Public Document Pack Shropshire Council Legal and Democratic Services Shirehall Abbey Foregate Shrewsbury SY2 6ND Date: Tuesday, 21 July 2015 Committee: Cabinet Date: Wednesday, 29 July 2015 Time: 12.30 pm Venue: Shrewsbury Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND You are requested to attend the above meeting. The Agenda is attached Claire Porter Head of Legal and Democratic Services (Monitoring Officer) Members of Cabinet Deputy Members of Cabinet Keith Barrow (Leader) Peter Adams Steve Charmley (Deputy Leader) Nick Bardsley Tim Barker Robert Macey Karen Calder Robert Tindal Lee Chapman David Turner Ann Hartley Les Winwood Simon Jones Tina Woodward Mike Owen Malcolm Price Claire Wild Your Committee Officer is: Penny Chamberlain Principal Committee Officer Tel: 01743 257711 Email: [email protected] NOTICE RE VIDEO RECORDING OF CABINET MEETINGS & REQUIREMENTS OF DATA PROTECTION ACT 1998 Cabinet meetings are video recorded by Shropshire Council and these recordings will be made available to the public via the Shropshire Council Newsroom. Images of individuals may be potentially classed as ‘personal information’ and subject to the requirements of the Data Protection Act 1998. Members of the public making a recording of the meeting are advised to seek advice on their obligations to ensure any processing of personal information complies with the Data Protection Act. Meetings video recorded by Shropshire Council may be made available to the public via the Shropshire Newsroom, or generally on the internet or other media channels. The Council will take the following steps to ensure its compliance with data protection requirements: • Appropriate notices will be included on the agenda for each meeting; • Appropriate signage will be displayed at each meeting; • At the beginning of each meeting the Chair will formally announce that the meeting is being recorded; • The camera will not record or show images of those in the public gallery; and • Members of the public called to speak may opt to do so from a position where they are not visually identified on camera Members of the public positioned in an area being recorded will be deemed to have given their consent (by implication) to any images etc. of themselves being used for broadcast and any other appropriate purposes consistent with the notices. May 2015 AGENDA 1 Apologies for Absence 2 Disclosable Pecuniary Interests Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate. 3 Minutes (Pages 1 - 6) To approve as a correct record the Minutes of the meeting held on 10 th June 2015, attached marked 3. Contact – Penny Chamberlain (01743 252729) 4 Public Questions To receive any public questions, statements or petitions from the public, notice of which has been given in accordance with Procedure Rule 14. 5 Matt ers Referred from Scrutiny/Council 6 Reports of Scrutiny Committees (Pages 7 - 48) Report of the Empty Homes Task and Finish Group Report of the Empty Homes Strategy task and finish group is attached, marked 6. Contact – George Candler – 01743 255003 7 Report 1 - Financial Strategy 2015/2016 (Pages 49 - 72) Lead Member – Mr Mike Owen, Portfolio Holder for Finance, Resources and Support. Report of the Head of Finance, Governance and Assurance is attached, marked 7. Contact – James Walton (01743 255001) 8 Revenue Monitor Quarter 1 2015/2016 (Pages 73 - 88) Lead Member – Mr Mike Owen, Portfolio Holder for Finance, Resources and Support. Report of the Head of Finance, Governance and Assurance is attached, marked 8. Contact – James Walton (01743 255001) 9 Capital Monitor Quarter 1 2015/2016 (Pages 89 - 112) Lead Member – Mr Mike Owen, Portfolio Holder for Finance, Resources and Support. Report of the Head of Finance, Governance and Assurance is attached, marked 9. Contact – James Walton (011743 255001) 10 Annual Treasury Report 2014/2015 (Pages 113 - 128) Lead Member – Mr Mike Owen, Portfolio Holder for Finance, Resources and Support. Report of the Head of Finance, Governance and Assurance is attached, marked 9. Contact – James Walton (011743 255001) 11 Treasury Management Update - Quarter 1 2015/2016 (Pages 129 - 148) Lead Member – Mr Mike Owen, Portfolio Holder for Finance, Resources and Support. Report of the Head of Finance, Governance and Assurance is attached, marked 10. Contact – James Walton (01743 255001) 12 Draft Discretionary Housing Payments Scheme (Pages 149 - 196) Lead Member – Mr Malcolm Price, Portfolio Holder for Regulatory Services, Housing and Commissioning (Central). Report of the Director of Public Health is attached, marked 12. Contact – Rod Thomson (01743 253934) 13 Draft Local Support and Prevention Fund Policy (Pages 197 - 236) Lead Member – Mr Malcolm Price, Portfolio Holder for Regulatory Services, Housing and Commissioning (Central). Report of the Director of Public Health is attached, marked 13. Contact – Rod Thomson (01743 253934) 14 Place Plan Priorities and Community Infrastructure Levy 123 List update (Pages 237 - 262) Lead Member – Mr Malcolm Price, Portfolio Holder for Regulatory Services, Housing and Commissioning (Central). Report of the Director of Commissioning is attached, marked 14. Contact – Andy Evans (01743 252503) 15 Delegation of Responsibility for the Commissioning and Delivery of Youth Activities within Shrewsbury l to Shrewsbury Town Council and recommendaions for Broseley Youth Club (Pages 263 - 272) Lead Member – Mr Steve Charmley, Portfolio Holder for Business, ip&e, Culture and Commissioning (North). Report of the Director of Commissioning is attached, marked 15. Contact – George Candler (01743 255003) 16 Regulation of Investigatory Powers Policy (Pages 273 - 334) Lead Member – Mr Steve Charmley, Portfolio Holder for Business, ip&e, Culture and Commissioning (North). Report of the Director of Commissioning is attached, marked 16. Contact – George Candler (01743 255003) 17 Exclusion of Press and Public To RESOLVE that in accordance with the provisions of Schedule 12A of the Local Government Act 1972 and Paragraph 10.2 of the Council’s Access to Information Rules, the public and press be excluded during consideration of the remaining items. 18 Exempt Minutes (Pages 335 - 336) To approve as a correct record the Exempt Minutes of the meeting held on 10 th June 2015 attached, marked Exempt 18. Contact – Penny Chamberlain (01743 252729) 19 Greenacres Day Opporunities - Award of Contract (Pages 337 - 380) Lead Member – Mr Lee Chapman, Portfolio Holder for Adult Services and Commissioning (South). Exempt report of the Director of Adult Services is attached, marked Exempt 19. Contact – Ruth Houghton (01743 253093) 20 Report 1 - Financial Strategy 2015/2016 - Exempt recommendation E and Appendix 4 (Pages 381 - 382) Lead Member – Mr Mike Owen, Portfolio Holder for Finance, Resources and Support. Exempt Recommendation E and Appendix 4 with regard to the report of the Head of Finance, Governance and Assurance is attached, marked Exempt 20. Contact – James Walton (01743 255001) This page is intentionally left blank Agenda Item 3 Committee and Date Cabinet 29 July 2015 12.30 pm CABINET Minutes of the meeting held on 10 June 2015 In the Shrewsbury Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND 12.30 - 12.50 pm Responsible Officer : Penny Chamberlain Email: [email protected] Tel: 01743 252729 Present Councillor Keith Barrow (Chairman) Councillors Steve Charmley (Deputy Leader), Tim Barker, Karen Calder, Lee Chapman, Ann Hartley, Simon Jones, Malcolm Price and Claire Wild 17 Apologies for Absence 17.1 An apology for absence had been received from Mr M Owen. 18 Disclosable Pecuniary Interests 18.1 Members were reminded that they must not participate in the discussion or voting on any matter in which they had a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate. 18.2 For information the Leader advised that he knew persons in the company concerned with item 10 (Brognytyn Hall) but that he had not been involved with the issue at all. 19 Minutes 19.1 RESOLVED: That subject to the declaration by Simon Jones in Minute 2.2 being amended to read “niece” instead of “daughter” the Minutes of the meeting held on 20 May 2015 be confirmed as a correct record and signed by the Leader. 20 Public Questions 20.1 There were no public questions. 21 Matters Referred from Scrutiny/Council 21.1 There were no matters referred from Scrutiny/Council. 22 Reports of Scrutiny Committees Page 1 Minutes of the Cabinet held on 10 June 2015 22.1 There were no reports from Scrutiny Committee. 23 Revenue Outturn 2014/2015 23.1 The Leader presented a report by the Head of Finance, Governance and Assurance – copy attached to the signed minutes – which set out the revenue outturn position for Shropshire Council for 2014/2015. A summary was provided of the outturn for each service area with a commentary on the main variations and an outline of how the position had changed since Quarter 3; the movements in the Council’s general balance; and the Council’s reserves and provisions. The Council’s financial position has improved by £0.672m when compared to projections made a Quarter 3 resulting in a net underspend of £0.300m. 23.2 RESOLVED: (a) That it be noted that the Outturn for the Revenue Budget for 2014/15 was an underspend of £0.300m, which represented 0.05% of the original gross budget of £578m. (b) That it be noted that the level of general balance stood at £15.206m, which was above the anticipated level included within the Financial Strategy. (c) That it be noted that the Outturn for the Housing Revenue Account for 2014/15 was an underspend of £0.763m and the level of the Housing Revenue Account reserve stood at £3.076m (2013/14 £2.542m). (d) That the increase in the level of Earmarked Reserves and Provisions (excluding delegated school balances) of £17.939m in 2014/15 be noted.