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ATTACHMENT #1 Use of City Resources During Jessica Gunby Subject: RE: Updated lease From: Jamie Karagianis [ mailto:[email protected] ] Sent: Wednesday, June 20, 2018 4:36 PM To: Laurie Kennard Subject: Re: Updated lease Dear Laurie, Robin and I have decided that we are relocating the practice to downtown midland in late July, so I am writing to give notice that we will be leaving. I greatly appreciate everything that the township has done for me since 2012, when I began working in this office space. This is not happening because of any problem here, but rather because I am professionally isolated and wish to work among others with similar professions to mine. Thanks again for everything. Regards, Jamie Karagianis 1 From: Kristine Preston [mailto:[email protected]] Sent: June-21-18 8:34 AM To: Louise Rivett <[email protected]> Subject: RE: All Candidates Meeting Good morning, Ms. Rivett: Attached for your review and information is City of Orillia Policy Number 1.11.9.4 – Municipal Resource Policy for Election Campaign Purposes. According to the policy, no candidate shall use City facilities, equipment, supplies, services or other resources for election-related purposes. Additionally, no candidate shall undertake any election-related activities on any municipal property, and no candidate shall display campaign signs or materials in/at any City-owned or operated facility, City-operated event or on City-operated buses. However, the City of Orillia does permit the Orillia District Chamber of Commerce to host All Candidates’ Meetings in the Council Chamber at 7 p.m. on the following dates: September 25 – Ward 1 Debate September 26 – Ward 2 Debate September 27 – Ward 3 Debate October 2 – Ward 4 Debate October 3 – Mayoral and School Board Trustee Debates Please let me know if you have any further questions. Thanks, Kristine Preston, Dipl.M.A., CMO Executive Assistant to CAO/ Orillia Police Services Board City of Orillia | 50 Andrew Street South, Suite 300, Orillia, ON L3V 7T5 Tel: 705-325-2125 | Fax: 705-325-5178 | [email protected] From: Louise Rivett [mailto:[email protected]] Sent: June-20-18 2:05 PM To: Kristine Preston Subject: FW: All Candidates Meeting Good afternoon, Ms. Jackson’s email directs me to you in her absence, could you please respond? Sincerely, Louise From: Louise Rivett Sent: June-20-18 1:48 PM To: '[email protected]' <[email protected]> Subject: All Candidates Meeting Good afternoon Gayle: Would you please confirm if the City of Orillia’s policy on use of municipal resources, restricts registered community groups from hosting All Candidates meetings at the City of Orillia public facilities such as arenas or halls? Or is the restriction limited to the candidates using the facility themselves? Sincerely, Louise Louise Rivett, Chair MacTier Community Development Assoc. 416-402-1213 [email protected] CITY OF ORILLIA POLICY MANUAL Part 1 General Government Section 11 Administrative Policy Sub-Section 9 Election Campaign Purposes 1.11.9.4. Policy 4 Municipal Resource Policy Page 1 of 3 Purpose: The purpose of this policy is to comply with the Municipal Elections Act (MEA), 1996 to establish rules and procedures with respect to the use of municipal resources during the election campaign period. The MEA prohibits a municipality from making a contribution to a candidate and as a contribution may take the form of money, goods or services, this policy provides guidance on the appropriate use of corporate resources during an election. In order to preserve the public trust and comply with the provisions of the MEA, it is essential that members of Council, all election candidates and all City employees maintain the highest standard of ethical conduct throughout the election campaign period, generally recognized as commencing with the candidates’ registration date through to Election Day in an election year. Scope: This policy applies to all members of Council and all candidates for the municipal election who have filed a Nomination Paper pursuant to the Municipal Elections Act or the Education Act. Policy: 1. No candidate shall use City facilities, equipment, supplies, services or other resources for election-related purposes. 2. No candidate shall use their constituency office or any municipally-provided facilities for election-related purposes. 3. No candidate shall use the City’s technology systems such as laptops, emails, internet, fax, photocopiers, etc., for election-related purposes. 4. No candidate shall use municipally-funded services such as mobile phones for election-related purposes. 5. No candidate shall use municipally-funded expense allowances for election- related purposes. 6. No candidate shall undertake any election-related activities on any municipal property. C:\Users\Louise Rivett\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\JACIGYGI\1.11.9.4. Municipal Resource.doc CITY OF ORILLIA POLICY MANUAL Part 1 General Government Section 11 Administrative Policy Sub-Section 9 Election Campaign Purposes 1.11.9.4. Policy 4 Municipal Resource Policy Page 2 of 3 7. No candidate shall display campaign signs or materials in/at any City-owned or operated facility, City-operated event or on City-operated buses. 8. The following will be discontinued for members of Council from Nomination Day in a municipal election year through to Election Day: i. All forms of advertising, including in municipal publications, i.e. Recreation Program Guide; ii. All printing, photocopying and distribution, including printing and general distribution of newsletters (except for any printing or photocopying required to carry out their regular Council duties, i.e. agendas); iii. The ordering of stationary, including business cards. 9. No candidate shall use business cards, letterhead or any material imprinted with the municipal logo for election-related purposes. 10. No candidate shall print or distribute election-related material paid by municipal funds that: i. Illustrate that an individual is a candidate; or ii. Identify where they or any other individual will be running for office; or iii. Profile or make reference to a candidate. 11. No candidate shall use distribution lists, contact lists and ratepayer information acquired, developed and provided utilizing municipal resources or through contact in a member of Council’s role for election-related purposes. 12. No candidate shall use the services of any City employee for election-related purposes during hours in which that employee receives any compensation from the municipality. 13. No candidate shall use any newsletter, websites, social media accounts or domain names, that are funded by the municipality, to distribute election-related campaign material. 14. No candidate shall use the City’s computer network (including the City’s email system) to distribute election-related campaign material. 15. No candidate shall use the City’s logo, crest, slogan, etc., on any campaign materials or be included on any election campaign-related website, except in the case of a link to the City’s website to obtain general information regarding the municipal election. C:\Users\Louise Rivett\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\JACIGYGI\1.11.9.4. Municipal Resource.doc CITY OF ORILLIA POLICY MANUAL Part 1 General Government Section 11 Administrative Policy Sub-Section 9 Election Campaign Purposes 1.11.9.4. Policy 4 Municipal Resource Policy Page 3 of 3 16. No candidate shall use any photographs and videos produced for and owned by the City for election-related purposes. Enforcement In accordance with the Municipal Elections Act, 1996, as amended, the Clerk or designate is hereby authorized and directed to take the necessary action to give effect to this policy. All complaints shall be received in writing and addressed to the Clerk. If a breach of this policy is confirmed, the candidate shall be required to personally reimburse the municipality for any of the costs associated with the breach. Staff will advise members of Council of any breach through the Council Information Package. (R. 2018-8 18.01.29) C:\Users\Louise Rivett\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\JACIGYGI\1.11.9.4. Municipal Resource.doc ATTACHMENT #1 EX30.16 Use of City Resources during an Election Period Policy POLICY STATEMENT This policy sets out provisions for the use of City facilities, resources and infrastructure during an election period, in order to preserve the public trust and integrity in the elections process and to comply with the Municipal Elections Act, 1996 ("Act"). This policy allows the City to balance the need for freedom of expression and assembly of candidates and its legal responsibility to ensure that no candidate, registered third party advertiser or political party is provided with an unfair advantage. This policy recognizes that Members of Council are holders of their office until the end of the term and supports them in continuing to fulfill their responsibilities as Members of Council. Nothing in this policy shall preclude a Member of Council from performing their duty as an elected official, nor inhibit them from representing the interests of their constituents. PURPOSE & BACKGROUND The Act requires municipalities to establish rules and procedures for the use of municipal resources during the election period (section 88.18). The Act also provides that the City cannot make a contribution (including money, goods and services) to any candidate, registered third party advertiser or political party during an election (sections 88.8(4) and 88.12(4)). The Election Finances Act and the Canada Elections Act impose similar contribution restrictions for provincial and federal election campaigns, respectively. The provisions in this Policy may also be subject to additional City by-laws and policies. APPLICATION This policy applies to municipal (including school board), provincial or federal elections or by-elections and to questions on the ballot. References in the policy with respect to political parties refers to provincial and federal elections or by-elections and do not apply to the City's municipal elections or by-elections.
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