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POLICY AND STRATEGY COMMITTEE
ABERDEEN, 10th June, 2008. Minute of Meeting of the POLICY AND STRATEGY COMMITTEE. Present:- Councillor Dean, Convener; and Councillors Cassie, Collie, Cooney, Corall, Crockett, Donnelly, Dunbar (substituting for Councillor Yuill), Ironside, Kiddie, McDonald (substituting for Councillor May), Malone, Milne (substituting for Councillor Wisely), Reynolds, John Stewart, Kevin Stewart, Kirsty West, Yuill (from Article 6); and Hunter (for Article 5).
MINUTE OF PREVIOUS MEETING
1. The Committee had before it the minute of their previous meeting of 29th April, 2008.
The Convener proposed that Members, including the external members of Policy and Strategy (Education), should be consulted on the possibility of having the Policy and Strategy (Education) meetings at 10.00am in the morning of Policy and Strategy Committee meetings, with the Policy and Strategy Committee meeting then commencing at 2.00pm.
The Committee resolved:- (i) that all members including the external members of the Policy and Strategy (Education) Committee be consulted on the possibility of the Policy and Strategy (Education) meeting being moved to an earlier time of 10.00am in order for the Policy and Strategy Committee to commence at 2.00pm; and (ii) to approve the minute.
COMMITTEE BUSINESS STATEMENT AND MOTIONS LIST
2. The Committee had before it the Committee Business Statement and Motions List compiled by the Head of Democratic Services on its outstanding business. 1482
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The Committee resolved:- (i) to remove items 2 (Review of Public Toilets), 3 (Campaign for Introduction of Tax on Plastic Shopping Bags), 5 (Vulnerable Witness Officer Pilot), 8 (Grassland Biodiversity Action Plan), 14 (A Partnership for Aberdeen), 18 (ACCess Aberdeen), and 23 (Proposed Repurchase of 40 Plane Tree Road) from the Committee Business List; (ii) to request reports back at the next meeting on items 4 (Golden Square – Car Parking Arrangements), 10 (Provision of Concierge/Caretaking Services), 11 (Local Area Co-ordinator – Same As Your Local Link (SAYLL)), 13 (Deferment of Housing Applications), and 16 (Pilot Begging Initiative); (iii) with reference to items 12 (Hazlehead Golf Courses), 15 (Control of Parking Zones – Future Strategy), and 20 (Coach Parking – Remit from the Disability Advisory Group), that a date for the reports to be brought to Committee be included in the next Committee Business Statement; (iv) with reference to item 3 (Campaign for Introduction of Tax on Plastic Shopping Bags), to write to Kimo UK thanking them for their help in the “Fantastic its not Plastic” campaign; (v) to request that Members be informed of date and future meetings between officers and BEAR; (vi) with reference to item 17 (Allotment Consultation Report and Action Plan) to note that a report would be brought to the next meeting and to request that copies of this report to be circulated to all allotment holders; (vii) with reference to the Motions List, to request an update on items 1 (Councillor Allan – Maintenance Repairs); 11 (former Councillor Rattray – Transport Arrangements for Night Flight Passengers); and 15 (Councillors Graham, Wisely, Cassie and Yuill – Renaming of Wards) at the next meeting; (viii) with reference to item 3 of the Motions List (Councillor Cormack – Green Burial Site), for officers to report back to the next meeting, and to look into whether Council policy would have to be changed in order for the Council to establish a green burial site; (ix) to request a report back to the next meeting on item 6 (Councillor Ironside – Parking on Pavements) linked to the trial in relation to parking on pavements; (x) to remove items 4 (Councillor Delaney – Microrenewables); 10 (Councillor Rattray – Visitors Pets in Sheltered Housing); and 12 (former Councillor Shirron – External Maintenance Work) from the Motions List; and (xi) with reference to items 13 and 14 of the Motions List, (former Councillor Shirron, former Councillor Harris and Councillor Graham – Adoption of Footpaths/Roads), that a detailed database be set up containing constituents complaints regarding unadopted roads and paths to be used in future and to remove these items from the list. 1483
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MATTER OF URGENCY
The Convener intimated that she had directed in terms of Section 50(B)(4)(b) of the Local Government (Scotland) Act 1973 that the following report be considered as a matter of urgency as the Committee had requested a full report to be considered at this meeting.
UNAUTHORISED GYPSY/TRAVELLER ENCAMPMENTS IN PUBLIC PARKS IN THE CITY – NOTICE OF MOTION BY COUNCILLOR CORMIE
3. With reference to Article 8 of the minute of meeting of the Committee of 29th April, 2008, the Committee had before it a report by the Head of Service for Community Planning and Regeneration, which reviewed the Councils management of unauthorised Gypsy/Traveller encampments in public parks.
By way of background the report explained that the Council’s “Policy and Procedure for Managing Unauthorised Gypsy/Traveller Encampments” was currently being reviewed by the Aberdeen City, Shire and Moray Traveller Inter- Agency Group and would be presented to the Policy and Strategy Committee at a later date. The report further explained that the Council’s partners (including Grampian Police, NHS Grampian, the Gypsy/Traveller Education and Information Project) were involved in this process as were Aberdeenshire and Moray Councils. The report advised that the policy would, in the same way as the current one, be aligned to those in the neighbouring Councils to give a consistent approach to Gypsy/Travellers when they cross boundaries.
The report stated that the legislation and national policies which have informed and shaped the current Council policy include (1) Race Relations Act 1976 as amended; (2) Human Rights Act 1998; (3) Housing (Scotland) Act 1987 (as amended by 2001 and 2003 Acts); (4) Homeless Guidance Definition of Homeless – Someone who has a mobile home or caravan, but has nowhere he/she is entitled or permitted both to put it and live in; (5) the Crown Office Adoption of the General Presumption of Non-Prosecution of Gypsy/Travellers regarding unauthorising encampments and failure by local authorities to assess or make provision for the need of gypsy/travellers will serve to reinforce the presumption against prosecution; (6) Scottish Executive guidelines for Managing Unauthorised Camping by Gypsy/Travellers (2004) which remain valid and were unlikely to change in the immediate future; (7) the recommendations of the Scottish Parliament’s Equal Opportunities Committee Inquiry of 2001 and Review of 2005; and (8) best practice as shared by members of COSLA and Site Managers Association. 1484
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The report stated (a) that the Council’s existing policy sets out current criteria to be taken into account in assessing the suitability of the site for the purposes of an encampment; (b) that the Aberdeen City Council (Parks and Outdoor Areas) Management Rules 2000 were of relevance as they empowered an authorised officer to expel or exclude from the relevant area any person whom they reasonably believe has contravened, is contravening or is about to contravene the Rules; (c) that Grampian Police had advised that they have no legal powers to enforce what were, by definition, Council written rules and that “imposing of charges and other terms and conditions” for such an Act was purely a civil matter; (d) that Section 61 of the Criminal Justice and Public Order Act 1994, allowed the police to direct trespassers to leave an area (and to remove their vehicles or property) where the Senior Police Officer present at the scene reasonably believed that either two or more persons were present with the intention of residing there for a period of time and that reasonable steps had been taken by, or on behalf of the occupier to ask them to leave. The Officer must also reasonably believe that either the group have caused damage to the land or property or threatened, abused or insulted the occupier or his employees or the group have between them six or more vehicles on the land; (e) that as the onus of dealing with unauthorised encampments usually lies with the owner of the land, accordingly, unless there is alleged criminal activity, the police involvement may be limited; (f) that once an encampment is actually set up on a park, the most effective legal option available to the Council for its removal will most likely be an eviction action and that since this policy is being reviewed at present there was an opportunity to ensure that the position on public parks was expressly covered and to expressly outline the Council’s approach to unauthorised Gypsy/Traveller encampments in public parks; (g) that the Gypsy/Traveller Education and Information Project had serious concerns about the Council moving to evict Gypsy/Travellers from any authorised encampments when they do not have adequate alternative accommodation for them; (h) that NHS Grampian had requested an extension to the unauthorised encampment in Westburn Park to allow the mother and her newborn child to access appropriate post natal health care at Aberdeen Maternity Hospital and that this request was subsequently refused, but serves as an example that this partner would treat each unauthorised encampment individually, even within a public park, and would not support a policy of “blanket evictions” from such areas; (i) it was unlikely therefore that the Council’s partners would sign up to a policy of immediate and automatic eviction of unauthorised encampments from public parks whilst there was insufficient accommodation provision within the city; and (j) it would seem advisable to ensure that the policy document expressly mentions public parks and outlines the Council’s approach to unauthorised encampments in public parks and that the Council should continue to assess each encampment on its individual merits. 1485
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The report included an appendix summarising the Equality and Human Rights Impact Assessments that were carried out on the 2nd of April, 2007 and 17th of October, 2007.
The report recommended:- that the Committee – (a) note the position on how Aberdeen City Council manages unauthorised Gypsy/Traveller encampments in public parks in the City; and (b) note that the substance of this report will be integrated within the full review of the Council policy on the Management of Unauthorised Gypsy/Traveller Encampments which is currently taking place.
The Committee resolved:- to approve the recommendations.
DOGS ON LEADS – NOTICE OF MOTION BY COUNCILLOR CORMIE
4. With reference to Article 9 of the minute of meeting of the Committee of 29th April, 2008, the Committee had before it a report by the Head of Economic and Environmental Sustainability outlining the legal and ethical implications of making any changes to the Council’s Rules regarding dogs on leads, and setting out the framework for making any changes to the Council’s Bye-laws and/or Rules.
The report advised that there was capacity within the relevant provisions of the existing Rules to enforce the behaviour of the public in controlling their dogs and that authorised officers had the right to (a) require that a dog be put on a lead, and (b) the right to require that a person and their dog remove themselves from an area. The report further advised that if met with refusal the only further action an officer could take was to request assistance from the Police, and that changing the Rules in line with this Motion would provide no additional enforcement capability.
The report stated that (1) The Land Reform (Scotland) Act 2003, and its derivative outdoor access code, clearly set the framework for access rights to parks and open areas by members of the public and that this piece of legislation restricted the Council’s ability to change the Rules in line with this Motion; (2) paragraph 3 of the Rules stated that “no person shall bring a dog into an outdoor sports area” and that this did not contravene The Land Reform (Scotland) Act 2003 if someone was in the process of using such a facility; (3) an additional paragraph could be added to the Rules when they were reviewed to the effect of banning dogs from, or requiring them to be kept on leads whilst in children’s play areas and formal planting areas and that this did not contravene the Act either; (4) Dundee, Edinburgh and 1486
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Glasgow City Councils had all reviewed their Rules and were now all in compliance with The Land Reform (Scotland) Act 2003 in that they permit public access with dogs to Parks and Open Areas either on a short lead or under close control; (5) aside from the enforcement of the Rules, members of the public were given some additional protection by the Dangerous Dogs Act 1991 which stated that an offence could be committed if a dog is dangerously out of control in a public place, bites someone or puts someone in fear and that in this instance a member of the public should telephone the Police who were duly authorised to act on such a matter; (6) a Dog Warden may also be called upon to assist in this matter but were not authorised to enforce this legislation. Under the terms of the Dog Fouling (Scotland) Act 2003, it was a criminal offence for a person in charge of a dog to fail to remove its faeces from a public place; and (8) a Dog Warden or Environmental Warden as well as the Police would be authorised to issue fixed penalty notices to anyone contravening this Act.
The report included a copy of The Aberdeen City Council (Parks and Outdoor Areas) Management Rules 2000, a letter of objection to the proposal made by Councillor Cormie and an invitation from Scottish Natural Heritage to the “Walkie! Taking the Lead for Closer Control” Workshop to be held on Tuesday, 24th June, 2008.
The report recommended:- that the Committee – (a) dispose of Councillor Cormie’s Notice of Motion; (b) instruct the Heads of Service for Planning and Infrastructure, Shelter and Environment for all Service areas, and Economic and Environmental Sustainability and the City Solicitor, in conjunction with all relevant services, to review in full all Bye-laws and Rules which affect access to land. Officers are to ensure that these are compliant with The Land Reform (Scotland) Act 2003 and where appropriate include provisions to the effect of banning dogs from, or requiring them to be kept on leads whilst within, appropriately signed Children’s Play Areas and formal planting areas; (c) instruct the Public Protection Manager and Head of Corporate Communications to raise public awareness of our Bye-laws and Rules, and relevant legislation, in relation to responsible dog ownership; and (d) instruct the Head of Shelter and Environment to ensure enforcement of our Bye-laws through effective use of our appropriately authorised officers.
The Committee resolved:- to agree the recommendations. 1487
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RESURFACING OF THE CASTLEGATE – NOTICE OF MOTION BY COUNCILLOR HUNTER
5. With reference to Article 8 of the minute of meeting of Area Committee Central of 28th May, 2008, the Committee had before it a report by the Head of Planning and Infrastructure which advised Members of the progress made to identify appropriate options for the resurfacing of the Castlegate. This had been done through the identification of problems and objectives for the area in consultation with the relevant Council officers, external representative bodies, user groups and the immediate community. Members were advised of a proposed programme for implementation of improvements for the short, medium and long- term options.
The report (1) requested approval to tender for, and appoint a contractor specialising in hard landscaping design and who had produced a preliminary, then detailed design for the resurfacing of the area in consultation with stakeholders and the local community to meet the agreed objectives for the area; and (2) advised that £70,000 of funding for this was available from the Energising Aberdeen Fund for 2008/09.
The report detailed the options, and explained that the total estimated cost of the proposals, if all phased installation recommendations were approved, would be £1,815,000. The report stated that the project could only proceed once funds were available as part of the 3 - 5 year non-housing capital budget programme from 2009/10 and would be subject to other identified priorities within this budget.
Area Committee Central had before them the following recommendations at their meeting of 28th May, 2008:- (a) note the contents of the report; (b) approve the phased implementation (detailed within the report) of the proposal, when funding becomes available as follows:- Phase 1 – Option 1 (plainstanes area for connectivity for Union Street) Phase 2 – Option 3 (area along the frontages of the business and residential properties) Phase 3 – Option 6 (central area of western section of Castlegate) Phase 4 – Option 8 (completion of remainder of eastern section of Castlegate); (c) approve the recommended design perimeter and phased implementation programme approach for the design; (d) instruct Planning and Infrastructure Services to tender for, and appoint, a suitable specialist hard landscaping designer to undertake the preliminary and detailed design for the resurfacing in line with the design perimeters and 1488
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phased implementation, in consultation with stakeholders and the local community; (e) instruct Planning and Infrastructure Services to update the Committee on the progress of recommendation (d) above through Committee Bulletins; (f) instruct Planning and Infrastructure Services to report back to the Committee for approval of the design prior to proceeding to implementation; (g) refer the decision of the Committee to the 10th of June, 2008 Policy and Strategy Committee for endorsement; and (h) refer the cost of implementation to the Non-Housing Capital Budget programme for 2009/2010 and beyond.
Area Committee Central resolved:- (i) that the work be progressed by way of phased implementation as follows:- Phase 1 – Option 3; Phase 2 – Option 6; Phase 3 – Option 8; Phase 4 – Option 1; and (ii) to otherwise agree the recommendations.
The Committee resolved:- to endorse for its interest, the resolution of Area Committee Central.
ELIGIBILITY FOR BUS PASSES
6. With reference to Article 6 of the minute of meeting of the Disability Advisory Group of 10th April, 2008, the Committee had before it a minute extract detailing the discussion which had taken place regarding the eligibility criteria in respect of the National Bus Concession Scheme. The extract advised that it had become apparent to the Disability Advisory Committee that some people with disabilities, particularly those with learning disabilities who qualified for a bus pass under the former Local Authority Scheme were no longer eligible in terms of the National Scheme.
The Disability Advisory Group resolved:- to draw to the attention to the Policy and Strategy Committee the anomalous position in relation to eligibility for a bus pass under the National Scheme which discriminates against certain groups of people with disabilities, in particular those with a learning disability; and to recommend that officers be requested to initiate a dialogue with appropriate officials in the Scottish Government and in particular Transport Scotland with a view of resolving the difficulties. 1489
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The Committee resolved:- (i) to request that the official investigating this item liaise with Councillor Kiddie on the issues involved and how to resolve them; and (ii) to agree the recommendation.
ALL OVER BRANDING ON BUSES
7. With reference to Article 3 of the minute of meeting of the Disability Advisory Group of 10th April, 2008, the Committee had before it an extract from this minute in which Councillor Kiddie had expressed concern that the matter of all over branding on buses had been under consideration by the Group for a long period of time and that no progress had been made in resolving the issues involved.
The Disability Advisory Group resolved:- (i) to request Roddy MacTaggart to contact other local authorities through the Scottish Council’s Equality Network to obtain information as to whether all over branding on buses is an issue of concern in other areas and report; and (ii) to request the Policy and Strategy Committee to take steps to address this issue as a matter of urgency; and in particular to request that this issue be raised with the Minister for Transport and the Scottish Government.
The Committee resolved:- to approve the request of the Disability Advisory Group and instruct officers to progress this matter.
ADVOCACY SERVICES
8. With reference to Article 12 of the minute of meeting of the Mental Health Services Working Group of 8th May, 2008, the Committee had before it a minute extract of this meeting which noted that (1) a document prepared by Advocacy Services Aberdeen had been tabled, relating to the independent advocacy provision in Aberdeen City for 2007/2008; and (2) Alistair Baird had provided an update in relation to advocacy services.
In this update, Alistair Baird had (a) made reference to the Scottish Executive’s initiative that the Health Board were to take the lead in developing and increasing advocacy services; (b) made reference to the recently resurrected Grampian Independent Advocacy Group, the services provided by Advocacy Services 1490
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Aberdeen and the current City Council Administration manifesto pledge in relation to advocacy; and (c) advised that the key issue was to determine whether advocacy services in Grampian were adequate for users in terms of the Mental Health (Care and Treatment) (Scotland) Act 2003.
The Mental Health Services Working Group resolved:- to remit the issue of the lack of progress in Grampian with regards to the provision of advocacy services to the Policy and Strategy Committee with a request that they (1) consider receiving a detailed report on the matter, and (2) advise how Aberdeen City Council plan to implement adequate advocacy service provision in terms of the Mental Health (Care and Treatment) (Scotland) Act 2003.
The Committee resolved:- to request that a detailed report be brought to the October meeting of the Committee.
ACCOUNTABILITY FOR PERFORMANCE
9. With reference to Article 13 of the minute of meeting of 29th April, 2008, the Committee had before it a report by the Corporate Director of Strategic Leadership, which provided information on the performance measures based on the corporate framework. The corporate information was provided in three appendices to the report, namely:- the Corporate Director’s overview of progress; the performance indicator score card; and detailed information for each indicator on the score card, where it was available.
With reference to indicator 4.1 (percentage of staff appraised in past twelve months) the Committee intimated their concern regarding the numbers of employees that had not been appraised in the past twelve months. The Corporate Director intimated that a decision had been taken at CMT to extend the deadline for the appraisals to the end of June, and therefore the figures should be approaching 100% by then.
The report recommended:- that the Committee consider the performance report and analysis as contained in the Appendices.
The Committee resolved:- to approve the recommendation. 1491
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DECLARATION OF INTEREST
Councillor MacDonald declared a non-pecuniary interest in the subject matter referred to in the following article. He did not consider that the nature of his interest required him to leave the meeting during consideration of the matter.
TRANSFORMATION STRATEGY – UPDATE OF CARERS STRATEGY
10. The Committee had before it a report by the Head of Service for Planning and Policy for Services to Adults which referred to the meeting of the Council held on 1st October 2007 whereat Members approved a report entitled “A Strategy for Transforming Adult Services – Health and Care for 2007 to 2010.” (Article 16 refers). The Strategy aimed to improve services to adults over the next three to five years.
The report (a) outlined the main principles proposed by carers in the development of an Interim Carers Strategy and action plan for one year to ensure that the Council is in a position to respond to and implement emerging policies in order to support carers through this period; (b) explained that within the Transformation Strategy were a list of Challenges and Objectives which underpinned the intended approach and upon which the recommendations were formed; (c) documented that Challenges included changing demographics (ageing population and increasing number of single person households) which created a gap in voluntary unpaid care; (d) indicated that unpaid carers play a very significant role in providing the care that allows people to remain in their own homes; and (e) outlined the objectives as follows:- • to adopt and implement strategies to involve and support unpaid carers in developing appropriate service provision (Vibrant, Dynamic and Forward Looking). • support income maximisation measures to help carers claim all the benefits to which they are entitled. • provide greater support for carers through the development of a Respite Bureau that will provide one point of contact for carers to hold all respite vacancies electronically and enable a Respite Broker to develop innovative approaches based on individual needs. • support carers to be as effective as they can by introducing training and support, and involve carers in training for professional staff on carers’ issues. • set an example as an employer, and become an employer of choice, by introducing non-financial incentives – such as monthly flexi-days for carers who work for Aberdeen City Council. 1492
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• increase payment for free professional and nursing care in line with inflation. A copy of the appended the interim strategy was appended to the report, which followed relevant guidance and policy directives to ensure the City Council addresses the priorities issues identified for the support of Carers.
The report recommended:- that the Committee – (a) approve the interim strategy and action plan; and (b) note that work is continuing in the development of a 2009-2012 strategy and action plan and this will be reported to a future meeting.
The Committee resolved:- to approve the recommendations.
SEAFIELD COMMUNITY COUNCIL – CHANGE OF NAME
11. The Committee had before it a report by the Head of Democratic Services which sought approval to alter the City Council’s Scheme for the Establishment of Community Councils to the effect that the name Seafield Community Council be changed to Craigiebuckler/Seafield Community Council.
The report indicated that by changing the name to Craigiebuckler/Seafield Community Council it would more accurately reflect the Council area.
The report recommended:- that the Committee approve in principle the alteration of the present scheme to the effect that the name Seafield Community Council be changed to Craigiebuckler/Seafield Community Council.
The Committee resolved:- to approve the recommendation.
MATTER OF URGENCY
The Convener intimated that she had directed in terms of section 50(B)(4)(b) of the Local Government (Scotland) Act 1973 that the following report be considered as a matter of urgency, in order that the required budgetary savings be met. 1493
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REVIEW OF OPENING HOURS WITHIN THE ART GALLERY AND MUSEUMS
12. The Committee had before it a report by the Head of Culture and Learning, Neighbourhood Services (Central Area), which sought approval in its aims to achieve £100,000 of savings by reducing its opening hours generally and also to save £7,000 from reducing the opening hours during the winter.
The report (a) considered the best way to achieve the required level of savings whilst endeavouring to minimise the impact that the reduction in service delivery to the public and opportunities to access cultural activities would cause; (b) highlighted that at the Council’s budget meeting on 14th February 2008 two decisions relating to the opening hours of the Museums and Galleries Service were taken as follows:- • to reduce Museums and Galleries Services budget by £100,000; and • to reduce Museums and Galleries opening hours in Winter to effect a saving of £7,000; (c) explained that a further item was included, which was to ensure that all shops and cafes break even, which was also agreed and would be subject to a further report; (d) advised that officers had reviewed the staffing rotas and believe it was possible to achieve a saving of £107,000 in 2008/09 by reducing the days that the venues are open to the public from seven to six; (e) proposed opening hours as follows (present hours in brackets):- Aberdeen Art Gallery Tuesday – Saturday: 1000 – 1700 (Monday to Saturday 1000 – 1700) Sunday: 1400 – 1700 (Sunday 1400 – 1700) Closed Monday
Aberdeen Maritime Museum Tuesday – Saturday: 1000 – 1700 (Monday to Saturday 1000 – 1700) Sunday: 1200 – 1500 (Sunday 1200 – 1500) Closed Monday
Provost Skene’s House Monday – Saturday: 1000 – 1700, closing for one hour at lunchtime, last admission at 1615 Sunday: 1230 – 1530 Closed Monday
Tolbooth (Seasonal July – September) Tuesday – Saturday: 1000 – 1700, closing for one hour at lunch time and last admission 1615. Sunday: 1230 – 1530 Closed Monday 1494
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(f) stipulated that arrangements would be made to open the venues on Aberdeen City Council designated Public Holiday Mondays although this would incur additional staffing costs; (g) recommended that this proposal be agreed to support the Council’s drive to promote the city as a weekend holiday destination and in recognition of the museum service’s role as a regional centre which people may wish to visit on a Holiday Monday; (h) highlighted that there may be a possible failure to meet the Council’s target to achieve being in the upper quartile of the Statutory Performance Indicator (SPI) returns for the Local Authorities in Scotland; (i) the impact would be reviewed in six months time; (j) outlined the cost benefit analysis that was undertaken; and (k) concluded by advising that closing venues earlier during winter would not result in the savings target of £7,000 and a reduction in trading opportunities for the shops and cafes would lead to a reduction in income generated.
The report recommended:- that the Committee – (a) agree to amend the opening hours as stated in the report; and (b) agree to the service opening venues on Aberdeen City Council designated Public Holiday Mondays, supported by additional promotion and activities.
The Committee resolved:- to approve the recommendations.
REVIEW OF MANDATORY, ADVISORY AND PART-TIME 20MPH SPEED LIMITS IN ABERDEEN CITY
13. The Committee had before it a report by the Head of Shelter and Environment, Neighbourhood Services (Central Area) detailing the observed effect on traffic of the implementation of mandatory, advisory and part-time 20mph speed limits across Aberdeen city.
By way of background the report explained that Central Government had passed legislation in 1999 which allowed all local authorities to implement 20mph speed limits and since that time Aberdeen City Council had gradually implemented a number of schemes across the city which varied in their nature and that the purpose of the report was to advise the Committee of the three different types of 20mph zone which were (a) advisory 20mph zones; (b) mandatory 20mph zones; and (c) part-time mandatory 20mph zones. 1495
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With reference to advisory 20mph schemes, the report advised that whilst advisory 20mph schemes had had the effect of reducing the speed at some locations, quite significantly in the case of Farquhar Road, in some instances speed had actually increased and that it was the view of officers that whilst advisory 20mph schemes may have had an initial benefit effect in terms of speed reduction, after the “bedding in” period motorists would gradually tend to ignore the advisory limit and speeds would return to the levels observed prior to implementation.
With reference to mandatory 20mph schemes, the report advised that the data collected indicated that the implementation of mandatory 20mph zones across the City had been particularly fruitful in terms of speed reduction with an average reduction of speed of 6mph, and that all zones reviewed had achieved speed reductions, the only exception being Wales Street where the speed limit was not complemented by physical traffic calming measures. The report stated that in looking at the evidence gathered through the survey data, it was apparent that mandatory 20mph zones were an effective tool in reducing vehicle speeds thus enhancing the safety of all road users.
With reference to part-time mandatory 20mph limits, the report advised that these were now in place at the majority of school locations across the City and that the information collected suggested that speed limits in the main had shown a decrease in vehicular speed. The report explained that whilst there had been some exceptions to this trend, most notably at Tullos Primary School and Torry Academy and whilst the trend in speed reduction was encouraging, it was not of a significant magnitude (3mph on average) and it was the view of Road Officers that if more rigorous enforcement were to be undertaken by Grampian Police, a marked reduction in speed may be achieved.
The report stated that (1) Grampian Police were responsible for the enforcement of 20mph speed limits across the city and that advisory schemes clearly could not be enforced as they were not supported by a Traffic Regulation Order; (2) mandatory 20mph zones and part-time mandatory speed limits were enforceable; (3) mandatory 20mph zones were generally self-enforcing due to their associated traffic calming features therefore Grampian Police felt it unnecessary to carry out enforcement in these areas; (4) Grampian Police had also informed that no enforcement had been carried out at the part-time mandatory 20mph limit locations; and (5) this was an area where it was felt that a period of enforcement may have had a positive effect and Road Officers would recommend that Grampian Police were best to carry out enforcement at these locations on a regular basis.
The report recommended: that the Committee note the contents of the report with particular attention given to the varying effects of the mandatory part-time speed limit and advisory 20mph 1496
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speed limits and to press Grampian Police to carry out regular enforcement of the part-time mandatory 20mph limits across the City.
The Convener moved seconded by Councillor Kevin Stewart:- That the Committee write to the Justice Secretary to request that he put pressure on Grampian Police to enforce these zones more rigorously; request officers to clarify whether there are Human Rights issues preventing the possibility of unmarked vehicles to be used to catch offenders; and approve the recommendations in the report.
Councillor Donnelly moved as an amendment that no Police involvement be requested but having failed to obtain a seconder the amendment fell and was not put to the meeting.
The Committee resolved:- to approve the terms of the motion.
DECLARATIONS OF INTEREST
The Convener and Councillor Yuill declared an interest in the subject matter of the following Article as a Board Member and substitute Member, respectively, of NESTRANS and Councillor Kevin Stewart declared in interest as the Chairman of the Board of NESTRANS. None of the members considered the nature of the interest required them to withdraw from the meeting during consideration of the matter.
STRATEGIC TRANSPORTATION PROJECTS
14. With reference to Article 18 of the minute of its previous meeting, the Committee had before it a report by the Head of Planning and Infrastructure which set out the progress to date on various strategic transportation projects within Aberdeen City and the wider area. The report provided updates on:- Regional Transport Strategy; Local Transport Strategy; Haudagain Roundabout Improvements; Access from the South; A96 Park and Ride; Bridge of Don Park and Ride; Berryden Corridor; South College Street; Access from the North – An Integrated Transport Solution; HOV/LVL Demonstration Project; and AWPR – Locking in the Benefits. 1497
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At this juncture, Councillor Ironside moved that the third Don Crossing should not be progressed.
The Committee then heard the Head of Democratic Services advise that this was in conflict with Standing Order 22 (Alteration or Revocation of Previous Decision).
Councillor Ironside moved, seconded by Councillor Cooney:- That the Standing Orders be suspended, as per Standing Order 23 (Suspension of Standing Orders).
On a division, there voted:- for the suspension of Standing Orders (4) – Councillors Cooney, Crockett, Donnelly and Ironside; against the suspension of Standing Orders (11) – the Convener; and Councillors, Cassie, Corall, Dunbar, Kiddie, McDonald, Malone, Milne, John Stewart, Kevin Stewart, Kirsty West and Yuill; absent from the division (2) - Councillors Collie and Milne.
The Committee resolved:- not to suspend Standing Orders.
The report recommended:- that the Committee – (a) acknowledge and agree the contents of the report in relation to all of the above projects, including the programmes and key milestones; and (b) instruct Planning and Infrastructure Services to advise the Committee of the future financial implications to the Council of the aforementioned schemes, as and when this information becomes available.
The Committee resolved:- to approve the recommendations.
ALTERATION TO EAST GRAMPIAN COASTAL PARTNERSHIP STRUCTURE
15. The Committee had before it a report by the Head of Economic and Environmental Sustainability, which set out plans to alter the East Grampian Coastal Partnership’s legal structure and sought nominations of Elected Members to sit on the Advisory Committee.
The report provided a brief background to the East Grampian Coastal Partnership and explained that the area covered by the Partnership was between Kinnaird Head at Fraserburgh and the mouth of the River North Esk, by St. Cyrus. Information relating to the establishment of the Partnership in 2005 and the way in 1498
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which it was originally set up was detailed in the report and it was now felt that a change in legal structure was needed. An options appraisal had been undertaken and presented to the Partnership’s Management Group for consideration. The report set out six options which had been put before the Group and Option 6 (Unincorporated Association with a formal agreement, hosted by a third party, but with changes to the established structure) was seen as being the preferred option. Details of the options were set out, along with the advantages and disadvantages of each option. The advantages of option 6 included the fact that it was simple and had worked to date and was resource efficient.
The report recommended:- that the Committee – (a) agree to alteration of the East Grampian Coastal Partnership’s legal structures as proposed in the report; and (b) appoint two Councillors to represent the Council on the East Grampian Coastal Partnership’s Advisory Committee.
The Committee resolved:- (i) that officers advise the East Grampian Coastal Partnership that future funding allocations would be subject to the budget process and could not be guaranteed and that in future years, would be unlikely to match Aberdeenshire Council’s contribution; and (ii) that Councillors Jaffrey and Clark would represent the Council on the Advisory Committee.
DRAFT SUSTAINABLE ENVIRONMENT STRATEGY
16. With reference to Article 15 of the minute of meeting of the Council of 13th February, 2008, the Committee had before it a report by the Head of Economic and Environmental Sustainability which set out a Draft Strategy for how the Council will manage and protect the physical environment for which it has responsibility. A general background to the Strategy was provided and the scope of the Strategy was also detailed. General aims of the Strategy included improving the quality of life for Aberdeen’s citizens and meeting the environmental requirements of the Aalborg Commitments. The main objectives of the report included providing high quality parks and green spaces and ensuring a high standard of street cleanliness initiatives and attractiveness. The legislative and policy context of the sustainable environment strategy were detailed and it was explained that the strategy would help the City meet the Scottish Climate Change Declaration 2007 obligations, Kyoto Protocol (1997) on climate change and the intentions in the both Climate 1499
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Change Bill (UK) 2007 and Climate Change (Scotland) Bill 2008. Information on how the strategy would operate was also provided.
The report recommended:- that the Committee – (a) approve the Draft Sustainable Environment Strategy for consultation, including with Community Planning Partners; (b) instruct the relevant Heads of Service to begin using the draft Strategy with immediate effect; and (c) request that a final Strategy be presented to the Committee after consultation.
The Committee resolved:- to approve the recommendations.
TREE PLANTING PROJECT
17. The Committee had before it a report by the Head of Economic and Environmental Sustainability, which set out the options available for the Council to meet the policy of planting a tree for every citizen by 2011, which was contained in Vibrant, Dynamic and Forward Looking.
It was explained that a total of 6,936 trees had been planted within the City in 2007/08 and that a further 195,064 trees needed to be planted by 2011 to meet the policy objective. Three options on how this project could be delivered were set out in the report, namely:- Option A, to adopt a three-year tree planting project from 2008-2011; Option B, to adopt a tree planting programme from 2008-2015; and Option C, to make no change to the existing tree planting programme. The advantages and disadvantages of each option were provided, along with tabulated information which showed the breakdown in costs of planting and maintaining the trees in relation to each of the options. A copy of the tree planting action plan was also appended to the report.
The report recommended:- that the Committee – (a) note the risks and benefits associated with the Options; (b) consider to adopt either Option A : a tree planting project to meet the 2011 target; or Option B : a longer term sustainable tree planting programme; or Option C : that no change be made to the existing tree planting programme; and 1500
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(c) recommend that an appropriate funding proposal be forwarded to the Resources Management Committee.
The Committee resolved:- to approve Option C and to enhance this by expanding where possible the “Tree for Me” scheme and to work and liaise with the Forestry Commission and explore opportunities for tree planting in terms of planning gain and by seeking the input of Community Councils.
MICRORENEWABLES : PLANNING LEGISLATION, GUIDANCE AND POLICY
18. With reference to Article 3 of the minute of meeting of the Environment and Infrastructure Committee of 22nd March, 2007, the Committee had before it a report by the Head of Planning and Infrastructure, which provided a response to a motion raised by former Councillor Delaney:- That Council recognises the contribution of microrenewables in the reduction of carbon emissions and urges our representatives in the Scottish Parliament to:- (1) review planning regulations in light of the Stern report to relax the regulatory regime and make it easier for individuals to retro-fit solar panels and wind turbines to their homes, bringing such devices within the permitted development regime when appropriate; (2) introduce appropriate planning and building control legislation, and, where appropriate, policy and guidance to require all new built properties to be constructed in a sustainable manner and fitted with appropriate micro renewable capabilities.
The report provided details of the policies related to sustainable developments, such as Scottish Planning Policy (SPP6) Renewable Energy, which was published in March 2007. It was explained that this document set out how the planning system should manage the process of encouraging, approving and implementing renewable energy proposals when preparing development plans and determining planning applications. The report provided a detailed explanation of the content of SPP6 and outlined the advice which had been produced by the Scottish Government.
The report explained that where it is not practical to update local plan policies prior to the implementation of the new planning legislation, supplementary planning guidance was required. This would provide an interim basis for efficient and consistent decision making, which could be incorporated into the statutory development plan when possible. Details of the advice given by the Scottish 1501
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Government, including details on the location, siting and building design of plans, in relation to the efficient use of energy were included in the report. The way in which the new policies fit in with the Council’s Development Plan and would be incorporated into the next Local Development Plan, was also outlined in the report.
The report recommended:- that the Committee – (a) note the report and, in particular, the new Scottish Government Policy and Advice for use in the determination of planning applications, the aims to secure significant reductions in carbon emissions beyond the 2007 building regulations emissions standard; (b) instruct the preparation of Supplementary Planning Guidance to provide an interim basis for efficient and consistent decision-making in accordance with the relevant advice, to be approved by the Planning Committee; (c) instruct that further consideration be given to the establishment of a fund to be used for the offsetting of carbon emissions, in the event that there are technical constraints to achieving the appropriate emissions reductions targets on-site or off-site; (d) refer this report to the Planning Committee for its interest; and (e) confirm the discharge of the resolution of 22nd March, 2007 by the Environment and Infrastructure Committee.
The Committee resolved:- to approve the recommendations.
DECLARATION OF INTEREST
Prior to consideration of the report referred to in the following Article, the Convener declared a non-pecuniary interest in the subject matter by virtue of her appointment by the Council to the Board of NHS Grampian. She considered the nature of her interest required her to vacate the Chair, leave the meeting and take no part in the consideration of or debate on the report. In the absence of the Convener, Councillor Kevin Stewart took the Chair for the following item only. 1502
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FINAL DRAFT CORE PATHS PLAN
19. The Committee had before it a report by the Head of Planning and Infrastructure, which provided feedback following consultation on the Consultative Draft Core Paths Plan and proposed a Final Draft Core Paths Plan. It was explained that the term Core Paths was introduced in the Land Reform (Scotland) Act 2003, which states that all local authorities and National Parks have a statutory duty to draw up a Core Paths Plan. This was described as providing “the basic framework roots sufficient for the purpose of giving the public reasonable access throughout their area”. Also detailed in the report, was that once a Final Draft Core Paths Plan has been agreed, it would be subject to a twelve-week period of statutory consultation in accordance with the Land Reform (Scotland) Act 2003.
Details on the development of the Core Paths Plan were provided and it was explained that the consultation process had included CD and paper copies of the Consultative Draft being distributed to various stakeholders, including land managers, community councils, and many others. Copies were also distributed to libraries throughout the City. The outcomes of the consultation were detailed in the report, and it was noted that ninety-five response had been received, which had generally been supportive. Improvements over recent years to the Deeside Way had been well received, and some responses had called for more routes to be included within built-up areas of the City.
The report recommended:- that the Committee – (a) note the responses received during consultation on the Consultative Draft Core Paths Plan and the subsequent changes proposed in the Final Draft; (b) instruct officers to proceed with publishing the Final Draft Core Paths Plan for statutory consultation; (c) note the possible resource implications of implementing the Proposed Final Core Paths Plan and refer it to the Capital Planning Process for consideration of funding for 2009/10 and future years; and (d) note the revenue implications and refer the matter to the Resources Management Committee.
The Committee resolved:- (i) to request officers to look into possible solutions regarding access to the Cornhill Hospital site; and (ii) to otherwise approve the recommendations. 1503
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HOUSING LAND RELEASE 2006-2010
20. The Committee had before it a report by the Head of Planning and Infrastructure which set out the issues surrounding the granting of planning permission on sites identified in the new local plan for 2006-2010.
The report explained that Scottish Planning Policy 3 (SPP3), requires planning authorities to provide a five-year supply of effective housing land and the structure plan details the amount of houses we need to allocate land for within the City. It was explained that Policy 9 of the Aberdeen and Aberdeenshire Structure Plan identified a need for 3,000 brownfield units and 800 greenfield units within the City between 2006 and 2010. The brownfield sites requirement was on course for being met but none of the greenfield sites had yet been provided. Due to various issues relating to the current Local Plan and indications that planning permission would not be granted on sites identified between 2006-2010 prior to the completion of a review of the current structure plan, the report was advising that the Council publish draft supplementary planning guidance for a ten-week public consultation exercise. It was explained that if this was then adopted, this would facilitate the release of sites identified in the Local Plan for 2006-2010 for residential development. A copy of the draft supplementary planning guidance was attached as an appendix to the report.
Councillor Malone moved that the site at Loirsbank Road, which was put forward as a site for ten units, be removed as a potential site but having failed to obtain a seconder the amendment fell and was not put to the meeting.
The report recommended:- that the Committee agree to draft supplementary planning guidance for consultation, as appended to the report, on housing land release for 2006-2010.
The Committee resolved:- to approve the recommendation.
WINTER MAINTENANCE PLAN 2008/09
21. The Committee had before it a report by the Head of Shelter and Environment, Neighbourhood Services (South Area) which provided an overview of the Winter Maintenance Plan for 2008/09. It was explained that the policy provides a detailed specification and operational plan for the reduction of the effect of winter weather on the roads and the report set out details of the rationale for the routes and types of cover which would be provided. The decision taken by Council on 14th 1504
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February, 2008, (Article 2 refers), approved a package of savings which included reducing the winter maintenance budget by £450,000 and an instruction to adopt similar service standards to those operated by the City of Edinburgh. Attached as an appendix to the report was a comparison with the staffing costs of Edinburgh, which showed that if these standards were to be adopted a saving of £15,000 would be made by Aberdeen City Council.
The report went on to provide explanations as to how routes around the City were prioritised, for both roads and footways. The ways in which savings could be made were also set out in the report, which included overnight operations commencing two weeks later and early morning operations also commencing slightly later in the year.
The report recommended:- That the Committee – (a) approve the winter maintenance plan for 2008/09; (b) approve the actions required to make the required budget savings of £400,000 for 2008/08; and (c) note the winter operations carried out in 2007-2008.
The Convener, seconded by Councillor Dunbar, moved:- That the Winter Maintenance Plan for 2008/09 and the actions required to make the required budget savings of £400,000 for 2008/09 be approved.
Councillor Ironside, seconded by Councillor Cooney, moved as an amendment:- That the savings be deferred until next year.
On a division, there voted:- for the motion (9) – the Convener; and Councillors, Cassie, Corall, Dunbar, Kiddie, McDonald, Malone, Kevin Stewart and Yuill; and for the amendment (3) – Councillors Cooney, Donnelly and Ironside; absent from the division (5) - Councillors Collie, Crockett, Milne, John Stewart and Kirsty West.
The Committee resolved:- (i) to adopt the motion and (ii) to request that information on the routes covered by the Winter Maintenance Plan be circulated to Members and Community Councils.
STRATEGIC DEVELOPMENT PLANNING AUTHORITY
22. The Committee had before it a report by the Head of Planning and Infrastructure, regarding the establishment of a Strategic Development Planning 1505
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Authority, as required by the Planning Etc (Scotland) Act 2006. It was explained that this would be established to manage the process of reviewing and preparing the strategic development plan and would take on the role of the Aberdeen City and Shire Strategic Planning Committee in terms of strategic land use planning matters.
The report provided details of the setting of the boundaries for the Strategic Development Plan area and the workings of the Joint Committee. Appendix 1 of the report provided details of the proposed boundaries, and Appendix 2 set out the proposed Minute of Agreement for the Authority.
The report had been considered by the Aberdeen City and Shire Strategic Planning Committee on 23rd May, 2008 (Article 6 refers) and a copy of the draft minute had been circulated to the Committee for their information. The Committee was now required to endorse the decision of the Aberdeen City and Shire Strategic Planning Committee and to appoint members to sit on the Joint Committee.
The Committee resolved:- (i) to appoint the six members who currently serve on the Aberdeen City and Shire Strategic Planning Committee to the Strategic Development Planning Authority, namely, Councillors Cassie, Cormie, Dean, Hunter, Jaffrey and Milne; and (ii) to appoint Councillors John West and Wendy Stuart as substitutes and to request the relevant group leaders to appoint a further four substitutes.
COMMUNITIES IN BLOOM 2008
23. The Committee had before it a report by the Head of Shelter and Environment, Neighbourhood Services (South Area), which informed members of Aberdeen’s entry into the international sector of Communities in Bloom 2008. A brief history of Communities in Bloom and Aberdeen’s success in the competition was provided. It was explained that attendance at award ceremonies had produced valuable contacts, insight into how Aberdeen needed to be presented if it was to compete as an international city, and an advocacy role with local politicians from the other competing countries. Details of this year’s award ceremony in Lethbridge, Alberta, Canada, were provided in the report and it was explained that if delegates from Aberdeen were to attend, one of the delegates would be requested to give a forty-minute presentation on the success of the Floral Displays and Gardens of Aberdeen. 1506
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The report recommended:- that the Committee - (a) note the Communities in Bloom entry for 2008 for Aberdeen and Dyce; (b) agree to send a delegation to Alberta, Canada, to represent the City at the symposium and award ceremony at an estimated cost of £1,800 per person; and (c) agree that the delegation should consist of the Lord Provost, or Chair of Aberdeen in Bloom Working Group, and an appropriate officer determined by the Corporate Director, Neighbourhood Services (South Area).
The Committee resolved:- to take no action in relation to this item, due to the current financial constraints.
PROCEDURE FOR ALLOCATION OF HOUSING FOR VARYING NEEDS
24. The Committee had before a report by the Head of Planning and Policy for Services to Adults, which set out the development of a sensitive letting policy in relation to Coronation Court and future housing for varying needs developments. The report explained that the new development at Coronation Court was due for completion in December 2008 and that the Housing for Varying Needs Board had instructed officers to investigate the implementation of a sensitive lettings policy, which would ensure optimal use of the accommodation and support facilities being provided at Coronation Court. Details of the accommodation and services which would be provided at the development were set out.
The current scheme of allocations for sheltered and very sheltered housing was appended to the report and it was explained that a review of these policies by the Scheme of Allocation Working Group was required, to ensure equity and optimal use of the available accommodation. The report went on to explain that due to the completion date of Coronation Court, the proposed policy review would be uncompleted and so it was proposed that a specific lettings panel be established to oversee the allocation of these new properties.
The report went on to provide details in relation to people in the delayed discharge category. It was explained that in order to achieve set targets, those whose discharge was delayed due to them not being able to return to their own home were given priority for the most appropriate housing. The report went on to explain that such cases are awarded x-medical priority and that this should be applied along with social needs points for the allocation of sheltered and very sheltered properties. 1507
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The report recommended:- that the Committee - (a) approve the new criteria and procedure for the allocation of housing for varying needs at Coronation Court, which introduces a panel of officers who will select suitable homemovers/homeseekers for vacancies in the housing for varying needs stock in accordance with the criteria; (b) instruct the Scheme of Allocation Working Group to undertake a review of policies, including those for amenity, sheltered and very sheltered housing and develop an allocation policy for Housing for Varying Needs; and (c) approve the applications of the x-medical category (urgent medical needs) for allocation of sheltered and very sheltered housing where the homemovers/homeseekers are in hospital and classified as “delayed discharge” or for those at risk of admission to hospital or a care home.
The Committee resolved:- to approve the recommendations.
RE-ACQUISITION OF FORMER COUNCIL HOUSING
25. With reference to Article 23 of the minute of meeting of Area Committee Central of 28th November, 2008, and Article 56 of the minute of meeting of the Resources Management Committee of 4th December, 2008, the Committee had before it a report by the Head of Resources Development and Delivery which provided a review of the Council’s policy on the re-acquisition of former council housing. The current policy regarding the re-acquisition of former Council housing was detailed in the report.
The report explained that the Head of Resources Development and Delivery, the Head of Planning and Policy for Service to Adults and the Head of Shelter and Environment for the Neighbourhood Services areas had established a project team to consider and review the current policy, as per the request for a review by the Resources Management Committee and Area Committee Central. The report detailed the areas of the policy which were unclear and where a lack of clarity and flexibility existed. Areas of inconsistency and efficiency in the current policy included that it did not take into account the Scottish Government’s Mortgage to Rent Scheme and it did not cover the re-purchase of former Council housing to assist site assembly in advance of major renovation, housing renewal or regeneration. 1508
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The proposed new criteria for purchasing former Council houses were listed in the report, namely:- (1) Where a property is proposed to be demolished to make way for new housing over an urban regeneration scheme being promoted by Aberdeen City Council or alternatively if the building is suffering from major structural failure; (2) Where the property meets the housing for varying needs standards. This would include amenity and sheltered housing or houses where significant barrier free adaptations have been undertaken: (3) Where low-rise or high-rise flatted buildings require major repair or renovation and the owner can not afford his/her share of the cost and the re- purchase is essential to ensure that this work can be undertaken; and (4) Where the owner is failing their mortgage repayments and their lender has instigated repossession proceedings. In this instance, the Scottish Government’s Mortgage to Rent Scheme would apply and would require the owner to apply directly to the Scottish Government to access the scheme. Section 3.3 of the Scottish Government’s Mortgage to Rent Manual, dated November 2004, defines the required evidence of repossession proceedings to be- • a calling up notice • an initial writ notice of default • a possession of order
The criteria which were to be applied for valuation, other than in instances with an owner with mortgage difficulties, were also detailed in the report and it was explained that all valuation advice would be obtained from the District Valuer. A diagram showing the step-by-step process which would be followed when considering an application to re-purchase was attached as an appendix to the report. Details of the right of appeal and the impact of regeneration were also provided in the report.
The report recommended:- that the Committee - (a) note the deficiencies and inconsistencies within the existing policy; (b) approve the revised criteria under which the Council will consider the re- purchase of a former Council house as set out in the report; (c) approve the basis of valuation in each individual case to be as described in the report; and (d) approve that a right of appeal to the Corporate Director for Resources Management be available to an owner whose original application is refused on the basis that it does not meet the criteria set down in the policy. 1509
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The Committee resolved:- to approve the recommendations.
HOUSING (SCOTLAND) ACT 2006, GUIDANCE FOR LOCAL AUTHORITIES – CONSULTATION RESPONSE
26. The Committee had before it a report by the Head of Planning and Policy for Services to Adults which outlined the consultation process on the Scottish Government’s Draft Guidance to the Housing (Scotland) Act 2006, Guidance for Local Authorities. The report explained that responses were required by 1st July, 2008, and that although there was no requirement for Aberdeen City Council to respond, it was felt that it was appropriate to do so as the legislation would have a great influence on the design of the Council’s Scheme of Assistance, which would replace the current private sector housing grant scheme.
The report provided the background to the legislation and explained that the Housing (Scotland) Act 2006, was legislation which would give local authorities powers to begin delivering the new policy objectives of the Scottish Government with regards to private sector housing. It was explained that the legislation would provide power which would allow local authorities to engage and assist private home owners in ways in which it was previously unable to do so and would introduce the Scheme of Assistance which would replace the current grant system with advice and practical assistance as well as the ability to offer loans, subsidised loans and grant assistance. It was explained that the Council was currently undertaking a review of its service delivery to the private sector, with the aim to make better use of resources and introduce changes required to implement the new opportunities which were being provided by the Act. It was explained that the consultation was seeking the views of local authorities on the guidance that would be required by the Scottish Government regarding how local authorities would implement the powers and carry out the duties as set out in the Act. It was explained that the guidance was produced in six separate volumes and details of each volume was set out in the report.
A full copy of the consultation on Draft Guidance and Regulations was attached as an appendix to the report.
The report recommended:- that the Committee - (a) note the content of the report and authorise the Head of Planning and Policy for Services to Adults to progress with a full response to the Scottish Government by 1st July, 2008; 1510
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(b) agree that the Convener of the Policy and Strategy Committee and the Lead Councillor for Housing, sign off the full response prior to submission to the Scottish Government; and (c) instruct the Head of Planning and Policy for Services to Adults to issue a copy of the response to all members of the Committee and then to all Councillors once the response has been submitted to the Scottish Government.
The Committee resolved:- to approve the recommendations with the addition of the shadow lead Councillor for Housing with regards to recommendation (b).
SHELTERED HOUSING: POLICY REGARDING PETS
27. With reference to Article 10 of the minute of meeting of the Community Services Committee of 27th March, 2007, the Committee had before it a report by the Head of Health and Social Care, Neighbourhood Services (North Area), which detailed the outcome of a residents survey on the pilot project which had been carried out, in relation to visitor’s pets being allowed into sheltered housing complexes. The report explained the motion had been raised by former Councillor Rattray at Council on 14th December, 2005, (Article 20 refers), which proposed that the scheme to enable residents in sheltered housing complexes to have their carers bring pets with them when visiting may have a positive effect on residents who had been unable to take pets with them when they moved into such complexes.
The report explained that a pilot scheme was undertaken and a survey on the impact of the original pilot was carried out in January 2007 and reported back to Committee. A second pilot scheme ran from May to November 2007 and a survey was issued to all 44 blocks of sheltered housing, with responses being received from 30 of the blocks. The report showed that out of 754 responses received, 603 were in favour of the Council making the policy permanent with only 151 respondents being against the idea. Also noted was that 712 of the responses received said that no difficulties had been caused by the pilot scheme. Overall, the analysis showed that the majority of residents in sheltered housing complexes favoured making the policy permanent and that very few residents had experienced any difficulties.
The report recommended:- that the Committee - (a) note the results of the residents survey; (b) agree that the policy of allowing visitors to bring residents pets on visits to sheltered housing be made permanent; and 1511
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(c) authorise officers to issue guidelines to all sheltered housing blocks to fully implement the decision.
The Committee resolved:- to approve the recommendations.
ON-LINE STRATEGY 2008-2009
28. The Committee had before it a report by the Head of Service Design and Development, which was proposing and seeking approval for the implementation of the newly developed on-line strategy 2008-2009 and its associated vision, objectives and actions. The report explained that the on-line strategy set out the next steps required to increase the use of on-line resources and it was explained that the strategy would help deliver the further development and promotion of the corporate website as a key method of communication, engagement and the delivery of public service and aligned with the work currently being done in the CRM programme. It was also noted that it would help with the more effective delivery of information, knowledge-sharing, communication and engagement with employees throughout the Council’s internet site.
The report explained that the strategy was made up of ten objectives which provided clear direction for improvement and that each objective had actions and target dates associated with it. These objectives included extending the range of on-line services, delivering more interactions and transactions between citizens and the authority and the promotion of social inclusion, by ensuring that the website and intranet could be used by all. It was noted that the on-line strategy would play a significant role in helping to ensure that all on-line provision of information and services would be co-ordinated, with resources being used effectively and standards being adhered to.
A full copy of the on-line strategy was attached as an appendix to the report.
The report recommended:- that the Committee endorse and approve the implementation of the on-line strategy 2008-2009 as a whole and in particular the action plan associated with it. The Committee resolved:- to approve the recommendations. 1512
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PEOPLEFIRST - A WORKFORCE STRATEGY
29. The Committee had before it a report by the Head of Human Resources, which set out the PeopleFirst workforce strategy, which had been developed to help provide a strategic approach to Human Resources Management and set out the priorities for people management for the next five years. The report explained that the PeopleFirst strategy pinpointed five key strategic people management priorities for the Council, namely development leadership; raising the performance bar; effectively managing resources; developing the organisation; and joint working with strategic partners. The report then went on to explain that these priorities were seen as being a link between the way that people were managed within the Council and the Council’s overall aims and ambitions. Nine areas of work which were identified as being critical to delivering the strategic direction of the strategy were also set out in the report and were as follows; • Development of a Corporate Workforce Plan. • Continuing to develop and implement a Corporate Recruitment Strategy. • Continuing to develop and implement a Corporate Retention Strategy. • Continuing to implement all facets of the Health and Safety Strategy. • Developing and implementing a Corporate Development Strategy. • Increasing linkages between corporate HR initiatives and services. • Providing analytical management information to service to better support managers in tackling people issues. • Continuing to support equality throughout the Council • Prioritise good industrial relations.
The report then went on to explain that the format of the PeopleFirst strategy had been made deliberately different from the usual types of strategy documentation, as it was seen as being essential that the strategy could be understood throughout the Council and be quick to read, digest and engage with.
A copy of the draft PeopleFirst workforce strategy “PeopleFirst - Building for Change 2008/09 - 2012/13” was attached as an appendix to the report.
The report recommended:- that the Committee (a) approve and endorse the PeopleFirst strategy for immediate dissemination through services as the Council’s Corporate People Strategy; and (b) note the work to follow from PeopleFirst and endorse the continued work to prioritise strategic people management issues and their link to the wider planning framework of the Council. 1513
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The Committee resolved:- to approve the recommendations.
DECOUPLING THE SCOTTISH PARLIAMENTARY AND LOCAL GOVERNMENT ELECTIONS - CONSULTATION
30. The Committee had before it a report by the Head of Democratic Services, which provided a draft consultation response to a consultation paper issued by the Scottish Government in relation to the decoupling of the Scottish Parliamentary and Local Government elections.
The report explained that the Scottish Government had published a response to the Gould Report which reported on key aspects of the May 2007 elections. The report explained that the Scottish Government had accepted the recommendations contained in the report to decouple the Scottish Parliament and Local Government elections and that a consultation paper regarding this decoupling had been launched. Options had been listed in the consultation document as ways of moving towards a different cycle of elections, and the document explained what changes to the Council term would be required in order to achieve each option.
The report explained that the options were to continue to hold the Local Government elections in the same year as those in the Scottish Parliament but to move them to another date; to hold the Local Government election half way through the term of the Scottish Parliament; holding the Local Government election one year after the date of the Scottish Parliament elections; and holding the Local Government elections one year prior to the date on the Scottish Parliament elections. The report went on to explain that the Scottish Government was in favour of the second option of holding Local Government elections half way through the term of the current Scottish Parliament and achieving this by extending both the present Council term and the next Council term by one year. The Convener moved, seconded by Kevin Stewart:- that the Local Government elections be held half way through the term of the Scottish Parliament by extending both the current Council term and the next term, resulting in two five-year terms.
Councillor Ironside moved as an amendment, seconded by Councillor Cooney:- that the Local Government elections be held half way thought the term of the Scottish Parliament by reducing the current and next Council terms to two three year terms. 1514
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On a division, there voted:- for the motion (9) - the Convener and Councillors Corall, Donnelly, Dunbar, Kiddie, McDonald, Malone, Kevin Stewart and Yuill; for the amendment (2) Councillor Cooney and Ironside; absent from the division (5) Councillors Cassie, Collie, Crockett, John Stewart and Kirsty West.
The Committee resolved:- to adopt the motion and in the response to the Scottish Government to express a preference for achieving the decoupling of the Scottish Government and Local Authority elections by way of two five year terms between Local Authority elections.
NEW LEGISLATION - CONSUMER PROTECTION FROM UNFAIR TRADING REGULATIONS 2008 AND BUSINESS PROTECTION FROM MISLEADING MARKETING REGULATIONS 2008
31. The Committee had before it a report by the Head of Shelter and Environment, Neighbourhood Services (Central Area) which advised of recent changes to trading standards legislation and of the associated implications to the Council. The report also sought authorisation of appropriate officers within the Trading Standards Service to enforce the Consumer Protection from Unfair Trading Regulations, 2008 and the Business Protection from Misleading Marketing Regulations 2008.
The report explained that the Consumer Protection from Unfair Trading Regulations 2008 (CPRs) implemented the Unfair Commercial Practices Directive, and applied to transactions between a business and a consumer. The different ways in which enforcement could be dealt with were set out and it was noted that the CPRs were one of the biggest changes to the legislative regime relating to Trading Standards in the last two decades. Due to the wide scope of the legislation, the report explained that the repeal or partial repeal of a number of pieces of legislation, including the Trade Descriptions Act 1968, the Consumer Protection Act 1987 and the Price Marketing (Food and Drink) Service Order 2003, had been necessary. As a result of the broad scope of the legislation, officers had attended training on how to apply the legislation with regards to issues both covered by the previous laws and those which were not.
It was also explained that the Business Protection from Misleading Marketing Regulations 2008 (BPRs) implemented the Misleading Comparative Advertising Directive 2006 and prohibited advertising which misleads traders and only allows comparative advertising in certain circumstances. It was noted that the BPRs had been introduced to ensure that the overall level of protection was not reduced, 1515
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following the revocation of some of the legislation by the CPRs. The report noted that the Council has a statutory duty to enforce both the CPRs and the BPRs with the choice of criminal or civil enforcement options.
The report recommended:- that the Committee – (a) authorise officers within the Trading Standards Service to enforce the Consumer Protection from Unfair Trading Regulations 2008 and the Business Protection from Misleading Marketing Regulations 2008; and (b) delegate the power to authorise individual officers of the Trading Standards Service to the Heads of Service for Shelter and Environment for all Neighbourhood Services.
The Committee resolved:- to approve the recommendations. - KATE DEAN, Convener 1516
POLICY AND STRATEGY COMMITTEE 10th June, 2008
Older People’s Working Group 14th January, 2008
ABERDEEN, 14th January, 2008. - Minute of Meeting of the OLDER PEOPLE’S WORKING GROUP. Present:- Councillor Clark, Champion for Older People, Chairperson; and Councillors Cooney and Cormack.
Also Present: Aileen Brown, Consultation and Monitoring Group; Louise Farmer, Age Concern Scotland; Doug Cook, The Pension Service; Robert McDonald, Voluntary Service Aberdeen; George Thomson, Grampian 50+; Audrey Gibb, Grampian Police; Ron Wood, Healthy Living Network; Heather Hardisty, NHS Grampian.
Also in Attendance: Harriet Mowat, Mowat Research; Dave Ramsay, Dave Valentine and Lesley Dunbar, Strategic Leadership, Aberdeen City Council; Mary Anderson, Events Officer, Continuous Improvement, Aberdeen City Council; and Elizabeth Thomson, Scottish Helpline for Older People, Age Concern Scotland.
MINUTE OF PREVIOUS MEETING
1. The Group had before it the Minute of its previous Meeting of 27th August, 2007.
The Group resolved:- to approve the Minute.
OLDER PEOPLE’S ACTION PLAN - BEING INFORMED THEME: SCOTTISH HELPLINE FOR OLDER PEOPLE AND INFORMATION DEVELOPMENT PROGRAMME
2. The Group received a presentation from Elizabeth Thomson, Age Concern, on the Scottish Helpline for Older People, which stated that:- • the Helpline was initially set up as it was felt there was a need for older people in Scotland to have a reliable source of information; • the Helpline was managed by Age Concern, but part of a consortium who all oversee the Helpline; • the Helpline was launched in 2004 and is telephone based, manned by three full-time, two part-time and two volunteer staff; • the purpose of the Helpline is to advise over 50s where to get advice and information they require from, for example, the Citizens Advice Bureau. 1517
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Ms. Thomson gave an overview of the main issues that were being reported to the Helpline, and advised that one of the most common reasons for calling the Helpline was to get advice on the Scottish Government Central Heating Programme, particularly regarding the waiting time and the shortage of contractors that there seemed to be. Ms Thomson advised that Age Concern were lobbying the Scottish Government on this issue.
Ms. Thomson also highlighted that there had been a rise in calls regarding elder abuse since the launch of the Helpline in 2004. She was encouraged that this was being reported, but saddened that so much elder abuse was apparent in Scotland.
The Group resolved:- to support Ms. Thomson and the Scottish Helpline for Older People in their aim to raise awareness of the Helpline.
OLDER PEOPLE’S ACTION PLAN LEARNING, CULTURE AND SPORTS (ACTIVE AGEING) THEME: SENIORS IN THE CITY 2007
3. The Group had before them results of the questionnaire which was conducted at the Seniors in the City 2007 event.
The results were positive, with 89 people rating the festival “excellent” or “good”, and none opting for the other options of “average”, “poor” and “very poor”. The results also suggested that the venues and times were suitable for those attending, and all of the respondents of the questionnaire stated that they would attend a future Older People’s Festival.
The Group then received a verbal report from Mary Anderson, Events Organiser, Aberdeen City Council regarding the Seniors in the City 2007 Event. During the presentation Mrs Anderson advised that around 3000 people had taken part in the Festival, and of these, 93 people had returned completed questionnaires regarding the event.
The Group were circulated a brochure for the Festival, photographs of some of the events and activities that were on offer during the Festival.
Mrs Anderson intimated that in terms of the money that was allocated to the Festival, which was around £20,000, it was a huge success and she wished to note that she was very grateful for the time that was received in kind from City Council employees and other partner orgnisations. 1518
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Older People’s Working Group 14th January, 2008
The Group resolved:- (i) to increase the publicity for such events in the future; (ii) to thank staff for their efforts in achieving the success of this event; and (iii) to note the information contained in the report.
OLDER PEOPLE’S ACTION PLAN - HEALTH AND SOCIAL CARE THEME: TRANSFORMATION PROJECT
4. Dave Ramsay, Principal Planning Officer at Aberdeen City Council circulated a report updating the group on the Transformation Strategy. He explained that all services for adults were under review and that public leaflets were being produced explaining these changes and would be available shortly. He highlighted that NHS Grampian colleagues had been very helpful and supportive during the process of transformation, as they had been subject to similar changes.
The report included a diagram illustrating the Transformation Strategy. This included the headings (a) Drivers, which included Aberdeen City Council’s vision for 2010, comparative performance with other Councils, demographic changes, and the ageing population; (b) Shifting the Balance of Care, which included the change from looking at those who go into residential care to ascertain if those people could be cared for at home and how their independent living could be enhanced in other ways; (c) Implementation; (d) Action; and (e) Maximising Opportunities, which included looking at social enterprises, community programmes and the different ranges of support available and looking at whether these projects know how to contribute and also if they were utilising the services available.
The Group resolved:- to note the report and the paper circulated.
OLDER PEOPLE’S ACTION PLAN - JOBS AND PROSPERITY THEME - FINANCIAL INCLUSION ACTION PLAN ANNUAL REVIEW
5. The Group had before them a report by Ronnie Wood from the Healthy Living Network. Mr. Wood advised that the Financial Inclusion Sub-Group had met on 26th November, 2007 in order to look back over the year to identify achievements, and to review the tasks for the year ahead. He provided a summary of this in his paper. The four areas of focus remain unchanged from last year as (a) reducing barriers, (b) integrating services, (c) health and wellbeing and (d) supporting people to stay in their home. 1519
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Older People’s Working Group 14th January, 2008
The report continued to describe developments and ongoing work from 2006 to 2007. The report advised that:- • The Point, which launched in October, 2007 now has an information desk dedicated to Older People open four mornings weekly, offering benefits advice and signposting to other services as required. Aberdeen City Council and The Pension Service employees had received cross training to increase each other’s knowledge and widen the information and help that could be provided on first contact; • 1,000 copies of the Older Person’s Information DVD were now ready for distribution. Aberdeen’s Healthy Living Network (AHLN) intended to consult the Consultation and Monitoring Group on how to distribute the DVD, which had been funded by Aberdeen’s Healthy Living Network and Aberdeen City Council. • AHNL feel that the Woodend Hospital Project had been very successful, so to encourage further use of the self-referral service, AHLN had established an information stall manned three times weekly and meetings had taken place with the day hospital and community dieticians. Both felt they had access to a regular flow of patients and felt the referral would be useful. • AHLN had carried out an information gathering exercise to map financial inclusion provision across the city for all ages. This report clearly identified the need for a wider exercise and the need for resources to effectively carry out this work. A lottery application had been submitted to support this work and is awaiting outcome. • AHLN had been working towards a partnership approach by agencies to provide a permanent on-site single point of contact to allow earliest possible access to financial help and advice during a stay or visit to Aberdeen Royal Infirmary for patients and relatives. Mr. Wood advised that progress had been slow but positive, and that ARI had committed to the project. • the SHOP initiative, which was not contained in the 2006/2007 action plan, was described as a better way of providing information. It was noted that the project was at a very early stage. • Credit unions, facilitated by the AHLN Cash in Your Pocket, had successfully worked together to improve awareness. A joint leaflet had been produced aimed at older people and they worked collectively during Older Person’s Week, community and other events providing talks and information stalls. Mr. Wood re-enforced the progress that had been made, as previous to this project the three credit unions operating in the city had previously never worked together.
The report concluded by highlighting the areas requiring renewed focus which included (a) employment issues; (b) a directory of financial services; and (c) consulting on forms and leaflets. 1520
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Older People’s Working Group 14th January, 2008
The Group enquired if a copy of the Older Person’s information DVD could be distributed to each of the sheltered housing complexes throughout Aberdeen.
The Group resolved:- (i) to look into the possibility of distributing the DVDs to sheltered housing complexes in Aberdeen; and (ii) to note the information contained in the report.
RESULTS OF SUCCESSFUL AGEING ACTION RESEARCH PROJECT
6. With reference to Article 6 of the Minute of Meeting of the Group of 27th August, 2007, the Committee had before them a report entitled “Supporting a Resilient Organisation Through Age Leadership”, compiled by Dr. Harriet Mowat of the Mowat Research. The report began with an introduction to the paper and continued to describe the remit of the feasibility study, which was to identify a programme of action research which supported strategic leadership relating to ageing attitudes and practice within an action research framework.
The report stated that:- • data was collected from ten interviewees and two focus groups; • the data suggested a commitment to working in the public sector, but an urgent need to control the workflow and the pace of change; • there was a nervousness about the future changes, particularly around the Equal Pay and Modernisation process; • communication between the different tiers in the organisation were not sufficiently fluent.
The report proposed that a management programme would be created, based on research into successful ageing and using an action research framework. This would be designed to assist employees to manage (a) their personal growth, (b) their contribution to Aberdeen City Council and (c) their life choices. Dr. Mowat advised that the benefits of this programme would include (1) a focus on supporting resilience as a main characteristic in the Council workforce; (2) better employee wellbeing; (3) greater awareness of personal ageing and its imperatives; (4) higher levels of employee engagement; (5) reduced absenteeism; (6) increased productivity; (7) maximisation of the skills inherent in a diverse workforce; and (8) opportunities for Aberdeen City Council to demonstrate creative and forward thinking leadership which would be transferable to other organisations.
Dr. Mowat advised that the programme, if agreed, would last 13 months and would be completed in June 2010. It would initially focus on three groups within Aberdeen 1521
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Older People’s Working Group 14th January, 2008
City Council that were identified by the interviewees which would be (1) homecarers; (2) residential care staff in old age homes; and (3) line managers, who have responsibility for staff personal development and professional practice.
The report advised that a Mowat Research day is costed at £650 plus VAT and that based on a 42 week year the total cost of a 30 month programme (based on 105 days work) would be a total of £68,250. Dr. Mowat added that there was a great scope for funding that may be available for this project.
The Group expressed their concerns at the cost of the project, but agreed that it may be worthwhile if the funding could be found.
It was suggested by the Group that pre-retirement courses should be provided two to three years before retirement.
The Group resolved:- (i) to ask officers in Community Planning and Regeneration to address the concerns raised in relation to the cost of the project, and requested that the Corporate Director for Strategic Leadership consider these issues and submit a report to a later meeting on the best way to proceed with this proposal (for example utilising European, Scottish Government, Central or Partnership Funding); and (ii) to otherwise note the report.
OLDER PEOPLE’S COMMITTEE RELAUNCH
7. The Group received a presentation from Louise Farmer from Age Concern on the relaunch of Aberdeen Committee for Older People. She stated that:- • the Committee was originally launched in 1977, reformed in the 1990’s, but in October 2006, meetings were put on hold; • although Voluntary Service Aberdeen (VSA) would continue to support the Committee, it could no longer convene or administer the Committee; • she contacted Aberdeen Council for Voluntary Organisations (ACVO), and they had intimated that they would support the relaunch of Aberdeen Committee for Older People, and a meeting was now convened for 31st January, 2008; • all previous members of the Committee would be invited to this meeting to discuss the future of the Committee and also how it might operate; • she would keep the Group informed of progress on the relaunch of Aberdeen Committee for Older People. 1522
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Older People’s Working Group 14th January, 2008
The Group resolved:- to note the information provided.
SCOTTISH CENTRE FOR INTERGENERATIONAL PRACTICE ROADSHOW WITH ABERDEEN CITY COUNCIL
8. The Committee had before them promotional materiel for the Scottish Centre for Intergenerational Practice Roadshow, to be held in Aberdeen provided by Lesley Dunbar, Development Officer, Aberdeen City Council. The flyer detailed that:-
• the Scottish Government had recently approved the establishment of a Scottish Centre for Intergenerational Practice, to support and stimulate intergenerational working throughout the country; • the Centre would work with public, private and voluntary sector organisations, as well as individuals and families, to gather and share best practice, provide information and support, and develop new opportunities for intergenerational working in communities; • the purpose of the roadshow events would be to (a) find out about intergenerational activities and projects that have happened across Scotland; (b) hear about examples of new approaches to intergenerational working; (c) learn about what works best in different areas; and (d) hear what communities, organisations, families and practitioners would like the Scottish Centre for Intergenerational Practice to do.
Ms. Dunbar advised that the date of 4th March, 2008 had been confirmed for this event.
The Group resolved:- to note the information.
MINUTES OF MEETING OF OLDER PEOPLE’S CONSULTATION AND MONITORING GROUP
9. The Committee had before them the Minutes of Meetings of the Older People’s Consultation and Monitoring Group of 11th September, 9th October, 13th November and 11th December, 2007. 1523
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Older People’s Working Group 14th January, 2008
With reference to Article 1 of the Minute of Meeting of 13th November, 2007, the Group enquired as to whether there had been any confirmation regarding the means testing for community alarm services.
Louise Farmer intimated that there was none as yet but that she will be pursuing this strongly. She advised that the date of the next meeting was 15th January, 2008 and that she would seek clarification on this point then.
The Group resolved:- (i) to get clarification from the Older People’s Consultation and Monitoring Group regarding the question on means testing; and (ii) to otherwise note the Minutes.
FUTURE MEETING ARRANGEMENTS/DATE FOR REVIEW OF OLDER PEOPLE’S ACTION PLAN
10. The Group heard Lesley Dunbar explain that a review of the Older People’s Action Plan was due, and that therefore the Group should discuss this at its next meeting.
The Group resolved:- to meet next on 17th March, 2008 and asked the Head of Democratic Services to make the necessary arrangements. - COUNCILLOR RONALD CLARK, Champion for Older People, Chairperson. 1524
POLICY AND STRATEGY COMMITTEE 10th June, 2008
Communal Cleaning Working Group 8th February, 2008
ABERDEEN, 8th February, 2008. - Minute of Meeting of the Communal Cleaning Working Group. Present:- Councillor Malone (Chairperson); and Councillors Crockett, Kiddie and May.
Officers in Attendance:- Clare Campbell and Wendy Carle, Neighbourhood Services (Central Area); Kevin Kelly, Strategic Leadership; and Martyn Orchard and Allison Swanson, Resources Management.
Apologies for absence were intimated on behalf of Councillor Donnelly.
MINUTE OF PREVIOUS MEETING
1. The Working Group had before it the minute of its previous meeting of 31st October, 2007.
With reference to Article 4 of the minute concerning the concierge service in multi storey blocks within the city, the Chairperson enquired who was responsible for reviewing the service and whether a new group should be established to oversee the matter. The Chairperson then reminded members that the service was introduced as a pilot scheme only, and emphasised the importance of a review of the current service being undertaken and a decision on the future of the service being made. Kevin Kelly advised that an officers group had been established which would drive forward this initiative.
There followed discussion during which (a) the Clerk to the Working Group advised that the Community Services Committee had agreed that two separate Working Groups be established, one to look at communal cleaning and caretaking services (the Communal Cleaning Working Group) and another to review concierge services (which had yet to meet); and (b) members agreed that a decision on the future of the concierge service had to be made; and that caretaking and concierge services were interrelated, therefore both initiatives should be progressed by one group.
The Working Group resolved:- (i) to approve the minute; (ii) to recommend to the Policy and Strategy Committee that the remit of the Communal Cleaning Working Group be extended to enable it to consider and report with proposals in relation to the concierge service; and (iii) to instruct Kevin Kelly to invite all members with multi storey blocks in their ward to attend a meeting with officers regarding the concierge service in an advisory capacity. 1525
POLICY AND STRATEGY COMMITTEE 10th June, 2008
Communal Cleaning Working Group 8th February, 2008
REVIEW OF CARETAKING SERVICE – PROJECT PLAN
2. With reference to Article 2 of the minute of its meeting of 31st October, 2007, the Working Group had before it a project plan for the review of the caretaking service which had been prepared by Clare Campbell.
The plan set out the various stages and activities to be conducted/completed within the review as well as the timescale and officer responsible for each of the stages.
The Working Group then heard from Wendy Carle who advised that as agreed by the Policy and Strategy Committee on 30th October, 2007, the communal cleaning contract had ceased, with the exception of multi storey blocks, from 1st January, 2008. She then advised that the tender document for the cleaning of multi storey blocks only for the duration of 2008, discussed at the previous meeting of the Working Group, had not yet been issued due to various issues regarding TUPE arrangements. However, discussions between legal and procurement services within the Council were ongoing, in order to co-ordinate a tender which satisfied TUPE requirements, and it was envisaged that a new contract could be operational by the beginning of April, 2008. Until a new contract was up and running, the Council had put in place alternative arrangements to undertake the cleaning of multi storey blocks across the city.
There followed discussion regarding the review and the future of the caretaking service for multi storey properties, during which members agreed (a) that the review should examine both the caretaking and concierge service together as one; (b) that it was important that the review clarified what the Council and its tenants wanted and expected from the service; (c) that once a remit for the service had been identified officers could then ascertain suitable and innovative service delivery options which would address current issues; (d) that a project manager was required to develop and progress the review; and (e) that a decision on the future of the service and the most appropriate service delivery option should be made within the year.
The Working Group resolved:- (i) to approve the project plan, and agree that it should review the caretaking and concierge service together; (ii) to agree that Clare Campbell should project manage the review and project plan; and (iii) otherwise to note the information. 1526
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Communal Cleaning Working Group 8th February, 2008
DATE OF NEXT MEETING
3. The Working Group considered the date of its next meeting.
The Working Group resolved:- to meet on Thursday 13th March, 2008 at 3.30pm. - AILEEN MALONE, Chairperson. 1527
POLICY AND STRATEGY COMMITTEE 10th June, 2008
Housing and Social Work Cases Review Panel 3rd March, 2008
ABERDEEN, 3rd March 2008. - Minute of Meeting of the HOUSING AND SOCIAL WORK CASES REVIEW PANEL. Present:- Councillor Malone, Chairperson; and Councillors Crockett, Dunbar, Kiddie and Robertson. Also Present:- Councillor Corall for Case No. 7598.
Apologies for absence were intimated on behalf of Councillor Graham.
MINUTE OF PREVIOUS MEETING
1. The Panel had before it the minute of its previous meeting of 21st January 2008.
The Panel resolved:- to approve the minute.
EXEMPT INFORMATION
Before proceeding, the Panel resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the public be excluded from the meeting on the grounds that it was likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information as defined in paragraphs 2 and 7 of Schedule 7(A) to the Act. There being no members of the public in attendance, the Panel proceeded to consider the following items of business.
ELMWOOD PROJECT UPDATE AND SOCIAL WORK CASE
2. With reference to Article 3 of the minute of its meeting of 29th October 2007, the Panel had before it a report by Pete Richmond, Strategist (Social Care Commissioning) which provided an update on the Elmwood project and an individual case.
The report (a) advised that the aim of the Elmwood project was to oversee the resettlement of citizens from Aberdeen to community based alternatives; (b) updated that work had continued with potential providers of support services in 1528
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Housing and Social Work Cases Review Panel 3rd March, 2008 order for them to develop systems for managing Individual Support Funds (ISFs); (c) explained that ISFs were a method of developing self directed support with people who might not have the capacity to manage themselves and a network to help; (d) highlighted that this method was more self directed in that the provider of the service managed specific funds for the individual concerned; (e) stated that work with potential housing providers had continued, both with individual organisations and with the co-ordinating group, Next Stage Housing Group, and that the primary determining factor regarding timescales would be securing the tenancies; (f) advised that the aim of moving at least three current residents out of Elmwood in the current financial year would not be met, however the Council had earmarked funding for support packages in 2008/09; and (g) referred to the individual case which the Panel had previously considered, explaining that the individual concerned would be one of the first three people to move from the unit, and that the care manager allocated to the individual remained in contact with the family.
The Panel heard Mr Richmond in furtherance of the report, who answered a number of questions from members in regard to funding issues, the involvement of NHS Grampian, and plans to meet with Housing Associations in terms of the provision of suitable housing.
The Panel resolved:- (i) to note the report; and (ii) to request Mr Richmond to keep the Panel informed of progress.
FEEDBACK ON PREVIOUS CASES
3. With reference to Article 2 of the minute of its meeting of 10th December 2007, the Panel had before it a report by the Corporate Director for Neighbourhood Services (Central Area) which provided an update on cases considered six months previously.
The Panel resolved:- (i) to request officers to keep the Panel informed regarding Case No. 7583; and (ii) otherwise to note the report. 1529
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Housing and Social Work Cases Review Panel 3rd March, 2008
HOUSING CASE
4. The Panel had before it a report by the Corporate Director for Neighbourhood Services (Central Area) which contained particulars of an application for Council housing which could not be dealt with within the scheme of allocation or under delegated powers.
The Panel heard Councillor Corall in respect of Case No. 7598.
The Panel resolved:- in respect of Case No. 7598, to ask the Independent Medical Adviser to check if the applicant could be considered for sheltered housing, which failing to decline the request and advise the applicant that they would have to await an offer of accommodation on normal turn of points priority. - AILEEN MALONE, Chairperson. 1530
POLICY AND STRATEGY COMMITTEE 10th June, 2008
Housing and Social Work Cases Review Panel 28th April, 2008
ABERDEEN, 28th April, 2008. - Minute of Meeting of the HOUSING AND SOCIAL WORK CASES REVIEW PANEL. Present:- Councillors Cassie (substituting for Councillor Malone), Dunbar, Graham, Kiddie and Robertson.
Apologies for absence were intimated on behalf of Councillors Donnelly and Malone.
CHAIRPERSON
1. In Councillor Malone’s absence, the Panel resolved that Councillor Kiddie chair the meeting.
MINUTE OF PREVIOUS MEETING
2. The Panel had before it the minute of its previous meeting of 3rd March, 2008.
Councillor Kiddie gave a brief update with regard to item 2 of the minute, Elmwood Project Update and Social Work Case, and suggested that Pete Richmond give an update on the project at the next meeting of the Panel.
Councillor Graham intimated that he had an issue with the progress of case 7585, that had been discussed at a previous meeting of the Panel of 3rd September, 2007. He explained that he had raised his concerns with officers but was unhappy with the response.
The Panel resolved:- (i) to request Councillor Graham to further pursue case 7585 with officers, and if the matter was unable to be resolved to request a report to the next meeting; (ii) to request an update on the Elmwood Project at the next meeting; and (iii) to approve the minute.
EXEMPT INFORMATION
Before proceeding, the Panel resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the public be excluded 1531
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Housing and Social Work Cases Review Panel 28th April, 2008
from the meeting on the grounds that it was likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information as defined in paragraph 2 of Schedule 7(A) to the Act. There being no members of the public in attendance, the Panel proceeded to consider the following items of business.
HOUSING CASE 7599
3. The Panel had before it a report by the Corporate Director for Neighbourhood Services (North Area) which contained particulars of an application for Council housing which could not be dealt with under the Scheme of Allocations.
The Panel resolved:- to approve option 3 as contained within the report and to offer the tenant a 1 bedroom property of flatted type, within areas of slightly higher letting demand than the tenant’s current property.
HOUSING CASE 7600
4. The Panel had before it a report by the Corporate Director for Neighbourhood Services (Central Area) which contained particulars of an application for Council housing which could not be dealt with under the Scheme of Allocations.
The Panel heard Councillor Kiddie in respect of this case. It was noted by the Panel that Social Work services had made no comment on this case, and that a few points needed clarification. It was suggested that the case be deferred to the next meeting of the Panel in order for more information to be incorporated into the report.
The Panel resolved:- to defer this case to the next meeting of the Panel. 1532
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Housing and Social Work Cases Review Panel 28th April, 2008
HOUSING CASE 7601
5. The Panel had before it a report by the Head of Resources Development and Delivery which contained particulars of an application for Council housing which fell outwith the terms of the Tied Tenancy Policy.
The Panel heard Councillor Cassie in respect of this case.
The Panel resolved:- to approve option 1 as contained within the report and to allow the tenants to convert their tenancy from non-secure to secure. - JAMES KIDDIE, Acting Chairperson. 1533
POLICY AND STRATEGY COMMITTEE 10th June, 2008
Mental Health Services Working Group 17th October, 2007
ABERDEEN, 17th October, 2007. - Minute of Meeting of the MENTAL HEALTH SERVICES WORKING GROUP. - Present:- Councillors Adam, Kiddie and Leslie. Officers in attendance:- Alistair Baird, Julie Thomson and Mark Masson (Clerk).
An apology for absence had been intimated on behalf of Claire Wilkie.
APPOINTMENT OF CHAIRPERSON
1. Councillor Leslie proposed that Councillor Kiddie be appointed as Chairperson of the Working Group.
The Working Group resolved:- to appoint Councillor Kiddie as Chairperson.
ROLE AND REMIT OF THE MENTAL HEALTH SERVICES WORKING GROUP
2. The Working Group had before it Article 12 of the Minute of Meeting of the Community Services Committee of 16th September 2003 which related to the undernoted motion by Councillor Kiddie:- “That Aberdeen City Council agrees to ask the Community Services Committee to consider establishing a time limited Working Party to review the provision of community support services for people with mental health problems and the funding required to ensure adequate provision. Such review to take account of the views of the voluntary sector and the user and carer interests”.
The Community Services Committee had approved the terms of the motion and the appointment of this Working Group.
The Chairperson (a) made reference to the previous decision that the Working Group would be time limited and proposed that the Group should meet on a regular basis, namely twice a year to endeavour to raise the profile of Mental Health Services and establish partnership working links with NHS Grampian in this field; (b) explained that one in four people will experience Mental Health problems in the course of their life; (c) indicated that there was a need to link to Scottish Government policies and national initiatives; and (d) advised that there was a need to focus on advocacy services. 1534
POLICY AND STRATEGY COMMITTEE 10th June, 2008
Mental Health Services Working Group 17th October, 2007
Discussion then focussed on the information which the Working Group would require to begin its work and the following was proposed or noted:- • that an Event to include presentations be organised to raise the profile of Mental Health Services and to inform the Policy and Strategy Committee of Mental Health issues; • that a stock taking exercise is being undertaken by Alistair Baird in terms of identifying new initiatives, legislation and guidance, determining what services require to be addressed in terms of shortfalls and gaps in service provision, outlining areas of concern and producing a Workplan in this regard;
The Working Group resolved:- (i) that a stock taking exercise be undertaken by Alistair Baird in terms of identifying new initiatives, determining what services require to be addressed in terms of shortfalls and gaps in service provision, outlining areas of concern and producing a Workplan in this regard; (ii) that an Event to include input from NHS Grampian in the form of informative presentations be held in December 2007 to raise the profile of Mental Health Services; (iii) that all Members of the Council, Members of the Community Health Partnership Committee and representatives from the Mental Health Reference Group be invited to attend the Event; and (iv) to note that Alistair Baird, Claire Wilkie and Sandy Reid (NHS Grampian) would meet to consider the arrangements for the Mental Health Services Event.
FINDINGS AND RECOMMENDATIONS
3. The Working Group had before it an updated version of its key findings and recommendations, which provided information in relation to Legislation, Services/Gaps, Voluntary Sector Information and Funding Issues.
In relation to item 1.1 of the document, the Chairperson advised that the Chief Executive was taking an active key role to progress advocacy services and had spoken with the Chief Executive of NHS Grampian in this regard. He suggested that the concerns and service gaps in relation to the provision of advocacy services be considered during the Mental Health Services Event in December.
In addition, Alistair Baird indicated that Laura Gray, NHS Grampian had requested a meeting to discuss and update the Grampian-Wide Advocacy Plan, which Health was leading. He also explained that he had received a draft document prepared by students from Robert Gordon University who had been tasked to produce 1535
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Mental Health Services Working Group 17th October, 2007 information relating to advocacy for people with mental health problems, however the document did not contain substantive conclusions or recommendations.
In relation to item 2.4 of the document, Alistair Baird advised that Claire Wilkie and Julie Thomson would be meeting with Michael Inglis, Governor of HMP Craiginches and Susan Stewart, Health Advisor, located in the prison. He intimated that the focus of discussion would be concerns, gaps in service and other issues surrounding the high number of prisoners with mental health problems. Julie Thomson advised that recent figures had shown that 90% of all inmates suffer with mental health problems.
In relation to item 2.8 of the document, which highlighted the need for an increased range of opportunities for people to socialise during the late evening as an alternative to pubs and clubs, the Chairperson advised that funding had been cut from Mental Health Aberdeen which resulted in the withdrawal of the weekend service held at the Alford Centre.
Alistair Baird made reference to the 3-Year Carers Strategy and advised that mental health support would be discussed at the Carers Strategy Working Group.
The Working Group resolved:- (i) that concerns and service gaps in relation to the provision of Advocacy Services be considered during the Mental Health Services Event in December 2007; and (ii) to otherwise note the document and the information provided.
MINUTE OF PREVIOUS MEETING
4. The Working Group had before it the Minute of its previous meeting of 27th February, 2007.
The Working Group resolved:- to approve the Minute. 1536
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MATTERS ARISING
5. (A) Prisoners with Mental Health Problems
Reference was made to Article 2 (Service Gaps - Bullet Point 1 number 1) of the minute, wherein it was noted that it was unclear whether officers had written to the appropriate Scottish Government Minister(s) highlighting the need for dedicated staff to help prisoners with mental health problems and seeking the financial support required to make this provision available locally.
Alistair Baird advised that there was a requirement to identify what services were available locally prior to writing to Ministers and that this issue would be raised with Michael Inglis, Governor of HMP Craiginches and Susan Stewart, Health Advisor during their meeting with Claire Wilkie and Julie Thomson.
The Working Group resolved:- (i) to note that the issue of the provision of dedicated staff to help prisoners with Mental Health problems and seeking the financial support required to make this provision available locally would be raised with Michael Inglis, Governor of HMP Craiginches and Susan Stewart, Health Advisor during their meeting with Claire Wilkie and Julie Thomson; and (ii) that an update on the position be provided at the next meeting of the Group.
(B) Personal Allowance
Reference was made to Article 2 (Service Gaps - Bullet Point 1 number 2) of the Minute, wherein it was noted that it was unclear whether officers had written to the appropriate Scottish Government Minister(s) highlighting the inadequacy of the personal allowance awarded to people in residential accommodation, and requesting that consideration be given to increasing this nationally.
The Working Group heard Alistair Baird indicate that there was a need to conduct a local survey of people’s experiences in terms of the impact the personal allowance has on individuals. He explained that such a survey would be useful for the Scottish Government.
Councillor Kiddie advised that the Scottish Association for Mental Heath Aberdeen had already raised this issue with the Scottish Government and was advised that there was an ongoing review of welfare benefits. He suggested that this issue be raised at the meeting of MP’s and MSP’s with representatives from the Disability Advisory Group to be held on 23rd November 2007. 1537
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The Working Group resolved:- (i) that it be remitted to the Disability Advisory Group (DAG) that the issue of personal allowance be raised at the meeting of MP’s and MSP’s with representatives from DAG to be held on 23rd November 2007; and (ii) that Claire Wilkie be instructed to provide written feedback to Members of the Group on the outstanding items which were required to be updated as identified within the Minute. Alistair Baird would liaise with Claire Wilkie in this regard.
STRATEGY FOR TRANSFORMING ADULT SERVICES
6. The Working Group had before them for information, a report by the Corporate Director of Strategic Leadership, which presented a Strategy for Transforming Adult Services from 2007 to 2010.
The report which was considered by the Council at its meeting on 1st October 2007, explained that the Transformation Strategy would provide direction for the considerable amount of work still required within Services to Adults over the next two years in relation to work arising from the national change programmes.
The report also explained that the purpose of the Strategy would therefore be:- • to provide strategic direction and priority to ensure available resources are aligned to the needs of citizens • to provide area teams with strategic leadership to assist in the delivery of modern, effective and efficient services that link available resources to outcomes • to provide Elected Members with an evidence-based, strategic picture that will support them in taking bold and sometimes difficult decisions • to build capability within strategic leadership for strategic analysis, planning and monitoring • to build capability in operational teams for delivering high performing, integrated, citizen focus services through a culture of continuous improvement.
The report summarised the main points as follows:- (1) that although the Council had some high performing services, overall Services to Adults was not consistently performing amongst the best in Scotland, and in order for the Council to deliver high performing services and be recognised as a leading Council in Northern Europe by 2010, the Council had a long way to go to achieve this in the majority of Adult Services; (2) that the analysis also indicated that the current structure of the services were not consistently citizen focused, and there are significant areas where the 1538
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Council was not targeting resources to meet demand and therefore the Council needs to look for ways of adjusting the resource mix (for example the Council was potentially over-providing in residential care and under- providing services that enable adults to live independent lives); and (3) the analysis of budgets demonstrate that the Council was currently consuming far more resources than was justified or available in the current environment.
The report contained 31 recommendations, which were approved by the Council.
The Working Group resolved:- to note that the Mental Health Services Event to be held in December 2007 would consider some of the issues contained within the report.
SOCIAL WORK SERVICE ACTION PLAN – LINKS TO MENTAL HEALTH SERVICES
7. The Chairperson raised concerns in relation to the inadequate number of Mental Health Officers employed by the Council to meet the responsibilities of the mental health service. He indicated that he was aware of the situation that Mental Health Officers were being paid a higher salary within Aberdeenshire Council and therefore Officers who had been trained with the City Council were actively seeking to apply for posts within Aberdeenshire Council.
It was noted that the Council’s implementation of equal pay and modernisation programme (Single Status) might have had a detrimental effect for retaining Mental Health Officers.
Julie Thomson advised that it takes approximately 18 months to train Mental Health Officers and that discussions had been held in the North East to consider the formulation of a Grampian-wide pool of Mental Health Officers to undertake duties throughout the region.
The Working Group resolved:- to formally record the Group’s concerns in relation to a possible failure by this Council to meet it’s statutory requirement in terms of fulfilling a minimum and/or adequate number of Mental Health Officers within the Mental Health Service due to the Council’s implementation of equal pay and modernisation programme. 1539
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ANY OTHER COMPETENT BUSINESS
8. At this point in the proceedings, the Chairperson declared the meeting open for any other competent business, whereupon Alistair Baird made reference to an American made documentary DVD entitled “Psychiatry – An Industry of Death” which he had acquired.
Members were given the opportunity to view the DVD on loan.
The Working Group resolved:- To note the information provided.
DATE OF NEXT MEETING
9. The Working Group had under consideration a date for its next meeting.
The Working Group resolved:- to meet on Wednesday 16th April, 2008 at 10.00am - JAMES KIDDIE, Chairperson. 1540
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Electoral Boundaries Working Group 20th May, 2008
ABERDEEN, 20th May, 2008. - Minute of Meeting of the ELECTORAL BOUNDARIES WORKING GROUP. Present:- Councillors Allan (as a substitute for Councillor Young), John Stewart, McCaig and McDonald (as a substitute for Councillor Stuart). Also in attendance:- Sandy McConochie and Drew Baillie, Grampian Valuation Joint Board; and David Gow, Martin Allan and Helena Mackenzie, Democratic Services.
APPOINTMENT OF CHAIRPERSON
1. The Working Group was required to appoint a Chairperson.
The Working Group resolved:- to appoint Councillor John Stewart as Chairperson.
GENERAL BUSINESS
2. Background information from the Boundary Commission for Scotland relating to the Local Inquiry had been circulated to the Working Group for their information. Officers explained that the Outline Stage Plan Constituency Review dates and timetables that had been detailed in the information were no longer applicable. Provisional dates for the North East Scotland Local Inquiry had been received from the Boundary Commission, which were the 14th – 16th October, 2008, although these dates were still to be confirmed.
The Working Group discussed the co-option of external members and it was explained that a similar Group had been established previously and 3 members of the Civic Forum were invited to join the Group, and it was felt that this would once again be beneficial. The Group then went onto discuss future meetings and it was agreed that 3 meetings of the Group would be sufficient, between now and the Group’s proposals being submitted to the Policy and Strategy Committee of 7th October, 2008, prior to the Local Inquiry. The content of the meetings was discussed and the following provisional timetable and content was outlined:- • Meeting on 24th June or Friday 27th June, 2008, at 12.30 – to discuss polling district information, current boundaries and projected figures, as well as any provisional proposals (as detailed below). • Lunchtime meeting during the week beginning 4th or 11th August, 2008 - to agree the proposals which would be going out for public consultation 1541
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• Lunchtime meeting during the week beginning 15th or 22nd September – to discuss the results of the public consultation and form a response to be submitted to the Policy and Strategy Committee of 7th October, 2008.
During discussions relating to the content of the meetings, it was agreed that it would be helpful to have the information regarding the July 2007 electorate figures which had been used by the Boundary Commission for Scotland in the drawing up of the proposed new boundaries. The Group requested that the information be broken down to polling district level and enquired as to whether projected data for the December 2010 register could be provided. The representatives of the Electoral Registration Office (ERO) then agreed that this information (and details on polling districts, current boundaries and projected figures etc) could be provided and that it would be circulated to Members in advance of the next meeting of the Group. This would allow provisional boundary proposals to be looked at before the next meeting of the Group. The Electoral Registration Officer then stated that the ERO would be willing to come up with draft proposals for discussion at the next meeting of the Group, based on the parameters set out in the report which had been agreed by the Policy and Strategy Committee of 4th March, 2008, (Article 25 refers).
The issue of a location for the North East Scotland Local Inquiry was discussed, as the Boundary Commission for Scotland had requested suggestions for a suitable venue for the Inquiry to be held. It was agreed that holding the Inquiry in a venue such as the Council Chamber or the Town and County Hall would be preferable, (with the Town and County Hall being the preferred option), but that the Civic Forum representatives should be allowed to participate in the discussions relating to the venue. The matter was therefore deferred until the next meeting of the Group.
The Working Group resolved:- (i) to instruct officers to write to the Civic Forum, inviting 3 members of the Forum to join the Group; (ii) to request that the ERO provide the information relating to the July 2007 electorate figures which had been used by the Boundary Commission for Scotland in the drawing up of their proposals and that the information be broken down to polling district level; (iii) to request that the ERO provide projected electoral data for the December 2010 register; (iv) to request that Members look at their availability for the weeks suggested for future meeting dates in the provisional timetable, as discussed at the meeting; 1542
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(v) to request officers to provide A3 maps of proposed boundaries at future meetings; and (vi) to defer discussion of a venue for the Local Inquiry until the next meeting. – JOHN STEWART, Chairperson 1543
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Disability Advisory Group 10th April, 2008
Minute of Meeting of 10th April, 2008 held in the Town House, Aberdeen
Present:- Alastair Williamson - Chairperson Jean Higgins - Vice-Chairperson Councillors Donnelly, Kiddie, Leslie and Wendy Stuart Councillor Kevin Stewart (for Article 4) Agnes Stewart - Independent Mary Rasmussen and Helen Wilson - Service Users Ian Gauld - School Crossing Patrol Doug Leiper - ACC Staff Hearing Impaired Group Ian Stones - Learning Disability Group David McIntyre - Aberdeen Action on Disability George Paterson - Grampian Senior Citizens Forum Kenny McGeough - Grampian Police Jamie Gordon - Human Resources Ewen Kay - Neighbourhood Services South (Roads) Roddy MacTaggart, Gordon Edgar and Alistair Baird - Strategic Leadership Helen McNeill - Neighbourhood Services (Central) David Wemyss, Jill Forbes (Clerk) and Janice Esson - Democratic Services
Apologies for Absence
1. Apologies for absence were intimated on behalf of Kenny Simpson, Tom Moore, Irene Davidson, Linda Slessor, Pat Whyte, Shirley Norton, Dennis Robertson, Stanley Flett, Barclay Bisset, Anne Anderson and Denise Cromar.
Minute of Previous Meeting
2. The Group had before it the Minute of its previous Meeting of 28th February, 2008. 1544
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The Group resolved:- to approve the Minute.
Matters Arising
3. (A) All Over Branding on Buses
With reference to Article 4(A) of the Minute, Councillor Kiddie expressed concern that this matter has been under consideration by the Group for a long time and that no progress had been made in resolving the issues.
The Group resolved:- (i) to request Roddy MacTaggart to contact other local authorities through the Scottish Council’s Equality Network to obtain information as to whether all over branding on buses is an issue of concern in other areas and report; and (ii) to request the Policy and Strategy Committee to take steps to address this issue as a matter of urgency; and in particular to request that this issue be raised with the Minister for Transport.
(B) Parking at the Music Hall
With reference to Article 10 of the Minute, David Wemyss provided updated information on the situation as regards parking at the Music Hall.
By way of background Mr. Wemyss explained that while Group Members had no serious difficulties concerning the parking of performers’ lorries, etc. at the back of the Music Hall, there were major concerns in relation to such parking at the side of the Music Hall in that it disadvantaged blue badge holders in accessing the Music Hall and in addition there had been instances reported where the Green Badge space had been occupied.
Mr. Wemyss had met again with Duncan Hendry, the General Manager who had explained that on occasions, performers’ vehicles require to be parked at the side of the Music Hall to undertake technical procedures connected with performances. In order that the Group can be entirely clear on the extent of this requirement, Mr. Wemyss has asked that a full written explanation be provided setting out the reasons why such parking is necessary. It has also been made clear to the Music Hall management that on no account should such vehicles ever occupy the Green Badge space. 1545
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The Group resolved:- to note the update.
Social Care - Impact of Budget Reductions
4. The Chairperson made reference to Article 14 of the Minute of the previous Meeting when the Group had under consideration the impact of proposed Council budget reductions on a range of projects undertaken at Choices in Westburn Road.
The Group had resolved:- (i) to highlight to the Council their concerns in respect of the proposed budget reductions and service cuts; and (ii) to request the Chief Social Work Officer to report to the next meeting of the Group (a) providing detailed information on the budget and service reductions as they affect clients of Choices, and (b) as to whether an Equality Impact Assessment has been carried out in respect of the proposed service reduction.
The Chairperson in particular expressed disappointment that the Disability Advisory Group had not been consulted on the proposed service and budget reductions. He then welcomed to the meeting Councillor Kevin Stewart, the Convener of the Council’s Resources Management Committee.
By way of introduction, Councillor Stewart explained the background to the Council’s budget difficulties with particular reference to the requirement to implement equal pay and modernisation and also to the national funding formula which works to the disadvantage of Aberdeen City. He advised that the Council will continue to lobby COSLA in this regard; and advised that the Cabinet Secretary for Finance has instructed a review of the funding formula.
Councillor Stewart went on to explain that this year, the budget had been dealt with quickly in order to address the funding deficit; however, a Budget Monitoring Board has now been established which will not only monitor the implementation of the current year’s budget but will begin to plan for next and subsequent years. Councillor Stewart assured the Group that in future, proposals for changes in service provision would be taken forward in a more consultative manner and in particular, it is the Council’s intention to involve the Voluntary Sector to a greater degree in commissioning such services. He made reference to the statutory responsibilities of the Council to provide services and confirmed that each person affected by the proposed budget reductions will be individually assessed and will be provided with such services as they require. He explained that the Council is 1546
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Disability Advisory Group 10th April, 2008 making an effort to put people more in charge of their own budget and in the tailoring of services to suit their individual needs. This is quite a radical change and it is hoped that in time this approach will improve services across the board.
In the course of discussion which followed, members of the Group made reference to the Council’s Disability Equality Strategy which requires consultation on any proposed change of policy; and concern was expressed particularly in relation to the impact of the service reductions on elderly people in the community.
In response, Councillor Stewart indicated that the Council would learn the lessons from the outcome of this budget; emphasised his commitment to maximising the potential input from the Voluntary Sector; made reference to the increased budget to provide disabled access to Council buildings; and in conclusion highlighted the importance of ongoing dialogue and expressed a willingness to return to meet with the Group at a future meeting.
In relation to the Group’s request for detailed information on the budget and service reductions as they affect clients of Choices, Helen McNeill advised as follows:- • the day respite service at Choices in going to close, however £100,000 of that budget has been set aside to support clients who qualify for assistance following reassessment. The eligibility criteria has been reviewed and the threshold at which clients qualify for assistance has been raised. Efforts will be made to encourage the uptake of direct payments in order that people can have maximum choice in the provision of services. There will be alternative arrangements in place for those who prefer not to access direct payments. • in respect of the Aye Can project, discussions are ongoing in connection with the possible transfer of the project to the Voluntary Sector. It is possible that Government funding may be available to support the project within the Voluntary Sector that can not be made available to the local authority. Helen has met with senior civil servants to discuss the continuation of both Aye Can and Crafty Things as social enterprises. • in relation to Glencraft, there are discussions ongoing with a view to establishing a workable long-term solution for the business.
In response to the Group’s request as to whether an Equality Impact Assessment had been carried out in respect of the proposed service reductions, Helen McNeill advised that staff have been asked to identify the assessment work undertaken in the run up to the budget. Alastair Baird made reference to a possible legal challenge to certain of the Council budget decisions and indicated that for this reason it would not be appropriate to comment further at this stage. 1547
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The Group resolved:- (i) to note the information provided; (ii) to request that the Group be kept updated on developments; and (iii) that officers submit the requested information on the Equality Impact Assessments as soon as practicable.
Accessibility
5. The Clerk requested Members to keep her updated as regards their requirements for electronic or audio agenda papers. The Group was also advised that a scanner will be available at meetings to read tabled papers to assist people with visual impairment.
The Group resolved:- to note the information.
Cinema Exhibitors Association Card
6. The Group had before it information on the Cinema Exhibitor’s Association card. The card is available to people in receipt of Disability Living Allowance or Attendance Allowance and/or registered blind persons. The card is valid for three years from the date of issue and entitles the holder to one free ticket for a person accompanying them to the cinema.
In the course of discussion, reference was made to the eligibility criteria in respect of the National Bus Concession Scheme. It appears that some people with disabilities, particularly those with learning disabilities who qualified for a bus pass under the former Local Authority Scheme no longer are eligible in terms of the National Scheme.
The Group resolved:- (i) to request officers to appropriately publicise the availability of the Cinema Exhibition Association card; and (ii) to draw to the attention of the Policy and Strategy Committee the anomalous position in relation to eligibility for a bus pass under the National Scheme which discriminates against certain groups of people with disabilities, in particular those with a learning disability; and to recommend that officers be requested to initiate a dialogue with appropriate officials in the Scottish 1548
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Government and in particular Transport Scotland with a view to resolving the difficulties.
Aberdeen Access from the North
7. With reference to Article 2 of the Minute of Meeting of 28th February, 2008, the Group had before it the note of the meeting between representatives of the Group and Ken Neil held on 10th March, 2008. The meeting formed part of the consultation on the Access from the North study and a range of points were noted which had been forwarded to the consultants for consideration during the option development phase of the study.
In the course of discussion, it was noted that the consultation event which had been held at the Station Hotel was not accessible to wheelchair users.
The Group resolved:- (i) to note the Minute; and (ii) to request that Council staff be reminded of the need to ensure that venues for meetings with members of the public are fully accessible.
Proposed Amalgamation of the Public Transport Users Committee and Mobility and Access Committee for Scotland
8. The Group had before it a note of meeting of representatives of the Disability Advisory Group held on 28th February, 2008 to discuss the proposal to amalgamate the Public Transport Users Committee and the Mobility and Access Committee for Scotland.
The Group had agreed:- (1) to unanimously support the continuation of the Mobility Access Committee for Scotland (MACS); (2) to write to Derick Murray, North East of Scotland Transport Partnership advising him of this decision; and (3) that a copy of the Minute be included in the agenda for the next Disability Advisory Group.
The Group resolved:- to note the Minute. 1549
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Proposed Summer Lunch
9. The Group had under discussion proposals for a summer lunch. Potential venues were suggested and these included T/C’s Fish Restaurant, Inspire and the Foyer
The Group resolved:- to request the Chairperson to check the suitability of the venues in terms of accessibility, menu and price and report back to the Group with a recommendation.
Outstanding Business List
10. The Group had before it a statement of Outstanding Business.
The Group resolved:- (i) to note the statement; and (ii) to request that a report in relation to the bus shelters on Union Street be submitted to the next meeting.
Your Call
11. The Group had before it for information, a paper on the Your Call service which provides telephone counselling for disabled people by disabled people. Members of the Group made the point that it was vital for such counsellors to be fully trained and highly skilled.
The Group resolved:- to request Roddy MacTaggart to obtain further information on the service and report to a future meeting.
A.O.C.B.
12. (A) George Street Charity Shop
George Paterson advised that when a charity takes on a short lease of the Council’s charity shop in George Street, the charity is required to pay an annual premium for public liability insurance of approximately £250; and enquired whether 1550
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Disability Advisory Group 10th April, 2008 this premium could be divided and shared amongst the various charities renting the property during the course of a year.
Councillor Leslie undertook to investigate the position and report back to the Group.
The Group resolved:- to await further information from Councillor Leslie.
(B) Bus Transport
Members of the Group identified a range of difficulties experienced by disabled people in relation to the introduction of new bus timetables including a lack of available information, lack of driver training and confusion caused by changes in the bus stops and routes.
The Group resolved:- that representatives of Firstbus be invited to a future meeting to discuss all issues relating to the position of bus transport to people with disabilities. - ALASTAIR WILLIAMSON, Chairperson.