organization/Agency Position Name Signature Date Approved

WSL Event Director Megan Grant

MRP/SWA MRP Event Mark Lane Director/SWA CEO

MRP Event Project Director Tim Thirsk

WSL Security Senior Officer TBA

WA Police Senior Officer Brett Cassidy (Margaret River)

Surfing WA MRP Licensee Rhonda McAuliffe

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Risk Plans (MRP 5 Cliff Hazard Fall Area) 4.7 Action - Emergency Zone - Risk Action Plan-G.1: Cliff Hazard Fall Area: Public Safety Physical Security

Risk Event Public spectators seeking to access Cliff Hazard Fall Area in MRP Emergency Zone 5 for event vantage viewing points along unstable limestone rock formations. Potential for personal injury or death arising out of sudden and unexpected collapse of limestone strata following weakening of ground as a result of earth movement or heavy rainfall. No opportunity for total area fencing to prevent access to hazard zone Limited local fencing possible Risk Analysis Likelihood 11.1 per annum] Consequence I Very High] Risk Level I High]

Key Issues Relating to Risk Event Potential for MRPro 2017 spectators to ignore permanent public warnings erected by Shire of Augusta Margaret River. Failure of spectators to heed verbal advice of MRPro 2017 security personnel. Heavy rainfall contributing to weakening of ground strata with potential for sudden collapse. 1) Actions to eliminate, avoid or . Install temporary fencing in the immediate vicinity of Surfers Point car reduce level of risk, park area as a physical barrier to prevent access to cliff area • Supplement Shire of AMR danger signs with MRP hazard warning signs affixed to temporary fencing at Surfers Point (signs to state" DANGER-DO NOT ENTER — HAZARDOUS CIFF FALL AREA. LIMESTONE CLIFFS MAY SUDDENLY COLLAPSE). • MRP Security personnel to patrol immediate access to Cliff Hazard Fall area in vicinity of Surfers Point to warn of danger to public. • Notify MRP liability insurers of hazard and risk mitigation strategy • Co-opt support of Shire of AMR Rangers Office to assist public warnings. 2) Risk Owner/Manager(s) • MRP Event Director • Shire of AMR 3) Risk Treatment Officer (s) • MRP Security Contractor. • Shire of AMR Ranger Office 4) Timing of Actions Initiate all above preventative measures during event set-up period

5) Reporting/Monitoring • MRP Event Director

Risk Action Plan Authorisation and Signatories

Organization/Agency Position Name Signature Date Approved

WSL Event Director Megan Grant

ktRP/SWA MRP Event Mart Lane Director/SWA CEO

MRP Event Project Director Tim Thirsk

WSL Security Senior Officer -IBA

WA Police Senior Officer Brett Cassidy

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7 Risk Action Plan-G-2: Cliff Hazard Fall Area: Public Safety Warnings

Risk Event Public spectators seeking to access Cliff Hazard Fall Area in MRP Emergency Zone 5 for event vantage viewing points along unstable limestone rock formations. Potential for personal injury or death arising out of sudden and unexpected collapse of limestone strata following weakening of ground as a result of earth movement or heavy rainfall Public safety warning required, Risk Analysis Likelihood (11 per annum ] Consequence [ Very High) Risk Level [ High]

Key Issues Relating to Risk Event Failure to provide adequate warning to public of dangers associated with Potential for MRP spectators to ignore permanent public warnings erected by Shire of Augusta Margaret River. Failure of spectators to heed verbal advice of MRP security personnel. Heavy rainfall contributing to weakening of ground strata with potential for sudden collapse, 1) Actions to eliminate, avoid or • MRP to provide a Public Safety Warning leaflet and made available reduce level of risk, to all visitors and spectators attending the MRP event, • Public Warning leaflet to clearly identify hazardous areas within Emergency Zone 5 (Cliff Fall Hazard Area) and outline the potential for limestone strata collapse. • Security to hand Public Warning leaflets to all spectators attempting to enter Cliff Hazard Fall area • MRP to use PA or megaphone system to periodically warn spectators of dangers of using limestone cliff areas for viewing platforms • Public liability insurer to be informed of MRP Public Warning system 2) Risk Owner/Manager(s) • MRP Event Director • Shire of AMR 3) Risk Treatment Officer (s) • MRP Security Contractor • Shire of AMR Ranger Office 4) Timing of Actions Initiate all above preventative measures during event _ 5) Reporting/Monitoring • MRP Event Director

Risk Action Plan Authorisation and Signatories

1 Organization/Agency I Position Name Signature Date Approved

VVSL , Event Director Megan Grant

MRR/SWA MRP Event Mark Lane Diredor/SWA CEO I MRP Event Project Director Tim Thirsk —I- -1-- WSL. Secunty Senior Officer i TBA 1 WA Police Senior Officer 1 Brett Cassidy l

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Risk Plans (MRP Zone 6 North Point Area) 4.8 Action - Emergency - Risk Action Plan-H-1: North Point: Emergency Services (Traffic Management)

Risk Event Public spectators seeking to access North Point competition area (if used as an alternative) with limited parking availability in vicinity of Cowaramup Bay, Gracetown Potential to create road blockages and prevention of access and egress of emergency services vehicles resulting in critical delays to delivery of medical emergency services or bush fire management services. (Also refer Risk Action Plan-D-1) Risk Analysis Likelihood (1-1 per annum) Consequence [ Very High J Risk Level ( High)

Key issues Relating to Risk Event The North Point region has limited public parking available and if North Point is used as an alternative competition zone, is unlikely to meet existing public parking capacity or expectations of patrons arnving at the venue on Cowaramup Road Likelihood of patrons failing to observe road traffic regulations or directions of MRPro traffic management marshals creating unsafe traffic congestion. 1) Actions to eliminate, avoid or • Establish a temporary MRPro 2017 car parking facility at a suitable reduce level of risk, distance from North Point along Cowaramup Road as a shuttle bus terminal • Promote the use of a shuttle bus for MRPro spectators for transport between the temporary car park to the competition venue • Run a shuttle bus transfer from and to the North Point area on a regular basis during competition times . Implement and maintain the MRPro Traffic Management Plan prepared specifically for traffic management and access control on Cowaramup Road and the public exclusion zones in the immediate vicinity of North Point. 2) Risk Owner/Manager(s) • MRPro 2017 Event Director • Shire of AMR • Traffic Management Compaily 3) Risk Treatment Officer (s) . Traffic Management Company • Shire of AMR Ranger Office 4) Timing of Actions Initiate all above preventative measures during event set-up period

5) Reporting/Monitoring • MRPro Event Director/ Traffic Management

Risk Action Plan Authorisation and Signatories

Organization/Agency Position Name Signature Date Approved

MRPro 2017 Event Project Director Tim Thirsk

Traffic Management Senior Coordinator

WV_ Head of Senior Officer IRA Security

WA Police Senior Officer Brett Cassidy

Ambulance Senior First Aid Dane Hendry

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Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and ARM Consulting Copyright 0 2017 53IPage MARGARET RIVER PRO — EVENT RISK MANAGEMENT PLAN 2017

5 Event Authorisations and Approvals A significant risk associated with major events is the failure to obtain the necessary authorizations and approvals required to approve initiation of the event or as an important prerequisite to the ongoing delivery of all event activities.

5.1 Regulatory Approvals The following provides the status of regulatory approvals for the MRPRO 2017 event as at 30 January 2017

Requirement Approval Type Agency Status Date

Exemption for bona- Department of Pending DD/MM/YY Section 51C of the Western Australian fide vessels from Transport of Western Marine Act 1982 and Navigable Waters compliance under the Australia Regulations Act and Regulations

Approval required to hold a commercial DPaW Approval Department of Parks Pending DO/MM/YY event with in the National Park and Wildlife (DPaW)

Approval of Risk Management Plan in Local government Shire of Augusta Pending DDiMMNY accordance with AS/NZS ISO 2009: Risk approval by way of Margaret River management accredited ENO Environmental Health Officer

Approval of Emergency Management Local government Shire of Augusta Pending DD/MM/YY (Evacuation) Plan in accordance with AS: approval by way of Margaret River 3745 Emergency Management accredited EHO Environmental Health Officer

Local government Shire of Augusta Pending DD/MM/YY Approval for use of Public Open Space, approval Margaret River

Approval for erection of temporary Local government Shire of Augusta Pending DD/MM/YY structures Surfers Point Margaret River, approval Margaret River The Box and North Point Gracetown DPaW Approval Department of Parks and Wildlife (DPaW) Event Application Local government Shire of Augusta Pending DD/MM/YY approval Margaret River

Certificate of Approval to conduct an event Local government Shire of Augusta Pending DD/MM/YY Public building approval (Health Act 1911) approval by way of Margaret River accredited END

Liquor licensing approval for sale or supply Director of Liquor Department of Racing, Pending DD/AAM/YY of alcohol under Liquor Control Act Licensing Approval Gaming and Liquor

Application for food and drink vendor Certificate of Shire of Augusta Pending DD/AAM/YY outlets Registration by local Margaret River government

Licensing of crowd controllers and security Security and Related Western Australian Pending DO/MAANY officers (Licensed security agent Activities (Control) Police Department responsibility-Australian Event Protection) Act 1996

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5.2 Contractual Approvals and Agreements The following provides status of contractual approvals and third party obligations related to the MRP event.

Document ApprovingAuthority'. Organisation Status Date

World Surf League event license License owner World Surf League Approved 00/MM/YY International Santa Monica USA

Certificates of Insurance for pubic liability, Local government Shire of Augusta Pending DD/MM/YY workers compensation and professional approval Margaret River indemnity. Sponsorship Approval Tourism WA Govt. Pending DD/MM/YY

Event Risk Management Plan Local government Shire of Augusta Pending DD/MM/YY approval DOH EHO Margaret River Sponsorship Approval Tourism WA Gov! Pending DD/MM/YY

Emergency Evacuation Plan Local government Shire of Augusta Pending DD/MM/YY approval DOH EHO Margaret River Sponsorship Approval Tourism WA Govt Pending DD/MM/YY

Traffic Management Plan Local government Shire of Augusta Pending DD/M1v1/YY approval Margaret River Regulatory approval WA Police Department Pending 013/MMIYY

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6 Appendices and Attachments

6.1 Event Risk Register: Appendix 2

6.2 MRPro 2017 Water Emergency Response Plan: Appendix 3

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright 0 2017 56IPage MARGARET RIVER PRO — EVENT RISK MANAGEMENT PLAN 2017 Appendix 2 Risk Register Compiled by: Tim Thirsk

Date: 5 October 2015 Reviewed by: Brian Roylett (RRM Advisory)

Event: Margaret River Pro Surfing Event 2017 Date: 15-26 April 2017

Scale of Event Risk Ratings

Lower Higher <

Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

Operational/ Surfers, safety team, event • Economic and financial loss • All surfers, safety crew, event crew to attend a pre crew not understanding • Possible legal action event briefing meeting Crowd/ their responsibilities • Loss of event capacity • All on site personnel to be given written information • Public embarrassment on the scheduling and safety procedures Event . Possible third party action • All event staff, riders, artists safety and event to Personnel/ • Moderate news impact abide by the written code of conduct AT AU. TIMES • Injury to staff or patron • Brief commentary team and artists on evacuation procedure Competitors Safety

Health Tents, Marquees or Stage • Economic and financial loss • A certified hire company to erect stage Injury collapses • Possible legal action • Obtain structural certification from installation • Loss of event capacity company Disease • Public embarrassment • Appoint an independent engineer to certify the • Possible third party action structure • High news impact Operational/ Marquees, Tents or site • Economic and financial loss • A certified hire company to erect marquees buildings blown away • Possible legal action • Chain buildings down where possible Crowd/ • Loss of event capacity • Obtain structural certification from installation Spectators • Public embarrassment company • Possible third party action • Appoint an independent engineer to certify the • Moderate news impact structure

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright 0 2017 57IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

Operational/ General Public or • Economic and financial loss • Site Manager to conduct daily site inspections competitor is injured due • Possible legal action • Have a clearly marked first aid area Crowd/ to site infrastructure • Public embarrassment • Use dedicated crowd control barriers to direct • Possible third party action spectators and competitors away from danger zones Event • Moderate news impact • Use only qualified installers and licenses trade Personnel/ contractors • Ensure that all tents, marquees, scaffolding, grandstands, shed, Competitors site generators etc. all have certified engineers certification Safety . All electrical installations and wiring are secured from the general public • Plan free flowing spectator and competitors ingress and egress movements • Have a no glass policy on site • Ensure that all walkways are continually monitored for potential hazards and are kept clean and free of any glass or litter • Have a designated access pathway for competitors Operational/ Event staff injured at the • Economic and financial loss rinnumn • Site Manager to conduct daily site inspections event site • Possible legal action • Have a clearly marked manned first aid area Crowd/ • Public embarrassment • Use dedicated crowd control barriers to direct . Possible third party action spectators and competitors away from danger zones Event • Low news impact • Use only qualified installers and licenses trade Personnel/ contractors • Ensure that all tents, marquees, scaffolding, Competitors grandstands, site shed, generators etc. all have certified engineers certification Safety • All electrical installations and wiring are secured from the general public • Plan free flowing spectator ingress and egress movements • Have a no glass policy on site • Ensure that all walkways are continually monitored for potential hazards and are kept clean and free of any lass or litter Operational/ Storage and handling of • Possible legal action P77771°,3RI • All fuels for generators to be store in proper fuel hazardous materials on • Possible third party action storage containers and locked in ventilated storage Crowd/ site • Low news impact shed • Cleaning material to be clearly labelled and stored in Event a locked container

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright C) 2017 58IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk 7 What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

Personnel/ • Any person handling hazardous material must be provided and wear proper protective clothing, Competitors eyewear and hand wear Safety • Fuels and hazardous materials to be dispensed using Spill proof equipment or containers • Any use of hazardous chemicals must be checked and authorized for use by the site manager before use • Hazardous materials signage must be placed on or near where the materials or fuels are used Operational/ Event Site Safety • Economic and financial loss in. • Site to be inspected by the Shire of Augusta Inspection not done • Loss of event capacity Margaret River environment and health officers Crowd/ • Possible third party action • Site to be inspected by an independent authorized • Low news impact safety officer Event • Injury to staff or patron • A written safety audit report to be given to the site Personnel/ manager • Competitors Safety

Operational/ Crew or photographer • Economic and financial loss • Stop event immediately injured in the water • Loss of event capacity • Qualify first aider or doctor on site Crowd/ • Possible third party action • Jet Ski and rescue team deployed • Low news impact • Guaranteed communications with Jet Ski driver and Event • Injury to staff or patron rescue team Personnel/ • First Aid Officer on scene to immediately renders first aid, first aid or doctor deployed First Aid Officer Event Operations Manager to Competitors • or notify ambulance or hospital if external assistance is Safety required • Accident report form to be filled out by First Aid Officer in charge

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright ID 2017 591 Pag e MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

Operational/ A shark is sighted in the • Economic and financial loss • Stop event immediately water and is in close • Possible legal action • Communicate with contest director and head judge Crowd/ proximity to the • Loss of event capacity immediately public embarrassment let Ski and deployed competition area • • rescue team Event • Possible third party action • Clear all competitors and any threaten personnel Personnel/ • High news impact from the water • Injury or fatality to competitor • Ensure first aider or doctor is on site Competitors • Injury or fatality to event personnel • Guaranteed communications with Jet Ski drivers, director, head /Spectators • Injury or fatality to a spectator contest judge, rescue team and first aid response team Safety • Shire or Augusta Margaret River Rangers to be notified immediately • Shark sighting report form to be filled out by contest director • Advise general public of the situation • Resume event once the area is cleared

Operational/ Competitor injures • Economic and financial loss • Stop event immediately themselves or there is a • Possible legal action • Qualify first aider or doctor on site Crowd/ shark attack on a • Loss of event capacity • Jet Ski and rescue team deployed Public embarrassment competitor or person in • • Guaranteed communications with Jet Ski driver and Possible third Event the water • party action rescue team Personnel/ • High news impact • First Aid Officer on scene to immediately renders • Injury to competitor first aid, first aid or doctor deployed Competitors . First Aid Officer or Event Operations Manager to notify ambulance hospital if Safety or external assistance is required • Accident report form to be filled out by First Aid Officer in charge Operational/ A person or child swept • Economic and financial loss • Post signs on the beach warning people of the risk into the ocean from beach • Loss of event capacity • PA announcements warning people of the high surf Crowd/ • Public embarrassment and surge risks • High news impact • Deploy lifeguard on beach Event • Injury to competitor • Event marshals to advise people on safe areas Personnel/ • Possible third party action • Stop event immediately • Qualify first aider or doctor on site Competitors • Jet Ski and rescue team deployed • Guaranteed communications with Jet Ski and rescue

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright C) 2017 60IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

Safety team • First Aid Officer on scene to immediately renders first aid, first aid or doctor deployed • First Aid Officer or Event Operations Manager to notify ambulance or hospital if external assistance is required • Accident report form to be filled out by First Aid Officer in charge

Operational/ Floating debris in the • Loss of event capacity • Prior to start of competition each day Jet Ski team to mos= water during competition • Possible third party action check competition area for debris Crowd/ • Low news impact • Jet Ski team to keep vigil for floating debris that may • Injury to competitor, staff or patron enter the competition site Event Personnel/

Competitors Safety

Operational/ Rogue Vessels entering • Loss of event capacity • Stop event immediately 11111.1111111 competition area • Possible third party action • let Ski team deployed to instruct the person to leave Crowd/ • Low news impact the area • Public embarrassment • Commentator to advise public of course of action Event • Injury to competitor, staff or patron taken Personnel/ • Notify Police if vessel will not comply

Competitors Safety

Operational/ Public interference with • Loss of event capacity • Event security and licensed crowd controller the event • Possible third party action stationed at key response locations within the event Crowd/ • Low news impact site • Public embarrassment • Have an emergency communication response plan Event • Authorities contacted as soon as a situation appears be developing Personnel/ to • WA Police to be advised if required Event marshals to advise public safe Competitors • on areas

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright © 2017 61IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

Safety • Danger tape, parawebbing and witches hats used to mark NO GO areas, NO PUBLIC entry signs to be posted • Crowd control barrier to be placed in key areas • Control the sale of alcohol to the general public during • Ensure that the licensed area has experienced and accredited security personnel • Ensure that proper licensing rules and regulations are easily seen and understood by the general public • Ensure that emergency exit are clearly marked and sign posted • Have an emergency exit plan in case of panic or disorderly conduct • Ensure that First Aid officers patrol high risk areas Health/Injury/ Excess sun exposure and • Low news impact • Implement Sun Smart policy at the event site dehydration • Public embarrassment • All competitors and spectators have access to shade Disease • Injury to competitor, staff or patron areas • Sunscreen provided to the general public, event guests, on site crew and competitors • Ensure that free water is available to all spectators, event crew, event guests and competitors Health/Injury/ General Public or • Possible third party action • Have a clearly marked first aid area competitor is injured due • Medium news impact • Use crowd control barriers to direct pedestrian Disease to site infrastructure • Public embarrassment traffic away from danger zones • Injury to competitor, staff or patron • Use only licensed and qualified installers and trade personnel • Ensure that all tents, marquees, scaffolding, site sheds etc. have certified engineers certificates of currencies • All electrical installations and wiring are secured from the general public • Plan free flowing pedestrian movement in and out of event site • No glass on event site Traffic Emergency Vehicle Access • Possible third party action • Parking attendants to be stationed on emergency Management blocked • Medium news impact access roads • Public embarrassment • Traffic management barricades to be used to prevent access being blocked • Close emergency access routes to general public,

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright 0 2017 62IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

event staff, corporate VIP's, competitors etc. • Designate special parking area for emergency vehicles • Clear view signage erected Traffic Lack of parking for event, • Possible third party action SIONIII. • Parking attendants to be stationed on all access Management competitor, VIP's and • Medium news impact roads spectator vehicles • Public embarrassment • Traffic management barricades to be used to coordinate parking procedures • Clear parking signage for general public, event staff, corporate VIP's, competitors etc. • Designate special parking area for emergency vehicles • Clear view signage erected Health/Injury/ Emergency Evacuation of • Public embarrassment Refer to the event Emergency Response and Evacuation event site . Moderate news item procedure document Disease

Operational/ On site electrics and • Possible third party action • Use only licensed electricians INIIIIIM11111 minimization of electrical • Low news impact • Install electrical wiring as per the AS3000 electrical Crowd/ shock to the general • Public embarrassment wiring rules and standards staff public, competitor, event • Injury to competitor, or patron • Develop an electrical schematics plan for the event Keep all cables and off the ground Event staff • wiring Personnel/ • Ensure that all distribution boards and generators have RCD protection Ensure that the earth leakage unit is connected Competitors • to the power supply S afety • Calculate the events power needs • Minimise all water risk and protect electrical supplies and equipment from rain • Ensure that all electrical equipment and cables are ta ed in accordance to Australian Safety Standard Operational/ Damage to equipment and • Possible third party action • Stop event immediately environment • Low news impact • Assess damage before proceeding Crowd/ • Public embarrassment • Ensure the equipment is secure and safe for riders, • Injury to competitor, staff or patron artist and crew Event • Conduct daily checks on all equipment Personnel/

Competitors

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright 0 2017 63IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

Safety

Health/Injury/ Fire risk and explosion • Economic and financial loss mom immos • Appropriate fire extinguishers will be positioned MEP= Disease • Loss of event capacity around the event site • Public embarrassment • Approved fire blankets will be positioned around the • Possible third party action event site • High news impact • First on scene immediately renders assistance • Injury to competitor • First Aid Officer or Doctor deployed • Qualified first aid or doctor on site with full first aid and emergency kits • Doctor or hospital notified • Guaranteed communications • Accident report form to be filled out • Emergency response plan implemented • Evacuation plan implemented Health/Safety/ Terrorism • Economic and financial loss MEM • Terrorist threats perceived or real RIMINIMI Disease • Loss of event capacity • Any known information must be passed onto the . Public embarrassment event director or security manager immediately • Possible third party action • Any suspect packages or bags must NOT be touch • High news impact and must be reported to security immediately • Injury to competitor, VIP's, staff or • Emergency and Evacuation Plan to be implemented spectators

Health/Injury/ Drug Affected Persons • Public embarrassment plemin • Security and crowd controllers monitoring crowd Disease • Low news impact behaviour • First on scene to attend to person • Communication with St John • Ensure that water is available . provide a chill out space for affected persons • Organize transport for affected person if required . Ensure that the area is well ventilated • Security to remove person from crowded area • Contact hospital if required • Ambulance on standby • Qualified first aider on hand to deal with affected person Health/Injury/ Alcohol affected persons • Public embarrassment • Security and crowd controllers monitoring crowd Disease • Low news impact behaviour

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright © 2017 641Page MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

• First on scene to attend to person • Communication with St John • Ensure that water is available • Provide a chill out space for affected persons • Organize transport for affected person if required • Ensure that the area is well ventilated • Security to remove person from crowded area • Contact hospital if required • Ambulance on standby • Qualified first aider on hand to deal with affected person Health/Injury/ Broken glass on site • Economic and financial loss MEM • Ensure the event is glass free Disease • Public embarrassment • Clean and check venue prior to opening • Possible third party action . • Check patrons bag for glass • Low news impact • First on scene to render assistance • Injury to competitor or staff • Communication with St John • Security to remove person from area and take to first aid post • Qualified first aider on hand to deal with affected person • Ambulance on stand by • Contact hospital if required Health/Injury Food poisoning • Economic and financial loss • Ensure that all caterers comply with current health Disease • Public embarrassment regulations • Possible third party action • Provide fresh water for affected person • Low news impact • First alder on hand to assist • Injury to competitor, spectator, VIP • Remove to first aid post or staff

Health/injury Power failure • Economic and financial loss • Independent power supply Disease • Loss of event capacity • Back generator • Public embarrassment • Electrician on hand • Possible third party action • Security and crowd controllers monitoring crowd • Low news impact behaviour • Exit signs independently powered

Criminal Activity Disorderly conduct • Public embarrassment • Security and crowd controllers monitoring crowd • Possible third party action behaviour

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright 0 2017 65IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

• Low news impact • Remove person from area • Advise Police

Criminal Activity Consumption of alcohol • Public embarrassment • Security and crowd controllers monitoring crowd • Possible third party action behaviour • Low news impact • Responsible serving of alcohol practices • Trained bar staff • ID checked by security and crowd controllers • Remove person from area Advise Police 1--- • Environmental Environmental impact on • Economic and financial loss • Brief event crew, volunteers, competitors to be Risk Surfers Point and • Possible legal action aware of onsite protocol and to comply with the surrounding areas • Loss of event capacity event code of conduct, road rules, toilet provided, • Public embarrassment designated walkway and no go areas • Possible third party action • Have a waste management and recycling plan in • Moderate news impact place and monitor the waste and recycling to ensure • Injury to staff or patron the site if kept clean • Event Marshals to direct spectators to safe viewing areas as per the site plan Environmental Noise nuisance caused to • Public embarrassment -- • Letter drop to residence advising them of the Risk neighbours • Low news impact impending event • Monitor noise levels • Hotline for complaints Environmental Litter left after has I event • Economic and financial loss ISM= • Staff to monitor and clean site as event is in progress Risk finished • Public embarrassment • Ensure that a 1;150 bin/person ratio is maintain • Moderate news impact • Use recycling where possible • Advise council clean up required post event Use volunteer with clean -4 • groups to assist up Environmental Unclean Toilets • Public embarrassment • Contractor to monitor and service toilets Risk • Low impact low news • Staff to monitor and service toilets • Cleaning products and toilets paper on hand at all times Legal Loss of key contractors • Public embarrassment • Maintain a long term relationship with existing contractual • Low impact low news contractor • Ensure prompt payment of services • Have three back up contractors ready to go • if in regional areas ensure you have a local person Legal Event Approval not • Economic and financial loss • Ensure that event plans are in 12 weeks prior to the i 'v.-,

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright 0 2017 66IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

contractual obtained before event • Possible legal action event • Loss of event capacity • Ensure that the venue is suited to the event • Public embarrassment • Ensure that the event site has proper facilities • Possible third party action • Ensure that all possible negative consequences are • Moderate news impact covered before the permit application has been submit • Establish a backup venue

Operational/ Poor Hospitality • Economic and financial loss IMMI • Ensure there is a dedicated person to service • Possible legal action sponsors Crowd/ • Public embarrassment • Area is kept clean • Low news impact • Hospitality service is excellent Event • Adequate staffing Personnel/ • Excellent and helpful staff • Brief staff on code of conduct Competitors Safety

Operational/ Lost Child/Property • Public embarrassment . Immediately notify security • Low news impact • Do not make any PA announcement Crowd/ • Alert event staff • Appropriate lost and found centre clearly identified Event Personnel/

Competitors Safety

Operational/ Over crowding • Possible legal action • Adequate Crowd controllers on hand • Public embarrassment • Excellent ingress and egress for spectators Crowd/ • Possible third party action • Restricted attendance numbers • Moderate news impact • Secure fencing placed in strategic locations to ensure smooth pedestrian traffic flow Operational/ Lighting failure • Public embarrassment • Separate power supply for all lighting • Low news • Exit lights on battery backup power

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright 0 2017 67IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

Crowd/ • External lighting towers • Electrician on site Event Personnel/

Competitors Safety

Operational/ Trip Hazards . Possible legal action MTMIIMItil • All equipment and cabling is off the ground MINN • Public embarrassment • All infrastructure is behind secure fencing Crowd/ • Possible third party action • All steps are well lit and marked with high visible • moderate news impact markings Event • All entry points are clearly marked and well lit Personnel/ • Flat ground surface • Danger and hazard tape marks sensitive areas Competitors Safety

Operational/ Extreme Weather • Public embarrassment • Maintain a weather watch • High news impact • Contact marquee suppliers Crowd/ • loss of event capacity • Ensure electrician is on site • Possible injury to spectators, • Pre-empt site evacuation plan if weather becomes Event competitors, VIP's and staff extreme Personnel/ • Shut down power supply • Secure site and tie down any potential loose objects Competitors • Dismantle marquee if possible Safety

Operational/ Communication failure • Public embarrassment • Battery operated two way radios ININFILMI Crowd/Event • Low news impact • Backup power generator for PA system Personnel/ • Mobile phone communications • Close proximity to security and crowd controllers Competitors • Battery operated loud hailers on hand Safety

Health/Injury/ General Public or • Possible third party action • Have a clearly marked first aid area competitor is injured due • Medium news impact • Use crowd control barriers to direct pedestrian

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright (3 2017 68IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

Disease to site infrastructure • Public embarrassment traffic away from danger zones • Injury to competitor, staff or patron • Use only licensed and qualified installers and trade personnel • Ensure that all tents, marquees, scaffolding, site sheds etc. have certified engineers certificates of currencies • All electrical installations and wiring are secured from the general public • plan free flowing pedestrian movement in and out of event site • No glass on event site Traffic Emergency Vehicle Access • Possible third party action • Parking attendants to be stationed on emergency Management blocked • Medium news impact access roads . public embarrassment • Traffic management barricades to be used to prevent access being blocked • Close emergency access routes to general public, event staff, corporate VIP's, competitors etc. • Designate special parking area for emergency vehicles • Clear view signage erected Traffic Lack of parking for event, • Possible third party action - -771 • Parking attendants to be stationed on all access Management competitor, VIP's and • medium news impact roads spectator vehicles • Public embarrassment • Traffic management barricades to be used to coordinate parking procedures • Clear parking signage for general public, event staff, corporate VIP's, competitors etc. • Designate special parking area for emergency vehicles • Clear view signage erected Health/Injury/ Emergency Evacuation of • Pubfc embarrassment Refer to the event Emergency Response and 111111111.111/1 event site • Moderate news item Evacuation procedure document Disease

Operational/ On site electrics and • possible third party action ilrgrrill • Use only licensed electricians IIMIEIR minimization of electrical • Low news impact • Install electrical wiring as per the AS3000 electrical Crowd/ shock to the general • Public embarrassment wiring rules and standards staff Develop electrical schematics plan for the public, competitor, event • Injury to competitor, or patron • an event Keep all cables and wiring off the ground Event staff • Personnel/ • Ensure that all distribution boards and generators

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright 0 2017 691Page MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

Competitors have RCD protection Safety • Ensure that the earth leakage unit is connected to the power supply • Calculate the events power needs • Minimise all water risk and protect electrical supplies and equipment from rain • Ensure that all electrical equipment and cables are tagged in accordance to Australian Safety Standard Operational/ Damage to equipment and • Possible third party action • Stop event immediately environment • Low news impact • Assess damage before proceeding Crowd/ • Public embarrassment • Ensure the equipment is secure and safe for riders, • Injury to competitor, staff or patron artist and crew Event • Conduct daily checks on all equipment Personnel/

Competitors Safety

Health/Injury/ Fire risk and explosion • Economic and financial loss • Appropriate fire extinguishers will be positioned Disease • Loss of event capacity around the event site • Public embarrassment • Approved fire blankets will be positioned around • Possible third party action the event site • High news impact • First on scene immediately renders assistance • Injury to competitor • First Aid Officer or Doctor deployed • Qualified first aid or doctor on site with full first aid and emergency kits • Doctor or hospital notified • Guaranteed communications • Accident report form to be filled out • Emergency response plan implemented • Evacuation plan implemented Health/Safety/ Terrorism • Economic and financial loss IELMINIII • Terrorist threats perceived or real F---:,-.•-r.^-1 Disease • Loss of event capacity • Any known information must be passed onto the • Public embarrassment event director or security manager immediately . Possible third party action • Any suspect packages or bags must NOT be touch • High news impact and must be reported to security immediately • Injury to competitor, VIP's, staff or • Emergency and Evacuation Plan to be implemented spectators

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright 0 2017 70IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

Health/Injury/ Drug Affected Persons • Public embarrassment • Security and crowd controllers monitoring crowd Disease • Low news impact behaviour • • First on scene to attend to person • Communication with St John • Ensure that water is available • Provide a chill out space for affected persons • Organize transport for affected person if required • Ensure that the area is well ventilated • Security to remove person from crowded area • Contact hospital if required • Ambulance on standby • Qualified first aider on hand to deal with affected person Health/Injury/ Alcohol affected persons • Public embarrassment • Security and crowd controllers monitoring crowd Disease • Low news impact behaviour • First on scene to attend to person • Communication with St John • Ensure that water is available • Provide a chill out space for affected persons • Organize transport for affected person if required • Ensure that the area is well ventilated • Security to remove person from crowded area • Contact hospital if required • Ambulance on standby • Qualified first aider on hand to deal with affected person Health/Injury/ Broken glass on site • Economic and financial loss • Ensure the event is glass free Disease • Public embarrassment • Clean and check venue prior to opening • Possible third party action • Check patrons bag for glass • Low news impact • First on scene to render assistance • Injury to competitor or staff • Communication with St John • Security to remove person from area and take to first aid post • Qualified first aider on hand to deal with affected person

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright 0 2017 71IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

• Ambulance on stand by • Contact hospital if required Health/Injury Food poisoning • Economic and financial loss ...... • Ensure that all caterers comply with current health Disease • public embarrassment regulations • Possible third party action • Provide fresh water for affected person • Low news impact • First aider on hand to assist • Injury to competitor, spectator, VIP . Remove to first aid post or staff

Criminal Disorderly conduct • Public embarrassment • Security and crowd controllers monitoring crowd Activity • Possible third party action behaviour • Low news impact • Remove person from area • Advise Police

Criminal Consumption of alcohol • Public embarrassment • Security and crowd controllers monitoring crowd Activity • Possible third party action behaviour • Low news impact • Responsible serving of alcohol practices • Trained bar staff • ID checked by security and crowd controllers • Remove person from area • Advise Police Environmental Environmental impact on • Eccnomic and financial loss • Brief event crew, volunteers, competitors to be Risk Athletes Point and • Possible legal action aware of onsite protocol and to comply with the surrounding areas • Loss of event capacity event code of conduct, road rules, toilet provided, • Public embarrassment designated walkway and no go areas • Possible third party action • Have a waste management and recycling plan in • moderate news impact place and monitor the waste and recycling to ensure • Injury to staff or patron the site if kept clean

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright @ 2017 721Page MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

• Event Marshals to direct spectators to safe viewing areas as per the site plan Environmental Noise nuisance caused to • Public embarrassment • Letter drop to residence advising them of the Risk neighbours • Low news impact impending event • Monitor noise levels • Hotline for complaints Environmental Litter left after event has • Economic and financial loss • Staff to monitor and clean site as event is in Risk finished • Public embarrassment progress • Moderate news impact • Ensure that a 1:150 bin/person ratio is maintain • Use recycling where possible • Advise council clean up required post event • Use volunteer groups to assist with clean up Environmental Unclean Toilets • Public embarrassment • Contractor to monitor and service toilets Risk • Low impact low news • Staff to monitor and service toilets • Cleaning products and toilets paper on hand at all times Legal Loss of key contractors • Public embarrassment • Maintain a long term relationship with existing contractual • Low impact low news contractor • Ensure prompt payment of services • Have three back up contractors ready to go • If in regional areas ensure you have a local person Legal Event Approval not • Economic and financial loss • Ensure that event plans are in 12 weeks prior to the ir- ---1 contractual obtained before event • possible legal action event • Loss of event capacity • Ensure that the venue is suited to the event • Public embarrassment • Ensure that the event site has proper facilities • Possible third party action • Ensure that all possible negative consequences are • Moderate news impact covered before the permit application has been submit • Establish a backup venue

Operational/ Poor Hospitality • Economic and financial loss • Ensure there is a dedicated person to service • Possible legal action sponsors Crowd/ • Public embarrassment • Area is kept clean • Low news impact • Hospitality service is excellent Event • Adequate staffing Personnel/ • Excellent and helpful staff

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright 0 2017 731Page MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it ! Residual Category Impact Likelihood Consequence Existing Controls happen Risk

Competitors Brief staff code of conduct . • on Safety

Operational/ Lost Child/Property • Public embarrassment • Immediately notify security • Low news impact • Do not make any PA announcement Crowd/ • Alert event staff • Appropriate lost and found centre clearly identified Event Personnel/

Competitors Safety

Operational/ Over crowding . possible legal action • Adequate Crowd controllers on hand • Public embarrassment • Excellent ingress and egress for spectators Crowd/ • Possible third party action . Restricted attendance numbers • Moderate news impact I • Secure fencing placed in strategic locations to Event ensure smooth pedestrian traffic flow Personnel/

Competitors Safety

Operational/ Lighting failure • Public embarrassment 1111111.1.11 • Separate power supply for all lighting • Low news • Exit lights on battery backup power Crowd/ • External lighting towers • Electrician on site Event Personnel/

Competitors Safety

Operational/ Trip Hazards Possible legal • action f7r,'""Tr? mum • All equipment and cabling is off the ground r --"""'"1 . public embarrassment • All infrastructure is behind secure fencing Crowd/ • Possible third party action • All steps are well lit and marked with high visible • moderate news impact markings

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright Ce) 2017 74IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

Event • All entry points are clearly marked and well lit Personnel/ • Flat ground surface • Danger and hazard tape marks sensitive areas Competitors Safety

_____ Operational/ Extreme Weather • Public embarrassment • Maintain a weather watch • High news impact • Contact marquee suppliers Crowd/ • Loss of event capacity • Ensure electrician is on site • Possible injury to spectators, • Pre-empt site evacuation plan if weather becomes Event competitors, VIP's and staff extreme Personnel/ • Shut down power supply • Secure site and tie down any potential loose objects Dismantle Competitors • marquee if possible Safety

Operational/ Communication failure • Public embarrassment • Battery operated two way radios • Low news impact • Backup power generator for PA system Crowd/ • Mobile phone communications • Close proximity to security and crowd controllers Event • Battery operated loud hailers on hand Personnel/

Natural Hazard Sudden and accidental Potential for large scale injury • or • MRP to provide a Public Safety Warning leaflet and collapse of unstable multiple death to public or services personnel made available to all visitors and spectators Public Safety limestone strata on ocean emergency involved in emergency rescue or attending the MRP front cliffs used as event. recovery operations, spectator viewing • Public Warning leaflet to clearly identify hazardous • Potential for slip and fall by public platforms by members of spectators resulting in serious injury areas within Emergency Zone 5 (Cliff Fall Hazard the public. death from fall from cliff ledge or Area) and outline the potential for limestone strata Strata may be unstable • Delay of MRP event due to serious collapse. over a long period of time injury or cancellation following death from rock falls due to natural erosion, spectator • Security to hand Public Warning leaflets to all high rainfall • Financial liabilities arising out of irrigation spectators attempting to enter Cliff Hazard Fail negligence or failure to prevent area

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RPM Consulting Copyright © 2017 75IPage MARGARET RIVER PRO - EVENT RISK MANAGEMENT PLAN 2017 Risk

What, who and how can it Residual Category Impact Likelihood Consequence Existing Controls happen Risk

earth support other public to hazardous or access zones. • MRP to use PA or megaphone system to periodically geological disturbances. • Reputational damage to event warn spectators of dangers of using limestone cliff Public ignoring permanent organisers and sponsors. for platforms. or temporary hazard areas viewing warning signs and • Public liability insurer to be informed of MRP Public personal safety advice. Warning system

Margaret River Pro international Surfing Tournament 28 March to 9 April 2017 Surfing Western Australia and RRM Consulting Copyright c 2017 76IPage Evaluating and Treating Potential Risks

Risk Treatment Schedule and Plan Compiled by: Tim Thirsk

Reviewed by: Brian Roylett Date:

Event: Margaret River Pro 2017

Scale of Event Risk Ratings

Lower Higher < ,>

Risk Possible Treatment Options Preferred Options Risk Rating Risk Rating Cost/benefit Person Time-table How will it be monitored? Analysis Responsible for BEFORE AFTER Implementation A: Accept Treatment Treatment B: Reject

Marquee • Not install Marquees 1. Have installer Event Organiser Immediate and • Event Organiser to Have installer complete complete a ongoing advise Installers of Collapse • as a checklist/inspection checklist/Inspection Flwriffimi Accept required. requirement for of the Marquee once of the Marquee checklist to be erected, once erected, completed prior to from • Ensure First Aid 2. Obtain the event. qualified personnel are InstaVers a wind • Checklist to be employed at the event, speed that once retained once reached, the completed • Obtain from the by the Installers a wind speed marquee must be event organiser. that once reached, the taken down. • Procedure for marquee must be dismantling of taken down, marquee to be developed based on wind speed prior to event. Contractors • Give all contractors and • Have an accredited Event Organiser 48 hours prior • Site manager to check Margaret R'ver Pro international Surfing Tournament 7 to 19 April 2017 Surfing Western Australia and RRM Consulting Copyright 2017 77 'Page 1 : Risk Possible Treatment Options Preferred Options Risk Rating Risk Rating Cost/benefit Person Time-table How will it be monitored? Analysis Responsible for BEFORE AFTER Implementation A: Accept Treatment Treatment B: Reject

and crew not crew and officials written safety officer on INIONOS Accept Head of Security to start of the with performers understanding information about their hand event their onsite roles and duties • Conduct an onsite Develop code of responsibilities • a written induction talk conduct • Security to brief all • Ensure that all people on crew prior to the site are aware of the start of the event evacuation process

Stage Collapses • Do not install the stage • Instaler to sign off Event Organiser On the day the • Security to monitor • Installer to complete on a checklist once stage is erected how many people are checklist erected Accept Head of Security and then on the stage at one First aid hand Installer to post • on • ongoing time • First on scene to render weight rating sign at • Site manager to assistance entry to stage area monitor stage area • Obtain stage structural • Security and stage to certification be briefed on how • Obtain stage weight rating many people are allowed on stage at one time

Competitor or • First aid on hand • Ensure the Site Manager Immediate and • Site manager to Crew injures • First on scene to render competitors and staff ongoing monitor the overall themselves assistance familiarize IIIIIIIMMIr Accept Event Organiser site to ensure that it is General Public • Competent and qualified • Advise site staff and safe first aid trained staff site about how inures on crew • Event organizer to site long it takes to get to monitor and control themselves on ir First aid medical kit on site the nearest medical site crew to check for and with first aider facility or hospital hazards that my cause • Have ambulance on themselves with the injury standby site layout • Check and advise site staff • Remove all possible of the nearest medical trip hazards facility or hospital • Remove all possible depending the nature of dangerous or hazards the injury materials • Secure all electrical cables

Emergency • Have a clearly marked and • Have traffic Traffic Immediate and • Ensure that security vehicle access signed area dedicated to controller Management ongoing and traffic is blocked emergency vehicle access permanently Accept controller management is • Ensure that all gate and stationed on all monitoring the exit Risk Possible Treatment Options Preferred Options Risk Rating Risk Rating Cost/benefit Person Time-table How will it be monitored? Analysis Responsible for BEFORE AFTER Implementation A: Accept Treatment Treatment B: Reject

access points are emergency access access restricted areas from the points general public • Have keep clear • Develop fastest and safest signage at all route to the nearest emergency access emergency hospital roads Fire risk and • Appropriate type • Have a qualified and Event Director Immediate Appoint an onsite fire explosion extinguishers positioned dedicated fire warden at key locations around warden on site Accept event site • Good Security to monitor crowd blankets positioned communications • Fire at at behaviour event site all times • First aid officer or doctor • Emergency numbers deployed on with staff at all • Hospital notified times • Fire Department • Pre event safety and immediately notified training talks • Call 000 • Fire proof structures • Emergency response plan used activated • Evacuation plan activated • Independently powered exit signs • 2.4m wide emergency gate exits • Independent li hting Terrorism • Security to monitor and • Head of Security to Head of Security Prior to event Head of Security search all suspected bags control and evaluate starting Do touch suspect all perceived threats MOM Accept • not On site staff unattended packages or • Good parcel communications at • Call Police immediately all times • Evacuate area • Event staff and crew • Cordon off area until informed by Head of Police or appropriate security about the authorities are on the right course of action scene prier to the show • Head of security to • Emergency and evaluate all perceived evacuation plan to be threats and take implem ented a .propriate action immediately Risk Possible Treatment Options Preferred Options i Risk Rating Risk Rating Cost/benefit Person Time-table How will it be monitored? Analysis Responsible for BEFORE AFTER Implementation A: Accept Treatment Treatment B: Reject

Drug Affected • Security to remove person • Security to monitor Security Immediate Security Person from area or crowd crowd behaviour • On site medics or first aid • FIst aid on site Reject First Aid First Aid to attend • Proper medical care • Communication with arid equipment to be Event Director ambulance officers or available to attend hospital to affected person • Event to stop if required • Ensure that • Ensure that the area is ambulance transport well ventilated is on site • Provide chill area for • Remove person affected persons immediately • Ensure that free water is • Contact friend s or available family and advise Alcohol • Security to remove person • Security to monitor Security Immediate Security and crowd affected person from area or crowd crowd behaviour controllers • On site medics or first aid • First aid on site Reject First Aid to attend • Remove person • Communication with immediately ambulance officers or • Contact friend s or hospital family and advise • Event to stop if required • Ensure that the area is well ventilated • Provide chill area for affected persons • Ensure that free water is available Power Failure • Independent power . Independent power Security Immediate Checked hourly by the supply supply onsite electrician • Backup generator • Backup generators re...j_....77 Accept Electrician . Fuel tanks checked and • Electrician on site full • Electrician on site • Security guards and crowd controllers monitor crowd • Exit sign to have battery backup power Disorderly • Security and crowd • Good radio Security Immediate Security and crowd conduct controllers to monitor communication controllers crowd behaviour between security I Accept Risk Possible Treatment Options Preferred Options Risk Rating Risk Rating Cost/benefit Person lime-table How will it be monitored? Analysis Responsible for BEFORE AFTER Implementation A: Accept Treatment Treatment B: Reject

. Remove person from • Police in attendance crowd and area if required • Advise police if required

Consumption • Security and crowd • Security to monitor Security and bar Immediate Security and Bar Manager of Alcohol controllers to monitor crowd manager crowd behaviour • Free water is Accept • Responsible serving available practices • Responsible serving • RAS trained bar staff practices • ID security checks for • Trained bar staff underage persons • Limit drinks per • Designated wrist bands if person there are any underage • Confiscated all persons containers brought • Limit to 4.5 standard onto the site drinks per person • Ensure free water is available to all patrons • Check persons bags entering the site • No container brought onto the event site Noise nuisance • If required noise . Noise modelling Music manager Immediate Music Manager caused to modelling to be done prior • Letter drop neighbours to the event • Hotline Accept • Letter drop to the residents close by • Monitor noise levels if required • PA Manager to stay within the required noise range as request by the shire • Hotline for complaints Litter left after • Staff to monitor and clean • Clean whilst in Event director Immediate On site staff the event up litter whilst event is in progress progress • Recyde bins Accept Volunteer Ensure that there general • is • Adequate manager adequate bins placed waste bins around the event site • Use a volunteer • Recycle all waste where group to assist with Risk Possible Treatment Options Preferred Options Risk Rating Risk Rating Cost/benefit Person Time-table How will It be monitored? I Analysis Responsible for BEFORE AFTER Implementation A: Accept Treatment Treatment B: Reject

possible the clean up • Request bins from local government • Use a volunteer group or club to do the clean up as a fund raiser

Unclean toilets • Staff to monitor and clean • Clean whilst event is Site manager Progressive Site manager and staff whilst event is in progress in progress • Any unserviceable toilet to • Fresh water available Accept be locked and provider to be contacted . Toilets to be service on an hourly basis Extreme • Maintain a weather watch • Check weather Event director Immediate and Event director weather. • Contact marquee • Contact suppliers progressive suppliers • Secure marquees Accept • Ensure electrician is on • Ensure that all lose site infrastructure is • Pre-empt site evacuation secured plan if weather becomes • Check power supply extreme • Evacuate site • Shut down power supply • Secure site and tie down any potential loose objects • Dismantle marquee if possible Prevention of a • A dedicated Jet Ski on • Maintain constant Contest Director Constant Contest Director/Event Shark Attack patrol in the water water watch Direc-tor/WSL Head Judge • Immediately stop Accept . Daily briefings with Jet Ski event team, Contest Director, • Clear water in event WSL Head Judge, First Aid of a Shark sighting Team • Maintain no surfing • Daily contact with Shire until water has been Rangers and Police deemed as safe • Two spotter on site in • Communication Judging Tower every day between event, of the event Rangers and Police Risk Possible Treatment Options Preferred Options Risk Rating Risk Rating Cost/benefit Person Time-table How will it be monitored? Analysis Responsible for BEFORE AFTER Implementation A: Accept Treatment Treatment B: Reject

• First aid on site • PA Announcements • Two way communications to be made at the between Jet Ski team and discretion of the Contest Director Event Director Natural • Partial temporary barriers • Increased Event Director Continual Event Director Hazards or fencing erected in the supervision by Shire vicinity of Surfers Point of AMR Rangers Accept Cliff Fall Hazard • Danger Warning signs Office affixed to perimeter and Injury to fencing P ublic • Security Personnel to patrol hazard zone • Public Warning system established (PA and megaphone alerts) . public Warning leaflets circulated at venue SCAFFOLD DECK FOR NORTH POINT 2017