Washburn Parish Council
Meeting: Full Council
Date: 3rd September 2018
Venue: Robinson Library, Timble
Commenced: 7.45 pm Concluded: 9.06 pm
Members Cllr C Ryder (Chair) Present Cllrs M Ainsley, A Campbell, J Davison, G Hebblethwaite, A Johnson, S Ryder, F Walkinshaw, K Wilson
In Attendance: Dr J Knowles (Parish Clerk), Cllr V Oldham (Harrogate Borough Council), Mr J King (Parish Caretaker)
Members of the Public Wishing to Speak in relation to Item 28 – the Definitive Map Modification Order (DMMO) Application regarding Billy Lane, Great Timble
Mr Mark Shields, Timble resident, requested further detail on what a restricted byway would mean in practice and understand the conditions on mechanically propelled vehicles. It was considered that any restrictions would be a loss of facility and at a real detriment to the people who live here.
Ms Elaine Davis, Timble resident, echoed these views and added that she would like to know who owns the road and who would be responsible for blocking any access. She also felt there is a public safety issue with the state of the road presently.
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Council Year 2018/19 Full Council 3rd September 2018 Mrs Stephanie Shields, Timble resident, wanted to know if the lane is blocked what is the alternatives for vehicular movement to access properties and farmland.
Mr Rob Aspbury, Timble resident, sought clarification on what is proposed as it would appear to be blocking access to farms and dwellings.
Mr Neil Dickinson, Timble resident, felt that any restriction on the road would not be for the benefit of the majority.
19. Apologies
Received from: Cllr H Barker
20. Declarations of Interest
No declarations of interest, of any nature, were received.
21. Minutes for approval:
Resolved: the minutes of Full Council on 2nd July 2018 were approved for accuracy by Cllr J Davison and seconded by Cllr M Ainsley, agreed unanimously and signed by the Chair
22. General Matters arising from the Minutes
No matters arising
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Council Year 2018/19 Full Council 3rd September 2018
23. A59 Kex Gill realignment
No update to report. The Clerk was requested to make enquiries as to when the planned repairs are to take place at Kex Gill and the likely timescales involved.
24. Police Matters
There were no Police in attendance. There were four reported crimes during June: 1 x theft in Blubberhouses of salt grit; 1 x criminal damage at Kex Gill; 1 x arson at Lindley Reservoir; and, 1 x Other offences at Stainburn Forest of fly tipping.
25. County and Borough Matters
Cllr V Oldham outlined that it has been a quiet few months. The Harrogate Lottery commences next week. There are a number of Heritage Open Days coming up including Harrogate Civic Centre. The Sunday Bus Services have been very successful with plans to continue to offer the service in 2019. There are efforts to look for pockets of land to provide more social housing throughout the district.
26. Plans considered since last meeting
The list of plans considered since the last meeting is attached
Resolved: that the comments be noted
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Council Year 2018/19 Full Council 3rd September 2018
27. Planning Application Decisions
No planning decisions to report
28. Correspondence Received
The following correspondence was received (26.06.18 – 26.08.18):
1. North Yorkshire County Council – Definitive Map Modification Order (DMMO) Application regarding Billy Lane, Great Timble
The Clerk read the letter received from North Yorkshire County Council and informed the meeting of two communications received and forwarded to councillors
Cllr A Campbell provided a synopsis of the background to the application and expressed disappointed that the BOAT application had missed the required timescales. Cllr Campbell wished to understand how the Parish Council would make representations to the Planning Inspector, identifying that the majority of residents are opposed to the restricted byway proposal.
Cllr V Oldham commented whether the option for a Statutory Declaration would be possible.
Cllr A Johnson asked whether the Parish Meeting Minutes of 2004/2005 could be used as evidence with regards to the request for the BOAT application.
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Council Year 2018/19 Full Council 3rd September 2018
Cllr J Davison reiterated that the majority of residents are opposed to the restricted byway proposal and requested that clarification be sought on what evidence is needed to build the case. In addition, clarification on what the restrictions would be on the byway and whether there is any flexibility that would allow vehicular access. Also, to explore who is the owner of the road as repairs are needed.
Cllr A Johnson would also like clarification on the deadline for responses.
In response to the letter received from North Yorkshire County Council the Clerk requested whether or not the Council wished to respond.
Resolved: Washburn Parish Council wishes to maintain its objection to the current Order which will record a Restricted Byway on Billy Lane, Great Timble
2. Yorkshire Local Council’s Association – The Good Councillors Guide to Finance and Transparency 3. Harrogate Borough Council – Parish Consultation – Answers to questions 4. Harrogate Borough Council – Budget 2019-2020 Consultation 5. Yorkshire Local Council’s Association – White Rose Update 6. Harrogate Borough Council – The Harrogate District Local Lotto 7. Harrogate Borough Council – Town and Country Planning (Permission in Principle) Order 2017 8. RAF Menwith Hill – Invitation to the Assumption of Authority Ceremony 9. Harrogate Borough Council – News from Harrogate Borough Council 10. Harrogate Borough Council – Broadband Survey 11. Nidderdale Plus – Update on the Nidderdale Strategic Partnership 12. Harrogate Borough Council – Tour of Harrogate Borough Council Civic Centre Page 12
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Council Year 2018/19 Full Council 3rd September 2018 13. Yorkshire Local Council’s Association – Government Shale Gas Exploration and Production Planning Consultation 14. Yorkshire Local Council’s Association – White Rose Update 15. Harrogate Borough Council – Parish Council Hardship Fund
Items 2-15 noted
29. Highways Issues
No issues to report
30. Maintenance
The following works have been completed by the caretaker:
1. Strimming and cutting back at Norwood, Fewston and Timble 2. Supply and fit of new water butt at Fewston Cemetery 3. Supply and painting of benches at Fewston Cemetery
New issues requiring action:
1. Otley to Timble crossroads – obscured sign needs trimmed 2. Inspection and maintenance of assets
31. Grass Cutting
The grass cut in the Parish has been undertaken by Hesseldens. They were requested to re-do North Lane. The Clerk is requested to get costs for grass cuts from contractors for next year.
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Council Year 2018/19 Full Council 3rd September 2018 32. Bank Mandate
The Clerk informed Members that a change was required to the bank mandate following the election.
Resolved: (1) that any three from four authorised signatories can sign cheques on behalf of Washburn Parish Council (2) authorised signatories to be: Cllr C Ryder (Chair), Cllr J Davison, Cllr K Wilson and Dr J Knowles (Clerk)
33. Viewfinder
The damage to the viewfinder is considerable but the Council agreed that they wish to see it repaired. Councillors agreed that Cllr F Walkinshaw would contact Sign Language with regards to exploring the costs of using different materials.
34. Commuted sums
The Clerk confirmed that commuted sums had been secured for use at Fewston Cemetery. The Parish Caretaker has been working on the installation of a new water butt and the painting of the cemetery benches.
35. Auditors Report
The Clerk presented the External audit report findings
Resolved: that the report be noted
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Council Year 2018/19 Full Council 3rd September 2018 36. Finance
To: All Members of the Parish Council From: Parish Clerk Accounts Paid General Accounts Jul-18
DETAIL GROSS VAT NETT
HMRC TAX 144.76 0.00 144.76 CLERKS SALARY 568.55 0.00 568.55 CLERK EXPENSES 85.00 0.00 85.00 CARETAKER 110.00 0.00 110.00 NORWOOD SOCIAL HALL 65.00 0.00 65.00 INFORMATION COMMISSIONERS OFFICE 40.00 0.00 40.00
TOTAL 1013.31 0.00 1013.31
Resolved: that the accounts paid be approved
37. Next Meeting
Monday 29th October @ 7.30pm in Robinson Library, Timble
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Council Year 2018/19 Full Council 3rd September 2018